Hemet City Council
May 23, 2023

MAYOR AND CITY COUNCIL:

Joe Males
Mayor (District 4)
Malcolm Lilienthal
Mayor Pro Tem (District 3)
Jaculin "Jackie" Peterson
Council Member (District 2)
Linda Krupa
Council Member (District 5)

Mark Prestwich
City Manager
Steven Graham
City Attorney
John P. Maier
City Clerk

CITY COUNCIL AGENDA

CITY OF HEMET, CALIFORNIA

Tuesday, May 23, 2023
City Council Chamber
450 E. Latham Ave., Hemet, California 92543
REGULAR MEETING AT 7:00 P.M.

In accordance with the Governor’s Declarations of Emergency for the State of California (Executive Orders N-25-20 and N-29-20) and the Governor’s Stay at Home Order (Executive Order N-33-20), the City of Hemet is providing alternative measures for the public to attend/view City Council Meetings.

Council Chamber: In-person participation is limited in the Council Chamber in order to maintain social distancing room capacity.

Live stream: This meeting will be live streamed on the City's website at hemetca.gov/agenda.

Public Comments: Members of the Public who wish to comment on matters before the Council, in lieu of attending in person, may submit comments on or before 2:00 p.m. the day of the meeting by using the following link: Online Comment Form. Comments will be recorded in the official meeting record.

Teleconference: Residents may also submit public comments by teleconference during Communications from the Public by using the following Zoom link:
https://us02web.zoom.us/j/89815322672
Webinar ID: 898 1532 2672
Passcode: 745765
Telephone: Dial(for higher quality, dial a number based on your current location):

US: +1 669 900 6833 or +1 253 215 8782

We appreciate your understanding during this unprecedented time of social distancing under the Safer at Home orders. These procedures may be modified in the future as social and public gathering protocols change. Thank you.

Notice Regarding Americans with Disability Act
In compliance with the Americans with Disability Act, if you need special assistance to participate in this meeting or if you need agenda documents provide in an alternate format, please contact the City Cl erk’s Office at (951) 765-2307 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made (28CFR 35.102 -35.104 ADA Title II)

Page

CLOSED SESSION – 6:00 P.M.

1. ROLL CALL

2. CALL TO ORDER

3. PUBLIC COMMENT PERIOD - RULES OF DECORUM, RESOLUTION NO. 4545

• At this time, members of the public may only comment on an item appearing on the agenda.

Please adhere to the following when addressing the Council:
o Comments will be limited to 3 minutes or less.
o Comments should be directed to the Council as a whole and not directed to individual Council Members.
o Please follow the adopted rules of decorum: Resolution No. 4545.

4. DISCUSSION ITEMS

4.A CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED

LITIGATION
Significant Exposure to Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9
Number of Cases (1)

5. ADJOURNMENT OF CLOSED SESSION

6. WORK STUDY SESSION - 6:30 P.M.

7. CALL TO ORDER

8. PUBLIC COMMENT PERIOD - RULES OF DECORUM, RESOLUTION NO. 4545

• At this time, members of the public may only comment on an item appearing on the agenda.

Please adhere to the following when addressing the Council:
o Comments will be limited to 3 minutes or less.
o Comments should be directed to the Council as a whole and no t directed to individual Council Members.
o Please follow the adopted rules of decorum: Resolution No. 4545.

9. WORK STUDY ITEM

9.A Discussion and Appointment of Measure U Citizen Oversight Committee Members
Staff Report #23-158 - Pdf

Recommendation:

It is respectfully recommended that the City Council:

Review, discuss, and appoint applicants received for the Measure U Citizen Oversight Committee.
11 - 21

REGULAR MEETING - 7:00 P.M.

10. CALL TO ORDER

11. ROLL CALL

12. INVOCATION

13. PLEDGE OF ALLEGIANCE

14. CITY ATTORNEY CLOSED SESSION REPORT

14.A City Attorney’s Report regarding Closed Session
Recommendation: Information Only.

15. COMMUNICATIONS FROM THE PUBLIC
Welcome to a meeting of the Mayor and City Council of the City of Hemet • Anyone who wishes to speak during public comment or on a particular item will be required to fill out a speaker slip and turn it in to the City Clerk. Each request will cover one speaker. • There is a 3-minute-per-person time limit for all general public comments on non-public hearing items. • All who wish to speak, including Council members and staff, need to be recognized by the Mayor before speaking.
• Members of the public shall comply with the adopted Rules of Decorum, Resolution No. 4545. A copy of which can be requested through the City Clerk’s Office.
• You may also fill out a form and submit your comments online at www.hemetca.gov. Submittal must be done before 2:00 p.m. the day of the meeting.
• Please state your name and item you are commenting on before speaking.

15.A Public Comment for Items Listed on the Agenda: Consent and Discussion Items

15.B Public Comment for Items Not Listed on the Agenda, but within Jurisdictional Matter

16. PRESENTATIONS

16.A Memorial Day Proclamation
Memorial Day - Proclamation
23

16.B National Public Works Week Proclamation
National Public Works Week - Proclamation
25 16.C Mayor Mentee Municipal Government Presentation
Staff Report #23-090 - Pdf

Recommendation:

It is respectfully recommended that the City Council:

Receive a presentation from the Mayor Mentees on Municipal Government.
27 - 42

16.D Certificate of Appreciation - Mayor Mentee Program Staff Report #23-089 - Pdf

Recommendation:

It is respectfully recommended that the City Council:

A Certificate of Appreciation presented to the Mayor Mentee Program from the Hemet Alumni Association.
43 17. CONSENT CALENDAR
All Consent Calendar items will be acted upon by a single action of the City Council unless otherwise requested by an individual Council Member for separate consideration.

17.A Approval of the Regular City Council Meeting Minutes of May 9, 2023 Staff Report #23-161 - Pdf

Recommendation:

It is respectfully recommended that the City Council:

Approve the Regular City Council Meeting Minutes of May 9, 2023. 45 - 53

17.B A Resolution of the City Council of the City of Hemet, California, Declaring a Hazardous Condition Pursuant to Government Code Sections 39560 et seq. Relating to Weeds, Rubbish, and Refuse Upon Parkways or Private Property within the City of Hemet
Staff Report #23-117 - Pdf

Recommendation:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, declaring a hazardous condition pursuant to Government Code Section 39560 Et Seq. relating to weeds, rubbish, and refuse upon parkways or private property within the city; and Set a Public Hearing on June 27, 2023, for objections to the proposed weed abatement.
55 - 64

17.C A Resolution of the City Council of the City of Hemet, California, Approving the Non -Participation in the County of Riverside Urban 65 - 77

County Three -Year (2024/2025 through 2026/2027) Community Development Block Grant (CDBG), HOME Investment Partnershi p Program (HOME) and Emergency Solutions Grant (ESG) Program and Authorize the City Manager to Execute All Documents
Staff Report #23-155 - Pdf

Recommendation:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Approving the Non -Participation in the County of Riverside Urban County Three -Year (2024/2025 through 2026/2027) Community Development Block Grant (CDBG), HOME Investment Partnership Program (HOME) and Emergency Solutions Grant (ESG) Program and Authorize the City Manager to Execute All Documents.

17.D A Resolution of the City Council of the City of Hemet, California, Approving the City of Hemet's Five -Year Measure 'A' Local Streets and Roads Capital Improvement Plan (CIP) for Fiscal Year 2023 -2024 through Fiscal Year 2027 -2028 for the Riverside County T ransportation Commission (RCTC) Measure 'A' Local Funds Program
Staff Report #23-146 - Pdf

Recommendation:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Approving the City of Hemet's Five -Year Measure 'A' L ocal Streets and Roads Capital Improvement Plan (CIP) for Fiscal Year 2023 -2024 through Fiscal Year 2027 -2028 for the Riverside County Transportation Commission (RCTC) Measure 'A' Local Funds Program
79 - 90

17.E A Resolution of the City Council of the City of Hemet, California, Authorizing the City Manager to Execute a Contract Amendment to the Agreement for Services between the City of Hemet and West Covina Service Group in the Amount of $94,178 to add a Jail Man agement System (Booking Module) and OnScene Smartphone Application to Existing Computer Aided Dispatch and Records Management System Services
Staff Report #23-140 - Pdf

Recommendation:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City o f Hemet, California, Authorizing the City Manager to Execute a Contract Amendment to the Agreement for Services between the City of Hemet and West Covina Service Group in the Amount of $94,178 to add a Jail Management System (Booking Module) and OnScene Sm artphone Application to 91 - 108

Existing Computer Aided Dispatch and Records Management System Services.

17.F Resolution of the City Council of the City of Hemet, California, Approving a Lease Agreement between the City of Hemet and P2K Real Estate, Inc. for a Substation Office Space for Hemet Police Department Located at 3750 W. Florida Avenue
Staff Report #23-157 - Pdf

Recommendation:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Approving a Lease Agreement between the City of Hemet and P2K Real Estate, Inc. for a Substation Office Space for Hemet Police Department Located at 3750 W. Florida Avenue
109 - 120

17.G A Resolution of the City Council of the City of Hemet, California, Accepting Grant Funding in the Amount of $100,000.00 from the the WaterSMART Small-Scale Water Efficiency Projects Grant Administered through the Department of Interior, Bureau of R eclamation and Authorizing the City Manager to Execute All Documents and Authorizing the Finance Director to Increase Estimated Revenues by $100,000.00 in Water Fund 571, Establish a Grant Account and Record Supplemental Appropriations of $100,000.00 in Wa ter Fund 571, and Transfer $100,000.00 of Matching Funds from Water Operations to the Grant Account.

Staff Report #23-139 - Pdf

Recommendation:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Accepting Grant Funding in the Amount of $100,000.00 from the the WaterSMART Small-Scale Water Efficiency Projects Grant Administered through the Department of Interior, Bureau of Rec lamation and Authorizing the City Manager to Execute All Documents and Authorizing the Finance Director to Increase Estimated Revenues by $100,000.00 in Water Fund 571, Establish a Grant Account and Record Supplemental Appropriations of $100,000.00 in Wate r Fund 571, and Transfer $100,000.00 of Matching Funds from Water Operations to the Grant Account.
121 - 130

18. DISCUSSION - ACTION ITEMS

18.A Discussion of Interview Questions for Appointment of City Council Member (District One)
Staff Report #23-159 - Pdf

Recommendation:
131 - 133

It is respectfully recommended that the City Council:

Discuss and Select Interview Questions for the Interview Process and Appointment of Qualified Candidates For City Council Member (District One).

18.B Consideration and Selection of Allocations for 2023-24 Program Year Community Development Block Grant
Staff Report #23-142 - Pdf

Recommendation:

It is respectfully recommended that the City Council:

Review, discuss and select the Fiscal Year 2023 -2024 Community Development Block Grant funding (CDBG) allocation in the amount of $827,276 and unallocated funding from Fiscal Year 2019 -20 in the amount of $298,844.64 from the Ad Hoc Recommendation, Option 1 or Option 2.
135 - 146

18.C Discuss Options for the Library Operation in Response to the Existing Chiller Failure and the Current Situation of no Working Air Conditioning at the Facility
Staff Report #23-165 - Pdf

Recommendation:

It is respectfully recommended that the City Council:

Discuss and select an option for the library operation in response to the existing chiller failure and the current situation of no functioning air conditioning at the facility.

1. Rent a chiller and restore normal facility operations.

2. Operate library with limited hours and accommodate staff at other facilities during hours that are infeasible to operate without air conditioning.

3. Utilize an alternative facility for limited library operations until a replacement chiller can be installed.
147 - 160

18.D A Resolution of the City Council of the City of Hemet, California, Approving a Second Amendment to the Professional Services Agreement for Consulting Services with SoftResources LLC for the Acquisition of an Enterprise Resource Planning Software System in an amount not to exceed $330,204.90 and Authorizing the City Manager to Execute the Agreement, Purchase Orders, and all other Supporting Documents related to the Agreement and Authorizing the Finance Director to Record a Supplemental Appropriation in the Amount of $198,150.00.

Staff Report #23-147 - Pdf

Recommendation:

It is respectfully recommended that the City Council:
161 - 232

Adopt a Resolution of the City Council of the City of Hemet, California, Approving a Second Amendment to the Professional Services Agreement for Consulting Services with SoftResources LLC for the Acquisition of an Enterprise Resource Planning Software System in an amount not to exceed $330,204.90 and Authorizing the City Manager to Execute the Agreement, Purchase Orders, and all other Supporting Documents related to the Agreement and Authorizing the Finance Director to Record a Supplemental Appropriation in the Amount of $198,150.00.

18.E An Ordinance of the City Council of the City of Hemet, California, Adding Article VI "Electronic And Paperless Filing of Fair Political Practices Commission Campaign Disclosure Statements and Statements of Economic Interests" to Chapter 2 "Administration" of the Hemet Municipal Code
Staff Report #23-151 - Pdf

Recommendation:

It is respectfully recommended that the City Council:

Waive full reading and introduce by title only an Ordinance of the City Council of the City of Hemet, California, adding Article VI "Electronic And Paperless Fi ling of Fair Political Practices Commission Campaign Disclosure Statements and Statements of Economic Interests" to Chapter 2 "Administration" of the Hemet Municipal Code.
233 - 240

19. CITY COUNCIL AND STAFF REPORTS

COUNCIL MEMBER KRUPA

1. Hemet Housing Authority

2. Investment Oversight Committee

3. Hemet Public Library Board of Trustees

4. Riverside County Airport Land Use Commission *

5. League of California Cities

6. Riverside County Transportation Commission *

7. Riverside Transit Agency

8. Western Riverside County Conservation Authority *

9. Hemet San Jacinto Water Master Board *

10. Planning Commission

COUNCIL MEMBER PETERSON

1. Infrastructure Commission

2. League of California Cities

3. Riverside County Habitat Conservation Agency

4. Western San Jacinto Water Master Board *

5. Ramona Bowl Board of Directors

6. Western Riverside Council of Governments *

7. CAJPIA Board

MAYOR PRO TEM LILIENTHAL

1. Hemet Housing Authority

2. Skate Park Committee

3. Community Action Commission of Riverside County

4. League of California Cities

5. Riverside County Transportation Commission *

6. Riverside Transit Agency *

7. Western Riverside Council of Governments *

MAYOR MALES

1. Skate Park Committee

2. League of California Cities

3. Western Riverside Council of Governments *

4. Western Community Energy

5. Planning Commission

AD-HOC COMMITTEE REPORTS

1. Council Protocols Ad-Hoc Committee (Peterson/Krupa)

2. Clean up/Graffiti Ad-Hoc Committee (Lilienthal/Males)

3. Homeless Outreach Ad-Hoc Committee (Lilienthal)

4. Business Outreach Ad-Hoc Committee (Males/Lilienthal)

5. Cal Trans Liaison Ad-Hoc Committee (Peterson/Krupa)

6. CDBG Ad-Hoc Committee (Lilienthal/Males)

7. Banner Program Ad-Hoc Committee (Krupa/Males)

8. Veteran Memorial Ad-Hoc Committee (Males/Peterson)

CITY MANAGER PRESTWICH

20. FUTURE AGENDA ITEMS
If Members of Council have items for consideration at a future City Council meeting, please state the agenda item to provide direction to the City Manager.

1. Broadcasting of City Council Meetings

2. Animal Control Regulations for Businesses

3. Solar Feasibility

4. Traffic Study for the Intersection of Warren Road/Devonshire Avenue

5. American Rescue Plan Act Funding Assessment for Security Services

21. ADJOURNMENT

AFFIDAVIT OF POSTING
I, John Paul Maier, MMC, City Clerk for the City of Hemet, declare under penalty of perjury that the foregoing agenda was posted at City Hall located at 445 E. Florida Ave., the Council Chamber located at 450 E. Latham Ave., Hemet, CA, and the City Website.

Date & Time: May 17, 2023 at 6:15pm

Meeting Schedule: The City Council of the City of Hemet regularly meets on the second and fourth Tuesdays of each month at 7:00 p.m., unless otherwise noted. Closed and Special Sessions will be duly noticed as needed.

Council Agendas: Agendas for Regular Meetings are avail able for public review on the City’s website at hemetca.gov and in the City Clerk’s Office, 445 E. Florida Ave. typically by 4:00 p.m. on the Thursday prior to the meeting, but n o later than 72 hours prior to the meeting. Agendas for Closed and Special Sessions are made available at least 72 hours prior to the meeting when possible, but no later than 24 hours prior to the meeting.

Livestream: Regular City Council Meetings are available for viewing during the meeting at hemetca.gov.

Use of Equipment: Please contact the City Clerk’s Office if requesti ng to use the chamber equipment as part of a scheduled presentation 24 hours prior to the meeting at (951) 765-2307

City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - May 23 2023
Department: Administration
Submitted by: Mark Prestwich, City Manager
John Maier, City Clerk;

☐ Receive and File ☐ Consent Calendar ☒ Business Item ☐ Public Hearing

TITLE:

Discussion and Appointment of Measure U Citizen Oversight Committee Members

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Review, discuss, and appoint applicants received for the Measure U Citizen Oversight Committee.

BACKGROUND:

The Measure U Citizen Oversight Committee for the City of Hemet has several duties to ens ure transparency and accountability in the use of Measure U funds. The committee is responsible for reviewing and reporting on the expenditure of Measure U funds, as well as the status of projects and programs funded by Measure U funds to ensure they align with the objectives of the Measure U General Transactions and Use Tax. Additionally, the committee provides recommendations, in an advisory capacity, to the City Council on the use of Measure U funds, the allocation of resources, and the performance of th e Measure U program. The committee acts as a liaison between the City Council, City staff, and the public to ensure effective communication and transparency in the use of Measure U funds. Finally, the committee is required to provide an annual report to th e City Council and the public on the expenditure of Measure U funds and the status of projects and programs funded by Measure U funds.

ANALYSIS:

Eligible community members must reside within the City limits or the sphere of influence or own a business having its primary offices located within the City limits. A majority (4 or more) of the Committee members shall be residents of the City of Hemet. It is further stipulated that a minimum of four (4) members shall be residents of Hemet, two (2) members shal l be business owners with the principal place of business in the City of Hemet, and at least one (1) member a resident within the City's sphere of influence.

9.A

The City Clerk's office has solicited additional applications through means of advertising on social media and through an adjudicated local newspaper, the Press Enterprise. Additionally, the City Clerk's office has reached out to the Hemet/San Jacinto Cham ber of Commerce to have recruitment flyers available across their facilities. The City Clerk's office continues to solicit applications through social media, newspapers, mailings, and flyer handouts

Six (6) applications were received since March 14, 2023 , Regular City Council Meeting: Ute Christianson, Norm Kyriss, Sandra Arciniega, Delesia Silva, Kayla Cain, and Eric Devezin. All applicants have listed their residency in the City of Hemet, with the exception of Eric Devezin who is a resident of the City of San Jacinto.

At the May 9, 2023, Regular City Council meeting, Kayla Cain, Norm Kyriss, and Delesia Silva were appointed to the Measure U Citizen Oversight Committee. Ute Christianson and Sandra Arciniega were absent from attendance at the meeting when the item was discussed. There is one vacancy remaining on the Measure U Citizen Oversight Committee. Due to their absence, Ute Christianson and Sandra Arciniega have been asked to attend the May 23, 2023, City Council Meeting in hopes to fill the one remaining vacancy.

DISCUSSION:

The City Council may choose to ask applicants to answer the following questions in a public interview:

1. State your experience and education.

2. State your qualifications as they relate to serving on a board, committee, or commission.

3. State your years of residency within the City of Hemet's jurisdiction or sphere of influence.

The City Council may ask additional questions as a follow -up to further review candidates as part of the appointment process.

PREVIOUS COUNCIL ACTION:

The City Council appointed seven (7) members at the March 9, 2021, City Council Meeting.

The City Council requested to solicit additional applications and interview potential candidates for the Measure U Citizen Oversight Committee. Sin ce the Regular City Council Meeting held on September 13, 2022, no further applications have been received.

The City Council requested to solicit additional applications and interview potential candidates for the Measure U Citizen Oversight Committee. Si nce the Regular City Council Meeting held on September 27, 2022, two (2) applications were received from Jerrianne Franklin and Felicia Young.

The City Council appointed Stacie Olson and George Schaefer at October 11, 2022, Regular City Council Meeting, to fill the two vacancies on the committee.

On March 14, 2023, at a Regular City Council Meeting, the City Council re-appointed George Schaefer, George "Dick" Clark, and Tammy Chennault to the Measure U Citizen Oversight Committee. The City Council also directed the City Clerk's Office to solicit additional applications and bring back the item for discussion at a future City Council Meeting.

9.A

At the May 9, 2023, Regular City Council meeting, Kayla Cain, Norm Kyriss, and Delesia Silva were appointed to the Measure U Citizen Oversight Committee. The City Council directed the City Clerk to bring back applications to fill the one remaining vacancy.

STRATEGIC PLAN INTEGRATION:

GOAL THREE: COMMUNITY ENGAGEMENT
To connect and participate in a constant dialogue between members of the community, City staff, and elected officials to promote togetherness and positivity.

Objective 1: Deliver messaging to the Community that connects, is consistent, and relevant.

Objective 2: Increase transparency for the public.

Objective 3: Increase the community's pride within the City.

GOAL FOUR: PARTNERSHIP & COLLABORATION
To pursue partnerships that will increase the opportunities available to the community, including our businesses, unemployed, and youth populations.

Objective 2: Develop concepts and programs to enhance the quality of life services.

Objective 3: Develop programs to offer support to the community's businesses

GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 2: Evaluate existing practices to ensure continuity with industry best practices.

Objective 3: Provide Council with policies that are consistent while lessening liabilities.

ALTERNATIVE(S):

1. Provide Alternative direction to staff.

2. Defer appointment to the next Regular City Council meeting to allow additional time to solicit and gather applications.

ATTACHMENT(S):

AB Application Planning and Measure U-Ute, Christianson_01312023_Redacted Mobile Home Rent - Measure U-Library_Arciniega, Sandra_03202023_Redacted

9.A

JessicaMatie
From:Sent:To:Subject:
norep|y@civicp|us.comTuesday,January31,20232:27PMCityClerkStaffOnlineFormSubmittalzAdvisoryBodyApplication Warning:ThisemailoriginatedfromoutsidetheCityofHemet.Thinkbeforeyouclick! AdvisoryBodyApplication
HemetPublicLibraryBoardofTrustees- 3YearTennTheLibraryBoardconsistsof?vemembersappointedbytheCityCouncilforthree yearterms.itmeetsonthe3rdFridayofeachmonthat10:00a.m.Responsibilitiesarestatutoryandincludesettingpolicyontheoperationandsen/icesoftheLibrary.

TheBoardadvisestheCityCouncilonthebudgetaryneedsoftheLibrary,itsservices,andotherrelatedmatters.

InfrastructureCommission- 2YearTermEstablishedbyOrdinanceNo‘1958,thiscommissionisintendedtoperiodicallyreviewandprovidecommentsregardingpublicfacilitiesandworksofimprovementthatareplannedbytheCity,includingwithoutlimitation,Cityparks,openspaceandotherrecreationalorcommunityfacilitiesandCitycapitalimprovement.ThecommissionshallhaveitsregularmeetingonthelastMondayofeveryothermonthanoddmonthsat4:00pm.Thecommissionshallconsistof?ve(5)voting membersappointedbytheCityCouncil.

MeasureUCitizenOversightCommittee- 2YearTermInaccordancewithHemetCityOrdinanceNo.7918,theMeasureUCitizenOversightCommitteeconsistsof7membersappointedbythecitycounciltoserve two(2)yearterms.ThepurposeofthecommitteeistoindependentlyreviewandadviseupontheCity'sproposedexpendituresofMeasureUFundsaswellastheactualexpendituresofMeasureUFundsandreviewoftheannualauditconductedofMeasureUFundsasrequiredbytheOrdinance.TheCommitteeisadvisoryonly andreportsitscommentsdirectlytotheCityCouncil.Eligiblecommunitymembersmustresidewithinthecitylimitsorthesphereofin?uenceorownabusinesshavingitsprimaryofficeslocatedwithinthecitylimits.Amajority(4ormore)ofthecommitteemembersshallberesidentsoftheCityofHemet.

MobileHomeRentReviewCommission- 3YearTermEstablishedbyOrdinanceNo.772,aninitiativeofthevotersoftheCityofHemet, thisCommissionmeetsbyrequestonlyandwithdutiesasoutlinedintheHemetMunicipalCode.Itconsistsof?vemembersappointedbytheCityCouncilto3year terms.TheCommissionshallbemadeupofonemobilehomeparkowner,onemobilehomeparktenantandthree“atlarge”residentswhodonotliveinmobilehomeparks.

PlanningCommission- 2YearTermCreatedinaccordancewiththeprovisionsoftheStatePlanningAct,the

9.A

Commissionconsistsof?vemembersappointedbytheCityCounciltoservetwoyearterms.TheCommissionmeetsonthefirstandthirdTuesdaysofthemonthat6:00p.m.

ApplicationforAppointmenttoV olunteerCommissions/Boards/Committees Thankyouforyourinterestinservingyourcommunity.InterestedapplicantsareencouragedtocontacttheCityClerk'sOfficeformoreinformationaboutthebenefitsandresponsibilitiesofAdvisoryBodyservice.Applicationswillbekepton?leforoneyear,duringwhichtimetheapplicantwillbegiventheopportunitytointerviewforanyopeningforwhichtheapplicantiseligible.CityClerk'soffice(951)765-2316 —
445E.FloridaAvenue,Hemet,CA92543
FirstName Ute
LastName Christianson
Addressl ‘Addressz Fieldnotcompleted.

City Hemet
State CA
Zip 92544
NameandAddressOf Fieldnotcompleted.Business(ifapplyingasabusinessowner) PersonalEmailAddress‘
MobileorHomePhoneNumber
APP'Yi|'|SFm’(Markone0|’ PlanningCommission,MeasureUCitizenOversightM075)? Committee Quali?cations Fieldnotcompleted.

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Ves,numberofyears: 30
ListRelevantExperienceHemetcitizen,licensedpsychiatrictechniciansince2003l9'T‘P'0Y|"|EnLC°"""“"ilV(previouslyworkedwithdevelopmentaldisabledlor°VE3"i1ati0n5:9(0): approximately10yearswithstateofCalifornia)

9.A

Motherof11yearoldboy/girltwins,currentlyattendingthe
localpublicmiddleschool,Dartmouth.Marriedtomyhusbandfor15years.lamahighschool graduateoftheSanJacintohighschoolclassof2000.My
husband‘isahemethighschoolgraduateclassof1998.Ihave
anassociatedegreeindiagnosticmedicalultrasound.I
AdvisorvBodyExperienceWhileworkingasapsychiatrictechnicianIservedonthe (b0dVand3E€nCY) humanrightscommittee
AdditionalInformation:Iamveryinterestedincleaningupourcommunityandbringing itbacktoagreatplacetolive.Iwouldliketoseeouryouthbe
givenmoreleisureactivitiesthroughthecity(otherthanjust
sports).Iwouldlovetoseesomeemptybuildingsbereallocatedforyouthevents.Aplaceforartsandtheaterwould beamazingorevenjustastudyhalloutsideofschool.Morelawenforcementaroundourshoppingcentersintheafternoon/eveninghours.

ReadCarefully- CompleteSectionAorBthenSIGNIunderstandthat,ifIamappointedtoanAdvisoryBody,Iwillberequiredtocomplywith:theCity'sEthicsPolicy,AdvisoryBodyPoliciesandConflictofInterestCode;applicableprovisionsofthePoliticalReformActincludingfiling?nancialinterestdisclosurestatements(Form700);andapplicableprovisionsoftheBrownAct;andthatImustcompletestate-mandatedethicstrainingandsexualharassmentpreventiontrainingcourses.Iunderstandthat,whileCitystaffwillmakeagoodfaithefforttoeducatemeregardingtheserequirements,IamresponsibleformyconductasanAdvisoryMember.IunderstandthatallAdvisoryBodyMembersserveatthe pleasureoftheCityCouncilandmayberemovedfromofficeduetopoor attendance,unacceptableconduct,orforanyotherreason.IunderstandthatAdvisoryBodymembersarevolunteers,arenotCityemployees,anddonotreceivebene?tsorprotectionsotherthanworkers’compensationincaseofinjuryinthecourseofduty.Iunderstandthatthisisapublicdocument,andthatinformation containedwithinitmaybeprovidedtothepublicuponrequest.Inregardtothe oniineavailabilityofmyinformation,Ideclarethefollowing:

A.1 Fieldnotcompleted.

A2 Fieldnotcompleted.

K Itlamappointed.IdonotauthorizetheCitytopostmycontact
informaitononitswebsite.TheCitymayhowever,discloseon
theinternetandinallothervenuesthatfactthatIserveona
CityAd
DateofSubmission1/31/2023215PM

9.A

ApplicantsSignature UleChristianson
Emailnotdisplayingcorrectly?Viewi|inmrprawser.

9.A

JessicaMatie
From:Sent:To:Subject:
norep|[email protected],March19,202310:55AMCityClerkStaffOnlineFormSubmittalzAdvisoryBodyApplication Warning:ThisemailoriginatedfromoutsidetheCityofHemet.Thinkbeforeyouclick! AdvisoryBodyApplication
HemetPublicLibraryBoardofTrustees- 3YearTermTheLibraryBoardconsistsoffivemembersappointedbytheCityCouncilforthreeyearterms.Itmeetsonthe3rdFridayofeachmonthat10:00am.ResponsibilitiesarestatutoryandincludesettingpolicyontheoperationandservicesoftheLibrary.TheBoardadvisestheCityCouncilonthebudgetaryneedsoftheLibrary,itsservices,andotherrelatedmatters.

InfrastructureCommission- 2YearTennEstablishedbyOrdinanceNo.1958,thiscommissionisintendedtoperiodicallyreviewandprovidecommentsregardingpublicfacilitiesandworksofimprovementthatareplannedbytheCity,includingwithoutlimitation,Cityparks,openspaceandotherrecreationalorcommunityfacilitiesandCitycapitalimprovement.ThecommissionshallhaveitsregularmeetingonthelastMondayofeveryothermonthonoddmonthsat4:00pm.Thecommissionshallconsistof?ve(5)votingmembersappointedbytheCityCouncil.

MeasureUCitizenOversightCommittee- 2YearTerminaccordancewithHemetCityOrdinanceNo.1918,theMeasureUCitizenOversightCommitteeconsistsof7membersappointedbythecitycounciltoservetwo(2)yearterms.ThepurposeofthecommitteeistoindependentlyreviewandadviseupontheCity'sproposedexpendituresofMeasureUFundsaswellastheactualexpendituresofMeasureUFundsandreviewoftheannualauditconductedofMeasureUFundsasrequiredbytheOrdinance.TheCommitteeisadvisoryonlyandreportsitscommentsdirectlytotheCityCouncil.Eligiblecommunitymembersmustresidewithinthecitylimitsorthesphereofin?uenceorownabusinesshavingitsprimaryofficeslocatedwithinthecitylimits.Amajority(4ormore)ofthecommitteemembersshallberesidentsoftheCityofHemet.

MobileHomeRentReviewCommission- 3YearTermEstablishedbyOrdinanceNo.772,aninitiativeofthevotersoftheCityofHemet,thisCommissionmeetsbyrequestonlyandwithdutiesasoutlinedintheHemetMunicipalCode.Itconsistsof?vemembersappointedbytheCityCouncilto3yearterms.TheCommissionshallbemadeupofonemobilehomeparkowner,onemobilehomeparktenantandthree“atlarge”residentswhodonotliveinmobilehomeparks.

PlanningCommission- 2YearTennCreatedinaccordancewiththeprovisionsoftheStatePlanningAct,the

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Commissionconsistsof?vemembersappointedbytheCityCounciltoservetwoyearterms.TheCommissionmeetsonthe?rstandthirdTuesdaysofthemonthat6:00p.m.

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445E.FloridaAvenue,Hemet,CA92543
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ReadCarefully- CompleteSectionAorBthenSIGNIunderstandthat,iflamappointedtoanAdvisoryBody,Iwillberequiredtocomplywith:theCity'sEthicsPolicy,AdvisoryBodyPoliciesandCon?ictofinterestCode;applicableprovisionsofthePoliticalReformActincludingfiling?nancialinterestdisclosurestatements(Form700);andapplicableprovisionsoftheBrownAct;andthatImustcompletestate-mandatedethicstrainingandsexualharassmentpreventiontrainingcourses.Iunderstandthat,whileCitystaffwillmakeagoodfaithefforttoeducatemeregardingtheserequirements,IamresponsibleformyconductasanAdvisoryMember.IunderstandthatallAdvisoryBodyMembersserveatthepleasureoftheCityCouncilandmayberemovedfromofficeduetopoorattendance,unacceptableconduct,orforanyotherreason.IunderstandthatAdvisoryBodymembersarevolunteers,arenotCityemployees,anddonotreceivebene?tsorprotectionsotherthanworkers‘compensationincaseofinjuryinthecourseofduty.Iunderstandthatthisisapublicdocument,andthatinformationcontainedwithinitmaybeprovidedtothepublicuponrequest.Inregardtotheonlineavailabilityofmyinformation,Ideclarethefollowing:

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AI-1P”C3"t55iE|"3'iU"eSandraArciniega
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WHEREAS, on Memorial Day, we join the nation in paying our respects to the courageous soulswho gave their lives to defend our democracy and way of life. We treasure them as our friends,family, and ancestors. We venerate them as Americans who put their country before all else.

WHEREAS, the roots of this observance run deep in our country's history, beginning as DecorationDay shortly after the end of the Civil War. In 1971, federal law formally established the lastMonday in May as Memorial Day, commemorating all Americans who fought and died in ournation's wars; WHEREAS, on this day of reflection, we hold our fallen service members and their families in ourhearts and pledge to honor their legacy by striving to live up to the ideals they fought to protect.

WHEREAS, the City of Hemet is the home of more than 6,400 military veterans who have showncourage and valor, often in the face of grave danger; and WHEREAS, the City reflects upon the enormous contributions to our country of our fallenwarriors, we also pay tribute to the next generation of the City of Hemet citizens who have chosento serve the United States Armed Forces, as they are committed to sustaining a legacy of unyieldingpatriotism; and WHEREAS, the citizens of the City of Hemet must always stand united in remembrance of thosewhom have given so much that we can live in freedom, prosperity, and enjoy the blessing ourcountry has to offer; NOW, THEREFORE, I, Joe Males, Mayor of the City of Hemet, along with the Hemet City Council,hereby proclaim the day of May 29, 2023, as:

MEMORIAL DAY
And encourage all residents to heartily thank our fallen and those within our community whohave worked so hard for so many years to ensure their sacrifice was never forgotten. .

City of HemetCalifornia
Proclamation
Memorial Day
PRESENTED MAY 23, 2023
Joe Males, Mayor
Malcolm Lilienthal, Mayor ProTem
Jackie Peterson, CouncilMember
Linda Krupa, Council Member

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WHEREAS, public works professionals focus on infrastructure, facilities, and services that are ofvital importance to sustainable and resilient communities and the public health, high quality oflife, and well-being of the people of Hemet; and, WHEREAS, these infrastructure, facilities, and services could not be provided without thededicated efforts of public works professionals, who are engineers, managers, and employees atall levels of government and the private sector, who are responsible for rebuilding, improving,and protecting our nation’s transportation, water supply, water treatment, and solid wastesystems, public buildings, and other structures and facilities essential for our citizens; and, WHEREAS, it is in the public interest for the citizens, civic leaders, and children in Hemet to gainknowledge of and maintain an ongoing interest and understanding of the importance of publicworks and public works programs in their respective communities; and, WHEREAS, the health, safety, and comfort of this community greatly depend on these facilitiesand services; and WHEREAS, the year 2023 marks the 63rd annual National Public Works Week sponsored by theAmerican Public Works Association, be it now, NOW, THEREFORE, I, Joe Males, Mayor of the City of Hemet, along with the Hemet City Council,hereby proclaim the week of May 21- May 27, 2023, as:

NATIONAL PUBLIC WORKS WEEK
I urge all citizens to join with representatives of the American Public Works Association andgovernment agencies in activities, events, and ceremonies designed to pay tribute to our publicworks professionals, engineers, managers, and employees and to recognize the substantialcontributions they make to protecting our national health, safety, and quality of life. .

City of HemetCalifornia
Proclamation
National Public Works Week
PRESENTED MAY 23, 2023
Joe Males, Mayor
Malcolm Lilienthal, Mayor ProTem
Jackie Peterson, CouncilMember
Linda Krupa, Council Member

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City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - May 23 2023
Department: Administration
Submitted by: Mark Prestwich, City Manager
Veronica Allen, Management Analyst;

☐ Receive and File ☐ Consent Calendar ☐ Business Item ☐ Public Hearing

TITLE:

Mayor Mentee Municipal Government Presentation

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Receive a presentation from the Mayor Mentees on Municipal Government.

BACKGROUND:

On February 14, 2023, Mayor Joe Males and Mayor Pro Tem Malcolm Lilienthal started the Spring 2023 Mayor Mentee program. The program, in conjunction with the Student Inte rn Program, provides Hemet High School students an opportunity to shadow the Mayor and learn about municipal government. The Mayor Pro Tem was tasked to lead the Spring 2023 session after the success of the Fall 2022 program session. Students completed an application to be considered for the program and were selected by Mayor Pro Tem Lilienthal.

DISCUSSION:

The students participated in a 12-week program where they partnered with the Mayor, Mayor Pro Team and staff to learn about municipal government. Each week the mentees were presented different topics on municipal government delivered by City staff (please see Attachment 1 on the topics presented). To name a few, topics included: Local Laws and Regulations, Finance and Taxation, and Municipal Elections. The mentees had homework assignments and participated in topic debates. Participants also had the chance to meet staff from our state legislators and staff from city operations.

Nine students were selected for the Mayor Mentee program. The students and school they are from are:

Angela Benitez Felix - Sophomore, The Academy of Innovation Cecelia Gonzalez - Junior, Alessandro High School

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Ching Yeh - Freshman, Western Center Academy
Cristopher Moore - Freshman, Western Center Academy
Deanna Karmozd-Sanchez - Senior, Tahquitz High School
Emma Howard - Junior, Tahquitz High School
Leilani Frias - Junior, Tahquitz High School
Tommy Mandella - Freshman, Western Center Academy
Tytan Campbell - Junior, Western Center Academy

PREVIOUS COUNCIL ACTION:

December 13, 2022, the Fall 2022 Mayor Mentee program session made a presentation to City Council on Municipal Government.

STRATEGIC PLAN INTEGRATION:

GOAL FOUR: PARTNERSHIP & COLLABORATION
To pursue partnerships that will increase the opportunities available to the community, including our businesses, unemployed, and youth populations.

The proposed action aligns with Council Adopted Objective under Partnership and Collaboration.

Objective 1: Develop concepts and programs to increase opportunities for youth recreation.

FISCAL IMPACT:

There is no fiscal impact associated with this presentation.

ATTACHMENT(S):

Attachment 1: Mayor Mentee Meeting schedule
Mayor Mentee Presentation

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City of Hemet
Mayor Mentee Program Schedule
Meeting Dates - Tuesdays 2:00 pm - 4:00 pm
2/14/23 Kick Off meeting with Mayor Joe Males and Mayor Pro Tem Malcolm Lilienthal 2/21/23 No School
2/28/23 Session/Week 1: Introduction to Municipalities
3/7/23 Session/Week 2: Municipal Government Structure
3/14/23 Session/Week 3: Municipal Services
3/21/23 Session/Week 4: Planning and Zoning
3/28/23 Session/Week 5: Taxation and Finance
4/4/23 No School
4/11/23 Session/Week 6: Municipal Elections
4/18/23 Session/Week 7: Local Laws and Regulations
4/25/23 Session/Week 8: Municipal Responsiveness and Involvement 5/2/23 Session/Week 9: Development of City Council Presentation 5/9/23 Session/Week 10: Presentation run through with City staff 5/16/23 Session/Week 11: Presentation run through with City staff 5/23/23 Session/Week 12: Presentation at City Council Meeting *Please note - this schedule is subject to change*
Students will work alongside City staff in preparation of State of the City and for the presentation to City Council

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Hemet City Council
Mayor Mentee Program Presentation – City Manager’s Office May 23, 2023

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Update
Strategic Plan Integration
Partnership &
Collaboration
The Mayor Mentee Program provides
opportunities for youth in high school
to learn about municipal government

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Update
Mayor Mentees
Name School Class of
Angela Benitez Felix Sophomore - The Academy of Innovation 2025 Cecilia Gonzalez Junior - Alessandro High 2024
Ching Yeh Freshman - Western Center Academy 2026
Christopher Moore Freshman - Western Center Academy 2026 Deanna Karmozd-Sanchez Senior - Tahquitz High 2023
Emma Howard Junior - Tahquitz High 2024
Leilani Guerrero Junior - Tahquitz High 2024
Tommy Mandella Freshman - Western Center Academy 2026
Tytan Campbell Junior - Western Center Academy 2024

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How Did This Project Come To Fruition?
How can we keep citizens in Hemet over holidays and weekends? How can we make Hemet more independent?
How can we attract people from outside of Hemet?
What department are we lacking in that we can make up?

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Layout of Land
• Karlee’s Kountry
• Mini golf
• Go Kart Racing
• Laser Tag
• Arcade
• Splash pad
• Food vendors

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History and Culture
• Inhabited by members of Cahuilla Indian tribe
• Early 1800’s – became a Mission San Luis Rey cattle ranch • 1842 – land granted to Jose Antonio Estudillo
• 1891-1895 Great Hemet Dam
• January 11, 1910 – City Incorporation
• Known for Ramona Pageant since 1923

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Housing Element Update
Architecture
• Color
• Pursuant to Ordinance 1646, the Park will use the City’s color palette for commercial buildings
• Light colors to highlight natural scenery and reflect heat • Enhance the general appearance of the surrounding area

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Housing Element Update
Planning and Zoning
• Location
• SB330
• Housing Crisis
• Alternate site

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Housing Element Update
Project Costs
• Estimate $50M
• Permits
• Materials and Supplies
• Construction

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Housing Element Update
Tourism and Community Aspects
• Strengthens Hemet’s Community
• Can help citizen’s learn more about Hemet and its History • Community Ties
• Hemet Railway Museum
• Ties to Hemet’s origins
• Westernesque
• Tightens bond between modern residents and veterans
• Shows cultural history
• Allows visitors to learn about Hemet’s culture

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Housing Element Update
Funding
• Investors
• Grants
• Impact Projects
• Encampments Resolution Funding

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Conclusion
• Creative project idea
• Incorporated concepts learned from meetings
• Location
• Community Engagement
• Funding
• Benefits to City and Community
• All-age community place to go
• Reflects City history and culture

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Thank you!

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City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - May 23 2023
Department: Administration
Submitted by: Mark Prestwich, City Manager
Veronica Allen, Management Analyst;

☐ Receive and File ☐ Consent Calendar ☐ Business Item ☐ Public Hearing

TITLE:

Certificate of Appreciation - Mayor Mentee Program

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

A Certificate of Appreciation presented to the Mayor Mentee Program from the Hemet Alumni Association.

STRATEGIC PLAN INTEGRATION:

GOAL THREE: COMMUNITY ENGAGEMENT
To connect and participate in a constant dialogue between members of the community, City staff, and elected officials to promote togetherness and positivity.

Objective 1: Deliver messaging to the Community that connects, is consistent, and relevant.

Objective 2: Increase transparency for the public.

Objective 3: Increase the community's pride within the City.

GOAL FOUR: PARTNERSHIP & COLLABORATION
To pursue partnerships that will increase the opportunities available to the community, including our businesses, unemployed, and youth populations.

Objective 1: Develop concepts and programs to increase opportunities for youth recreation.

Objective 2: Develop concepts and programs to enhance the quality of life services.

Objective 3: Develop programs to offer support to the community's businesses

FISCAL IMPACT:

No Fiscal Impact.

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City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - May 23 2023
Department: Administration
Submitted by: Mark Prestwich, City Manager
John Maier, City Clerk;

☐ Receive and File ☐ Consent Calendar ☐ Business Item ☐ Public Hearing

TITLE:

Approval of the Regular City Council Meeting Minutes of May 9, 2023

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Approve the Regular City Council Meeting Minutes of May 9, 2023.

STRATEGIC PLAN INTEGRATION:

N/A

ATTACHMENT(S):

City Council Meeting - May 09 2023 - Minutes

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MINUTES
City Council Meeting
City of Hemet
City Council Chamber
Tuesday, May 9, 2023

WORK STUDY SESSION – 6:00 P.M.

1. CALL TO ORDER
The City Council of the City of Hemet met this date in a Closed Session at 6:02 p.m. in the City Council Chamber, 450 E. Latham Avenue, Hemet, California with Mayor Males presiding.

2. ROLL CALL
City Clerk Maier provided the Roll Call as follows:

Present: Mayor Males
Mayor Pro Tem Lilienthal
Council Members Krupa and Peterson
Staff Present:

City Manager:

Interim City Attorney:

Clerk:

Prestwich
Steven Graham
Maier

3. PUBLIC COMMENT PERIOD - RULES OF DECORUM, RESOLUTION NO. 4545
Mayor Males asked for Public Comments; George Dick Clark submitted a speaker card but wished not to speak.

4. WORK STUDY ITEM

4.A Discussion and Appointment of Measure U Citizen Oversight

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Committee Members
Action:

MOTION BY COUNCIL MEMBER PETERSON, SECOND BY COUNCIL
MEMBER KRUPA, CARRIED 4-0, to appoint Norm Kyriss, Kayla Cain, and Delesia Silva to the Citizen’s Oversight Measure U Committee, serving a two-year term.

By consensus, the City Council requested that the City Clerk contact the remaining candidates to attend the May 23, 2023 Regular City Council Meeting for interviews and consideration.

Mayor Males recessed the meeting at 6:30 p.m.

REGULAR MEETING - 7:00 P.M.

5. CALL TO ORDER
The City Council of the City of Hemet met this date in a Regular Session at 7:02 p.m. in the City Council Chamber, 450 E. Latham Avenue, Hemet, California with Mayor Males presiding.

6. ROLL CALL
City Clerk Maier provided the Roll Call as follows:

Present: Mayor Males
Mayor Pro Tem Lilienthal
Council Member Krupa
Council Member Peterson

Absent:

Staff Present: City Manager Prestwich
City Attorney Graham
City Clerk Maier

7. INVOCATION
Invocation was given by Pastor Mark Garrett.

8. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council Member Peterson.

9. COMMUNICATIONS FROM THE PUBLIC
Mayor Males asked for Public Comments, the following individuals spoke:

George Schaeffer, Cecilia Morphis, and Heidi Stover.

9.A Public Comment for Items Listed on the Agenda: Consent and Discussion Items

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9.B Public Comment for Items Not Listed on the Agenda, but within Jurisdictional Matter

10. PRESENTATIONS

10.A Asian American & Pacific Islander Month Proclamation Council Member Peterson presented the Proclamation to Management Analyst Veronica Allen.

10.B Military Appreciation Month Proclamation
Mayor Males presented the Proclamation to Dawn Simpson.

10.C National Police Week Proclamation
Mayor Males presented the Proclamation to Chief Pust.

10.D Police Department's 2022 Annual Report Presentation Chief Pust presented the Police Department’s 2022 Annual Report Presentation.

11. RECEIVE AND FILE

11.A The City of Hemet Warrant Registers Dated March 23, 2023, in the amount of $1,626,646.89 and April 6, 2023, in the amount of $2,297,565.86. The Payroll Periods of March 6, 2023 – March 19, 2023, in the amount of $841,635.19 and March 20, 2023 – April 2, 2023, in the amount of $936,724.87.

Action:

By consensus, the City Council received and filed the City of Hemet Warrant Registers.

12. CONSENT CALENDAR

MOTION BY MAYOR PRO TEM LILIENTHAL, SECOND BY COUNCIL
MEMBER PETERSON, CARRIED 4-0, to approve the Consent Calendar, with the removal of Items 12.C, 12.D, 12.E, and 12.G for separate consideration.

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12.A Approval of the Regular City Council Meeting Minutes of April 25, 2023
Action:

MOTION BY MAYOR PRO TEM LILIENTHAL, SECOND BY COUNCIL
MEMBER PETERSON, CARRIED 4-0, to approve the Regular City Council Meeting Minutes of April 15, 2023.

12.B Second Reading and Adoption of Ordinance 2011, An Ordinance of the City Council of the City of Hemet, California, Amending Section 2- 164 Related to Alternate Members When Necessary for a Quorum Action:

MOTION BY MAYOR PRO TEM LILIENTHAL, SECOND BY COUNCIL
MEMBER PETERSON, CARRIED 4-0, to waive further reading and adopt Ordinance 2011, an Ordinance of the City Council of the City of Hemet, California, Amending Section 2-164 Related to Alternate Members When Necessary for a Quorum.

12.C A Resolution of the City Council of the City of Hemet, California, Approving the 2022 General Plan Annual Progress Report, and Direct Staff to Submit the Report to the Governor's Office of Planning and Research (OPR) and the State Department of Housing and
Community Development (HCD)
Action:

MOTION BY COUNCIL MEMBER KRUPA, SECOND BY COUNCIL
MEMBER PETERSON, CARRIED 4-0, to adopt Resolution 2023-073, a Resolution of the City Council of the City of Hemet, California, Approving the 2022 General Plan Annual Progress Report, and Direct Staff to Submit the Report to the Governor's Office of Planning and Research (OPR) and the State Department of Housing and Community Development (HCD), as amended.

12.D A Resolution of the City Council of the City of Hemet, California, Awarding a Contract to Custom Truck Body & Equipment to Refurbish an Existing Vehicle Into a Stake Bed Vehicle With a Lift Gate, Authorizing the Finance Director to Record a Supplemental Appropriation in the Amount of $15,276.69, Amending the FY 2022-23 Budget to Increase General Fund Revenue Estimates in the Amount of $15,276.69, and Authorizing the City Manager to Execute All Documents Related to this Contract

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Action:

MOTION BY MAYOR PRO TEM LILIENTHAL, SECOND BY COUNCIL
MEMBER KRUPA, CARRIED 4-0, to adopt Resolution 2023-074, a Resolution of the City Council of the City of Hemet, California, Awarding a Contract to Custom Truck Body & Equipment to Refurbish an Existing Vehicle Into a Stake Bed Vehicle With a Lift Gate, Authorizing the Finance Director to Record a Supplemental Appropriation in the Amount of $15,276.69, Amending the FY 2022-23 Budget to Increase General Fund Revenue Estimates in the Amount of $15,276.69, and Authorizing the City Manager to Execute All Documents Related to this Contract.

12.E A Resolution of the City Council of the City of Hemet, California, Approving Additional Construction Expenditures for the Tank 4 Recoat Project (CIP 5752) Not to Exceed an Additional 5% of the Original Contract Amount or $21,000, and Authorize the Finance Director to execute a budget transfer of $21,000 from the FY 2022-23 Water Operating budget to the Project Account.

Action:

MOTION BY COUNCIL MEMBER KRUPA, SECOND BY MAYOR PRO
TEM LILIENTHAL, CARRIED 4-0, to adopt Resolution 2023-075, a Resolution of the City Council of the City of Hemet, California, Approving Additional Construction Expenditures for the Tank 4 Recoat Project (CIP 5752) Not to Exceed an Additional 5% of the Original Contract Amount or $21,000, and Authorize the Finance Director to execute a budget transfer of $21,000 from the FY 2022-23 operating fund 571 to the Project Account.

12.F A Resolution of the City Council of the City of Hemet, California, to Establish City of Hemet Community Facilities District No. 2023-01 (Morgan Crossing) and to Authorize the Levy of a Special Tax within City of Hemet Community Facilities District No. 2023-01 (Morgan Crossing) Generally located West of Cawston Ave., East of Warren Rd., North of Thorton Ave. and South of Stetson Avenue
Action:

MOTION BY MAYOR PRO TEM LILIENTHAL, SECOND BY COUNCIL
MEMBER PETERSON, CARRIED 4-0, to adopt Resolution 2023-076, a Resolution of the City Council of the City of Hemet, California, to Establish City of Hemet Community Facilities District No. 2023-01 (Morgan Crossing) and to Authorize the Levy of a Special Tax within the City of Hemet Community Facilities District No. 2023-01 (Morgan Crossing) Generally located West of Cawston Avenue, East of Warren Rd., North of Thorton Avenue and South of Stetson Avenue.

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12.G A Resolution of the City Council of the City of Hemet, California, Awarding the Purchase of Six (6) Fully Outfitted Ford Expedition Utility Vehicles for $577,594.24 From Gosch Ford Following a Competitively Solicited Purchasing Contract and Authorizing the City Manager to Execute the Agreement and Purchase Orders in Support of the Agreement
Action:

MOTION BY MAYOR PRO TEM LILIENTHAL, SECOND BY COUNCIL
MEMBER PETERSON, CARRIED 4-0, to adopt Resolution 2023-077, a Resolution of the City Council of the City of Hemet, California, Awarding the Purchase of Six (6) Fully Outfitted Ford Expedition Utility Vehicles for $577,594.24 From Gosch Ford Following a Competitively Solicited Purchasing Contract and Authorizing the City Manager to Execute the Agreement and Purchase Orders in Support of the Agreement.

13. DISCUSSION - ACTION ITEMS

13.A Discussion and Action on City Council District 1 Vacancy Including Potentially Calling a Special Election to Fill the Vacancy or Appointment of a Qualified Individual to Fill the Vacancy Action:

By consensus, the City Council directed the City Clerk to advertise the City Council District 1 Vacancy in the Press Enterprise, solicit candidates for the application process, present a list of interview questions at the March 23, 2023 Regular City Council Meeting for consideration, and coordinate the interview process of City Council District 1 Candidates at the June 13, 2023 Regular City Council Meeting.

Council Member Krupa further noted that she would like the candidates to have a fair opportunity to present their answers and urged that the candidates be held in waiting area and called one-by-one to answer the interview questions, providing the candidates an equal chance to answer accordingly.

13.B A Resolution of the City Council of the City of Hemet, California, Approving the Second Amendment to the Agreement with Willdan Engineering Increasing the Total Compensation for FY2022-23 in an Amount not to Exceed $150,000.00, and Authorizing the Finance Director to Record a Supplemental Appropriation of $100,000 Action:

MOTION BY COUNCIL MEMBER KRUPA, SECOND BY COUNCIL
MEMBER PETERSON, CARRIED 4-0, to adopt Resolution 2023-078, a Resolution of the City Council of the City of Hemet, California, Approving

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the Second Amendment to the Agreement with Willdan Engineering Increasing the Total Compensation for FY2022-23 in an Amount not to Exceed $150,000.00, and Authorizing the the Finance Director to Record a Supplemental Appropriation of $100,000.

14. CITY COUNCIL AND STAFF REPORTS
Mayor Males asked for Council Comments. Council Member Krupa, Council Member Peterson, Mayor Pro Tem Lilienthal, and Mayor Males gave reports.

COUNCIL MEMBER KRUPA

1. Hemet Housing Authority

2. Investment Oversight Committee

3. Hemet Public Library Board of Trustees

4. Riverside County Airport Land Use Commission *

5. League of California Cities

6. Riverside County Transportation Commission *

7. Riverside Transit Agency

8. Western Riverside County Conservation Authority *

9. Hemet San Jacinto Water Master Board *

10. Planning Commission

COUNCIL MEMBER PETERSON

1. Infrastructure Commission

2. League of California Cities

3. Riverside County Habitat Conservation Agency

4. Western San Jacinto Water Master Board *

5. Ramona Bowl Board of Directors

6. Western Riverside Council of Governments *

7. CAJPIA Board

MAYOR PRO TEM LILIENTHAL

1. Hemet Housing Authority

2. Skate Park Committee

3. Community Action Commission of Riverside County

4. League of California Cities

5. Riverside County Transportation Commission *

6. Riverside Transit Agency *

7. Western Riverside Council of Governments *

MAYOR MALES

1. Skate Park Committee

2. League of California Cities

3. Western Riverside Council of Governments *

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4. Western Community Energy

5. Planning Commission

AD-HOC COMMITTEE REPORTS

1. Council Protocols Ad-Hoc Committee (Peterson/Krupa)

2. Vision and Mission Ad-Hoc Committee (Lilienthal)

3. Clean up/Graffiti Ad-Hoc Committee (Lilienthal/Males)

4. Homeless Outreach Ad-Hoc Committee (Lilienthal)

5. Business Outreach Ad-Hoc Committee (Males/Lilienthal)

6. Cal Trans Liaison Ad-Hoc Committee (Peterson/Krupa)

7. CDBG Ad-Hoc Committee (Lilienthal/Males)

8. Banner Program Ad-Hoc Committee (Krupa/Males)

9. Veteran Memorial Ad-Hoc Committee (Males/Peterson)

CITY MANAGER PRESTWICH

15. FUTURE AGENDA ITEMS
Mayor Males asked Council if there were any requests for Future Agenda Items; no changes were made.

1. Broadcasting of City Council Meetings

2. Animal Control Regulations for Businesses

3. Solar Feasibility

4. Traffic Study for the Intersection of Warren Road/Devonshire Avenue

5. American Rescue Plan Act Funding Assessment for Security Services

16. ADJOURNMENT

There being no further business, Mayor Males adjourned the meeting at 8:30 p.m. The next Regular City Council Meeting will be at 7:00 p.m. on May 23, 2023.

APPROVAL: ATTEST:

_______________________________
Joe Males

_____________________________
John P. Maier, MMC
Mayor City Clerk

17.A

City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - May 23 2023
Department: Fire Department
Submitted by: Mark Prestwich, City Manager
Eddie Sell, Fire Chief;

☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing

TITLE:

A Resolution of the City Council of the City of Hemet, California, Declaring a Hazardous Condition Pursuant to Government Code Sections 39560 et seq. Relating to Weeds, Rubbish, and Refuse Upon Parkways or Private Property within the City of Hemet

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, declaring a hazardous condition pursuant to Government Code Section 39560 Et Seq. relating to weeds, rubbish, an d refuse upon parkways or private property within the city; and Set a Public Hearing on June 27, 2023, for objections to the proposed weed abatement.

BACKGROUND:

Each year, the winter rains cause weeds to grow in parkways and private properties within t he City of Hemet. If left unattended, the weeds grow and dry out during the warm summer months, and result in a fire hazard to nearby structures.

Additionally, vacant lots and other areas tend to attract rubbish and refuse over the course of the year through illegal dumping or homeless encampments. These items provide fuel to fires that can threaten nearby structures.

The attached Resolution establishes a weed abatement procedure outlined in Government Code sections 39501 and 39502 and section 39560 et seq. This Resolution requires the Council to declare weeds as a public nuisance on known properties, offer notice to property owners, and establish an opportunity to be heard about why said weeds should not be abated.

ANALYSIS:

17.B

In 2019, the Fire Department instituted a weed abatement program to reduce grass and rubbish fires occurring in parkways and private properties within the City limits. All affected property owners were notified and given an opportunity to abate the hazard themselves within a specified time frame. After the time frame passed, a contracted company would inspect the property and abate the hazard if it still existed. The cost of this abatement would be passed on to the property owner with an additional administrative fee.

The number of fires in vacant lots between 2018 and 2019 dropped dramatically, and thus the weed abatement program became an annual action to mitigate the damage from weed, rubbish, and refuse fires.

DISCUSSION:

Once approved by the City Council, letters will be sent to property owners allowing approximately 30 days to comply with abatement requirements. Property owners who fail to comply will have their property abated by the City of Hemet contractors and billed by the City for s ervices rendered. All abatements should be completed within 90 days of Council approval.

PREVIOUS COUNCIL ACTION:

The City Council has approved the weed abatement Resolution each year since 2019.

STRATEGIC PLAN INTEGRATION:

GOAL ONE: QUALITY OF LIFE:

To ensure that Hemet is safe, clean, attractive and comfortable for all who live, work, and visit.

Objective 1: Enhance the visual appearance of the community to make it attractive and reduce blight.

Objective 2: Explore and implement homelessness solutions for the City of Hemet.

Objective 3: Increase Public Safety visibility and response.

GOAL THREE: COMMUNITY ENGAGEMENT
To connect and participate in a constant dialogue between members of the community, City staff, and elected officials to promote togetherness and positivity.

Objective 1: Deliver messaging to the Community that connects, is consistent, and relevant.

Objective 2: Increase transparency for the public.

Objective 3: Increase the community's pride within the City.

FISCAL IMPACT:

There is no General Fund impact related to this item.

ALTERNATIVE(S):

None.

ATTACHMENT(S):

Attachment 1 Weed Abatement Resolution 2023

17.B

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City of Hemet Resolution No. 2023-xxx

CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2023-xxx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEMET, CALIFORNIA, DECLARING A

HAZARDOUS CONDITION PURSUANT TO
GOVERNMENT CODE SECTION 39560 ET SEQ. IN

CONNECTION WITH THE EXISTENCE OF WEEDS,

RUBBISH AND REFUSE UPON PARKWAYS OR

PRIVATE PROPERTY WITHIN THE CITY
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, the City Council or the City of Hemet has the power and authority pursuant to the provisions of California Government Code Section 39560 et seq. to declare weeds and rubbish and/or refuse growing on parkways or private property a hazardous condition and to abate such hazard as part of the fire prevention activities; and
WHEREAS, it is in the interest of the health, safety and public welfare of the residents of the City of Hemet that the City Council review and determine whether weeds, rubbish and/ or refuse growing on parkways or private property within the City of Hemet constitutes a hazardous condition if it does not abate that condition; and WHEREAS, the City of Hemet has conducted a review of properties located within its boundaries and has determined that weeds, rubbish and/ or refuse exists on those properties identified in Exhibit `A" hereto, constituting a fire hazard which must be abated under the provisions of California Government Code Section 39560 et

17.B

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City of Hemet Resolution No. 2023-xxx
seq.; and in accord with the provision of Sections 30-31 of the Hemet Municipal Code and Section 1103. 2 of the Uniform Fire Code

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:

SECTION 1.
(a) All weeds growing upon the parkways or private property in the City constitute a seasonal and recurrent hazardous condition which must be abated under the provisions of California Government Code Sections 39560 et seq.; and (b) All rubbish and refuse upon parkways or private property in the City constitute a hazardous condition which must be abated under the provisions of California Government Code Sections 39560 et seq.; and
(c) Property located on the streets identified in “Exhibit A” hereto and identified by APN according to the official assessment map have been determined to have weeds, rubbish and/ or refuse upon them which must be abated under the provisions of California Government Code Section 39501, 39502 and 39560 et seq. and in accord with the provisions of Sections 30-31 of the Hemet Municipal Code and Section 1103-2 of the Uniform Fire Code which has been adopted by the City of Hemet pursuant to Sections 14-151 et seq. of the Hemet Municipal Code; and
(d) In the event that any property owner fails to abate each and every hazard described in this Resolution in accordance with the notice attached as “Exhibit B", the City' s designated officer is ordered to remove such hazard and cause the cost therefore, plus an administrative charge, to be levied against the affected property as a special assessment lien.

17.B

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City of Hemet Resolution No. 2023-xxx
SECTION 2.The City Clerk is hereby ordered to give notice to affected property owners of the City’s intention to abate the hazards identified in this Resolution pursuant to the provisions of California Government code Section 39501, 39502 and 39560 et seq. and setting a public meeting at which time any objections to the proposed removal of weeds, rubbish and/or refuse shall be heard and considered by the City Council at its regularly scheduled meeting on June 27, 2023.

PASSED, APPROVED AND ADOPTED this 23rd day of May, 2023. ____________________________
Joe Males, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk

17.B

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City of Hemet Resolution No. 2023-xxx
State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 23rd day of May, 2023, and was passed by the following vote:

AYES: Council Members:

NOES: Council Members:.

ABSTAIN: Council Members:.

ABSENT: Council Members:.
_____________________________
John Paul Maier, City

17.B

“EXHIBIT A”

APN NUMBERS FOR WEED ABATEMENT
447-172-001
447-172-002
447-172-003
447-172-004
447-172-005
447-172-006
447-172-007
447-172-008
445-321-018
445-270-047
448-270-048
445-270-041
445-270-053
445-300-003
445-300-002
446-091-008
446-300-008
451-100-003
451-100-031
451-100-022
464-270-001
464-270-002
464-270-003
464-270-004
464-270-005
464-270-006
464-270-008
464-270-009
464-300-001
464-300-002
446-300-005
446-300-011
464-311-009
464-311-001
464-311-002
464-311-003
464-311-004
439-331-028
464-311-005
464-311-006
464-311-007
464-311-008
464-312-001
464-312-002
464-312-003
464-312-004
464-312-005
464-312-006
464-312-007
464-312-008
464-312-009
455-130-010
455-130-011
455-130-012
455-130-015
455-120-014
455-110-010
455-110-011
455-110-012
455-110-014
448-060-007
448-120-011
448-230-021
444-100-008
442-060-027
448-430-001
442-073-017
443-172-046
443-172-047
443-172-048
443-172-049
442-053-001
442-030-001
442-030-005
439-370-001
439-370-002
439-370-003
439-370-003
439-370-004
439-370-005
439-370-006
439-370-007
439-370-008
439-370-009
439-370-010
439-370-025
439-370-024
439-370-023
439-370-011
439-370-012
439-370-013
439-370-014
439-370-015
439-370-016
439-370-017
439-370-018
439-370-019
439-370-020
439-370-021
439-331-040
439-331-041
439-331-042
439-331-036
439-331-035
439-331-034
439-331-033
439-331-032
439-331-030
439-331-039
439-331-027
439-331-026
439-331-025
439-331-024
439-331-023
439-331-020
439-331-018
439-331-017
439-331-015
439-331-002
439-331-003
439-331-004
439-331-006
439-331-008
439-334-002
439-334-008
439-334-007
439-334-006
439-373-031
439-373-030
439-373-029
439-373-028
439-373-027
439-373-026
439-373-025
439-373-024
439-373-023
439-373-022
439-373-021
439-373-020
439-373-019
439-373-018
439-373-017
439-373-016
439-373-015.
439-371-011
439-371-010
439-371-009
439-371-008
439-371-007
439-371-006
439-371-005
439-371-004

17.B

439-371-003
439-371-002
439-371-001
439-332-016
439-332-015
439-332-001
439-332-003
439-332-004
439-332-005
439-332-007
439-332-008
439-332-010
439-333-021
139-333-013
439-333-015
439-331-014
439-331-013
439-331-012
439-331-011
439-331-010
439-331-009
439-334-001
439-334-003
439-334-004
439-334-005
439-373-001
439-373-002
439-373-003
439-373-004
439-373-005
439-373-006
439-373-007
439-373-008
439-373-009
439-373-010
439-373-011
439-373-012
439-373-013
439-373-014
439-371-012
439-371-013
439-371-014
439-371-015
439-371-016
439-371-017
439-371-018
439-371-019
439-332-017
439-332-018
439-332-019
439-332-013
439-332-012
439-332-010
439-332-009
439-333-009
439-333-006
439-333-018
439-333-020
439-333-035
439-333-034
439-333-033
439-333-032
439-372-019
439-372-018
439-372-017
439-372-016
439-372-015
439-372-014
439-372-013
439-372-012
439-372-011
439-372-010
439-372-009
439-372-008
439-372-007
439-372-006
438-250-001
551-560-010
439-372-005
439-372-004
439-372-003
439-372-002
439-372-001
439-333-031
439-333-030
439-333-029
439-333-028
439-333-027
439-333-026
439-333-025
439-333-024
439-333-001
439-333-002
439-333-003
439-333-004
439-333-005
439-333-006
439-333-008
439-050-028
439-050-046
439-090-021
439-080-009
439-080-056
439-080-004
439-100-026
439-100-027
439-100-029
439-100-035
439-090-022
439-080-004
439-080-013
439-170-009
439-230-001
439-230-005
438-250-002
438-250-003
445-220-020
445-232-022
445-220-003
445-232-018
445-210-008
438-321-004
551-190-009
551-190-010
551-190-022
551-321-009
551-321-008
551-180-009
551-491-017
551-491-018
551-491-019
551-492-007
551-493-015
551-493-014
551-493-013
551-493-012
551-493-005
551-493-011
551-493-010
551-493-009
551-493-008
551-493-007
551-493-006
551-560-001
551-560-002
551-560-003
551-560-004
551-560-005
551-560-006
551-560-007
551-560-008
551-560-009

17.B

551-560-011
551-560-012
551-560-013
551-560-014
551-560-015
551-560-016
551-560-017
551-560-018
551-560-019
551-560-020
551-560-021
551-561-001
551-561-002
551-561-003
551-561-004
551-561-005
551-561-006
551-561-007
551-561-008
551-561-009
551-561-010
551-561-011
551-561-012
551-561-013
551-561-014
551-561-015
551-561-016
551-561-017
551-561-018
551-561-019
551-561-020
551-561-021
551-561-022
551-561-023
551-561-024
551-561-025
551-561-026
551-561-027
551-561-028
551-561-029
551-561-031
551-561-032
551-561-033
551-561-034
551-561-035
551-561-036
551-561-037
551-561-038
551-561-039
551-561-040
551-561-041
551-561-042
551-561-043
551-561-044
551-562-001
551-562-002
551-562-003
551-562-004
551-562-005
551-562-006
551-562-007
551-562-008
551-562-009
551-562-010
551-562-011
551-562-012
551-562-013
551-562-014
551-562-015
551-562-016
551-562-017
551-562-018
551-562-019
551-562-020
551-562-021
551-562-022
551-562-023
551-562-024
551-562-025
551-562-026
551-563-001

17.B

“EXHIBIT B”

NOTICE TO DESTROY WEEDS AND REMOVE WEEDS, RUBBISH AND
REFUSE
Notice is given that on May 23, 2023, the City Council of the City of Hemet passed a resolution declaring that noxious or dangerous weeds were growing upon or in front of the property on this street, listed at this APN number, and that rubbish and refuse were upon or in front of this property on this street and more particularly described in the resolution, and that they constitute a public nuisance that must be abated by the removal of the weeds, rubbish and refuse. Otherwise, they will be removed and the nuisance abated by the City and the cost of removal assess upon the land from or in front the which the weeds, rubbish and refuse are removed and will constitute lien upon such land until paid.

Reference is made to the resolution for further particulars. A copy of the resolution is on file in the office of the City Clerk. All property owners having any objections to the proposed removal of the weeds, rubbish and refuse are notified to attend a meeting of the City Council of the City of Hemet to be held on June 27, 2023, when their objections will be heard and given due consideration. _______________________ _______________________
Fire Chief City Clerk

17.B

City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - May 23 2023
Department: Administration
Submitted by: Mark Prestwich, City Manager
Veronica Allen, Management Analyst;

☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing

TITLE:

A Resolution of the City Council of the City of Hemet, California, Approving the Non-Participation in the County of Riverside Urban County Three -Year (2024/2025 through 2026/2027) Community Development Block Grant (CDBG), HOME Investment Partnershi p Program (HOME) and Emergency Solutions Grant (ESG) Program and Authorize the City Manager to Execute All Documents

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Approving the Non-Participation in the County of Riverside Urban County Three-Year (2024/2025 through 2026/2027) Community Development Block Grant (CDBG), HOME Investment Partnership Program (HOME) and Emergency Solutions Grant (ESG) Program and Authorize the City Manager to Execute All Documents.

BACKGROUND:

The CDBG program is a flexible program that provides communities with resources to address a wide range of unique community development needs. Beginning in 1974, the Community Development Block Grant (CDBG) program is one of the longest continuously run programs at the Department of Housing and Urban Development (HUD). The CDBG program provides annual grants on a formula basis to general units of local government and States.

The purpose of the CDBG program is to enhance and maintain viable urban communities through the provision of decent affordable housing, a suitable living environment, and the expansion of economic opportunities; principally for low and moderate-income persons. CDBG is an important tool for assisting local government agencies to tackle serious challenges facing their communities. The CDBG program has made a difference in the lives of millions of people and their communities across the nation.

The annual CDBG appropriation is allocated between States and local jurisdictions called "entitlement" communities. Entitlement communities are comprised of central cities of Metropolitan Statistical Areas (MSAs); metropolitan cities with populations of at least 50,000; and qualified urban counties with a population of 200,000 or more (excluding the populations of entitlement cities).

17.C

The Community Development Block Grant Program “entitles” cities with populations greater than 50,000 to directly receive grant funds. The amount of the grant is based on a five-part formula reflecting the ratio of the community’s population, the e xtent of housing overcrowding, poverty, age of housing, and growth lag to the average figures for all similar communities.

HOME Investment Partnership Program (HOME)

Participating jurisdictions may use HOME funds for a variety of housing activities, ac cording to local housing needs. Eligible uses of funds include tenant -based rental assistance; housing rehabilitation; assistance to homebuyers; and new construction of housing. HOME funding may also be used for site acquisition, site improvements, demol ition, relocation, and other necessary and reasonable activities related to the development of non -luxury housing. Funds may not be used for public housing development, public housing operating costs, or Section 8 tenant -based assistance, nor may they be used to provide non-federal matching contributions for other federal programs, for operating subsidies for rental housing, or for activities under the Low-Income Housing Preservation Act.

Emergency Solutions Grant (ESG)

The formerly named Emergency Shelter Grants to Emergency Solutions Grants reflects the change in the program’s focus from addressing the needs of homeless people in emergency or transitional shelters to assisting people to quickly regain stability in permanent housing after experiencing a housing crisis and/or homelessness.

The City currently does not participate in HOME or ESG programs. The City participates annually in the Community Development Block Grant.

DISCUSSION:

The County of Riverside has qualified as an Urban County for the Community Development Block Grant (CDBG), and HOME Investment Partnership Program (HOME). and the Emergency Solutions Grant (ESG) for Federal Fiscal Years 2024, 2025, and 2026. The letter sent to the City serves to notify that the City may elect to participate in the County of Riverside's Urban County program or may elect not to participate (please see Attachment 1).

The City of Hemet became an Entitlement City in 1994 which entitles the City to receive an annual Block Grant award direct ly from the Department of Housing and Urban Development (HUD).

This direct entitlement allows the City Council to have greater local control of funds by selecting projects to receive grant allocations and ensures greater accountability to Hemet citizens. The Fiscal Year 2023/2024 CDBG Program allocations are in the process of being approved by the Council for submission to HUD before August 15, 2023, for an allocation of $827,726 and FY 2019 -2020 unallocated amount of $298,844.64 for public housing/infrastructure to be reallocated in FY 2023-24.

The City may elect to participate as a Cooperating City or as a Joint Metropolitan City with the Urban County Program. By electing to participate in the Urban County Program, the City reduces the City's administration allocation (based on an agreed upon percentage) to go towards Riverside County's administration of their Urban County Plan thereby reducing the City's ability to manage its own CDBG Program.

17.C

As stated in the Riverside County Notice, participation in the Urban County Program makes the City ineligible to apply for grants under HUD's Small Cities (State) CDBG program for the three-year period.

Staff recommends Council approve the resoluti on for non -participation in Riverside County's Urban County 2024-2026 CDBG, HOME, and ESG Program.

PREVIOUS COUNCIL ACTION:

On July 12, 2022, the City Council approved the resolution for non -participation in the County of Riverside Urban County Three Year (2023-2025) CDBG, HOME, and ESG Program by a vote of 5-0.

STRATEGIC PLAN INTEGRATION:

GOAL ONE: QUALITY OF LIFE:

To ensure that Hemet is safe, clean, attractive and comfortable for all who live, work, and visit.

The proposed action aligns with Council Adopted Objective:

Objective 1: Enhance the visual appearance of the community to make it attractive and reduce blight.

Objective 2: Explore and implement homelessness solutions for the City of Hemet.

GOAL TWO: ECONOMIC OPPORTUNITY
To ensure that Hemet is a hub, with access to quality jobs, shopping options, and a varied and sustained tax base.

The proposed action aligns with Council Adopted Objective:

Objective 1: Develop business practices that welcome new development by streamlining processes.

Objective 2: Provide resources for new businesses to enhance the customer service experience.

GOAL THREE: COMMUNITY ENGAGEMENT
To connect and participate in a constant dialogue between members of the community, City staff, and elected officials to promote togetherness and positivity.

The proposed action aligns with Council Adopted Objective:

Objective 1: Deliver messaging to the Community that connects, is consistent, and relevant.

Objective 2: Increase transparency for the public.

Objective 3: Increase the community's pride within the City.

GOAL FOUR: PARTNERSHIP & COLLABORATION
To pursue partnerships that will increase the opportunities available to the community, including our businesses, unemployed, and youth populations.

The proposed action aligns with Council Adopted Objective:

Objective 1: Develop concepts and programs to increase opportunities for youth recreation.

Objective 2: Develop concepts and programs to enhance the quality of life services.

Objective 3: Develop programs to offer support to the community's businesses

GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

The proposed action aligns with Council Adopted Objective:

Objective 1: Operate in a financially sustainable manner.

FISCAL IMPACT:

There is no fiscal impact associated with this action.

17.C

ALTERNATIVE(S):

The Council may elect to approve to participate i n the Riverside County Urban County CDBG, HOME and ESG program. By electing to participate, the Council will lose its ability to apply for grants under HUD's Small Cities (State) CDBG program for the three-year period.

ATTACHMENT(S):

Attachment 1: Rivco Urban County Plan Participation-Non Participation Request for 2024-2026 Attachment 2: Resolution Approving Non-Participation in Riverside County Three Year 2024-2026 Urban County CDBG, HOME, and ESG program

17.C

%HWSHOUSINGANDWORKFORCESOLUTIONSENCOURAGEEQUIP HeidiMarshall,DirectorApril25,2023 ChristopherLopez,CityManagerCityofHemet445E.FloridaAvenueHemet,CA92543RENoticeofOpportunitytoParticipate—Three-YearUrbanCountyQualificationCountyofRiversideUrbanCountyProgramCDBG,HOME,andESGProgramsFederalFiscalYears2024,2025,and2026(ProgramYears2024-2025,2025-2026and2026-2027).DearMr.Lopez:TheCountyofRiversidehasqualifiedasanUrbanCountyfortheCommunityDevelopmentBlockGrant(CDBG),HOMEInvestmentPartnershipsProgram(HOME),andtheEmergencySolutionsGrant(ESG)forFederalFiscalYears2024,2025,and2026.ThisletterservestonotifyyouthatyourCitymayelecttoparticipateintheCountyofRiverside’sUrbanCountyforprogramyears2024-2026.Alternatively,youmayelectnottoparticipateintheCounty’sUrbanCountyprogram.Participation:AcitythatparticipatesasaCooperatingCitywithintheUrbanCountyprogram,isalsoagreeingthattheCountyreceiveandadministerthatcity’sHOMEandESGfundsthatwouldothenlvisegototheState.ThismeansthatasaCooperatingCity,theCityandresidentswouldbenefitfromtheCountyprogramsfundedwithESGandHOMEfundsthatincludeHomelessnessAssistance/PreventionPrograms,homerehabilitationprogramfor|ow—incomeresidents,downpaymentassistance,gapfundingfordevelopmentofaffordablehousing,andreducedCDBGprogramadministrativeresponsibilities.IftheCitydecidestoparticipateintheUrbanCountyprogramtheCitywillnotbeabletoapplyforCDBGandHOMEfundsundertheHUD’sSmallCitiesStateprogramforthefiscalyearsduringtheperiodinwhichyouareparticipatingwiththeUrbanCounty.TheCitymayalsoelecttojointheCounty’sUrbanCountyprogramasaJointMetropolitanCity.TherearecertainadvantagestotheJointMetropolitanCitystatus;however,theCitywouldnotbeincludedintheCounty’sHOME,ESGandHomeEnhancementprogramsnorwouldyoubeeligibletoapplyforgrantsunderHUD’sSmallCities(State)program.BenefitsofjoiningtheCounty’sUrbanCountyprogramasaJointMetropolitanCitywouldmeantheCountywouldhandleCDBGprogramadministrativeresponsibilitiesfortheCity.

P.O.Box1528|Riverside,CA92502

17.C

nolaterthanJuly07,2023
May15,2023
Qgx
NoticeofUrbanCountyParticipationApril25,2023Page2IfyourCityelectstoparticipateintheCounty’sUrbanCountyprogram,asaCooperatingCityorJoint/MetroCity,forprogramyears2024,2025,and2026,pleasesubmittheenclosedNoticeofParticipationtoHWS,nolaterthanMay15,2023Non-participation:IfyourCityelectsn_o_ttoparticipateintheCounty’sUrbanCountyprogram,pleasesubmittheenclosedStatementofNon—ParticipationtoHWS,nolaterthanMay15,2023aswellasacopytotheHUDRegionIXofficeinLosAngeles, Yourcooperationinmeetingtherequireddeadlineof toHWS,isgreatlyappreciated.Toexpeditetheprocess,youcanFax(951-374-3098)oremail([email protected])acopyofthesignedNoticeofParticipationorNon—Participationpriortoreturningtheoriginalthroughregularmail.Welookfonrvardtoyourcity’sparticipationinourUrbanCountyprogram.Ifyouhaveanyquestions,pleasecontactmyofficeat951-955-8126.Sincerely, JuanGarciaCDBG/ESG/HOMEDevelopmentManager
Enclosure:NoticeofUrbanCountyParticipationStatus

17.C

RivcoCDBGrivco,or
COUNTYOFRIVERSIDEUrbanCountyQualificationFederalFiscalYears2024,2025and2026NOTICEOFPARTICIPATIONThisCityelectstoparticipateasaMetropolitanCity/JointRecipientoraCooperatingCityintheUrbanCounty(RiversideCounty)CommunityDevelopmentBlockGrantforFederalFiscalYears2024,2025and2026.

CityofHemet
Signed DateCityManager
NOTICEOFNON-PARTICIPATIONThisCityelectsNOTtoparticipateintheUrbanCounty(RiversideCounty)CommunityDevelopmentBlockGrantProgramforFederalFiscalYears2024,2025and2026.Electingnottoparticipate,theCitywillalsonotifytheHUDofficeat:HUDRegionIX-LosAngelesOffice300NorthLosAngelesStreet,Suite4054LosAngeles,CA90012CityofHemet Signed DateCityManagerWhencompleted,pleasesubmittothefollowing:JuanGarcia,CDBG/ESG/HOMEDevelopmentManagerCountyofRiversideDepartmentofHousingandWorkforceSolutionsP.OBox1528Riverside,CA92502.Email:

17.C

CITY COUNCIL RESOLUTION NO. 2022-xxx

CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2023-xxx
A Resolution of the City Council of the City of Hemet,
California, Approving the Non-Participation in the
County of Riverside Urban County Three-Year
(2024/2025 through 2026/2027) Community
Development Block Grant (CDBG), HOME Investment
Partnership Program (HOME) and Emergency
Solutions Grant (ESG) Program and Authorize the City
Manager to Execute All Documents.

The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, the Community Development Block Grant
(CDBG) program is a flexible program that provides communities with resources to address a wide range of unique community development needs. The Housing and Urban Development (HUD) CDBG program provides annual grants on a formula basis to general units of local government and States; and
WHEREAS, the purpose of the CDBG program is to
enhance and maintain urban communities through the provision of decent affordable housing, a suitable living environment and the expansion of economic opportunities; principally for low and moderate income persons; and
WHEREAS, the Community Development Block Grant
“entitles” cities with populations greater than 50,000 to directly receive grant funds; and
WHEREAS, the City of Hemet has been an Entitlement City since 1994 and allows the City Council to have greater local control

17.C

CITY COUNCIL RESOLUTION NO. 2022-xxx
of funds by selecting projects to receive grant allocations and ensure greater accountability to Hemet citizens; and
WHEREAS, the HOME Investment Partnership Program
(HOME) provides funding for a variety of housing activities, according to local housing needs; and
WHEREAS, the Emergency Solutions Grant (ESG) focuses
on assisting people to quickly regain stability in permanent housing after experiencing a housing crisis and/or homelessness; and WHEREAS, the City annually participates with HUD’s CDBG program and does not currently participate in the HOME or ESG program; and
WHEREAS, Riverside County recently qualified as an Urban County in the Three Year (Program Years 2024/2025 through 2026/2027) CDBG, HOME, and ESG Program; and
WHEREAS, Riverside County has provided a Notice of
Opportunity to participate in the Three-Year Urban County CDBG, HOME, and ESG Grant Program; and
WHEREAS, the City Council may elect to participate in the program or may elect not to participate in the County’s Urban County Program; and
WHEREAS, participation in the Urban County program
makes the City ineligible to apply for grants under HUD’s Small Cities (State) CDBG Program for the three-year period; and WHEREAS, participation as a Cooperating City or as a Joint Metropolitan City relinquishes the City’s entitlement status and its annual entitlement allocation from HUD; and

17.C

CITY COUNCIL RESOLUTION NO. 2022-xxx
WHEREAS, the City Council will not have the authority to approve projects for the City of Hemet; and
WHEREAS, the City Council elects to maintain its CDBG
program as an Entitlement City; and
WHEREAS, notification of non-participation will need to be made to Riverside County and Housing and Urban Development; and
WHEREAS, the City Council elects to approve the non-
participation in the County of Riverside’s Urban County Three-Year CDBG, HOME, and ESG Grant Program.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY

OF HEMET FINDS, DETERMINES, ORDERS AND RESOLVES
AS FOLLOWS:

SECTION 1.The above recitals are all true and correct.

SECTION 2. Approves the election of non-participation in the County of Riverside Urban County Three Year CDBG, HOME, and ESG Grant Program.

SECTION 3.Authorizes the City Manager or designee to
execute all documents.

SECTION 4. This Resolution shall take effect upon its
adoption.

PASSED, APPROVED AND ADOPTED this 23rd day of May
2023.

17.C

CITY COUNCIL RESOLUTION NO. 2022-xxx
____________________________
Joe Males, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk

17.C

CITY COUNCIL RESOLUTION NO. 2022-xxx
State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 23 rd day of May 2023, and was passed by the following vote:

AYES: Council Members: None.

NOES: Council Members: None.

ABSTAIN: Council Members: None.

ABSENT: Council Members: None.
_____________________________
John Paul Maier, City Clerk

17.C

17.C

City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - May 23 2023
Department: Public Works
Submitted by: Mark Prestwich, City Manager
Noah Rau, Public Works Director/City Engineer;

☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing

TITLE:

A Resolution of the City Council of the City of Hemet, California, Approving the City of Hemet's Five - Year Measure 'A' Local Streets and Roads Capital Improvement Plan (CIP) for Fiscal Year 2023-2024 through Fiscal Year 2027-2028 for the Riverside County Transportation Commission (RCTC) Measure 'A' Local Funds Program

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Approving the City of Hemet's Five-Year Measure 'A' Local Streets and Roads Capital Improvement Plan (CIP) for Fiscal Year 2023- 2024 through Fiscal Year 2027 -2028 for the Riverside County Transportation Commission (RCTC) Measure 'A' Local Funds Program

BACKGROUND:

The Riverside County Transpo rtation Commission (RCTC) Ordinance No. 02 -001 (Transportation Expenditure Plan and Retail Transaction and Use Tax Ordinance), as enacted pursuant to Division 25 of the Public Utilities Code, specifies that local cities and the county must annually submit a Five-year Measure 'A' CIP to receive Measure 'A' funds. The program is subject to amendment by the RCTC.

ANALYSIS:

Staff has prepared the City of Hemet's Measure 'A' Local Streets and Roads Five -Year Capital Improvement Program for FY 2023-2024 through FY 2027-2028 (included in Attachment 2).

Shown below is the RCTC's estimated allocation to the City of Hemet for each of the next five years:

YEAR ESTIMATED AMOUNT
FY 2023 - 2024 $2,791,000
FY 2024 - 2025 $2,847,000

17.D

FY 2025 - 2026 $2,904,000
FY 2026 - 2027 $2,962,000
FY 2027 - 2028 $3,021,000

DISCUSSION:

The City Engineer has prepared a five -year Measure 'A' CIP proposed project list that includes the various categories of work that meets the objectives for street maintenance, rehabilitation and pedestrian improvements.

Measure 'A' funds can only be us ed for transportation-related purposed and may be used to provide required City matching funds for other federal and state transportation grants.

The projects included in the City's five -year Measure 'A' CIP satisfy the requirements of the RCTC Ordinance No. 02-001 and meet all criteria for Measure 'A' funding.

STRATEGIC PLAN INTEGRATION:

GOAL ONE: QUALITY OF LIFE:

To ensure that Hemet is safe, clean, attractive and comfortable for all who live, work, and visit.

Objective 1: Enhance the visual appearance of the community to make it attractive and reduce blight.

GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 1: Operate in a financially sustainable manner.

FISCAL IMPACT:

There is no General Fund impact related to this item.

ALTERNATIVE(S):

1. Do not adopt the resolution approving the Measure A five-year CIP

2. Provide staff with alternative direction

REVIEWED BY LEGAL:

☒ Staff report ☒ Resolution
☐ Ordinance ☐ Agreement

ATTACHMENT(S):

Attachment 1: Resolution Measure _A_ Annual 5-Year Update FY 23-24 Attachment 2: COH Measure_A_23-24_CIP_12023

17.D

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City of Hemet Resolution No. 2023-xxx

CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2023-xxx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEMET, CALIFORNIA, APPROVING THE CITY OF
HEMET’S FIVE-YEAR MEASURE ‘A’ LOCAL STREETS

AND ROADS CAPITAL IMPROVEMENT PLAN (CIP)
FOR FISCAL YEAR 2023-2024 THROUGH FISCAL
YEAR 2027-2028 FOR THE RIVERSIDE COUNTY

TRANSPORTATION COMMISSION (RCTC) MEASURE
‘A’ LOCAL FUNDS PROGRAM
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, the Riverside County Transportation Commission (RCTC) Ordinance No. 02-001 (Transportation Expenditure Plan and Retail Transaction and Use Tax Ordinance), as enacted pursuant to Division 25 of the Public Utilities Code, specifies that local cities and the county must annually submit a 5-year Measure 'A' CIP to receive Measure 'A' funds. The program is subject to amendment by the RCTC; and
WHEREAS, the City Engineer has prepared a five-year Measure ‘A’ CIP proposed project list and the City of Hemet will receive an estimated $2,791,000 in Measure ‘A’ funding in Fiscal Year 2023-2024; and
WHEREAS, the projects in the City’s five-year Measure ‘A’ CIP satisfy the requirements of the RCTC Ordinance No. 02-001 and meet all criteria for Measure ‘A’ funding; and

17.D

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City of Hemet Resolution No. 2023-xxx
WHEREAS, Measure ‘A’ funds can only be used for transportation-related purposed and may be used to provide required City matching funds for other federal and state transportation grants; and
WHEREAS, the funding from Measure ‘A’ will help the City facilitate new or on-going projects throughout the City this year and in the future.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:

SECTION 1.FINDINGS - The recitals set forth above are hereby adopted as findings in support of this Resolution.

SECTION 2.The City of Hemet will receive an estimated $2,791,000 in Measure ‘A’ funding in Fiscal Year 2023-2024.

SECTION 3.The attached five-year Measure ‘A’ CIP for fiscal year 2023-2024 through 2027-2028 will be funded in part or solely with Measure ‘A’ revenues.

PASSED, APPROVED AND ADOPTED this 23rd day of May, 2023. ____________________________
Joe Males, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk
State of California )
County of Riverside )
City of Hemet )

17.D

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City of Hemet Resolution No. 2023-xxx
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 23rd day of May, 2023, and was passed by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk

17.D

17.D

Item No. Project Name/Limits Project Type
Total
Project
Cost
Measure
A Funds
2024-01 2023-24 Citywide Crack Fill & Slurry Seal, Locations TBD Rehabilitation & Maintenance
$900,000 $900,000
2024-02 Traffic Striping Maintenance Striping Maint. $50,000 $50,000 2024-03 2023/24 CitywidePavement Rehabilitation, Locations TBD Rehabilitation $1,900,000 $1,900,000 2024-04 Hemet Valley Bikeway, Palm Ave - Johnston to Esplanade, Whitteri Ave - Palm to Gilbert, Johntson Ave - Palm to Gilbert, Gilbert St - Chambers to Whitter, Chambers St - Gilbert to State Bikeway
Improvement(s)
$3,243,417 $132,000
2024-05 2022/23 Citywide Pavement Rehabilitation, Locations TBD Rehabilitation $3,000,000 $2,975,000 2024-06 Menlo Ave FY 23/24 Pedestrian Improvements Pedestrian Improvement(s)
$814,000 $229,333
2024-07 2020/21 Citywide Pavement Rehabilitation, Locations TBD Rehabilitation & Maintenance
$370,000 $370,000
Total: $10,277,417 $6,556,333
FY 2023/24
Agency:

Prepared by:

Phone #:

Date:

Hemet
Noah Rau
(951) 765-2360
4/26/2023
FY 2021/22 Audited Measure A Balance: $6,427,557
FY 2022/23 Measure A Revenue $2,784,000
Less: FY 2022/23 Project Status Report Expenses: $5,401,885 Estimated Prior Year Measure A Balance: $3,809,672
Estimated FY 2023/24 Measure A Allocation: $2,791,000
Estimated Measure A Available for FY 2023/24 Projects: $6,600,672

17.D

Item No. Project Name/Limits Project Type Total Project Cost Measure A Funds 2025-01 2024/25 Citywide Crack Fill & Slurry Seal, Locations TBD Rehabilitation & Maintenance $1,000,000 $1,000,000 2025-02 Traffic Striping Maintenance Striping Maint. $50,000 $50,000 2025-03 2024/25 Citywide Pavement Rehabilitation, Locations TBD Rehabilitation $1,800,000 $1,800,000 Total: $2,850,000 $2,850,000
FY 2024/25
Agency:

Prepared by:

Phone #:

Date:

Hemet
Noah Rau
(951) 765-2360
4/26/2023
Estimated Prior Year Measure A Balance: $44,339
Estimated FY 2024/25 Measure A Allocation: $2,847,000
Estimated Measure A Available for FY 2024/25 Projects: $2,891,339

17.D

Item No. Project Name/Limits Project Type Total Project Cost Measure A Funds 2026-01 2025/26 Citywide Slurry Seal, Locations TBD Rehabilitation & Maintenance $750,000 $750,000 2026-02 Traffic Striping Maintenance Striping Maint. $50,000 $50,000 2026-03 2025/26 Citywide Pavement Rehabilitation, Locations TBD Pavement Rehab $2,000,000 $2,000,000 2026-04 Pavement Management Program Update Study $75,000 $75,000 Total: $2,875,000 $2,875,000
FY 2025/26
Agency:

Prepared by:

Phone #:

Date:

Hemet
Noah Rau
(951) 765-2360
4/26/2023
Estimated Prior Year Measure A Balance: $41,339
Estimated FY 2025/26 Measure A Allocation: $2,904,000
Estimated Measure A Available for FY 2025/26 Projects: $2,945,339

17.D

Item No. Project Name/Limits Project Type Total Project Cost Measure A Funds 2027-01 2026/27 Citywide Crack Fill & Slurry Seal, Locations TBD Street/Road Maintenance/Improvement $950,000 $950,000 2027-02 Traffic Striping Maintenance Striping Maint. $50,000 $50,000 2027-03 2026/27 Citywide Pavement Rehabilitation, Locations TBD Pavement Rehab $2,000,000 $2,000,000 Total: $3,000,000 $3,000,000
FY 2026/27
Agency:

Prepared by:

Phone #:

Date:

Hemet
Noah Rau
(951) 765-2360
4/26/2023
Estimated Prior Year Measure A Balance: $70,339
Estimated FY 2026/27 Measure A Allocation: $2,962,000
Estimated Measure A Available for FY 2026/27 Projects: $3,032,339

17.D

Item No. Project Name/Limits Project Type Total Project Cost Measure A Funds 2028-01 2027/28 Citywide Crack Fill & Slurry Seal, Locations TBD Street/Road Maintenance/Improvement $1,000,000 $1,000,000 2028-02 Traffic Striping Maintenance Striping Maintenance $50,000 $50,000 2028-03 2026/27 Citywide Pavement Rehabilitation, Locations TBD Rehabilitation & Maintenance $1,900,000 $1,900,000 Total: $2,950,000 $2,950,000
FY 2027/28
Agency:

Prepared by:

Phone #:

Date:

Hemet
Noah Rau
(951) 765-2360
4/26/2023
Estimated Prior Year Measure A Balance: $32,339
Estimated FY 2027/28 Measure A Allocation: $3,021,000
Estimated Measure A Available for FY 2027/28 Projects: $3,053,339

17.D

Item No. Project Name/Limits Project Type Total Cost
Anticipated Measure A
Funds Expended (Est thru
06/30/2023)
Estimated/Actual
Completion Status
2023-01 CHANGED Hemet Valley Bikeway, Palm Ave -
Johnston to Esplanade, Whitteri Ave - Palm to
Gilbert, Johntson Ave - Palm to Gilbert, Gilbert St -
Chambers to Whitter, Chambers St - Gilbert to State
Bikeway, Pavement
Rehab. Sidewalks
$2,263,000 $75,000 1/31/2024 Construction
Phase
2023-02 DELETED 2019/20 Citywide Pavement Rehabilitation Pavement Rehab $1,685,476 $1,685,476 7/1/2022 Completed 2023-03 CHANGED 2020/21 Citywide Pavement
Rehabilitation, Locations TBD
Pavement Rehab $646,696 $277,000 5/1/2024 Construction
Phase
2023-04 Pavement Management Program Update Study $89,462 $89,462 6/30/2023 Construction Phase
2023-05 Traffic Striping Maintenance Striping Maint. $50,000 $50,000 6/30/2023 Construction Phase
2023-06 CHANGED 2021/22 Citywide Slurry Seal, Locations TBD
Pavement Maint. $25,000 $1,500 6/23/2022 Completed
2023-07 CHANGED 2021/22 Citywide Pavement
Rehabilitation, Locations TBD
Pavement Rehab $3,912,000 $3,912,000 3/10/2023 Project Closeout Underway
2023-08 CHANGED 2022/23 Citywide Slurry Seal, Locations TBD
Pavement Maint. $971,923 $971,923 6/30/2023 Construction Phase
2023-09 CHANGED 2022/23 Citywide Pavement
Rehabilitation, Locations TBD
Pavement Rehab $3,000,000 $25,000 1/31/2024 PA&ED Phase Total: $5,401,885
PROJECT STATUS REPORT FY 2022/23
Agency:

Prepared by:

Phone #:

Date:

Hemet
Noah Rau
(951) 765-2360
4/26/2023

17.D

City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - May 23 2023
Department: Police Department
Submitted by: Mark Prestwich, City Manager
Eddie Pust, Police Chief;

☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing

TITLE:

A Resolution of the City Council of the City of Hemet, California, Authorizing the City Manager to Execute a Contract Amendment to the Agreement for Services between the City of Hemet and West Covina Service Group in the Amount of $94,178 to add a Jail Man agement System (Booking Module) and OnScene Smartphone Application to Existing Computer Aided Dispatch and Records Management System Services

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Authorizing the City Manager to Execute a Contract Amendment to the Agreement for Services between the City of Hemet and West Covina Service Group in the Amount of $94,178 to add a Jail Management System (Booking Modul e) and OnScene Smartphone Application to Existing Computer Aided Dispatch and Records Management System Services.

BACKGROUND:

The West Covina Service Group (WCSG) has provided Computer Aided Dispatch (CAD) and Records Management System (RMS) service to the Hemet Police Department since 2012.

In October 2019, the Police and Fire Departments switched to the Mark43 CAD and RMS platform offered through WCSG to introduce modern capabilities not available in the legacy system. This initial contract offered CAD services to both the Hemet Police and Fire Departments and RMS services to the Police Department for $170,200 per year.

Since executing the initial contract in 2019 for the Mark43 CAD and RMS platforms, new services have been developed within the Mark43 system that would bring added functionality and increase efficiency and effectiveness of Hemet Police Officers. These new services include a Jail Management System (JMS) and the OnScene smartphone application. Amending the current contract to add these services would increase the City's annual contract cost to $264,380 for the first year. Each subsequent year of the contract would then be billed at an annual rate of $235,380.

17.E

ANALYSIS:

The Hemet Police Department is currently operating without a stable Jail Management System (JMS).

In or around 1998, a former Hemet Police Officer built a JMS using Access. During the past 24 years, it is estimated that this system has been used to process over 60,000 arrestees into the Hemet Police Department's temporary holding facility. This system no longer functions properly, and due to the age of the program and storage limitations, maintenance has become problematic. Additionally, based on the system limitations of the Access program, staff is unable to interface this legacy system with any other software systems.

Without a functioning JMS, officers are completing mandatory paperwork related to arrests by hand.

Not only is this process ineffici ent for the Officer completing arrest reports, it also requires additional staff time from the department's Records Bureau to manually enter information into the current RMS.

Furthermore, Records Bureau staff is now forced to monitor arrests manually to ensure the necessary filing paperwork is transmitted to the Riverside County District Attorney's Office in a timely manner.

Failure to comply with these statutorily mandated timelines will result in an arrestee being released from custody. While departmen t staff has managed to meet all requirements thus far, the current process is not adequate to guarantee long-term compliance.

WCSG, through the Mark43 platform, has also introduced a new smartphone application called OnScence. This application provides first responders nearly all of the functionality of their in -car computers on their smartphones. Even when away from their vehicles, first responders can receive detailed call information, route themselves to calls, and perform other related tasks without dispatcher intervention. This not only allows the first responders to provide faster service to members of our community, but it also frees up dispatchers to answer incoming emergency and non -emergency lines faster and more quickly input and assign calls for service. The smartphone application also provides greater access to employee location by using the Global Positioning System (GPS) output of their department-issued phones. This feature increases situational awareness of first responders and supervisors while offering additional employee safety layers.

DISCUSSION:

The Mark43 Jail Management System was conceptual and not available when the City transferred to the new CAD and RMS system in 2019. Since October of 2019, the Hemet Police Department ha s partnered with program engineers and designers at Mark43 and played a role in developing this new system. In addition to providing customer input throughout the development process, staff has seen demonstrations of the final JMS product. Staff is confi dent that this system will exceed all of the requirements of operating the Police Department's temporary holding facility. The Mark43 JMS seamlessly integrates with the City's current RMS. It provides a bi-directional, single-input solution that will save staff time throughout the entire department. Employees will no longer be required to enter the same data into multiple systems. They will be able to start a report or enter information anywhere across the platform (CAD, RMS, or JMS) and have it available everywhere else for anyone with proper access to utilize. Jail bookings can be started in the field by one officer on their smartphone and be completed by another employee at the station after transporting the arrestee. This process fits the City's current workflow and business practices as well.

Beyond the efficiencies this JMS brings, it will help to reduce City liability by modernizing how arrestees are monitored while housed at the Hemet Police Department and better account for arrestee property.

Currently, jail checks that the Hemet Police Department is legally required to conduct are registered using an antiquated system that provides limited information for future audits. The Mark43 JMS

17.E

provides a more robust arrestee monitoring system that i s person specific. With this system, arrestee property will be managed electronically, including digital signatures. This will help move the booking process paperless and prevent the possibility of losing or misplacing paperwork; therefore, reducing allegations that property was lost.

In addition to the JMS, the OnScene smartphone application offers new opportunities to improve the service level provided to the community. Like the JMS, OnScene was not available when the Hemet Police Department original ly switched to the Mark43 platform. The Hemet Police Department has played an integral role in developing this smartphone application and worked to ensure it will have real benefits to public safety users. By deploying this application, first responders will perform many functions without involving a dispatcher or utilizing a police/fire radio. The OnScene application allows users to receive updated call information while away from their vehicle, monitor the activities and needs of other users, quickly contact people involved in the call with the push of a single button, and view data necessary to complete reports without their in-vehicle computers.

From a safety and situational awareness perspective, the OnScene smartphone application uses cell phone GPS signals to provide accurate location information of the actual user. Currently, the public safety user location is based on their vehicle. Once the user leaves their vehicle, they must voice their actual location over the radio. This creates issues in areas that have poor radio reception and during rapidly unfolding emergencies. All OnScene users can see the location of both the user and their vehicle. This increases user safety by having good information to get them assistance when needed and it also allows supervisors to better manage critical incidents by monitoring the locations of all users to ensure the appropriate resources are in the right locations.

All police employees that participate in field operations are currently issued a department cell phone which will be used to access both the JMS and OnScene system.

PREVIOUS COUNCIL ACTION:

In October of 2019, the Hemet City Council previously approved a contract with the West Covina Service Group to provide Computer Aided Dispatch and Records Management System services for City public safety organizations in the amount of $170,200 per year. This cost is split between Police and Fire, where the Police Department covers 70% of the total cost and the Fire Department contributes 30%.

STRATEGIC PLAN INTEGRATION:

GOAL ONE: QUALITY OF LIFE:

To ensure that Hemet is safe, clean, attractive and comfortable for all who live, work, and visit.

Objective 3: Increase Public Safety visibility and response.

GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 1: Operate in a financially sustainable manner.

Objective 2: Evaluate existing practices to ensure continuity with industry best practices.

Objective 3: Provide Council with policies that are consistent while lessening liabilities.

Objective 4: Increase employee retention by training and creating a positive workplace.

17.E

FISCAL IMPACT:

Funding Source: General Fund - Software Maintenance (110-3013-2265)

No General Fund appropriation is recommended for this action. Funding for this purchase is available in the FY2022-23 Council Adopted Budget and a budget transfer in the amount of $94,178 within the General Fund is recommended from 110-3008-1100 Salaries to 110-3013-2265 Software Maintenance.

ALTERNATIVE(S):

Should the Hemet City Council decide to deny this contract amendment, the Police Department will be left with two alternatives. The first would be to continue with current manual workflow when processing arrestees into the Police Departm ent's temporary holding facility and not offer the smartphone application to first responders.

The second alternative is to seek out other independent Jail Management Systems. These systems would not fully integrate with the City's existing CAD or RMS and would require additional maintenance.

There is no second alternative for a smartphone application.

ATTACHMENT(S):

Attachment 1: 2023.03.17 Hemet Amendment No. 2 to Member Agency Admission Agreement (Signed by Mark43) (002)
Attachment 2: Quote207 Hemet 04-2023 (002)
Attachment 3: Resolution WCSG

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1 AMENDMENT NO. 2 TO MEMBER AGENCY ADMISSION AGREEMENT This Amendment No. 2 to the Member Agency Admission Agreement (this “Amendment”), is dated as of March 17, 2023, and is between Mark43, Inc. (“Mark43”), the City of West Covina (“West Covina”), and the City of Hemet (the “Member Agency,” and collectively, the “Parties,” and each, a “Party”). A. WHEREAS, the Parties have entered into that certain Member Agency Admission Agreement, dated as of October 19, 2019, as amended by that certain Amendment No. 1 dated as of June 2, 2022 (together, the “Existing Agreement”); and B. WHEREAS, the Parties hereto desire to amend the Existing Agreement to update Exhibit A and add a new Exhibit B-1, on the terms and subject to the conditions set forth herein. NOW, THEREFORE, in consideration of the foregoing and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: 1. Definitions. Capitalized terms used and not defined in this Amendment have the respective meanings assigned to them in the Existing Agreement. 2. Amendments to the Existing Agreement. As of the Amendment Effective Date (defined below), the Existing Agreement is hereby amended or modified as follows: a. Exhibit A of the Existing Agreement is hereby amended by deleting it in its entirety and replacing it with the Exhibit A attached hereto. b. Exhibit B-1 attached hereto shall be added to the Existing Agreement as Exhibit B-1 thereto, setting forth a statement of work related to the additional Professional Services being added hereunder. 3. Date of Effectiveness; Limited Effect. This Amendment is effective as of the date first written above (the “Amendment Effective Date”). Except as expressly provided in this Amendment, all of the terms and provisions of the Existing Agreement are and will remain in full force and effect and are hereby ratified and confirmed by the Parties. Without limiting the generality of the foregoing, the amendments contained herein will not be construed as an amendment to or waiver of any other provision of the Existing Agreement or as a waiver of or consent to any further or future action on the part of either Party that would require the waiver or consent of the other Party. On and after the Amendment Effective Date, each reference in the Existing Agreement to “this Agreement,” “the Agreement,” “hereunder,” “hereof,” “herein,” or words of like import, and each reference to the Existing Agreement in any other agreements, documents, or instruments executed and delivered pursuant to, or in connection with, the Existing Agreement, will mean and be a reference to the Existing Agreement as amended by this Amendment. 4. Representations and Warranties. Each Party hereby represents and warrants to the other Party that: a. It has the full right, power, and authority to enter into this Amendment and to perform its obligations hereunder and under the Existing Agreement as amended by this Amendment. b. The execution of this Amendment by the individual whose signature is set forth at the end of this Amendment on behalf of such Party, and the delivery of this Amendment by such Party, have been duly authorized by all necessary action on the part of such Party. c. This Amendment has been executed and delivered by such Party and (assuming due authorization, execution, and delivery by the other Party hereto) constitutes the legal, valid, and binding obligation of such Party, enforceable against such Party in accordance with its terms. 5. Miscellaneous. a. This Amendment and all related documents including all exhibits attached hereto, and all matters arising out of or relating to this Amendment, whether sounding in contract, tort, or statute are governed by, and construed in accordance with, the laws of the State of California, without giving effect to the conflict of laws provisions thereof to the extent such principles or rules would require or

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2 permit the application of the laws of any jurisdiction other than those of the State of California. b. This Amendment shall inure to the benefit of and be binding upon each of the Parties and each of their respective successors and assigns. c. The headings in this Amendment are for reference only and do not affect the interpretation of this Amendment. d. This Amendment may be executed in counterparts, each of which is deemed an original, but all of which constitute one and the same agreement. Delivery of an executed counterpart of this Amendment electronically or by facsimile shall be effective as delivery of an original executed counterpart of this Amendment. e. The Existing Agreement as modified by this Amendment constitutes the sole and entire agreement between the Parties with respect to the subject matter contained herein, and supersedes all prior and contemporaneous understandings, agreements, representations and warranties, both written and oral, with respect to such subject matter. f. Each Party shall pay its own costs and expenses in connection with this Amendment (including the fees and expenses of its advisors, accountants, and legal counsel).

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4 EXHIBIT A ADDITIONAL SERVICES Professional Services – Contracted 1. Interface – Custom Level 1: Vesta ANI / ALI 2. Interface – Custom Level 1: ImageTrend ePCR 3. Integration – Self Build: CopLogic 4. Integration – Self Build: Crossroads 5. Integration – Self Build: LexisNexis Accurint 6. Integration – Self Build: Riverside County Sheriff Data Warehouse 7. Integration – Self Build: Axon Auto-Tagging 8. Integration – Self Build: Tablet Command Professional Services – Amendment No. 2 Addition* 1. Booking Implementation 2. Booking Training SaaS Services – Amendment No. 2 Addition* 1. On-Scene Mobile Application 2. RMS Booking Module *Fees to be charged to the Member Agency for these additional Professional Services and SaaS Services shall be determined by West Covina; fees owed to Mark43 for these additional Services shall be as set forth in the relevant quote issued by Mark43 to West Covina.

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5 EXHIBIT B-1 STATEMENT OF WORK See attached.

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DescriptionofServicesHemet PD-Booking
ThisDescriptionofServicesdocumentoutlinestheProfessionalServicestobeprovidedtotheCityofHemet(MemberAgency)toassistwiththesetup,enablementandtrainingoftheMark43Bookingmodule.

TheProfessionalServiceshereinarelimitedtotheScopeofServicesasdescribedbelowandspecificallyexcludesanytasksnotexpresslylistedherein.

ScopeofServices
ApplicationSetup/Enablement
Thereviewandconfigurationofselectfields,attributes,rulesand/orsettingsoftheBookingmoduleintheRMS.

Theactivitiesbelowareintendedtotakeplaceoverthecourseofupto6workingdays.

RMSBookingModuleSetup
● FormConfigurationforthefollowingformtypes:● Booking● Release● PersonalInfo● MedicalQuestionnaire● IdentifiersConfiguration● SpecificationoftheMNIRMSidentifiersthatneedtoshowupintheBookingmodule(i.e.SID,NCICNumber)● SpecificationofBookingnumberformatandgeneration● HistoricalBookingmigrations● SpecificationofrequiredPDFexports● SetupofBookingspecificrolesandabilitiesinRMSadmin● Setuplocalizationofterms ● ConfigurationofBooking-specificattributes.SomeofthesesharevaluesfromexistingRMSattributes● Affiliation● Age● Agency● BodyPart● BondPostedBy● BondStatus● BondType● Build● CautionLabel● CautionPriority● ChargeStatus● ChargeType● Citizenship● Currency● DetentionEvent● EducationLevel● Ethnicity● EyeColor

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● FacialHairType● Gender● HairColor● HairLength● IdentifyingMarkType● IssuingCourt● Language● Magistrate● MaintenanceItems● MaritalStatus● Mood● MugshotView● PropertyCategory● Race● Religion● SecurityClassification● Sex● SkinTone● State● Yes/No/Unknown ResponsibilitiesMemberAgencyResponsibilities Mark43Responsibilities ● AttendconfigurationsessionstosetuptheapplicationwiththerelevantdecisionmakersandSMEs● Ifnecessary, explaincurrentoperationalpracticesandprocedures● Makefinalconfigurationselectionsforfieldnames,attributes,rulesandadminsettingsdescribedabove● Completeanyrequiredtemplatestosupporttheapplicationsetup ● Hostconfigurationsessionstosetuptheapplication● Reviewandexplainhowfields,attributes,rulesandadminsettingsdescribedabovecanbeconfigured● ProvidebestpracticestotheMemberAgencyforapplicationsetupbasedonoperationalpractices● AssistMemberAgencywithinitialconfigurationoffields,attributes,rulesandadminsettingsdescribedabove● Provideanyrequiredtemplatestosupporttheapplicationsetup Training
Mark43willdeliverupto2daysoftrainingfortheBookingmodule.

MeetingCadenceandProjectDelivery
● ProjectKickoff Meeting(Virtual)
-2-Page 11 of 18

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○ ½daymeeting● ApplicationSetup/Enablement○ Upto4days● Training○ Upto2days● Other○ DefaultMeetingType:Virtual○ On-SiteVisit:Upto1○ Agenciesshouldreserveblocksoftimeasopposedtorecurringmeetingcadence -3-Page 12 of 18

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Quote
Date
4/11/2023
Quote #
207
Name / Address
Hemet Police Department
450 E. Latham
Hemet, CA 92543
West Covina Service Group
1444 W. Garvey Ave, West Covina, CA
91790
Rep
AH
Project
Please remit to:City of West Covina Finance Dept.
1444 W. Garvey Ave
West Covina, CA 91790
Total
Description Qty Total
CAD 1 Dispatcher 64,944.00
CAD 0 Fire CAD WCSG pricing 14,699.00
Records Management RMS 1 Core 64,944.00
Data Lake WCSG pricing 10,000.00
WCSG New Message Switch Administrative 6,930.00
WCSG New Message Switch Inquiry 3,049.00
Analytics ANA 1 - Analytics BI Suite Viewer \ 1,200.00
Mark43:ImageTrend PCR 1,109.00
Mark43 Image Trend FRMS (Rescue Net) 1,109.00
Mark43 AMR Interface 1,109.00
FAMS (PMAM) Alarm Billing 1,109.00
Mark43 MOB 1 On-Scene App 28,968.00
Mark43 RMS 11 Booking Module 36,210.00
Mark43 Booking Implementation 24,000.00
Mark43 Booking Training (onsite, 2 days) 5,000.00
$264,380.00

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CITY COUNCIL RESOLUTION NO. 2023-XXX

CITY OF HEMET
Hemet, California
RESOLUTION NO. 2023-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEMET, CALIFORNIA, AUTHORIZING THE CITY

MANAGER TO EXECUTE A CONTRACT AMENDMENT

TO THE AGREEMENT FOR SERVICES BETWEEN THE

CITY OF HEMET AND WEST COVINA SERVICE GROUP
IN THE AMOUNT OF $94,178 TO ADD A JAIL

MANAGEMENT SYSTEM (BOOKING MODULE) AND

ONSCENE SMARTPHONE APPLICATION TO EXISTING

COMPUTER AIDED DISPATCH AND RECORDS
MANAGEMENT SYSTEM SERVICES.

The City Council of the City of Hemet, Californi a (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, the City of Hemet and West Covina Service Group entered into an agreement for Computer Aided Dispatch and Records Management System in 2012, and
WHEREAS, in October of 2019 , the Po lice and Fire Departments switched to the Mark43 Computer Aided Dispatch and Records Management System platform offered through West Covina Service Group, and
WHEREAS, West Covina Service Group has designed and deployed a new Jail Management System (Booking Module) and OnScene smartphone application to add functionality and increase efficiency within the Mark43 Computer Aided Dispatch and Records Management System, and

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CITY COUNCIL RESOLUTION NO. 2023-XXX
WHEREAS, to provide increased efficiency and effectiveness department - wide, the Hemet Police Department wishes to implement the new Jail Management System (Booking Module) and OnScene smartphone application, and WHEREAS, the City of Hemet and West Covina Service Group desire to amend the Agreement to increase the contract amount from $ 170,200 to $264,380 for the first year and to $235,380 each subsequent year.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET DOES HEREBY FIND AND RESOLVE:

SECTION 1. Incorporation of Recitals . The City Council of the City of Hemet finds and determines that the above referenced recitals are true and correct and the material to this Resolution.

SECTION 2. City Council Actions.
a. The City Council approves the Amendment to the
Agreement with West Covina Service Group, attached
hereto, and
b. The City Manager is authorized and directed to execute the Amendment along with any necessary documents to
effectuate the purposes of this Resolution so long as such documents are approved as to form by the City Attorney. c. The City Manager, or his designee, is authorized and directed to utilize the funds already budgeted in the
General Fund for the purposes of this Resolution.

PASSED, APPROVED AND ADOPTED this ___ day of ____________, 2023.

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CITY COUNCIL RESOLUTION NO. 2023-XXX

____________________________
Joe Males, Mayor

ATTEST:

__________________________
John Maier, City Clerk

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CITY COUNCIL RESOLUTION NO. 2023-XXX
State of California )
County of Riverside )
City of Hemet )

I, John Maier , City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on th e _____ day of _____________, 2023, and was passed by the following vote:

AYES: Council Members:

NOES: Council Member:

ABSTAIN: Council Member:

ABSENT: Council Member:

_________________________________
John Maier, City Clerk

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EXHIBIT A
Attachments

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City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - May 23 2023
Department: City Attorney
Submitted by: Mark Prestwich, City Manager
Steven Graham, City Attorney;

☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing

TITLE:

Resolution of the City Council of the City of Hemet, California, Approving a Lease Agreement between the City of Hemet and P2K Real Estate, Inc. for a Substation Office Space for Hemet Police Department Located at 3750 W. Florida Avenue

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Approving a Lease Agreement between the City of Hemet and P2K Real Estate, Inc. for a Substation Office Space for Hemet Pol ice Department Located at 3750 W. Florida Avenue

BACKGROUND:

The Hemet Police Department has identified a need for a Substation on the west end of the City near the major commercial area at Florida and Sanderson. After conducting a comprehensive search of potential sites, the property at 3570 W. Florida Ave, owned by P2K Real Estate, Inc., was found to be the most suitable based on location, size, and cost.

DISCUSSION:

The proposed lease agreement is for a term of three (3) years, commencing upon execution, for 1,300 square feet of office space. The rental amount is $1,274 per month. The lease agreement also includes an option for the City to extend the lease for an additional three -year term with a 4% increase in rent, providing potential for longer-term stability at this location.

Under the terms of the agreement, the City will be responsible for payment of utilities and its proportional share of common area maintenance, which is standard in commercial lease agreements.

STRATEGIC PLAN INTEGRATION:

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GOAL ONE: QUALITY OF LIFE:

To ensure that Hemet is safe, clean, attractive and comfortable for all who live, work, and visit.

Objective 3: Increase Public Safety visibility and response.

GOAL THREE: COMMUNITY ENGAGEMENT
To connect and participate in a constant dialogue between members of the community, City staff, and elected officials to promote togetherness and positivity.

Objective 1: Deliver messaging to the Community that connects, is consistent, and relevant.

Objective 2: Increase transparency for the public.

Objective 3: Increase the community's pride within the City.

GOAL FOUR: PARTNERSHIP & COLLABORATION
To pursue partnerships that will increase the opportunities available to the community, including our businesses, unemployed, and youth populations.

Objective 1: Develop concepts and programs to increase opportunities for youth recreation.

Objective 2: Develop concepts and programs to enhance the quality of life services.

Objective 3: Develop programs to offer support to the community's businesses

GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 1: Operate in a financially sustainable manner.

Objective 2: Evaluate existing practices to ensure continuity with industry best practices.

Objective 3: Provide Council with policies that are consistent while lessening liabilities.

Objective 4: Increase employee retention by training and creating a positive workplace.

Objective 5: Streamline fire prevention coordination efforts.

FISCAL IMPACT:

The lease agreement will result in a monthly expenditure of $1,274 for a total of $45,864 over the initial three-year term for rent. The City has also anticipated $865 in utilities costs per month and no cost for common area maintenance. Funding for this l ease agreement will be allocated from the Police Department's annual operating budget in the Contracts & Leases line item (Account No. 110 -3000- 2400) beginning on July 1, 2023.

ATTACHMENT(S):

Attachment 1: Resolution - Lease
PD Lease Agreement

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City of Hemet Resolution No. 2023-XXX

CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2023- XXXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEMET, CALIFORNIA, APPROVING A LEASE

AGREEMENT BETWEEN THE CITY OF HEMET AND
P2K REAL ESTATE, INC. FOR OFFICE SPACE FOR
HEMET POLICE DEPARTMENT LOCATED AT 3750 W.

FLORIDA AVE.

THE CITY COUNCIL OF THE CITY OF HEMET DOES HEREBY FIND AND RESOLVE AS FOLLOWS:

SECTION 1. City Council Actions.

The City Manager, or his designee, is authorized and directed to execute a lease agreement for 1,300 square feet of office space at 3750 W. Florida Ave. in an amount not to exceed $1,274 per month for an initial term of three years along with all other documents necessary to effectuate the intent of this Resolution, so long as the lease and other documents are in a form approved by the City Attorney. The City Manager is further authorized to approve an extension of the term of the lease for subsequent terms, so long as the increase in rent does not exceed any increase in the Consumer Price Index (CPI).
____________________________
Joe Males, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk

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LEASE AGREEMENT OF BUSINESS PROPERTY
This Lease Agreement “Lease” is made and entered into this 1st day of July 2023, by and between P2K Real Estate, L.L.C, a California limited liability company, hereinafter referred to as "Lessor" and the City of Hemet Police Department, a California municipal entity, hereinafter referred to as "Lessee".

RECITALS
A. W
HEREAS, Lessor owns certain commercial property, and related improvements thereto, located at 3570 W. Florida Ave., Hemet, CA, 92545 consisting of approximately thirteen hundred (1,300) square feet and portion of said property and related improvements thereto, hereinafter referred to as the “Premises.”
B.

WHEREAS, Lessee desires to use the Premises for office space.

N
OW, THEREFORE, the parties hereto mutually agree as follows:

1. LESSEE:

Hemet Police Department

2. LEASED PREMISES:
3750 W. Florida Ave., Hemet, CA 92545

3. SQUARE FOOTAGE:

Approximately thirteen (1,300) square feet; office space calculated at ninety-eight cents ($.98) per square foot.

4. USE:

Office Space

5. TERM:

The term of this Lease sh all be effective July 1, 2023 (“Effective Date") an d terminate in three years.

Lessee shall have the option to renew this Lease for an additional three (3) year term at an increase in the rent of four percent (4%) upon commencement and an annual two percent (2%) thereafter, provided written notice is given by Lessee to Lessor at least three (3) months prior to the expiration of the initial term.

In the event that Lessor does not receive Lessee’s notice as stated above, Lessee shall not lose its option to renew unless and until the Lessee ha s had at least ten (10) days after receipt of written notice from Lessor in which to exercise its option to renew. For the purpose of option renewal only, notification via “Email” will be deemed sufficient, Lessor: _______ Lessee: __________

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pr
ovided a copy of such notice is also simultaneously sent via regular U.S.P.S mail.

6. RENT:

T he rent shall be one thousand, two hundred seventy -four dollars ($1,274) per month. Rent shall be increased annually by two percent (2%) during the initial lease term and option period(s) if any.

Subject to Lessee' s payment of rent, Lessee shall have exclusive quiet possession and quiet enjoyment of the Leased Premises during the term and any option term thereafter simultaneously sent via regular U.S.P.S mail.

7. UTILITIES:

L essee shall pay for al l utilities, including the electricity, gas, water and used or attributable to the Lessee and the Leased Premises each month.

8. COMMON AREA:

T enant shall pay Tenants share of Common Area Maintenance, Water, Landscape, Trash,& parking lot Maintenance

9. PARKING:

Lessee shall have full access and use of the parking lot located on the premises.

10. COMMENCEMENT:

Lessee shall take possession of the Leased Premises and the term of this Lease and monthly rent payments to commence on July 1, 2023.

11. LESSEE IMPROVEMENT:
“As is.”

12. LESSEE’S WORK:

S ubject to Lessor approval of Lessee' s plans and specifications, which approval shall not be unreasonably withheld, conditioned, or delayed. Lessee shall be permitted to improve the Leased Premises for use as specified above in section entitled "Use." Les sor shall not be entitled to any construction management or other fees associated with Lessee's work.

13. LESSOR’S WORK:

L essee accepts the premises "As -Is." No implied, or express warranties except construction of ‘indoor wall’ and independent bathroom if and when necessary.

14. CONTINGENCY:

No Contingency.

L
essor: _______ Lessee: _______

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15. GOVERNMENTAL AND CITY APPROVAL REQUIREMENTS:

I t is the responsibilities of the Lessee to obtain any and all necessary licenses and permits to conduct business as required by law.

16. RIGHT TO TERMINATE:

T his Lease may be terminated for any reason by Lessee, at any time, upon ninety (90) days’ notice in writing. No termination hereunder shall release the Lessee from any liability or obligation, which may have attached or accrued prior to, or which may accrue as of the time of termination of this Lease.

17. ADVANCE RENT PAYMENT:

U pon mutual execution of this Lease, Lessee shall pay to Lessor the first month and last month rent.

18. SECURITY DEPOSIT:

Security deposit waived.

19. SIGNAGE:

L essee shall be permitted the maximum exterior building signage permissible by law, above Lessee's storefront. Additionally, Lessee shall be granted prominent position (s) on the monument or pole sign (if any) at no additional cost, if and as pe rmitted by applicable regulations and laws. Lessee shall be solely responsible for installation, permit requirements (if applicable) and maintenance costs for all signage.

20. WORKING ORDER:

L essor warrants that Bathroom electrical, and plumbing are in proper working order upon Lessee's occupancy of the Leases Premises. Lessee is responsible for all repairs, maintenance, and upkeep of entire premises excluding the roof and structural components.

Lessor is responsible for maintenance of roof for the duration of the Lease, including all option periods.

21. ASSIGNMENT:

P rovided Lessee is not in default of this Lease, the Lessee shall have the right to assign this Lease, in whole or in part, to a qualified entity, with acceptable use and with prior written approval by Lessor and which approval shall not be unreasonably withheld.

22. NO RADIUS RELOCATION OR CONTINUOUS OPERATION CLAUSES:

L essor shall not impose on Lessee any radius restriction, relocation or continuous operation clauses in the Lease.

23. CO-TENANCY REQUIREMENTS:

Not applicable.

L
essor: _____ Lessee: _____

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24. BROKERAGE AND COMMISSION:

Not applicable.

25. ALTERATIONS BY LESSEE:

Lessee shall be permitted to make any interior improvements necessary to conduct Lessee's business. However, Lessee shall not make any improvements or changes (interior or exterior) that will materially alter the p remises or structure (including columns and beams) of the premises, without written consent of Lessor.

26. LIENS:

Lessee shall keep the premises and the property free and clear of all mechanics liens arising from work performed, materials furnished, and construction done by or for the Lessee.

27. INSURANCE:

Lessee will provide public liability insurance covering the area leased by Lessee w
ith limits of liability for pers onal injury of not less than $100,000.00 for each person, $300,000.00 for each occurrence, and for property damage of $1,000,000.00 for each accident, and Lessee will deliver to Lessor a memorandum certificate of such insurance policy from its insurance carrier evidencing such coverage and naming P2K6 Real Estate, LLC, as an additional loss payee (s) on any liability and property insurance in force. Said policy shall contain an endorsement of the effect that said policy will not be cancelled by the insurer without first giving the Lessor, ten (10) days advance notice in writing of such cancellation thereof, and Lessee agrees to pay premium and payment thereof shall be in addition to the rent . Lessor acknowledges that L essee maintains liability coverage via participation in a municipal self-insurance pool. Lessor agrees to accept evidence of such coverage in lieu of evidence of commercial general liability insurance.

28. INDEMNIFICATION:

Lessee shall indemnify Lessor and hold Lessor harmless against any direct da mage suffered or liability incurred on account of bodily injury to any person on or about the Leased Premises during the term of the lease occasioned by any act, omission or breach of covenant herein by Lessee, its agents or its employees and shall includ e the expense of reasonable attorney fees by Lessor.

Les
sor shall indemnify Lessee and hold Lessee harmless against any direct damage suffered or liability incurred on account of bodily injury to any person on or about the Leased Premises during the term of the lease occasioned by any act or omission or breach of covenant herein by Lessor, its agents or its employees and shall include the expense of reasonable attorney fees by Lessee.

Le
ssor: _____ Lessee: _____

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29. FIRE OR CASUALTY DAMAGE:

If the Leased Premises are damaged by fire or other casualty, and the damage is not of an extent as to interfere substantially with its use by Lessee, there shall be no abatement of rent.

I
f the Leased Premises are damaged by fire or other casualty to such extent so as to interfere substantially with its use by Lessee, the rent payable hereunder for the period commencing on the date on which Lessee gives the Lessor written notice of such substantially interfering damage and ending on the date on which restoration is complete shall be abated in the proportion which the unusable floor space bears to the floor space usable by Lessee prior to, Unless Lessor shall commence to repair any damage by fire or other casualty to the roof or structural components within thirt y (30) days after receipt of written notice from Lessee of such damage, and shall complete such repair and restoration within one-hundred twenty (120) days after receipt of such notice, Lessor may cancel the lease by giving Lessee ten (10) days written notice of its intention to do so.

In the event of the total destruction of the Leased Premises by fire or other casualty, then this lease shall immediately terminate, and Lessor shall refund to Lessee any advance rent paid for the period of time extending from and after the date of destruction of the Leased Premises.

30. HOLDING OVER:

I f Lessee should remain in possession of the Leased Premises after the expiration of the lease term, or any option term, if any, it shall be deemed to be occupying the Leased Premises as a tenant from month -to-month subject to all the conditions, provisions and obligations of this lease.

31. DEFAULT:

This lease shall be in default if one or more of the following events shall occur:
a. If lessee shall default in the payment of rent or any sum due by Lessee to Lessor, and shall fail to rectify such default within ten (10) days after being served with written notice thereof;
b. If an attachment or execution shall be levied upon Lessee' s property or interest under this lease, shall not be satisfied or released in thirty (30) days thereafter.
c. If a petition in bankruptcy shall be filed against Lessee, or a receiver or trustee for the property of Lessee shall be appointed by any court, and such petition shall not be withdrawn, dismissed or discharged within sixty (60) days from the filing thereof.

L
essor: _____ Lessee: _____

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d. I f default shall be made in the performance or observance of any agreement, provision or condition to be kept or performed by Lessee under this lease and such default shall continue for thirty (30) days after written notice thereof given to Lessee by Lessor; then, the Lessor may at its option enter the Leased Premises and again have, repossess and enjoy said Leased Premises as if this lease had not been made, and thereupon this lease and everything herein contained on the part of the Lessor to be performed shall terminate and be utterly void without prejudice as to the right of the Lessee. Lessor may re- let said Leased Premises for the remainder of said term and may recover from Lessee any deficiency between the amount obtained and the amount herein before reserved, as well as any expenses to be incurred in the relating and restoration for the relating. The various rights and remedies given to Lessor by this le ase, or allowed by law, shall be construed as a waiver of any default or acquiescence herein. No Waver by Lessor of any breach of any provision of this lease shall be deemed to be a waiver of any other provision hereof, nor of any continuing or subsequent breach of the same provision. If the Lessor prevails in any suit under the lease, there shal1 be allowed to the Lessor reasonable attorney's fees to be fixed by the court.

32. L
ATE CHARGES:

If Lessee fails to pay when due any rent or ether amounts or charges which Lessee is
obligated to pay under the terms of this Leaser within ten (10) days from the date it is due, Lessee shall pay Lessor a late charge equal to ten percent (10%) of such installment.

Lessor and Lessee agree that this late charge represents a reasonable estimate of such costs and expense and is fair compensation to Lessor for the loss neither suffered from such nonpayment by Lessee nor prevent Lessor from exercising any other rights or remedies available to Lessor under this lease.

33. DAYS:

U nless otherwise specifically indicated to the contrary, the word "days" as used in this Lease shall mean and refer to calendar days.

34. CONDEMNATION:

If the Leased Premises or any portion thereof are taken under the power of eminent domain or sold under a threat of the exercise of such power, this Lease shall terminate as to the part taken as of the date condemning authority takes title or possession, whichever occurs first. If more than twenty percent (20%) of Leased Premises is taken by condemnation, Lessee may, at Lessee's option, terminate this lease entirely.

L
essor: _____ Lessee: _____

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35. ARBITRATION:

A ll claims and disputes arising under or relating to this Agreement are to be settled by binding arbitration in the S tate of California or another location mutually agreeable to the parties. An award of arbitration may be confirmed in a court of competent jurisdiction.

36. INSPECTION:

T he Leased Premises have not undergone an inspection by a Certified Access Specialist (CASP).

37. LAW AND VENUE:

Th is lease shall be governed by the laws of the State of California and venue shall be in state or federal courts located in the County of Riverside, California. The parties hereby waive any objection and consent to the jurisdiction of such courts.

38. NO TICES:

S ervice of any notices, bills, invoices, or other documents required or permitted under this Lease shall be sufficient if sent by one party to the other by regular U.S.P.S mail, postage prepaid, and addressed as follows:

L
essee: Lessor:

City of Hemet P2k Real Estate, L.L.C
Attention: Glen Brock Attention: Koka Lakshman
Address: 450 E. Latham Address: 422 N. San Jacinto
Hemet CA 92543 San Jacinto CA 92543
[SIGNATURE PAGE FOLLOWS]

17.F

IN WITNESS WHEREOF, the parties hereto have caused this Lease to be duly executed on the date and year first written above.

CITY OF HEMET , (“Lessee”) P2K6 Real Estate, LLC. , (“Lessor”) a California municipal corporation a California limited liability company

By: _____________________ By: _________________________ City Manager Koka Lakshman, CEO

ATTEST

By: __________________________
City Clerk

APPROVED AS TO FORM

By: __________________________
City Attorney

17.F

City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - May 23 2023
Department: Public Works
Submitted by: Mark Prestwich, City Manager
Travis Holyoak, Water/Waste Water Superintendent;

☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing

TITLE:

A Resolution of the City Council of the City of Hemet, California, Accepting Grant Funding in the Amount of $100,000.00 from the the WaterSMART Small -Scale Water Efficiency Projects Grant Administered through the Department of Interior, Bureau of Reclamation and Authorizing the City Manager to Execute All Documents and Authorizing the Finance Director to Increase Estimated Revenues by $100,000.00 in Water Fund 571, Establish a Grant Account and Record Supplemental Appropriations of $100,000.00 in Water Fund 571, and Transfer $100,000.00 of Matching Funds from Water Operations to the Grant Account.

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Accepting Grant Funding in the Amount of $100,000.00 from the the WaterSMART Small -Scale Water Efficiency Projects Grant Administered through the Department of Interior, Bureau of Reclamation and Authorizing the City Manager to Execute All Documents and Authorizing t he Finance Director to Increase Estimated Revenues by $100,000.00 in Water Fund 571, Establish a Grant Account and Record Supplemental Appropriations of $100,000.00 in Water Fund 571, and Transfer $100,000.00 of Matching Funds from Water Operations to the Grant Account.

BACKGROUND:

On April 27, 2022, City staff submitted a grant application for the Department of Interior, Bureau of Reclamation, WaterSMART Small-Scale Water Efficiency Projects Grant in the amount of $100,000.00 for the proposed rebates to residential and commercial water users with existing irrigation systems to upgrade to a Weather Based Irrigation Controller (WBIC).

ANALYSIS:

Weather-based irrigation controllers (WBICs) are one option for homeowners and businesses to achieve water-efficient irrigation scheduling. By using local weather data and landscape conditions to tailor watering schedules, weather-based irrigation controllers determine when and how much to water.

17.G

The City anticipates providing rebates to 500 residential properties and 20 commercial properties.

Residential rebates will be available for up to $200 per property, while commercial rebates will be available for up to $4,000 per property. The City will encourage and inform residents to consider purchasing EPA-identified WaterSense verified WBIC.

DISCUSSION:

The City of Hemet desires to improve water monitoring and management of its entire service area. The project involves establishing a landscape irrigation controller rebate program. The City recognizes the need for water conservation practices through the recently passed 2022 Water Conservation Ordinance and 2022 Urban Water Management Plan.

Approximately 30 percent of all potable water consumption is used to irrigate ornamental landscapes, and 50 percent or more of that water is wasted due to inefficient application methods, making this project a priority conservation strategy for the city. This program is identified in the City's recently updated water conservation plan (2022) and City code. The City anticipates an annual water savings of 12.58 AF per year resulting from the installation of WIBCs at 520 properties.

The proposed Rebate Program will be offered on a first come -first-serve basis to 500 residential and 20 commercial water customers in the City’s 5.25 square mile water boundary service area.

PREVIOUS COUNCIL ACTION:

On April 27, 2022, City Council approved the application for the Department of Interior, Bureau of Reclamation, WaterSMART Small Scale Water Efficiency Projects Grant.

STRATEGIC PLAN INTEGRATION:

GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 1: Operate in a financially sustainable manner.

FISCAL IMPACT:

There is n o General Fund impact. The grant requirement of a 100% match was included in the FY 2022/2023 water budget (Fund 571). Staff is requesting to transfer the matching funds of $100,000.00 from account 571-9000-2810 to the grantt account and is requesting a su pplemental appropriation of $100,000.00 to record the grant award. The project total is $200,000 and is allocated as follows:

Amount
Residential Rebates $100,000.00
Commercial Rebates 80,000.00
Administrative Costs 20,000.00
Total Project $200,000.00

17.G

ALTERNATIVE(S):

1. Do not approve the acceptance of the WaterSMART Small -Scale Water Efficiency Projects Grant in the amount of $100,000.00.

2. Provide alternate direction to City staff.

REVIEWED BY LEGAL:

☒ Staff report ☒ Resolution
☐ Ordinance ☐ Agreement

ATTACHMENT(S):

Attachment 1_Resolution_Acceptance of WaterSMART Grant
Attachment 2_SWEP-038 City of Hemet (1)

17.G

City of Hemet Resolution No. 2023-xxx

CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2023-xxx

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF HEMET, CALIFORNIA, ACCEPTING

GRANT FUNDING IN THE AMOUNT OF
$100,000.00 FROM THE WATERSMART SMALL-

SCALE EFFICIENCY PROJECTS GRANT

ADMINISTERED THROUGH THE DEPARTMENT

OF INTERIOR, BUREAU OF RECLAMATION AND

AND AUTHORIZING THE CITY MANAGER TO

EXECUTE ALL DOCUMENTS AND AUTHORIZING

THE FINANCE DIRECTOR TO INCREASE

ESTIMATED REVENUES AND RECORD

SUPPLEMENTAL APPROPRIATIONS OF
$100,000.00
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, on April 27, 2022, City Council approved the
application for the Department of Interior, Bureau of Reclamation, WaterSMART Small-Scale Water Efficiency Projects Grant in the amount of $100,000.00 for the proposed rebates to residential and commercial water users with existing irrigation systems to upgrade to a Weather Based Irrigation Controller (WBIC); and
WHEREAS, the City recognizes the need for water
conservation practices through the recently passed 2022 Water Conservation Ordinance and 2022 Urban Ater Management Plan; and

17.G

City of Hemet Resolution No. 2023-xxx
WHEREAS, the project involves establishing a landscape
irrigation controller rebate program to improve water monitoring and management of the City’s entire service area; and
WHEREAS, the City anticipates providing rebates to 500
residential properties in the amount of $200.00 per property and 20 rebates to commercial properties in the amount of $4,000.00 per property; and
WHEREAS, the proposed Rebate Program will be offered on a first-come, first-served basis to water customers in the City’s 5.25 square mile water boundary service area; and
WHEREAS, the City anticipates an annual water savings of

12.58 AF per year resulting from the installation of Weather-based Irrigation Controllers (WBICs) at 520 properties; and
WHEREAS, this program is identified in the City’s recently updated Water Conservation Plan (2022) and the City Code.

WHEREAS, the grant requires a 100% match included in the Fiscal Year 2023-2024 water budget.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY

OF HEMET FINDS, DETERMINES, ORDERS, AND RESOLVES
AS FOLLOWS:

SECTION 1.Each of the above recitals is true and correct.

SECTION 2.The City Council of the City of Hemet accepts the Department of Interior, Bureau of Reclamation, WaterSMART

17.G

City of Hemet Resolution No. 2023-xxx
Small-Scale Water Efficiency Projects Grant in the amount of $100,000.00.

SECTION 3. The City Manager is authorized to execute all documents.

SECTION 4. The Finance Director is authorized to increase estimated revenues by $100,000 in Water Fund 571, establish a grant account and record supplemental appropriations of $100,000.00 in Water Fund 571, and transfer $100,000 of matching funds from Water operations to the grant account.

PASSED, APPROVED AND ADOPTED this 23rd day of May,
2023.
____________________________
Joe Males, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk

17.G

City of Hemet Resolution No. 2023-xxx
State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 23 rd Day of May, 2023 and was passed by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk

17.G

17.G

84-27133 January 10, 2023

1.3.11 VIA ELECTRONIC MAIL
City of Hemet
Attn: Travis Holyoak
445 E. Florida Ave.

Hemet, CA 92543
Subject: Funding Opportunity No. R22AS00195 – WaterSMART Small-Scale Water Efficiency Projects for Fiscal Year 2022 – Application Review Status, Your Application Titled, “Landscape Irrigation Controller Rebate Program” (SWEP-038) Dear Mr. Holyoak:

The Bureau of Reclamation (Reclamation) is pleased to inform you that your application for WaterSMART Small-Scale Water Efficiency Projects funding was among those receiving the highest ratings and is now being considered for award of a financial assistance agreement with Bipartisan Infrastructure Law (BIL) funding. The success of the WaterSMART Program depends on collaboration with partners to improve water management.

Your application included a request for $100,000 to complete your proposal titled, “Landscape Irrigation Controller Rebate Program.” Reclamation anticipates awarding Federal funds in the amount of $100,000 for your proposed project.

All new financial assistance awards for infrastructure projects must meet Buy America requirements.

Bipartisan Infrastructure Law (BIL), P.L. 117-58, Office of Management and Budget (OMB) implementing guidance has clarified that the Buy America provisions apply to projects carried out through BIL funding This likely includes your proposed project. See OMB Memorandum M-22-11 for further details.

In addition, Section 41101 of the BIL requires that all laborers and mechanics employed by contractors or subcontractor in the performance of construction, alteration, or repair work on a project assisted in whole or in part by funding made available under the BIL shall be paid wages at rates not less than those prevailing on similar projects in the locality, as determined by the Secretary of Labor in accordance with Subchapter IV of Chapter 31 of Title 40, United States Code (commonly referred to as the Davis-Bacon Act).

We will be scheduling a webinar with you and other new recipients to discuss the process for development of financial assistance agreements and next steps.

In working with you to develop your financial assistance agreement, Reclamation will closely review the activities outlined in your proposal to ensure that all activities are eligible for funding and that the

17.G

proposed costs are allowable under financial assistance regulations. If some costs or activities are determined to be ineligible or unallowable, Reclamation will work with you to refine the scope of work and budget for the project.

In the coming months, we will work with you to gather the information needed to enter into a financial assistance agreement. Please note that this letter is not a final commitment of funding and all pre-award clearances and approvals must be obtained as described in Section E.2.5 of the Funding Opportunity. This includes compliance with the National Environmental Policy Act and other Federal environmental and cultural resource laws and other regulations. Your application has been forwarded to the appropriate Reclamation Regional or Area Office, and a compliance specialist will contact you to initiate environmental and cultural resource compliance. Ground-disturbing activities may not occur until compliance is complete and a notice to proceed is issued by the awarding Grants Officer. In addition, Reclamation must have sufficient evidence prior to award that non-Federal cost share will be available. The final funding amount may be adjusted if necessary.

Federal statute (42 U.S.C. 10364(a)(3)(B)) requires that before any funds are awarded, you agree not to use any water savings resulting from your proposed project to increase your total irrigated acreage or to otherwise increase the consumptive use of water in your operations. This requirement will be included in the financial assistance agreement for your project.

Please be advised that your application has been ranked, in part, based on your description of the expected benefits of your project. Revisions to the scope of the project identified in your application can be made only after Reclamation determines that revisions would not impact the overall ranking or the expected benefits of the project.

In order to demonstrate the success of the program and to provide a guide for future applicants, we will post copies of all successful Small-Scale Water Efficiency Project applications as examples on Reclamation’s website. While this generally does not raise any issues, we find it prudent to provide successful grant applicants with an opportunity to redact any sensitive information from their proposals prior to posting them on our website. As a rule, we remove the SF-424s; however, if there are any other items you would like to request be redacted, please notify Ms. Nickie McCann,
Program Analyst, at [email protected], by Friday February 3, 2023. If we do not hear from you by this date, we will assume that there are no objections to posting the full application.

Again, a webinar will be scheduled to discuss next steps in further detail. Thank you for your interest and participation in the WaterSMART Program. We look forward to working with you.

Sincerely,

/s/ Katie Neupane
Chief Grants Officer

17.G

City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - May 23 2023
Department: Administration
Submitted by: Mark Prestwich, City Manager
John Maier, City Clerk;

☐ Receive and File ☐ Consent Calendar ☒ Business Item ☐ Public Hearing

TITLE:

Discussion of Interview Questions for Appointment of City Council Member (District One)

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Discuss and Select Interview Questions for the Interview Process and Appointment of Qualified Candidates For City Council Member (District One).

BACKGROUND:

On May 9, 2023, the City Council directed the City Clerk's Office to advertise the Notice of Vacancy for City Council District Seat One and provide a report with interview questions for the appointment process of qualified candidates for District One, City of Hemet. The City Council further directed that a report of qualified candidates will be presented at the June 13, 2023, Regular City Council Meeting.

ANALYSIS:

Interview questions are intended as a starting point. It is important to consider the unique needs and concerns of District One and City of Hemet when crafting interview questions for the candidates.

A final set of questions will be used as a guide for the District One Candidates during the interview process at the June 13, 2023, Regular City Council Meeting.

DISCUSSION:

The questions presented aim to assess the candidates' qualifications, understan ding of local issues, and their vision for the City's future. The City Council may use these questions during the candidate interviews to help make an informed decision. Council may direct staff to modify or add any questions at their discretion.

18.A

1. Please introduce yourself and briefly describe your experience, including any prior involvement in local government or community organizations.

2. What motivated you to run for City Council in District One, and what goals or changes do you hope to achieve during your term?

3. The City of Hemet faces several challenges, including public safety, infrastructure, economic development, and affordable housing. What is the most pressing issue in District One, and how do you plan to address it?

4. Collaboration and teamwork are es sential for effective governance. How would you approach building relationships and working with fellow council members, City staff, and the community to achieve common goals?

5. District One is known for its unique characteristics and strengths. How would you leverage these attributes to enhance the quality of life for residents and promote economic vitality in the district?

6. The City of Hemet has limited financial resources. As a council member, how would you prioritize budget allocations and ensure fiscal re sponsibility while meeting the needs of District One residents?

7. Community engagement is crucial for representative democracy. How would you encourage active participation from District One residents in the decision-making process and address the concerns and needs of underrepresented communities?

8. Hemet is a growing city with a diverse population. How would you ensure equitable access to City services, resources, and opportunities for all residents in District One, regardless of their socioeconomic backgrounds?

9. The City Council often needs to make tough decisions that may have both positive and negative impacts. Can you provide an example of a difficult decision you have made in the past and how you approached it? What did you learn from that experience?

10. Finally, what do you envision for the future of District One and the City of Hemet, and how would your leadership contribute to achieving that vision?

The above questions cover many topics and were developed to assist with evaluating candidate qualifications, positions, and potential approaches to governing District One. The City Council is encouraged to consider using them as a starting point for issues relevant to District One and the City of Hemet.

PREVIOUS COUNCIL ACTION:

None.

STRATEGIC PLAN INTEGRATION:

GOAL THREE: COMMUNITY ENGAGEMENT
To connect and participate in a constant dialogue between members of the community, City staff, and elected officials to promote togetherness and positivity.

Objective 1: Deliver messaging to the Community that connects, is consistent, and relevant.

Objective 2: Increase transparency for the public.

GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 2: Evaluate existing practices to ensure continuity with industry best practices.

FISCAL IMPACT:

18.A

None.

ALTERNATIVE(S):

Direct staff to provide a report with additional interview questions for District 1 Candidates.

18.A

City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - May 23 2023
Department: Administration
Submitted by: Mark Prestwich, City Manager
Veronica Allen, Management Analyst;

☐ Receive and File ☐ Consent Calendar ☒ Business Item ☐ Public Hearing

TITLE:

Consideration and Selection of Allocations for 2023-24 Program Year Community Development Block Grant

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Review and discuss the City Council Ad Hoc Committee's recommended allocati ons of $827,276 in Fiscal Year 2023 -24 Community Development Block Grant (CDBG) funding and unallocated funding from Fiscal Year 2019-20 in the amount of $298,844.64.

BACKGROUND:

The City of Hemet is an entitlement city of the Community Development Block Grant (CDBG) program and, as such, receives annual grants on a formula basis from the U.S. Department of Housing and Urban Development (HUD). The purpose of CDBG is to carry out a wide range of community development activities directed toward revitalizin g neighborhoods, economic development, and providing improved community facilities and services, with maximum feasible priority given to activities that benefit low and moderate-income persons. The City is responsible for developing its own programs and funding priorities within CDBG and HUD requirements, as well as monitoring sub-recipients of the funds awarded under this grant.

During this year's annual CDBG funding process, the City received 21 applications requesting over $2 million in grant funds by the December 5, 2022, due date. Of these 21 applications, seven are from City operations and 13 are from non -profit agencies and one is from a for -profit agency. The City Administration and Planning of CDBG activities do not require an application. These applications were reviewed to ensure HUD's established criteria were met.

On January 10, 2023, the City Council Ad Hoc City Council Committee (Ad Hoc), comprised of Mayor Joe Males and Mayor Pro Team Malcolm Lilienthal, reviewed applications and provided funding recommendations for full Council consideration. The Ad Hoc staff reviewed the applications and completed funding recommendations on March 21, 2023.

18.B

The Annual Action Plan (AAP) is a short-range (one-year) planning document that addresses the City’s annual needs, goals, and objectives by allocating funds to eligible activities. CDBG allocation funding for the 2023-24 Program Year will be incorporated i nto the AAP draft. The AAP draft will be available for 30 days for public review and comment prior to a City Council Public Hearing, tentatively scheduled for July 11, 2023, before final approval and submission to HUD. The final AAP must be submitted to HUD no later than August 15, 2023.

ANALYSIS:

At the March 2, 2023, weekly HUD stakeholder briefing, Principal Deputy Assistant Secretary Marion McFadden stated there is $3.3 billion made available to 1,239 jurisdictions receiving funding this year.

This is $150 million less than last year, with five new jurisdictions added who will receive funding in FY 2023-24. The City of Hemet's CDBG allocation for FY 2023 -24 is $827,276, a reduction of $45,681 from last year.

DISCUSSION:

The City's CDBG Ad Hoc Committee met on March 21, 2023, to discuss the FY 2023-24 CDBG funding allocations. Due to limited CDBG funding, the Ad Hoc recommended each application receive a small allocation. There is an amount of $298,844.64 from FY 2019 -20 unallocated that wil l be reallocated during to allocated be only can requirements HUD following the and 2023, Year Program Housing/Public Facilities projects.

At April 25, 2023, City Council Meeting, Council Members Krupa and Peterson had questions regarding some of the newer non-profit agencies who applied for CDBG grant funding and wanted more time to review the projects submitted. Staff was directed to meet with the Council Members and discuss their questions and concerns.

Attachment 1 reflects the proposed FY 23 -24 all ocations. The Attachment shows the Ad Hoc Committee's original allocation recommendation and Option 1 and Option 2 for Council to review and select from the options.

PREVIOUS COUNCIL ACTION:

On April 25, 2023, the City Council continued the 23-24 CDBG funding actions to the next meeting for Council Members Krupa and Peterson to review the new programs and have their questions answered.

The Council approved continuing the funding allocations by a vote of 3 to 1.

On January 10, 2023, the City Council activated the Ad Hoc City Council Committee of Mayor Joe Males and Mayor Pro Tem Malcolm Lilienthal to review eligible applications and provide funding recommendations for full council consideration.

On December 13, 2022, a public hearing was held to receive comments from the public on funding priorities. No public comments were received.

STRATEGIC PLAN INTEGRATION:

18.B

GOAL ONE: QUALITY OF LIFE:

To ensure that Hemet is safe, clean, attractive and comfortable for all who live, work, and visit.

The proposed action aligns with Council Adopted Objective under Quality of Life.

Objective 1: Enhance the visual appearance of the community to make it attr active and reduce blight.

Objective 2: Explore and implement homelessness solutions for the City of Hemet.

GOAL THREE: COMMUNITY ENGAGEMENT
To connect and participate in a constant dialogue between members of the community, City staff, and elected officials to promote togetherness and positivity.

The proposed action aligns with Council Adopted Objective under Community Engagement.

Objective 3: Increase the community's pride within the City.

GOAL FOUR: PARTNERSHIP & COLLABORATION
To pursue partnerships that will increase the opportunities available to the community, including our businesses, unemployed, and youth populations.

The proposed action aligns with Council Adopted Objective under Partnership and Collaboration.

Objective 1: Develop concepts and programs to increase opportunities for youth recreation.

Objective 2: Develop concepts and programs to enhance the quality of life services.

Objective 3: Develop programs to offer support to the community's businesses

FISCAL IMPACT:

The attachments to this report summarize the Ad Hoc funding recommendations.

ALTERNATIVE(S):

The City Council must select an allocation. Council not approving the 23 -24 CDBG allocation may cause the City to lose its funding due to delayed submission of the Annual Action Plan to HUD.

ATTACHMENT(S):

Attachment 1: FY 23-24 CDBG Funding Allocations_revised Consideration of 23-24 CDBG Funding Allocation_revised

18.B

FY 22-23
Approved
Allocation
Applicant
Requested FY 23-
24 Ad Hoc
Recommendation Option 1 Option 2
COH Police Explorers 14,000.00$ 20,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 27,351.00$ 85,000.00$ 15,000.00$ 25,000.00$ 21,000.00$ 27,593.00$ -$ -$ -$ -$ -$ 40,000.00$ 20,000.00$ 20,000.00$ 24,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 14,000.00$ 25,000.00$ 9,000.00$ 10,000.00$ 10,000.00$ 14,000.00$ 16,500.00$ 15,091.40$ 15,091.40$ 15,091.40$ 14,000.00$ 34,800.00$ 9,000.00$ 9,000.00$ 9,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ Michelle's Place Cancer Support Services (new) -$ 20,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ The Happier Life - Peer Support Services (new) -$ 46,756.00$ 9,000.00$ -$ -$ Wee Care - Boost program (new) -$ 210,000.00$ 5,000.00$ -$ -$ Together on Disabilities - Kevi 10 sponsors 10 (new) -$ 30,000.00$ 2,000.00$ 5,000.00$ 5,000.00$ 130,944.00$ 548,056.00$ 124,091.40$ 124,091.40$ 124,091.40$ CAP 15% 124,091.40$ -$ 518,856.00$ 200,000.04$ 200,000.04$ 200,000.04$ 41,351.00$ 56,170.00$ 28,085.00$ 28,085.00$ 28,085.00$ , 200,000.00$ 200,000.00$ 200,000.00$ 200,000.00$ 200,000.00$ 158,711.00$ 250,000.00$ 158,711.00$ 158,711.00$ 233,489.00$ 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ 117,360.00$ 250,000.00$ 125,000.00$ 199,778.00$ 125,000.00$ -$ 170,000.00$ 50,000.00$ -$ -$ -$ 80,000.00$ 24,778.00$ -$ -$ 567,422.00$ 1,575,026.00$ 836,574.04$ 836,574.04$ 836,574.04$ NO CAP 836,574.04$ 41,900.00$ 43,000.00$ 43,000.00$ 43,000.00$ 43,000.00$ 132,691.00$ 122,455.20$ 122,455.20$ 122,455.20$ 122,455.20$ 174,591.00$ 165,455.20$ 165,455.20$ 165,455.20$ 165,455.20$ CAP 20% 165,455.20$ Requested Total 872,957.00$ 2,288,537.20$ 1,126,120.64$ 1,126,120.64$ 1,126,120.64$ Projected Funds Total 1,126,120.64$ Based on 2023/24 published Formula Grant Allocations $827,276 and FY 2019-2020 unallocated amount of $298,844.64 for public housing/Infrastructure to be reallocated in FY 23-24 1) Fair Housing Council is a necessary element of Hemet CDBG to qualify the City for CDBG funding. Fair housing and anti-discrimination services, including legal representation, are provided for Hemet residents. * FHCRC is part of Administration and Planning as reflected in the 2020-2025 Consolidated Plan to allow more funds to be available in Public Services Valley-Wide Recreation and Park District - Jerry Searl Park Restroom and Park Accessibility - Phase II Valley-Wide Recreation and Park District - Bill Gray Park Accessilibity Project Total Housing/Public Facilities
1) Fair Housing Council of Riverside County, Inc.*
COH Administration, Planning & Housing
Total Administration (Cap 20%)
COH Engineering - 23/24 Accessible Sidewalk & ADA Ramps COH Library - Security Services
COH Housing - Rental Property Rehabiltation Program
COH Dept of Life Safety - Code Enforcement
COH Housing - ADA Program
COH Housing - Senior/Disabled Home Rehab Program
Voices for Children
Care-A-Van Transit, Inc.

Community Pantry - Food, Rent, and Utility Assistance
Exceed - Art in the Park
Valley-Wide Recreation and Park District - Youth Scholarship Total Public Services (Cap 15%)
2023-2024 Community Development Block Grant (CDBG)
Agency Name Projected Funds Available
Valley Restart Shelter - Outreach and Navigation
My City Youth - Community Food Program
My City Youth - After School program (new)
C:\Users\vallen\Downloads\FY 23-24 CDBG Funding Allocations_revised.xlsx 5/10/2023

18.B

Hemet City Council
Consideration of Allocations for 2023-2024 Program Year Community Development Block Grant – City Manager’s Office
May 23, 2023

18.B

Strategic Plan Integration
Quality of Life Partnership &
Collaboration
Community
Engagement
CDBG aligns with Council Adopted
Objectives under Quality of Life, Partnership
& Collaboration, and Community
Engagement

18.B

Housing Element Update
23-24 Applications Received
• 21 applications received
• 7 from City operations
• 13 from non-profit agencies
• 1 from for-profit agency
• Planning and Administration does not require an
application to be submitted

18.B

Housing Element Update
23-24 CDBG Allocation
• $827,276 HUD CDBG allocation for FY 23-24
• $298,844.64 from FY 19-20 to be reallocated in FY 23- 24 • To be reallocated for public housing/infrastructure projects Total to be allocated: $1,126,120.64

18.B

Public Services Allocation
FY 22-23
Approved
Allocation
Applicant
Requested FY 23-
24 Ad Hoc
Recommendation Option 1 Option 2
COH Police Explorers 14,000.00$ 20,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 27,351.00$ 85,000.00$ 15,000.00$ 25,000.00$ 21,000.00$ 27,593.00$ -$ -$ -$ -$ -$ 40,000.00$ 20,000.00$ 20,000.00$ 24,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 14,000.00$ 25,000.00$ 9,000.00$ 10,000.00$ 10,000.00$ 14,000.00$ 16,500.00$ 15,091.40$ 15,091.40$ 15,091.40$ 14,000.00$ 34,800.00$ 9,000.00$ 9,000.00$ 9,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ Michelle's Place Cancer Support Services (new) -$ 20,000.00$ 10,000.00$ 10,000.00$ 10,000.00$ The Happier Life - Peer Support Services (new) -$ 46,756.00$ 9,000.00$ -$ -$ Wee Care - Boost program (new) -$ 210,000.00$ 5,000.00$ -$ -$ Together on Disabilities - Kevi 10 sponsors 10 (new) -$ 30,000.00$ 2,000.00$ 5,000.00$ 5,000.00$ 130,944.00$ 548,056.00$ 124,091.40$ 124,091.40$ 124,091.40$ CAP 15% 124,091.40$ Total Public Services (Cap 15%) 2023-2024 Community Development Block Grant (CDBG)
Agency Name Projected Funds Available
Valley Restart Shelter - Outreach and Navigation
My City Youth - After School program (new)
Community Pantry - Food, Rent, and Utility Assistance
Voices for Children
Care-A-Van Transit, Inc.

Exceed - Art in the Park
Valley-Wide Recreation and Park District - Youth Scholarship My City Youth - Community Food Program

18.B

Public Housing/Infrastructure Allocation
FY 22-23
Approved
Allocation
Applicant
Requested FY 23-
24 Ad Hoc
Recommendation Option 1 Option 2
-$ 518,856.00$ 200,000.04$ 200,000.04$ 200,000.04$ 41,351.00$ 56,170.00$ 28,085.00$ 28,085.00$ 28,085.00$ , 200,000.00$ 200,000.00$ 200,000.00$ 200,000.00$ 200,000.00$ 158,711.00$ 250,000.00$ 158,711.00$ 158,711.00$ 233,489.00$ 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ 117,360.00$ 250,000.00$ 125,000.00$ 199,778.00$ 125,000.00$ -$ 170,000.00$ 50,000.00$ -$ -$ -$ 80,000.00$ 24,778.00$ -$ -$ 567,422.00$ 1,575,026.00$ 836,574.04$ 836,574.04$ 836,574.04$ NO CAP 836,574.04$ 2023-2024 Community Development Block Grant (CDBG)
Agency Name Projected Funds Available
Total Housing/Public Facilities
COH Engineering - 23/24 Accessible Sidewalk & ADA Ramps COH Library - Security Services
COH Housing - Rental Property Rehabiltation Program
COH Dept of Life Safety - Code Enforcement
COH Housing - ADA Program
COH Housing - Senior/Disabled Home Rehab Program
Valley-Wide Recreation and Park District - Jerry Searl Park Restroom and Park Accessibility - Phase II Valley-Wide Recreation and Park District - Bill Gray Park Accessilibity Project

18.B

Housing Element Update
Administration Allocation

18.B

Discussion

18.B

City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - May 23 2023
Department: Public Works
Submitted by: Mark Prestwich, City Manager
Noah Rau, Public Works Director/City Engineer;

☐ Receive and File ☐ Consent Calendar ☒ Business Item ☐ Public Hearing

TITLE:

Discuss Options for the Library Operation in Response to the Existing Chiller Failure and the Current Situation of no Working Air Conditioning at the Facility

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Discuss and select an option for the library operation in response to the existing chiller failure and the current situation of no functioning air conditioning at the facility.

1. Rent a chiller and restore normal facility operations.

2. Operate library with limited hours and accommodate staff at other facilities during hours that are infeasible to operate without air conditioning.

3. Utilize an alternative facility for limited library operations until a replacement chiller can be installed.

BACKGROUND:

The 52,000 square foot Hemet Public Library is a very prominent building within the City of Hemet and is a popular destination for the citizens of Hemet and its visitors. The Library also serves the citizens of Hemet as a meeting and training location, adult literacy center, pass port service center, and private party event rental location. It is frequented by hundreds of visitors per week and is a vital part of the community.

The Public Works Department is responsible for the operation and maintenance of the heating, ventilation and air conditioning water -cooled chiller system at the Hemet Public Library. The current Trane chiller system is 20 years old, and due to its age and the hard water of our region, the system is severely deteriorated and its components have developed numerous leaks, ultimately resulting in the system's failure in late April 2023.

18.C

At a Special City Council Meeting held on March 4, 2022, City Council discussed proposed American Rescue Plan Act (ARPA) projects along with a host of alterative projects, and City Council approved a project for ventilation improvements at the Hemet Public Library.

Trane U.S. Inc. is recommending to replace the existing water-cooled chiller system with an air-cooled chiller system and to upgrade the computer control system. However, there is an approximate 54-week lead time for the chiller once a purchase order has been issued for its purchase.

The failure of the exis ting chiller now demands an interim solution due to the long lead time for a replacement.

ANALYSIS:

Facilities Maintenance staff was already working on a replacement chiller project when the existing chiller failed in late April 2023. As staff navigat es the proposed purchase of a replacement chiller for the library, the facility is left without air conditioning entering the hot summer months of 2023.

Two quotes have been obtained for renting a chiller due to the long lead time for a replacement. One quote from Carrier was only budgetary and the requested firm pricing has not yet been provided. Trane has provided firm pricing.

If the City were to rent a chiller for only June through October 2023, the cost would be approximately $75,000. However, based on the lead time estimate for the permanent replacement and total time allotment to get it installed of seventy (70) weeks, the cost estimate to rent a chiller for the entire period until it could be switched over to the replacement is approximately $187,000. If there were any delays beyond the time frame to get the replacement installed, Trane is willing to waive any further rental fees.

In addition, rental protection insurance is offered at an additional $1,090 per month.

The rental chiller delivery and setup cost is approximately $28,100 and $9,084 per month. A month is defined as four weeks (28 days). Therefore, if the Council were to choose the option of renting the chiller, it could be installed within approximately one week and this could b e done under the City Manager's authority with an amendment brought to Council for the remainder of the rental time period within two months.

It is anticipated that use of any privately owned alternate "pop up" locations may result in monthly lease costs of approximately $1 per square foot along with utility costs.

DISCUSSION:

Staff is diligently exploring additional vendors that can supply comparable chillers to compare their lead time and pricing. The Trane chiller model needed to meet California refrigerant requirements is a main driver for the extended lead time but even th e other. While final pricing is not yet available for the replacement, it is anticipated to be approximately $700,000.

STRATEGIC PLAN INTEGRATION:

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GOAL ONE: QUALITY OF LIFE:

To ensure that Hemet is safe, clean, attractive and comfortable for all who live, work, and visit.

Objective 1: Enhance the visual appearance of the community to make it attractive and reduce blight.

Objective 2: Explore and implement homelessness solutions for the City of Hemet.

Objective 3: Increase Public Safety visibility and response.

GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 1: Operate in a financially sustainable manner.

FISCAL IMPACT:

Funding for the chiller replacement project is budgeted in account 270 -5737-5400 in the amount of $1,052,473. Funding for the temporary rental and/or possible alternate space is available from the City's General Fund surplus.

ALTERNATIVE(S):

Do not select any options provided and provide staff alternative direction.

ATTACHMENT(S):

TraneRentalProposal_For_City of Hemet Library - Trane 120 Ton rental chiller Rev. 1 5-16-23 Carrier Rental Budgetary Quote

18.C

Trane Rental Services
3600 Pammel Creek Rd.

La Crosse, WI 54601
Date: 5/16/2023
Minimum Rental : 28 Days
Kurt Mikolaycik
City of Hemet - Hemet library
[email protected]
951-757-8317
Project Name: City of Hemet Library - Trane 120 Ton rental chiller Rev. 1 5-16-23 Lowered the price
Quote #: P114525
Thank you for contacting Trane Rental Services for your temporary equipment needs. Trane Rental Services is pleased to offer you this proposal for equipment and installation services as noted to meet your system requirements.

Upon your written acceptance, this proposal will constitute the Rental Agreement. All costs are shown in USD.

Equipment Rented
This proposal is subject to your acceptance for 30 days from the date above and is contingent upon equipment availability at the time of contract. Rental rates do not include applicable taxes or delivery and return charges unless otherwise noted.

Description Quantity
120 ton AC Chiller w/pump 1
4/0 x 100ft Cable Box 2
6" x 100ft Hose Box 2
Rental Rate: Monthly $ 9,084.00
Notes:

The above price is the recurring rental fee, which will be billed every 4 weeks. please add sales tax.

Below are the one-time fees for freight and for labor to install and remove.

Thank you
Allen Knopf
Cell: 714-269-9755
[email protected]

18.C

Trane Rental Services
3600 Pammel Creek Rd.

La Crosse, WI 54601
Date: 5/16/2023
Minimum Rental : 28 Days
Other Charges
Additional Charges:

Description Quantity Price Each Periodic Total
Freight 1 $ 4,900.00 One-time $ 4,900.00
Install by Trane inclusding start
up and removal at the end
1 $ 23,200.00 One-time $ 23,200.00
Additional One-time Charge Total: $ 28,100.00
Additional Recurring Charge Total: $ 0.00
First Month Total: $ 37,184.00
Recurring Month Total: $ 9,084.00
Quote is valid for 30 days ---- See Trane Terms and Conditions Proposal Total is subject to change based on actual duration

18.C

Trane Rental Services
3600 Pammel Creek Rd.

La Crosse, WI 54601
Date: 5/16/2023
Minimum Rental : 28 Days
Salesperson: Knopf, Allen [email protected]
Office: LOS ANGELES
Quote #: P114525
Proposal Acceptance: City of Hemet - Hemet library
To accept Proposal, please complete, sign and return this page to the Trane Salesperson listed above. Once a signed Proposal Acceptance and hard copy Purchase Order are received, we will process your order.

Customer: Customer Contact:

City of Hemet - Hemet library Name: Kurt Mikolaycik
Phone: 951-757-8317
Email: [email protected]
Customer PO#:

Yes / No
Include Rental Protection on this order. The Rental Protection Program offers you peace of mind and protection against unforeseen events such as theft, vandalism and accidental damages. Coverage price is calculated at 12% of the total recurring equipment charges and, if selected will be added to this order. A $ 2,500 deductible that will apply to each claim. Full details of the Rental Protection Program are included the Rental Protection Terms Summary of this Rental Agreement.

Recurring Period Rental Proposal Protection Price: $ 1,090.00 Replacement Cost (Insurance Value): $ 169,826.00
Site Address: Site Contact:

Name:

Phone:

Alt Site Contact:

Phone:

Customer PO #:

Signature: Date:

Printed Name: Date:

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© 2022 Trane All Rights Reserved
0423
Trane Rental Services
3600 Pammel Creek Rd.

La Crosse, WI 54601
Phone: 800-755-5115

Currency: All prices included in this document are reflected in $ US, unless otherwise specified.

Invoice interval: All monthly pricing based on a 28 Day billing cycle.

Freight: Charges arranged by Trane are included in the quotation. Delivery and Pickup standby time may be charged in the event of delays caused by the customer. If prepositioning of equipment is required, additional freight charges will apply.

After hours fee: $500 (minimum) will be charged for unplanned services requiring facilities to open outside of normal business hours. If ordered and subsequently canceled, the fee will be charged in addition to any other cancellation charges.

Sales tax: Sales tax is NOT included. A tax exemption certificate is required for those applicable.

Understanding your invoice: If the actual Rental Duration differs from quoted Rental Duration, refer to the following for invoice calculation: Rental extended past original end date or returns prior to:

Daily rate is 1/3 of the weekly rate.

Weekly rate is 1/3 of the monthly rate.

All information: All information subject to Rental Terms and Conditions below Rental period: The rental period commences when the equipment ships from a Trane facility and ends when the equipment returns to the Trane facility. The Minimum Rental Period is set forth above. If at the end of any rental period Customer has not returned the equipment or contacted their Trane contact to stop the rental charges and notify that the equipment is ready for pick up, this Agreement shall, at Trane’s sole option, either automatically be renewed for an additional Minimum Rental Period or be subject to the default provisions. Pricing established in this Rental Agreement will be honored throughout the agreed upon Minimum Rental Period. Trane reserves the right to establish new pricing if the job extends beyond the Minimum Rental Period set forth above. Trane must notify the customer of any pricing changes that should occur after the Minimum Rental Period with a 15-day written notice.

Early returns: Minimum Rental Period is one week unless noted otherwise. If the equipment is returned prior to the end of the Minimum Rental Period noted above, Customer shall pay a service charge equal to the rent for one (1) Minimum Rental Period and other charges that may apply. Equipment returned prior to the Minimum Rental Period may be rented to others and Trane shall have no obligation to make the equipment available to Customer. If discount pricing was provided due to length of rental period and equipment is returned prior to completion of the contracted period, Customer shall also be liable for charges equal to the discount.

Customer responsibility: For the duration of the rental period, Customer is responsible for following the procedures and requirements set forth in any Manufacturer Installation and Operating Manuals, Trane Rental Services Freeze Protection Procedure, the Trane Rental Services Installation Guide for each rental product, and any other literature provided by Trane to Customer. Customer shall be liable for any damage to, or caused by, the rental equipment if Customer fails to install, operate, and maintain the equipment in accordance with those procedures and requirements. Customer is responsible for ensuring it receives the aforementioned documents. Customer responsible for obtaining any relevant operating permits, and shall be liable for any and all penalties, delays and damages caused by its failure to timely obtain all such permits, including reimbursement to Trane for any fines paid on Customer's behalf and regardless of the party to which the citation is issued. All equipment and accessories must return in the same condition in which they were in upon original shipment to the job.

Customer is responsible for any repairs or replacements that must be made if the equipment and accessories do not return in the same condition that they were in upon original shipment.

This quotation is based on using water only in the evaporator (and condenser, if applicable). For fluid solutions other than water or any other unusual job conditions, contact Trane Rental Services Marketing. Fees will apply if cleaning is required.

For re-rent orders, we reserve the right to charge actual freight costs plus 20%.

Pre-delivery cancellation fees: If Customer cancels this rental after Trane and/or its freight supplier have commenced mobilization but before delivery of the equipment, Customer shall be responsible for paying Trane the freight charge incurred, a reasonable labor charge at the applicable standard, overtime or holiday rate, and, if after regular business hours, an After Hours Fee.

Labor: Customer induced service calls, drive time to and from sites and any chargeable labor will be charged. If an overnight stay is required, lodging and per diem expense will be charged.

Generator shift pricing: Customer will be responsible for actual generator run rate charges based on actual equipment run hours over the rental term.

Triple shift rate, based on 24 hrs./day.

Double shift (16 hrs./day) = Triple shift x 0.75.

Single shift (8 hrs./day, 40hr/wk.) = Triple shift x 0.50.

Generator Fueling: Generator fuel level at the time of shipment will vary depending on Generator size as indicated in the table below.

If the Generator is returned with less fuel than when shipped or with a fuel level greater than the maximum shown in the Fueling Table below, a handling fee will be charged. Additional fuel in the Generator in excess of what was originally delivered will not be reimbursed.

Fueling Table:

Size Shipping Fuel Level
RSGP36KW-RSGP450KW Up to 80%
RSGP500KW-RSGP900KW Up to 25%
RSGP 1350KW Empty
*TRS does not guarantee fuel percentages
Generator re-fueling: Refueling must be setup separately.

PM Service is required every 250 run hours for generators 350kW and above and every 500 run hours for generators 250kW and below and must be performed by a pre-approved group. Customer assumes responsibility for all required PM services, unless explicitly outlined

18.C

© 2022 Trane All Rights Reserved
0423

in the scope of this proposal. Normal PM rates will apply M-F (8 AM - 5 PM) local time and include maximum roundtrip travel time of 2 hours or 100 miles from a service center. PM Service performed outside of normal business hours will be charged at overtime rates.

To place an order:

1. Complete, sign, and return the proposal acceptance page.

To terminate rental:

1. Email your Trane Account Manager. Trane requires a minimum of a 48-hour notice for arranging the decommissioning and return freight. Termination notifications received after 5pm will be acknowledged the following day.

2. Provide the Rental Agreement Number, a PO Number, or the Equipment Unit IDs. Also please provide items to be collected, location, pickup date/time window of minimum 2 hrs, site contact person name/phone number, and any decommission needs.

3. You will receive a confirmation email to acknowledge your request. If you do not receive this confirmation, please contact your Trane Representative. A rental will not be deemed terminated without proof of termination, as set forth above.

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© 2022 Trane All Rights Reserved
0423

Trane Rental Terms and Conditions
The Rental Terms and Conditions below are exclusive and are in lieu of all other terms and conditions appearing on Customer's purchase order or elsewhere and shall apply to all proposals or quotations made, orders accepted, and rentals made by Trane. “Trane” shall mean Trane U.S. Inc. for Company performance in the United States and Trane Canada ULC for Company performance in Canada. Trane is not responsible for typographical or clerical errors made in any proposals, quotations, orders or publications. All such errors are subject to correction.

Acceptance: These terms and conditions are an integral part of the firm offer, subject to credit approval, by Trane to rent equipment to Customer and form the basis of any agreement (the “Agreement”) resulting from Trane’s proposal or quote and any rental of equipment to Customer. The proposal or quote is subject to acceptance within thirty days from its date, and the prices are subject to change without notice prior to acceptance by Customer. Acceptance of Trane’s offer will have occurred if Customer: signs Trane’s proposal; issues written order pursuant to submission of Trane’s proposal; permits or accepts Trane’s performance; or accepts in another commercially reasonable manner. If Customer’s order is an acceptance of Trane’s proposal, Trane may return such order with these terms and conditions attached, which shall serve as an acknowledgement and confirmation of receipt of order. If Customer’s order is expressly conditioned upon Trane’s acceptance or assent to terms other than those expressed herein, return of Customer’s order by Trane with these terms and conditions attached serves as notice of objection to such terms and a counter-offer to rent equipment in accordance with scope and terms of Trane’s original proposal. If Customer does not reject or object within ten days, such counter-offer will be deemed accepted. In any event, if Customer permits or accepts performance, these terms and conditions will be deemed accepted by Customer.

Connected Services. In addition to these terms and conditions, the Connected Services Terms of Service (“Connected Services Terms”), available at https://www.trane.com/TraneConnectedServicesTerms, as updated from time to time, are incorporated herein by reference and shall apply to the extent that Trane provides Customer with Connected Services, as defined in the Connected Services Terms.

Billing and Payment Terms: Unloading, start up, rigging, installation, piping, disconnection and electrical work are not included in the rental charge and are the sole responsibility of Customer. If Trane performs any of the foregoing, the charges for such services will be billed to Customer (usually in the first rental period). Rental and other periodic or billable charges shall be invoiced at the beginning of each rental period and are due net 30 days
Taxes and Licenses: No license, sales or use taxes are included in the periodic rental rates. Customer shall pay all taxes associated with the rental and use of the equipment, as well as all license fees and costs.

Freight: All freight charges shall be billed in the first rental period. Trane reserves the right to increase freight charges due to extraordinary events, including but not limited to acts of God, disruptions in transportation, acts of terrorism, war or the public enemy, civil disobedience, insurrections, riots, and labor disputes.

Delivery/Pick-up: Trane shall endeavor to meet scheduled delivery and pick up dates and times, but all such dates and times are estimates only. Trane shall not be liable for any damages for failure to meet such estimates. If equipment is to be unloaded upon arrival, customer is responsible for ensuring that equipment is unloaded in a timely manner. Should the truck have to wait in excess of two (2) hours to be unloaded, customer is responsible for all detention charges incurred.

Use and Location: The equipment is to be used by Customer and no other person, without written consent of Trane.

The equipment is to be used for the stated purpose and solely for the purpose for which it was manufactured and intended. The equipment will not be removed from the original address of operation without the prior written consent of Trane. If equipment is re-located, without prior written consent from Trane, any and all repair services, costs, and/or other expenses arising out of the relocating the equipment will be at the Customer’s sole cost and expense.

Inspection, Installation and Removal: Unless otherwise specified in this Agreement, all equipment must be unloaded upon delivery and upon termination reloaded by Customer. Equipment rental does not include chemicals, wear parts, or other consumables. Customer has inspected the equipment and found it to be in good working order and unbroken condition when received unless Customer advises Trane promptly in writing. If contracted for, as indicated in this Agreement, Trane will unload, rig, and otherwise install the equipment for Customer and at the end of the rental period disconnect, rig, load and otherwise remove the equipment from the jobsite for the fee indicated in this Agreement. Installation and removal are one-time charges billed to Customer in the first rental period and include start-up services and the disconnection inspection. Customer will return the equipment, with all attachments, accessories, and parts thereof to Trane at the address of Trane’s choosing, on the date required and in the same condition the equipment was received, ordinary wear and depreciation excepted.

Start-Up: If equipment is damaged during startup by Customer, Customer is liable to Trane for such damages.

Fueling Service: As part of this Agreement, Trane will provide all of the fuel necessary for use in the Equipment. The Customer agrees, as part of this service to reimburse Trane for Trane’s cost of fuel, plus a handling charge, specifically delineated in the Rental Agreement.

Trane continues to own the Equipment and the fuel contained therein at all times, and in no way is reselling that fuel to the Customer.

Equipment Repair and Maintenance: Following equipment start-up, Customer will be responsible to operate the equipment in accordance with the manufacturer’s standard operating procedures, perform routine preventive maintenance by qualified personnel, and to return it in good working condition, less normal wear and tear. If the equipment is not returned in similar or like condition as of rental commencement, Customer shall be liable to Trane for a cleaning fee. Any repairs or replacements required, during or immediately following the rental, required in Trane’s judgment to make the unit operate properly due to improper installation by Customer, abuse, misuse, or unusual wear will be charged to Customer at the local time and material rates then prevailing. For rentals over one month duration, Customer shall allow Trane to inspect rental equipment each month.

All repairs to rental equipment must be performed by Trane: Upon Customer’s notice to Trane, Trane shall provide emergency repair service that may be necessary in accordance with local time and material rates then prevailing; provided, however, that any repairs or replacements required in Trane’s judgment to make the equipment operate properly due to a defect in the rental equipment provided by Trane shall be at Trane’s expense.

Insurance: Customer will insure all equipment under an all risk property insurance policy, including windstorm, in the minimum amount of the value of the equipment shown in this Agreement. This clause is waived if Customer participates in the Rental Protection Program (RPP).

Additionally, customer shall carry general liability insurance covering the use and operation of the equipment in the minimum amount of $

18.C

© 2022 Trane All Rights Reserved
0423

1,000,000 per occurrence. All such policies shall name Trane as an additional insured and loss payee as its interests may appear. Customer is responsible for any deductible amounts due. Promptly upon Trane’s request, Customer will provide Trane with a Certificate of Insurance evidencing the required coverage (and additional insured and loss payee endorsement).

Default: Customer shall be in default of this Agreement upon occurrence of one or more of the following events:
a. any rental charge goes unpaid for a period of ten (10) days after its due date; b. any other breach of this Agreement by Customer goes uncorrected after ten (10) days written notice to Customer; c. any writ or order of attachment, execution or the like against Customer is levied on any of the equipment and is not released or satisfied within ten (10) days; or
d. immediately when a proceeding in bankruptcy, insolvency or receivership is instituted voluntarily or involuntarily by or against Customer or Customer enters any agreement or composition with its creditors or is otherwise unable to pay its debts as they become due.

Remedies: In the event of Customer’s default, Trane shall have the right to do any or all of the following, none of which shall constitute an election of remedies:
a. declare immediately due, sue for, and receive from Customer all rents and other amounts payable under the terms of this Agreement, as well as all costs and expenses associated with such proceedings (including reasonable attorneys’ fees) and all expenses reasonably incurred by Trane in
taking possession, cleaning and repairing and re-renting any such Equipment. Any amounts remaining from the re-renting after deduction of all such fees, costs and expenses shall be credited to Customer’s obligation hereunder; b. disconnect and/or retake possession of any and all equipment with notice required by law or other process of law. For such purpose, Trane may enter upon the premises where the equipment is located and disconnect and/or remove same therefrom with proper notice without being liable in any suit, action or other proceeding by Customer; c. terminate this Agreement as to any and all equipment; d. terminate any other agreement(s) between Trane and Customer; and/or e. pursue any other rights and/or remedies, whether at law or in equity.

Indemnity: To the fullest extent permitted by law, Trane and Customer shall indemnify, defend and hold harmless each other from any and all claims, actions, costs, expenses, damages and liabilities, including reasonable attorneys' fees, resulting from death or bodily injury or damage to real or tangible personal property, to the extent caused by the negligence or misconduct of their respective employees or other authorized agents in connection with their activities within the scope of this Agreement. Neither party shall indemnify the other against claims, damages, expenses or liabilities to the extent attributable to the acts or omissions of the other party. If the parties are both at fault, the obligation to indemnify shall be proportional to their relative fault. The duty to indemnify will continue in full force and effect, notwithstanding the expiration or early termination hereof, with respect to any claims based on facts or conditions that occurred prior to expiration or termination.

Limitation of Liability: NOT WITHSTANDING ANYTHING TO THE CONTRARY, IN NO EVENT SHALL TRANE BE LIABLE FOR ANY

SPECIAL, INCIDENTAL, INDIRECT CONSEQUENTIAL, OR PUNITIVE OR EXEMPLARY DAMAGES (INCLUDING WITHOUT

LIMITATION BUSINESS INTERRUPTION, LOST DATA, LOST REVENUE, LOST PROFITS, LOST DOLLAR SAVINGS, OR LOST

ENERGY USE SAVINGS, EVEN IF A PARTY HAS BEEN ADVISED OF SUCH POSSIBLE DAMAGES OR IF SAME WERE

REASONABLY FORESEEABLE AND REGARDLESS OF WHETHER THE CAUSE OF ACTION IS FRAMED IN CONTRACT, NEGLIGENCE, ANY OTHER TORT, WARRANTY, STRICT LIABILITY, OR PRODUCT LIABILITY). In no event will Trane’s liability in connection with the provision of products or services or otherwise under this Agreement exceed the entire amount paid to Trane by Customer under this Agreement.

NO REPRESENTATION OR WARRANTY OF ANY KIND, INCLUDING WARRANTY OF MERCHANTABILITY OR FITNESS FOR

PARTICULAR PURPOSE, IS MADE REGARDING PREVENTING, ELIMINATING, REDUCING OR INHIBITING ANY MOLD, FUNGUS, BACTERIA, VIRUS, MICROBIAL GROWTH, OR ANY OTHER CONTAMINANTS (INCLUDING COVID-19 OR ANY SIMILAR VIRUS) (COLLECTIVELY, “CONTAMINANTS”), WHETHER INVOLVING OR IN CONNECTION WITH EQUIPMENT, ANY COMPONENT THEREOF, SERVICES OR OTHERWISE. IN NO EVENT SHALL TRANE HAVE ANY LIABILITY FOR THE PREVENTION,

ELIMINATION, REDUCTION OR INHIBITION OF THE GROWTH OR SPREAD OF SUCH CONTAMINANTS INVOLVING OR IN

CONNECTION WITH ANY EQUIPMENT, ANY COMPONENT THEREOF, SERVICES OR OTHERWISE AND CUSTOMER HEREBY SPECIFICALLY ACKNOWLDGES AND AGREES THERETO.

Customer shall indemnify and defend Trane against, and Customer is solely responsible for, all fines, penalties, losses, claims, arising out of or alleged to arise out of (a) Customer’s acts or omissions in connection with the use, operation, handling, repair, maintenance, and/or alteration and modification of the equipment; and (b) the condition of building or physical plant equipment, and suitability of the equipment for Customer’s purpose.

If a refrigerant leak or inadvertent venting is discovered by Customer during the rental period, Trane must be notified immediately. Customer must also notify any and all regulatory authorities (e.g., environmental protection agencies) in accordance with applicable laws and regulations. Customer shall be liable for, and indemnify Trane against, any fines, claims, injuries, losses or damages resulting from of any refrigerant leak to the extent not caused by Trane.

In case of loss or theft of the equipment, Customer will be responsible for either replacement of the equipment with identical equipment or payment of its full replacement value. In either case, rental charges will continue until the equipment is replaced or reimbursement is made in full. Trane, at its sole discretion may report as stolen all Equipment not returned within ten (10) days of the end of the rental period.

Customer will pay all collection fees, court costs, attorney’s fees or any other expense required to enforce the terms and conditions of this Agreement.

COVID-19 LIMITATION ON LIABILITY
The transmission of COVID-19 may occur in a variety of ways and circumstances, many of the aspects of which are currently not known.

HVAC systems, products, services and other offerings have not been tested for their effectiveness in reducing the spread of COVID-19, including through the air in closed environments. IN NO EVENT WILL TRANE BE LIABLE UNDER THIS AGREEMENT OR OTHERWISE

FOR ANY ACTION OR CLAIM, WHETHER BASED ON WARRANTY, CONTRACT, TORT OR OTHERWISE, FOR ANY BODILY INJURY (INCLUDING DEATH) OR ANY OTHER LIABILITIES, DAMAGES OR COSTS RELATED TO COVID-19 (INCLUCING THE SPREAD, TRANSMISSION OR CONTAMINATION THEREOF) (COLLECTIVELY, “COVID-19 LIABILITIES”) AND CUSTOMER HEREBY EXPRESSLY RELEASES TRANE FROM ANY SUCH COVID-19 LIABILITIES.

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© 2022 Trane All Rights Reserved
0423

Force Majeure: Trane’s duty to perform under this Agreement is contingent upon the non-occurrence of an Event of Force Majeure. If Trane shall be unable to carry out any material obligation under this Agreement due to an Event of Force Majeure, this Agreement shall at Trane’s election (i) remain in effect but Trane’s obligations shall be suspended until the uncontrollable event terminates or (ii) be terminated upon 10 days notice to Customer, in which event Customer shall pay Trane for the period of time Customer has the benefit of the rental to the date of termination. An "Event of Force Majeure" shall mean any cause or event beyond the control of Trane. Without limiting the foregoing, “Event of Force Majeure” includes: acts of God; acts of terrorism, war or the public enemy; flood; earthquake; tornado; storm; fire; civil disobedience; pandemic insurrections; riots; labor/labour disputes; labor/labour or material shortages; sabotage; restraint by court order or public authority (whether valid or invalid), and action or non-action by or inability to obtain or keep in force the necessary governmental authorizations, permits, licenses, certificates or approvals if not caused by Trane; and the requirements of any applicable government in any manner that diverts either the material or the finished product to the direct or indirect benefit of the government.

General Terms: This Agreement shall be governed by and construed in accordance with the laws of the State of North Carolina. This Agreement contains all of the agreements, representations and understandings of the parties and supersedes and replaces all previous understandings, commitments or agreements, oral or written related to the subject matter hereof. This Agreement may not be amended, nor any obligation waived, except by a writing signed by both parties. If any part of this Agreement is deemed to be unlawful, invalid, void or otherwise unenforceable, the rights and obligations of the parties shall be reduced only to the extent required to remove the invalidity or unenforceability. This Agreement may not be assigned by Customer without Trane’s prior written consent, in which event this Agreement shall bind and inure to the benefit of the parties hereto and their permitted successors and assigns. Any failure by Trane to enforce any provision of this Agreement shall not constitute a waiver thereof or any other provision. This Agreement may be executed in several counterparts, each of which when executed shall be deemed to be an original, but all together shall constitute but one and the same Agreement. A fully executed facsimile copy hereof or the several counterparts shall suffice as an original.

Limited Waiver of Sovereign Immunity: If Customer is an Indian tribe (in the U.S.) or a First Nation or Band Council (in Canada), Customer, whether acting in its capacity as a government, governmental entity, a duly organized corporate entity or otherwise, for itself and for its agents, successors, and assigns: (1) hereby provides this limited waiver of its sovereign immunity as to any damages, claims, lawsuit, or cause of action (herein “Action”) brought against Customer by Trane and arising or alleged to arise out of the furnishing by Trane of any product or service under this Agreement, whether such Action is based in contract, tort, strict liability, civil liability or any other legal theory; (2) agrees that jurisdiction and venue for any such Action shall be proper and valid (a) if Customer is in the U.S., in any state or United States court located in the state in which Trane is performing this Agreement or (b) if Customer is in Canada, in the superior court of the province or territory in which the work was performed; (3) expressly consents to such Action, and waives any objection to jurisdiction or venue; (4) waives any requirement of exhaustion of tribal court or administrative remedies for any Action arising out of or related to this Agreement; and (5) expressly acknowledges and agrees that Trane is not subject to the jurisdiction of Customer’s tribal court or any similar tribal forum, that Customer will not bring any action against Trane in tribal court, and that Customer will not avail itself of any ruling or direction of the tribal court permitting or directing it to suspend its payment or other obligations under this Agreement. The individual signing on behalf of Customer warrants and represents that such individual is duly authorized to provide this waiver and enter into this Agreement and that this Agreement constitutes the valid and legally binding obligation of Customer, enforceable in accordance with its terms.

1-50.01 (0423)
Supersedes 1-50.01 (0123)

18.C

© 2022 Trane All Rights Reserved
0423

AIG Insurance Company
Rental Protection Program
Coverage Questions: 1-855-601-1787 Claims: 1-800-755-5115

Trane must have the completed and signed rental proposal with Rental Protection Program box marked “Yes” before the equipment arrives at the customer’s site in order to have the equipment protection.

Important Questions: Answers:

What is covered? Direct physical loss to rental equipment caused by a covered peril to property that you have rented from Trane Rental Services including but not limited to theft, vandalism, fire water damage and accidental damages.

Policy Limit of Liability: $ 1,000,000 for any one occurrence. This is the most that is paid in any one occurrence for loss to covered property.

What is the overall deductible? Property Damage $ 2,500 Per Occurrence (except whether the Claim involves loss at one or more locations, the deductible amount shall apply against the total rental equipment loss suffered by the Insured from any one occurrence.

Valuation: Replacement Cost for equipment when model age is less than or equal to 5 years. All Other is Actual Cash Value.

Are there coverage limitations? Property is only covered for the equipment that is rented from Trane Rental Services.
a. Described on the “schedule of coverages”; and
b. While in transit to the rental customer or while at the premises of the rental customer after delivery.
c. Consequential damages (not including Supplemental coverage below) are not covered
Supplemental Coverage: 25% of the amount of paid for loss for Debris Removal. * $ 5,000 Additional Debris Removal Limit
* $ 10,000 in the annual aggregate for Pollutant Cleanup and Removal - subject to a 180 day reporting provision.

Perils (Causes of Loss)
Excluded: Unless modified by
endorsement or in the additional
terms and conditions section.

Aircraft or Watercraft
Buildings and Land Contraband
Money and Securities
Vehicles
Waterborne Property
Mysterious Disappearance (when no
in care custody and control of a 3rd
party carrier)
Earth Movement or Volcanic Eruption
Flood
Sewer Backup and Water Below the
Surface
Electrical Currents
Theft from an Unattended Vehicle
Wear and Tear/Mechanical
Breakdown
Intentional Abuse, neglect, or fraud
Who is Marsh? Marsh Sponsored Programs, a division of Marsh USA Inc., is the program administrator providing insurance for Trane Rental customers through AIG Marine Cargo program. Marsh offers a toll free number, 1-855-1787, where a licenses agent is available to answer any coverage questions or provide any claims assistance, as needed.

Where should I report a claim? First notice of loss should be reported by calling 1-800-755-5115

This document provides a synopsis of coverage and is being provided as a reference only. The actual policy determines coverage. The policy contains exclusions, limitations, and other provisions not referenced (or only briefly summarized) here and the policy should be consulted for full coverage terms, conditions, and requirements. Administrator: Marsh Sponsored Programs, a division of Marsh USA Inc. In CA, dba Marsh Risk & Insurance Services, CA Ins. Lic.# 0437153

18.C

1 Noah Rau
From: Kurt Mikolaycik
Sent: Monday, May 1, 2023 1:04 PM
To: Noah Rau; Charles Russell
Subject: FW: Carrier Rental Systems - Temporary 125ton ACC Attachments: 125 RTAA.pdf; 300 kva 480-240-208 1002255-3432.pdf The quote I received from Carrier rentals.

Thank You,

Kurt Mikolaycik
Facilties Maintenance Supervisor
Public Works Department
Phone: (951) 765-3820
Cell: (951) 757-8317
Office Hours: Mon–Thurs 6:30am – 4:30pm

From: Hershey, Jacob <[email protected]>
Sent: Monday, May 1, 2023 12:50 PM
To: Kurt Mikolaycik <[email protected]>
Subject: Carrier Rental Systems - Temporary 125ton ACC

Warning: This email originated from outside the City of Hemet. Think before you click! Kurt,
Nice speaking with you today. I’ve attached the equipment I would recommend for your application. I’ve also outlined a rough budget below. Please note I’ll need you to confirm additional information about the site but this should be enough info for budgetary purposes.

Scope:

Accept delivery of Temp equipment
Offload with crane/forklift Chiller, pump, transformer, accessories Disconnect piping and electrical from existing chiller
Furnish and install 3way valve for temporary hose connections (leave for future use) Connect temporary piping to temp chiller
Connect temporary electric to transformer, connect from transformer to temp chiller Fill temporary loop system
Setup temporary fencing around temp equipment
Start temp unit, provide brief tutorial on startup/shutdown and what to do in case of emergency

PM
Clean and inspect unit quarterly

Teardown:

Disconnect and drain temporary system from existing piping and electrical Wrap and load equipment on pallets for transportation

18.C

2 Leave temporary taps for future use.

Equipment 125ton ACC with transformer, pump, 100’ hose and cabling connections and temporary fencing

MONTHLY: $11,750 (if you give me 6 month commitment upfront I’ll take off 10% per month)

LABOR
SETUP - $9360
STARTUP - $1560
TEARDOWN – $4680
PM - $1620 PER QUARTER
CRANE – $3250 LOAD $3250 UNLOAD
JOBSUPPLIES – $1200 – 3 WAY VAVLES, BLANK PLATES, DUNNAGE, ETC.

FREIGHT:

DELIVERY $1500
RETURN $1500

NOT INCLUDING: TAXES, PERMITS, REPAIRS

Jacob Hershey
Technical Sales Consultant
Carrier Rental Systems
2478 Peck Road City of Industry CA 90601
Cell: (213)-800-3078
Tel: (800) 586-8336
EFax: (860)-660-5078
[email protected]
https://www.carrier.com/rentals/en/us/locations/az/phoenix/ Carrier Rental Systems Video

18.C

City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - May 23 2023
Department: Finance
Submitted by: Mark Prestwich, City Manager
Paul Espinoza, Interim Finance Director;

☐ Receive and File ☐ Consent Calendar ☒ Business Item ☐ Public Hearing

TITLE:

A Resolution of the City Council of the City of Hemet, California, Approving a Second Amendment to the Professional Services Agreement for Consulting Services with SoftResources LLC for the Acquisition of an Enterprise Resource Planning Software System in an amount not to exceed $330,204.90 and Authorizing the City Manager to Execute the Agreement, Purchase Orders, and all other Supporting Documents related to the Agreement and Authorizing the Finance Director to Record a Supplemental Appropriation in the Amount of $198,150.00.

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Approving a Second Amendment to the Professional Services Agreement for Consulti ng Services with SoftResources LLC for the Acquisition of an Enterprise Resource Planning Software System in an amount not to exceed $330,204.90 and Authorizing the City Manager to Execute the Agreement, Purchase Orders, and all other Supporting Documents related to the Agreement and Authorizing the Finance Director to Record a Supplemental Appropriation in the Amount of $198,150.00.

BACKGROUND:

In early August 2022, the City Council of the City of Hemet approved the Professional Services Agreement for C onsulting Services with SoftResources LLC for the Acquisition of an Enterprise Resource Planning (ERP) Software System in the amount of $132,400.00.

In December 2022, a First Amendment to the Professional Services Agreement for Consulting Services with SoftResources LLC for the Acquisition of an ERP Software System was approved. This First Amendment clarified the terms of the Professional Services Agreement with SoftResources and further reduced the total compensation amount from $132,400.00 to $132,054.90.

This Second Amendment to the Professional Services Agreement for Consulting Services with SoftResources recommends an amendment to increase the compensation to not exceed $330,204.90.

18.D

ANALYSIS:

In April 2022, staff recommended approval of the Professional Services Agreement for Consulting Services with SoftResources LLC for acquiring an Enterprise Resource Planning (ERP) Software System for $132,400. This agreement called for a work plan that co nsisted of the following 5 (five) phases:

1. Project Planning and Monitoring
• Project Planning and Management
• Project Initiation Meeting and Data Collection
• Business Process Analysis

2. ERP Needs Assessment
• Business Case Recommendations
• Process Design and Requirements

3. ERP Request for Proposal
• RFP Draft
• Governance Support

4. System Selection and Contract Negotiations
• System Selection
• Contract Negotiations

5. ERP Implementation
• Implementation Transition
• Implementation Advisory Services (Optional at the City's discretion) • Implementation Look Back (Optional at the City's discretion)

The Professional Services Agreement with SoftResources did not include the ERP Implementation (Phase 5 of the work plan) as staff at the time was unsure if SoftResources would be needed for the implementation phase of the project or if staff could perform the implementation on their own. At this time, staff is recommending that SoftResources assist with the implementation phase of the project for a cost of $174,000.00.

Additionally, the approved work plan in the original agreement with SoftResources included the acquisition of an ERP Software System from one sole vendor that would support all facets of the City of Hemet's op erating needs, such as Accounting, Finance, Budgeting, Purchasing, Payroll, Human Resources, Utility Billing and Permitting. As the City has not undergone a new ERP system conversion in over 20 years, it was staff's hope to find one ERP Software System to meet all of the City's operating needs, including Permitting.

Over the past 12 months City Staff has worked closely with SoftResources to determine the City's specific operating needs and which vendor would best meet these needs. Based on this analysis it was determined that finding one ERP Software System to meet all of the City's operating needs is not possible. While most of the vendors could meet most of the operating needs, the City's Permitting needs were found to be lacking. Furthermore, based on discussions with SoftResources, finding a sole ERP system that meets all of the City's operating needs including Permitting is rare.

18.D

At this time, SoftResources has performed most of the phases of the professional services agreement through Phase four (4) System selection and negotiations. Before completing Phase four (4) and Phase (5) of the contract, the City's Permitting needs (including Planning and Land Management) must be addressed.

To this end, staff is recommending a second amendment to the Professional Services Agreement for Consulting Services with SoftResources for a Land Management System (LMS) that will solely focus on the City's Permitting needs. This would result in the City having two separate yet compatible systems, the primary ERP System that will address the City's operating needs such as Accounting, Finance, Budgeting, Purchasing, Payroll, Human Resources and Utility Billing and a Land Management System that will focus on the City's Permitting and Planning needs. The cost for SoftResources to assist with selecting and negotiating with a vendor for a LMS is $24,150.00.

DISCUSSION:

As discussed, to complete the acquisition of an ERP Software System would entail the implementation of a Land Management System (LMS) to focus solely on the City's Permitting needs. As this LMS was not considered or anticipated in the approval of the orig inal Professional Services Agreement for Consulting Services with SoftResources, staff is now recommending a second amendment to the agreement with SoftResources in an amount not to exceed $330,204.90.

This Second Amendment would increase the contract amount from the previously approved amount of $132,054.90 by $198,150.00 to a not to exceed amount of $330,204.90 for the term of the contract.

The ERP Implementation work phase of the project is further broken down as follows:

PREVIOUS COUNCIL ACTION:

In early August 2022, the City Council of the City of Hemet approved the Professional Services Agreement for Consulting Services with SoftResources LLC for the Acquisition of an Enterprise Resource Planning Software System in the amount of $132,400.00.

In December 2022, a First Amendment to the Professional Services Agreement for Consulting Services with SoftResources LLC for the Acquisition of an Enterprise Resource Planning Software System was approved. This First Amendment clarified the terms of the Professional Services Agreement with SoftResources and further reduced the total compensation amount from $132,400.00 to $132,054.90.

18.D

STRATEGIC PLAN INTEGRATION:

GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 1: Operate in a financially sustainable manner.

Objective 2: Evaluate existing practices to ensure continuity with industry best practi ces.

Objective 3: Provide Council with policies that are consistent while lessening liabilities.

Objective 4: Increase employee retention by training and creating a positive workplace.

Objective 5: Streamline fire prevention coordination efforts.

FISCAL IMPACT:

Funding for the Second Amendment to the Professional Services Agreement for Consulting Services with SoftResources is available in the Development Impact Fee (DIF) Fund Balance. To fund the second amendment to the agreement would entail an ap propriation from the DIF Fund Balance in the amount of $198,150.00 to the operating supplies and services account (account number 316 -1400- 2710).

As a result of staff's recommended action the available DIF Fund Balance of $1,097,122.00 would be reduced by $198,150.00, resulting in a revised available DIF Fund balance of $898,972.00.

No General Fund appropriation is required for this recommended action.

ATTACHMENT(S):

Attachment 1: Resolution for 2nd amendment with SoftResources for ERP Consulting Services Attachment 2: Soft Resources - ERP Consulting - Second Amendment - 2023.docx

18.D

City of Hemet Resolution No. 2023-xxx

CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2023-XXX

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF HEMET, CALIFORNIA APPROVING A

SECOND AMENDMENT TO THE PROFESSIONAL

SERVICES AGREEMENT FOR CONSULTING

SERVICES WITH SOFTRESOURCES LLC FOR

THE ACQUISITION OF AN ENTERPRISE

RESOURCE PLANNING SOFTWARE SYSTEM IN
AN AMOUNT NOT TO EXCEED $330,204.90 AND

AUTHORIZING THE CITY MANAGER TO EXECUTE

THE AGREEMENT, PURCHASE ORDERS, AND

ALL OTHER SUPPORTING DOCUMENTS

RELATED TO THE AGREEMENT AND

AUTHORIIZING THE FINANCE DIRECTOR TO

RECORD A SUPPLEMENTAL APPROPRIATION IN
THE AMOUNT OF $198,150.00.

The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follow:

WHEREAS, In early August 2022, the City Council of the
City of Hemet approved the Professional Services Agreement for Consulting Services with SoftResources LLC for the Acquisition of an Enterprise Resource Planning (ERP) Software System in the amount of $132,400.00; and
WHEREAS, In December 2022, a First Amendment to
the Professional Services Agreement for Consulting Services with SoftResources LLC for the Acquisition of an Enterprise Resource Planning Software System was approved. This First Amendment clarified the terms of the Professional Services Agreement with

18.D

City of Hemet Resolution No. 2023-xxx
SoftResources and further reduced the total compensation amount from $132,400.00 to $132,054.90; and
WHEREAS, Staff recommends the approval of the Second
Amendment to the Professional Services Agreement for Consulting Services with SoftResources to increase the compensation to not exceed $330,204.90.

NOW, THERFORE, THE CITY COUNCIL OF THE CITY OF

HEMET FINDS, DETERMINES, ORDERS AND RESOLVES AS
FOLLOWS:

SECTION 1. Incorporation of Recitals, The City Council of the City of Hemet finds and determines that the above referenced recitals are true and correct and the material to this Resolution.

SECTION 2. City Council Actions.
a) The City Manager, or his designee, is authorized and directed to execute any purchase orders, agreements, or other documents necessary for Second Amendment to the Professional Services Agreement for Consulting Services with SoftResources LLC for the Acquisition of an Enterprise Resource Planning Software System in an amount not to exceed $330,204.90, so long as such purchase orders, agreements, or other documents are in a form approved by the City Attorney.
b) The Finance Director is authorized to record a supplemental appropriation in the amount of $198,150.00 in the General Facilities DIF Fund (316).

18.D

City of Hemet Resolution No. 2023-xxx
PASSED, APPROVED AND ADOPTED this 23rd day of May,
2023.
____________________________
Joe Males, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk

18.D

City of Hemet Resolution No. 2023-xxx
State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 23rd day of May, 2023, and was passed by the following vote:

AYES: Council Members:

NOES: Council Members: None.

ABSTAIN: Council Members: None.

ABSENT: Council Members: None.
_____________________________
John Paul Maier, City Clerk

18.D

18.D

00091753.1

SECOND AMENDMENT TO

AGREEMENT

BY AND BETWEEN

THE CITY OF HEMET

A CALIFORNIA MUNICIPAL CORPORATION

AND

SOFTRESOURCES L.L.C.

A LIMITED LIABILITY COMPANY

DATED: MAY 24, 2023

Form Approved 2/17/2023

18.D

00091753.1 Page | 1

SECOND AMENDMENT TO AGREEMENT
This Second Amendment to the Professional Services Agreement for Consulting Services is made and entered into as of this 24th day of May, 2023, by and between the City of Hemet (“City”), a California municipal corporation and SoftResources L.L.C, a limited liability company (“Contractor”). City and Contractor are sometimes hereinafter referred to as “Party” and hereinafter collectively referred to as the “Parties.”

RECITALS
A. Whereas, the Parties entered into that certain agreement entitled “Professional Services Agreement” dated August 9, 2022 (“Agreement”), attached hereto as Attachment “ I” for the purpose of retaining services of Contractor to provide Consulting Services (“Services”).

B. Whereas the Parties entered into that certain First Amendment for Services dated December 7, 2022 (“First Amendment”), attached hereto as Attachment “II” to amend the Agreement to revise the scope of services and increase the not-to exceed compensation amount.

NOW, THEREFORE, in consideration of the promises made and recited herein, the Parties do hereby enter into this Second Amendment which modifies and amends the Agreement as follows:

1. Section 4, Compensation and Method of Payment, is hereby amended at subsection (a) to increase the compensation to not exceed three hundred thirty thousand, two hundred and four dollars and ninety cents ($330,204.90).

2. Exhibit “A” is hereby deleted in its entirety and replaced with Exhibit “A-2, attached hereto and incorporated herein.

3. Exhibit “B” is hereby deleted in its entirety and replaced with Exhibit “B-2”, attached hereto and incorporated herein.

4. All other terms and conditions of the Agreement between the Parties not inconsistent with the First Amendment shall remain in full force and effect as if fully set forth herein. (Signatures on the Following Page)

18.D

00091753.1 Page | 2

IN WITNESS WHEREOF, the Parties have executed this Second Amendment to the Professional Services Agreement by and between the City of Hemet and SoftResources L.L.C. is to be executed on the date first stated above.

CITY:

THE CITY OF HEMET

By: ________________________________
Mark Prestwich, City Manager

ATTEST:

By: ______________________________
John Maier, City Clerk

APPROVED AS TO FORM:

By: _____________________________
Steven Graham, City Attorney

CONTRACTOR:

By: ________________________________
Elaine Watson. Principal, SoftResources L.L.C.

18.D

00091753.1 Page | 3

Attachment “I”

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00091753.1 Page | 4

Attachment “II”

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00091753.1 Page | 5

Exhibit “A-2”
Scope of Services

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Exhibit “B-2”
Compensation
Hours $
Phases

Project Planning and Monitoring

1. Project Planning and Management
Kickoff 4
800.00
Risk Management Plan 6
1,200.00
Project Management 12
2,400.00
Assessment Framework 8
1,600.00

2. Project Initiation Meeting and Data Collection (3 days) Project Plan 8
1,600.00
Discovery Workshops Prep 8
1,600.00
Review Documentation 4
800.00
Facilitate Discovery Workshops (up to 24 hours) 48
9,600.00

3. Business Process Analysis 28
5,600.00
126
25,200.00

ERP Needs Assessment

4. Business Case Recommendations
Needs Assessment (Report) 22
4,400.00
Gap Analysis 20
4,000.00
Module Recommendation 8
1,600.00
Project Governance 8
1,600.00
Chart of Accounts 10
2,000.00
System Inventory 12
2,400.00

5. Process Design and Requirements

18.D

00091753.1 Page | 15

Define Requirements 48
9,600.00
Process Maps: Current/Process Change/To-Be (60 hours) 20 2,000.00
(CHANGED TO PROCESS OBSERV - ADD #1) 148
27,600.00

ERP Request for Proposal

6. RFP Draft
RFP for ERP Software 24
4,800.00
RFP for Permitting Software 22
2,400.00
Vendor Longlist 4
800.00
RFP Issuance Support 4
800.00
RFP Management Support 8
1,600.00

7. Governance Support 12
2,400.00
74 12,800.00

System Selection and Contract Negotiations

8. System Selection
Initial Review 16
3,200.00
Fit Analysis 28
5,600.00
Shortlist Comparison Chart 18
3,600.00
Vendor Analysis Report 28
5,600.00
Demo Script 26
5,200.00
Schedule Demos
6 1,200.00
Pre-Demo Meetings
8 1,600.00
Demo Report
2 400.00
Facilitate Demos (3 2-day demos)
72 10,800.00
Facilitate Permitting Demos (3 1-day demos) 18 3,600.00 Demo Wrap Up 6 1,200.00
Permitting Demo Wrap Up 6 1,200.00

18.D

00091753.1 Page | 16

Vendor Management
8 1,600.00
Due Diligence Tasks
12 2,400.00
Permitting Due Diligence Tasks 8 1,600.00
Final Decision Meeting
12 2,400.00
Permitting Decision Meeting 8 1,600.00

264

52,800.00

9. Contract Negotiations
Vendor Contract Review 36 7,200.00
Permitting Contract Review 36 7,200.00
Vendor Statement of Work 36 7,200.00
Permitting Vendor Statement of Work 36 7,200.00
144 28,800.00

Total
756

147,200.00

TRAVEL 7,254.90
TRAVEL FOR PERMITTING 1,750.00

Sub-Total $156,204.90
ERP Implementation

10. Implementation Transition
Project Manager 40 8,000.00

11. Implementation Advisory Services
Project Manager 800 160,000.00

12. Implementation Look Back
Project Manager 30 6,000.00

Sub-Total $174,000.00
Total $330,204.90

18.D

00091753.1 Page | 19

1. MANDATORY INVOICE INFORMATION/NOTICES.

Consultant shall notify the City in writing whenever it has reason to believe that the costs the Consultant expects to incur under this Agreement in the following sixty (60) days, when added to all costs previously incurred, will exceed eighty percent (80%) of the Not to Exceed Amount specified herein. As part of the notification, the Consul tant shall provide the City with a revised estimate of the total cost of performing this Agreement.

On invoices submitted to the City, Consultant shall identify at the top of the first page, the Agreement’s not to exceed amount , the total amount billed to date, the services rendered during the billing period, and the amount due for the statement invoice for which reimbursement is sought in the statement invoice.

2. REMAINDER UNCHANGED. Except as specifically modified and amended in this Amendment, the Agreement remains in full force and effect and binding upon the Parties.

3. INTEGRATION. This Amendment consists of pages 1 through 18, inclusive, which constitute the entire understanding and agreement of the Parties and supersedes all negotiations or previous agreements, including written or verbal communications between the Parties with respect to all or any part of the transaction discussed in this Amendment.

4. SEVERABILITY. If any portion of this Amendment is declared invalid, illegal or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

5. EFFECTIVE DATE. This Amendment shall not become effective until the date it has been executed by the appropriate authorities of the City and Consultant.

6. APPLICABLE LAW. The laws of the State of California shall govern the interpretation and enforcement of this Amendment.

7. REFERENCES. All references to the Agreement include all their respective terms and provisions. All defined terms utilized in this Amendment have the same meaning as provided in the Agreement, unless expressly stated to the contrary in this Amendment. [SIGNATURE PAGE FOLLOWS]

18.D

00091753.1 Page | 20

IN WITNESS WHEREOF, the Parties hereto have executed this Amendment to the Agreement on the date and year first written above.

CITY OF HEMET
___________________________
Mark Prestwich
City Manager
ATTEST:

CITY CLERK
By: ___________________________
APPROVED AS TO FORM:

CITY ATTORNEY
By: ____________________________

CONSULTANT
By:

Its:

18.D

City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - May 23 2023
Department: Administration
Submitted by: Mark Prestwich, City Manager
John Maier, City Clerk;

☐ Receive and File ☐ Consent Calendar ☒ Business Item ☐ Public Hearing

TITLE:

An Ordinance of the City Council of the City of Hemet, California, Adding Article VI "Electronic And Paperless Filing of Fair Political Practices Commission Campaign Disclosure Statements and Statements of Economic Interests" to Chapter 2 "Administration" of the Hemet Municipal Code

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Waive full reading and introduce by title only an Ordinance of the City Council of the City of Hemet, California, adding Article VI "Electronic And Paperless Filing of Fair Political Practices Commission Campaign Disclosure Statements and Statements of Economic Interests" to Chapter 2 "Administration" of the Hemet Municipal Code.

BACKGROUND:

The Political Reform Act recognizes campaigns that spend or raise more than $2,000 as “Controlled Committees.” Under the Act, these committees are obligated to file detailed campaign finance statements, also known as Fair Political Practices Commission (FPPC) Form 460s. The City Clerk is the local filing officer for the City of Hemet, and is responsible for receiving, reviewing, and storing campaign disclosure information, as well as making it accessible to the public.

Effective January 1, 2021, Assembly Bill (AB) 2151 requires cities to post any campaign state ment, report, or other document required by the Political Reform Act to its city website within 72 hours of its filing. The City Clerk’s office currently accepts paper filings of such documents and staff has been directed to manually redact and upload forms to the City website.

To provide a more efficient process, the City Clerk’s Office recently acquired NetFile, an electronic/paperless filing system that accommodates online filing of several types of FPPC forms, including Forms 460, 470, 496, and 497, and meets the requirements of the Secretary of State. NetFile will ensure compliance with AB 2151, provide more transparency to the public, and offer an easier way for all filers to complete their required filings.

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ANALYSIS:

Government Code section 84615 allows local government agencies to require an elected and appointed official, candidate, or committee to file FPPC campaign statements, reports, or other documents online or electronically with a local filing officer.

In order for the City of Hemet to accept electronically filed statements, the City Council must adopt an ordinance approving the use of an online or electronic filing system, which shall include the legislative finding that the online or electronic system will operate securely and effectively and will not unduly burden filers.

In terms of security, the NetFile system is a web-based, vendor-hosted application that utilizes “industry best practices” for securing data, using the same data encryption for online filings that is used by banks for online banking. NetFile stores and backs up data at three separate locations, creating the essential safety measures and redundancy that allow for the recovery of information in the event of an emergency or disaster.

Statement of Economic Interests (Form 700):

The Form 700 component of NetFile does not require an ordinance and is simply an internal procedural change. However, with the transition to electronic filing of campaign disclosure statements, staff recommends all future reports and other documents filed on behalf of Statement of Economic Interest filers be filed electronically. The City Clerk is responsible for the annual filing of Form 700s by 87200 Filers (City Council, Planning Commission, City Manager, City Trea surer, and City Attorney) and designated City staff, boards, commissions, and consultants. Form 700s occasionally need amendments or are submitted incomplete or without appropriate schedules attached. The Form 700 electronic filing system incorporates an i nitial review process that alerts the filer of errors at the time they enter their information, thereby minimizing the need for the City Clerk to request amendments.

There are currently 215 cities and 50 counties in California using electronic filing systems for Form 700 filings.

DISCUSSION:

Implementation of the NetFile system will promote transparency and provide convenience for committees, individuals, and the public. It provides 24-hour filing and viewing accessibility of campaign finance information from any computer, anywhere. In certain instances, the NetFile system will also increase the accuracy of filed campaign statements by prohibiting any filings that may have inadvertently omitted information required under the Political Reform Act.

To ensure a smooth transition, NetFile and the City Clerk will offer extensive training to all filers.

PREVIOUS COUNCIL ACTION:

No prior actions taken.

STRATEGIC PLAN INTEGRATION:

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GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 1: Operate in a financially sustainable manner.

Objective 2: Evaluate existing practices to ensure continuity with industry best practi ces.

Objective 3: Provide Council with policies that are consistent while lessening liabilities.

Objective 4: Increase employee retention by training and creating a positive workplace.

FISCAL IMPACT:

The NetFile system total cost is $6,400 per year. Funds have been appropriated in the Fiscal year 2022-2023 City Clerk's office budget.

ALTERNATIVE(S):

The City Council may choose to not waive the first reading of the Ordinance and provide alternative

ATTACHMENT(S):

Attachment 1: HemetNetFile - Ordinance

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HEMET ORDINANCE NO. XXX
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CITY OF HEMET

HEMET, CALIFORNIA
ORDINANCE NO. XXX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

HEMET, CALIFORNIA, ADDING ARTICLE VI
"ELECTRONIC AND PAPERLESS FILING OF FAIR

POLITICAL PRACTICES COMMISSION CAMPAIGN

DISCLOSURE STATEMENTS AND STATEMENTS OF
ECONOMIC INTERESTS" TO CHAPTER 2
"ADMINISTRATION" OF THE HEMET MUNICIPAL CODE
WHEREAS, Government Code Section 84615 currently provides that a local agency may adopt an ordinance to require an elected officer, candidate, committee, or other person required to file statements, reports, or other documents required by Chapter 4 of the Political Reform Act (commencing with Section 84100 of the Government Code), except an elected officer, candidate, committee, or other person who receives contributions totaling less than $2,000 and who makes independent expenditures totaling less than $2,000 in a calendar year, to file those statements, reports, or other documents online or electronically with the local filing officer; and WHEREAS, the City has entered into an agreement with NetFile, Inc., a vendor approved by the California Secretary of State, to provide an online electronic filing system ("System") for campaign disclosure statements and Statements of Economic Interest forms; and
WHEREAS, the System will operate securely and effectively and will not unduly burden filers. Specifically: (1) the System will ensure the integrity of the data and includes safeguards against efforts to tamper with, manipulate, alter, or subvert the data; (2) the System will only accept a filing in the standardized record format developed by the Secretary of State and compatible with the Secretary of State's system for receiving

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an online or electronic filing; and (3) the System will be available free of charge to filers and to the public for viewing filings; and
WHEREAS, the City of Hemet desires to amend the Hemet Municipal Code to add a new Article relating to electronic filing of Campaign Disclosure Statements and Statements of Economic Interests;

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET DOES ORDAIN AS FOLLOWS:

SECTION 1. Recitals. The City Council determines that the above Recitals are true and correct and are incorporated as though fully set forth herein.

SECTION 2. Municipal Code Amendment. Chapter 2 of the Hemet Municipal Code is hereby amended by adding Article VI and Section 2-600 to read as follows:
“Article VI – Campaign Regulations
Sec. 2-600. – Electronic and Paperless Filings.
(a) Any elected officer, candidate, commission, committee, or other person required to file statements, reports, or other documents required by Government Code Chapter 4 – Political Reform Act (commencing with Section 84100) shall file those statements, reports, or other documents online or electronically with the City Clerk.

Elected officers, candidates, or committees required to file statements must file such Statements using the City Clerk's online system, unless exempt from the requirement to file online pursuant to Government Code Section 84615(a) because the officer, candidate, or committee receives less than $2,000 in contributions and makes less than $2,000 in expenditures in a calendar year. All other individuals required to file Statements of Economic Interest according to the City’s adopted Code of Conflict of Interest must file electronically using the City Clerk’s online system. (b) Any person holding a position listed in Government Code Section 87200 or designated in the city's local conflict of interest code adopted pursuant to Government

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Code section 87300, shall file any required Statement of Economic Interest reports (Form 700) online or electronically with the City Clerk. (c) In any instance in which an original statement, report or other document must be filed with the California Secretary of State and a copy of that statement, report or other document is required to be filed with the City Clerk, the filer may, but is not required to, file the copy electronically.
(d) The online filing system shall ensure the integrity of the data transmitted and shall include safeguards against efforts to tamper with, manipulate, alter, or subvert the data.
(e) The online filing system shall only accept a filing in the standardized record format that is developed by the California Secretary of State pursuant to Section 84602(a)(2) of the California Government Code and that is compatible with the Secretary of State's system for receiving an online or electronic filing. (f) The online filing system shall include a procedure for filers to comply with the requirement that they sign statements and reports under penalty of perjury pursuant to Section 81004 of the Government Code.
(g) Any elected officer, candidate, or committee who has electronically filed a statement using the City Clerk's online system is not required to file a copy of that document in paper format with the City Clerk.
(h) The City Clerk shall issue an electronic confirmation that notifies the filer that the Statement was received, the notification shall include the date and the time that the Statement was received and the method by which the filer may view and print the data received by the City Clerk. The date of filing for a Statement filed online shall be the day that it is received by the City Clerk.
(i) If the City Clerk's system is not capable of accepting a Statement due to technical difficulties, an elected officer, candidate, or committee shall file that Statement in paper format with the City Clerk.

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(j) The online filing system shall enable electronic filers to complete and submit filings free of charge.
(k) The City Clerk's system shall make all the data filed available on the City's webpage in an easily understood format that provides the greatest public access. The data shall be made available free of charge and as soon as possible after receipt. The data made available on the City's webpage shall not contain the street name and building number of the persons or entity representatives listed on the electronically filed forms or any bank account number required to be disclosed by the filer. The City Clerk's office shall make a complete, unredacted copy of the statement, including any street names, building numbers, and bank account numbers disclosed by the filer, available to any person upon request.
(l) The City Clerk's office shall maintain, for a period of at least 10 years commencing from the date filed, a secured, official version of each online or electronic statement which shall serve as the official version of that record for purpose of audits and any other legal purpose.

SECTION 3. Severability. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such determination shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.

SECTION 4. Publication. The City Clerk is authorized and directed to cause this Ordinance to be published in any manner authorized by law.