Hemet City Council
June 13, 2023

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SECTION3.BoundariesofDistrict.ItistheintentionofthisCityCounciltoestablishtheDistrictpursuanttotheprovisionsoftheAct,andtodeterminetheboundariesandparcelsonwhichspecialtaxesmaybeleviedto?nancecertainservices.descriptionoftheboundariesoftheterritoryproposedforinclusionintheDistrictincludingpropertiesandparcelsoflandproposedtobesubjecttothelevyofaspecialtaxbytheDistrictisasshownontheboundarymapdesignatedas“PROPOSEDBOUNDARIESOFCITYOFHEMETCOMMUNITYFACILITIESDISTRICTNO.2005-1attachedheretoasExhibit“A”andherebyincorporatedbyreference. 1U
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SECTION4.NameofDistrict.Theproposedcommunityfacilitiesdistrictshallbeknownanddesignatedas“CityofHemetCommunityFacilitiesDistrictNo.2005-1 SECTION5.DescriptionofServices.ItistheintentionofthisCityCouncilto?nancecertainservicesthatareinadditiontothoseprovidedinorrequiredfortheterritorywithintheDistrictandwillnotbereplacingservicesalreadyavailable.Ageneraldescriptionoftheservicestobeprovidedisasfollows:

Policeservices,and?reprotectionandsuppressionservices(the“Services")oftheCityofHemetrequiredtosustaintheservicedeliverycapabilityforemergencyandnon-emergencyservicestonewgrowthareasoftheCityofHemet,includingbutnotlimitedto,relatedfacilities,equipment,vehicles,ambulancesandparamedics,?reapparatus,services,suppliesandpersonnel;provided,however,thatany2526272829303132333435363738 inspecialtaxesforcostsrelatedtoemployeewagesandbene?tsshallbelimitedasprovidedintheRateandMethodofApportionmentoftheSpecialTaxestofundsuchServices.SECTION6.SpecialTax.Itisherebyfurtherproposedthat,exceptwherefundsareotherwiseavailable,aspecialtaxsuf?cienttopayforsuchservicesandrelatedincidentalexpensesauthorizedbytheAct,securedbyrecordationofacontinuinglienagainstallnon-exemptrealpropertyintheDistrict,willbeleviedannuallywithintheboundariesoftheDistrict.UndernocircumstanceswillthespecialtaxauthorizedtobeleviedwithintheDistrictbeincreasedasaconsequenceofdelinquencyordefaultbytheownerofanyotherparcelorparcelsusedforprivateresidentialpurposesandlocatedwithintheDistrictbymorethan10percent.ForfurtherparticularsastotherateandmethodofapportionmentofthespecialtaxproposedtobeleviedwithintheDistrict,referenceismadetotheattachedandincorporatedExhibitwhichsetsforthin ,,,,. .,.;A_ .u,.._ __n_u_.__u_....__.______._u__;...:u_:_39404142434445 SUITICIBTIIaetautnemetnoaOTapportionmentI0EIIIOWeacnIanuownerorresluenlWIIHII1theDistricttoclearlyestimatethemaximumamountthatsuchpersonwillhavetopayforsuchservices.

Thespecialtaxeshereinauthorized,totheextentpossible,shallbecollectedinthesamemannerasadvalorempropertytaxesandshallbesubjecttothesamepenalties,procedure,saleandlienpriorityinanycaseofdelinquencyasapplicableforadvalorem CITYCOUNCILRESOLUTIONNO.3945CFD2005-1
|:\users\SMCCOMAS\AnnualFiles\2005FiIes\Resaluticns\ResoNo.39452wpd

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taxes.AnyspecialtaxesthatmaynotbecollectedontheCountytaxrollshallbecollectedthroughadirectbillingprocedurebytheTreasurer.SECTION7.PublicHearing.Noticeisgiventhatonthe27"‘dayofSeptember,2005,atthehourof7:00o'clockp.m.,intheregularmeetingplaceoftheCityCouncilbeingtheCouncilChambers,locatedat450EastLathamAvenue,Hemet,California92543,apublichearingwillbeheldwherethisCityCouncilwillconsidertheestablishmentoftheproposedDistrict,theproposedrateandmethodofapportionmentofthespecialtaxesproposedtobelevied,andallothermattersassetforthinthis....,...L:-....A ________1U11121314151617181920212223 IUSUIUIIUIIUlIIILUIIUUII.I"‘\llllc‘:lUUVU"llI$IllIUIl6UIIIIIUHIIUPIECEIUI[JUUIIUnearinganypersonsinterested,includingtaxpayersandpropertyownersmayappearandbeheard.ThetestimonyofallinterestedpersonsfororagainsttheestablishmentoftheDistrict,theextentoftheDistrict,orthefurnishingoftheservices,willbeheardandconsidered.Anyprotestsmaybemadeorallyorinwriting.However,anyprotestspertainingtotheregularityorsuf?ciencyoftheproceedingsshallbeinwritingandclearlysetforththeirregularitiesanddefectstowhichtheobjectionismade.AllwrittenprotestsshallbefiledwiththeCityClerkoftheCityCouncilonorbeforethetime?xedforthepublichearing.Writtenprotestsmaybewithdrawninwritingatanytimebeforetheconclusionofthepublichearing.

IfawrittenmajorityprotestagainsttheestablishmentoftheDistrictis?led,theproceedingsshallbeabandoned.Ifsuchmajorityprotestislimitedtocertainservicesorportionsofthespecialtax,thoseservicesorthattaxshallbeeliminatedbytheCity 2526272829303132333435363738
SECTION8.Election.If,followingthepublichearingdescribedintheSectionabove,theCityCouncildeterminestoestablishtheDistrictandproposestolevyaspecialtaxwithintheDistrict,theCityCouncilshallthensubmitthelevyofthespecialtaxestothequali?edelectorsoftheDistrict.Ifatleasttwelve(12)persons,whoneednotnecessarilybethesametwelve(12)persons,havebeenregisteredtovotewithintheDistrictforeachoftheninety(90)daysprecedingthecloseofthepublichearing,thevoteshallbebyregisteredvotersoftheDistrict,witheachvoterhavingone(1)vote.Othewvise,thevoteshallbebythelandownersoftheDistrictwhoweretheownersofrecordatthecloseofthesubjecthearing,witheachlandownersortheauthorizedrepresentativethereof,havingone(1)voteforeachacreorportionofanacreoflandownedwithintheDistrict.TheelectionsshallbeconductedbytheCityClerk,andshallbeheldonadate39404142434445 selectedbytheCityCouncilinconformancewiththeprovisionsofSection53326oftheCaliforniaGovernmentCodeandpursuanttotheprovisionsoftheCaliforniaElectionsCodegoverningelectionsofcities,insofarastheymaybeapplicable,andpursuanttosaidSection53326theballotsfortheelectionshallbedistributedtothequali?edelectorsoftheDistrictbymailwithreturnpostageprepaidorbypersonalservice,andthespecialelectionsshallbeconductedasamailballotelection.

CITYCOUNCILRESOLUTIONNO.3945CFD2005-1
I:\users\SMCCOMAS\AnnualFi|es\2005Files\Reso|utions\ResoNo.39-153wpd

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Asuccessfulelectionrelatingtothespecialtaxauthorizationshall,asapplicable,establishand/orchangetheappropriationslimitasauthorizedbyArticleXl|lBoftheCaliforniaConstitutionasitisapplicabletothisDistrict.

SECTION9.Notice.NoticeofthetimeandplaceofthepublichearingshallbegivenbytheCityClerkbycausingaNoticeofPublicHearingtobepublishedinthelegallydesignatednewspaperofgeneralcirculation,suchpublicationpursuanttoSection6061oftheGovernmentCode,withsuchpublicationtobecompletedatleastseven(7)dayspriortothedatesetforthepublichearing.Inaddition,noticeofthetime...r..,... glen ?rchnlacg1U111213141516171819 20212223
mmpiauculoanuuncannyon-anulav m.3.“....,......v........ ....andtoeachlandownerwithintheproposedDistrictasprescribedbySection53322.4ofsaidCode.Saidnoticeshallbepublishedatleastseven(7)daysandmailedatleast?fteen(15)daysbeforethedateofthehearing,andshallcontaintheinformationrequiredbysaidSection53322. .._.;,............-.-.

SECTION10.ExemptProperties.PursuanttoSection53340oftheCaliforniaGovernmentCode,propertiesofentitiesofthestate,federal,andlocalgovernmentsnotsubjecttoaleaseholdinterestshallbeexemptfromthelevyofspecialtaxesforthe?nancingoftheServicesoftheproposedDistrict.SECTION11. Necessity.TheCityCouncil?ndsthattheproposedpublicservicesdescribedinSection5hereofarenecessarytomeetincreaseddemandsplacedupontheCityasaresultofnewdevelopmentoccurringwithintheboundariesoftheproposedDistrict. 24252627
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SECTION12. AnnexationofTerritory.OtherpropertywithintheboundariesoftheCitymaybeannexedintotheDistrictupontheconditionthatparcelswithinthatterritorymaybeannexedonlywiththeunanimousapprovaloftheownerorownersofeachparcelatthetimethatparcelorthoseparcelsareannexed.PASSED,APPROVED,ANDADOPTEDthis23"‘dayofAugust,2005.

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I\'l’Tl:QT- Apnprn/r:nIII_uI. I\III\\/v|_.IJII\JJU I v I V: uu. 373839StephnB.Clayton,Cityerk40 EricS.Vail,CityAttorney4142.43 CITYCOUNCILRESOLUTIONNO.39145CFD2005-1
I:\users\SMCCOMAS\AnnuaIFiles\2005FiIes\Resolu|ions\ResoamNa.<A.o9o.wpa

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StateofCalifornia)CountyofRiverside)CityofHemet )
l,SarahMccomas,DeputyCityClerkoftheCityofHemet,doherebycertifythattheforegoingResolutionistheactualResolutionadoptedbytheCityCounciloftheCityofHemetandwaspassedataregularmeetingoftheCityCouncilonthe23"‘dayofAugust,2005bythefollowingvote:
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AYES:

NOES:ABSTAIN:ABSENT:

CouncilMembersChristie,SearlandVanArsdale,ViceMayorLoweandMayorMeadows \WCMmoSarahMccomas,DeputyCityClerk
CITYCOUNCILRESOLUTIONNO.3945CFD2005-1
|:\users\SMCCOMAS\AnnuaIFi|es\2005Fi|es\Rasolulions\ResoNo,39455upd

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ExhibitA
CityofHemetCommunityFacilitiesDistrictNo.2005-1BoundaryMap

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ExhibitB
CityofHemetCommunityFacilitiesDistrictNo.2005-1RateandMethodofApportionment

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CITYOFHEMETCOMMUNITYFACILITIESDISTRICTNO.2005-1RATEANDMETHODOFAPPORTIONMENT ASpecialTaxofCommunityFacilitiesDistrictNo.2005-1oftheCityofHemet(the"District")shallbeleviedonallAssessor'sParcelsintheDistrictandcollectedeachFiscalYearcommencinginFiscalYear2005-06inanamountdeterminedbytheCitythroughtheapplicationoftherateandmethodofapportionmentoftheSpecialTaxsetforthbelow.AlloftherealpropertyintheDistrict,unlessexemptedbylaworbytheprovisionshereof,shallbetaxedforthepurposes,totheextentandIIIthemannerI161”C111pI'OVl(.1€Cl.

A.DEFINITIONSThetermshereinaftersetforthhavethefollowingmeanings:"AcreorAcreage"meansthelandareaofanAssessor’sParcelasshownonanAssessor'sParcelMap,orifthelandareaisnotshownonanAssessor'sParcelMap,thelandareashownontheapplicablefinalsubdivisionmap,otherfinalmap,otherparcelmap,othercondominiumplan,orfunctionallyequivalentmaporinstrumentrecordedintheOfficeoftheCountyRecorder.ThesquarefootageofanAssessor'sParcelisequaltotheAcreagemultipliedby43,560."Act"meanstheMello-RoosCommunityFacilitiesActof1982,beingChapter2.5,Part1,Division2ofTitle5oftheGovernmentCodeoftheStateofCalifornia,asamended,which ' ',.., I", ,,, ,\ ,_I’,, ,,_A,,.‘,, ,,,_‘,,,.,rJ,,1\*, .,.JL\autnorizestneestaousnmentormeuistncttonnance:a)pouceprotectionservices,andD}fireprotectionandsuppressionservices,andotherservicesasdefinedhereinincludingbutnotlimitedtoambulanceandparamedicservices."AdministrativeExpenses"meanstheactualorestimatedcostsincurredbytheCityasadministratoroftheDistricttodetermine,levyandcollecttheSpecialTaxes,includingtheproportionateamountofthesalariesandbenefitsofCityemployeeswhosedutiesaredirectlyrelatedtoadministrationoftheDistrictandthefeesofconsultants,legalcounsel,thecostsofcollectinginstallmentsoftheSpecialTaxesuponthegeneraltaxrolls,preparationofrequiredreports;andanyothercostsrequiredtoadministertheDistrictasdeterminedbytheCity."AnnualEscalationFactor"meansthegreateroftheincreaseintheannualpercentagechangeoftheAllUrbanConsumersConsumerPriceIndex(CPI)orthreepercent(3%).TheannualCPIusedshallbefortheareaofLosAngeles~Riverside—OrangeCounty,CAasrellectedinthethen-currentAprilupdate.lheannualul’lusedshallbeasdeterminedbytheUnitedStatesDepartmentofLabor,BureauofLaborStatistics,andmaybeobtainedthroughtheCaliforniaDivisionofLaborStatisticsandResearch(wvvvv.dir.ca.gov/dlsr).Iftheforegoingindexisnotavailable,theCFDAdministratorshallselectareasonablycomparableindex."Assessor'sParcel"meansalotorparcelshowninanAssessor'sParcelMapwithanassignedassess0r'sparcelnumber.

Augmt23,2005 1 City(fl-IemetCommm'zyFaa1i1iesDismktNa2005-]

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"Assessor'sParcelMap"meansanofficialmapoftheAssessoroftheCountydesignatingparcelsbyassessor'sparcelnumber."BaseYear"meansFiscalYearendingJune30,2006. "City"meanstheCityofHemet."Council"meanstheCityCounciloftheCityofHemet,actingasthelegislativebodyoftheDistrict. " means
"DevelopedMulti-FamilyResidence"meansallAssessor’sParcelsofDevelopedPropertyforwhichabuildingpermithasbeenissuedforpurposesofconstructingaresidentialstructureconsistingoftwoormoreresidentialunitsthatsharecommonwalls,including,butnotlimitedto,duplexes,triplexes,townhomes,condominiums,andapartmentunits."DevelopedProperty"meansallTaxableProperty,exclusiveofPropertyOwnerAssociationProperty,Non-ResidentialProperty,orPublicProperty,forwhichacertificateofoccupancywasissuedafterJanuary1,2005andpriortoMay1stprecedingtheFiscalYearinwhichtheSpecialTaxisbeinglevied."DevelopedSingle-FamilyResidence"meansallAssessors’ParcelsofDevelopedPropertyforwhichabuildingpermit(s)hasbeenissuedforpurposesofconstructingonesingle-familvdwellingo 4 a "DistrictAdministrator"meansanofficialoftheCity,ordesigneethereof,responsiblefordeterminingtheSpecialTaxRequirementandprovidingforthelevyandcollectionoftheSpecialTaxes."District"meansOommunityFacilitiesDistrictNo.2005-1oftheCityofHemet."EntitledProperty"meansanAssessor’sParceland/orLotintheDistrict,whichhasaFinalMaprecordedpriortoJanuary1stprecedingtheFiscalYearinwhichtheSpecialTaxisbeinglevied,butforwhichnocertificateofoccupancyhasbeenissuedpriortotheMay1*‘precedingtheFiscalYearinwhichtheSpecialTaxisbeinglevied.Theterm"EntitledProperty’shallapplyonlytoAssessors’Parcelsand/orLots,whichhavebeensubdividedforthepurposeofresidentialdevelopment,excludinganyAssessor’sParcelthatisdesignatedasaremainderparceldeterminedbyfinaldocumentsand/ormapsavailableto "FinalMap"meansanAssessor’sParcelMap,afinalsubdivisionmap,otherparcelmap,otherfinalmap,othercondominiumplan,orfunctionallyequivalentmapthathasbeenrecordedintheOfficeoftheCountyRecorder."FiscalYear"meanstheperiodstarting]uly1andendingonthefollowingJune30. "LandUseClass"meansanyoftheclasseslistedinTable1.

Augmt23,2005 2 City(fl-IemetCbmmwkyfaalzlzhtDismlzNa2005-]

14.B

"Lot"meanspropertywithinarecordedFinalMapidentifiedbyalotnumberforwhichabuildingpermithasbeenissuedormaybeissued."MaximumSpecialTax"meansthemaximumSpecialTax,determinedinaccordancewithSectionCbelowthatcanbeleviedintheDistrictinanyFiscalYearonanyAssessor’sParcel."Non-ResidentialPropertymeansallAssessors’Parcelsforwhichabuildingpennit(s)hasbeenissuedforanon-residentialuseanddoesnotcontainanyresidentialunitsasdefinedunderDevelopedSingleFamilyResidenceorDevelopedMulti-FamilyResidence."PropertyOwnerAssociationProperty"meansanypropertywithintheboundariesoftheDistrictthatisownedby,orirrevocablydedicatedasindicatedinaninstrumentrecordedwiththeCountyRecordertoapropertyownerassociation,includinganymasterorsub-association. "Proportionately"meansinamannersuchthattheratiooftheactualSpecialTaxlevytotheMaximumSpecialTaxisequalforallAssessor’sParcelswithineachLandUseClass."PublicProperty"meansanypropertywithintheboundariesoftheDistrictthatis,atthetimeoftheDistrictformationoratthetimeofanannexation,expectedtobeusedforrights-of-way,parks,schoolsoranyotherpublicpurposeandisownedbyorirrevocablyofferedfordedicationtothefederalgovernment,theState,theCounty,theCityoranyotherpublicagency. (‘n.<t.<" "‘ 1’servicesandfireprotectionandsuppressionservices,includingbutnotlimitedto thecostsofcontractingservices,equipment,vehicles,ambulancesandparamedics,fireapparatus,supplies,thesalariesandbenefitsofCitystaffthatdirectlyprovidepoliceprotectionservicesandfireprotectionandsuppressionservicesandotherservicesasdefinedherein,respectively,and(iv)CityoverheadcostsassociatedwithprovidingsuchservicesWithintheDistrict(the“Services”).OneachJuly1followingtheBaseYeartheincreasesattributedtosalariesandbenefitsshallbecalculatedandlimitedtotheincreasebasedontheAnnualEscalationFactor.TheSpecialTaxwill?nanceServicesthatareinadditiontothoseprovidedinorrequiredfortheterritorywithintheDistrictandwillnotbereplacingServicesalreadyavailable.TheSpecialTaxprovidesonlypartialfundingforpoliceandfireservices."SpecialTax"meanstheSpecialTaxtobeleviedineachFiscalYearoneachAssessor'sParcelofTaxablePropertytofundtheSpecialTaxRequirement,andshallincludeSpecialLaxesl6Vl6C1OI‘120DelCV1€O.underDCCUOIISL;andU,DCIOW. "SpecialTaxRequirement"meansthatamountrequiredinanyFiscalYearfortheDistrictto:payforServiceCosts;payreasonableAdministrativeExpenses;payanyamountsrequiredtoestablishorreplenishanyreservefunds;and(iv)payforreasonablyanticipateddelinquentSpecialTaxesbasedonthedelinquencyrateforSpecialTaxesleviedinthepreviousFiscalYear;lessanysurplusoffundsavailablefromthepreviousFiscalYear’sSpecialTaxlevy.

August23,2005 3 City¢fHemetCormnmiLyFaa1itiesDismkzNa2005-]

14.B

"State"meanstheStateofCalifornia."TaxableProperty"meansalloftheAssessor'sParcelswithintheboundariesoftheDistrictandanyfutureannexationtotheDistrictthatarenotexemptfromtheSpecialTaxpursuanttolaworasdefinedherein."Tax-ExemptProperty"meansanAssessor'sParcelnotsubjecttotheSpecialTax.Tax-ExemptPropertyincludes:PublicProperty,PropertyOwnerAssociationProperty,Non-ResidentialProperty,and(iv)propertydesignatedbytheCityorDistrictAdministratorasTax-ExemptProperty."UndevelopedPropertymeans,foreachFiscalYear,allAssessor’sParcelsofTaxablePropertynotclassifiedasDevelopedPropertyorEntitledProperty,includinganAssessor’sParcelthatisdesignatedasaremainderparcelandisnotidentifiedaspotentialPublicPropertybyanyfinaldocumentsand/ormapsavailabletotheDistrictAdministrator."Unit"meansanyseparateresidentialdwellingunitinwhichapersonorpersonsmaylive,whichcomprisesanindependentfacilitycapableofconveyanceseparatefromadjacentresidentialdwellingunitsandisnotconsideredtobeforcommercialorindustrialuse.

ASSIGNMENTTOLANDUSECATEGORIESEachFiscalYearusingthedefinitionsabove,allTaxablePropertywithintheDistrictshallbeclassifiedasDevelopedProperty,EntitledProperty,orUndevelopedProperty.DevelopedPropertyshallbefurtherclassifiedasDevelopedSingle-FamilyResidenceorDeveloped'D,.,.I.-L....\,. 'x,r._1.: 1)-..- ,....,l£/\¢a,...,.L....l....,.,...,\.,«‘l:2_....llVll1lLl‘ralIH1yL\.C5lUCllLC.Kbll?llcllbulgWILU.LUCJJHDC1Cd.l31111.11UlCdkll)UUbC\.1UCll|.J.'lD\A1.l Year,allTaxablePropertyshallbesubjecttoSpecialTaxespursuanttoSectionsCandDbelow.

MAXIMUMSPECIALTAXRATE

1. DevelopedPropertyTABLE1MaximumSpecialTaxforDevelopedPropertyCommunityFacilitiesDistrictNo.2005-1 MaximumLandUse D - - SpecialTaxescnptlonPerUnitDevelopedSingle-Family.Residence$269perUnxt DevelopedMulti-Family.Residence$211perUmt
August23,2005 4 CizyzfHemetQ7rrrruruZyFaa1zJtiesDiszria.‘Na2005-1

14.B

2. EntitledPropertyTABLE2MaximumSpecialTaxforEntitledPropertyCommunityFacilitiesDistrictNo.2005-1 MaximumDescriptionSPf°i3_1TaxLandUseClass PerLot
EntitledProperty$120perLot
Oneach]uly1followingtheBaseYear(i.e.,]uly1,2006),theMaximumSpecialTaxRatesinTable1andTable2shallbeincreasedinaccordancewiththeAnnualEscalationFactor.UndevelopedPropertyNoSpecialTaxshallbeleviedonUndevelopedPropertyTax-ExemptProperty .- -r__-._._...- ..-_.._ -- .7 ._-.. ,,_. _.._____-___r._ _- __

5. MultipleLandUseClassesInsomeinstancesanAssessor’sParcelmaycontainmorethanoneLandUseClass.TheMaximumSpecialTaxleviedonanAssessor’sParcelshallbethesumoftheMaximumSpecialTaxleviesthatcanbeimposedonallLandUseClasseslocatedonthatAssessor’sParcel.METHODOFAPPORTIONMENTOFTHESPECIALTAXCommencingwithFiscalYear2005-06,andforeachsubsequentFiscalYear,theDistrictAdministratorshallcalculatetheSpecialTaxRequirementbasedonthedefinitionsinSectionAandlevytheSpecialTaxasfollowsuntiltheamountoftheSpecialTaxleviedequalstheSpecialTaxRequirement.First,theSpecialTaxshallbeleviedeachFiscalYearonparkAu;-war’:par-rrzl PrnnprfvPrnnnninnarplvT3«=vn=lnnF-(l%2}}ii1}z”i<}"s"£{eQcéZ13i5e§e"1c'>;§eVci"1\71{1£1:1r=§.}{1’11;3Esi&§££§‘K§E5“'1'655>}o~o}'Ei$§1§pi1E§°BieMaximumSpecialTax.Second,iftheSpecialTaxRequirementhasnotbeensatisfiedbythefirststep,thentheSpecialTaxshallbeleviedeachFiscalYearoneachAssessor’sParcelofEntitledPropertyupto100%oftheapplicableMaximumSpecialTaxforEntitledProperty.

Augmz23,2005 5 City(fl-IemetCommm2yFzza1zltiesDismltNa2005-I

14.B

APPEALS
AnytaxpayerthatbelievesthattheamountoftheSpecialTaxassignedtoanAssessor’sParcelisinerrormay?leawrittennoticewiththeDistrictAdministratorappealingthelevyoftheSpecialTax.Thisnoticeisrequiredtobe?ledwiththeDistrictAdministratorduringtheFiscalYeartheerrorisbelievedtohaveoccurred.TheDistrictAdministratorordesigneewillthenpromptlyreviewtheappealand,ifnecessary,meetwiththetaxpayer.IftheDistrictAdministratorveri?esthatthetaxshouldbechangedtheSpecialTaxlevyshallbecorrectedand,ifapplicableinanycase,arefundshallbegranted.

J:L)£.|:LMl’1IUNS
NoSpecialTaxshallbeleviedonNon-ResidentialProperty,Undeveloped,PropertyOwnerAssociationPropertyorPublicProperty.

MANNEROFCOLLECTION
SpecialTaxasleviedpursuanttoSectionDaboveshallbecollectedinthesamemannerandatthesametimeasordinaryadvalorempropertytaxes;provided,however,thattheDistrictAdministratormaydirectlybilltheSpecialTax,maycollectSpecialTaxesatadifferenttimeorinadifferentmannerifnecessarytomeetthe?nancialobligationsoftheDistrictorasotherwisedeterminedappropriatebytheDistrictAdministrator.TERMOFSPECIALTAX AftertheestablishmentoftheDistrict,theCityCouncilmayreexamine,ifdeemednecessarybyCityCouncil,thenecessityofthecontinuanceoftheSpecialTaxthroughthepreparationofaFiscalImpactAnalysis,otherwisetheSpecialTaxshallbeleviedinperpetuity.

Augmz23,2005 . (fl-IemetQ7rnrmmyFz1aJ1§ti5DistriaNo2005-1

14.B

City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - Jun 13 2023
Department: Administration
Submitted by: Mark Prestwich, City Manager
John Maier, City Clerk;

☐ Receive and File ☐ Consent Calendar ☐ Business Item ☐ Public Hearing

TITLE:

Approval of the Regular City Council Meeting Minutes of May 23, 2023, Special City Council Meeting Minutes of May 24, and Special City Council Meeting Minutes of June 2, 2023

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Approve the Regular City Council Meeting Minutes of May 23, 2023, Special City Council Meeting Minutes of May 24, and Special City Council Meeting Minutes of June 2, 2023.

STRATEGIC PLAN INTEGRATION:

N/A

ATTACHMENT(S):

Attachment 1: City Council Meeting - May 23 2023 - Minutes Special City Council Meeting - May 24 2023 - Minutes
Special City Council Meeting - Jun 02 2023 - Minutes

15.A

MINUTES
City Council Meeting
City of Hemet
City Council Chamber
Tuesday, May 23, 2023

CLOSED SESSION – 6:00 P.M.

1. ROLL CALL
City Clerk Maier provided the Roll Call as follows:

Present: Mayor Males
Mayor Pro Tem Lilienthal
Council Members Krupa and Peterson
Staff Present:

City Manager:

Interim City Attorney:

Clerk:

Prestwich
Steven Graham
Maier

2. CALL TO ORDER
The City Council of the City of Hemet met this date in a Closed Session at 6:00 p.m. in the City Council Chamber, 450 E. Latham Avenue, Hemet, California with Mayor Males presiding.

3. PUBLIC COMMENT PERIOD - RULES OF DECORUM, RESOLUTION NO. 4545
Mayor Males asked for Public Comments; no one spoke.

Council recessed into Closed Session at 6:02 p.m.

4. DISCUSSION ITEMS

15.A

4.A CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED

LITIGATION
Significant Exposure to Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9
Number of Cases (1)

5. ADJOURNMENT OF CLOSED SESSION
City Council reconvened from Closed Session at 6:46 P.M.

6. WORK STUDY SESSION - 6:30 P.M.

7. CALL TO ORDER

8. PUBLIC COMMENT PERIOD - RULES OF DECORUM, RESOLUTION NO. 4545

9. WORK STUDY ITEM

9.A Discussion and Appointment of Measure U Citizen Oversight Committee Members
Action:

This item was not discussed.

REGULAR MEETING - 7:00 P.M.

10. CALL TO ORDER
The City Council of the City of Hemet met this date in a Regular Session at 7:00 p.m. in the City Council Chamber, 450 E. Latham Avenue, Hemet, California with Mayor Males presiding.

11. ROLL CALL
City Clerk Maier provided the Roll Call as follows:

Present: Mayor Males
Mayor Pro Tem Lilienthal
Council Member Krupa
Council Member Peterson

Absent:

Staff Present: City Manager Prestwich
City Attorney Graham
City Clerk Maier

12. INVOCATION

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Invocation was given by Pastor John Scott.

13. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Pastor Dale Garland.

15.A

14. CITY ATTORNEY CLOSED SESSION REPORT
City Attorney Graham stated there were no reportable actions from the 6:00 p.m. Closed Session.

14.A City Attorney’s Report regarding Closed Session

15. COMMUNICATIONS FROM THE PUBLIC
Mayor Males asked for Public Comments, Betty Day, Andrea Jacomet, Betty Griggs, Edgar Vizcarra, Terry Larned, and Bob Beckett spoke.

15.A Public Comment for Items Listed on the Agenda: Consent and Discussion Items

15.B Public Comment for Items Not Listed on the Agenda, but within Jurisdictional Matter

16. PRESENTATIONS
Council Member Peterson presented the proclamation to Larry Blair.

16.A Memorial Day Proclamation
Council Member Krupa presented the proclamation to Public Works Director/City Engineer Noah Rau.

16.B National Public Works Week Proclamation
The Mayor Mentees presented a PowerPoint presentation on their experiences in local government.

16.C Mayor Mentee Municipal Government Presentation
Mayor Pro Tem Lilienthal presented certificates to the Mayor Mentees.

16.D Certificate of Appreciation - Mayor Mentee Program

17. CONSENT CALENDAR

17.A Approval of the Regular City Council Meeting Minutes of May 9, 2023 Action:

MOTION BY COUNCIL MEMBER PETERSON, SECOND BY MAYOR
PRO TEM LILIENTHAL, CARRIED 4-0, to approve the amended Regular City Council Meeting Minutes of May 9, 2023, with corrections.

15.A

17.B A Resolution of the City Council of the City of Hemet, California, Declaring a Hazardous Condition Pursuant to Government Code Sections 39560 et seq. Relating to Weeds, Rubbish, and Refuse Upon Parkways or Private Property within the City of Hemet
Action:

MOTION BY MAYOR MALES, SECOND BY COUNCIL MEMBER
PETERSON, CARRIED 4-0, to adopt a Resolution 2023-079 of the City Council of the City of Hemet, California, declaring a hazardous condition pursuant to Government Code Section 39560 Et Seq. relating to weeds, rubbish, and refuse upon parkways or private property within the city; and Set a Public Hearing on June 27, 2023, for objections to the proposed weed abatement.

17.C A Resolution of the City Council of the City of Hemet, California, Approving the Non-Participation in the County of Riverside Urban County Three-Year (2024/2025 through 2026/2027) Community Development Block Grant (CDBG), HOME Investment Partnership Program (HOME) and Emergency Solutions Grant (ESG) Program and Authorize the City Manager to Execute All Documents Action:

MOTION BY MAYOR MALES, SECOND BY MAYOR PRO TEM
LILIENTHAL, CARRIED 4-0, to adopt a Resolution 2023-080 of the City Council of the City of Hemet, California, Approving the Non-Participation in the County of Riverside Urban County Three-Year (2024/2025 through 2026/2027) Community Development Block Grant (CDBG), HOME Investment Partnership Program (HOME) and Emergency Solutions Grant (ESG) Program and Authorize the City Manager to Execute All Documents.

17.D A Resolution of the City Council of the City of Hemet, California, Approving the City of Hemet's Five-Year Measure 'A' Local Streets and Roads Capital Improvement Plan (CIP) for Fiscal Year 2023-2024 through Fiscal Year 2027-2028 for the Riverside County
Transportation Commission (RCTC) Measure 'A' Local Funds Program
Action:

MOTION BY MAYOR MALES, SECOND COUNCIL MEMBER
PETERSON, CARRIED 4-0, to adopt a Resolution 2023-081 of the City Council of the City of Hemet, California, Approving the City of Hemet's Five-Year Measure 'A' Local Streets and Roads Capital Improvement Plan

15.A

(CIP) for Fiscal Year 2023-2024 through Fiscal Year 2027-2028 for the Riverside County Transportation Commission (RCTC) Measure 'A' Local Funds Program

17.E A Resolution of the City Council of the City of Hemet, California, Authorizing the City Manager to Execute a Contract Amendment to the Agreement for Services between the City of Hemet and West Covina Service Group in the Amount of $94,178 to add a Jail Management System (Booking Module) and OnScene Smartphone Application to Existing Computer Aided Dispatch and Records Management System Services
Action:

MOTION BY COUNCIL MEMBER MALES, SECOND BY MAYOR PRO
TEM LILIENTHAL, CARRIED 4-0, to adopt a Resolution 2023-082 of the City Council of the City of Hemet, California, Authorizing the City Manager to Execute a Contract Amendment to the Agreement for Services between the City of Hemet and West Covina Service Group in the Amount of $94,178 to add a Jail Management System (Booking Module) and OnScene Smartphone Application to Existing Computer Aided Dispatch and Records Management System Services.

17.F Resolution of the City Council of the City of Hemet, California, Approving a Lease Agreement between the City of Hemet and P2K Real Estate, Inc. for a Substation Office Space for Hemet Police Department Located at 3750 W. Florida Avenue
Action:

MOTION BY COUNCIL MEMBER KRUPA, SECOND BY MAYOR PRO
TEM LILIENTHAL, CARRIED 4-0, to adopt a Resolution 2023-083 of the City Council of the City of Hemet, California, Approving a Lease Agreement between the City of Hemet and P2K Real Estate, Inc. for a Substation Office Space for Hemet Police Department Located at 3750 W.

Florida Avenue

17.G A Resolution of the City Council of the City of Hemet, California, Accepting Grant Funding in the Amount of $100,000.00 from the WaterSMART Small-Scale Water Efficiency Projects Grant
Administered through the Department of Interior, Bureau of Reclamation and Authorizing the City Manager to Execute All Documents and Authorizing the Finance Director to Increase Estimated Revenues by $100,000.00 in Water Fund 571, Establish a Grant Account and Record Supplemental Appropriations of $100,000.00 in Water Fund 571, and Transfer $100,000.00 of Matching Funds from Water Operations to the Grant Account.

15.A

Action:

MOTION BY COUNCIL MEMBER KRUPA, SECOND BY MAYOR PRO
TEM LILIENTHAL, CARRIED 4-0, to adopt a Resolution 2023-084 of the City Council of the City of Hemet, California, Accepting Grant Funding in the Amount of $100,000.00 from the WaterSMART Small-Scale Water Efficiency Projects Grant Administered through the Department of Interior, Bureau of Reclamation and Authorizing the City Manager to Execute All Documents and Authorizing the Finance Director to Increase Estimated Revenues by $100,000.00 in Water Fund 571, Establish a Grant Account and Record Supplemental Appropriations of $100,000.00 in Water Fund 571, and Transfer $100,000.00 of Matching Funds from Water Operations to the Grant Account.

18. DISCUSSION - ACTION ITEMS

18.A Discussion of Interview Questions for Appointment of City Council Member (District One)
Action:

By consensus, the City Council directed the City Clerk to provide a list of Interview Questions for the Interview Process of Qualified Candidates For City Council Member (District One). The questions include:

1. Collaboration and teamwork are essential for effective governance.

How would you approach building relationships and working with fellow council members, City staff, and the community to achieve common goals?

2. Are you prepared to spend the necessary time that it takes to review agendas and materials for City Council Meetings, Committees, and other functions?

3. What do you believe is the number one priority for bringing quality businesses to the City of Hemet? Where do we start?

4. Hemet has many buildings that are not kept up and there is way too much trash. What is your solution for making our city presentable once again?

5. The City of Hemet has limited financial resources. As a council member, how would you prioritize budget allocations and ensure fiscal responsibility while meeting the needs of the city residents?

6. Hemet is a growing city with a diverse population. How would you ensure equitable access to City services, resources, and opportunities for all residents in the City of Hemet, regardless of their socioeconomic backgrounds?

7. Do you support or oppose the proposed County’s Recovery Village within the City limits?

8. The City Council often needs to make tough decisions that my have both positive and negative impacts. Can you provide an example of a difficult decision you have made in the past and how you approached it? What did you learn from that experience?

15.A

18.B Consideration and Selection of Allocations for 2023-24 Program Year Community Development Block Grant
Mayor Males for public comments. Carolina Ayala spoke about the Happier Life – Peer Support Services.

Action:

MOTION BY MAYOR MALES, SECOND BY COUNCIL MEMBER
PETERSON, CARRIED 4-0, to approve the Fiscal Year 2023-2024 Community Development Block Grant funding allocation for Option 1, $10,000 for COH Police Explorers, $25,000 for Valley Restart Shelter – Outreach and Navigation, $20,000 for My City Youth – After School program (new), $10,000 for Voices for Children, $10,000 for Care-A-Van Transit, Inc., $15,091.40 for Community Pantry – food, rent, and utility assistance, $9,000 for Exceed – Art in the Park, $10,000 for Michelle’s Place Cancer Support Services (new), and $2,000 for Together on Disabilities.

MOTION BY MAYOR MALES, SECOND BY COUNCIL MEMBER
PETERSON, CARRIED 4-0, to approve the Fiscal Year 2023-2024 Community Development Block Grant funding allocation for Option 1, approving funds for total housing and public facilities: $200,000.04 for COH Engineering, $28,085 for COH Library – Security Services, $200,000 for COH Housing – Rental Property Rehabilitation Program, $158,711 for COH Department of Life Safety – Code Enforcement, $50,000 for COH Housing – ADA Program, $199,889.00 for COH Housing –
Senior/Disabled Home Rehab Program.

Management Analyst Veronica Allen noted that there are no changes to total Administration funding.

18.C Discuss Options for the Library Operation in Response to the Existing Chiller Failure and the Current Situation of no Working Air Conditioning at the Facility
Action:

MOTION BY MAYOR PRO TEM LILIENTHAL, SECOND BY COUNCIL
MEMBER KRUPA, CARRIED 4-0, to direct staff to rent a chiller and restore normal facility operations, approving an amount not to exceed $250,000 of allocation of funds for the chiller rental, including insurance costs, and for the City Manager to execute an agreement to restore normal facility operations.

15.A

18.D A Resolution of the City Council of the City of Hemet, California, Approving a Second Amendment to the Professional Services Agreement for Consulting Services with SoftResources LLC for the Acquisition of an Enterprise Resource Planning Software System in an amount not to exceed $330,204.90 and Authorizing the City Manager to Execute the Agreement, Purchase Orders, and all other Supporting Documents related to the Agreement and Authorizing the Finance Director to Record a Supplemental Appropriation in the Amount of $198,150.00.

Action:

MOTION BY COUNCIL MEMBER KRUPA, SECOND BY COUNCIL
MEMBER PETERSON, CARRIED 4-0, to adopt a Resolution 2023-085 of the City Council of the City of Hemet, California, Approving a Second Amendment to the Professional Services Agreement for Consulting Services with SoftResources LLC for the Acquisition of an Enterprise Resource Planning Software System in an amount not to exceed $330,204.90 and Authorizing the City Manager to Execute the Agreement, Purchase Orders, and all other Supporting Documents related to the Agreement and Authorizing the Finance Director to Record a Supplemental Appropriation in the Amount of $198,150.00.

18.E An Ordinance of the City Council of the City of Hemet, California, Adding Article VI "Electronic And Paperless Filing of Fair Political Practices Commission Campaign Disclosure Statements and Statements of Economic Interests" to Chapter 2 "Administration" of the Hemet Municipal Code
Action:

MOTION BY MAYOR MALES, SECOND BY COUNCIL MEMBER
PETERSON, CARRIED 4-0, to waive full reading and introduce by title only an Ordinance 2012 of the City Council of the City of Hemet, California, adding Article VI "Electronic and Paperless Filing of Fair Political Practices Commission Campaign Disclosure Statements and Statements of Economic Interests" to Chapter 2 "Administration" of the Hemet Municipal Code.

16. CITY COUNCIL AND STAFF REPORTS
Mayor Males asked for Council Comments. Council Member Krupa, Council Member Peterson, Mayor Prom Tem Lilienthal, and Mayor Males gave reports.

COUNCIL MEMBER KRUPA

1. Hemet Housing Authority

2. Investment Oversight Committee

15.A

3. Hemet Public Library Board of Trustees

4. Riverside County Airport Land Use Commission *

5. League of California Cities

6. Riverside County Transportation Commission *

7. Riverside Transit Agency

8. Western Riverside County Conservation Authority *

9. Hemet San Jacinto Water Master Board *

10. Planning Commission

COUNCIL MEMBER PETERSON

1. Infrastructure Commission

2. League of California Cities

3. Riverside County Habitat Conservation Agency

4. Western San Jacinto Water Master Board *

5. Ramona Bowl Board of Directors

6. Western Riverside Council of Governments *

7. CAJPIA Board

MAYOR PRO TEM LILIENTHAL

1. Hemet Housing Authority

2. Skate Park Committee

3. Community Action Commission of Riverside County

4. League of California Cities

5. Riverside County Transportation Commission *

6. Riverside Transit Agency *

7. Western Riverside Council of Governments *

MAYOR MALES

1. Skate Park Committee

2. League of California Cities

3. Western Riverside Council of Governments *

4. Western Community Energy

5. Planning Commission

AD-HOC COMMITTEE REPORTS

1. Council Protocols Ad-Hoc Committee (Peterson/Krupa)

2. Clean up/Graffiti Ad-Hoc Committee (Lilienthal/Males)

3. Homeless Outreach Ad-Hoc Committee (Lilienthal)

4. Business Outreach Ad-Hoc Committee (Males/Lilienthal)

5. Cal Trans Liaison Ad-Hoc Committee (Peterson/Krupa)

6. CDBG Ad-Hoc Committee (Lilienthal/Males)

7. Banner Program Ad-Hoc Committee (Krupa/Males)

8. Veteran Memorial Ad-Hoc Committee (Males/Peterson)

CITY MANAGER PRESTWICH

City Manager Prestwich announced the City’s Budget Workshop that will take place on May 24, 2023 at 1:30 P.M.

17. FUTURE AGENDA ITEMS
Mayor Males asked Council if there were any requests for Future Agenda Items; MOTION BY MAYOR MALES, SECOND BY MAYOR PRO TEM
LILIENTHAL, CARRIED 4-0, to approve adding June as Prayer Month.

15.A

MAYOR PRO TEM LILIENTHAL, SECOND BY MAYOR MALES,
CARRIED 4-0, to request staff to research disability programs, focusing on improving opportunities citywide including blue curb striping, and refer the report to the Infrastructure Commission for consideration, and direct staff to report the results to the City Council.

1. Broadcasting of City Council Meetings

2. Animal Control Regulations for Businesses

3. Solar Feasibility

4. Traffic Study for the Intersection of Warren Road/Devonshire Avenue

5. American Rescue Plan Act Funding Assessment for Security Services

18. ADJOURNMENT
There being no further business, Mayor Males adjourned the meeting at 10:12 p.m. The next Regular City Council Meeting will be at 7:00 p.m. on June 13, 2023.

APPROVAL: ATTEST:

_______________________________
Mayor Males

_____________________________
John P. Maier, MMC
City Clerk

15.A

MINUTES
City Council Meeting
City of Hemet
City Council Chamber
Wednesday, May 24, 2023

SPECIAL MEETING - WORK STUDY SESSION 1:30 P.M.

1. CALL TO ORDER
The City Council of the City of Hemet met this date in a Special Meeting at 1:34 p.m. in the City Council Chamber, 450 E. Latham Avenue, Hemet, California with Mayor Males presiding.

2. ROLL CALL
City Clerk Maier provided the Roll Call as follows:

Present: Mayor Males
Mayor Pro Tem Lilienthal
Council Member Peterson
Council Member Meyer
Council Member Krupa

Absent:

Staff Present: City Manager Prestwich
Assistant City Attorney Sarwari
City Clerk Maier

3. INVOCATION
Invocation was given by Ann Smith.

4. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Pro Tem Lilienthal.

5. COMMUNICATIONS FROM THE PUBLIC
Mayor Males asked for Public Comments, the following citizen spoke: Ann Smith.

5.A Public Comment for Items Listed on the Agenda

15.A

City Council Meeting
May 24, 2023

6. DISCUSSION ITEM

6.A Fiscal Year 2023-2024 Budget Workshop
City Manager Prestwich and Interim Finance Director Espinoza presented a PowerPoint Presentation on the Fiscal Year 2023-2024 Budget Workshop. City Manager highlighted expenditure cost drivers, including increase to Pension 115 Trust, Fiscal Year 2023-24 Citywide Position Changes, and increase to contract for animal control services.

Mayor Males requested that at a future City Council Meeting a General Fund Reserve Report with options of 30% and 40% may be considered.

7. ADJOURNMENT
There being no further business, Mayor Males adjourned the meeting at 4:07 p.m. The next Regular City Council Meeting will be at 7:00 p.m. on June 13, 2023.

APPROVAL: ATTEST:

_______________________________
Joe Males

_____________________________
John P. Maier, MMC
Mayor City Clerk

15.A

MINUTES
City Council Meeting
City of Hemet
Library Conference Room
Friday, June 2, 2023
SPECIAL MEETING - WORK STUDY SESSION - 9:00 A.M.

1. CALL TO ORDER
The City Council of the City of Hemet met this date in a Special Meeting at 9:00 a.m. in the City Council Chamber, 300 E. Latham Avenue, Hemet, California with Mayor Males presiding.

2. ROLL CALL
City Clerk Maier provided the Roll Call as follows:

Present: Mayor Males
Mayor Pro Tem Lilienthal
Council Member Krupa
Council Member Peterson

Absent:

Staff Present: City Manager Prestwich
City Attorney Graham
City Clerk Maier

3. INVOCATION
Invocation was given by Dale Dieleman.

4. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mayor Males.

5. COMMUNICATIONS FROM THE PUBLIC

15.A

Mayor Males asked for Public Comments, the following citizen spoke:

Teresa Acuna, Lori VanArsdale, and Mario Richmond.

5.A Public Comment for Items Listed on the Agenda: Consent and Discussion Items

15.A

6. DISCUSSION - ACTION ITEMS

6.A Review of City of Hemet Vision and Mission Statement

6.B Review of 2022 Strategic Plan Goals and Objectives

6.C Discussion of Fiscal Year 2023-24 Action Items

6.D Review of Draft Safe and Clean Streets Initiative
City Manager Prestwich provided a presentation on the review of the 2022 Strategic Plan Goals and Objectives and led a workshop exercise to identify higher and lower priority action items for Fiscal Year 2023-24.

By consensus, the City Council quantified that all action items should be considered as higher priority, with the exception of the initiative of the Chili Cook-Off Competition as a lower-priority.

City Manager Prestwich provided a presentation on the Draft Safe and Clean Streets Initiative, highlighting a series of initiatives to beautify and position the city for future growth and prosperity. Mr. Prestwich identified 10 “Safe” Strategies, including deployment of technology and cameras for crime suppression, utilization of drone first responder program, and establishment of City Prosecutor Pilot Program.

City Manager Prestwich identified 11 “Clean” Strategies, including implementation of seven day a week crews for graffiti, reestablishment of an annual community service day, and adjustment of street sweeping service levels in commercial corridors.

18. ADJOURNMENT
There being no further business, Mayor Males adjourned the meeting at 11:37 a.m. The next Regular City Council Meeting will be at 7:00 p.m. on June 13, 2023.

APPROVAL: ATTEST:

_______________________________
Joe Males

_____________________________
John P. Maier, MMC
Mayor City Clerk

15.A

City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - Jun 13 2023
Department: Administration
Submitted by: Mark Prestwich, City Manager
John Maier, City Clerk;

☐ Receive and File ☐ Consent Calendar ☒ Business Item ☐ Public Hearing

TITLE:

Second Reading and Adoption of Ordinance 2012, An Ordinance of the City Council of the City of Hemet, California, Adding Article VI "Electronic And Paperless Filing of Fair Political Practices Commission Campaign Disclosure Statements and Statements of Eco nomic Interests" to Chapter 2 "Administration" of the Hemet Municipal Code

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Waive full reading and adopt Ordinance 2012, an Ordinance of the City Council of the City of Hemet, California, adding Article VI "Electronic And Paperless Filing of Fair Political Practices Commission Campaign Disclosure Statements and Statements of Economic Interests" to Chapter 2 "Administration" of the Hemet Municipal Code.

BACKGROUND:

The Political Reform Act recognizes campaigns that spend or raise more than $2,000 as “Controlled Committees.” Under the Act, these committees are obligated to file detailed campaign finance statements, also known as Fair Political Practices Commission (FPPC) Form 460 s. The City Clerk is the local filing officer for the City of Hemet, and is responsible for receiving, reviewing, and storing campaign disclosure information, as well as making it accessible to the public.

Effective January 1, 2021, Assembly Bill (AB) 21 51 requires cities to post any campaign statement, report, or other document required by the Political Reform Act to its city website within 72 hours of its filing. The City Clerk’s office currently accepts paper filings of such documents and staff has bee n directed to manually redact and upload forms to the City website.

To provide a more efficient process, the City Clerk’s Office recently acquired NetFile, an electronic/paperless filing system that accommodates online filing of several types of FPPC form s, including Forms 460, 470, 496, and 497, and meets the requirements of the Secretary of State. NetFile will ensure compliance with AB 2151, provide more transparency to the public, and offer an easier way for all filers to complete their required filings.

15.B

ANALYSIS:

Government Code section 84615 allows local government agencies to require an elected and appointed official, candidate, or committee to file FPPC campaign statements, reports, or other documents online or electronically with a local filing officer.

In order for the City of Hemet to accept electronically filed statements, the City Council must adopt an ordinance approving the use of an online or electronic filing system, which shall include the legislative finding that the online or electronic system will operate securely and effectively and will not unduly burden filers.

In terms of security, the NetFile system is a web-based, vendor-hosted application that utilizes “industry best practices” for securing data, using the same data encryption for online filings that is used by banks for online banking. NetFile stores and backs up data at three separate locations, creating the essential safety measures and redundancy that allow for the recovery of information in the event of an emergency or disaster.

Statement of Economic Interests (Form 700):

The Form 700 component of NetFile does not require an ordinance and is simply an internal procedural change. However, with the transition to electronic filing of campaign disclosure statements, staff recommends all future reports and other documents filed on behalf of Statement of Economic Interest filers be filed electronically. The City Clerk is responsible for the annual filing of Form 700s by 87200 Filers (City Council, Planning Commission, City Manager, City Trea surer, and City Attorney) and designated City staff, boards, commissions, and consultants. Form 700s occasionally need amendments or are submitted incomplete or without appropriate schedules attached. The Form 700 electronic filing system incorporates an i nitial review process that alerts the filer of errors at the time they enter their information, thereby minimizing the need for the City Clerk to request amendments.

There are currently 215 cities and 50 counties in California using electronic filing systems for Form 700 filings.

DISCUSSION:

Implementation of the NetFile system will promote transparency and provide convenience for committees, individuals, and the public. It provides 24-hour filing and viewing accessibility of campaign finance information from any computer, anywhere. In certain instances, the NetFile system will also increase the accuracy of filed campaign statements by prohibiting any filings that may have inadvertently omitted information required under the Political Reform Act.

To ensure a smooth transition, NetFile and the City Clerk will offer extensive training to all filers.

PREVIOUS COUNCIL ACTION:

MOTION BY MAYOR PRO TEM LILIENTHAL, SECOND BY COUNCIL MEMBER KRUPA, CARRIED 4-0, to Waive full reading and introduce by title only an Ordinance of the City Council of the City of Hemet, California, adding Article VI "Electronic And Paperless Filing of Fair Political Practices Commission Campaign Disclosure Statements and Statements of Economic Interests" to Chapter 2 "Administration" of the Hemet Municipal Code.

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STRATEGIC PLAN INTEGRATION:

GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 1: Operate in a financially sustainable manner.

Objective 2: Evaluate existing practices to ensure continuity with industry best p ractices.

Objective 3: Provide Council with policies that are consistent while lessening liabilities.

Objective 4: Increase employee retention by training and creating a positive workplace.

FISCAL IMPACT:

The NetFile system total cost is $6,400 per year. Funds have been appropriated in the Fiscal year 2022-2023 City Clerk's Office budget.

ALTERNATIVE(S):

The City Council may choose to not waive the first reading of the Ordinance and provide alternative direction.

ATTACHMENT(S):

Attachment 1: HemetNetFile - Ordinance

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HEMET ORDINANCE NO. XXX
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CITY OF HEMET

HEMET, CALIFORNIA
ORDINANCE NO. XXX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

HEMET, CALIFORNIA, ADDING ARTICLE VI
"ELECTRONIC AND PAPERLESS FILING OF FAIR

POLITICAL PRACTICES COMMISSION CAMPAIGN

DISCLOSURE STATEMENTS AND STATEMENTS OF
ECONOMIC INTERESTS" TO CHAPTER 2
"ADMINISTRATION" OF THE HEMET MUNICIPAL CODE
WHEREAS, Government Code Section 84615 currently provides that a local agency may adopt an ordinance to require an elected officer, candidate, committee, or other person required to file statements, reports, or other documents required by Chapter 4 of the Political Reform Act (commencing with Section 84100 of the Government Code), except an elected officer, candidate, committee, or other person who receives contributions totaling less than $2,000 and who makes independent expenditures totaling less than $2,000 in a calendar year, to file those statements, reports, or other documents online or electronically with the local filing officer; and WHEREAS, the City has entered into an agreement with NetFile, Inc., a vendor approved by the California Secretary of State, to provide an online electronic filing system ("System") for campaign disclosure statements and Statements of Economic Interest forms; and
WHEREAS, the System will operate securely and effectively and will not unduly burden filers. Specifically: (1) the System will ensure the integrity of the data and includes safeguards against efforts to tamper with, manipulate, alter, or subvert the data; (2) the System will only accept a filing in the standardized record format developed by the Secretary of State and compatible with the Secretary of State's system for receiving

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an online or electronic filing; and (3) the System will be available free of charge to filers and to the public for viewing filings; and
WHEREAS, the City of Hemet desires to amend the Hemet Municipal Code to add a new Article relating to electronic filing of Campaign Disclosure Statements and Statements of Economic Interests;

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET DOES ORDAIN AS FOLLOWS:

SECTION 1. Recitals. The City Council determines that the above Recitals are true and correct and are incorporated as though fully set forth herein.

SECTION 2. Municipal Code Amendment. Chapter 2 of the Hemet Municipal Code is hereby amended by adding Article VI and Section 2-600 to read as follows:
“Article VI – Campaign Regulations
Sec. 2-600. – Electronic and Paperless Filings.
(a) Any elected officer, candidate, commission, committee, or other person required to file statements, reports, or other documents required by Government Code Chapter 4 – Political Reform Act (commencing with Section 84100) shall file those statements, reports, or other documents online or electronically with the City Clerk.

Elected officers, candidates, or committees required to file statements must file such Statements using the City Clerk's online system, unless exempt from the requirement to file online pursuant to Government Code Section 84615(a) because the officer, candidate, or committee receives less than $2,000 in contributions and makes less than $2,000 in expenditures in a calendar year. All other individuals required to file Statements of Economic Interest according to the City’s adopted Code of Conflict of Interest must file electronically using the City Clerk’s online system. (b) Any person holding a position listed in Government Code Section 87200 or designated in the city's local conflict of interest code adopted pursuant to Government

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Code section 87300, shall file any required Statement of Economic Interest reports (Form 700) online or electronically with the City Clerk. (c) In any instance in which an original statement, report or other document must be filed with the California Secretary of State and a copy of that statement, report or other document is required to be filed with the City Clerk, the filer may, but is not required to, file the copy electronically.
(d) The online filing system shall ensure the integrity of the data transmitted and shall include safeguards against efforts to tamper with, manipulate, alter, or subvert the data.
(e) The online filing system shall only accept a filing in the standardized record format that is developed by the California Secretary of State pursuant to Section 84602(a)(2) of the California Government Code and that is compatible with the Secretary of State's system for receiving an online or electronic filing. (f) The online filing system shall include a procedure for filers to comply with the requirement that they sign statements and reports under penalty of perjury pursuant to Section 81004 of the Government Code.
(g) Any elected officer, candidate, or committee who has electronically filed a statement using the City Clerk's online system is not required to file a copy of that document in paper format with the City Clerk.
(h) The City Clerk shall issue an electronic confirmation that notifies the filer that the Statement was received, the notification shall include the date and the time that the Statement was received and the method by which the filer may view and print the data received by the City Clerk. The date of filing for a Statement filed online shall be the day that it is received by the City Clerk.
(i) If the City Clerk's system is not capable of accepting a Statement due to technical difficulties, an elected officer, candidate, or committee shall file that Statement in paper format with the City Clerk.

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(j) The online filing system shall enable electronic filers to complete and submit filings free of charge.
(k) The City Clerk's system shall make all the data filed available on the City's webpage in an easily understood format that provides the greatest public access. The data shall be made available free of charge and as soon as possible after receipt. The data made available on the City's webpage shall not contain the street name and building number of the persons or entity representatives listed on the electronically filed forms or any bank account number required to be disclosed by the filer. The City Clerk's office shall make a complete, unredacted copy of the statement, including any street names, building numbers, and bank account numbers disclosed by the filer, available to any person upon request.
(l) The City Clerk's office shall maintain, for a period of at least 10 years commencing from the date filed, a secured, official version of each online or electronic statement which shall serve as the official version of that record for purpose of audits and any other legal purpose.

SECTION 3. Severability. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such determination shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.

SECTION 4. Publication. The City Clerk is authorized and directed to cause this Ordinance to be published in any manner authorized by law.

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SECTION 5. Effective Date. This Ordinance shall take effect thirty (30) days from its passage by the City Council of the City of Hemet.

PASSED, APPROVED AND ADOPTED this ____ day of ______, 2023. _____________________________________

JOE MALES, MAYOR
ATTEST:
________________________________

JOHN MAIER, CITY CLERK
APPROVED AS TO FORM:
________________________________

STEVEN GRAHAM, CITY ATTORNEY

15.B

City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - Jun 13 2023
Department: Community Development
Submitted by: Mark Prestwich, City Manager
Monique Alaniz-Flejter, Principal Planner;

☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing

TITLE:

A Resolution of the City Council of the City of Hemet, Approving Reinstatement and Second Amendment for Services between the City of Hemet and Kimley-Horn and Associates, Inc. to allow an additional $22,500 for a Contract not to Exceed the Amount of $213,635 and to Execute Reinstatement Agreement to Extend the Term of the Agreement until December 1, 2023 to complete the 6th Cycle Housing Element Update (2021 -2029), Addendum to the City's General Plan Safety Element, and Addition of New Environmental Justice Element.

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution approving Reinstatement and Second Amendment for Services between the City of Hemet and Kimley -Horn and Associates, Inc. to allow an additional $22, 500 for a Contract not to Exceed the Amount of $213,635 and to Execute a Reinstatement Agreement to Extend the Term of the Agreement until December 1, 2023, to complete the 6th Cycle Housing Element Update (2021 -2029), Addendum to the City's General Plan S afety Element, and Addition of New Environmental Justice Element.

BACKGROUND:

On November 10, 2020, the City Council authorized staff to apply for the non -competitive Local Early Action Planning (LEAP) Grants Program Funds from the California Department of Housing and Community Development (HCD) in the amount of $250,000 to implement the Housing Element Update, Addendum to the City's Safety Element, and New Environmental Justice Element of the General Plan.

On May 19, 2021 the City was awarded a reimbursable grant for these planning efforts.

On February 25, 2021 the City Council authorized approval of an Agreement with Kimley -Horn and Associates, Inc. in the amount of $191,135 and authorized the City Manager to utilize the General Fund with equal amount reimbursement from the Local Early Action Planning (LEAP) Grant funding program up to $250,000.

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Since then, Kimley -Horn and Associates Inc. has been working diligently on the scope of services assigned. On January 25, 2022 the City Council approved an Update to the Housing Element for the 2021-2029 6th Cycle, which was submitted to HCD for certification. Since then, HCD has conducted a rigorous review of the draft document, which has required additional text revisions to include state law mandates and community context into the Housing Element document, thus necessitating additional work for Kimley-Horn and Associates.

ANALYSIS:

Request for Contract Augmentation
Kimley-Horn has submitted a requested a $22,500 augmentation to complete additional efforts requested by the State and City staff:

• Additional Public Meetings/Workshops for the Safety/Environmental Justice Elements to further comply with requirements of state law.
• Additional City Council/Planning Commission Workshop/Hearings/Study Sessions. • Addressing additional edits requested by City staff and state agencies for the updates to the Safety Element and Environmental Justice Element.
• Address requested changes by HCD to achieve substantial compliance with State law.

Reinstatement of Agreement
Furthermore, on June 16, 2022, the former Interim City Manager authorized a first amendment that extended the term of the agreement to December 1, 2022. The amended contract also includes retroactive reinstatement of the contract effective December 2, 202 2, and to extend its term for one year from December 2, 2022, through December 1, 2023.

STRATEGIC PLAN INTEGRATION:

GOAL ONE: QUALITY OF LIFE:

To ensure that Hemet is safe, clean, attractive and comfortable for all who live, work, and visit.

Objective 1:

A. Enhance the visual appearance of the community to make it attractive and reduce blight. To manage the city’s growth by establishing a housing program, while protecting and preserving the environment and maximizing the use of public infrastructure by concentrating housing and development where public facilities and infrastructure are available or may be upgraded without disturbing sensitive h abitats and natural features.

B. Increase Public Safety Visibility and Response

FISCAL IMPACT:

On May 19, 2021 the City was awarded a $250,000 reimbursable grant through the Local Early Action Planning (LEAP) Grants Program from the California Department of Housing and Community Development (HCD) to implement the Housing Element Update, Addendum to the City's Safety Element, and New Environmental Justice Element of the General Plan.

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On January 27, 2023 the first Request for Reimbursement of Grant No. 20-LEAP-16162 was submitted to HCD by Community Development in the amount of $180,325.80. The reim bursement has been received by HCD and is currently pending release of funds. These funds will replenish the General Fund upon receipt. The remaining reimbursement will be submitted upon successful completion of the work.

REVIEWED BY LEGAL:

☒ Staff report ☒ Resolution
☐ Ordinance ☒ Agreement

ATTACHMENT(S):

Attachment 1: Resolution_ Kimley-Horn Contract Second Amendment 2023 Attachment 2: Kimley-Horn Associates - Second Amendment 2023

15.C

CITY OF HEMET
Hemet, California

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEMET, APPROVING REINSTATEMENT AND

SECOND AMENDMENT FOR SERVICES BETWEEN THE

CITY OF HEMET AND KIMLEY-HORN AND
ASSOCIATES, INC. TO ALLOW AN ADDITIONAL
$22,500 FOR CONTRACT NOT TO EXCEED THE
AMOUNT OF $213,635 AND TO EXECUTE

REINSTATEMENT AGREEMENT TO EXTEND THE
TERM OF THE AGREEMENT UNTIL DECEMBER 1, 2023
TO COMPLETE THE 6TH CYCLE HOUSING ELEMENT
UPDATE (2021-2029), ADDENDUM TO THE CITY'S

GENERAL PLAN SAFETY ELEMENT, AND ADDITION
OF NEW ENVIRONMENTAL JUSTICE ELEMENT.

The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, on February 25, 2021 the City and Kimley-Horn and Associates Inc. entered into an agreement entitled “Agreement for Services”(“Agreement”) for the purpose of retaining services of Service Provider to provide consultant services not to exceed ($191,135.00).

WHEREAS, on June 16, 2022, the City authorized a first amendment to extend the term of the agreement to December 1, 2022.

WHEREAS, on May 4, 2023 a change order was requested by Kimley-Horn and Associates Inc. for additional work necessitated by City staff.

WHEREAS, The Term expired on December 1, 2022, and the Parties now desire to reinstate said Agreement retroactively effective December 2, 2022, extend its term for one (1) year from December 2, 2022, through December 1, 2023.

WHEREAS, This Second Amendment deletes Exhibit “A” [Scope of Services] in its entirety and replaces it with Exhibit “A-1”, attached hereto and incorporated herein.

WHERAS, This Second Amendment amends Section 4(a) to provide that the Compensation shall not exceed two hundred and thirteen thousand, six hundred and thirty-five dollars ($213,635.00).

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NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET DOES HEREBY FIND AND RESOLVE AS FOLLOWS:

SECTION 1. Incorporation of Recitals, The City Council of the City of Hemet finds and determines that the above referenced recitals are true and correct and the material to this Resolution.

SECTION 2. City Council Actions.
a) The City Manager, or his designee, is authorized and directed to utilize the funds allocated in the Community Development (Planning Division) contract budget.
b) The City Manager, or his designee, is authorized and direct to execute the amended Agreement for Services between the City of Hemet and Kimley- Horn and Associates Inc., with the contract pricing for the term of the agreement to a not to exceed total of two hundred and thirteen thousand, six hundred and thirty-five dollars ($213,635.00) and authorize the City Manager to execute the Agreement with Kimley-Horn and Associates Inc., c) The City Manager, or his designee, is authorized and directed to execute any purchase orders, agreements, or other documents necessary to effectuate the contract in an amount not to exceed two hundred and thirteen thousand, six hundred and thirty-five dollars ($213,635.00) in aggregate, so long as such purchase orders, agreements, or other documents are in a form approved by the City Attorney.

PASSED, APPROVED AND ADOPTED this ___ day of ____________, 2023. ____________________________
Joe Males, Mayor
ATTEST:
_____________________________
John Paul Meier, City Clerk

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State of California )
County of Riverside )
City of Hemet )
I, John Paul Meier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the _____ day of ____________, 2022, and was passed by the following vote:

AYES: Council Members:

NOES: Council Member:

ABSTAIN: Council Member:

ABSENT: Council Member:
_________________________________
John Paul Meier, City Clerk

15.C

00091753.1

REINSTATEMENT AND SECOND AMENDMENT TO

AGREEMENT

BY AND BETWEEN

THE CITY OF HEMET

A CALIFORNIA MUNICIPAL CORPORATION

AND

KIMLEY-HORN & ASSOCIATES, INC.

A CALIFORNIA CORPORATION

DATED: JUNE 14, 2023

Form Approved 2/17/2023

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00091753.1 Page | 1

REINSTATEMENT AND SECOND AMENDMENT TO AGREEMENT

This Reinstatement and Second Amendment to the Agreement (“Second Amendment ”) for services for housing element service provider services is made and entered into as of this 14th day of June 2023, retroactively effective to February 25, 2021 (“Effective Date”), by and between the City of Hemet (“City”), a California municipal corporation and Kimley-Horn & Associates, Inc., a California corporation (“Service Provider”). City and Service Provider are sometimes hereinafter referred to as “Party” and hereinafter collectively referred to as the “Parties.”

RECITALS
A. City and Service Provider entered into an agreement entitled “ Agreement for Services ” dated February 25, 2021 (“Agreement”) for the purpose of retaining services of Service Provider to provide housing element consultant services.

B. The First Amendment amended section 1 [Term of Agreement] to provide that the Term of the Agreement shall be until December 1, 2022.

C. The Term expired on December 1, 2022, and the Parties now desire to reinstate said Agreement retroactively effective December 2, 2022, extend its term for one (1) year from December 2, 2022, through December 1, 2023, to increase the not to exceed amount of the Agreement and Scope of Services as set forth below.

D. This Second Amendment deletes Exhibit “A” [Scope of Services] in its entirety and replaces it with Exhibit “A-1”, attached hereto and incorporated herein.

E. Section 4(a) of the Agreement provides that the Compensation shall not exceed one hundred and ninety -one thousand , one hundred and thirty -five dollars ($191,135.00).

F. This Second Amendment amends Section 4(a) to provide that the Compensation shall not exceed two hundred and thirteen thousand , six hundred and thirty -five dollars ($213,635.00).

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the promises made and recited herein, the Parties do hereby enter into this Second Amendment which modifies and amends the Agreement as follows:

1. AMENDMENT. The Agreement is hereby modified and amended as follows:

1.1 [TERM OF AGREEMENT]. Section 1 of the Agreement is hereby amended as follows:

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“Subject to the provisions of Section 20 “Termination of Agreement,” the Term of this Agreement shall be from the Effective Date and shall terminate on December 1, 2023.”

1.2 [SCOPE OF SERVICES & SCHEDULE OF PERFORMANCE]. Section 2(a) of the Agreement, Attachment A – Scope of Services is hereby replaced with Attachment A-1.

1.3 [COMPENSATION]. Section 4(a) of the Agreement is hereby amended as follows:
“The t otal compensation, includ ing reimbursement for actua l and reasonable expenses, shall not exceed two hundred thirteen thousand, six hundred thirty-five dollars ($213, 635), unless additional compensation is approved in wri ting in accordance with Section 26 “Administration and Implementation ” or Section 28 “Amendment” of this Agreement up to the maximum amount of two hundred and fifty dollars thousand dollars ($250,000).

Term from February 25, 2021, through December 1, 2022: $191,135 Term from December 2, 2022, through December 1, 2023: $22,500 Total Compensation: $213,635”

2. MANDATORY INVOICE INFORMATION/NOTICES.

Service Provider shall notify the City in writing whenever it has reason to believe that the costs the Service Provider expects to incur under this Agreement in the following sixty (60) days, when added to all costs previously incurred, will exceed eighty percent (80%) of the Not to Exceed Amount specified herein. As part of the notification, the Service Provider shall provide the City with a revised estimate of the total cost of performing this Agreement.

On invoices submitted to the City, Service Provider shall identify at the top of the first page, the Agreement’s not to exceed amount , the total amount billed to date, the services rendered during the billing period, and the amount due for the statement invoice for which reimbursement is sought in the statement invoice.

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3. REMAINDER UNCHANGED. Except as specifically modified and amended in this Second Amendment, the Agreement remains in full force and effect and binding upon the Parties.

4. INTEGRATION. This Second Amendment consists of pages 1 through 17, inclusive, which constitute the entire understanding and agreement of the Parties and supersedes all negotiations or previous agreements, including written or verbal communications between the Parties with respect to all or any part of the transaction discussed in this Second Amendment.

5. SEVERABILITY. If any portion of this Second Amendment is declared invalid, illegal or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

6. EFFECTIVE DATE. This Second Amendment shall not become effective until the date it has been executed by the appropriate authorities of the City and Service Provider.

7. APPLICABLE LAW. The laws of the State of California shall govern the interpretation and enforcement of this Second Amendment.

8. REFERENCES. All references to the Agreement include all their respective terms and provisions. All defined terms utilized in this Second Amendment have the same meaning as provided in the Agreement, unless express ly stated to the contrary in this Second Amendment.

[SIGNATURE PAGE FOLLOWS]

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IN WITNESS WHEREOF, the Parties hereto have executed this Second Amendment to the Agreement on the date and year first written above.

CITY OF HEMET
___________________________
Mark Prestwich
City Manager
ATTEST:

CITY CLERK
By: ___________________________
APPROVED AS TO FORM:

CITY ATTORNEY
By: ____________________________

SERVICE PROVIDER
By:

Its:

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EXHIBIT “A-1”

SCOPE OF SERVICES

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Additional Task:
• Additional Public Meetings/Workshops for the Safety/Environmental Justice Elements to further comply with requirements of state law.
• Additional City Council/Planning Commission Workshop/Hearings/Study Sessions • Addressing additional edits requested by City staff and state agencies for the updates to the Safety Element and Environmental Justice Element.
• Address requested changes by HCD to achieve substantial compliance with State law.

15.C

City of Hemet
City Council Meeting

STAFF REPORT

Meeting: City Council Meeting - Jun 13 2023
Department: Public Works
Submitted by: Mark Prestwich, City Manager
Charles Russell, Public Works Operations Manager;

☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing

TITLE:

A Resolution of the City Council of the City of Hemet, California, Approving the Three Year Agreement for Services between the City of Hemet and the 9th Shield Incorporated in the amount of $267,960 and Authorizing the City Manager to Approve all documents related to the Agreement

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Approving the Three Year Agreement for Services between the City of Hemet and the 9th Shield in the Amount of $267,960 and Authorizing the City Manager to Approve All Documents Related to the Agreement.

BACKGROUND:

The City of Hemet, Public Works Department is responsible for the care and maintenance of City parks and City buildi ngs. These responsibilities include administering a service contract for securing and inspection services at five of the parks, the Corporation Yard, and the Public Library. Securing and inspecting these locations includes but is not limited to the following services:

Five City Parks: Simpson, Gibbel, Weston, Brubaker, Mary Henley • Closing and locking parking lot gates, bathrooms, tennis courts and the Veteran's Memorial. • Providing vehicle and foot patrols.
• Reporting maintenance-related items and vandalism.
• Reporting any non-compliant individuals to the Hemet Police Department. • Responding to calls for service.
• Submitting daily reports.

Corporation Yard:
• Vehicle and foot patrols.
• Reporting maintenance-related items and vandalism.
• Reporting trespassers to the Hemet Police Department.

Public Library:

15.D

• Providing security service during open hours.
• Securing and inspecting three times per night.
• Providing vehicle and foot patrols after hours.

The City previously had an agreement with Hemet Gate Keepers to provide securing and inspection services, but Hemet Gate Keepers terminated the contract on February 28th of this year. The 9th Shield has provided interim services at the same price as Hemet Gate Keepers since March 1st.

ANALYSIS:

On February 28, 2023, the Procurement Administrator posted a Request for Proposal (RFP) for City Securing Services, on the Planet Bids platform, where 64 vendors were notified. On March 21, 2023, the Procurement Administrator received proposals from the f ollowing vendors: Absolute International Security, Allstate Security, Citiguard, Securitas Inc., Public Protective Services, AAliyah K9 Security Corp., The 9th Shield, Assertive Security Guard & Consulting Group.

City staff evaluated the proposals using the criteria outlined below:

1. The cost of the goods and professional services.

2. The ability, capacity, and skill of the vendor to perform the contract and to provide goods and professional services requested.

3. The ability of the vendor to provide the goods and professional services requested promptly or within the time specified, without delay or interference.

4. The ability of the vendor to demonstrate the attributes of trustworthiness, quality, fitness, capacity and experience to satisfactorily perform the contract.

5. The character, integrity, reputation, judgment, experience, and efficiency of the vendor.

6. The quality of vendor's performance on previous purchases or contracts with the City.

7. The ability of the vendor to demonstrate its prior, current, and continued compliance during the contract term with all applicable federal, state, and local laws, statutes, ordinances and all lawful orders, rules, and regulations promulgated thereunder.

At the conclusion of evaluating the proposals, City staff determined that based on the criteria above, The 9th Shield Incorporated is the overall best sui ted firm to provide City Securing Services. The 9th Shield Inc. also provided the lowest cost to the City for these services.

Rates for City Securing Services:

The total compensation, including reimbursement for actual expenses, shall not exceed $89,32 0 per city fiscal year. There are no price increases permitted during the three year term of the agreement.

15.D

DISCUSSION:

On February 23, 2023, City staff was notified by Hemet Gate Keepers that they would no longer be able to perform City securing services after February 28, 2023. Hemet Gate Keepers' president provided contact information for the 9th Shield and stated that he respected the owner of The 9th Shield and was confident that this company would be able to take over City securing services. City staff contacted The 9th Shield to set up a meeting. At the first meeting, the owner of the 9th Shield assured City staff that his company would be able to provide the services described in the existing City securing contract and would honor the existing pricing. Since March 1, 2023, 9th Shield has been providing consistent and responsive securing and inspection services for the City of Hemet's parks, Corporation Yard and Library. They have also been providing daily electronic summary reports of the previous night's inspection which include information about encounters with loiterers, vandalism and maintenance issues for each lo cation. City staff is impressed with their ability to adapt to a situation that they were only give one week to prepare for. There management team has been very professional and so has their patrol staff.

The 9th Shield Incorporated currently provides similar services for Rosenthal & Excell CRES, Valley - Wide Recreation and Park District, and Hemet Unified School District. City staff contacted these entities and each of them stated that the 9th Shield has provided excellent service for them and has been consistent and responsive to all requests received. Each company recommended that the City hire The 9th Shield to perform the RFP's requested services.

STRATEGIC PLAN INTEGRATION:

GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 1: Operate in a financially sustainable manner.

FISCAL IMPACT:

Funding for the cost of securing and inspection services at the five City parks is in the recommended FY 2023-24 Parks Division budget (110-4250-2400) in the amount of $36,000.

Funding for the cost of securing and inspection services at the Corporation Yard is in the recommended FY 2023-24 Parks (110 -4250-2400), Streets (221 -4200-2400), Sewer (254 -4600-2400), Storm Drain (254-4650-2400), Fleet Maintenance (684 -4550-2400), and Facilities Maintenance (685 -4560-2400) budgets in an amount of $750 each and in the recommended FY 2023 -24 Water (571 -9000-2400) budget in an amount of $1,500, for a total of $6,000.

Funding for the cost of the securing and inspection services at the Library is in the recommended FY 2023-24 General Fund budget (110 -6100-2710) in the amount of $19,235 and Community Development Block Grant budget (240-3470-2400) in the amount of $28,085.

ALTERNATIVE(S):

15.D

1. Deny the Agreement for City Securing Services between the City of Hemet and The 9th Shield Incorporated.

2. Provide alternate direction to City staff.

REVIEWED BY LEGAL:

☒ Staff report ☒ Resolution
☐ Ordinance ☒ Agreement

ATTACHMENT(S):

Attachment 1_ Resolution
Attachment 2: Agreement for City Securing Services
Attachment 3: Absolute International Security (1)
Attachment 4: Absolute International Security (2)
Attachment 5: Aliyah K9 (1)
Attachment 7: Assertive Security (1)
Attachment 8: Assertive Security (2)
Attachment 9: Citiguard (1)
Attachment 10: Citiguard (2)
Attachment 11: Invicta-AllState (1)
Attachment 12: Invicta-AllState (2)
Attachment 13: Public Protective Services (1)
Attachment 14: Public Protective Services (2)
Attachment 15: Securitas (1)
Attachment 16: Securitas (2)
Attachment 17: The 9th Shield (1)
Attachment 18: The 9th Shield (2)

15.D

CITY COUNCIL RESOLUTION NO. 2023-xxx

CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2023-xxx

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF HEMET, CALIFORNIA, APPROVING THE

AGREEMENT FOR SERVICES BETWEEN THE
CITY OF HEMET AND THE 9 TH SHIELD

INCORPORATED AND AUTHORIZING THE CITY

MANAGER TO APPROVE ALL DOCUMENTS

RELATED TO THE AGREEMENT
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, the Public Works Department is responsible for the care and maintenance of City parks and City buildings; and WHEREAS, as a part of these responsibilities the
department administers a service contract for securing and inspection services at five City parks, the Corporation Yard and the Public Library; and
WHEREAS, the securing and inspection services include,
but are not limited to closing and locking parking lot gates, bathrooms, tennis courts and Veteran’s Memorial and providing vehicle and foot patrols, reporting maintenance related items, vandalism, non-compliant individuals, responding to calls for service, submitting daily reports and providing security services at the Library during open hours; and
WHEREAS, the procurement administrator posted a
Request for Proposal for City Securing Services, on the Planet Bids platform; and

15.D

CITY COUNCIL RESOLUTION NO. 2023-xxx
WHEREAS, City staff evaluated the proposals and
determined that The 9 th Shield Incorporated is the best suited vendor to provide City Securing services; and
WHEREAS, Funding for the cost of securing and inspection services at five City parks in the amount of $36,000 is in the recommended FY 23/24 Parks Division budget and funding for providing securing and inspection services at the Corporation Yard in the amount of $6,000 is recommended in the FY 23/24 Parks, Water, Sewer, Streets, Storm Drain, Facilities Maintenance and Equipment Maintenance Division’s budgets; and
WHEREAS, the cost for securing and inspection services at the Library in the amount of $47,320 is recommended in the 23/24 budget.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY

OF HEMET FINDS, DETERMINES, ORDERS AND RESOLVES
AS FOLLOWS:

SECTION 1.The above recitals are all true and correct.

SECTION 2. Approves the Agreement for Services between
the City of Hemet and The 9th Shield.

SECTION 3.Authorizes the City Manager to execute all
documents related to the Agreement.

SECTION 4. This Resolution shall take effect upon its
adoption.

PASSED, APPROVED AND ADOPTED this 13 th day of
June 2023.

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CITY COUNCIL RESOLUTION NO. 2023-xxx
____________________________
Joe Males, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk

15.D

CITY COUNCIL RESOLUTION NO. 2023-xxx
State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 13 th day of June 2023, and was passed by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk

15.D

15.D

00091740.2

PROFESSIONAL SERVICES AGREEMENT

BY AND BETWEEN

THE CITY OF HEMET

A CALIFORNIA MUNICIPAL CORPORATION

AND

THE 9TH SHIELD INCORPORATED

A CALIFORNIA CORPORATION

Form Approved 2/17/2023

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00091740.2 Page | 1

PROFESSIONAL SERVICES AGREEMENT

FOR CITY SECURING SERVICES
BETWEEN THE CITY OF HEMET AND THE 9TH SHIELD INCORPORATED THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into this 1st day of July, 2023 (“Effective Date”), by and b etween the CITY OF HEMET (“City”), a California municipal corporation and The 9 th Shield Incorporated, a California corporation (“Consultant”). For the purposes of this Agreement City and Consultant are sometimes hereinafter referred to as “Party” and h ereinafter collectively r eferred to as the “Parties.”
RECITALS 1. City has sought by issuance of request for proposals the performance of the City Securing Services defined and described particularly in Section 2, “Scope of Services and Schedule of Performance” of this Agreement.

2. Consultant was selected by City to perform those services.

3. Consultant was selected by City on the basis of Consultant’s demonstrated competence and the professional qualifications necessary for the satisfactory performance of the services required.

4. City has authority to enter into this Agreement and the City Manager has authority to execute this Agreement.

5. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Section 2 “Scope of Services” of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

O

PERATIVE PROVISIONS
NOW, THEREFORE, for and in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:

S
ECTION 1. T ERM OF AGREEMENT
(
a) Subject to the provisions of Section 21 "Termination of Agreement" of this Agreement, the Term of this Agreement is throu gh June 30, 2026. City shall be granted two (2) one (1) options to extend the Term of the Agreement. City shall exercise option(s) by written notice to Contractor no less than (30) days prior to the end of the existing Term., commencing on Effective Date, unless otherwise extended by written agreement of the Parties.

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(b) The City Manager may, in his or her sole discretion, unilaterally exercise an option to extend the Agreement on a month-to-month basis following expiration on the same terms and conditions, including compensation as set forth in Section 4 “Compensation.”

(c) Consultant acknowledges that the Agreement term may extend over multiple City fiscal years, and that work and compensation under this Agreement is contingent on the City Council appropriating funding for and authorizing such work and c ompensation for those fiscal years. This Agreement may be terminated by the City Manager at the end of a fiscal year when sufficient funding is not appropriated and authorized for the subsequent fiscal year. City is not obligated to pay Consultant for any amounts not duly appropriated and authorized by City Council.

SECTION 2. SCOPE OF SERVICES

Subject to this Agreement, all addendums and exhibits attached and incorporated hereto, Consultant agrees to perform the services and tasks set forth in Exhibit “A,” “Scope of Services” (hereinafter, the “Services”), and the City agrees to retain and does hereby retain Consultant for the Services.

SECTION 3. ADDITIONAL SERVICES

Consultant shall not be compensated for any work rendered in connection with its performance of this Agreement that are in addition to or outside of the Services unless such additional services are authorized in advance and in writing in accordance with Section 25 “Administration and Implementation” or Section 27 “Amendment” of this Agree ment. If and when such additional work is authorized, such additional work shall be deemed to be part of the Services.

S
ECTION 4. COMPENSATION

(a) Subject to any limitations set forth in this Agreement, City agrees to pay Con sultant the amounts specified in Exhibit “B” “Compensation” and made a part of this Agreement by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed eighty-nine thousand three hundred and t wenty dollars ($89,320.00) (“ Not to Exceed Amount”) per city fisc al year , unless additi onal compensation is approved in writing in accordance with Section 25 “Administration and Implementation” or Section 27 “Amendment” of this Agreement.

(b) Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.

(c) If this Agreement is extended pursuant to Section 1 “Term of Agreement,” the City shall pay the same rates specified in Exhibit “B” “Compensation.”

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00091740.2 Page | 3

SECTION 5. METHOD OF PAYMENT AND INVOICING

(a) Payment shall be made in accordance with City’s usual accounting procedures upon receipt and approval of an itemized invoice setting forth the services performed. The invoices shall be delivered to City at the address set forth in Section 23, “Notices” hereof. Under no circumstances shall the total amount paid to Consultant under this Agreement exceed the City Manager’s authority without approval by the City Council.

(b) Consultant shall submit within 30 days of the end of each month a complete and accurate written itemized invoice for services performed and/or goods provided. The invoice must be in a format approved by City. In order to receive payment, Consultant shall submit to City an ite mized invoice, on a monthly basis, for services performed pursuant to this Agreement. Each itemized invoice shall identify at the top of the first page, the Not to Exceed Amount (as set by Section 4(a) above), the total amount billed to date, the services rendered during the billing period, and the amount due for the statement invoice for which reimbursement is sought in the statement invoice. The invoice shall detail charges by the following categories: labor (by sub- category), travel, materials, equipment , supplies, and sub consultant contracts. Sub consultant charges shall be detailed by the following categories: labor, travel, materials, equipment and supplies. If the compensation set forth in Section 4(a) and Exhibit “B” include payment of labor on an hourly basis (as opposed to labor and materials being paid as a lump sum), the labor category in each invoice shall include detailed descriptions of tasks performed and the amount of time incurred for or allocated to that task. City shall independently r eview each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c). In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission.

(c) Except as to any charges for work performed or expenses incurred by Co nsultant which are disputed by City, City will use its best efforts to cause Co nsultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed invoice.

(d) The Parties estimate that performance of this Agreement will be accomplished without an increase in the Not to Exceed Amount. Consultant shall notify the City in writing whenever it has reason to believe that the costs the Consultant expects to incur under this Agreement in the following sixty (60) days, when added to all costs previously incurred, will exceed eighty percent (80%) of the Not to Exceed Amount specified herein. As part of the notification, the Consultant shall provide the City with a revised estimate of the total cost of performing this Agreement.

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SECTION 6. INSPECTION AND FINAL ACCEPTANCE

City may inspect and accept or reject any of Co nsultant’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Consultant’s work within sixty (60) days after submitted to City. City shall reject work by a timely written explanation, otherwise Consultant’s work shall be deemed to have been accepted. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as amount to fraud. Acceptance of any of Co nsultant’s work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Section 17 “Indemnification” and Section 18 “Insurance.”

SECTION 7. OWNERSHIP OF DOCUMENTS

All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Consultant in the course of providing the Services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Consultant. Upon completion, expiration or termination of this Agreement, Consultant shall turn over to City all such original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents.

If and to the extent that City utilizes for any purpose not related to thi s Agreement any maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents prepared, developed or discovered by Consultant in the course of providing the Services pursuant to this Agreement, Consultant’s guarantees and warranties in Section 11 “Standard of Performance” of this Agreement shall not extend to such use of the maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents.

S
ECTION 8. INTELLECTUAL PROPERTY RIGHTS ASSIGNMENT

For no additional compensation, Consultant hereby assigns to City all of Consultant’s rights, title, and interest in and to the content of all deliverable materials created by Consultant or its employees, agents, or sub consultants , including copyrights, i n connection with the Services performed under this Agreement. Consultant shall promptly execute and deliver, and shall cause its employees, agents, and sub consultants to promptly execute and deliver, upon request by the City or any of its successors or assigns at any time and without further compensation of any kind, any power of attorney, assignment, application for copyright, patent, trademark or other intellectual property right protection, or other papers or instruments which may be necessary or desirable to fully secure, perfect or otherwise protect to or for the City, its successors and assigns, all right, title and interest in and to the content of the deliverable materials. For purposes of this section deliverable materials includes all works, tang ible or not, created under this Agreement including, without limitation, documents, material, data, reports, manuals, specifications, artwork,

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00091740.2 Page | 5

drawings, sketches, computer programs and databases, schematics, photographs, video and audiovisual recordings, sound recordings, marks, logos, graphic designs, notes, website, domain names, inventions, processes, formulas matters and combinations thereof, and all forms of intellectual property. The provisions of this paragraph are binding on the successors, assigns and heirs of Consultant and shall survive the termination of Consultant’s Services under this Agreement.

S
ECTION 9. CONSULTANT’S BOOKS AND RECORDS

(a) Consultant shall maintain any and all documents and records demonstrating or relating to Consultant’s performance of the Services. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the Se rvices provided by Consultant pursuant to this Agreement. Any and all such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures.

(b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Consultant’s address indicated for receipt of notices, “Section 23,” of this Agreement.

(c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of Consultant’s business, City may, by written request, require that custody of such documents or records be given to the City. Access to such documents and records shall be granted to City, as well as to its successors in interest and authorized representatives.

S
ECTION 10. INDEPENDENT CONTRACTOR

(a) Consultant is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Consultant shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City.

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00091740.2 Page | 6

(b) The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant ’s exclusive direction and control. Neither City, nor any elected or appointed boards, off icers, officials, employees or agents of City, shall have control over the conduct of Consultant or any of Consultant ’s officers, employees, sub consultants or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City.

(c) Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim C onsultant may have to any such rights.

S
ECTION 11. STANDARD OF PERFORMANCE

Consultant represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the Services required under this Agreement in a thorough, competent and professional manner. Consultant shall at all times faithfully, compete ntly and to the best of its ability, experience and talent, perform all Services. In meeting its obligations under this Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing s ervices similar to the Services required of Consultant under this Agreement, and shall use such skill, prudence, and diligence as other members of Consultant’s profession commonly possess and exercise. In addition to the general standards of performance s et forth this section, additional specific standards of performance and performance criteria may be set forth in Exhibit “A” “Scope of Services ” that shall also be applicable to Consultant’s work under this Agreement. Where there is a conflict between a general and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general.

S
ECTION 12. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES

Consultant shall keep itself informed of and compl y with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Consultant shall at all times observe and comply with all such laws, ordinances and regulations, and shall be solely responsible for any failure to comply with all applicable laws, ordinances and regulations. Consultant represents and warrants that Consultant has obtained or shall promptly obtain all necessary licenses to perform the Services set forth in this Agreement and that such licenses are in good standing, including but not limited to obtaining a City business license. Consultant further represents and warrants that the services provided herein shall conform to all ordinances, policies and practices of t he City. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Consultant to comply with this section.

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SECTION 13. PREVAILING WAGE LAWS

Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage ra tes and the performance of other requirements on certain “public works” and “maintenance” projects. To the extent applicable, Consultant shall defend, indemnify, and hold the City, its elected officials, officers, employees, and agents free and harmless form any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.

S
ECTION 14. NONDISCRIMINATION

Consultant and subconsultants shall not unlawfully discriminate, harass, or allow harassment against any person because of sex, sexual orientation, gender, gender identity, gender expression, reproductive health decision- making, race, color, religious creed, marital status, ancestry, national origin, medical condition, genetic information, age, disabi lity (mental and physical), or military or veteran status in connection with or related to the performance of this Agreement. Consultant and subconsultants shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code, § 12900 et seq.) and the applicable regulations promulgated thereunder (Cal. Code of Regs, tit. 2, § 7285.0 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, § 12990 (a)- (f), are incorporated into this Agreement by reference and made a part hereof as set for in full (Cal.

Code of Regs, tit. 2, § 7285.0, et seq.). Consultant shall include the non- discrimination and compliance provisions of this section in all subcontracts to perform work under this Agreement.

S
ECTION 15. CONFLICTS OF INTEREST

(a) Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in an y way hinder Consultant ’s performance of the Services. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the City Manager. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. (b) City understands and acknowledges that Consulta nt is, as of the date of execution of this Agreement, independently involved in the performance of non- related services for other governmental agencies and private parties. Consultant is unaware of any stated position of City relative to such projects. A ny future position of City on such projects shall not be considered a conflict of interest for purposes of this section. (c) City understands and acknowledges that Consultant will, perform non-related services for other governmental agencies and private parties following the completion of the Services

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under this Agreement. Any such future service shall not be considered a conflict of interest for purposes of this section.

S
ECTION 16. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION

(a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work pr oduct to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law.

(b) Consultant, its officers, employees, agents or sub co nsultants, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena.

(c) If Consultant, or any officer, employee, agent or sub consultant of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct.

(d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or sub consultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admiss ions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant . However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

S
ECTION 17. INDEMNIFICATION

(a) To the fullest extent permitted by law, Consultant shall indemnify, protect, defend (with legal counsel reasonably selected by the City) and hold harmless City and any and all of its elected and appointed officials, officers, employees, representatives and agents (“Indemnified Parties”) from and against any and all claims, actions and proceedings (whether at law or equity, administrative or judicial), demands, orders, judgments, losses, injuries (including, without limitation, injury to or death of an employee of Consultant or sub consultants ), liabilities of every kind (including, without limitation, incidental and consequential damages, court costs, and litigation expenses, and fees of expert consultants

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or expert witnesses incurred in connection therewith and cost of investigation) , damages, costs and expenses, including attorney’s fees and costs, (collectively "Claims") that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, performance of Services by Consultant, its officers, agents, employees , representatives, sub consultants , anyone directly or indirectly employed by any of them, or anyone that they control.

Consultant’s duty to indemnify, protect, defend and hold harmless Indemnified Parties, shall not include any Claims arising from the sole negligence or willful misconduct of the Indemnified Parties.

(b) Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every sub consultant , subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement naming the Indemnified Parties as additional indemnitees.

In the event Consultant fails to obtain such indemnity obligations from others as required here, Consultant agrees to be fully responsible according to the terms of this section.

Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this Agreement and this section.

S
ECTION 18. INSURANCE

Consultant agrees to obtain and maintain in full force and effect during the T erm of this Agreement the insurance policies set forth in Exhibit “C” “Insurance” and made a part of this Agreement. All insurance policies shall be subject to approval by City as to form and content.

These requirements are subject to amendment or waiver if so approved in writing by the City Manager. Consultant agrees to provide City with copies of required policies upon request.

S
ECTION 19. ASSIGNMENT

The expertise and experience of Consultant are material considerations for this Agreement.

City has an interest in the qualifications and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant under this Agreement. In recognition of that interest, Consultant shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Consultant’s duties or obligations under this Agreement without the prior written consent of the City , which may be given in the sole a nd absolute discretion of the City Manager. Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement pursuant to Section 21 “Termination of Agreement.” City acknowledges, however, that Consultant , in the performance of its duties pursuant to this Agreement, may utilize sub consultants.

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If in the performance of its duties Consultant utilizes sub consultants or subcontractors, Consultant covenants that subcontracts, if any, shall contain a provision making sub consultants or subcontractors subject to all provisions stipulated in this Agreement, including without limitation, the insurance obligations set forth in Section 18 “Insurance.” The Consultant acknowledges and agrees that the City is an intended beneficiary of any work performed by any sub c onsultant or subcontractor for purposes of establishing a duty of care between any sub consultant or subcontractor and the City.

SECTION 20. CONTINUITY OF PERSONNEL

Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors / sub consultants, if any, assigned to perform the Services.

Consultant shall notify City of any changes in Consultant’s staff and subcontractors/ sub consultants, if any, assigned to perform the Services prior to and during any such performance.

SECTION 21. TERMINATION OF AGREEMENT

(a) City may terminate this Agreement in its sole and absolute discretion, with or without cause, at any time by giving written notice of termination to Consultant. In the event such notice is given, Consultant shall cease immediately all work in progress.

(b) Consultant may terminate this Agreement for cause at any time upon thirty (30) days written notice of termination to City.

(c) If either Consultant or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Consultant, or City may terminate this Agreement immediately upon written notice.

(d) Upon termination of this Agreement by either Consultant or City, all property belonging exclusively to City which is in Consultant’s possession shall be returned to City. Consultant shall furnish to City a final invoice for work performed and expenses incurred by Consultant, prepared as set forth in Section 5 “Method of Payment and Invoicing” of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 5 “Method of Payment and Invoicing” of this Agreement.

(e) Upon written notice, City may suspend all or any portion of Consultant’s performance under this Agreement at its sole option and for its convenience for a reasonable period of time not to exceed six (6) months. City will pay to Consultant a sum equivalent to the reasonable value of the services satisfactorily provided up to the date of suspension. City may rescind the suspension prior to or at six (6) months by providing Consultant with written notice of the rescission, at which time Consultant would be required to resume performance in compliance with the terms and provisions of this Agreement. Consultant will be entitled to an extension of time to complete performance under this Agreement equal to the length of the suspension unless otherwise agreed to in writing by the Parties.

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00091740.2 Page | 11

SECTION 22. EXCUSABLE DELAYS

Neither Party shall be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of either Party. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.

SECTION 23. NOTICES.

All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by telecopier or certified mail, postage prepaid and return receipt requested, addressed as follows:

To City: City of Hemet
Attn: City Manager
445 E. Florida Ave.

Hemet, CA 92543

To Consultant: The 9
th Shield Incorporated
Attn: Justin Metoyer
27851 Bradley Rd. Suite 120
Menifee, CA 92586

Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.

SECTION 24. AUTHORITY TO EXECUTE.

The person or persons executing this Agreement on behalf of Consultant represents and warrants that he/she/they has/have the authority to so execute this Agreement and to bind Consultant to the performance of its obligations hereunder.

SECTION 25. ADMINISTRATION AND IMPLEMENTATION.

This Agreement shall be administered and executed by the City Manager or his or her designated representative. The City Manager shall have the authority to issue interpretations and to make amendments to this Agreement, including amendments that commit additional funds, consistent with Section 27 “Amendment” and the City Manager’s contracting authority under the Hemet Municipal Code.

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00091740.2 Page | 12

SECTION 26. BINDING EFFECT.

This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties.

SECTION 27. AMENDMENT.

No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Consultant and by City. The City Manager shall have the authority to approve any amendment to this Agreement if the total compensation under this Agreement, as amended, would not exceed the City Manager’s contracting authority. All other amendments shall be approved by the City Council. The Parties agree that the requirement for written modifications cannot be waived and that any attempted waiver shall be void.

S
ECTION 28. WAIVER.

Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision nor a waiver of any subsequent breach or violation of any provision of this Agreement.

Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement.

S
ECTION 29. LAW TO GOVERN; VENUE.

This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the Parties, venue in state trial courts shall lie exclusively in the County of Riverside, California. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Riverside.

S
ECTION 30. ATTORNEY’S FEES, COSTS AND EXPENSES.

In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing Party in such litigation or other proceeding shall be entitled to an award of reasonable attorney’s fees, costs and expenses, in addition to any other relief to which it may be entitled.

SECTION 31. ENTIRE AGREEMENT.

This Agreement, including the attached exhibits and addendums, along with any amendments thereto, is the entire, complete, final and exclusive expression of the Parties wi th respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Consultant and City prior to the execution of this

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00091740.2 Page | 13

Agreement. No statements, representations or other agreements, whether oral or written, made by any Party which are not embodied herein shall be valid and binding.

SECTION 32. SEVERABILITY.

If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).

SECTION 33. INCORPORATION AND CONFLICTING TERMS.

(a) The following documents are incorporated and made part of this Agreement by this reference:

1. All exhibits and addendums

2. All amendments

3. Consultant’s proposal, if any

4. Any laws, regulations, requirements, or restrictions, applicable to the funding source used by City to pay Consultant for any portion of work done under Agreement (“Funding Restrictions”)
(b) The documents listed above shall be referred to collectively as the “Agreement Documents.” The Agreement Documents are intended to be complementary, and a requirement in one Document is effective as if it appeared in all the Documents. In the event of a conflict between any of the Agreement Documents, the Documents shall be given effect in the following order: Funding Restrictions, Amendments (most rec ent first), this Agreement, Insurance requirements, exhibits and addendums, and Consultant’s proposal. Where the requirements of one Document are more stringent then another the more stringent shall govern.

S
ECTION 34. TIME OF THE ESSENCE.

Time is of the essence for each and every provision of this Agreement.

15.D

00091740.2
Signature Page

PROFESSIONAL SERVICES AGREEMENT

FOR CITY SECURING SERVICES
BETWEEN THE CITY OF HEMET AND THE 9TH SHIELD INCORPORATION

IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.

CITY OF HEMET
___________________________
Mark Prestwich
City Manager
ATTEST:

CITY CLERK
By: ___________________________
APPROVED AS TO FORM:

CITY ATTORNEY
By: ____________________________

CONSULTANT
By:

Its:

15.D

00091740.2
Exhibit A – Scope of Services
Page | 1
EXHIBIT “A”

SCOPE OF SERVICES
Service Provider shall furnish all labor, supervision, training in applicable methods and processes, implements, tools, machinery, equipment, transportation and material to provide securing and inspection services as required by the City of Hemet. Service provider shall provide the appropriate number of employees to secure and inspect all locations. One or more backup employees may also be needed. The Service Provider will provide a supervisor for their employees who are assigned to the City. The supervisor is the contact and liaison with City staff.

The supervisor shall monitor and make sure that the correct logs and timesheets for the vendor are filled out correctly. Except in extreme scheduling emergencies, back-up employees shall be trained before acting as substitutes.

Service Provider will perform vehicle and foot patrols throughout all locations to secure and inspect common areas.

Service Requirements – Service Provider will secure and inspect the following locations:

1. Brubaker Park – 3707 Mustang Ave.

2. Mary Henley Park – 801 South Kirby St.

3. Gibbel Park – 2500 West Florida Ave.

4. Weston Park – 700 E Florida Ave.

5. Simpson Park – 28505 Rawlings Rd.

6. Corporate Yard – 3777 Industrial Ave.

7. Public Library – 300 E. Latham Ave.

Service Provider will perform the following services at the Park Locations:
i. Secure and inspect each park two times per day, seven days a week, including holidays. Each inspection shall be 10-15 minutes. The first inspection shall start at the park’s posted closing time. (City may change closing times to accommodate special events) The second inspection shall take place between 4 to 6 hours later.
ii. Perform vehicular and foot inspections of the park’s properties. iii. Use a loud speaker to inform anyone in the park that the park is closed (Simpson Park Only). iv. Attempt to locate the owners/operators of any vehicles parked in the parking lot after closing time and inform them that they must remove their vehicle from the parking lot. If the owner/operator of the vehicle cannot be located, take a picture of the vehicle and record its make, model and license plate number and submit it with the daily report. v. Report loiterers and any person(s) engaged in unauthorized, unsafe or obnoxious activity to the Hemet Police Department Dispatcher at (951) 765-2400. vi. Lock up the park facilities (parking lots, restrooms, tennis courts, and Veteran’s Memorial etc.) at their posted closing times. (City may change closing times to accommodate special events)
vii. Respond to calls for service during patrol hours within 45 minutes. Upon notification, the service provider must return to open the gate at Simpson Park to let out any cars that are locked in the park after park closure.

Service Provider will perform the following services at the Corporate Yard:
i. (2) Mobile and foot patrol - Monday through Thursday, between 9:30 p.m. & 5:30 a.m. ii. (2) Mobile and foot patrol - Friday through Sunday, between 9:30 p.m. & 5:30 a.m. and (1) Mobile and foot patrol - between 6:00 a.m. & 6:00 p.m.

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00091740.2
Exhibit A – Scope of Services
Page | 2
Service Provider will perform the following services at the Library:
i. Provide in Library security service for open hours of the library, including patrolling the external and internal portions of the first floor of the Library. ii. Secure and inspect the Library 3 times per night, seven days a week, including holidays. Each inspection shall be 10-15 minutes.
iii. Perform vehicular and foot inspections of the Library’s properties. iv. Attempt to locate the owners/operators of any vehicles parked in the parking lot after closing time and inform them that they must remove their vehicle from the parking lot. If the owner/operator of the vehicle cannot be located, take a picture of the vehicle and record its make, model and license plate number and submit it with the daily report.

Service Provider will perform the following services at All Locations:
i. Report all non-urgent maintenance related items, e.g. burned out lights, vandalism and graffiti to the City’s supervisor via email.
ii. Report all immediate maintenance issues to the Public Works Administrative Office at (951) 765-3712 between the hours of 6:30 a.m. to 5:00 p.m. and the City of Hemet After Hour Employee at (951) 634-3112 between the hours of 5:00 p.m. and 6:30 a.m. iii. Service provider shall submit an electronic daily report to the City by 6:00 a.m. documenting the previous night’s inspection. Each patrol must be documented time each facility was locked, a picture, license plate number and description of all car(s) that were locked inside the park, and other pertinent information about the condition of the location. iv. All services shall be provided by uniformed employees. v. All inspection vehicles must be marked “private”, the service providers company name and phone number. All inspection vehicles must also be equipped with GPS to track each vehicles location, speed and activities. GPS reports must be submitted to the City upon City’s request. vi. All employees shall be unarmed and shall not carry a firearm while on the City property.

Vendor Responsibilities

1. All employees provided under this contract shall be employees of the Service Provider, and Service Provider shall be responsible for hiring (including back ground investigations), training, providing uniforms, equipping, directing and discharging all employees provided under this contract.

2. The payment of federal, state and local taxes. Worker’s Compensation, Social Security benefits, unemployment compensation taxes and overtime wages shall be the responsibility of the Service Provider.

3. Service Provider’s personnel assigned to the City shall be subject to all rules and regulations governing the conduct of City employees. Service Provider shall replace unsatisfactory personnel within four hours of notification by City staff.

4. Service Provider shall comply with all laws, ordinances, rules, regulations, and codes applicable to these services.

5. All personnel who perform work under this contract shall be uniformed.

6. Service Provider shall become familiar with the City’s unique requirements and pre-screen potential candidates for each City opening.

7. All personnel provided under this contract shall be at least twenty-five years of age.

8. Vendor must comply with all regulations listed in City of Hemet Municipal Code Sec. 18-259 & 18-260.

15.D

00091740.2
Exhibit B – Compensation
Page | 1
EXHIBIT “B”

COMPENSATION

Compensation for the Services shall not exceed eighty-nine thousand three hundred and twenty dollars ($89,320.00) per city fiscal year (“Not to Exceed Amount”) Patrol Rates: Client will be billed as follows:

Brubaker Park – 3707 Mustang Avenue $600.00
Mary Henley Park – 801 South Kirby Street $600.00
Gibbel Park – 2500 West Florida Avenue $600.00
Weston Park – 700 East Florida Avenue $600.00
Simpson Park – 28505 Rawlings Road $600.00
Corporate Yard – 3777 Industrial Avenue $500.00
Public Library – 300 East Latham Avenue No Charge
Simpson Center – 305 East Devonshire Avenue No Charge

Standing Guard Rates: Hemet Public Library will be billed $35.00 per hour per guard during normal business hours.

15.D

EXHIBIT “C”

INSURANCE
(A) INSURANCE REQUIREMENTS. Consultant shall provide and maintain insurance, acceptable to the City, in full force and effect throughout the Term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Services by C onsultant, its agents, representatives or employees.

Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. Consultant shall provide the following scope and limits of insurance:

1. MINIMUM SCOPE OF INSURANCE. Consultant shall maintain the following types and limits of insurance.

2. M
INIMUM LIMITS OF INSURANCE.

GENERAL LIABILITY INSURANCE. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

A
UTOMOBILE LIABILITY INSURANCE. Consultant shall maintain automobile liability insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Co nsultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non- owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

P
ROFESSIONAL LIABILITY (ERRORS & OMISSIONS) INSURANCE. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.

W
ORKERS’ COMPENSATION INSURANCE. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000 per accident or disease). Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City , its officers, agents, employees and volunteers.

U
MBRELLA OR EXCESS LIABILITY INSURANCE. [Optional depending on limits required] . As an option to meet the limits of insurance required by this Agreement, Consultant may obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages

15.D

set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop- down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
• Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall “follow form” to the underlying primary policies; and • Insureds under primary policies shall also be insureds under the umbrella or excess policies.
(B) OTHER PROVISIONS. Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, cancelled by the insurer or either Party to this Agreement, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to City. (C) O
THER REQUIREMENTS. Consultant agrees to deposit with City, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City Attorney may require that Consultant furnish City with copies of original endorsements effecting coverage required by this Section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complet e, certified copies of all required insurance policies, at any time.

1. Upon request from the City, Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides.

2. Any deductibles or self -insured reten tions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims.

3. The procuring of such required policy or policies of insurance shall not be construed to limit Con sultant’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.

4. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance.

Any umbrella or excess insurance shall contain or be endorsed to

15.D

contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City ’s own insurance or self-insurance shall be called upon to protect it as a named insured.

5. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City , its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others pr oviding insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its sub consultants.

6. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies

15.D

REQUEST FOR PROPOSALS

FOR CITY OF HEMET

CITY SECURING SERVICES

BUSINESS PROPOSAL (ELECTRONIC COPY)
To:

City of Hemet
ATTN: Ms. Candace Sunds
Purchasing Division, City of Hemet
445 East Florida Avenue
Hemet, CA 92543
From:

Absolute Security Intl Corp dba Absolute International Security 5155 Irwindale Avenue, Irwindale, CA 91706
Tel: (626) 858-7188
Lucy Lin, President/QM
[email protected]
RFP Due: March 21st, 2023, 3:00 P.M.

15.D

Proposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882

TABLE OF CONTENTS

AIS RESPONSE TO CITY OF HEMET RFP CITY SECURING SERVICES COVER LETTER .......................................................................................................................... 1 EXCEPTIONS................................................................................................................................ 3 SECTION I - EXPERIENCE........................................................................................................ 4

1. COMPANY BACKGROUND AND EXPERIENCE .................................................................. 4

2. DIFFERETITATION.................................................................................................................... 5

3. REFERENCES ............................................................................................................................. 7 SECTION II - PERSONNEL ........................................................................................................ 9

1. AIS INTEGRATED FUNCTIONAL TEAMS ............................................................................. 9 O-CHART .................................................................................................................................. 10

2. TRANSITIONAL MANAGEMENT TEAM .............................................................................. 11

3. PROJECT TEAM AND LEADERSHIP ..................................................................................... 11

4. MANAGEMENT TEAM EXPERIENCE ................................................................................... 12 RESUME ..................................................................................................................................... 15

5. STAFFING CAPABILITIES AND WORKLOAD ..................................................................... 25 SECTION III – FEE SCHEDULE ............................................................................................. 26 SECTION IV - PROJECT APPROACH / METHODOLOGY .............................................. 27 SCOPE OF WORK......................................................................................................................... 27 STAFFING PLAN.......................................................................................................................... 30 AIS APPROACH TO SCOPE OF WORK ..................................................................................... 31

1. SERVICE FULFILLMENT PROCEDURES ......................................................................... 31

2. TRAINING ............................................................................................................................. 32

3. ORIENTATION PROGRAM ................................................................................................. 35

4. UNIFORMS, APPEARANCE AND PATROL VEHICLE ..................................................... 37

5. STAFF AND SUPERVISOR COMMUNICATION ............................................................... 38

6. POST MANAGEMENT ......................................................................................................... 38

7. DOCUMENTATION METHODS .......................................................................................... 39

8. EMERGENCY RESPONSE PROTOCOLS ........................................................................... 40

9. HIRING AND BACKGROUND CHECKS ............................................................................ 54

10. ELECTRONIC MONITORING METHODS ......................................................................... 56 ATTACHMENTS ........................................................................................................................ 59

1. AIS PPO LICENSE AND VERFICATION

2. INSURANCE POLICY AND CERTIFICATE

3. SAMPLE FORMS

15.D

COVER LETTER
March 21st, 2023
Ms. Candace Sunds
Purchasing Division, City of Hemet
445 East Florida Avenue
Hemet, CA 92543
Dear Ms. Sunds,
Thank you for the opportunity and privilege to join this bid and to introduce the Professional Security Services offered by Absolute Security Intl Corp dba Absolute International Security (AIS). Our company is located at 5155 Irwindale Ave, Irwindale, CA 91706 (Headquarters) and 4255 Tyler Avenue, El Monte, CA 91731 (Auxiliary office) . You can reach our main office by calling (626) 858-7188 or Toll Free (866) 969-7188, or through our company website www.absolutesecurityintl.com.

AIS is a licensed private patrol operator approved through the Bureau of Security and Investigative Services (BSIS) and has been a premier security services provider in Southern California for over 14 years. AIS would like to emphasize the priority we put on having the best possible executive management team. Our President has worked in the private security industry for more than 30 years with a special emphasis on public entity contracts throughout the Counties of Los Angeles, Riverside, San Bernardino, Orange, and all their affiliated cities spread throughout the region. In addition, our Operations Team has over 70 years of combined Law Enforcement, Military, Corporate Security, and Airport Police/Security experience and brings extensive training, mentoring, and customer service knowledge to better serve you and help our officers succeed.

The overvalued quality of any security services company in this industry is the size and years of the business. What truly differentiates companies is their executive management team – how strategies, culture, and supervision can be tailored to fit each unique client. A business is not only supported by its ability to produce its products or services, but mainly by its ability to reach out to a broad yet individualized spectrum on consumers. A business should always stay focused on where its responsibility truly lies – to the customers.

To adapt to today’s economic trends, AIS will provide flexible and customizable solutions to meet your security and safety needs while also staying within your budget. We aim to provide the highest quality of professional and personalized security services and to follow through with unparalleled supervision and client support. Regardless of the time and urgency of the situation, you will always be able to reach somebody at AIS who will be able to assist you.

Proposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882 1

15.D

Pro
posal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882 We
have our own in-house Training Facility with a Coordinator and instructors who manage and supervise all training requirements mandated by the State of California as well as any additional training required by the client. We require our officers to have guard cards issued by the State of California Department of Consumer Affairs (DCA). AIS and our Training Coordinator is also state licensed and ready to train our security officers as needed in various curriculums required by the State and our clients.

We also have our own in-house 24 hours Dispatch Center and Rovers available, which will provide great service to our client. It includes dispatch to supervisors for schedule changes or emergencies, a check-in and check-out system, a checkpoint monitoring System, etc.

We value this opportunity and hope that you will find our commitment to client support exceptional and our pricing competitive and allow us to serve you. We are confident that our Operations Team will provide the knowledge and expertise to meet and exceed your contract specifications. Please allow us to show you how AIS will customize our Security Services for you, your employees, your customers, and your visitors by providing a Free Threat Assessment.

STATEMENT 1: AIS hereby confirms that Lucy Lin, President/QM is authorized to bind the company.

STATEMENT 2: AIS hereby confirms that it has over 14 years of experience providing security services with a current and valid Private Patrol Operator's License from the State of California.

STATEMENT 3: AIS hereby confirms that we received all Addenda with RFP Revisions & Q&A.

STATEMENT 4: AIS will NOT be using subcontractors or subconsultants for any work done for this project and will be handling everything in-house.

STATEMENT 5: Absolute International Security, Inc. is a wholly owned subsidiary of Absolute Security Intl Corp.

Should you have any questions or concerns about this proposal, please do not hesitate to contact me at (626) 858-7188 or email: [email protected]. Thank you.

Best Regards,
________________________________
Lucy J. Lin, President & QM
Absolute Security Intl Corp dba Absolute International Security (AIS) 5155 Irwindale Ave, Irwindale, CA 91706
2

15.D

Pr
oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882

EXCEPTIONS
AIS hereby confirms that we meet all requirements in this RFP and AIS does NOT have any exceptions to RFP – City Securing Services.
3

15.D

Pr
oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882

SECTION I - EXPERIENCE

1. Company Background and Experience
Absolute Security Intl Corp dba Absolute International Security (AIS) was incorporated in California on September 26, 2008 as a C-Corporation, and is located at 5155 Irwindale Ave, Irwindale, CA 91706 (Headquarters) and 4255 Tyler Avenue, El Monte, CA 91731 (auxiliary office). Our authorized representative, Lucy Lin can be reached at (626) 858-7188 or email:
[email protected].

AIS is a licensed private patrol operator approved through the Bureau of Security and Investigative Services (BSIS) and has been in business for over 14 years . AIS currently serves many contract accounts in the immediate Southern California area, including the greater regions of LA County, Riverside County, Orange County, and San Bernardino County. Most of the county and city area facilities that AIS provide services included but not limited to City Hall, Library, Transportation Center, Food Distribution Centers, Homeless Shelters, Schools, Parks, construction site etc. We currently employ over 400 employees, including highly trained armed, unarmed, and off-duty law enforcement officers who are tasked to a wide variety of contract requirements including, 24/7 service. All employees are licensed as mandated by the Bureau of Security and Investigative Services (BSIS). Our clients may also request that our officers be CPR/AED Certified or certified with any other specialized training.

AIS purposefully recruits veterans with military and combat experience for its Operations Management Team. We pride ourselves in our Operations Team’s extensive depth of experience and ability to consistently deploy qualified officers, preempt potential problems, and fulfill the client’s needs. AIS understands that by addressing and minimizing common industry issues, we can pass the savings onto the client in an affordable, customized, security services package.

AIS has over 70 years of combined security management experience. We specialize in armed and unarmed security services for government and private contracts and implement multi-level customized security protection plans for federal, state, and local governments. We offer the following types of services:
 Armed and unarmed security guards
 Stationary, foot, and vehicle patrols
 Security consulting
 Personal protection
 Loss prevention
 Se
curity and safety training
 Security for workplace violence
 Threat assessment
 Crime and fraud investigation
 Customized security packages
You can find our officers covering sites including:
 Gove
rnment facilities
 Transit stations
 Banks
 School Districts
 Schools
 Manufacturers
 Construction sites
 Stores
 Shopping centers
 Supermarkets
 Hotels
 Apartments
 Restaurants
 Parking facilities
 Special events
4

15.D

Pr
oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882

2. Differentiation
Absolute International Security (AIS) firmly believes that change is always healthy for an industry and incentivizes companies to provide its clients with the most value for their money. We are constantly looking for new technologies, methods, and strategies that can make our services more effective, more efficient, and more inexpensive. The following is a list of focal points that AIS has determined to set us apart in the security industry.

 AIS operates a communications dispatch hub 24 hours a day, 7 days a week. By not outsourcing our own IN-HOUSE Dispatch Center, AIS ensures that all operationally-critical incidents are relayed quickly and directly to AIS headquarters and to the appropriate channels.

This ensures real-time responses and updates to our clients as situations develop.  AIS operates a secondary site designated as our In-House, Licensed Training Center, which is staffed by our BSIS-certified training instructor. This allows us the unique ability to offer employment to students who excel during the training courses as well as advancement opportunities to current employees who desire additional certifications.  AIS newly established Attendance Monitoring/Compliance officers team led by Director of Compliance. The team is primarily not only tracking officer’s attendance, but also communicating with officers very often to know any questions or concerns they might have and provide solutions to them.
 AIS provides our officers the opportunity to join the Rover Program, which is a team of high- quality officers with additional comprehensive training that are qualified, certified, and prepared to cover any site or position last minute.
 AIS is a Proud Member of CALSAGA, the California Association of Licensed Security Agencies, Guards & Associates; Proud Member of the NRA, the National Rifle Association; Proud Member of IACLEA, the International Association of Campus Law Enforcement Administrators; and Proud Member of ASIS, the American Society for Industrial Security.  AIS carries a Comprehensive Insurance Coverage package, which includes Crime Insurance and Terrorism Risk Insurance, a program within the US Department of Treasury that specifies the government shares the risk of loss from terrorist attacks.  AIS possess a strong Financial Stability , which includes a strong bond ability and has satisfactory credit lines from multiple reputable banks as well as sufficient cash flow to support our Operations.
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oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882  Our armed officers are trained in the Use of Force and the US Department of Homeland Security’s Law Enforcement Active Shooter Emergency Response Training . They also take supplemental OC pepper spray, baton, and firearm training beyond the standard BSIS requirements.
 AIS enforces a company-wide no-smoking policy to protect the client’s property from cigarette smells and waste, the health of our employees, and the environment. We believe in a cleaner presentation and image for our officers that the no-smoking provides.  Our company upholds a Drug-free Workplace, informing our officers of the dangers of drug abuse in the workplace, our policy for maintaining a drug-free workplace, and available drug counseling, rehabilitation, and employee assistance programs.  AIS utilizes the newest technologies, such as TrackTik, a cloud-based security workforce software that allows for real time notifications, electronic incident reporting, guard tour management, GPS tracking, and client portals to access guard performance diagnostics and reports.
 AIS has partnered with U.S. Health Works Medical Group to provide Physical Abilities Testing (PAT) to determine whether guards can meet the physical demands and essential functions of the job and drug testing with up to 10 panels. 6

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oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882

3. References
What sets Absolute International Security (AIS) apart from other security companies is the higher standards the company holds our officers to. The commonality between AIS and other security companies stops at having security guards. Our higher expectations and rigorous screening process allow us to isolate the cream of the crop. Furthermore, we supply additional direct supervision in the field to allow our clients to rest assured that your facilities/locations are being protected.

We require our officers to maintain a professional demeanor at all times. An officer's conduct is crucial in representing AIS and more importantly, you, our client. As such, we put very high emphasis on finding the right placement of each and every security officer to guarantee the success of the operation. The following are clients that we are providing similar services for and a brief highlight of how our qualifications differ from other competitors.

County of Riverside Department of Public Social Services Name: Guillermo (Will) Hernandez, Administrative Services Analyst II Address: 1400 W. Minthorn Street, Lake Elsinore, CA 92530 Tel: (949) 293-9842
Email: [email protected]
Term: 04/09/2019 – 06/30/2023
Type of Service: Unarmed and armed security guard service Brief Service Description: AIS provides unarmed security guards at 33 various locations for the County of Riverside Department of Public Social Services. Our guards are responsible for maintaining a safe environment and a professional image to present to all employees and the public.

AIS’s security officers’ main duties are to lawfully prevent unauthorized access and secure areas within the County’s facilities, possess and exercise strong interpersonal interactive skills when dealing with the public, and to always display a professional image and manner while on duty.

City of Rancho Cucamonga
Name: Neil Plummer, Facilities Superintendent
Address: 10500 Civic Center Dr, Rancho Cucamonga, CA 91730 Tel: (909) 773-2633
Email: [email protected]
Term: 07/01/2018 – 06/30/2023
Type of Service: Unarmed security guard services
Brief Project Description: AIS provides unarmed security guard services for City owned parks, community centers for special events, transit stations, and government facilities. AIS provides standing security officer services for the Metrolink train station and its adjoining parking lots with duties to include platform security, patrol routes and parking lot surveillance. Their primary role 7

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oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882 is to protect the people and the property of the City from potential crime or vandalism, report any illegal activity to the Police Department, and provide a security presence to ensure protection in the area and serve as a visual and physical deterrent to crime. At this location, AIS also provides security officers with electronic patrol tour verification devices to generate complete tour reports for the City.

County of Los Angeles Fire Department
Name: David Breen, Section Manager/Building Crafts Superintendent I Address: 1320 North Eastern Ave, Los Angeles, CA 90063
Tel: (218) 434-5874
Email: [email protected]
Term: 07/01/2019-06/30/2024
Type of Service: Armed security guard service
Brief Service Description: AIS provides armed officers for three sites at Los Angeles Headquarters, Pacoima, and Castaic. The rigorous screening process for this client includes a Federal LiveScan, physical/drug screening, and certification/licenses check. The certification and licenses required include a BSIS Guard Card, exposed firearm permit, baton permit, and CPR/First Aid certifications. At the Los Angeles Headquarters location, there are positions including an entry access officer, who logs visitors in and out of the facility after checking for valid County employee badges, and a lobby officer, who makes periodic patrols and oversees the CCTV system, among others. The Pacoima and Castaic locations require additional vehicles per site, which are used for an 8 hour and 24/7-hour patrol respectively. Every site has 24/7 coverage every day of the year including federal holidays.
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Proposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882

SECTION II - PERSONNEL

1. AIS Integrated Functional Teams
Transitional Management Team is the administrative management for all core business functions of AIS including corporate strategy, business development, finance, and operations.

Operations is the team to deploy all AIS security services to client after signing the service agreement with following specific positions:
 Project Manager is the primary AIS contact for major clients in the region to act as the client advocate to ensure AIS to fulfill best quality security service complying with the service agreement and manage all client needs and requests on a day-to-day basis.  Quality Assurance plays a vital role in new business, damage control, threat assessments, post orders, risk management, and training. QA manager conducts initial site threat assessments and develops post orders with the client to ensure that AIS’s security officers understand their roles, duties, and responsibilities in the scope of work.

QA manager also routinely inspects security officer posts to check the status of their performance and to get an idea of how they are adapting to their positions. With the security officers’ feedback, QA manager can administer either additional clarification or training.  Dispatch is a 24/7 in-house center to schedule security officers to each job site, keep track of check-in and check-out time of every officer and every shift to ensure their hours of work are accurate, and ensure real-time response and updates for emergency request and service needs from each client.
 Field Supervisor / Post Commander is the position trained for the specifications of client’s post to manage security officers onsite on a day-to-day basis and respond to and escalate any emergencies in time.

AIS In-house Training Facility is the team responsible for providing comprehensive trainings, certifications, and orientation program for all security staff to ensure they can deal with all common occurrences, emergency protocols, and lay out daily responsibilities. This allows AIS’s security officers to be prepared for the scope of work at the start of the contract and be familiar with evacuation, fire, lockdown, active shooter, biohazards, earthquake, and other drill procedures set by authorities.

Compliance and Human Resource is the team to ensure AIS stay up to date on regulations and laws impacting the security service industry, conduct on-site compliance inspections to verify client regulation, recruit and retain the best security officers and provide solution to their question and concern to ensure their optimal performance to client.

Legal and Contract oversees all legal matters pertaining to corporate, contract administration, and employment within the company and is also responsible for drafting business proposal and service agreement to best cater the requirements of clients.

Finance and Accounting is the team to ensure the financial health of AIS and smooth billing and receivable process with client to guarantee AIS to provide security service complying with contractual obligations.
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ITOPERATIONS
L. Phan
Controller
M. Gong
Accounting
Associate
Lucy Lin
President/QM
A. Fan
IT Administrator
D. Macias
Logistics Assistant
S. Sun
Logistics Manager
D. Chu
Logistics Assistant
Absolute Security Intl Corp
Absolute International Security (DBA AIS)AIS Training Center M. Ma
Staff Accountant
Y. Sun
Accounting
Associate
O. Du
Accounting
Assistant Manager
M. Shih
Director of Finance
S. Liu
Administrator
D. Reynoso
Chief of Operations
L. Morrow
Training Coordinator
B. Colindres
Executive of Operations & Training
R. Cardona
Operation & Training
Assistant

TRAINING LEGAL HUMAN RESOURCES ACCOUNTING
R. Flores
Director of
Compliance
L. Khau
Compliance/HR
Coordinator
J. Garcia
Junior Recruiter
S. Garcia
Senior Recruiter
S. Ladge
Operations Manager
S. Santillano
QA Manager
A. Reyes
Lead Dispatcher
J. Leal
Regional Operations
Manager
C. Herrera
Dispatcher
D. Matson
Lead Dispatch
A. Basford
Field Supervisor
M. Baldwin
Field Supervisor
Post Commander
D. Myers
Field Supervisor
M. Jimenez
Field Supervisor
Post Commander
A. Barajas
Field Supervisor
M. Garcia
Field Supervisor
Post Commander
D. Calderon
Field Supervisor
R. Lesh
Field Supervisor
Post Commander
D. Ward
Field Supervisor
S. Duran
Field Supervisor
Post Commander
J. Ruiz
Field Supervisor
Y. Schrom
Field Supervisor
Post Commander

LOGISTIC
A. Flores
IT Support Specialist

COMPLIANCE
J. Ayala
Director of HR
Dispatch Team/Attendance Team
A. Jackson
Dispatcher
D. Burris
Dispatcher
E. Mendoza
Dispatcher
J. Kim
Compliance
Coordinator
M. Serrano
Dispatcher
H. Morales
Dispatcher
V. Salazar
Field Supervisor
Post Commander
D. Siegrist
Chief Legal Officer
D. Salcido
Paralegal
A. So
Contract Admin
In-House Counsel
W. Finlan
Los Angeles County Lead
Supervisor

CONTRACT ADMIN
A. Zhang
Executive Assistant &
Contract Admin
J. Zhang
Accounting
Assistant
V. Lan
Accounting
Assistant
I. Arballo
Attendance
Administrator
O. Liu
Accounting
Assistant
G. Li
Accounting
Assistant
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oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882

2. Transitional Management Team
Absolute International Security (AIS) takes pride in the fact that we can adapt and start a project in a timely manner. One of the major reasons that we can adapt so quickly is that we have our own Transitional Management Team who will be in charge of the preparation of this project’s objectives, concerns, and key issues. We are experienced and knowledgeable with municipal security and ensuring the safety of staff by providing a visible security presence, maintaining professionalism, being vigilant about people’s behaviors and situations, verifying identifications, and assisting any patrons that needs help. In this industry, situations change and/or arise without notice and we must be able to provide services and deliver our services quickly.

This team of highly trained members have a vast background in security, law enforcement and military experience. The Transitional Team will create a timeline with goals and objectives of the contract and scope of work and work diligently with City of Hemet to complete all required tasks in a timely manner. Rest assured that once the contract is awarded to AIS, we will be fully prepared, briefed and ready to deploy our professional staff to begin serving your needs.

Size of Project Team: Our Transitional Management Team has over 70 years of combined Law Enforcement, Corporate Security, and Airport Police/Security experience bringing extensive knowledge in the specific fields of training, mentoring, and customer service to help better serve you. Our administrative team is more than 40 employees, and we have a security guard team of 350+ people as support.

3. Project Team and Leadership
AIS has been awarded contracts that are similar in size and scope of this RFP including the Los Angeles Police Department (LAPD), Los Angeles County Fire Department (LACFD), Los Angeles County Development Authority (LACDA), County of Riverside (DPSS), City of Pomona, City of Rancho Cucamonga, City of Los Angeles Housing Authority, and Volunteers of America.

These sites require the utmost professionalism, extensive background screening, and quality of service. Our company is experienced with working with local police departments to communicate for investigations and emergencies.

AIS is available to provide all security services to the scope of City of Hemet RFP including the free-of-charge additional benefits of 24/7 contact with the company’s operations managers, 24/7 Dispatch Communication Center, supervision from the Quality Assurance Department, and a team of dedicated field supervisors for the regional area of Los Angeles County. Our officers go through training from our BSIS licensed training facility that has the capacity to issue all license requirements of this contract including the BSIS Unarmed Guard Card and Armed Permit, First Aid/CPR certification and all security related courses. 11

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oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882 The designated Account Manager is Mr. Bryan Colindres, he served as a project manager for several large municipal accounts. Each of these sites retain over 20 officers, requiring stringent background checks, applicant screening, training, and professionalism. He is also certified to conduct BSIS Guard Card and verbal de-escalation training. He is capable of administering Active Shooter Emergency Response Training from the LSU/NCBRT and the Department of Justice. Mr. Colindres has many years of consecutive experience overseeing large municipal and government security contracts. His extensive military and law enforcement background allows for stellar on-site and orientation training to implement security operations that exceed client expectations. Mr. Colindres has 24x7 availability to City of Helmet.

The Chief of Operations, Mr. David Reynoso, will also be a key part of contract implementation and client communications. His duties are to monitor officer performance and carry out timeline dependencies such as review of daily activity reports, field supervisor visitation, performance evaluations, and meetings with the client. Mr. Reynoso’s experience as former Chief of Police, Police Captain Operations Division Commander, and SWAT Team Leader allow him to keep AIS officer performance at a level that normal security companies are not accustomed to providing. This includes drawing on P.O.S.T curriculum and work procedures to construct the Scope of Work. As an adjunct professor of Criminology for Rio Hondo College, he has a strong commitment and working knowledge in handling site security systems. Mr. Reynoso also has 24x7 availability to City of Hemet.

4. Management Team Experience
President and Qualified Manager, Ms. Lucy Lin graduated with an Executive Master of Business Administration degree from Claremont College. She has close to 30 years of experience working with firms that provide private security services. She specializes in working with government contracts and providing cost-effective custom security programs. Ms. Lin is a certified mediator of the City of Los Angeles, City Attorney's Office and has vast experience in reaching a resolution for difficult business issues. Her experiences include Human Resources and Administrative Management, Marketing Development, Operations System Control, and Staffing & Accounts coordination. She is responsible for business development for all aspects of contracting, marketing, logistics, and operations.

Chief of Operations, Mr. David Reynoso has over 30 years of law enforcement experience as a Chief of Police overseeing one of the largest police departments in the San Gabriel Valley. He holds a Bachelor of Science degree in Criminal Justice Supervision, a master’s degree in organizational leadership from Chapman University, and is an adjunct professor at local colleges such as the Rio Hondo Police Academy. Mr. Reynoso is a graduate of FBI National Academy and has proudly served in the United States Marine Corps for over four years prior to joining the police 12

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oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882 force. As Chief of Operations for AIS, Chief Reynoso will personally oversee all aspects of our company’s security services operations, the creation of an elite diplomatic security team, and the development/implementation of curriculum for our in-house security training school. The Chief of Operations will oversee all aspects of the Operations Department including managerial oversight of our guards and their command and support staff; implementation of new and current policy, command structure, direction, and vision of Operations; and coordination and direction of this Department with other adjunct Departments within the Company to ensure and grow our continued success as one of the premiere security firms in Southern California.

Executive of Operations and Training, Mr. Bryan Colindres is responsible for the management and development of AIS’s Training Center as well as criminal justice/law enforcement background checking of employees. He has been employed by agencies like the Orange Unified School District in the City of Orange as a Criminal Justice Instructor, the Los Angeles World Airports Police Department, and the Los Angeles Police Department for patrol and training. In those departments he was awarded the position of an FTO (Field Training Officer). His training and experience extend to a vast number of P.O.S.T. Certified Courses in Law Enforcement. He has acquired the basic P.O.S.T. certificate from the Commission of Peace Officer Standards and Training with the Department of Justice. During his 6-year tour in the United States Army, he was deployed in support of Operation Enduring Freedom as a 19 Delta Cavalry Scout (Reconnaissance) with a rank of Sergeant. Mr. Colindres ensures that our officers in the field are well-trained and are well- equipped to fulfill the expectations of our clients.

Regional Manager, Mr. Joe Leal is at the helm of the Operations Department at AIS. He has over 23 years of combined Military, Federal Service, and Corporate Security Management with an emphasis on training, recruiting, and customer service. He holds significant positions such as Commissioner for Veterans, Los Angeles County, 1 st District and Assistant Director, and Army Reserve Employer Support of the Guard and Reserve (ESGR). He has managed staff levels of all sizes and brings an increased level of leadership to the team. He oversees the Operations Department, but also contributes to a variety of additional support functions including Human Resources, Marketing/Branding, Recruiting, Risk Management, Business Development, and Logistics. He has also established National, State and County Veteran collaborative programs through outreach and engagement with the community. He was awarded the “Call to Service” award by President Obama.

Director of Human Resources, Ms. Jeanette Ayala is a professional with more than 20 years of human resources management, business management and teaching experience. The Director of Human Resources works directly with the compliance department to plan, develop, and deploy policies applicable to all departments of our organization. Additionally, our HR Director provides our recruiting department with the necessary human resources input to execute best practices for 13

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oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882 hiring and talent management. Ms. Jeanette Ayala serves as a member of the Court Appointed Special Advocate (CASA) program for children in the foster care system. She has held positions of increasing responsibility in the Business Management, Human Resources Management and Staffing functions at several nonprofits and for-profit organizations. Additionally, she joined the faculty at San Bernardino Community College District, where she has taught a variety of human resources management class and diversity inclusion courses. She has earned a Doctorate degree in Organizational Leadership at Brandman University and a master’s degree in Business Administration (MBA) and in Human Resources Management.

Director of Compliance, Mr. Rogelio Flores is responsible for overseeing AIS’s robust compliance program. He has over 35 years of security experience and has held several administrative and operational positions throughout his career. He has extensive knowledge on physical security systems (such as Network Systems, CCTV, Access Control, Lighting, Fencing, Barriers, and Locking Hardware, as well as Integration and Fire-Life Safety Systems). He has been certified by Los Angeles Fire Department’s Community Emergency Response Team and their Urban Search and Rescue Team. He has also been certified by Texas A&M and TEEX in Weapons of Mass Destruction. The Director of Compliance also served as a member of the security committee at the Los Angeles Union Station where he evaluated the security threats of rail systems throughout Los Angeles. He was also a member of the National Association of Chiefs of Police (NAOCOP) and the Overseas Security Advisory Council (OSAC).

Quality Assurance Manager, Mr. Samuel Santillano is the bridge between our guards, AIS, and the client. Mr. Santillano routinely inspects guard posts to check the status of their performance and to get an idea of how they are adapting to their positions. With the guards’ feedback, he can administer either additional clarification or training. Any needs or concerns from our guards are addressed to ensure that the guards are working optimally. All client staff will have the QA Supervisor’s number in case of emergencies or to immediately address complaints. Mr. Santillano is responsible for conducting initial site threat assessments and developing post orders with the client. His duty is to also conduct orientation and site-specific training alongside the Executive of Operations & Training, Mr. Bryan Colindres, to ensure that the officers are knowledgeable in the Scope of Work.

Training Coordinator, Mr. Larry Morrow has 30 years of training in law enforcement and 17 years of experience in law enforcement. He received his training from the Rio Hondo Police Academy and is a trainer for BSIS approved training courses. During his time in law enforcement, he has won medals in the California Olympics and the World Police and fire games. He oversees the training of security officers and creates avenues to become a field supervisor. He is also responsible for strengthening client relationships and conducting incident investigations. The Training Coordinator regularly adapts his classes and training to fit specific job duties set forth by our clients. He is also responsible for teaching CPR, First Aid, Self Defense and many more certifications.
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LUCY J. LIN
Telephone: (626) 858-7188
Email: [email protected]
PERSONAL QUALIFICATIONS:

Offers more than thirty (30) years in executive management experiences with a comprehensive background in HR & Administrative management; Marketing Development; Government Contracting; Operations System control in the private patrol sector, as well as executive management related to HR, administration, marketing, operations, and legal issues including collections, mediation, conciliations. • Expert in Executive management & Business Administration • Extensive Experience in Finances, Marketing, and Operations • City of Los Angeles Attorney’s office certified Mediator With experiences in
• Strategic Business Planning and International Business Negotiations PROFESSIONAL EXPERIENCES:

Ms. Lucy Lin, President and Qualified Manager of Absolute Security International, Inc., a security services provider for the Southern California region, has over 30 years of experience providing high quality, low-cost security services for both public and private clients alike. She possesses a wealth of business ownership, management, contracting, and administration insight that is critical to the company and its reputation as a prominent provider of security services.

Driven by her desire to provide the best security services at the lowest cost and building upon the experience gained through her previous endeavor, Odona Central Security, Inc., AIS specializes in negotiating cost-effective, customized security programs for all clients – public and private alike.

Ms. Lin holds an Executive Masters of Business Administration degree from Claremont College and a visiting scholar from Cambridge University. She studied under the tutelage of Dr. Peter Drucker, widely regarded as one of the most influential thinkers of modern management. Ms. Lin is further certified as a mediator with the City of Los Angeles, City Attorney’s Office. Her background, bolstered by her experience, allows Ms. Lin has given her the capacity to effectively grow Absolute Security International, Inc. into a prominent player on the security services stage in Southern California.

Ms. Lin’s mantra for Absolute Security International, Inc. is Your Protection is Our Mission. Your Safety is Our Goal. Based on that philosophy, as well as her extensive background in handling security services, Absolute Security sets out to provide the best, uncompromised, and secure security coverage at the lowest possible cost. All Operations at Absolute Security will first and foremost always fulfill the security needs of our client before all else.

Ms. Lin is currently the Founder, Owner, President, and QM of Absolute Security International, Inc. She oversees the Marketing, Operations, Financial, Human Resources, and Legal departments at AIS. At the helm, Ms. Lin has acquired massive government and corporate contracts in addition to high profile contracts such as the LADWP, LADOT, HACLA, LACFD, the County of Riverside and various other municipality and city contracts. As such, under Ms. Lin’s leadership, AIS has increased its annual sales revenue by more than 35% each year.

Previously, Ms. Lin held the position of Chief Administrative Officer, QM, and Partner at Odona Central Security, Inc. There, she managed all administrative responsibilities, but also greatly contributed toward the company’s Operational strategies. At Odona, Ms. Lin oversaw a resurgence of the company from near bankruptcy to a net worth of over $5M.
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DAVID R. REYNOSO
Professional Experience
Chief of Operations, Absolute International Security (01/2022 – Present) Chief of Police - City of El Monte Police Department, Director of all police operations and personnel for Police Department of San Gabriel Valley (04/2015 – 12/2021) Police Captain Operations Division Commander – Baldwin Park Police Department, commanding officer of all operations bureaus and personnel (12/2013 – 04/2015) Police Lieutenant Watch Commander - Baldwin Park Police Department, managed two patrol shifts, responsible for the approval of all shift police reports and supervision of police sergeants and offices (07/2013 to 12/2013)
Police Lieutenant Support Services Commander – Baldwin Park Police Department, overall administrative command of support services bureau, to include general investigations, special investigation, gang enforcement, records and dispatch management (03/2011 to 07/2013) Additional Qualifications
Adjunct Staff Westwood College (01/12 to 04/15)
Adjunct Staff Rio Honda College (07/15 to Present)
Core Competencies
Mentoring & Tutoring, Setting School Schedules, Student-Centered Instruction, Curriculum Development & Implementation, Classroom Management, Instructional Programming & Brainstorming in the following courses.

Bachelor of Science degree in Criminal Justice Supervision and a Master's Degree in Organizational Leadership. He is also a graduate of FBI National Academy #244 and completed the Sherman Block Leadership Institute Class #121. As an educator, the Chief of Operations continues to work as an adjunct professor at local colleges.

Military
Corporal – United States Marine Corps, acquired supervisory position (6/85 – 8/89) Honorable Discharge – Active duty
Education
Chapman University – Master of Arts Organization Leadership, March 2011 Union Institute & University – Bachelor of Science Criminal Justice Management, June 2008 Long Beach State University, 2011-2013
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Bryan Colindres
Email: [email protected]
OBJECTIVE: I am a certified training instructor, Project Manager for multiple governmental and municipal contracts, and experienced leader in the private security sector. I have been an instructor at
Orange Unified School District, a police officer (field training officer) with the City of Los Angeles, and an Army Veteran. I am bilingual in English and Spanish. 4255 Tyler Ave El Monte, CA 91731 (626) 858-7188
10/2014-09/2015 - Orange Unified School District (City of Orange ROP) Criminal Justice/CSI Instructor 1401 N. Hardy St., Orange, CA 92867 (714) 628-4000
09/2013-10/2014 - Southeast ROP (Norwalk-La Mirada Unified School District) CJ/CSI Instructor 12940 Foster Rd, Norwalk, CA 90650 (562) 860-1927
10/2006-03/2010 - L.A. World Airport Police Department, PSS Field Training 6320 W. 96th Street, Los Angeles, CA 90045 (310) 646-0200 Police Officer 03/2003-03/2009 - U.S Army Cavalry Scout (Reconnaissance) Sergeant 950 N. Cucamonga Ave., Ontario, CA 91764

EDUCATION/TRAINING
06/2011-08/2014 - East San Gabriel Valley Regional Occupational Program West Covina, CA Criminal Justice Associates Degree Program (Associates Degree Awarded) 05/2013 - California Commission on Teacher Credentialing Sacramento, CA Career Technical Education Teaching Credential (Public Service) 11/2011 - Rio Hondo College Whittier, CA
Peace Officer Standard Training (P.O.S.T. / PAC 43.14 Field Training Officer Course) (Certified as FTO on 11/07/2008)
06/2007-07/2007 - L.A. World Airport Police Police-Peace Officer Standard Training, Los Angeles, CA 832.1 P.C. Aviation Security Training (Certified on 06/08/2007) 10/2006-05/2007 - Los Angeles Police Department Los Angeles, CA Los Angeles Police Department Academy (DIPLOMA 05/25/2007)

QUALIFICATIONS
• Excellent customer service skills
• Excellent verbal and written communication skills
• Ability to work independently and in a team-oriented environment • Ability to organize, plan and coordinate multiple tasks with a high sense of urgency and follow-through
• Involved in plenty of various investigations and arrest • Can create curriculum for any environment in designated field • Ability to work effectively with people from diverse backgrounds • Trained and protected lower enlisted personnel
• Operated daily in administration environment/ support in field operations • Veteran of operation enduring freedom
• Willing to travel
***LIST OF AWARDS AVAILABLE UPON REQUEST ****

EMPLOYMENT HISTORY
12/2015-Present - Absolute International Security Inc. Executive of Operations & Training 19

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Joe Leal, US Army
[email protected]
Summary of Experience:

Established National, State and County Veteran collaborative programs; through outreach and engagement within the community recognized lack of consideration given to Veterans and their families in all areas of housing, employment, health and camarad erie. By establishing and strengthening public/private partnerships, engaging key stakeholders, coordinating activities and leverag ing resources among collaborative entities to improve and empower Veterans’ community partnerships. Energetically sharing the story of Vet erans, educating the community and acquiring financial support through public speaking requests for those organizatio ns outside of the Veteran community. Actively seeks and supports homeless Veterans throughout Southern California via personal connection, education, resources and solutions. With over 23 years of combined Military and Federal Service, I continue to organi ze and lead several events to better improve the lives of our brave men and women in uniform including their Families.

Accomplishments:
• Created the Vet Hunters Project; a nationwide Organization for homeless Veterans driven by 100% volunteerism. • Founded the San Gabriel Valley “Heroes in the Shadows,” homeless Veteran Stand Down. Currently on our 5 th Annual. • Hand selected for the Steven A. Cohen Military Family Clinic at USC Advisory Board Member. • Two time Recipient of the former President Obama “Call to Service Award”
• KCET Local Hero Award for my approach to homeless outreach. • Telemundo National Heroes Award for my dedication to help end and prevent Veteran homelessness. • Association of the United States Army “Dwight D. Eisenhower” Family Readiness Group Leader Liaison • Employer Support of the Guard and Reserve “Seven Seals” award.
• Latin Business Association Community Hero of the Year • Founder of the Los Angeles County Veterans Resource Expo • Founder of the Los Angeles County Fair Heroes Corner
• Directly involved with LA County Military and Veterans Affairs homelessness program; planned, engaged and participated • Recognized as Veteran of the Year, 2014 Congresswoman Napolitano and Assembly member Hernandez Professional Experience
Absolute International Security
Operations Coordinator 2017 - Present Responsible for the daily operations of a major security corporation. Manage and direct an office staff of 20 to ensure that the management team exceeds all company expectations. Work closely with Account Managers to train, hire and mentor officers of th e highest caliber. I work diligently to decrease non billable overtime, raise customer service and increase revenues and profit s. I approve all weekly schedules, payroll and officer/supervisor reports. Meet regularly with staff to make sure all goals and objectives of the company are met.

Department of Defense/Department of Army Los Angeles, CA Soldier and Family Readiness/Military Liaison 2009 - Present Provide administrative and clerical assistance to the Commander and Family Readiness Group (FRG) Leaders in the area of Famil y Preparedness during and prior to deployment. Event coordination consisted of scheduling s peakers from community based entities that provide resources to Soldiers, Veterans, and their families. Maintained Family Readiness Group volunteer files and coordinate s training for interested volunteers. Assists with arranging travel to volunteer trainin gs through Defense Travel System. Contributes to combat readiness by promoting efficient and effective communication between command, Family Readiness Groups, and family members of a 4500 (plus) personnel. Performs periodic and special staff visits conduc ting compliance inspections throughout the command. Collaborates with Army Reserve Ambassadors, other Family Program agencies, and major subordinate commands of different echelons in order to effectively promote awareness of Soldier and family benefits thr ough reintegration events. Responsible for scheduling and coordinating various family activities, deployment events, and training for FRG volunteers.

United States Army 1995 - 2004
Infantryman/Ordnance Corps
Trained Soldiers in Water Born and Jungle Operations, Fort Sherman Panama. Trained Bosnian and Hungarian Soldiers in Operatio n Joint Guard as part of the KFOR Operations. Was also a West Point Military Academy instructor (Camp Buckner) in the Bayonet, Combat Life Saver and OPFOR training operations. Trained the Iraqi Police force during Operation Iraqi Freedom. Deployed to Kuwait and Iraq in the initial invasion to help assure safety of U.S. personnel. Conducted combat operations in support of operation enduring freedom.
21

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J
EANETTE AYALA, Ed.D., SPHR – Director of HR
[email protected]
Strategic and innovative executive who translates business vision into initiatives that excel at performance, profitability, growth, and employee engagement. Empowering leader and influencer who thrives on tough challenges and translates visions and strategies into actionable, value-added goals. • HR Policy, Process & Systems Design • Budget Management • Succession Planning • Employee Relations & Diversity • Compensation & Benefit Management • Workforce Planning & Development • St
rategic Planning • FMLA, ADA, EEOC Compliance • Leadership, Training and Development

PROFESSIONAL EXPERIENCE
• C
ouncil the Chief Operations Mangers on legal and regulatory compliance in areas of employee relations and workplace policies, Workers’ Compensation, reporting, benefits administration, compensation and payroll and other Human Resources matters. • Strategize the design, implementation and ongoing management for HR programs which foster positive employee relations, high levels of engagement, and mitigate business risk. • Interpret and implements HR policies, practices, and company philosophy to ensure effective administration of the same. Maintains current knowledge of state and federal legislation and regulations and ensures corporate compliance of EEO, ADA, FMLA regulations, and established corporate policies. • Conduct need analysis to Identify training needs, define program to address the needs, and consult with leadership on all Training/Development initiatives.
• Establish effective partnerships and communication with all levels of management and Human Resources staff to ensure programs and processes are delivered and implemented consistently throughout the organization.
• Lead succession planning for key management roles and execute a strategic staffing strategy to ensure a robust and diverse pipeline of talent across the organization. • Design, plan and administer budgets equitable compensation practices consistent with corporate guidelines.
• Developed and managed budgets for legal counsel, recruitment, temporary staffing, benefits, and other areas in the human resources.
• Conducted audits, resolved complex issues, and designed recommendations for improvement to existing processes.
• Effectively executed full scope of human resources management functions, directing departmental staff and workflow to accomplish goals within strict budget and timeframe constraints. • Reduced Workers Compensation claims by 40 % by effectively introduced strategic plans, trainings and staff-development initiatives which generated a cost saving over $100, 000 dollars. • Created equitable recruitment policies, compensation, strategic hiring, candidate selections, reassignments, and employee promotions to meet evolving needs of management team and staff. • Negotiated company healthcare benefits and procured varied business insurance policies to ensure most favorable benefits packages and within budget. Identified over $120,000 dollars in cost savings through the audit of insurance benefits plans and by purchasing insurance policies for organization.

EDUCATION
DO
CTORATE IN EDUCATION, ORGANIZATIONAL LEADERSHIP 2021 Brandman University, Irvine, CA
MASTER’S IN BUSINESS ADMININSTRATION (MBA) 2012
Keller Graduate School of Management, Long Beach, CA
MASTER’S IN HUMAN RESOURCES MANAGEMENT DEGREE 2010 Keller Graduate School of Management, Long Beach, CA
BACHELOR OF SCIENCE, MAJOR: CRIMINAL JUSTICE 1998 John Jay College, New York, NY
Senior Professional in Human Resources, (SPHR) Certification 2021 22Page 54 of 207

15.D

ROGELIO FLORES
PHONE:
626-858-7188
EMAIL:
[email protected]
ADDRESS:
4255 Tyler Ave
El Monte, CA 91731

SKILLS, CERTIFICATION &

TRAINING
•Exceptional Customer Service Skills
(verbal & digital)
•Proficient Bilingual communication
(English &Spanish)
•Excellent problem-solving abilities
•Expert in Security Related Software &
equipment
•Familiarity with both Windows Office
Suite & Google Suite
•High computer Literacy skills
•Extended knowledge of security
electronic equipment
•John E. Reed, Interview
&Interrogation Course
•Certified Emergency First Responder
(EFR)
•WMD, Threat Risk Assessment (DHS-
ODP)
•Overseas Security Advisory Council
(OSAC)
•Workplace Violence, Mail Fraud,
Legislative Trends (ASIS)
•Emergency Response Team (CERT)
Training (LAFD)
•Urban Light Search & Rescue Training
(LAFD)
•Experienced in visual communication

WORK EXPERIENCE
Absolute International Security, Director of Compliance 2020–Present
• Lead and manage all compliance-related projects. Create and maintain quality assurance and compliance program for various departments within the company Develop, implement, and enforce written compliance policies and procedures.

Draft and maintain departmental standard operating
procedures.
• Advise internal management or business partners on
departmental compliance programs.
• Address and respond to any compliance issues identified as quickly and efficiently as possible.
• Conduct periodic internal monitoring and review. Respond promptly to external audits and compliance-related questions.

Review and make recommendations as to policies and
procedures improvements.
• Stay up-to-date on regulations and laws impacting the security guard services industry. Keeping abreast on the industry trends and best practice.

Superior Protection Services – Security Manager
2018–2020
• Overall management of customer accounts.
• Arranged & attended meetings with customers
• Manage real-time employee reporting systems (TrackTik) • Daily overview & management of employees
• Weekly visitations to customer sites to stay up to date • Development of customized security programs for customer accounts.
• Responded to on-site emergencies as they developed.

American Guard Services - Director of Operations
2011–2018
• Daily management of accounts & branch personnel
• Tasked with the configuration, implementation & managing of the Real Time Reporting Systems (FFM)
• Developed training material & programs to enhance the value of service by expanding the guard’s knowledge
• Attended Pre-bid & selection board meetings to assist with proposals & business development
• Start-up & management of new branches nationwide
American Protective Services – Account and Branch Manager 1989-2018
• Conducted on-site inspections to verify compliance with post instructions at sites.
• Oversaw the quarterly financial/ billing reconciliation of major accounts
• Coordinated site visitation and organized meetings with Site Supervisors
• Assignment of personnel for more than 36,000 hours per week for contracted security services
• Responsible for on-site compliance of company & client regulations
• Maintained associated automated systems & data dealing with officer’s qualifications, site requirements & incident/daily activity reports
• Assisted in the development & instructor of a regional field supervisor program
• Processed payroll & billing information
• Responsible for purchasing, assignment & maintenance of security related equipment including firearms for armed officers.
23

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24

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Pr
oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882

5. Staffing Capabilities and Workload
AIS currently services the Counties of Los Angeles, Orange, Riverside, and San Bernardino. This includes municipal, government, and private contracts in both armed and unarmed positions. AIS is currently expanding company operations by partnering with local workforce agencies such as Goodwill, Vet Hunters, and America’s Job Centers. This allows our company to meet specific officer requirements from our clients including bilingual in Spanish, experience working with law enforcement, and officers with proven history of high-caliber security training. a. Staffing Plan
We will staff the location of City of Hemet as indicated in RFP with officer(s) who have been highly trained in their security responsibilities as well as customer service. We will utilize officers who have been trained for the specific details and scope of work at your sites and we will train another two officers for backup. This will ensure that there is a consistent presence with officers who are familiar with the post assignments, employees, vendors and guests. In turn you will reap the benefits of knowing who is on post, that they are site specific trained and are familiar with your employees. Additionally, we will also have our Field Supervisors trained for the specifications of your post and be ready to deploy at a moment’s notice. We will never send out an officer who does not understand the scope of work or what your expectations are. This ensures that you will always have highly trained personnel on site at any time. For whatever reason, if the usual officer is unable to work, we will deploy a replacement that is also trained and has knowledge of all aspects of this post. Once on post, the replacement officer will be required to perform the same duties, tasks and assignment to those of the regularly scheduled officers. b. Security Guard Absences
As with any human capital industry, the security service industry has known attendance issues including tardiness and last-minute call offs. AIS has implemented many steps to minimize this issue. The first step is to ensure clear communications between scheduling, communications, quality assurance, and operations departments to ensure that a clear schedule is produced with officers who are qualified and happy with the sites that they are assigned to, thereby minimizing attendance mishaps as much as possible. Secondly, we implement a pool of rover/Quality Assurance officers who are trained for County of LA Public Works site to allow us to fill vacant spots on a moment’s notice to ensure that the client never ends up with an unprotected site. c. Emergency Requests
AIS has a 24/7 Call Center for our clients to immediately speak to a communications officer/Dispatch regarding any additional service needs, suggestions, questions, concerns, or complaints. Any emergency requests will be directed to AIS management who will contact the client with a plan of action. AIS will fulfill requests to the best of our ability, including using site- trained supervisors for emergency coverage if needed. Any emergencies will have AIS management contact the client with the event briefings and if necessary, pursue an in-person meeting to address the situation. Our clients will have the emails and phone numbers to our management team.
25

15.D

P

OSITION/ TITLE INSPECTION COST PER WEEKLY MONTHLY YEARLY Patrol Inspection Services MON TUE WED THU FRI SAT SUN PER WEEK INSPECTION COST COST COST Mon-Sun: 2 patrols per day at 5 Parks
2x5 2x5 2x5 2x5 2x5 2x5 2x5 70 13.80 $ 966.00 $ 4,186.00 $ 50,232.00$ Total Estimated Annual Cost $50,232.00
Three (3) Years Total Cost $150,696.00
Corporate Yard:

POSITION/ TITLE INSPECTION COST PER WEEKLY MONTHLY YEARLY Patrol Inspection Services MON TUE WED THU FRI SAT SUN PER WEEK INSPECTION COST COST COST Mon-Thur: 2 patrols per day, Friday - Sunday: 3 patrols at Corporate Yard 2 2 2 2 3 3 3 17 13.80 $ 234.60 $ 1,016.60 $ 12,199.20$ Total Estimated Annual Cost $12,199.20
Three (3) Years Total Cost $36,597.60
Library:

POSITION/ TITLE INSPECTION COST PER WEEKLY MONTHLY YEARLY Patrol Inspection Services MON TUE WED THU FRI SAT SUN PER WEEK INSPECTION COST COST COST Mon-Sun: 3 patrols per day at Public Library
3 3 3 3 3 3 3 21 13.80 $ 289.80 $ 1,255.80 $ 15,069.60$ Total Estimated Annual Cost $15,069.60

POSITION/ TITLE HOUR COST PER WEEKLY MONTHLY YEARLY
Unarmed Security Services MON TUE WED THU FRI SAT SUN PER WEEK HOUR COST COST COST Public Library: Stationary Unarmed Security Services
8 8 8 8 8 40 31.71 $ 1,268.40 $ 5,496.40 $ 65,956.80$ Total Estimated Annual Cost $65,956.80
Three (3) Years Total Cost $243,079.20
Three (3) Years Grand Total Cost $430,372.80
Notes:
1 The estimated price sheet does not include 6 annual holidays. Holiday Rates : $20.71 per hit, and $47.56 per hour 2 AIS applies 6 annual holiday rates: New Year Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and Christmas Day. 3 AIS will provide an inspection vehicle marked with the word "private" and our company's name and phone number. 4 All rates are acknowledge to be fully burdened to include all direct cost, indirect cost, overhead, profit, and shall remain fixed.

INSPECTIONS PER DAY
SECTION III – FEE SCHEDULE

SCHEDULE OF RATES
Park Locations:
1st Hit: 7:00pm-10:00pm
2nd Hit: 2:00am-5:00am
Monday - Sun:
1st Hit: 7:00pm-10:00pm
2nd & 3rd Hit: 2:00am-5:00am

INSPECTIONS PER DAY
Wed - Sun: 09:00 AM –6:00 PM
(1 hr off-duty break)

INSPECTIONS PER DAY
Monday - Sun:
1st Hit: 7:00pm-10:00pm
2nd Hit: 2:00am-5:00am
Friday - Sunday: 6:00 am-6:00 pm

INSPECTIONS PER DAY
Proposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882 26Page 58 of 207

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Pr
oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882 SECTION IV – PROJECT APPROACH / METHODOLOGY
AIS fully understands the Scope of Work of City of Helmet RFP City Securing Services and completely complies with the Scope of Work.

AIS takes pride in providing all of our clients a second to none management team response. Clients have 24/7 access to both our in-house dispatch center as well as direct lines to assigned project manager(s). This reassurance that a solution is only a call away gives all of our clients the peace of mind that no matter the situation, whether concern or request, all communication between the client and AIS will be addressed swiftly, efficiently, and effectively.

Scope of Work
AIS shall furnish all labor, supervision, training in applicable methods and processes, implements, tools, machinery, equipment, transportation and material to provide securing and inspection services as required by the City of Hemet. AIS shall provide the appropriate number of employees to secure and inspect all locations. One or more backup employees may also be needed. AIS will provide a supervisor for their employees who are assigned to the City. The supervisor is the contact and liaison with City staff. The supervisor shall monitor and make sure that the correct logs and timesheets for the vendor are filled out correctly. Except in extreme scheduling emergencies, back- up employees shall be trained before acting as substitutes. AIS will perform vehicle and foot patrols throughout all locations to secure and inspect common areas.

Service Requirements – AIS will secure and inspect the following locations:

1. Brubaker Park – 3707 Mustang Ave.

2. Mary Henley Park – 801 South Kirby St.

3. Gibbel Park – 2500 West Florida Ave.

4. Weston Park – 700 E Florida Ave.

5. Simpson Park – 28505 Rawlings Rd.

6. Corporate Yard – 3777 Industrial Ave.

7. Public Library – 300 E. Latham Ave.

AIS will perform the following services at the Park Locations:
i. Secure and inspect each park two times per day, seven days a week, including holidays.

Each inspection shall be 10-15 minutes. The first inspection shall start at the park’s posted closing time. (City may change closing times to accommodate special events) The second inspection shall take place between 4 to 6 hours later. ii. Perform vehicular and foot inspections of the park’s properties. 27

15.D

Pr
oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882 iii. Use a loud speaker to inform anyone in the park that the park is closed (Simpson Park Only).
iv. Attempt to locate the owners/operators of any vehicles parked in the parking lot after closing time and inform them that they must remove their vehicle from the parking lot. If the owner/operator of the vehicle cannot be located, take a picture of the vehicle and record its make, model and license plate number and submit it with the daily report. v. Report loiterers and any person(s) engaged in unauthorized, unsafe or obnoxious activity to the Hemet Police Department Dispatcher at (951) 765-2400. vi. Lock up the park facilities (parking lots, restrooms, tennis courts, and Veteran’s Memorial etc.) at their posted closing times. (City may change closing times to accommodate special events)
vii. Respond to calls for service during patrol hours within 45 minutes. Upon notification, the service provider must return to open the gate at Simpson Park to let out any cars that are locked in the park after park closure.

AIS will perform the following services at the Corporate Yard:
i. (2) Mobile and foot patrol - Monday through Thursday, between 9:30 p.m. & 5:30 a.m. ii. (2) Mobile and foot patrol - Friday through Sunday, between 9:30 p.m. & 5:30 a.m. and (1) Mobile and foot patrol - between 6:00 a.m. & 6:00 p.m.

AIS will perform the following services at the Library:
i. Provide in Library security service for open hours of the library, including patrolling the external and internal portions of the first floor of the Library. ii. Secure and inspect the Library 3 times per night, seven days a week, including holidays.

Each inspection shall be 10-15 minutes.
iii. Perform vehicular and foot inspections of the Library’s properties. iv. Attempt to locate the owners/operators of any vehicles parked in the parking lot after closing time and inform them that they must remove their vehicle from the parking lot. If the owner/operator of the vehicle cannot be located, take a picture of the vehicle and record its make, model and license plate number and submit it with the daily report.

AIS will perform the following services at All Locations:
i. Report all non-urgent maintenance related items, e.g. burned out lights, vandalism and graffiti to the City’s supervisor via email.
28

15.D

Pr
oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882 ii. Report all immediate maintenance issues to the Public Works Administrative Office at (951) 765-3712 between the hours of 6:30 a.m. to 5:00 p.m. and the City of Hemet After Hour Employee at (951) 634-3112 between the hours of 5:00 p.m. and 6:30 a.m. iii. AIS shall submit an electronic daily report to the City by 6:00 a.m. documenting the previous night’s inspection. Each patrol must be documented separately and must include the name of the location, the time of each inspection, the time each facility was locked, a picture, license plate number and description of all car(s) that were locked inside the park, and other pertinent information about the condition of the location. iv. All services shall be provided by uniformed employees. v. All inspection vehicles must be marked “private”, the service providers company name and phone number. All inspection vehicles must also be equipped with GPS to track each vehicle’s location, speed and activities. GPS reports must be submitted to the City upon City’s request.
vi. All employees shall be unarmed and shall not carry a firearm while on the City property.

Vendor Responsibilities

1. All employees provided under this contract shall be employees of the AIS, and AIS shall be responsible for hiring (including background investigations), training, providing uniforms, equipping, directing and discharging all employees provided under this contract.

2. The payment of federal, state and local taxes. Worker’s Compensation, Social Security benefits, unemployment compensation taxes and overtime wages shall be the responsibility of AIS.

3. AIS’s personnel assigned to the City shall be subject to all rules and regulations governing the conduct of City employees. AIS shall replace unsatisfactory personnel within four hours of notification by City staff.

4. AIS shall comply with all laws, ordinances, rules, regulations, and codes applicable to these services.

5. All personnel who perform work under this contract shall be uniformed.

6. AIS shall become familiar with the City’s unique requirements and pre- screen potential candidates for each City opening.

7. All personnel provided under this contract shall be at least twenty-five years of age.

8. AIS must comply with all regulations listed in City of Hemet Municipal Code Sec. 18-259 & 18-260.
29

15.D

Company Name: Absolute Security Intl Corp dba Absolute International Security (AIS) Company Address: 5155 Irwindale Ave, Irwindale, CA 91706; 4255 Tyler Ave, El Monte, CA 91731 Project: RFP for City of Hemet - City Securing Services

MON TUES WED THUR FRI SAT SUN
10 10 10 10
10 10 10
2 2 2 2
2 2 2
1 1 1
3 3 3 3
3 3 3
Weekly Schedule

MON TUES WED THUR FRI SAT SUN
8 8 8 8 8
Note:

Five Parks Patrol Inspection
Corporate Yard Patrol Inspection
Public Library (plus Simpson Center) Patrol Inspection and Stationary Guard 1 2

STATIONARY GUARD
The patrol hit schedule is most recommended scheduling for five parks, corporate yard and library service based on Scope of Work of City of Hemet RFP City Securing Services
hrs
Facility/Location Employee Name Position/Title Work Schedule HOURS Public Library
( + Simpson Center)
Total Weekly Hours for City of Hemet 40 hrs
Annually Total Hours 2080
City of Hemet - Contractor Staffing/Labor-Hour Allocation Weekly Schedule
Facility/Location Employee Name Position/Title Work Schedule HIT (INSPECTION)

PATROL INSPECTION
For any shift over 6 hours, security officers must take a mandated 0.5hr off-duty meal break. Security officers at Public Library will take 1hr off-duty meal break to avoid overtime.

Fri - Sun:

First Hit: 7:00pm-10:00pm
Second Hit: 2:00am-5:00am
Officer 1 Unarmed Security Officer
Mon - Thur:

First Hit: 7:00pm-10:00pm
Second Hit: 2:00am-5:00am
Five Parks Patrol Hit

1. Brubaker Park

2. Mary Henley Park

3. Gibbel Park

4. Weston Park

5. Simpson Park
Corporate Yard Patrol Hit
Wed - Sun: 9 hrs (1 hr off-duty break)
09:00 AM –6:00 PMUnarmed Security OfficerOfficer 4
Mon - Thur:

First Hit: 7:00pm-10:00pm
Second Hit: 2:00am-5:00am
Fri - Sun:

First Hit: 7:00pm-10:00pm
Second Hit: 2:00am-5:00am
Officer 2 Unarmed Security Officer
Thur - Sun:

First Hit: 7:00pm-10:00pm
Second & Third Hit: 2:00am-5:00am
Officer 1
Annually Total Times 5616 Hits
Officer 1 Unarmed Security Officer
Mon - Thur:

First Hit: 7:00pm-10:00pm
Second & Third Hit: 2:00am-5:00amPublic Library
( + Simpson Center)
Total Weekly Times of Patrol Hit for City of Hemet
Officer 2 Unarmed Security Officer
108 Hits
Officer 2
Unarmed Security Officer
Unarmed Security Officer
Officer 3 Unarmed Security Officer Fri - Sun:

One Hit: 6:00am-6:00pm
Proposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882 30Page 62 of 207

15.D

Pr
oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882 AIS Approach to the Scope of Work
AIS is committed to providing professional security service in adherence with the Scope of Work and will take the following approach to enhance and ensure the quality of the work:

1. Service Fulfillment Procedures
AIS is a full-service security firm that constantly strives for the best client satisfaction. We have streamlined our client feedback process to ensure better communication between our clients and the relevant AIS department necessary to provide you with a solution. Our 24/7 in-house Customer Service Dispatch Center guarantees a fast and reliable response to any and all inquiries that our clients may have. We have included our operations chart below detailing how the different departments of Absolute International Security will operate. 31

15.D

Pr
oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882

2. Training
AIS has its own State Licensed Training Facility and State Licensed Trainer . We handle our training in-house by running a full operational training facility at our corporate headquarters. Our Trainer, Mr. Larry Morrow has extensive training experience. Sample of training topics as following.

Basic Training

1. All training other than 832PC for all new hires:

All Absolute International Security (AIS) officers’ and new hires are required to have completed upon application with AIS state mandated and certified training with the Bureau of Security and Investigative Services (B.S.I.S.) regulations.

2. On the job training:

All Absolute International Security employees working in a security officer capacity are provided with weekly in-service field and scenario-based training in any of the above stated topics as on the job continuing education, and before each officer is assigned to a job site, they will receive training in conjunction with specific Post Order and/or Scope of Work for each individual site. The Post Order and/or Scope of Work will be modified periodically.

3. Perishable skills training that is provided intermittently:

Other than weekly on the job training in the previous mentioned topics, sensitive use of force perishable skills and topics such as:
 Firearms Training and Certification (year-round training and re-certification)  Baton Training and Certification (year-round training and re-certification)  Chemical Agents (OC Pepper Spray) Training and Certification  Arrest Tactics
 Self-Defense

4. Training provided to guards ：
 Sexual Harassment Training  Crowd Control of Large Groups  Crime Prevention and Response
 Dealing with Aggressive Behavior
 Interpersonal Communication
 Managing Conflict
 Teamwork
 BSIS Guard Card Training
 Firearm Training
 Preventing Discrimination and
Harassment
 Workplace Safety Training
 Ethical Conduct
 Negotiation Skills
 OSHA Training
 Driver Safety Training
32

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Pr
oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882  Terrorism Awareness Training
 Legal Powers and Limitations of
Security Officers
 Observation and Documentation
Training
 Crisis Response
B
PPE Approved Training Facility: AIS’ training is approved to operate as a Post-secondary School by the California Bureau of Private Post-secondary Education (BPPE). It is one of only 200 vocational schools approved by the Department of Consumer Affairs with strict guidelines for training instructor credentials, class curriculum, and success of enrolled students.

AIS Training Sector
AIS launched our new Training Sector in April 2010, offering training classes to in-house guards as well as for all those who are considering a career in security service.

The training sector has the following responsibilities:
 Responsible for all aspects of corporate training policies, objectives, and initiatives. Directs the design, planning, and implementation of corporate training programs and procedures.

Plans and directs new training techniques and suggests enhancements to existing training programs. Ensures that the training programs meet federal, state, and local regulations.

Measures the impact of programs and learning activities.  Responsible for the overall satisfaction of customers. Plans and directs all aspects of training sector's staff and service functions. Develops and oversees training sector’s staff and service policies, objectives, and initiatives. Demonstrates expertise in a variety of the field's concepts, practices, and procedures.
33

15.D

Pr
oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882  Familiar with a variety of the field's concepts, practices, and procedures. Relies on extensive experience and judgment to plan and accomplish goals. Performs a variety of tasks. Leads and directs the work of others. A wide degree of creativity and latitude is expected.

We are currently offering training classes on the following subjects:

1. Power to Arrest (Module A – D) (4 hours), Weapons of Mass Destruction (4 hours)

2. Exposed Firearms Permit (8 hours)

3. Guard Card Program (40 hour)
- State Mandated Training

4. Loss Prevention

5. Arrest & Control Techniques

6. De-Escalation of Force

7. Tear Gas & Pepper Spray

8. BSIS Baton Certified Training

9. Taser Certification of Force - AXON

10. C-TPAT Inspection Compliance Training

11. Security & Safety Training

12. CAL-OSHA Regulation

13. Professional Security Consultation

14. CPR & First Aid/AED

15. Emergency Onsite Training
34

15.D

Pr
oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882

3. Orientation Program
All guards are required to finish an orientation program outlined by our Training Manager Mr.

Bryan Colindres that is site specific. If the staff of City of Hemet allows, this training program will be a joint effort to prepare guards with a curriculum to deal with all common occurrences, emergency protocols, and lay out daily responsibilities. This allows our guards to be prepared for the scope of work at the start of the contract and be familiar with evacuation, fire, lock-down, active shooter, biohazards, earthquake, and other drill procedures set by authorities.

Continued training every quarter is essential for our officers to retain high standards. This retention training will highlight areas of improvement and clarify any questions on the scope of duty. At the client’s request, AIS shall conduct additional retention training sessions.

Site Specific Training Courses:

All AIS security guards must successfully complete before commencing patrol duties, a basic training course which provides the subject matter, class time, and topics described below.

Duties and Functions of Security Guards (3 hours)
 Public Relations
 Appearance
 Observe and report
 Note-taking and reporting
 Legal powers and limitations
 Prevention
 Use of force only when life is being threatened
 Search and seizure
 Arrest powers
Prevention and Protection (3 hours)
 Patrols
 Checking for hazards
 Access control
 Department’s rules and regulations
 Inspections
 Safety
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oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882 Enforcement (3 hours)
 Observation and description
 Preservation of evidence
 Criminal and civil law
 Crimes in progress
 Unruly persons
 Defensive tactics
 Procedures for bomb threats
 Procedures during fires, explosions, floods, and demonstrations Special Problems (2 hours)
 Vandalism
 Arson
 Burglary
 Robbery
 Theft
 Loitering
 Drugs and alcohol
 Terrorism
General Emergency Services (2 hours)
 Communications
 Crowd control
 Fire control systems and fire prevention
 First Aid/CPR
 Safeguarding District Property
 Law enforcement and private security relationships
 Responding to alarms
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oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882

4. Uniforms, Appearance and Patrol Vehicle
a. Uniforms
AIS customizes the uniform attire to fit the wants and needs of City of Hemet. We have many different options to choose from. We offer suit and tie, a “Soft look “uniform (Polo style shirt and dress slacks) and a “Hard look” uniform (tactical pants, BDU style and uniform shirt with company patches). Once hired officers are issued at minimum three uniforms for the post that that are assigned to. We do order from a local uniform company who provides same day service and we also maintain an in-house stock of various styles, sizes and colors. This guarantees that on a daily basis officers are in a clean, new, neatly pressed uniform. Our Field Supervisors also keep a stock of uniforms in our patrol vehicles if the need for immediate replacement arises. Our turnaround time for a newly issued uniform is typically less than five hours. b. Appearance
Maintaining a professional demeanor and image is of the utmost importance to us. Officers are typically the first person you will see when arriving to work and the last when you are leaving. We expect our officers to maintain a clean neatly pressed uniform free of stains, rips and/or tears. Our officer assigned to City of Hemet will be proactive, well-groomed, presentable and properly attired in a clean security guard uniform appropriate for a professional business environment. During the course of duty we understand issues do arise. When and if an Officer is in need of a replacement they are instructed to call our Communications Center, and speak to any member of our management team. We will obtain a new uniform for that officer and have it brought to the site within an hour.
c. Patrol Vehicle
AIS will provide vehicles to do patrol services and will be responsible for maintenance, gas costs, and vehicle equipment. AIS Field Supervisors will make random visits at City of Hemet sites in a clearly marked security vehicle with NO additional charge. This will enhance the current security visibility as well as increase the awareness of on-duty officers.

Marked vehicle will be equipped with the following equipment:
• Fully charged fire extinguisher
• Traffic cones
• First aid kit
• Heavy duty/rechargeable flashlight
• Yellow scene management
("banner guard" type) tape
• Flares
• Blanke
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Pr
oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882

5. Staff and Supervisor Communication
Communication during and after an incident is fundamental to the safety of an officer and his protectees. This is a 24/7 industry and crime never waits, so to remedy traditional after-hour communication down-times, AIS has established our own 24-hour in-house Dispatch/Communication Center. Currently, 9 staff members operate this information hub that quickly and efficiently links officers in the field with command & control at headquarters. These efficient information relays have shortened the response time between officers, supervisors, management and clients in critical moments. Guards are also trusted with the business numbers of regional field supervisors to coordinate equipment drop offs, meet ups, etc.

Additionally, Absolute International Security assigns a Project Manager and Field Supervisors to every site that it provides services to. This representative will have the authority to address any potential and on-going issues and coordinate any problems with the Operations management team back at AIS headquarters. Our field supervisors routinely check up on sites and delivery documenting supplies such as sign-in sheets, Daily Activity Reports, Incident Reports, etc. During these visits, supervisors will collect recorded documentation for review and check up on the guard to see if there are any issues that need to be addressed.

6. Post Management
At AIS we believe that it is more efficient to be proactive than reactive. Therefore, we have established a check-in and out system for our guards to manage timekeeping. When our security officer begins his shift, he reports directly to his post (job location) and calls our 24/7 in-house Communications Center to check in. The dispatcher on duty logs all check-in and check-out times and verifies them against our assigned schedules for every guard and every shift for every client.

In addition, we also implement sign-in and sign-out sheets at job sites that are collected, processed, and verified against the call-in and call-out logs for each employee. These documents can be forwarded to clients at their request. This entire process ensures that the correct officer is on-duty at the assigned times and there is no unnecessary overtime or double shifts, and that each site has full coverage. This is again, verified in payroll, where every employee turns in a time-sheet, detailing the dates, jobsites, and times worked. The employee’s time sheet must match the assigned schedule and our logged check-in/check-out times to ensure proper hours worked. Once the timesheet is validated, it is then processed for payment.

Despite all the verification however, the timekeeping process can still be disrupted by user and reporting errors. Therefore, supervisors make routine stops at each site to check up on our guards and pick up documentation reports. Supervisors also have access to the guard tracking web client that can be accessed through computer, tablet, or smartphone. This allows them to see in real time whether the guard is on duty on site.
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oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882

7. Documentation Methods
Monitoring Method Action Taken for Client
Check in and Check out System Check-in/out times Emailed Weekly Sign-in Sheets Attached with Billing Invoice
Electronic Sign-in Sheets Emailed Weekly
Supervisor Post Checks Emailed Weekly
Documentation & Equipment Daily Activity Reports Emailed Weekly Daily Report Log Emailed Weekly
Supervisor Activity Reports Emailed Weekly
Individual Guard GPS Tracking Available 24/7
Checkpoint Tracking Available Daily
Patrol Vehicle GPS Tracking Emailed Twice a Week
Vehicle Inspection Emailed Weekly
Monthly Incident Reports Emailed Monthly
Monthly Reports Emailed Monthly
E-Verify BSIS Guard Card Expiration Quarterly Reports
BSIS Exposed Firearm Permit
Expiration Quarterly Reports
BSIS Baton Permit Expiration Quarterly Reports
School Security SB 1626
Expiration Quarterly Reports
CPR/First Aid Expiration Quarterly Reports
OC Pepper Spray Certification
Expiration Quarterly Reports
Samples Forms for Monitoring
 Daily Activity Report
 Incident Report
 Supervisor Daily Report
 Disciplinary Action Notice
 Quality Assurance Inspection Report
 Guard Timesheet
 Guard Sign In/Out Sheet
 Parking Violation Warning
 Emergency Action Plan
 Fire Watch
 Bomb Threat Receive Form
 Daily Vehicle Inspection
 Patrol Tag
(Please see attached for sample forms)
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Pr
oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882

8. Emergency Response Protocols
All officers assigned to City of Hemet must clearly understand Emergency Response Protocols.

Each Security Officer must use good common sense and follow through with a clear mind and complete respect for personal safety. The lives of our officers as well as the lives of others are of the highest priority. In addition to AIS emergency training, guards will follow evacuation and emergency procedures. This shall be completed as a part of the orientation and site-specific training program.

TYPES OF EMERGENCIES:

1. Man Made
F
ires (Arson)
Accident/Injuries (Train, Bus, or Car)
Bomb Threats
Blackouts
Terrorist Activities
Robberies (Armed)
Active Shooter
Riots

2. Natural
Earthquakes
Storms
Floods, etc.

Universal Emergency Response Procedures are a set of standard, clear directives that may be implemented across a variety of emergency situations. When an emergency begins, guards are to decide which procedure to implement, based on the situation.

UNIVERSAL EMERGENCY RESPONSES:

1. Procedures
Al
ert Status
Alarms
Evacuation
Lockdowns

2. Emergencies
Workplace Violence
Chemical Spills (HAZMAT)
Psychiatric Crisis
Medical
Severe Weather
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oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882 A

CTIVE SHOOTER EMERGENCY RESPONSE
First and foremost, the guard must ensure the safety of his or her life. Once the threat of one’s life is past, the officer must contact the client to determine the course of action to be taken. Once the authorities have been informed, it is the officer’s duty to preserve the life of those around him.

This includes keeping calm and directing staff away from the direction of activity. The guard should be familiar with the authority’s evacuation and lock-down drills.

Communication
Essential information that should be relayed to the command post include:
 Status of crisis site (secure or unsecure)
 Status of law enforcement personnel (number injured, killed, or wounded)  Status of criminal or terrorist subjects (killed, wounded, or captured)  Status of other occupants (killed, wounded, or in custody)  Current actions in progress
 Location, description, and status of any IEDs
 Follow-up needs such as EOD, emergency medical services (EMS), or other As an initial responder, AIS guards will be responsible for rapid deployment of subsequent responders to the crisis site. AIS guards shall be reinforced in all training and understood by all members of potential responding agencies. This is to prevent our guards from being vulnerable to misidentification by responding parties.

Evacuation
Because of the nature of an active shooter incident, officers may not be able to begin automatically evacuating others prior to securing the threat. Rescue operations should begin once the threat is neutralized. Several factors need to be considered when evaluating the evacuation of wounded and non-wounded individuals:
 If wounded persons need to be evacuated, they should be moved to the established evacuation exit point
 Evacuation of wounded persons should begin as soon as practical  Security outside the crisis site will dictate the timing of the evacuation Evacuation shall only be conducted if sufficient safeguards are in place to provide for safe movement.
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oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882 B

OMB THREAT RESPONSE PROCEDURE
If a bomb threat is received, either by phone or other means, the person receiving the call should remain calm and attempt to get as much of the following information as possible on a bomb threat report form. If the caller wishes to talk, or answer questions, use open-ended questions and let the caller talk.

DO NOT CUT THE CALLER’S ANSWERS OFF. The longer the caller talks, the greater the possibility of obtaining valuable information.
 Time the device is set to go off.
 Location of the device.
 Type of device and description.
 Reason for setting the device.

Notify authorities immediately as well as your facility supervisor, manager, operator, or administrator. If possible, signal or pass a note to other staff to listen and help notify authorities.

Wrote down as much information as possible that will aid investigators: Caller ID Number, exact wording of threat, type of voice or behavior, etc. Record the call, if possible.

If a package that appears suspicious is received or found within the Sites, the guard will notify City officials and the Police Department. The guard shall not handle the package and will clear the immediate area of staff. If the package appears suspicious to officials, he or she will ask the designated staff representative to send for the police and bomb squad. When reporting to 9-1-1 and the local law enforcement, explain why the item looks suspicious and follow their further instructions. Law enforcement will assess the situation and provide guidance regarding shelter-in- place or evacuation. If no guidance is provided and you feel you are in immediate danger, calmly evacuate the area. Distance and protective cover are the best ways to reduce injury from a bomb.

The guard is to keep the area clear until the police or bomb squad arrives and completes its inspection. Emergency Evacuation Procedures will be conducted by the guard who will be notified whether or not only a single area will be evacuated or if there will be a general evacuation ordered.

Every situation is unique and should be handled in the context of the facility or environment in which it occurs. Facility supervisors and law enforcement will be in the best position to determine if a real risk is posed and how to respond.
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oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882 T

ELEPHONE BOMB THREAT CHECKLIST
INSTRUCTIONS: BE CALM, BE COURTEOUS. LISTEN. DO NOT INTERRUPT THE CALLER.

YOUR NAME: __________________________ TIME: _____________ DATE: ________________ CALLER'S IDENTITY SEX: Male _____ Female ____ Adult ____ Juvenile ____ APPROXIMATE AGE: _____ ORIGIN OF CALL: Local __________ Long Distance ___________ Telephone Booth __________

VOICE CHARACTERISTICS SPEECH LANGUAGE
___ Loud
___ High Pitch
___ Raspy
___ Intoxicated
___ Soft
_
__ Deep
___ Pleasant
____________
Other
___ Fast
___ Distinct
___ Stutter
___ Slurred
___ Slow
_
__ Distorted
___ Nasal
____________
Other
___ Excellent
___ Fair
___ Foul
___ Good
_
__ Poor
__________
Other

ACCENT MANNER BACKGROUND NOISES
___ Local
___ Foreign
___ Race
___ Not Local
_
__ Region
___ Calm
_
__ Rational
___ Coherent
___ Deliberate
___ Righteous
___ Angry
_
__ Irrational
___ Incoherent
___ Emotional
___ Laughing
___ Factory
_
__ Machines
___ Music
___ Office
___ Machines
___ Street
___ Traffic
___ Trains
___ Animals
___ Quiet
___ Voices
___ Airplanes
___ Party
___ Atmosphere
B

OMB FACTS

PRETEND DIFFICULTY HEARING - KEEP CALLER TALKING - IF CALLER SEEMS AGREEABLE TO FURTHER CONVERSATION, ASK QUESTIONS LIKE:

When will it go off? Certain Hour ____ Time Remaining Where is it located? Building Area What kind of bomb? ___________________
What kind of package? ______________
How do you know so much about the bomb?
W
hat is your name and address?
If bui
lding is occupied, inform caller that detonation could cause injury or death.

Activate malicious call trace: Hang up phone and do not answer another line. Choose same line and dial *57 (if your phone system has this capability). Listen for the confirmation announcement and hang up.

Call Security at 911 and relay information about call.

Di
d the caller appear familiar with plant or building (by his/her description of the bomb location)? Write out the message in its entirety and any other comments on a separate sheet of paper and attach to this checklist. Notify your supervisor immediately.
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oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882 C

HEMICAL RESPONSE PROCEDURE
Chemical spills can occur within or outside of the facility. When a chemical spill happens, it may not be readily apparent as a hazardous materials incident. You will not necessarily see the spill or smell chemical fumes before it affects you or others around you.

Typically, the first signs that a chemical spill has occurred will be reports of dizziness, fatigue, or nausea by two or more persons within a specific area. If you become aware of two or more people reporting feelings of illness when exposed to a specific area, do not attempt to investigate the suspected area yourself. Notify Absolute International Security Post Commander and/or management immediately.

When a chemical spill is suspected or confirmed, the first priority shall be the safe and immediate evacuation of all persons from the affected area. Security personnel shall be utilized to search for and evacuate persons from the affected areas only if the circumstances show that such an action does not pose undue hazard to Security personnel.

Security personnel shall notify local emergency services (i.e., police and fire), explain the circumstances, and await emergency response.

Security personnel shall contain the affected area and not permit any patrons or employee’s access until the situation has been successfully resolved.

If a chemical spill occurs outside of the building, it may involve a container marked with an identification placard. Security personnel shall determine, from a safe distance, if an identification placard is visible on the involved container(s). They shall note the placard’s number, color code, and symbol(s) and be able to provide this information to responding Emergency Services personnel.

See attachment # 2 for samples.

Precautionary Measures
 Do not assume gases or vapors are harmless due to lack of odor.  Do not walk through, touch, or come into contact with any type of spilled materials.  Remain at a safe distance from the location so as to avoid inhaling fumes, smoke, or vapors from any spilled materials.
 Remain alert for the possibility of fire within the containment area.  Notify all department managers/supervisors of the affected area and instruct them to ensure that no employees inadvertently enter the containment area.

Any reports of exposure to chemicals by employees or patrons shall be immediately reported to the on-duty supervisor for proper treatment and documentation. 44

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Pr
oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882 R

OBBERY REPORT SYSTEM
Ensure Staff Safety
When Safe, Call 911
Notify Field Supervisor
Field Supervisor Will Notify AIS Project Manager
Mr. Bryan Colindres
Cell: (626) 848-7406
AIS Will Notify the Client
Remember what the robber looks like & provide the best description possible Don't touch anything until Police arrive
Wait for Further Instructions from the Police Department 45

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Pr
oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882 F

IRE EMERGENCY RESPONSE PROCEDURE
The surest way in which to control a fire is to prevent it from happening in the first place. All Security personnel are responsible for remaining alert for any circumstances within their area of responsibility which could result in or increases the chance of a fire. The following are examples of what each officer should consider basic prevention measures:
 Always be on the lookout for combustibles. Flammable liquids such as gasoline are not to be used for cleaning purposes. Liquids not contained in their original containers are to be removed from public areas.
 Refuse must always be placed in proper containers and disposed of in a timely manner.  Be aware of maintenance work in your area of responsibility, particularly welding or electrical work. Check the work area thoroughly for “hot spots”.

If Fire is detected:

Although it is impossible to determine to what extent a fire represents a hazard, the following procedures are a guideline for Security personnel:
 Notify staff, by radio or telephone, of any report (or personal observation) of smoke or flames.
 Clear/evacuate the immediate area of patrons and employees.  If the fire is accessible, attempt to extinguish it. If the fire cannot be extinguished, close any doors in the area in order to help contain the blaze.  Stay in the immediate vicinity, if safe to do so, until assistance has arrived.

If the fire is large or appears to be out of control, immediately notify emergency services (i.e., police and fire) and contact all department managers on property and forewarn them to prepare for implementing the Evacuation Procedures.

If any fire is detected in any location on the jobsite, the first thing to do is summon the local Fire Department. Officers must be prepared to provide the exact address of the location. Then, officers must immediately notify their supervisor as well as the Client. 46

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Pr
oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882 F

IRE EMERGENCY REPORT SYSTEM
Fire Emergency
Identify What Class of Fire- A, B, or C
Use of Fire Extinguisher if the fire is small & contained Do not attempt to fight any fire that is large and obviously out-of-control Never cut off your escape route to safety
Your next top priority must be the protection of lives.

Activate or sound the fire alarm. Then coordinate an evacuation with the proper authorities.

Call 911
Call the Fire Department
Notify Field Supervisor
Field Supervisor Will Notify AIS Operations Manager and Officials Mr. Bryan Colindres
Cell: (626) 848-7406
AIS Will Notify the Client
Wait for the Fire Department
Check that the Fire Department has quick and easy access to the location of the fire.

Unlock and open gates and doors.

Do not permit patrons to depart in vehicles
Clear all access routes for emergency vehicles and equipment.

Position yourself beside the street where you can easily be seen Direct the Fire Department to the affected area.

Avoid having people walking or running around on the external perimeters of the location Once the Fire Department has arrived, the Captain/Chief will be in charge Control emergency access routes clear by keeping all unauthorized persons away from the emergency area
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oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882 F

IRE EXTINGUISHER USE & CARE

1. Types of Fire Extinguishers
There are four fire classifications and specific types of extinguishers are used for each, as described below. If you have not been trained in fire suppression, or proper use of a fire extinguisher, please do not attempt to combat a fire. Call for assistance and attempt to confine the fire to the smallest area possible.

Class A: The types of fires can be put out with water include wood, paper, rubber, plastics, and fabric (ordinary solid materials). Water acts as a cooling agent, thus reducing the heat of the fire.

After a Class A fire is put out, it must be “overhauled”. This means that the material must be broken up to ensure all embers are smothered. A Class A fire extinguisher can be a silver container filled with water and a special “wetting” agent. This type of extinguisher can shoot an approximate 5’ to 40’ stream of water. It can be a red container filled with a foam that removes the air and heat of a fire or dry chemical or halon that breaks the chain reaction of a fire.

Class B: Fires from vapors formed above flammable liquids, such as gasoline, tar, cleaning fluids, and grease, where the vapors mix with the air. These fires are put out by dry chemical, or halon, as well as well as by an extinguisher that contains a special foam or carbon dioxide (CO2). These types of smothering agent break up the chain reaction between oxygen and vapors, and they are considered most effective for putting out this type of fire.

Class C: Class C fires are those found with electrical equipment. At first knowledge of an electrical fire. TURN OFF the electricity. The fire then becomes a Class A fire and can be treated as Class A fire. When treating a Class A fire, a carbon dioxide, dry chemical, or halon extinguisher can be used. If the electricity cannot be turned off at once, be sure to use a chemical extinguisher, NOT water. If water is released upon this type of fire, the electricity may travel up the stream of water through the extinguisher.

Class D: A Class D fire refers to combustible metal fire, such as the magnesium metal sometimes found in certain automobile engines. These can only be put out by a Class D fire extinguisher.

Water will only feed the fire: it would take a tremendous amount of water to put out this type of fire.
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oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882

2. Use and Care of Fire Extinguishers
E
xtinguisher (carbon dioxide, dry chemical, or halon) should be serviced once a month by inverting the extinguisher and shaking it. Once a year, an authorized service should inspect and recharge the extinguisher. Once an extinguisher is used, never place it back in its original place; be sure it is recharged immediately by and authorized service company. To use a fire extinguisher, the acronym “P.A.S.S.” is the basic operation.
 Pull the ring pin
 Aim the nozzle at the base of the fire
 Squeeze the handle
 Sweep the handle
 Sweep the nozzle from the side to side
If the extinguisher has an insulated, be sure to hold the handle, not the hose. As carbon dioxide is discharged, it creates static electricity that can shock you.

3. Keys to Combating A Fire
 Use the appropriate fire extinguisher to combat the fire. The type of fie the extinguisher was made for is labeled on the container. Most of the building extinguishers are of the ABC type, which can be used on most types of fires.
 When at all possible, two or more people should fight a fire. Never enter a room alone, unless a person’s life is in danger.
 Feel the doorknob for heat before entering the room. If the door or doorknob is hot to the touch, do not enter. This indicates the room is engulfed in flames and opening the door will cause the fire to spread rapidly. If you determine it is safe to enter the room, close doors to prevent any fire from spreading.
 Fire, gases and smoke will rise: therefore, if you must enter a room to save a life, crawl on your hands and knees along the floor.
 Do not touch electrical wiring or television sets.
 Caution is advised when using fire hoses, which could result in water damage. 49

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oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882 M

EDICAL EMERGENCY RESPONSE PROCEDURE
In instances of serious injury or illness, the following steps shall be taken:
 Notify emergency services and provide the exact location of the victim and describe the medical problem/symptoms.
 Keep the victim still.
 Security personnel shall attempt to obtain detailed information about the incident. Security personnel shall ask the victim (if conscious) about their condition, and/or interview any available witnesses. Security personnel shall remain with the victim until relieved by Emergency Medical Services (EMS) personnel.

The decision of whether or not to administer First Aid at the scene of an accident/injury is a personal one. The Good Samaritan law protects people who choose to perform First Aid, as long as the action taken is reasonable under the circumstances.

Automatic External Defibrillator & CPR (AED) if applicable C
ertified personnel may authorize the use of the AED and CPR in accordance with the training received when the person is unconscious.

Bloodborne Pathogens
E
mployees or patrons may be exposed to blood while rendering first aid, cleaning up spills, cut/punctured by a potentially contaminated sharp object(s), or other contaminating activities. If this occurs, the following steps must be taken:
 Ensure that other employees or patrons are not exposed unless properly protected (i.e., gloves, goggles, etc.)
 Obtain all available information on the person who was the source of the blood.  Notify Absolute International Security Post Commander and/or Management.

Security personnel shall ensure the proper handling of the exposure, including all required documentation and notifications, as required by the Blood-borne Pathogens procedures. 50

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oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882 AIS COVID-19 Safety Policy
At Absolute International Security (the “Company”), the health and safety of our employees is our top priority. With the spread of the COVID-19, the Company must remain vigilant in mitigating the outbreak and spread of the virus. In order to be safe and maintain operations, the Company has developed this COVID- 19 Prevention, Preparedness, and Response Policy (the “Policy”) to be implemented, to the extent feasible and appropriate, throughout the Company and our worksites.

This Policy is based on information available from the CDC, OSHA, and state and local Health Department officials, at the time of its development, and is subject to change based on further information provided by those officials. The Company may also amend this Policy based on operational needs.

I. AUTHORITY AND RESPONSIBILITY
A. Responsibilities of Employees
The Company is asking every one of our employees to help with our prevention efforts while at work. In order to minimize the spread of COVID-19 at our worksites, everyone must play their part. As set forth below, the Company has instituted various housekeeping, social distancing, and other best practices at our worksites. All employees are responsible for following these guidelines, using safe work practices, following all directives, policies, and procedures, and assisting in maintaining a safe work environment. In addition, employees are expected to report to their managers or supervisors if they are experiencing signs or symptoms of COVID-19, as described below, or if they become aware of any COVID-19 hazards. It is the Company’s policy to ensure that employees can report COVID-19 symptoms and hazards without fear of reprisal. Employees may inform their managers or supervisors of any COVID-19 hazards identified by notifying them in writing by describing the hazard in detail.

B. Training and Instruction
The Company will provide effective training and instruction for employees, which includes:
• COVID-19 policies and procedures to protect employees from COVID-19 hazards and how to participate in the identification and evaluation of COVID-19 hazards under the Identifying and Evaluating COVID-19 Hazards section of this Policy.

II. GENERAL SAFETY POLICIES AND MANAGING COVID-19 HAZARDS A. Identifying and Evaluating COVID-19 Hazards
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oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882 The Company continues to monitor the applicable orders and general and industry-specific guidance from the State of California, Cal/OSHA, and local health departments related to COVID- 19 hazards and prevention at the workplace. In order to identify and evaluate potential COVID-19 hazards, the Company will conduct workplace-specific evaluations, from time to time, in order to evaluate existing COVID-19 prevention controls, identify the need for different or additional controls, and correct any potential COVID-19 workplace hazards.

B. Health Screenings
The Company expects that employees will evaluate their own health and symptoms before reporting to work. All employees will be asked to complete a Notice of Collection of Employee COVID-19 Health Information before entering the physical work location. If screenings are conducted at the workplace, both screeners and employees will wear face coverings during the screening. Any employee who has a temperature of 100.4 degrees or higher and/or answers “Yes” to any exposure or symptom questions, will be asked to leave the worksite and return home. The temperature of each employee will be taken with a non-contact thermometer.

All visitors, clients, and vendors will be required to complete a Health Questionnaire and Liability Waiver to assess exposure to COVID-19 and will be asked to leave the premises if exposure or symptoms are determined.

C. Staying Home When Sick
Employees must familiarize themselves with the symptoms of COVID-19, which include, but are not limited to, cough, shortness of breath or difficulty breathing, fever or chills, fatigue, muscle or body aches, headache, sore throat, new loss of taste or smell, congestion or runny nose, nausea, vomiting, or diarrhea. If an employee has any of the following, they should seek medical care right away: trouble breathing, persistent pain or pressure in the chest, new confusion, inability to wake or stay awake, bluish lips or face. Please note this list is not all possible emergency symptoms and it is possible that an infectious person may have no symptoms. Employees should call their medical provider for any other symptoms that are severe or concerning to them.

If an employee develops any of the symptoms above, especially fever and symptoms of respiratory illness, such as cough or shortness of breath, the employee SHOULD NOT GO TO WORK and immediately notify their supervisor and healthcare provider. Likewise, if an employee comes into Close Contact with someone showing these symptoms, they should call their supervisor and healthcare provider right away. Employees should wait until they have been cleared by a healthcare 52

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oposal for City of Hemet City Securing Services RFP
5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882 provider before returning to work. If an employee shows symptoms of acute respiratory illness and/or COVID-19 at work, they will be sent home immediately.

D. Notice of Absences
Employees who will be absent from work should generally follow the Company’s regular procedures for notifying the Company of the need for time off.

If an employee is out sick or shows symptoms of being ill, it may become necessary to request information from the employee and/or their healthcare provider, subject to applicable laws. In general, the Company may request medical certification to confirm an employee’s need to be absent and to confirm that it is appropriate for the employee to return to work. The Company will comply with all applicable statutes, laws, and regulations that protect the privacy of persons who have a communicable disease.

E. Employee Accommodations
In accordance with applicable state and federal law protecting qualified individuals with medical or other conditions that put them at increased risk of severe COVID-19 illness, the Company will attempt to reasonably accommodate those individuals unless doing so would create an undue hardship on the Company. The Company is committed to complying with all applicable state and federal laws, including the Americans with Disabilities Act, the Americans with Disabilities Act Amendments Act, and the Fair Employment and Housing Act. Further, the Company will not retaliate or otherwise discriminate against an individual for requesting such an accommodation in good faith.

If an employee believes they require an accommodation from the Company, they should contact their supervisor or Human Resources Director to request such an accommodation. The Company will engage in the interactive process with the individual to determine if there is a reasonable accommodation that may be provided. The employee should specify what accommodation the employee needs to enable them to perform the essential functions of their job, preferably in writing.

F. No Retaliation or Discrimination
The Company will not retaliate or discriminate against any job applicant or employee for reporting or disclosing a position.
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5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882

9. Hiring and Background Checks
Our Officers are our most important asset, they represent AIS and you, the client. Therefore, AIS management considers many different components when hiring a security guard. We will only recruit applicants who we deem worthy of wearing our badge and uniform. We seek to hire personnel that not only have experience, but also have “mentality fit for a guard”. Our commitment to recruiting and hiring quality officers ensures that we retain a professional team to minimalize turnover and provide better client satisfaction.
 We recruit applicants through several resources- advertising through local newspapers and our website, job fairs, and government agencies. The majority of our New Hires, however, come from word of mouth, recommended from our current staff. We give special attention to former Police Officers and Military Veterans in particular because they have already established the disciplined qualities we are seeking. Many of our officers are veterans who were introduced to us through Work Source, a job placement agency for veterans. In addition, we have hired officers from EDD, L.A. County Department of Education, L.A. Puente Adult School, and several more.
 Diversity is an asset we look for in an Officer. We look for professional personnel that can bring more to the table, especially here in Southern California where we are known to be a diverse state. Bi/Multi-Lingual Officers are a great advantage when working with the public. Our current staff speaks several languages: English, Spanish, Cantonese, Chinese, Mandarin, and Vietnamese as well as many others.
 Application Process. Each applicant is required to fill out our detailed application AIS corporate offices to confirm that the candidate has the ability to communicate, read instructions, and most importantly, write legibly and intelligibly. Legible handwriting comes in handy when trying to read an Officer’s detailed report of an important incident.  Certification & Training Requirements. New Recruits must have a valid guard card issued by the State of California Consumer Affairs and the Bureau of Security & Investigative Services (BSIS). We confirm this by checking the current status of the candidates’ guard card number thru our contacts at BSIS and their website. We request copies of any and all certifications they may have obtained to confirm that the guard cards are up to date. Officers must also possess the PR-24 baton card to carry a baton.

Additionally, First Aid or EMT-I certification, a Cardiopulmonary Resuscitation (CPR) card, and a valid California Driver's License are required.  Physical Abilities. Even though we are an equal opportunity employer, most posts require a certain baseline of physical abilities that require us to take into account past injuries or current disabilities to provide you with the best service we can provide. This would be limited if our officers were not able to stand at a post for periods of time or walk around at a service location.
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5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882  Contact References. AIS management will also review and contact the applicant's job references to ensure the character being presented on paper matches the candidate’s actual in-field work quality or experience. Sometimes, the applicants will embellish their descriptions of actual work performed. We want to reassure beforehand so that we do not make somebody else’s old problem our new problem.
 Work Abilities & Experience. We also look for past experiences in similar types of environments. By doing so, we ensure that the applicant will have some knowledge of the work they will be required to perform. For example, in filling posts for the City Hall, we would prefer an experienced, professional individual with the physical abilities to move swiftly, lift up to 50 lbs, and respond to the needs of the staff and visitors.  Background Check or Verification. All personnel hired by AIS is screened through Megan's Law sex offender registry and verified to have a clean record, free from any criminal activity. If a client requires further investigation before an Officer is considered to serve at a particular location, we utilize HireRight to conduct a more in-depth investigative background check.
 Picture Identification. All Officers will be photographed and issued a picture identification card which they will carry at all times. This identification card is to be properly displayed while on duty. It is typically worn on the lapel of the uniform shirt or clipped onto the front pocket for clear identification.  Drug Testing. Upon request from the client, AIS will have officers complete and pass a drug screening, a finger printing process, and a medical examination to determine fitness to perform assigned duties
 LiveScan. All officers are required to undergo federal LiveScan with the Department of Justice (DOJ). The purpose for these background checks is to evaluate criminal backgrounds prior to employment, licensure, or certification. Candidate background reports are provided to the client to be approved before being placed on the staffing plan.  Zero Tolerance. All officers are required to be up to date with any Local or State mandated requirements. If made aware, we will promptly notify our Officers when they need to take care of any issues. If an Officer refuses to adhere to the request, he will be replaced from the location immediately until he has fulfilled the requirements.

AIS recruits officers through the efforts of Local Work Source Agencies as well as online advertisements and word of mouth. All applicants must complete an application package that AIS Human Resources Department provides. If qualified, the applicant is then interviewed by the Operations supervisor. If the applicant passes the interview process, our HR department will then have the applicant fill out a questionnaire to process a background check. The HR department will also conduct Social Security screening, BSIS certification, and e-verification as needed.

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5155 Irwindale Ave, Irwindale, CA 91706 Telephone: (626) 858-7188 Facsimile: (626) 858-2882

10. Electronic Monitoring Methods
Check in and Check Out System
When a security officer begins his shift, he reports directly to the post (job location) and calls our 24-hour IN-HOUSE dispatch center to check in. The dispatch center keeps track of the check in and check out times which are computerized for every guard and every shift for all Absolute International Security Customers.

Sign-in Sheets
In addition to calling in and out, we also implement sign in and sign out sheets at each job site.

The sign in sheets are collected by one of our field supervisors and are turned in to our headquarters.

The sign in sheets are then compared with the call in and call out log for each employee. Once this is completed, the time sheets are checked against the post schedule to ensure that the correct employee is checking in and out and that there is no unnecessary overtime being worked and there is full coverage of the post. If there are any changes in the schedule or hours worked, it is updated on our weekly schedule. All sign in sheets and call in and out logs should match the schedule for a particular jobsite at this point. If the post does not require a sign in and out sheet, dispatch matches all time sheets to the call in and out logs to ensure the hours of work are accurate.

Electronic Sign-In Equipment/Method
AIS utilizes a guard touring software to keep track of work schedules and check in/out times.

Guards can clock-in from their personal or site phone and our attendance department will verify the guards’ time and location when reviewing timesheets. AIS can implement a geofence which will only allow the guard to clock in when the guard is inside the designated geofence. Timesheet summaries breakdown hours in a pay period and allows for easy export of timesheet reports. Spot overages allow clients to easily see the differences between scheduled vs. worked hours. Upon request, AIS can provide a work tablet for each site for employees to clock-in without using a GPS-enabled device.

Track Tik Guard Tour
AIS uses a mobile, web-based guard touring software solution called TrackTik. TrackTik is specifically designed for security companies that want real time oversight at their sites. This program will allow the client to see real time reports, GPS, and incident reports. Our guards are instructed to write hourly activity reports using a mobile phone that is provided by AIS. One key feature that we use is the scanning of NFC checkpoints. These checkpoints can be placed at an area of importance which will physically force the guard to scan this checkpoint on a needed basis.

Once scanned, the phone can provide a follow up prompt of the clients choosing. This can be a reminder to the guards to shut any open doors, or to make sure certain places are secure and locked.

TrackTik can be accessed through any mobile device. This includes tablets, phones, and computers.

The client can monitor the guard’s live GPS location which updates every few minutes. This can 56