Hemet City Council
August 13, 2024

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Request for Proposal | Professional Engineering Services for West Hemet Master Drainage Plan Line CStage 3 City of Hemet
SECTION B | EXPERIENCE
crew will set temporary benchmarks within the project
limits and each will be shown on the drawings.

Deliverables: Ground Topography, Utilities and Data in
ASCII Format with Description Codes.

TASK NO. 5 . BASE CONSTRUCTION

DRAWINGS
We will prepare the base construction drawings on 24” by 36” sheets with the City’s standard title block using
AutoCAD software, at a drawing scale of 1”=20’ per RCFC & WCD standards. The base construction drawings will
include a plan view based on the accumulated
conventional survey data. We will add the sheet north
arrow, graphic scale, existing improvements and utilities (based on both assembled records and field data),
property lines, public and private right-of-way, easement areas, assessor parcel numbers, street centerline, street names, building locations, water service location; sewer manhole lids and water valve lids; cross gutters;
driveways, pedestrian ramps; traffic stripes and legends; curb returns; details of private improvements, fences,
gates, irrigation systems, mailboxes, trees and
landscaping, and survey data to the drawings. Once the
base drawings are complete, we will perform a careful
field review to ensure all underground facilities are shown correctly.

Deliverables: Base Construction Drawings in Plan View
TASK NO. 6 . 3 0 % D ESIGN
Using the topographic mapping, TKE will prepare
preliminary design concepts for geometric alignment that will analyze impacts to adjacent properties and
developments, impacts to adjacent streets, conveyance of offsite drainage, street drainage, earthwork, utility
relocations, slope and temporary construction
easements, traffic impacts, constructability reviews and future street improvements. Preliminary geometric
design will be performed to establish ultimate
improvements to minimize removals of improvements
constructed with future projects. The analysis will include an exhibit identifying potential impacts, mitigation
requirements and quantities as appropriate for each item listed above and will include preliminary engineer’s
estimate.

Deliverables: Preliminary Drawings and Estimate
TASK NO. 7 . GEOTECHNICAL
REPORT
TKE’s subconsultant, Aragón Geotechnical, Inc. (AGI) will prepare one preliminary written report with subsections documenting the limited investigation findings,
conclusions, and opinions. Recommendations for
excavation slopes and trench shoring methods, backfills, requirements, report copies and electronic PDF file will include appendices with graphical boring logs, summaries of laboratory test standards and our obtained results, and map exhibits depicting our soil boring locations.

Δ Drilling, sampling and logging. AGI will notify
Underground Service Alert and will provide
necessary traffic control for the field operations.

The borings will be drilled to a depth of at least
five feet. beyond pipe inserts The asphalt
pavement thickness and base thickness will be
noted during the boring operations.

Δ Laboratory testing of representative soil samples
to evaluate in-situ moisture content, density
tests, max density and optimum tests, sieve
analysis, direct shear tests, consolidation and
collapse tests and percolation test of the on-site
soils.

Δ Data compilation and geotechnical analysis of
existing geotechnical maps, reports, and field and
laboratory data to provide recommendations for
pavement design.

Δ Preparation of a report presenting their findings,
conclusions and recommendations pertaining to
design, and compaction requirements. The report
will include a scale plan showing locations and
identifications of all borings and other
geotechnical information.

Δ TKE will use C Below as their potholing
subconsultant. We assume we will perform
potholing for tK5 locations.

Deliverables: Preliminary report documenting limited
investigation findings, and conclusions, opinions,
potholing. Grading specifications will be assembled.

TASK NO. 8 . 60% DESIGN
60% Design will include preliminary construction
drawings, preliminary technical specifications,
preliminary construction estimates, and completed
geotechnical report.

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Request for Proposal | Professional Engineering Services for West Hemet Master Drainage Plan Line CStage 3 City of Hemet
SECTION B | EXPERIENCE
For the drawings, we will prepare a title sheet,
construction notes sheet, plan/profile sheets, and
necessary detail sheets.

The title sheet shall include the title of the job, a vicinity map showing the City in relationship to surrounding
communities, a location map showing the project limits, a list of abbreviations used, benchmark data, general notes, construction notes and quantities, an index for the
drawings, list of utilities with phone numbers, and
references on the City’s standard title block.

The construction note sheet will show general
construction notes and project specific requirements.

Plan/profile sheets will show proposed improvements at
1”=20’ scale including curb and gutter, sidewalk, ramps, driveways, pavement limits ( including trench restoration requirements in accordance with RCFC& WCD standards,
existing utility relocations, and manhole, valve, and vault cover grade adjustments. For the profile portion of the drawings, we will show existing ground surface elevations over pipe with appropriate design data.

Drainage plan/profile sheets will include proposed storm drains, lateral lines, and catch basins. For the storm drain profile, we will show existing pavement elevations over pipe, pipeline section, inverts, manholes and junction
structured, and hydrology and hydraulic data.

The storm drain details will include lateral connections, junction structure, and catch basin details, all at
appropriate drawing scales.

For the specifications, we will amend the City Standards Technical Provisions as required. The construction
specifications will be prepared in Microsoft Word format in accordance with City standards.

In addition, we will prepare quantity estimates for all proposed improvements prepared using an excel
spreadsheet showing an itemized construction cost
breakdown. Descriptions of work, unit prices, and
quantities will be included in the spreadsheet.

TKE will identify the proposed flood protection
requirements consistent with Riverside County Flood
Control standards and West Hemet MDP. Those standards
indicate, among other data, that 100-year flood events
must be maintained within the public right-of-way either through surface or a combination of subsurface and
surface conveyance. TKE will review the existing MDP and confirm the identified drainage system improvements are still consistent with current land use and development
patterns. TKE anticipates completing a baseline hydrology model using AES by Engineering Hydrologic Software
Solutions (the industry standard). We will confirm the
expected 100-year storm flow for the design storm rainfall events for both existing and future conditions. Thereafter, TKE will analyze hydraulics for both existing and future build-out conditions within the planned MDP facilities.

We will identify deficiencies associated with existing
conditions versus necessary improvements to
accommodate future growth and development with the
City. Documents will be submitted to both the City and
RCFC & WCD.

Deliverables: 60% Design Plans Estimate, Hydrology and
Hydraulic Analysis.

TASK NO. 9 COORDINATION WITH

AGENCIES/ UTILITIES
After 60% design is complete, plans will be sent to
agencies having facilities in the project areas requesting that they verify their facilities are shown correctly and that they furnish any construction requirements they
desire. We will highlight each agency’s facilities and
advise each of potential conflicts and relocation
requirements. We will request that they respond within
two weeks and we will follow up with telephone calls to confirm all agency requirements have been incorporated.

We will document all conferences with utilities and
agencies and copy the City via e-mail.

Deliverables: Utility Coordination Matrix
TASK NO. 1 0 . 60% DESIGN REVIEW

MEETINGS
After the City and RCFC & WCD have completed reviews,
we will meet with staff to acquire comments on the 60%
Design.

Deliverables: Meeting Agenda and Minutes
TASK NO. 1 1 . 90% DESIGN
90% design will include incorporation of 60% comments.
90% Design will be submitted with a project summary
memorandum together with updated project

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Request for Proposal | Professional Engineering Services for West Hemet Master Drainage Plan Line CStage 3 City of Hemet
SECTION B | EXPERIENCE
specifications and estimates to both the City and RCFC & WCD.

Deliverables: 90% Design Plans, Specifications, and
Estimates
TASK NO. 1 2 . 90% DESIGN REVIEW

MEETINGS
After 90% design is complete, we will meet with staff to acquire comments.

Deliverables: Meeting Agenda, Minutes, and Final Design Approval
TASK NO. 1 3 . FINAL COORDINATION

WITH AGENCIES/UTILITIES
After the 90% drawings are approved by the City and RCFC & WCD, we will again submit them to all agencies/utilities having underground facilities in the project area
requesting that they verify their facilities are shown
correctly and we will advise them of the project
construction schedule and relocation requirements. In
addition, we will coordinate final relocation construction prior to project bidding. We will document all meetings and conferences with utilities and agencies.

Deliverables: Utility Coordination Matrix
TASK NO. 1 4 . 100% DESIGN
100% design will include incorporation of 90% comments, final plans, specifications, and estimates, ready for public bidding. Final documents will include mylars and hard
copy specifications with signatures and electronic copies of final documents.
100% Design will be submitted with a project summary
memorandum together with an updated project
schedule, additional stakeholder meeting summary, and
internal plan review documentation.

Deliverables: One (1) Full-Size Mylar of 100% Drawings; Hard Copy of Specifications and Estimate, Electronic Files of Final Plans, Specifications and Estimate

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Request for Proposal | Professional Engineering Services for West Hemet Master Drainage Plan Line CStage 3 City of Hemet
SECTION B | EXPERIENCE

7. PROJECT EXPERIENCE
The following is a list of TKE’s prior project experience involving similar scopes of work, which demonstrates our ability to deliver services of the highest quality to the City of Hemet.

CALIMESA STORM DRAIN
City of Calimesa, CA
Client Contact: Will Kolbow Phone Number: 909-795-9801
Email: [email protected]
Project Cost: $9.8M
Completion Date: On-Going

DESCRIPTION
TKE provides pre-project planning, development, preliminary engineering, hydrology, and hydraulics, project grant writing, environmental compliance, state and federal funding coordination. The Calimesa Creek Storm Drain Improvements Project scope of work includes the design of 1,700 linear feet of 78” storm drain pipe, natural low flow drainage creek improvements, and associated inlet/outlet facilities for 100-Year flood conveyance storm drain protection.

SERVICES
Services include pre-project planning, development, preliminary engineering, hydrology and hydraulics, design, processing with RCFC & WLD, project grant writing, environmental compliance, state and federal funding coordination, grant administration, utility relocation coordination, right-of-way acquisition and permitting.

KEY STAFF
Michael P. Thornton, P.E., L.S., Terry Renner, P.E., Q.S.D., Ron Musser, L.S., Steven Ledbetter, P.E., Octavio Parada A-04 DRAINAGE CORRIDOR PROJECT
City of Hesperia, CA
Client Contact: Cassandra Sanchez
Phone Number: (760) 947-1901
Email: [email protected]
Project Cost: $52M
Completion Date: December 2020

DESCRIPTION
TKE provided investigation and acquired grant funding, planning, design, topographic survey, hydrology, and hydraulic analysis, bidding services, construction administration, State and Federal funding coordination services for the City of Hesperia. The A-04 Drainage Corridor project is located in the southwesterly portions of the City of Hesperia. The A-04 drainage corridor is the City’s largest drainage tributary containing more than 4,380 acres and conveys flows in excess 5,000cfs. The project includes construction of three proposed flood control basins totaling over 1,000 feet of storage and more than 17,000 linear feet of various size storm drain pipe and box culverts, together with inlet and outlet facilities. During moderate and larger storm events, flooding and sediment accumulation occurs along the entire drainage corridor downstream of the proposed project; in particular, on Main Street, one of the highest volume streets in the city. The project will enhance quality, reduce the region’s dependence on imported water supplies, and simulate economic development.

SERVICES
Services include investigate and acquire grant funding, planning, design, topographic survey, hydrology and hydraulic analysis, permitting from San Bern, US Army Corps of Engineers’ 404 permit, bidding services, construction administration, State and Federal funding coordination.

KEY STAFF
Michael P. Thornton, P.E., L.S., Terry Renner, P.E., L.S., Q.S.D., Steven Ledbetter, P.E., Ron Musser, L.S,

RELEVANCE TO HEMET
• Major Drainage Infrastructure
Regional Flood Control
• Connection to County Flood Control
• Extensive Utility Coordination and
Permitting
• Hydraulics/Hydrology Modeling

RELEVANCE TO HEMET
• Storm Drain Hydrology/Hydraulics
• Master Drainage Planning
• Basin Routing

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Request for Proposal | Professional Engineering Services for West Hemet Master Drainage Plan Line CStage 3 City of Hemet
SECTION B | EXPERIENCE

MAIN STREET STORM DRAIN IMPROVEMENTS
City of Hesperia, CA Client Contact: Nils Bentsen
Phone Number: (760) 947-1025
Email: [email protected]
Project Cost: $2.5M
Completion Date: 2021

DESCRIPTION
TKE provided preliminary design, and construction document preparation for the project. The Main Street Storm Drain Improvements Project is located in the City of Hesperia between Escondido Road and Pyrite Road. The project consisted of drainage improvements for 100-year flood conveyance and eliminated and Arizona crossing.

SERVICES
Services included preliminary design, construction document preparation for the project.

KEY STAFF
Michael P. Thornton, P.E., L.S., Terry Renner, P.E., Ron Musser, L.S., Octavio Parada

COUNTY LINE ROAD TRANSPORTATION CORRIDOR (LPP)
City of Calimesa, CA
Client Contact: Mr. Will Kolbow
Phone Number: (909) 795-9801
Email: [email protected]
Project Cost: $10.1M
Completion Date: Current

DESCRIPTION
TKE prepared and obtained a grant for the City of Calimesa through the Road Repair and Accountability Act of 2017 (SB1) Local Partnership Program (LPP). TKE is preparing street widening and roundabout improvements for the construction of the County Line Road Transportation Corridor. The Project includes four (4) single-lane and one (1) multi-lane roundabouts, together with street, pedestrian, and bicycle improvements, to improve safety and efficiency throughout the corridor. The innovative approach to implement roundabout intersection throughout the corridor provides adequate capacity and level of service to remain a two-lane street; thus, significantly reducing right-of-way and construction costs to construct a four-lane corridor.

SERVICES
Services include grant coordination and management, design, topographic survey, right-of-way engineering, environmental assistance, roadway safety analysis, preparation of exhibits, cost estimates, coordination with California Transportation Commission, construction management, inspection, and construction staking.

KEY STAFF
Terry Renner, P.E., L.S., Q.S.D., Steven Ledbetter, P.E., Ron Musser, L.S.

RELEVANCE TO HEMET
• Project & Construction Management
• Grant Funded
• Street/Pedestrian Design
• Design Survey
• Right-of-Way Engineering
• Caltrans Local Assistance

RELEVANCE TO HEMET
• Master Plan Design
• Surveying

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Request for Proposal | Professional Engineering Services for West Hemet Master Drainage Plan Line CStage 3 City of Hemet
SECTION B | EXPERIENCE

WALNUT BASIN PROJECT
City of Hesperia, CA

1. Client Contact: Nils Bentsen
Phone Number: (760) 947-1025
Email: [email protected]
Project Cost: $1.1M
Completion Date: 2020

DESCRIPTION
The H-01 Drainage Corridor project is located in the southeasterly portions of the City of Hesperia. The H-01 drainage corridor is the City’s largest area in the drainage tributary containing more than 12,000 acres and conveys flows in excess of 5,000 cfs. The project includes construction of a sediment control basin totaling 13 acre-feet of storage, with inlet and outlet facilities, and berms to allow the sediment to settle. During moderate and larger storm events, flooding and sediment accumulation occurs along the entire drainage corridor; in particular, downstream of the project site, two existing 10’ RCP storm drains that cross Main Street were full of sediment, requiring the City to clean out the dual pipes. The proposed Walnut Basin will reduce sediment accumulation, and enhance water quality.

SERVICES
Services include investigate and acquire grant funding, planning, design, topographic survey, hydrology and hydraulic analysis, bidding services, construction administration, State and Federal funding coordination.

KEY STAFF
Terry Renner, P.E., L.S., Q.S.D., Steven W. Ledbetter, P.E., Ron Musser, L.S.

FOOTHILL BOULEVARD STORM DRAIN
City of Upland, CA Client Contact: Bob Critchfield
Phone Number: 909-291-2946
Email: [email protected]
Project Cost: $1.5M
Completion Date: 2007

DESCRIPTION
TKE provided preliminary design, construction document preparation, right-of-way document preparation, bidding assistance, construction management and construction surveying for the project. The Foothill Boulevard Storm Drain Improvements Project is located in the City of Upland north of the Interstate 10 Freeway between Monte Vista Avenue and Central Avenue. The project consisted of drainage improvements for 100-year flood conveyance for the west Upland area through approximately 3,700 linear feet of 102” through 72” RCP storm drain.

SERVICES
Services included preliminary design, construction document preparation, right-of-way document preparation, bidding assistance, construction management and construction surveying for the project. TKE was also responsible for permit and agency coordination with Caltrans, U.S Army Corps and San Bernardino County Flood Control District.

KEY STAFF
Terry Renner, P.E., Ron Musser, L.S., Brad Enscoe

RELEVANCE TO HEMET
• Design
• Surveying

RELEVANCE TO HEMET
• Hydrology
• Hydraulics
• Surveying

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Request for Proposal | Professional Engineering Services for West Hemet Master Drainage Plan Line CStage 3 City of Hemet
SECTION B | EXPERIENCE

8. CLIENT REFERENCES
Please see the Table below for a small, but representative list of agencies who have and continue to request TKE to assist them in delivering valuable projects to their communities. We respectfully request that you verify our qualifications with the listed references.

AGENCY CONTACT NAME PHONE NUMBER/ EMAIL

DATES SERVICES

PROVIDED
(FROM/THROUGH)

CITY OF HEMET
445 E Florida Avenue,
Hemet, CA 92543
Travis Holyoak
Water / Waste Water
Superintendent
P: (951) 765-3858
[email protected]
2021-Present

CITY OF CALIMESA
908 Park Avenue
Calimesa, Ca 92320
Will Kolbow
City Manager
P: (909) 795-9801
[email protected]
2012-Present

CITY OF FONTANA
8353 Sierra Avenue
Fontana, CA 92335
Phil Burum
Deputy City Manager
P: (909) 350-6724
[email protected]
2000-Present

CITY OF WILDOMAR
23873 Clinton Keith
Road, Suite 201
Wildomar, CA 92595
Mr. Daniel York
Public Works Director /
City Engineer
P: (951) 677-7751 Ext. 216
[email protected]
2013 – Present
City of Highland
27225 Baseline
Highland, CA 92346
Mr. Carlos Zamano
Public Works Director
P: (909) 864-6861
[email protected]
2014 – Present
City of Upland
1370 N. Benson
Avenue
Upland, CA 91786
Bob Critchfield
Engineering Manager
P: (909) 291-2946
[email protected]
2000 – Present
City of El Monte
11333 Valley
Boulevard
El Monte, CA 91731
Mr. Lee Torres
City Engineer
P: (626) 580-2055
[email protected]
2009– Present
San Bernardino
Municipal Water
Department
1350 S E Street
San Bernardino, CA
92408
Mr. Ted Brunson
Water Utility Director
P: (909) 684-7580
[email protected]
2003 – Present

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Request for Proposal | Professional Engineering Services for West Hemet Master Drainage Plan Line CStage 3 City of Hemet
SECTION C | PERSONNEL
SECTION D | PERSONNEL

1. KEY PERSONNEL

EXPERIENCE
TKE fully recognizes the City’s concern for high quality, timely performance, and precise communication when
utilizing the services of a consultant. Each project
conducted by TKE is managed and staffed by a project
team assembled to meet the specific needs of the project.

We have assembled a highly qualified and experienced
project team, which we believe will best serve your needs.

Our project teams’ experience with numerous Cities and
Counties of Southern California provides the City with a superior level of expertise. TKE’s project team is
comprised of the firm’s Principal, and senior-level staff.

TKE’s key personnel will not be replaced throughout the entirety of the project. Resumes of each team member
are included below:

Terry Renner, P.E., L.S., Q.S.D.

Principal-In-Charge
California P.E. No. 69984
California L.S. No. 9762
Q.S.D. Certification No. 24329
Terry Renner is the Senior Vice
President of TKE and has over 24
years of experience in civil engineering infrastructure projects, including pavement rehabilitation, pavement
analysis, street and transportation improvements, sewer and water improvements, drainage improvements,
facilities improvements and recreation improvements. He has managed numerous projects and has delivered
projects for the City of Moreno Valley, Highland, Yucaipa, South El Monte, El Monte, Fontana, Calimesa, Upland,
Rialto, Riverside, Redlands, La Habra and Corona. Mr.

Renner has been responsible for design production,
supervising a staff of engineers and drafters, coordinating work between the production team and the client,
submitting all deliverables in a timely manner,
construction coordination and scheduling, submittal
review, supervising a staff of inspectors and
subconsultants, weekly progress meetings, request for
information responses, storm water management,
progress payments, change order review and
negotiations, labor compliance, and project closeout. He has successfully delivered a wide variety of complex and challenging projects and is dedicated to ensuring that the plans produced and services delivered by TKE continue to exceed industry standards.

Steven W. Ledbetter, P.E.

Project Manager
California P.E. No. 84044
Steven Ledbetter has over 21 years’
experience in civil engineering and
land surveying for both private and
public sectors of the industry. His
experience in design, construction and plan checking
includes a variety of improvement projects such as
drainage improvements, water mains, reservoir
rehabilitation, and sewer mains. Many of his projects
involved grant funding management. Mr. Ledbetter is
also well versed in drainage design. He has a well-rounded background with experience in: preparation and analysis of improvement plans and specifications including
potable and non-potable water, wastewater, and
drainage; utility master planning including computer
modeling, analysis, and report preparation; water
resource planning and management including feasibility
studies, urban water management planning, water supply
assessments and verifications, integrated regional water management planning, and groundwater management
planning; storm water compliance reporting including
water quality management plans and storm water
pollution prevention plans and; and grant writing and
administration for various State and Federal agency
programs.

Octavio Parada
Project Engineer
Mr. Parada has over 24 years of
progressive experience in civil
engineering in the public works
sector as well as the private sector.

He is result-driven, proactive and
detail-oriented with a proven track record of successfully handling and delivering a wide variety of complex and
challenging projects. He is dedicated to ensure that
projects exceed industry standards and consistently
finishing under budget and schedule. Through his career, Octavio has accumulated extensive experience in
planning, designing and project completion for more than numerous drainage improvements, and computerized
system modeling for drainage projects. Finally, Octavio

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Request for Proposal | Professional Engineering Services for West Hemet Master Drainage Plan Line CStage 3 City of Hemet
SECTION C | PERSONNEL
has worked in the private sector for commercial and
industrial development as technical director managing
projects from the conceptual stage, through planning,
designing, bidding, construction, and project completion under project specifications and exceeding client
expectations.

Ron Musser, P.L.S.

Director of Survey
California P.L.S. No. 4230
Mr. Musser has nearly 53 years of
experience in performing field and
office surveying and plan checking
services for public and private
projects including roadway and highway projects. He has performed design topographic surveying and construction staking on all of TKE’s respective design and construction management projects and map checking. In addition, he
has prepared records of survey, parcel maps and tract
maps in San Bernardino County, Riverside County, San
Diego County, Orange County and Los Angeles County. He
has performed boundary, topographic, ALTA, and precise
level surveys as well as Global Positioning Surveys.

Shelby Kelley, P.E.

Assistant Project Manager
P.E. No. 95911
Mr. Kelley is an Assistant Project
Manager of TKE Engineering, Inc. and
has 8 years of experience in civil
engineering design and construction
of infrastructure projects, including sewer and water
improvements, drainage improvements, transportation
improvements, facilities improvements, and construction methods. Mr. Kelley has been responsible for assistance with design of water and sewer plan/profile, lift stations, treatment plant facilities, preliminary design exhibits, and cost estimates. He has delivered projects for Mission
Springs Water District and the Cities of Adelanto, Chino, Fontana, Hesperia, Highland, Needles, and Rialto.

S UBCONSULTANT S
C Below are highly
experienced technicians that
utilize the most advanced
equipment in the industry.

They locate horizontal and vertical locations of
underground utilities including gas, power, waste,
communications, and cable/TV. Many different methods
are used to locate these utilities. These methods include GPR (ground penetrating radar), CCTV, utility locators, electromagnetic locators, and potholing. Accurate
information is vital in planning and can prevent costly delays from damages caused by cutting, coring, drilling, or digging in areas congested by unforeseen hazards in
concrete, masonry, and underground. Information can be
provided in the form of pull box or electrical reports, potholing reports, underground mapping, 3D modeling,
CAD drawings or simply marking surfaces.

C Below has been in the utility locating business for
fourteen years (Founded in 2009) and employs the most
experienced technicians in the industry, some with over twelve years of experience. With their corporate office located at 1385 Old Temescal Rd. Suite 100, Corona CA,
92881, where we can mobilize quickly throughout Central and Southern California. C Below currently has over eighty employees, including sixty-six technicians, the sales
department, a Project Engineer, a surveyor, and a CAD
technician.

C Below’s, President, Chris Loera maintains a hand–on
approach by researching and acquiring equipment that
utilizes the most accurate technology available in the
industry. He attends Industry Workshops and meets with
equipment manufactures to stay up to speed on new
technology and software applications.

Aragón Geotechnical Inc. (AGI) is a
highly qualified geotechnical and
construction materials testing firm with
significant experience in providing
services similar to those being requested. AGI is
committed to providing geotechnical, materials testing, and construction field inspection services with a superior degree of professional excellence and proficiency. We
offer clients individual attention and provide innovative solutions at a competitive cost.

AGI traces its roots to the year 1973, followed soon after by the establishment of the present headquarters office in the Woodcrest area of Riverside County. The firm will apply decades of experience acquired by talented
professionals in the fields of geotechnical engineering,

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Request for Proposal | Professional Engineering Services for West Hemet Master Drainage Plan Line CStage 3 City of Hemet
SECTION C | PERSONNEL
engineering geology, hydrogeology, earthquake
engineering, and materials engineering and testing to the project team.

AGI has endeavored to obtain specialty certifications
reflective of high degrees of staff training and wellmaintained equipment. AGI holds the following accreditations:
• AASHTO Resource (Formerly AMRL) - Attached is
a copy of AGI’s AASHTO Accreditation.
• Caltrans (California Department of
Transportation) - Attached is AGI’s Caltrans
Laboratory Accreditation.

Furthermore, AGI’s Materials Testing Services is
consistent with Caltrans QAP assurance on any public
work projects in accordance with project contract
documents and applicable ICC, CBC, ASTM, ACI, AASHTO
standards, MWA ordinances, regulations, laws and good
building practice.
.

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Request for Proposal | Professional Engineering Services for West Hemet Master Drainage Plan Line CStage 3 City of Hemet
SECTION C | PERSONNEL
Principal-In-Charge
Terry M. Renner, P.E., L.S., Q.S.D.

Project Manager
Steven W. Ledbetter, P.E.,
Director of Survey
Ron Musser, P.L.S.

Project Engineer
Octavio Parada
Assistant Project Manager
Shelby Kelley, P.E.

2. ORGANIZATIONAL CHART

SUPPORT TEAM
(50+ Members)
Subconsultants:

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Request for Proposal | Professional Engineering Services for West Hemet Master Drainage Plan Line CStage 3 City of Hemet
SECTION C | PERSONNEL

3. RESUMES
TERRY M. RENNER, P.E.,
L.S., Q.S.D.

Principal-In-Charge
TKE Engineering, Inc.

EDUCATION
B.S, Civil Engineering, California State
Polytechnic University, Pomona

CERTIFICATIONS
Caltrans SWPPP Certified QSP/QSD Training

REGISTRATIONS
P.E. License Number 69984 (CA)
P.L.S. License Number: 9762 (CA)
Qualified SWPPP Developer and
Practitioner #24329

AFFILIATIONS
Riverside-San Bernardino Counties Branch,
American Society of Civil Engineers
American Public Works Association
American Council of Engineering Companies
of California
Mr. Renner is the Senior Vice President of TKE and has 23 years of experience in civil engineering infrastructure projects, including pavement rehabilitation strategies, pavement deterioration analysis, transportation improvements, traffic signal improvements, drainage improvements, sewer and water improvements, facilities improvements and recreation improvements. He has managed numerous projects and has delivered projects for Riverside and San Bernardino Counties as well as Cities of Coachella, Fontana, Upland, Riverside, Redlands, Rialto, Calimesa, Colton, El Monte, Moreno Valley and Corona. As a project manager, Mr. Renner has been responsible for field analysis of pavement deterioration, design production, supervising a staff of engineers and drafters, coordinating work between the production team and the client, and for submitting all deliverables in a timely manner. He has successfully delivered a wide variety of complex and challenging projects and is dedicated to ensuring that the plans produced by TKE continue to exceed industry standards.

DETAILED PROJECT EXPERIENCE
• Calimesa Creek Storm Drainage Improvements, City of Calimesa – Mr. Renner is serving as the Project Manager for the Calimesa Creek Storm Drainage Improvements Project, located in the City of Calimesa along County Line Road between the Interstate 10 Freeway and 5th Street. The proposed project is planned to provide bank stabilization and storm water management improvements along a 0.6-mile portion of the Calimesa Creek to mitigate erosion and flooding of the earthen channel with undersized street culvert crossings and severely eroded side slopes with near vertical walls. The project will provide 100-year storm protection as well as other important benefits including groundwater recharge of storm water, environmental restoration and enhancement, recreational trails and increased protection to existing developments. The project will include environmental assessment and processing, preliminary engineering and project scoping, design, right-of-way acquisition, EPA funding coordination and management and additional drainage system improvements.
• Walnut Avenue Basin, City of Hesperia – Mr. Renner served as the Project Manager The H-01 Drainage Corridor project is located in the southeasterly portions of the City of Hesperia. The H-01 drainage corridor is the City’s largest area in the drainage tributary containing more than 12,000 acres and conveys flows in excess of 5,000 cfs. The project includes construction of a sediment control basin totaling 13 acre-feet of storage, with inlet and outlet facilities, and berms to allow the sediment to settle. During moderate and larger storm events, flooding and sediment accumulation occurs along the entire drainage corridor; in particular, downstream of the project site, two existing 10’ RCP storm drains that cross-Main Street were full of sediment, requiring the city to clean out the dual pipes. The proposed Walnut Basin will reduce sediment accumulation, and enhance water quality. • Escondido Rd Basin, City of Hesperia – Mr. Renner served as the Project Manager. The project includes a 470-acre foot basin, together with inlet and outlet facilities. The project will enhance flood protection, reduce sediment transport, improve local water supplies and quality, reduce the region’s dependence on imported water supplies and simulate economic development. TKE provided investigation, acquire grant funding, planning, design, hydrology and hydraulic analysis, permitting from San Bernardino County Flood Control District, multiple agencies permits and funding coordination.

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Page |19
Request for Proposal | Professional Engineering Services for West Hemet Master Drainage Plan Line CStage 3 City of Hemet
SECTION C | PERSONNEL
STEVEN W. LEDBETTER,
P.E.

Project Manager
TKE Engineering, Inc.

EDUCATION
B.S, Civil Engineering (Environmental),
California State Polytechnic University,
Pomona

CERTIFICATIONS
Civil Engineer, P.E. License Number
84044 (CA)

AFFILIATIONS
Riverside-San Bernardino Counties
Branch, American Society of Civil
Engineers
American Public Works Association
American Council of Engineering
Companies of California
Association of California Water
Agencies
Steven Ledbetter has over 21 years’ experience in civil engineering and land surveying for both private and public sectors of the industry. His experience in design, construction and plan checking includes a variety of improvement projects such as street improvements, pavement rehabilitation, signing and striping, precise grading, water mains, demolition, reservoir rehabilitation, and sewer mains. Many of his projects involved ADA accessible pathways and grant funding management such as Safe Routes to Schools and Community Development Block Grant (CDBG) improvements. Mr. Ledbetter is also well versed in traffic calming, bicycle facility design, traffic engineering studies including warrant analysis and temporary traffic control. He has a well-rounded background with experience in: preparation and analysis of street and utility improvement plans and specifications including potable and non-potable water, wastewater, and drainage; utility master planning including computer modeling, analysis, and report preparation; water resource planning and management including feasibility studies, urban water management planning, water supply assessments and verifications, integrated regional water management planning, and groundwater management planning; storm water compliance reporting including water quality management plans and storm water pollution prevention plans and; and grant writing and administration for various State and Federal agency programs.

DETAILED PROJECT EXPERIENCE
• Foothill Boulevard Storm Drain Improvement Project, City of Upland– The Foothill Boulevard Storm Drain Improvements Project is located in the City of Upland north of the Interstate 10 Freeway between Monte Vista Avenue and Central Avenue. Mr. Ledbetter was Project Engineer for this project, which included construction of the proposed drainage improvements provided for 100-year flood conveyance for the west Upland area through approximately 3,700 linear feet of 102” through 72” RCP storm drain improvements. The storm drain conveys flows from the south limits of the airport and proposed developments north of Foothill Boulevard to the Upland Basin Services included preliminary design, construction document preparation, right-of-way document preparation, bidding assistance, construction management and construction surveying for the project. TKE was also responsible for permit and agency coordination with Caltrans, U.S Army Corps and San Bernardino County Flood Control District.
• Upland Basin, City of Upland- Mr. Ledbetter provided project engineer services for the 1300 acre-foot flood control and aquifer recharge basin project that included DSOD jurisdictional facilities, inlet and outlet facilities, permitting with the US Army Corps of Engineers California Department of Fish and game, and related work. The project included preparation of basin, street improvements, storm drain, spillway, and structural detail construction documents (drawings, specifications, and estimates), hydrology and hydraulic analyses, environmental compliance, storm water pollution prevention plan preparation, right-of-way acquisition, aerial mapping, and related civil engineering services. • Calimesa Creek Storm Drain and Basin Improvements, City of Calimesa – Mr.

Ledbetter is serving as the Project Manager for the Calimesa Creek Storm Drainage Improvements Project, located in the City of Calimesa along County Line Road between the Interstate 10 Freeway and 5th Street. The proposed project is planned to provide 100-Year flood protection to the City’s Downtown Business District. In addition, the project will provide groundwater recharge of storm water, environmental restoration and enhancement, and increased protection to existing developments. The project will include environmental assessment and processing, preliminary engineering and project scoping, design, right-of-way acquisition, EPA funding coordination and management, and additional drainage system improvements.

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Page |20
Request for Proposal | Professional Engineering Services for West Hemet Master Drainage Plan Line CStage 3 City of Hemet
SECTION C | PERSONNEL

OCTAVIO PARADA
Project Engineer
TKE Engineering, Inc.

EDUCATION
B.S., Autonomous University of Baja
California, Mexico (UABC)

CERTIFICATIONS
Traffic Engineering for Highways,
Secretary of Transport and
Communications (SCT-Mexico)
CAD Pilot Boot Camp for Civil 3D, CVIS
Mr. Parada has over 24 years of progressive experience in civil engineering in the public works sector as well as the private sector. He is result-driven, proactive and detail-oriented with a proven track record of successfully handling and delivering a wide variety of complex and challenging projects. He is dedicated to ensure that projects exceed industry standards and consistently finishing under budget and schedule. Through his career, Octavio has accumulated extensive experience in planning, designing and project completion for more than 30 miles of roadways, street widening, medians, traffic calming, roundabouts, signing and striping modifications, bicycle lanes, pedestrian facilities for major corridors, arterials, collectors and residential streets, including water improvements, sewer improvements, drainage improvements, grading plans and computerized system modeling for drainage master plans. Finally, Octavio has worked in the private sector for commercial and industrial development as technical director managing projects from the conceptual stage, through planning, designing, bidding, construction, and project completion under project specifications and exceeding client expectations.

DETAILED PROJECT EXPERIENCE
• Calimesa Creek Storm Drainage Improvements, City of Calimesa –Mr. Parada is serving as the Hydrology/Hydraulic Specialist for the Calimesa Creek Storm Drainage Improvements Project, located in the City of Calimesa along County Line Road between the Interstate 10 Freeway and 5th Street. The proposed project is planned to provide bank stabilization and storm water management improvements along a 0.6-mile portion of the Calimesa Creek to mitigate erosion and flooding of the earthen channel with undersized street culvert crossings and severely eroded side slopes with near vertical walls. The project will provide 100-year storm protection as well as other important benefits including groundwater recharge of storm water, environmental restoration and enhancement, recreational trails and increased protection to existing developments.
• Pit 3 Sports Park Storm Drain Project, City of Upland– Mr. Parada Assisted in the preparation of Hydrology and Hydraulic analysis for 1500 linear feet of 60” and 54” RCP pipe, Manholes, Headwalls and energy dissipation. • Vulcan Basin, City of Fontana– Mr. Parada served as the Hydrology/Hydraulic Specialist for the Vulcan Basin project. The project includes a 1700-acre foot basin, inlet and outlet facilities, storm conveyance facilities, and recycled water conveyance facilities. The project will effectively improve flood control, eliminating current flooding along the transportation corridor, enhance water conservation by recharge of an estimated 4,000-acre feet of average rainfall year, storm water, and recycled water reducing the region’s dependence on imported water supplies.
• A-04 Drainage Corridor Project, City of Hesperia- The A-04 Drainage Corridor project is located in the southwesterly portions of the City of Hesperia. The A04 drainage corridor is the City’s largest drainage tributary containing more than 4,380 acres and conveys flows in excess 5,000cfs. The project includes construction of three proposed flood control basins totaling over 1,000 ac-feet of storage and more than 17,000 linear feet of various size storm drain pipe and box culverts, together with inlet and outlet facilities. During moderate and larger storm events, flooding and sediment accumulation occurs along the entire drainage corridor downstream of the proposed project; in particular, on Main Street, one of the highest volume streets in the city. The project will enhance quality, reduce the region’s dependence on imported water supplies, and simulate economic development. Mr. Parada Assisted in the preparation of hydrology and hydraulic analysis, as well as Exhibit and data tables for permitting and administration purposes.

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Page |21
Request for Proposal | Professional Engineering Services for West Hemet Master Drainage Plan Line CStage 3 City of Hemet
SECTION C | PERSONNEL
RON MUSSER P.L.S
Chief of Surveys
TKE Engineering, Inc.

CERTIFICATIONS
P.L.S. License Number 4230 (CA)

AFFILIATIONS
American Council of Engineering
Companies of California
Mr. Musser has nearly 53 years of experience in performing field and office surveying and plan checking services for public and private projects including roadway and highway projects. He has performed design topographic surveying and construction staking on all of TKE’s respective design and construction management projects and map checking over the past 10 years. In addition, he has prepared records of survey, parcel maps and tract maps in San Bernardino County, Riverside County, San Diego County, Orange County and Los Angeles County. He has performed boundary, topographic, ALTA, and precise level surveys as well as Global Positioning Surveys. Mr. Musser currently provides map checking services to the cities of Calimesa, Upland, Azusa, Pico Rivera and El Monte

DETAILED PROJECT EXPERIENCE
• Calimesa Creek Storm Drainage Improvements, City of Calimesa –Mr. Musser is serving as the Director of Survey for the Calimesa Creek Storm Drainage Improvements Project, located in the City of Calimesa along County Line Road between the Interstate 10 Freeway and 5th Street. The proposed project is planned to provide bank stabilization and storm water management improvements along a 0.6-mile portion of the Calimesa Creek to mitigate erosion and flooding of the earthen channel with undersized street culvert crossings and severely eroded side slopes with near vertical walls. The project will provide 100-year storm protection as well as other important benefits including groundwater recharge of storm water, environmental restoration and enhancement, recreational trails and increased protection to existing developments.
• A-04 Drainage Corridor, City of Hesperia- Mr. Musser served as the Director of Survey. The A-04 drainage corridor is the City’s largest drainage tributary containing more than 4,380 acres and conveys flows in excess 5,000cfs. The project includes construction of three proposed flood control basins totaling over 1,000 feet of storage and more than 17,000 linear feet of various size storm drain pipe and box culverts, together with inlet and outlet facilities.

During moderate and larger storm events, flooding and sediment accumulation occurs along the entire drainage corridor downstream of the proposed project; in particular, on Main Street, one of the highest volume streets in the city. The project will enhance quality, reduce the region’s dependence on imported water supplies, and simulate economic development.
• Vulcan Basin, City of Fontana– Mr. Musser served as the Director of Survey for the Vulcan Basin project. The project includes a 1700-acre foot basin, inlet and outlet facilities, storm conveyance facilities, and recycled water conveyance facilities. The project will effectively improve flood control, eliminating current flooding along the transportation corridor, enhance water conservation by recharge of an estimated 4,000-acre feet of average rainfall year, storm water, and recycled water reducing the region’s dependence on imported water supplies.
• Escondido Rd Basin, City of Hesperia – Mr. Musser served as Director of Survey.

The project includes a 470-acre foot basin, together with inlet and outlet facilities. The project will enhance flood protection, reduce sediment transport, improve local water supplies and quality, reduce the region’s dependence on imported water supplies and simulate economic development. TKE provided investigation, acquire grant funding, planning, design, hydrology and hydraulic analysis, permitting from San Bernardino County Flood Control District, multiple agencies permits and funding coordination.

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Page |22
Request for Proposal | Professional Engineering Services for West Hemet Master Drainage Plan Line CStage 3 City of Hemet
SECTION C | PERSONNEL

SHELBY KELLEY,
P.E.

Assistant Project Manager
TKE Engineering, Inc.

EDUCATION
B.S., Civil Engineering, San Diego State
University

AFFILIATIONS
Association of California Water
Agencies
Mr. Kelley is an Assistant Project Manager of TKE Engineering, Inc. and has 8 years of experience in civil engineering design and construction of infrastructure projects, including sewer and water improvements, drainage improvements, transportation improvements, facilities improvements, and construction methods.

Mr. Kelley has been responsible for assistance with the construction of water, sewer, and street improvement projects including lift stations, treatment plant facilities, transmission waterlines, domestic waterlines and roadway widening. He has delivered projects for Mission Springs Water District, San Bernardino Water Department, Western Municipal Water District and the Cities of Adelanto, Chino, Fontana, Hesperia, Highland, Needles, and Rialto.

DETAILED PROJECT EXPERIENCE
• A-04 Drainage Corridor Project, City of Hesperia- The A-04 Drainage Corridor project is located in the southwesterly portions of the City of Hesperia. The A04 drainage corridor is the City’s largest drainage tributary containing more than 4,380 acres and conveys flows in excess 5,000cfs. The project includes construction of three proposed flood control basins totaling over 1,000 ac-feet of storage and more than 17,000 linear feet of various size storm drain pipe and box culverts, together with inlet and outlet facilities. During moderate and larger storm events, flooding and sediment accumulation occurs along the entire drainage corridor downstream of the proposed project; in particular, on Main Street, one of the highest volume streets in the city. The project will enhance quality, reduce the region’s dependence on imported water supplies, and simulate economic development. Mr. Parada Assisted in the preparation of hydrology and hydraulic analysis, as well as Exhibit and data tables for permitting and administration purposes.
• Calimesa Creek Storm Drainage Improvements, City of Calimesa – Mr. Parada is currently assisting in the design and preparation of different grading basin configurations, perform earthwork calculations as well as tributary Hydrology and Hydraulic analysis. The Project is located in the City of Calimesa along County Line Road between the Interstate 10 Freeway and 5th Street. The proposed project is planned to provide bank stabilization and storm water management improvements along a 0.6-mile portion of the Calimesa Creek to mitigate erosion and flooding of the earthen channel with undersized street culvert crossings and severely eroded side slopes with near vertical walls. The project will provide 100-year storm protection upstream of the project site and downstream it will reduce peak flow by incorporating a 53 acre-feet detention basin located west of 3rd street and north of the existing Calimesa channel Stage I. Other important benefits including groundwater recharge of storm water, environmental restoration and enhancement, recreational trails and increased protection to existing developments. The project will include environmental assessment and processing, preliminary engineering and project scoping, design, right-of-way acquisition, EPA funding coordination and management and additional drainage system improvements. • White Avenue Drainage, City of Adelanto - Mr. Kelley assisted in the design of a 38,000 square foot drainage basin, inlet and outlet facilities, curb, gutter, and sidewalk located near White Avenue and Pearmain Street. The project will effectively improve flood control, eliminating current flooding along the transportation corridor, enhance water conservation from the rainfall within the vicinity, storm water, and provide water to the region.

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Page |23
Request for Proposal | Professional Engineering Services for West Hemet Master Drainage Plan Line CStage 3 City of Hemet
SECTION C | PERSONNEL

4. PROJECT SCHEDULE

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Page |24
Request for Proposal | Professional Engineering Services for West Hemet Master Drainage Plan Line CStage 3 City of Hemet
SECTION D | FEE SCHEDULE
SECTION D | FEE SCHEDULE
Below is TKE’s Fee Schedule:

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Prepared By:

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Subconsultants Total
Task No. Task Hours $ Hours $ Hours $ Hours $ Hours $ Hours $ $ $

1. Project Management 4 $ 720 16 $ 2,720 8 $ 1,280 $ - 8 $ 720 $ - $ 5,440

2. Initial "Kick Off" Meeting $ - 4 $ 680 4 $ 640 $ - 1 $ 90 $ - $ 1,410

3. Records Research $ - 2 $ 340 6 $ 960 4 $ 560 1 $ 90 $ - $ 1,950

4. Design Survey $ - 4 $ 680 8 $ 1,280 $ - $ - 72 18,000$ $ 19,960

5. Base Construction Drawings 2 $ 360 8 $ 1,360 24 $ 3,840 80 $ 11,200 4 $ 360 $ - $ 17,120

6. 30% Design 8 $ 1,440 24 $ 4,080 48 $ 7,680 120 $ 16,800 4 $ 360 $ - $ 30,360

7. Geotechnical Report 2.) 2 $ 360 8 $ 1,360 16 $ 2,560 8 $ 1,120 8 $ 720 $ - $ 55,992 $ 62,112

8. 60% Design 16 $ 2,880 120 $ 20,400 200 $ 32,000 400 $ 56,000 24 $ 2,160 $ - $ 113,440

9. Coordination with Agencies/Utilities $ - 2 $ 340 4 $ 640 8 $ 1,120 4 $ 360 $ - $ 2,460

10. 60% Design Review Meeting $ - 4 $ 680 4 $ 640 $ - 2 $ 180 $ - $ 1,500

11. 90% Design 8 $ 1,440 64 $ 10,880 120 $ 19,200 200 $ 28,000 16 $ 1,440 $ - $ 60,960

12. 90% Design Review Meeting $ - 4 $ 680 4 $ 640 $ - 2 $ 180 $ - $ 1,500

13. Final Coordination with Agencies/Utilities $ - 2 $ 340 4 $ 640 8 $ 1,120 2 $ 180 $ - $ 2,280

14. 100% Design 4 $ 720 40 $ 6,800 64 $ 10,240 80 $ 11,200 8 $ 720 $ - $ 29,680 Subtotal: 44 $ 7,920 302 $ 51,340 514 $ 82,240 908 $ 127,120 84 $ 7,560 72 18,000$ $ 55,992 $ 350,172 Reimbursables (@3%)1.): $ 10,505
Total: $ 360,677
Rates: Rounded Total: $ 360,700
Principal in Charge 180$ /HR Notes:

Project Manager 170$ /HR 1.) Reimbursables Include Cost for Prints, Copies, Mileage, Etc.

Project Engineer 160$ /HR 2.) Subconsultant Fee for C Below (5 Potholes) and Aragon (Geotechnical).

Assistant Engineer/Designer 140$ /HR
Clerical $ 90 /HR
2-Man Survey Crew 250$ /HR
TKE Engineering, Inc.

Principal in Charge
City of Hemet
Professional Engineering Services for
West Hemet Master Drainage Plan Line C - Stage 3
Fee Schedule Breakdown
Project Manager Project Engineer
Assistant
Engineer/Designer Clerical Survey Crew

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City of Hemet
City Council Meeting

STAFF REPORT
Meeting: City Council Meeting - Aug 13 2024
Department: Public Works
Submitted by: Mark Prestwich, City Manager
Jilleen Ferris, Deputy Public Works Director/Assistant City Engineer; ☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing TITLE:

A Resolution of the City Council of the City of Hemet, California, Approving Final Map 38808, Located West of Warren Road and South of Walden Weaver Road
RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Approving Final Map 38808, Located West of Warren Road and South of Walden Weaver Road.

BACKGROUND:

The property defined by Parcel Map 38808 is located at the southwest corner of Warren Road and Walden Weaver Road. The Rancho Diamante Investments, LLC subdivision consists of four (4) parcels for financing and land conveyance purposes, and Lots “A” and “B” are dedicated for street and public utility purposes. Tentative Tract Map 36841 (MAP 15-008) is the underlying map, and per Hemet Municipal Code Section 70-254, conveyance maps are for financing and conveyance on sites that already have approved tentative tract maps or tentative parcel maps.

This Tentative Parcel Map was conditionally approved by the Planning Commission on October 3, 2023, as well as a CEQA exemption pursuant to CEQA Guidelines Section 15315.

ANALYSIS:

The conditions of approval have all been satisfied for Parcel Map 38808.

DISCUSSION:

The parcel map is for financing and land conveyance purposes only; therefore, there are no public infrastructure improvements associated with Parcel Map 38808.

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The City Engineer has reviewed the final Parcel Map 38808 and finds that it is technically correct and in substantial conformance with the approved Tentative Parcel Map. The City Attorney has reviewed and approved the Cash Deposit Security for Monumentation form.

PREVIOUS COUNCIL ACTION:

There has been no previous Council action.

STRATEGIC PLAN INTEGRATION:

GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 1: Operate in a financially sustainable manner.

Objective 2: Evaluate existing practices to ensure continuity with industry best practices.

Objective 3: Provide Council with policies that are consistent while lessening liabilities.

Objective 4: Increase employee retention by training and creating a positive workplace.

Objective 5: Streamline fire prevention coordination efforts.

FISCAL IMPACT:

There are no impacts to the General Fund.

ALTERNATIVE(S):

1.Do not approve the map.

2.Provide alternative direction to the City Manager.

ATTACHMENT(S):

Attachment 1 - Resolution PM38808
Attachment 2 - Final Parcel Map No. 38808
Attachment 3 - Monumentation Bond Cash Deposit

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CITY OF HEMET RESOLUTION NO. 2024-XXX 1
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CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2024-xxx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEMET, CALIFORNIA, APPROVING FINAL MAP
38808, LOCATED WEST OF WARREN ROAD AND

SOUTH OF WALDEN WEAVER ROAD
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, the property defined by Parcel Map 38808 is located at the south west corner of Warren Road and Walden Weaver Way; and
WHEREAS, the subdivision by Rancho Diamante Investments, LLC consists of four (4) parcels for financing and conveyance purposes, with Lots “A” and “B” dedicated for street and public utility purposes; and
WHEREAS, Tentative Tract Map 36841 (MAP 15-008) is the underlying map; and
WHEREAS, per Hemet Municipal Code, Section 70-254, conveyance maps are for financing and conveyance on sites which already have approved tentative tract maps or tentative parcel maps, and
WHEREAS, Tentative Parcel Map 38808 was conditionally approved by Planning Commission on October 3, 2023, as well as a CEQA exemption pursuant to CEQA Guidelines Section 15315; and
WHEREAS, the conditions of approval have been met for Parcel Map 38808; and

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CITY OF HEMET RESOLUTION NO. 2024-XXX 2
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WHEREAS, since this map is for financing and land conveyance purposes only, there are no public infrastructure improvements associated with Parcel Map 38808; and WHEREAS, the City Engineer has reviewed the final Parcel Map 38808 and finds that it is technically correct and is in substantial conformance with the approved Tentative Parcel Map; and
WHEREAS, the City Attorney has reviewed and approved of the Cash Deposit Security for Monumentation form.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:

SECTION 1. FINDINGS - The recitals set forth above are hereby adopted as findings in support of this Resolution.

SECTION 2. The City Council hereby approves Final Map 38808, located west of Warren Road and south of Walden Weaver Way.

SECTION 3. The resolution shall become effective upon adoption.

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CITY OF HEMET RESOLUTION NO. 2024-XXX 3
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PASSED, APPROVED AND ADOPTED this 13th day of August, 2024. ____________________________
Joe Males, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk

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CITY OF HEMET RESOLUTION NO. 2024-XXX 4
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State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 13th day of August, 2024, and was passed by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk

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MONUMENTATION BOND

CASH DEPOSIT
WHEREAS, this Monumentation Bond is made and entered into this day of , 2024 by and between the City of Hemet (referred to herein as “City”) and Rancho Diamante Investments, LLC, the Principal.

WHEREAS, Rancho Diamante Investments, LLC, as Principal and Depositor, is required by the City of Hemet (referred to herein as “City”) to give this bond guaranteeing that Principal shall pay the cost of setting survey monuments referred to on Parcel Map No. 38808, as required by Government Code Section 66495 el seq,
WHEREAS, the City accepts a cash deposit from the Principal, in lieu of a surety bond guaranteeing the setting of survey monuments as shown in the above-referenced Parcel Map, NOW, THEREFORE, Rancho Diamante Investments, LLC, as Principal is bound (along with its heirs, executors, administrators, successors, or assigns) unto the City of Hemet in the sum of Fifteen Thousand Six Hundred Eighteen Dollars ($15,618.00), guaranteeing Principal payment of the cost of setting ofsurvey monuments referred to on Parcel Map No. 38808 approved by the Planning Resolution No. PC2023-010.

1. The Principal has concurrently herewith deposited with City cash in the amount of Fifteen Thousand Six Hundred Eighteen Dollars ($15,618.00) (“Monumentation Bond Amount”). 2, Ifthe Principal, or its heirs, executors, administrators, successors, or assigns, shall fail to pay any engineer or surveyor for the cost of setting the survey monuments as noted in the abovereferenced Parcel Map 011 or before on year of the date of map recordation, then the City shall serve written notice to the Principal at the address below, notifying the Principal that the City has determined that survey monuments have not been set as described above, Upon providing said notice to the Principal, the Monumentation Bond Amount shall be forfeited to the City in the amount necessary to complete the setting of the survey monuments. The City shall notify the Principal ofthe amount of the Monumentation Bond Amount that is reduced as a result of forfeit to the City as described in this Section 2. The City may release any remaining part of the Monumentation Bond Amount as appropriate.

The address at which the Principal may be served with notices or other documents:
4370 La Jolla Village Drive #960, San Diego, CA 92122
3, In the event the City and Principal engage in litigation regarding enforcement of this Monulnentation Bond, the Principal shall also pay, in addition to the Monumentation Bond Amount, all reasonable costs, expenses, and attoniey’s fees incurred by the City.

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4, If the Principal (or its heirs, executors, administrators, successors, or assigns) fully performs on its payment of the cost of setting of survey monuments referred to on Parcel Map No. 38808, then this obligation shall be null and void. Otherwise, this Monumentation Bond remains in full force and effect.

IN WITNESS WHEREOF, the parties hereto have set their hands the day and year ?rst above written.

PRINCIPAL (“Principal’s Signature must be notarizetl.**) Signature:W Date: 7z/D[2+
Printed Name: EFIGfL-DDIVE
Title: Ao-ruDRsMEPQ-E'SW‘Vu/E

CITY OF HEMET
By:

Printed Name:

Title:

APPROVED AS TO FORM:

City Attorney

RECEIPT FOR CASH DEPOSIT
Receipt is hereby acknowledged for cash, check or money order in the amount of$15,618.00 from Rancho Diamante Investments, LLC as security for the above-referenced Monumentation Bond.

CITY OF HEMET
By:

Name:

Title:

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A nota‘rypublic or other officer completing
this certificate verifies only the identlty of the
individualwho signed the document to which
this certi?cate is attached, and not the
truthfulness. accuracy, or validity of that
document.

State of California
County of San Diego
On 37A (0 ZOZ .before-me.Michael Conrad, Notary Publicl personally éppearedEYE F70ct€ne_
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/herltheir authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s). or the entity upon behalf of which the person(s) acted.executed the instrument.

Icertify under PENALTYOF PERJURY underthe laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and officialseal.

Signature M?/é/Q Q

MICHAELCONRAD
COMM.#2432761 0
mmnvPUBLIC-CALIFORNIA 8 SANDIEGOcomm _,
v- :f
g;Vi ../ My Commiulon Expires I
"'"r ‘ JANUARV23. 2027 I

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City of Hemet
City Council Meeting

STAFF REPORT
Meeting: City Council Meeting - Aug 13 2024
Department: Finance
Submitted by: Mark Prestwich, City Manager
Tiffany Barnett, Acting Administrative Services Director; ☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing TITLE:

A Resolution of the City Council of the City of Hemet, California, Consenting to the Assignment of the City's Investment Portfolio Advisory Firm, Public Trust Advisors, LLC, Definitive Transaction Agreement to Combine the Businesses of Public Trust Advisors, LLC and PMA Asset Management, LLC and Authorize the City Manager or Their Designee to Execute Any Documents Related to the Consent
RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Approve a Resolution of the City Council of the City of Hemet, California, Consenting to the Assignment of the City's Investment Portfolio Advisory Firm, Public Trust Advisors, LLC, Definitive Transaction Agreement to Combine the Businesses of Public Trust Advisors, LLC and PMA Asset Management, LLC and Authorize the City Manager or Their Designee to Execute Any Documents Related to the Consent.

BACKGROUND:

On March 9, 2021, Council approved an ordinance adding Division 6 to Article III to Chapter 2 of the Hemet Municipal Code related to the City Treasurer as well as a resolution delegating investment authority pursuant to Hemet Municipal Code Section 2-15. Council also directed the City Manager to solicit proposals for investment advisory services.

On March 10, 2021, Finance staff posted a Request for Proposals (RFP) on PlanetBids. The City received five (5) proposals. On July 13, 2021, the Council approved Resolution No. 2021-068 and authorized the City Manager to execute a service agreement with Public Trust Advisors (Public Trust).

On December 12, 2023, Council consented to the Assignment of Public Trust's obligations under the professional services agreement with the City, to any successor entity to Public Trust resulting from the acquisition of a controlling ownership interest by Flexpoint Ford.

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ANALYSIS:

As part of Public Trust's continuing efforts to assist clients as they work to strengthen communities nationwide, they have entered into a definitive transaction agreement to combine the businesses of Public Trust with PMA Asset Management, LLC (PMA). Established in 1984, PMA provides investment services to the public sector across the country, very similar to Public Trust.

The management team at Public Trust is enthusiastic about this new partnership as it brings together two companies with like missions to provide service to clients. The combined companies will maintain this focus, and their leadership is committed to preserving the culture that they have carefully cultivated over the past 12 years. Additionally, they expect that the key members of Public Trust senior management will continue to play a management role in the combined company and can furthermore assure clients that there will be no change in the approach and commitment to providing quality client service.

DISCUSSION:

Upon closing, Pinnacle EquityCo, LLC, the parent company of Public Trust, and its equity owners will combine with TA PMA Holdings, LLC (“Parent”), the parent company of PMA, whereby, at closing, the equity owners of Public Trust will contribute their equity ownership in Public Trust in exchange for equity ownership of Parent (the “Transaction”), after which Parent will be renamed “PMA-PTA Holdings, LLC.” As a result of this transaction, Public Trust equity owners, including our partners at Flexpoint Ford, LLC, will acquire a substantial equity ownership in PMA-PTA Holdings, LLC, and TA Associates Management, L.P., the current majority owner of Parent, will retain a substantial equity ownership in PMA-PTA Holdings, LLC. The Transaction to combine the businesses of Public Trust and PMA is expected to close during the second half of 2024, subject to satisfaction of customary closing conditions.

There is no negative impact to the City in consenting to this assignment. The City will maintain the same investment managers that staff have been working with since partnering, along with the same client support. The combination of these two businesses will provide more nationwide coverage and provide clients with more resources.

PREVIOUS COUNCIL ACTION:

None.

STRATEGIC PLAN INTEGRATION:

GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 1: Operate in a financially sustainable manner.

Objective 2: Evaluate existing practices to ensure continuity with industry best practices.

Objective 3: Provide Council with policies that are consistent while lessening liabilities.

Objective 4: Increase employee retention by training and creating a positive workplace.

Objective 5: Streamline fire prevention coordination efforts.

FISCAL IMPACT:

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None.

ALTERNATIVE(S):

Do not consent to the agreement.

ATTACHMENT(S):

Attachment 1 Public Trust and PMA Resolution
Attachment 2 City of Hemet Assignment Letter for PTA and PMA

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CITY OF HEMET RESOLUTION NO. 2024-XXX 1
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CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2024-xxx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEMET, CALIFORNIA, CONSENTING TO THE
ASSIGNMENT OF THE CITY’S INVESTMENT PORTFOLIO

ADVISORY FIRM, PUBLIC TRUST ADVISORS, LLC,

DEFINITIVE TRANSACTION AGREEMENT TO COMBINE

THE BUSINESSES OF PUBLIC TRUST ADVISORS, LLC

AND PMA ASSET MANAGEMENT, LLC AND AUTHORIZE

THE CITY MANAGER OR THEIR DESIGNEE TO

EXECUTE ANY DOUMENT RELTED TO THE CONSENT
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, on March 9, 2021, Council approved an ordinance adding Division 6 to Article III to Chapter 2 of the Hemet Municipal Code related to the City Treasurer as well as a resolution delegating investment authority pursuant to Hemet Municipal Code Section 2-15; and
WHEREAS, on July 13, 2021, Council approved Resolution No. 2021-068 and authorized the City Manager to execute a service agreement with Public Trust Advisors (PTA); and
WHEREAS, On December 12, 2023, Council consented to the Assignment of Public Trust's obligations under the professional services agreement with the City, to any successor entity to Public Trust resulting from the acquisition of a controlling ownership interest by Flexpoint Ford; and

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CITY OF HEMET RESOLUTION NO. 2024-XXX 2
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WHEREAS, as part of Public Trust's continuing efforts to assist clients as they work to strengthen communities nationwide, they have entered into a definitive transaction agreement to combine the businesses of Public Trust with PMA Asset Management, LLC (PMA). Established in 1984, PMA provides investment services to the public sector across the country, very similar to Public Trust; and WHEREAS, upon closing, Pinnacle EquityCo, LLC, the parent company of Public Trust, and its equity owners will combine with TA PMA Holdings, LLC (“Parent”), the parent company of PMA, whereby, at closing, the equity owners of Public Trust will contribute their equity ownership in Public Trust in exchange for equity ownership of Parent (the “Transaction”), after which Parent will be renamed “PMA-PTA Holdings, LLC.” As a result of this transaction, Public Trust equity owners, including our partners at Flexpoint Ford, LLC, will acquire a substantial equity ownership in PMA-PTA Holdings, LLC, and TA Associates Management, L.P., the current majority owner of Parent, will retain a substantial equity ownership in PMA-PTA Holdings, LLC. The Transaction to combine the businesses of Public Trust and PMA is expected to close during the second half of 2024, subject to satisfaction of customary closing conditions.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:

SECTION 1. FINDINGS - The recitals set forth above are hereby adopted as findings in support of this Resolution.

SECTION 2. DETERMINES – Consents to the assignment of Public Trust Advisor’s transaction agreement to combine the businesses of Public Trust and PMA Asset Management, LLC.

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CITY OF HEMET RESOLUTION NO. 2024-XXX 3
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SECTION 3. ORDERS – Authorizes the City Manager to execute all documents related to the consent.

SECTION 4. EFFECTIVE DATE - This Resolution shall become effective on August 13, 2024.

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CITY OF HEMET RESOLUTION NO. 2024-XXX 4
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PASSED, APPROVED AND ADOPTED this 13th day of August, 2024. ____________________________
Joe Males, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk

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CITY OF HEMET RESOLUTION NO. 2024-XXX 5
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State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 13th day of August, 2024, and was passed by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk

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July 17, 2024
Mr. Mark Prestwich
City Manager
City of Hemet
445 E. Florida Ave.

Hemet, CA 92543
Dear Mr. Prestwich:

As part of Public Trust Advisors, LLC’s (Public Trust’s) continuing efforts to assist clients as they work to strengthen communities nationwide, we have entered into a definitive transaction agreement to combine the businesses of Public Trust with PMA Asset Management, LLC (“PMA”). Established in 1984, PMA provides investment services to the public sector across the country, very similar to Public Trust.

The management team at Public Trust is enthusiastic about this new partnership as it brings together two companies with like missions to provide unparalleled service to our clients. The combined companies will maintain this focus and our leadership is committed to preserving the culture that we have carefully cultivated over the past 12 years.

Additionally, we expect that the key members of Public Trust senior management will continue to play a management role in the combined company and can furthermore assure you that there will be no change in our approach and commitment to providing quality client service.

Upon closing, Pinnacle EquityCo, LLC, the parent company of Public Trust, and its equity owners will combine with TA PMA Holdings, LLC (“Parent”), the parent company of PMA, whereby, at closing, the equity owners of Public Trust will contribute their equity ownership in Public Trust in exchange for equity ownership of Parent (the “Transaction”), after which Parent will be renamed “PMA-PTA Holdings, LLC.” As a result of this transaction, Public Trust equity owners, including our partners at Flexpoint Ford, LLC, will acquire a substantial equity ownership in PMA-PTA Holdings, LLC, and TA Associates Management, L.P., the current majority owner of Parent, will retain a substantial equity ownership in PMA-PTA Holdings, LLC. The Transaction to combine the businesses of Public Trust and PMA is expected to close during the second half of 2024, subject to satisfaction of customary closing conditions.

Public Trust currently provides investment management or administrative, investment advisory, investment sub-advisory or other similar services to you (collectively, the “Services”). Given that the Transaction may be viewed as a change of control of Public Trust, your written consent to the “assignment” (within the meaning of the Investment Advisers Act of 1940, as amended (the “Advisers Act”)) of your agreements (as applicable) is required for Public Trust to continue to provide the Services to you after the Transaction closes.

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City of Hemet
Public Trust Advisors Consent to Assignment
July 17, 2024
Page | 2
To ensure continuity of service with regards to your account(s), please indicate your consent to the “assignment” (within the meaning of the Advisers Act) of your applicable agreement(s) with PTA by signing the enclosed copy of this letter and returning it to us per the instructions provided at your earliest convenience, but no later than September 3, 2024. Additionally, if you have more than one account with us, your consent will apply to all of your accounts unless you indicate otherwise. Thank you for your prompt attention to this matter.

We anticipate that you will find this news as exciting as we do. We very much value your relationship and look forward to continuing to work together in the years to come. Should you have additional questions, we welcome the opportunity to discuss this partnership with you at greater length. Please contact Tom Tight or Jen Welsh at [email protected].

Very truly yours,
Todd W. Alton, Chief Executive Officer
The undersigned hereby:
______ consents to the Transaction
______ does not consent to the Transaction
Name of Client: ________________________________
Signature: ________________________________
Print Name: ________________________________
Title: ________________________________
Date: ________________________________
Please return the signed copy of this letter to the attention of Jen Welsh, General Counsel by email to [email protected].

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City of Hemet
City Council Meeting

STAFF REPORT
Meeting: City Council Meeting - Aug 13 2024
Department: Public Works
Submitted by: Mark Prestwich, City Manager
Noah Rau, Public Works Director/City Engineer;
☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing TITLE:

A Resolution of the City Council of the City of Hemet, California, Approving a Professional Services Agreement Between the City of Hemet and the County of Riverside's Riverside University Health System (RUHS) for the Safe Routes For All Program to Satisfy the Alternative Transportation Program (ATP) Grant Requirements for the Hemet Valley Bikeway Non-Infrastructure Project and Authorizing the City Manager to Sign all Documents Related to the Agreement in the Final Form Approved by the City Attorney
RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Approving a Professional Services Agreement Between the City of Hemet and the County of Riverside's Riverside University Health System (RUHS) for the Safe Routes For All Program to Satisfy the Alternative Transportation Program (ATP) Grant Requirements for the Hemet Valley Bikeway Non-Infrastructure Project and Authorizing the City Manager to Sign all Documents Related to the Agreement in the Final Form Approved by the City Attorney.

BACKGROUND:

In March 2018, the City was awarded federal Active Transportation Program funds through the Cycle 3 augmentation process. The project includes the installation of Class II or Class III bicycle facilities, bicycle detection, bike repair and comfort stations, infill curb, gutter and sidewalk, ADA access ramps w/curb extensions, pavement rehabilitation, and a transportation mobility station with bike lockers and staging area, all within the following streets and limits:
 Chambers Street – State to Gilbert
 Gilbert Street – Chambers to Whittier
 Johnston Avenue – Gilbert to Palm
 Whittier Avenue – Gilbert to Palm
 Palm Avenue – Johnston to Esplanade

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The pavement rehabilitation was mainly on Palm Avenue between Whittier and Florida, and the transportation mobility station is located near the southeast corner of State Street and Chambers Street.

In addition to the infrastructure improvements, the grant included a required non-infrastructure portion to conduct a detailed public outreach plan throughout the community to inform the public of the proposed improvements and teach kids at local schools about bicycle safety.

The City initially issued a request for proposals (RFP) to find a vendor to complete these services in October 2022 but received no proposals. Another request was issued in December 2022 where one proposal was received. However, after having a kickoff meeting with this vendor, they advised that this project did not align with their expertise and they withdrew.

Further research and discussions with Caltrans Local Assistance guided City staff to RUHS as they provide these services that fully comply with the grant requirements.

ANALYSIS:

The approved ATP Cycle 3 grant to the City included a non-infrastructure project to include pedestrian and bicycle safety education activities. The project will target the following schools sites:

1. Fruitvale Elementary School

2. Jacob Weins Elementary School

3. Whittier Elementary School

4. McSweeny Elementary School

5. Rancho Viejo Middle School

6. Diamond Valley Middle School
The project events will include six bike rodeos, two bicycle safety workshops, one Community Health Fair, and organize one ceremony for the new infrastructure project. Stakeholder engagement to include the Hemet City Council and Law Enforcement is included.

In addition, the project will also collect various user data and counts at the beginning and end of the project.

DISCUSSION:

RUHS has vast experience in providing these services to communities in Riverside County. They have a great reputation with Caltrans Local Assistance and the California Transportation Commission for delivering an outstanding program.

Staff recommends the City Council approve the professional services agreement with RUHS.

PREVIOUS COUNCIL ACTION:

There has been no previous City Council action.

STRATEGIC PLAN INTEGRATION:

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GOAL ONE: QUALITY OF LIFE:

To ensure that Hemet is safe, clean, attractive and comfortable for all who live, work, and visit.

Objective 1: Enhance the visual appearance of the community to make it attractive and reduce blight.

Objective 2: Explore and implement homelessness solutions for the City of Hemet.

Objective 3: Increase Public Safety visibility and response.

GOAL THREE: COMMUNITY ENGAGEMENT
To connect and participate in a constant dialogue between members of the community, City staff, and elected officials to promote togetherness and positivity.

Objective 1: Deliver messaging to the Community that connects, is consistent, and relevant.

Objective 2: Increase transparency for the public.

Objective 3: Increase the community's pride within the City.

GOAL FOUR: PARTNERSHIP & COLLABORATION
To pursue partnerships that will increase the opportunities available to the community, including our businesses, unemployed, and youth populations.

Objective 1: Develop concepts and programs to increase opportunities for youth recreation.

Objective 2: Develop concepts and programs to enhance the quality of life services.

Objective 3: Develop programs to offer support to the community's businesses GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 1: Operate in a financially sustainable manner.

Objective 2: Evaluate existing practices to ensure continuity with industry best practices.

Objective 3: Provide Council with policies that are consistent while lessening liabilities.

Objective 4: Increase employee retention by training and creating a positive workplace.

Objective 5: Streamline fire prevention coordination efforts.

FISCAL IMPACT:

There are no impacts to the General Fund. Funds are available in the CIP 5696 project budget to fund this service agreement with RUHS with a not to exceed cost of $150,000.

ALTERNATIVE(S):

1.Do not approve the Cooperative Agreement.

2.Provide alternative direction to the City Manager.

REVIEWED BY LEGAL:
☐ Staff report ☒ Resolution
☐ Ordinance ☒ Agreement
ATTACHMENT(S):

Attachment 1 - Resolution - RUHS Agreement
Attachment 2 - HSARC-24-190 City of Hemet PSA Agreement DRAFT

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CITY OF HEMET RESOLUTION NO. 2024-XXX 1
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CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2024-xxx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEMET, CALIFORNIA, APPROVING A

PROFESSIONAL SERVICES AGREEMENT BETWEEN

THE CITY OF HEMET AND THE COUNTY OF

RIVERSIDE'S RIVERSIDE UNIVERSITY HEALTH SYSTEM
(RUHS) FOR THE SAFE ROUTES FOR ALL PROGRAM

TO SATISFY THE ALTERNATIVE TRANSPORTATION

PROGRAM (ATP) GRANT REQUIREMENTS FOR THE

HEMET VALLEY BIKEWAY NON-INFRASTRUCTURE

PROJECT AND AUTHORIZING THE CITY MANAGER TO

SIGN ALL DOCUMENTS RELATED TO THE AGREEMENT

IN THE FINAL FORM APPROVED BY THE CITY

ATTORNEY
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, in March 2018 the City was awarded federal ATP funds through the Cycle 3 augmentation process that included the installation of Class II or Class III bicycle facilities, bicycle detection, bike repair and comfort stations, infill curb, gutter & sidewalk, ADA access ramps w/curb extensions, pavement rehabilitation, and a transportation mobility station with bike lockers and staging area, all within the following streets and limits:

Chambers Street – State to Gilbert
Gilbert Street – Chambers to Whittier
Johnston Avenue – Gilbert to Palm
Whittier Avenue – Gilbert to Palm

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CITY OF HEMET RESOLUTION NO. 2024-XXX 2
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Palm Avenue – Johnston to Esplanade; and
WHEREAS, in addition to the infrastructure improvements, the grant also included a required non-infrastructure project to conduct a detailed public outreach program throughout the community to inform the public of the improvements and teach kids at local schools about bicycle safety; and
WHEREAS, the City initially issued a request for proposals (RFP) to find a vendor to complete these services in October 2022 but received no proposals. Another request was issued in December 2022 where one proposal was received. However, after having a kickoff meeting with this vendor, they advised that this project did not align with their expertise and they withdrew; and
WHEREAS, further research and discussions with Caltrans Local Assistance guided City staff to RUHS as they provide services that fully complies with the grant requirements; and
WHEREAS, The approved ATP Cycle 3 grant to the City included a noninfrastructure project to include pedestrian and bicycle safety education activities. The project will target the following schools sites:
• Fruitvale Elementary School
• Jacob Weins Elementary School
• Whittier Elementary School
• McSweeny Elementary School
• Rancho Viejo Middle School
• Diamond Valley Middle School; and

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CITY OF HEMET RESOLUTION NO. 2024-XXX 3
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WHEREAS, RUHS has vast experience in providing these services to communities in Riverside County.

WHEREAS, staff recommends the City Council approve the proposed service agreement with RUHS for the non-infrastructure project related to the Hemet Valley Bikeway.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:

SECTION 1. FINDINGS - The recitals set forth above are hereby adopted as findings in support of this Resolution.

SECTION 2. The City Council hereby approves a Professional Services Agreement between the City of Hemet and County of Riverside’s Riverside University Health Systems (RUHS).

SECTION 3. The City Council hereby authorizes the City Manager to sign all documents related to the Professional Services Agreement in the final form as approved by the City Attorney.

SECTION 4. The agreement shall be effective upon adoption by the City Council.

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CITY OF HEMET RESOLUTION NO. 2024-XXX 4
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PASSED, APPROVED AND ADOPTED this 13th day of August, 2024. ____________________________
Joe Males, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk

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CITY OF HEMET RESOLUTION NO. 2024-XXX 5
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State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 13th day of August, 2024, and was passed by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk

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Contract ID # HSARC-24-190
RFP# or BOS Agenda/Date or SSJ# Page 1 of 11
Form #116-310 – Dated: 8/31/2023

PROFESSIONAL SERVICE AGREEMENT
for

SAFE ROUTES FOR ALL PROGRAM
between

COUNTY OF RIVERSIDE
and

CITY OF HEMET

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Contract ID # HSARC-24-190
RFP# or BOS Agenda/Date or SSJ# Page 2 of 11
Form #116-310 – Dated: 8/31/2023

TABLE OF CONTENTS

SECTION HEADING PAGE NUMBER

1. Description of Services .......................................................................................................................3

2. Period of Performance ........................................................................................................................3

3. Compensation .....................................................................................................................................3

4. Alteration or Changes to the Agreement ...........................................................................................4

5. Termination.........................................................................................................................................4

6. Disputes ..............................................................................................................................................5

7. Records and Documents ...................................................................................................................5

8. Notices ................................................................................................................................................5

9. Force Majeure .....................................................................................................................................6

10. Hold Harmless/Indemnification..........................................................................................................6

11. General ...............................................................................................................................................6 Exhibit A-Scope of Service..............................................................................................................................9 Exhibit B- Payment Provisions ........................................................................................................................10

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Contract ID # HSARC-24-190
RFP# or BOS Agenda/Date or SSJ# Page 3 of 11
Form #116-310 – Dated: 8/31/2023
This Agreement is entered into by and between CITY OF HEMET, (herein referred to as "CITY"), and the COUNTY OF RIVERSIDE, a political subdivision of the State of California, on behalf of its Riverside University Health System – Public Health, (herein referred to as "COUNTY" or “RUHS-PH”).

The parties agree as follows:

1. Description of Services

1.1 COUNTY shall provide all services as outlined and specified in Exhibit A, Scope of Service, at the prices stated in Exhibit B, Payment Provisions.

1.2 COUNTY represents that it has the skills, experience, and knowledge necessary to perform under this Agreement and the CITY relies upon this representation. COUNTY shall perform to the satisfaction of the CITY and in conformance to and consistent with the highest standards of firms/professionals in the same discipline in the State of California.

1.3 COUNTY affirms that it is fully apprised of all of the work to be performed under this Agreement; and the COUNTY agrees it can properly perform this work at the prices stated in Exhibit B.

COUNTY is not to perform services or provide products outside of the Agreement.

1.4 Acceptance by the CITY of the COUNTY’s performance under this Agreement does not operate as a release of COUNTY’s responsibility for full compliance with the terms of this Agreement.

2. Period of Performance

2.1 This Agreement shall be effective July 1, 2024, and continues in effect through June 30, 2026, unless terminated earlier. The Riverside County Board of Supervisors is the only authority that may obligate the COUNTY for a non-cancelable multi-year agreement.

3. Compensation

3.1 The CITY shall pay the COUNTY for services performed, products provided, and expenses incurred in accordance with the terms of Exhibit B, Payment Provisions. Maximum payments by CITY to COUNTY shall not exceed the aggregate amount of ONE-HUNDRED FIFTY THOUSAND DOLLARS ($150,000) including all expenses. The CITY is not responsible for any fees or costs incurred above or beyond the contracted amount and shall have no obligation to purchase any specified amount of services or products. Unless otherwise specifically stated in Exhibit B, CITY shall not be responsible for payment of any of COUNTY’s expenses related to this Agreement.

3.3 COUNTY shall be paid only in accordance with an invoice submitted to CITY by COUNTY within fifteen (15) days from the last day of each calendar quarter, and CITY shall pay the invoice within thirty (30) working days from the date of receipt of the invoice. Payment shall be made to COUNTY only after services

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Contract ID # HSARC-24-190
RFP# or BOS Agenda/Date or SSJ# Page 4 of 11
Form #116-310 – Dated: 8/31/2023
have been rendered or delivery of materials or products, and acceptance has been made by CITY. For this Agreement, send invoices to:
a) Each invoice shall contain a minimum of the following information: organization name; Purchase Order number (to be provided to COUNTY by CITY when available); invoice number and invoice date; payment due date; remittance address; bill-to and ship-to addresses of ordering department/branch; Agreement number (HSARC-24-190); Grant number (HS_____); quantities; service dates for claimed expenditures (billing period must fall within the Agreement performance period); item descriptions, unit prices, extensions, sales/use tax if applicable, and an invoice total. b) COUNTY shall provide adequate supporting cost documentation, including source documentation as appropriate, (i.e., receipts, logs, time sheets, payroll records, etc.) as requested by the CITY.
c) Invoices shall be rendered quarterly in arrears.

3.4 The CITY obligation for payment of this Agreement beyond the current fiscal year is contingent upon and limited by the availability of CITY funding from which payment can be made, and invoices shall be rendered quarterly in arrears. No legal liability on the part of the CITY shall arise for payment beyond June 30 of each calendar year unless funds are made available for such payment. In the event that such funds are not forthcoming for any reason, CITY shall immediately notify CONTRACTOR in writing; and this Agreement shall be deemed terminated, have no further force, and effect.

4. Alteration or Changes to the Agreement

4.1 The Board of Supervisors and the COUNTY Purchasing Agent and/or his designee is the only authorized COUNTY representatives who may at any time, by written order, alter this Agreement. If any such alteration causes an increase or decrease in the cost of, or the time required for the performance under this Agreement, an equitable adjustment shall be made in the Agreement price or delivery schedule, or both, and the Agreement shall be modified by written amendment accordingly.

4.2 Any claim by the COUNTY for additional payment related to this Agreement shall be made in writing by the COUNTY within 30 days of when the COUNTY has or should have notice of any actual or claimed change in the work, which results in additional and unanticipated cost to the COUNTY.

5. Termination

5.1. Either Party may terminate this Agreement without cause upon 30 days written notice served upon the other stating the extent and effective date of termination.

Commented [IM1]: City to provide this information.

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Contract ID # HSARC-24-190
RFP# or BOS Agenda/Date or SSJ# Page 5 of 11
Form #116-310 – Dated: 8/31/2023

5.2 After receipt of the notice of termination, both Parties shall:
(a) Stop all work under this Agreement on the date specified in the notice of termination; and
(b) Transfer to CITY and deliver in the manner as directed by CITY any materials, reports or other products, which, if the Agreement had been completed or continued, would have been required to be furnished to CITY.

5.3 After termination, CITY shall make payment only for COUNTY’s performance up to the date of termination in accordance with this Agreement.

5.4 The rights and remedies of COUNTY provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or this Agreement.

6. Disputes

6.1 The parties shall attempt to resolve any disputes amicably at the working level. If that is not successful, the dispute shall be referred to the senior management of the parties. Any dispute relating to this Agreement, which is not resolved by the parties, shall be decided by a court of competent jurisdiction.

6.2 Prior to the filing of any legal action related to this Agreement, the parties shall be obligated to attend a mediation session in Riverside County before a neutral third-party mediator. A second mediation session shall be required if the first session is not successful. The parties shall share the cost of the mediations.

7. Records and Documents
Both Parties shall make available, upon written request by any duly authorized Federal, State, or local government agency, a copy of this Agreement and such books, documents and records as are necessary to certify the nature and extent of the COUNTY’s costs related to this Agreement. All such books, documents and records shall be maintained by both Parties for at least five years following termination of this Agreement and be available for audit by either Party. Either Party shall provide to the other any reports and information related to this Agreement as requested by the requesting Party.

8. Notices
All correspondence and notices required or contemplated by this Agreement shall be delivered to the respective parties at the addresses set forth below and are deemed submitted two days after their deposit in the United States mail, postage prepaid:

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Contract ID # HSARC-24-190
RFP# or BOS Agenda/Date or SSJ# Page 6 of 11
Form #116-310 – Dated: 8/31/2023

COUNTY OF RIVERSIDE CONTRACTOR

RIVERSIDE UNIVERITY HEALTH SYSTEM- CITY OF HEMET

PUBLIC HEALTH (INSERT ADDRESS)
4065 COUNTY CIRCLE DR., STE. 403
RIVERSIDE, CA 92503
ATTN: CONTRACTS UNIT
[email protected]

9. Force Majeure
If either party is unable to comply with any provision of this Agreement due to causes beyond its reasonable control, and which could not have been reasonably anticipated, such as acts of God, acts of war, civil disorders, or other similar acts, such party shall not be held liable for such failure to comply.

10. Hold Harmless/Indemnification
Both Parties shall indemnify and hold harmless the other, their Agencies, Districts, Special Districts and Departments, their respective directors, officers, Board of Supervisors, elected and appointed officials, employees, agents and representatives (individually and collectively hereinafter referred to as Indemnitees) from any liability, action, claim or damage whatsoever, including but not limited to property damage, bodily injury, or death or any other element of any kind or nature. Both Parties shall defend the other at their sole expense including all costs and fees (including, but not limited, to attorney fees, cost of investigation, defense and settlements or awards) in any claim or action based upon such acts, omissions or services.

11. General

11.1 COUNTY shall not delegate or assign any interest in this Agreement, whether by operation of law or otherwise, without the prior written consent of CITY. Any attempt to delegate or assign any interest herein shall be deemed void and of no force or effect.

11.2 In the event the COUNTY receives payment under this Agreement, which is later disallowed by COUNTY for nonconformance with the terms of the Agreement, the CONTRACTOR shall promptly refund the disallowed amount to the COUNTY on request; or at its option the COUNTY may offset the amount disallowed from any payment due to the CONTRACTOR.

11.3 The CITY agrees to cooperate with the COUNTY in the COUNTY’s performance under this Agreement, including, if stated in the Agreement, providing the COUNTY with reasonable facilities and timely access to CITY data, information, and personnel.

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Contract ID # HSARC-24-190
RFP# or BOS Agenda/Date or SSJ# Page 7 of 11
Form #116-310 – Dated: 8/31/2023

11.4 This Agreement shall be governed by the laws of the State of California. Any legal action related to the performance or interpretation of this Agreement shall be filed only in the Superior Court of the State of California located in Riverside, California, and the parties waive any provision of law providing for a change of venue to another location. In the event any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.

11.5 This Agreement may be executed in any number of counterparts, each of which will be an original, but all of which together will constitute one instrument. Each party to this Agreement agrees to the use of electronic signatures, such as digital signatures that meet the requirements of the California Uniform Electronic Transactions Act ((“CUETA”) Cal. Civ. Code §§ 1633.1 to 1633.17), for executing this Agreement. The parties further agree that the electronic signatures of the parties included in this Agreement are intended to authenticate this writing and to have the same force and effect as manual signatures. The CUETA authorizes use of an electronic signature for transactions and contracts among parties in California, including a government agency. Electronic signature means an electronic sound, symbol, or process attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the electronic record pursuant to the CUETA as amended from time to time. Digital signature means an electronic identifier, created by computer, intended by the party using it to have the same force and effect as the use of a manual signature, and shall be reasonably relied upon by the parties. For purposes of this section, a digital signature is a type of "electronic signature" as defined in subdivision (h) of § 1633.2 of the California Civil Code.

11.6 This Agreement, including any attachments or exhibits, constitutes the entire Agreement of the parties with respect to its subject matter and supersedes all prior and contemporaneous representations, proposals, discussions and communications, whether oral or in writing. This Agreement may be changed or modified only by a written amendment signed by authorized representatives of both parties.

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Contract ID # HSARC-24-190
RFP# or BOS Agenda/Date or SSJ# Page 8 of 11
Form #116-310 – Dated: 8/31/2023
IN WITNESS WHEREOF, the Parties hereto have caused their duly authorized representatives to execute this Agreement.

COUNTY OF RIVERSIDE, a political
subdivision of the state of California, on
behalf of its RIVERSIDE UNIVERSITY

HEALTH SYSTEM - PUBLIC HEALTH
By: ________________________________
Chuck Washington, Chair
Board of Supervisors
Dated: ____________________
ATTEST:

Kimberly Rector
Clerk of the Board
By: ___________________
Deputy
APPROVED AS TO FORM:

Minh C. Tran
County Counsel
By: ___________________
Esen Sainz
Deputy County Counsel

CITY OF HEMET
By: ________________________________
Name:

Title:

Dated: ____________________

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Contract ID # HSARC-24-190
RFP# or BOS Agenda/Date or SSJ# Page 9 of 11
Form #116-310 – Dated: 8/31/2023

EXHIBIT A

SCOPE OF SERVICE

1. Statement of Purpose
The purpose of Safe Routes for All is to enable and encourage children and their families to walk or bike to school safely through educational activities.

2. Contract Deliverables
COUNTY shall provide pedestrian and bicycle safety education and activities to identified schools.

2.1. Targeted School Sites

2.1.1. Fruitvale Elementary School

2.1.2. Jacob Weins Elementary School

2.1.3. Whittier Elementary School

2.1.4. McSweeny Elementary School

2.1.5. Rancho Viejo Middle School

2.1.6. Diamond Valley Middle School

3. Services and Activities
COUNTY shall conduct the following activities for each task category:

3.1. Task A – Education

3.1.1. Conduct six (6) Bike Rodeos

3.1.2. Conduct two (2) bicycle safety workshops at local bike shops

3.2. Task B – Events

3.2.1. Conduct one (1) Community Health Fair

3.2.2. Organize one (1) ceremony for one new infrastructure project

3.3. Task C – Stakeholder Engagement

3.3.1. Connect and involve the Hemet City Council, Law Enforcement, and other stakeholders to support project efforts and activities.

3.4. Task D – Evaluation

3.4.1. Distribute and collect pre-parent surveys at each school site

3.4.2. Distribute and collect post-parent surveys at each school site

3.4.3. Distribute and collect pre-student tallies at each school site

3.4.4. Distribute and collect post-student tallies at each school site

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Contract ID # HSARC-24-190
RFP# or BOS Agenda/Date or SSJ# Page 10 of 11
Form #116-310 – Dated: 8/31/2023

EXHIBIT B

PAYMENT PROVISIONS
COUNTY shall receive payment by the CITY for the following services provided as specified in Exhibit A, Scope of Service. The dollar amounts listed in each table below are rounded to the nearest dollar.

1. MAXIMUM AMOUNTS
The maximum aggregate amount paid to COUNTY for each activity shall not exceed the following:

Description Amount

1. Personnel $78,228

2. Contractual Services $15,000

3. Travel $5,000

4. Operational Expenses $32,215

5. Indirect $19,557
Total: $150,000

2. BUDGET BREAKDOWN

2.1. Personnel
Description FTE Hourly Rate Total
Program Coordinator 0.2 $37.04 $23,113
Health Education
Assistant

0.5 26.1 $27,144
Subtotal Personnel $50,257
Fringe Benefits @ 54% of personnel $27,139
Bilingual Pay @ $0.50/hour $832
Total Personnel $78,228

2.2. Contractual Services
Description Amount
LCI $15,000
Total Contractual Services $15,000

2.3. Travel
Description Amount
Mileage $5,000
Total Travel $5,000
Commented [IM2]: What is LCI?

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Contract ID # HSARC-24-190
RFP# or BOS Agenda/Date or SSJ# Page 11 of 11
Form #116-310 – Dated: 8/31/2023

2.4. Operational Expenses
Description Amount
Supplies/Materials $15,000
Bike Incentives $6,000
Educational Workbooks $6,000
Healthy Food $1,715
Printing $3,500
Total Operational Expenses: $32,215
Indirect Costs (25% of personnel) $19,557

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City of Hemet
City Council Meeting

STAFF REPORT
Meeting: City Council Meeting - Aug 13 2024
Department: Public Works
Submitted by: Mark Prestwich, City Manager
Noah Rau, Public Works Director/City Engineer;
☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing TITLE:

A Resolution of the City Council of the City of Hemet, California, Authorizing the City Manager to Execute the Special Terms and Conditions Agreement with the United States Department of Energy for the Energy Efficiency and Conservation Block Grant Program and Accept the Equipment Voucher Rebate in the amount of $141,750, for the Purchase and Installation of LED Lighting and a New Heating, Ventilation, and Air Conditioning (HVAC) Unit for the Simpson Center and Authorizing the Administrative Services Director to Establish Appropriations of $141,750 in Fund 266 Miscellaneous Grants
RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Authorizing the City Manager to Execute the Special Terms and Conditions Agreement with the United States Department of Energy for the Energy Efficiency and Conservation Block Grant Program and Accept the Equipment Voucher Rebate in the amount of $141,750, the Purchase and Installation of LED Lighting and a New Heating, Ventilation, and Air Conditioning (HVAC) Unit for the Simpson Center and Authorizing the Administrative Services Director to Establish Appropriations of $141,750 in Fund 266 Miscellaneous Grants.

BACKGROUND:

The Energy Efficiency and Conservation Block Grant (EECBG) Program aims to help states, local governments, and Tribes implement strategies to reduce energy consumption, decrease fossil fuel emissions, and enhance energy efficiency. Through the voucher option, eligible local governments can receive equipment rebates instead of traditional grants.

The City of Hemet applied for the EECBG Program Equipment Rebate Voucher on April 25, 2024, and received approval on July 3, 2024. The awarded funds will be used to finance, purchase, and install energy-efficient improvements at the Simpson Center, located at 305 E Devonshire Avenue, Hemet, CA 92543.

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The grant fund timeline spans two years, with the City able to request an extension if necessary. The funds will be allocated toward upgrading all interior LED lighting and installing a new air conditioning unit at the Simpson Center. The total reimbursable amount for the grant voucher award is $141,750.

ANALYSIS:

Rising energy prices make outdated HVAC systems costly. Upgrading one of the air conditioning units at the Simpson Center to a more energy-efficient model can help reduce utility bills, align with sustainability goals, and lower greenhouse gas emissions. This improvement will enhance comfort through better temperature control and air quality, benefiting staff productivity and customer satisfaction. High-quality, efficient systems also increase reliability and lifespan, reducing maintenance costs.

Replacing traditional lighting with LED lights further reduces electricity consumption. LED lights use 90% less energy, last 15 times longer, and emit less heat, leading to significant savings on operations, maintenance, and cooling costs.

DISCUSSION:

The decision to upgrade the Simpson Center's HVAC system and interior lighting, funded through the EECBG Program Equipment Rebate Voucher, aligns with financial prudence and environmental sustainability goals. The grant funding significantly reduces the financial burden, making these upgrades feasible.

The energy-efficient HVAC system is expected to reduce utility bills by up to 20%, and the LED lighting will cut electricity consumption, leading to further savings on energy and maintenance costs.

These upgrades will also decrease greenhouse gas emissions, demonstrating the City's commitment to sustainability and enhancing its environmental reputation.

Improved temperature control and air quality from the upgraded HVAC system will create a more comfortable environment for staff and visitors, likely increasing facility usage and satisfaction. The grant funding provides an excellent return on investment, showcasing the importance of leveraging such opportunities for municipal improvements.

PREVIOUS COUNCIL ACTION:

None.

STRATEGIC PLAN INTEGRATION:

GOAL TWO: ECONOMIC OPPORTUNITY
To ensure that Hemet is a hub, with access to quality jobs, shopping options, and a varied and sustained tax base.

Objective 2: Provide resources for new businesses to enhance the customer service experience.

GOAL FOUR: PARTNERSHIP & COLLABORATION
To pursue partnerships that will increase the opportunities available to the community, including our businesses, unemployed, and youth populations.

Objective 1: Develop concepts and programs to increase opportunities for youth recreation.

Objective 2: Develop concepts and programs to enhance the quality of life services.

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Objective 3: Develop programs to offer support to the community's businesses GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 1: Operate in a financially sustainable manner.

FISCAL IMPACT:

There is no General Fund impact. Staff requests that appropriations be established in the amount of $141,750 in Fund 266. There is no match or cost share required for participation in the EECBG Program. However, this grant is reimbursable in nature, requiring the City to expend funds prior to requesting reimbursement.

ATTACHMENT(S):

Attachment 1_ Resolution EECBG Program
Attachment 2_ EECBG Program Special Terms and Conditions

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CITY OF HEMET RESOLUTION NO. 2024-XXX 1
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CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2024-xxx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEMET, CALIFORNIA, AUTHORIZING THE CITY

MANAGER TO EXECUTE THE SPECIAL TERMS AND

CONDITIONS AGREEMENT WITH THE UNITED STATES

DEPARTMENT OF ENERGY FOR THE ENERGY

EFFICIENCY AND CONSERVATION BLOCK GRANT

PROGRAM AND ACCEPT THE EQUIPMENT VOUCHER
REBATE IN THE AMOUNT OF $141,750 FOR THE

PURCHASE AND INSTALLATION OF LED LIGHTING

AND NEW HEATING, VENTILATION, AND AIR

CONDITIONING (HVAC) UNIT FOR THE SIMPSON

CENTER AND AUTHORIZING THE ADMINISTRATIVE

SERVICES DIRECTOR TO ESTABLISH
APPROPRIATIONS OF $141,750 IN FUND 266

MISCELLANEOUS GRANTS
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, the United States Department of Energy (DOE) designed the Energy Efficiency and Conservation Block Grant (EECBG) to assist states, local governments, and Tribes in implementing strategies to reduce energy use, to reduce fossil fuel emissions, to improve energy efficiency, and to build a clean and equitable energy economy.

WHEREAS, the City of Hemet is eligible to apply for and receive EECBG noncompetitive formula grant funding in the allocated amount of $141,750; and

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CITY OF HEMET RESOLUTION NO. 2024-XXX 2
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WHEREAS, The City of Hemet has applied and been approved for the EECBG Equipment Rebate Voucher Program funding in the amount of $141,750, to retrofit Simpson Center with LED lighting and new HVAC equipment; and WHEREAS, execution of the EECBG Program Special Terms and Conditions agreement is a DOE requirement to proceed with retrofit equipment purchase and installation; and
WHEREAS, EECBG funds must be expended within two (2) years after grant award; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:

SECTION 1. FINDINGS - The recitals set forth above are hereby adopted as findings in support of this Resolution.

SECTION 2. Authorizes the City Manager or designee to execute the Special Terms and Conditions agreement with the United States Department of Transportation (DOE) of the Energy Efficiency and Conservation Block Grant Program and Accept the Equipment Voucher in the amount of $141,750.

SECTION 4. Authorizes the Administrative Services Director to establish appropriations in Fund 266 Miscellaneous Grants in the amount of $141,750 in federal funds from the DOE for use as described herein.

SECTION 5. This resolution shall be effective upon adoption.

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CITY OF HEMET RESOLUTION NO. 2024-XXX 3
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CITY OF HEMET RESOLUTION NO. 2024-XXX 4
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PASSED, APPROVED AND ADOPTED this 13th day of August, 2024. ____________________________
Joe Males, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk

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CITY OF HEMET RESOLUTION NO. 2024-XXX 5
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State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 13th day of August, 2024, and was passed by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk

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Template Version 12/19/2023
EECBG Program
Special Terms and Conditions
Special Terms and Conditions
Entity Name:___________________________________ (“Recipient”), which is identified in the Assistance Agreement, and the Office of State and Community Energy Programs (“SCEP”), and Energy Efficiency and Conservation Block Grant Program (“EECBG”), an office within the United States Department of Energy (“DOE”), enters into this Award, to achieve the project objectives and the technical milestones and deliverables stated in Attachment 1 to this Award.

This Award consists of the following documents, including all terms and conditions therein:

Special Terms and Conditions
Attachment 1 Federal Assistance Reporting Checklist (FARC)1 Attachment 2 NEPA Determination2
The following are incorporated into this Award by reference:
• DOE Assistance Regulations, 2 CFR part 200 as amended by 2 CFR part 910 at http://www.eCFR.gov.
• National Policy Requirements (November 12, 2020) at
http://www.nsf.gov/awards/managing/rtc.jsp.
• The Recipient’s application/proposal as approved by SCEP. • Public Law 117-58, also known as the Bipartisan Infrastructure Law (BIL). 1 The FARC will be provided at a later date.
2 The NEPA Determination is attached to your application in the EECBG Program Voucher Application Portal

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Special Terms and Conditions
2 Table of Contents
Subpart A. General Provisions......................................................................................................................... 4 Term 1. Legal Authority and Effect.......................................................................................................................4 Term 2. Flow Down Requirement ........................................................................................................................4 Term 3. Compliance with Federal, State, and Municipal Law .............................................................................4 Term 4. Inconsistency with Federal Law ..............................................................................................................4 Term 5. Federal Stewardship................................................................................................................................4 Term 6. NEPA Requirements ................................................................................................................................4 Term 7. Notice Regarding the Purchase of American-Made Equipment and Products – Sense of Congress ....5 Term 8. Reporting Requirements.........................................................................................................................5 Term 9. Lobbying...................................................................................................................................................5 Term 10. Publications .............................................................................................................................................5 Term 11. No-Cost Extension ...................................................................................................................................6 Term 12. Property Standards..................................................................................................................................6 Term 13. Insurance Coverage .................................................................................................................................6 Term 14. Real Property ...........................................................................................................................................7 Term 15. Equipment ...............................................................................................................................................7 Term 16. Supplies....................................................................................................................................................8 Term 17. Property Trust Relationship ....................................................................................................................8 Term 18. Record Retention.....................................................................................................................................8 Term 19. Audits.......................................................................................................................................................8 Term 20. Indemnity.................................................................................................................................................9 Term 21. Foreign National Participation ................................................................................................................9 Term 22. Post-Award Due Diligence Reviews........................................................................................................9 Subpart B. Financial Provisions .......................................................................................................................10 Term 23. Maximum Obligation.............................................................................................................................10 Term 24. Refund Obligation..................................................................................................................................10 Term 25. Allowable Costs .....................................................................................................................................10 Term 26. Decontamination and/or Decommissioning (D&D) Costs....................................................................10 Term 27. Use of Program Income.........................................................................................................................10 Term 28. Payment Procedures .............................................................................................................................11 Term 29. Budget Changes.....................................................................................................................................11 Subpart C. Miscellaneous Provisions..............................................................................................................12 Term 30. Environmental, Safety and Health Performance of Work at DOE Facilities........................................12 Term 31. System for Award Management and Universal Identifier Requirements...........................................12 Term 32. Nondisclosure and Confidentiality Agreements Assurances ...............................................................14 Term 33. Contractor Change Notification ............................................................................................................15 Term 34. Recipient Integrity and Performance Matters......................................................................................16 Term 35. Export Control........................................................................................................................................18 Term 36. Interim Conflict of Interest Policy for Financial Assistance..................................................................18 Term 37. Organizational Conflict of Interest........................................................................................................18 Term 38. Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment............19 Term 39. Human Subjects Research.....................................................................................................................20 Term 40. Fraud, Waste and Abuse .......................................................................................................................21 Subpart D. Bipartisan Infrastructure Law (BIL)-specific requirements................................................................21 Term 41. Reporting, Tracking and Segregation of Incurred Costs.......................................................................21

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Special Terms and Conditions
3 Term 42. Davis-Bacon Requirements...................................................................................................................22 Term 43. Buy American Requirement for Infrastructure Projects ......................................................................23 Term 44. Affirmative Action and Pay Transparency Requirements....................................................................29 Term 45. Potentially Duplicative Funding Notice ................................................................................................29 Term 46. Transparency of Foreign Connections...................................................................................................29 Term 47. Foreign Collaboration Considerations ..................................................................................................30

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Special Terms and Conditions
4 Subpart A. General Provisions
Term 1. Legal Authority and Effect
A DOE financial assistance award is valid only if it is in writing and is signed, either in writing or electronically, by a DOE Contracting Officer.

The Recipient may accept or reject the Award. Acknowledgement of award documents by the Recipient’s authorized representative through electronic systems used by DOE, specifically The EECBG Program Voucher Portal (https://doerebates.my.site.com/eecbgvouchers/s/), constitutes the Recipient's acceptance of the terms and conditions of this Award.

Acknowledgement via the EECBG Program Voucher Portal by the Recipient’s authorized representative constitutes the Recipient's electronic signature.

Term 2. Flow Down Requirement
The Recipient agrees to apply the terms and conditions of this Award, as applicable to all subcontractors as required by 2 CFR 200.101, and to require their strict compliance therewith.

Further, the Recipient must apply the Award terms as required by 2 CFR 200.327 to all sub contractors and to require their strict compliance therewith.

Term 3. Compliance with Federal, State, and Municipal Law The Recipient is required to comply with applicable Federal, state, and local laws and regulations for all work performed under this Award. The Recipient is required to obtain all necessary Federal, state, and local permits, authorizations, and approvals for all work performed under this Award.

Term 4. Inconsistency with Federal Law
Any apparent inconsistency between Federal statutes and regulations and the terms and conditions contained in this Award must be referred to the DOE Award Administrator for guidance.

Term 5. Federal Stewardship
SCEP will exercise normal Federal stewardship in overseeing the project activities performed under this Award. Stewardship activities include, but are not limited to, conducting site visits; reviewing performance and financial reports; providing technical assistance and/or temporary intervention in unusual circumstances to address deficiencies that develop during the project; assuring compliance with terms and conditions; and reviewing technical performance after project completion to ensure that the project objectives have been accomplished.

Term 6. NEPA Requirements
DOE must comply with the National Environmental Policy Act (NEPA) prior to authorizing the use of Federal funds. Based on all information provided by the Recipient, SCEP has made a

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Special Terms and Conditions
5 NEPA determination by issuing a categorical exclusion (CX) for all activities listed in the Application approved by the Contracting Officer and the DOE NEPA Determination. The Recipient is thereby authorized to use Federal funds for the defined project activities, except where such activity is subject to a restriction set forth elsewhere in this Award.

This authorization is specific to the project activities and locations as described in the Application approved by the Contracting Officer and the DOE NEPA Determination.

If the Recipient later intends to add to or modify the activities or locations as described in the approved Application and the DOE NEPA Determination, those new activities/locations or modified activities/locations are subject to additional NEPA review and are not authorized for Federal funding until the Contracting Officer provides written authorization on those additions or modifications. Should the Recipient elect to undertake activities or change locations prior to written authorization from the Contracting Officer, the Recipient does so at risk of not receiving Federal funding for those activities, and such costs may not be recognized as allowable cost share.

Condition(s):

NEPA Logs if conducting potentially ground disturbing activities.

Term 7. Notice Regarding the Purchase of American-Made Equipment and Products – Sense of Congress
It is the sense of the Congress that, to the greatest extent practicable, all equipment and products purchased with funds made available under this Award should be American-made.

Term 8. Reporting Requirements
The reporting requirements for this Award are identified on the Federal Assistance Reporting Checklist, attached to this Award. Failure to comply with these reporting requirements is considered a material noncompliance with the terms of the Award. Noncompliance may result in withholding of future payments, suspension, or termination of the current award, and withholding of future awards. A willful failure to perform, a history of failure to perform, or unsatisfactory performance of this and/or other financial assistance awards, may also result in a debarment action to preclude future awards by Federal agencies.

Term 9. Lobbying
By accepting funds under this Award, the Recipient agrees that none of the funds obligated on the Award shall be expended, directly or indirectly, to influence congressional action on any legislation or appropriation matters pending before Congress, other than to communicate to Members of Congress as described in 18 U.S.C. § 1913. This restriction is in addition to those prescribed elsewhere in statute and regulation.

Term 10. Publications

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Special Terms and Conditions
6 The Recipient is required to include the following acknowledgement in publications arising out of, or relating to, work performed under this Award, whether copyrighted or not:
• Acknowledgment: “This material is based upon work supported by the U.S. Department of Energy’s Office of State and Community Energy Programs (SCEP) under the Energy Efficiency and Conservation Block Grant (EECBG) Program Application # XXXXXXXXX” • Full Legal Disclaimer: “This report was prepared as an account of work sponsored by an agency of the United States Government. Neither the United States Government nor any agency thereof, nor any of their employees, makes any warranty, express or implied, or assumes any legal liability or responsibility for the accuracy, completeness, or usefulness of any information, apparatus, product, or process disclosed, or represents that its use would not infringe privately owned rights. Reference herein to any specific commercial product, process, or service by trade name, trademark, manufacturer, or otherwise does not necessarily constitute or imply its endorsement, recommendation, or favoring by the United States Government or any agency thereof.

The views and opinions of authors expressed herein do not necessarily state or reflect those of the United States Government or any agency thereof.” Abridged Legal Disclaimer: “The views expressed herein do not necessarily represent the views of the U.S. Department of Energy or the United States Government.” Recipients should make every effort to include the full Legal Disclaimer. However, in the event that recipients are constrained by formatting and/or page limitations set by the publisher, the abridged Legal Disclaimer is an acceptable alternative.

Term 11. No-Cost Extension
As provided in 2 CFR 200.308, the Recipient must provide the Contracting Officer with notice in advance if it intends to utilize a one-time, no-cost extension of this Award. The notification must include the supporting reasons and the revised period of performance. The Recipient must submit this notification in writing to the Contracting Officer and DOE Technology Manager/ Project Officer at least 30 days before the end of the current budget period.

Any no-cost extension will not alter the project scope, milestones, deliverables, or budget of this Award.

Term 12. Property Standards
The complete text of the Property Standards can be found at 2 CFR 200.310 through 200.316.

Also see 2 CFR 910.360 for additional requirements for real property and equipment for ForProfit recipients.

Term 13. Insurance Coverage

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Special Terms and Conditions
7 See 2 CFR 200.310 for insurance requirements for real property and equipment acquired or improved with Federal funds. Also see 2 CFR 910.360(d) for additional requirements for real property and equipment for For-Profit recipients.

Term 14. Real Property
Subject to the conditions set forth in 2 CFR 200.311, title to real property acquired or improved under a Federal award will conditionally vest upon acquisition in the non-Federal entity. The non-Federal entity cannot encumber this property and must follow the requirements of 2 CFR 200.311 before disposing of the property.

Except as otherwise provided by Federal statutes or by the Federal awarding agency, real property will be used for the originally authorized purpose as long as needed for that purpose.

When real property is no longer needed for the originally authorized purpose, the non-Federal entity must obtain disposition instructions from DOE or pass-through entity. The instructions must provide for one of the following alternatives: (1) retain title after compensating DOE as described in 2 CFR 200.311(c)(1); (2) Sell the property and compensate DOE as specified in 2 CFR 200.311(c)(2); or (3) transfer title to DOE or to a third party designated/approved by DOE as specified in 2 CFR 200.311(c)(3).

See 2 CFR 200.311 for additional requirements pertaining to real property acquired or improved under a Federal award.

Term 15. Equipment
Subject to the conditions provided in 2 CFR 200.313, title to equipment (property) acquired under a Federal award will conditionally vest upon acquisition with the non-Federal entity. The non-Federal entity cannot encumber this property and must follow the requirements of 2 CFR 200.313 before disposing of the property.

Equipment must be used by the non-Federal entity in the program or project for which it was acquired as long as it is needed, whether or not the project or program continues to be supported by the Federal award. When no longer needed for the originally authorized purpose, the equipment may be used by programs supported by DOE in the priority order specified in 2 CFR 200.313(c)(1)(i) and (ii).

Management requirements, including inventory and control systems, for equipment are provided in 2 CFR 200.313(d).

When equipment acquired under a Federal award is no longer needed, the non-Federal entity must obtain disposition instructions from DOE or pass-through entity.

Disposition will be made as follows: (1) items of equipment with a current fair market value of $5,000 or less may be retained, sold, or otherwise disposed of with no further obligation to DOE; (2) Non-Federal entity may retain title or sell the equipment after compensating DOE as

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8 described in 2 CFR 200.313(e)(2); or (3) transfer title to DOE or to an eligible third party as specified in 2 CFR 200.313(e)(3).

See 2 CFR 200.313 for additional requirements pertaining to equipment acquired under a Federal award. See also 2 CFR 200.439 Equipment and other capital expenditures.

Term 16. Supplies
See 2 CFR 200.314 for requirements pertaining to supplies acquired under a Federal award. See also 2 CFR 200.453 Materials and supplies costs, including costs of computing devices.

Term 17. Property Trust Relationship
Real property, equipment, and intangible property, that are acquired or improved with a Federal award must be held in trust by the non-Federal entity as trustee for the beneficiaries of the project or program under which the property was acquired or improved. See 2 CFR 200.316 for additional requirements pertaining to real property, equipment, and intangible property acquired or improved under a Federal award.

Term 18. Record Retention
Consistent with 2 CFR 200.334 through 200.338, the Recipient is required to retain records relating to this Award.

Term 19. Audits
A. Government-Initiated Audits
The Recipient must provide any information, documents, site access, or other assistance requested by SCEP, DOE or Federal auditing agencies (e.g., DOE Inspector General, Government Accountability Office) for the purpose of audits and investigations. Such assistance may include, but is not limited to, reasonable access to the Recipient’s records relating to this Award.

Consistent with 2 CFR part 200 as amended by 2 CFR part 910, DOE may audit the Recipient’s financial records or administrative records relating to this Award at any time. Government-initiated audits are generally paid for by DOE.

DOE may conduct a final audit at the end of the project period (or the termination of the Award, if applicable). Upon completion of the audit, the Recipient is required to refund to DOE any payments for costs that were determined to be unallowable. If the audit has not been performed or completed prior to the closeout of the award, DOE retains the right to recover an appropriate amount after fully considering the recommendations on disallowed costs resulting from the final audit.

DOE will provide reasonable advance notice of audits and will minimize interference

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9 with ongoing work, to the maximum extent practicable.

B. Annual Independent Audits (Single Audit or Compliance Audit) The Recipient must comply with the annual independent audit requirements in 2 CFR 200.500 through .521 for institutions of higher education, nonprofit organizations, and state and local governments (Single audit), and 2 CFR 910.500 through .521 for for-profit entities (Compliance audit).

The annual independent audits are separate from Government-initiated audits discussed in part A. of this Term and must be paid for by the Recipient. To minimize expense, the Recipient may have a Compliance audit in conjunction with its annual audit of financial statements. The financial statement audit is not a substitute for the Compliance audit. If the audit (Single audit or Compliance audit, depending on Recipient entity type) has not been performed or completed prior to the closeout of the award, DOE may impose one or more of the actions outlined in 2 CFR 200.339, Remedies for Noncompliance.

Term 20. Indemnity
The Recipient shall indemnify DOE and its officers, agents, or employees for any and all liability, including litigation expenses and attorneys' fees, arising from suits, actions, or claims of any character for death, bodily injury, or loss of or damage to property or to the environment, resulting from the project, except to the extent that such liability results from the direct fault or negligence of DOE officers, agents or employees, or to the extent such liability may be covered by applicable allowable costs provisions.

Term 21. Foreign National Participation
If the Recipient (including any of its contractors) anticipates involving foreign nationals in the performance of the Award, the Recipient must, upon DOE’s request, provide DOE with specific information about each foreign national to ensure compliance with the requirements for participation and access approval. The volume and type of information required may depend on various factors associated with the Award. The DOE Contracting Officer will notify the Recipient if this information is required.

DOE may elect to deny a foreign national’s participation in the Award. Likewise, DOE may elect to deny a foreign national’s access to a DOE sites, information, technologies, equipment, programs or personnel.

Term 22. Post-Award Due Diligence Reviews
During the life of the Award, DOE may conduct ongoing due diligence reviews, through Government resources, to identify potential risks of undue foreign influence. In the event, a risk is identified, DOE may require risk mitigation measures, including but not limited to, requiring an individual or entity not participate in the Award.

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10 Subpart B. Financial Provisions
Term 23. Maximum Obligation
The maximum obligation of DOE for this Award is the total “Funds Obligated” stated in Block 13 of the Assistance Agreement to this Award.

Term 24. Refund Obligation
The Recipient must refund any excess payments received from SCEP, including any costs determined unallowable by the Contracting Officer. Upon the end of the project period (or the termination of the Award, if applicable), the Recipient must refund to SCEP the difference between (1) the total payments received from SCEP, and (2) the Federal share of the costs incurred. Refund obligations under this Term do not supersede the annual reconciliation or true up process if specified under the Indirect Cost Term.

Term 25. Allowable Costs
SCEP determines the allowability of costs through reference to 2 CFR part 200 as amended by 2 CFR part 910. All project costs must be allowable, allocable, and reasonable. The Recipient must document and maintain records of all project costs, including, but not limited to, the costs paid by Federal funds, costs claimed by its subcontractors, and project costs that the Recipient claims as cost sharing, including in-kind contributions. The Recipient is responsible for maintaining records adequate to demonstrate that costs claimed have been incurred, are reasonable, allowable and allocable, and comply with the cost principles. Upon request, the Recipient is required to provide such records to SCEP. Such records are subject to audit.

Failure to provide SCEP adequate supporting documentation may result in a determination by the Contracting Officer that those costs are unallowable.

The Recipient is required to obtain the prior written approval of the Contracting Officer for any foreign travel costs.

Term 26. Decontamination and/or Decommissioning (D&D) Costs Notwithstanding any other provisions of this Award, the Government shall not be responsible for or have any obligation to the Recipient for (1) Decontamination and/or Decommissioning (D&D) of any of the Recipient’s facilities, or (2) any costs which may be incurred by the Recipient in connection with the D&D of any of its facilities due to the performance of the work under this Award, whether said work was performed prior to or subsequent to the effective date of the Award.

Term 27. Use of Program Income
If the Recipient earns program income during the project period as a result of this Award, the

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11 Recipient must add the program income to the funds committed to the Award and used to further eligible project objectives.

Term 28. Payment Procedures
A. Method of Payment
Payment will be made by reimbursement by CFO through ACH. Equipment rebate voucher applications will be approved for payment by DOE once the equipment has been installed and all required documentation has been provided.

B. Payments
All payments are made by electronic funds transfer to the bank account identified attached to the Recipient’s UEI and identified in the Recipient’s SAM.gov account.

C. Unauthorized Drawdown of Federal Funds
For each budget period, the Recipient may not spend more than the Federal share authorized to that award, without specific written approval from the Contracting Officer. The Recipient must immediately refund SCEP any amounts spent in excess of the authorized amount.

A. Supporting Documents for Agency Approval of Payments DOE may request additional information from the Recipient to support the payment requests prior to release of funds, as deemed necessary. The Recipient is required to comply with these requests. Supporting documents include invoices, copies of contracts, vendor quotes, proof of installation and other expenditure explanations that justify the payment requests.

Term 29. Budget Changes
A. Budget Changes Generally
The Contracting Officer has reviewed and approved the budget in Attachment 1 to this Award.

Any increase in the total project cost, whether DOE share or Cost Share, which is stated as “Total” in Block 12 to the Assistance Agreement of this Award, must be approved in advance and in writing by the Contracting Officer.

Any change that alters the project scope, milestones or deliverables requires prior written approval of the Contracting Officer. SCEP may deny reimbursement for any failure to comply with the requirements in this term.

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12 B. Transfers of Funds Among Direct Cost Categories
The Recipient is required to obtain the prior written approval of the Contracting Officer for any transfer of funds among direct cost categories where the cumulative amount of such transfers exceeds or is expected to exceed 10 percent of the total project cost stated in the budget on the recipient’s application.

The Recipient is required to notify the DOE Technology Manager/Project Officer of any transfer of funds among direct cost categories where the cumulative amount of such transfers is equal to or below 10 percent of the total project cost, stated in the budget on the recipient’s application.

Subpart C. Miscellaneous Provisions
Term 30. Environmental, Safety and Health Performance of Work at DOE Facilities
With respect to the performance of any portion of the work under this Award which is performed at a DOE -owned or controlled site, the Recipient agrees to comply with all State and Federal Environmental, Safety and Health (ES&H) regulations and with all other ES&H requirements of the operator of such site.

Prior to the performance on any work at a DOE-owned or controlled site, the Recipient shall contact the site facility manager for information on DOE and site-specific ES&H requirements.

The Recipient is required apply this provision to its contractors.

Term 31. System for Award Management and Universal Identifier Requirements
A. Requirement for Registration in the System for Award Management (SAM) Unless the Recipient is exempted from this requirement under 2 CFR 25.110, tThe Recipient must maintain the currency of its information in SAM until the Recipient submits the final financial report required under this Award or receive the final payment, whichever is later. This requires that the Recipient reviews and updates the information at least annually after the initial registration, and more frequently if required by changes in its information or another award term.

B. Unique Entity Identifier (UEI)
SAM automatically assigns a UEI to all active SAM.gov registered entities. Entities no longer have to go to a third-party website to obtain their identifier. This information

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13 is displayed on SAM.gov.

If the Recipient is authorized to make subawards under this Award, the Recipient:
i. Must notify potential subrecipients that no entity (see definition in paragraph C of this award term) may receive a subaward from the Recipient unless the entity has provided its UEI number to the Recipient.
ii. May not make a subaward to an entity unless the entity has provided its UEI number to the Recipient.

C. Definitions
For purposes of this award term:
i. System for Award Management (SAM) means the Federal repository into which an entity must provide information required for the conduct of business as a recipient. Additional information about registration procedures may be found at the SAM Internet site (currently at ).
ii. Unique Entity Identifier (UEI) is the 12-character, alpha-numeric identifier that will be assigned by SAM.gov upon registration.
iii. Entity, as it is used in this award term, means all of the following, as defined at 2 CFR Part 25, subpart C:

1. A Governmental organization, which is a State, local government, or Indian Tribe.

2. A foreign public entity.

3. A domestic or foreign nonprofit organization.

4. A domestic or foreign for-profit organization.

5. A Federal agency, but only as a subrecipient under an award or subaward to a non-Federal entity.
iv. Subaward:

1. This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which the Recipient received this Award and that the Recipient awards to an eligible subrecipient.

2. The term does not include the Recipient’s procurement of property and services needed to carry out the project or program (for further explanation, see 2 CFR 200.501 Audit requirements, (f) Subrecipients

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14 and Contractors and/or 2 CFR 910.501 Audit requirements, (f) Subrecipients and Contractors).

3. A subaward may be provided through any legal agreement, including an agreement that the Recipient considers a contract.
v. Subrecipient means an entity that:

1. Receives a subaward from the Recipient under this Award; and

2. Is accountable to the Recipient for the use of the Federal funds provided by the subaward.

Term 32. Nondisclosure and Confidentiality Agreements Assurances A. By entering into this agreement, the Recipient attests that it does not and will not require its employees or contractors to sign internal nondisclosure or confidentiality agreements or statements prohibiting or otherwise restricting its employees or contactors from lawfully reporting waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

B. The Recipient further attests that it does not and will not use any Federal funds to implement or enforce any nondisclosure and/or confidentiality policy, form, or agreement it uses unless it contains the following provisions:
i. ‘‘These provisions are consistent with and do not supersede, conflict with, or otherwise alter the employee obligations, rights, or liabilities created by existing statute or Executive order relating to (1) classified information, (2) communications to Congress, (3) the reporting to an Inspector General of a violation of any law, rule, or regulation, or mismanagement, a gross waste of funds, an abuse of authority, or a substantial and specific danger to public health or safety, or (4) any other whistleblower protection. The definitions, requirements, obligations, rights, sanctions, and liabilities created by controlling Executive orders and statutory provisions are incorporated into this agreement and are controlling.’’
ii. The limitation above shall not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information. iii. Notwithstanding provision listed in paragraph (a), a nondisclosure or confidentiality policy form or agreement that is to be executed by a person connected with the conduct of an intelligence or intelligence-related activity,

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15 other than an employee or officer of the United States Government, may contain provisions appropriate to the particular activity for which such document is to be used. Such form or agreement shall, at a minimum, require that the person will not disclose any classified information received in the course of such activity unless specifically authorized to do so by the United States Government. Such nondisclosure or confidentiality forms shall also make it clear that they do not bar disclosures to Congress, or to an authorized official of an executive agency or the Department of Justice, that are essential to reporting a substantial violation of law.

Term 33. Contractor Change Notification
Except for contractors specifically proposed as part of the Recipient’s Application for award, the Recipient must notify the Contracting Officer and Project Manager in writing 30 days prior to the execution of new or modified contract agreements, including naming any To Be Determined contractors. This notification does not constitute a waiver of the prior approval requirements outlined in 2 CFR part 200 as amended by 2 CFR part 910, nor does it relieve the Recipient from its obligation to comply with applicable Federal statutes, regulations, and executive orders.

In order to satisfy this notification requirement, the Recipient documentation must, as a minimum, include the following:
• A description of the service to be provided or the equipment to be purchased. • An assurance that the process undertaken by the Recipient to solicit the contractor complies with their written procurement procedures as outlined in 2 CFR 200.317 through 200.327.
• An assurance that no planned, actual or apparent conflict of interest exists between the Recipient and the selected contractor and that the Recipient’s written standards of conduct were followed.
3 • A completed Environmental Questionnaire, if applicable. • An assurance that the contractor is not a debarred or suspended entity. • An assurance that all required award provisions will be flowed down in the resulting contract agreement.
3 It is DOE’s position that the existence of a “covered relationship” as defined in 5 CFR 2635.502(a)&(b) between a member of the Recipient’s owners or senior management and a member of a subrecipient’s owners or senior management creates at a minimum an apparent conflict of interest that would require the Recipient to notify the Contracting Officer and provide detailed information and justification (including, for example, mitigation measures) as to why the subrecipient agreement does not create an actual conflict of interest. The Recipient must also notify the Contracting Officer of any new subrecipient agreement with: (1) an entity that is owned or otherwise controlled by the Recipient; or (2) an entity that is owned or otherwise controlled by another entity that also owns or otherwise controls the Recipient, as it is DOE’s position that these situations also create at a minimum an apparent conflict of interest.

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16 The Recipient is responsible for making a final determination to award or modify contractor agreements under this agreement, but the Recipient may not proceed with the contractor agreement until the Contracting Officer determines, and provides the Recipient written notification, that the information provided is adequate.

Should the Recipient not receive a written notification of adequacy from the Contracting Officer within 30 days of the submission of the contractor documentation stipulated above, the Recipient may proceed to award or modify the proposed contractor agreement.

Term 34. Recipient Integrity and Performance Matters
A. General Reporting Requirement
If the total value of your currently active Financial Assistance awards, grants, and procurement contracts from all Federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of this Federal award, then you as the recipient during that period of time must maintain the currency of information reported to the System for Award Management (SAM) that is made available in the designated integrity and performance system (currently the Federal Awardee Performance and Integrity Information System (FAPIIS)) about civil, criminal, or administrative proceedings described in paragraph 2 of this term. This is a statutory requirement under section 872 of Public Law 110-417, as amended (41 U.S.C. 2313). As required by section 3010 of Public Law 111-212, all information posted in the designated integrity and performance system on or after April 15, 2011, except past performance reviews required for Federal procurement contracts, will be publicly available.

B. Proceedings About Which You Must Report
Submit the information required about each proceeding that:
i. Is in connection with the award or performance of a Financial Assistance, cooperative agreement, or procurement contract from the Federal Government;
ii. Reached its final disposition during the most recent five-year period; and iii. Is one of the following:

1. A criminal proceeding that resulted in a conviction, as defined in paragraph E of this award term and condition;

2. A civil proceeding that resulted in a finding of fault and liability and payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more;

3. An administrative proceeding, as defined in paragraph E of this term, that resulted in a finding of fault and liability and your payment of either a monetary fine or penalty of $5,000 or more or
reimbursement, restitution, or damages in excess of $100,000; or

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17 4. Any other criminal, civil, or administrative proceeding if:
a. It could have led to an outcome described in paragraph B.iii.1, 2, or 3 of this term;
b. It had a different disposition arrived at by consent or compromise with an acknowledgment of fault on your part; and
c. The requirement in this term to disclose information about the proceeding does not conflict with applicable laws and regulations.

C. Reporting Procedures
Enter in the SAM Entity Management area the information that SAM requires about each proceeding described in paragraph B of this term. You do not need to submit the information a second time under assistance awards that you received if you already provided the information through SAM because you were required to do so under Federal procurement contracts that you were awarded.

D. Reporting Frequency
During any period of time when you are subject to the requirement in paragraph A of this term, you must report proceedings information through SAM for the most recent five-year period, either to report new information about any proceeding(s) that you have not reported previously or affirm that there is no new information to report. Recipients that have Federal contract, Financial Assistance awards, (including cooperative agreement awards) with a cumulative total value greater than $10,000,000, must disclose semiannually any information about the criminal, civil, and administrative proceedings.

E. Definitions
For purposes of this term:
i. Administrative proceeding means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative proceedings, Civilian Board of Contract Appeals proceedings, and Armed Services Board of Contract Appeals proceedings). This includes proceedings at the Federal and State level but only in connection with performance of a Federal contract or Financial Assistance awards. It does not include audits, site visits, corrective plans, or inspection of deliverables.
ii. Conviction means a judgment or conviction of a criminal offense by any court of competent jurisdiction, whether entered upon a verdict or a plea, and includes a conviction entered upon a plea of nolo contendere. iii. Total value of currently active Financial Assistance awards, cooperative agreements and procurement contracts includes—

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18 1. Only the Federal share of the funding under any Federal award with a recipient cost share or match; and

2. The value of all expected funding increments under a Federal award and options, even if not yet exercised.

Term 35. Export Control
The United States government regulates the transfer of information, commodities, technology, and software considered to be strategically important to the U.S. to protect national security, foreign policy, and economic interests without imposing undue regulatory burdens on legitimate international trade. There is a network of Federal agencies and regulations that govern exports that are collectively referred to as “Export Controls.” The Recipient is responsible for ensuring compliance with all applicable United States Export Control laws and regulations relating to any work performed under a resulting award.

The Recipient must immediately report to DOE any export control violations related to the project funded under this award, at the recipient or subrecipient level, and provide the corrective action(s) to prevent future violations.

Term 36. Interim Conflict of Interest Policy for Financial Assistance The DOE interim Conflict of Interest Policy for Financial Assistance (COI Policy) can be found at https://www.energy.gov/management/department-energy-interim-conflict-interest-policyrequirements-financial-assistance. This policy is applicable to all non-Federal entities applying for, or that receive, DOE funding by means of a financial assistance award (e.g., a grant, cooperative agreement, or technology investment agreement) and, through the implementation of this policy by the entity, to each Investigator who is planning to participate in, or is participating in, the project funded wholly or in part under this Award. The term “Investigator” means the PI and any other person, regardless of title or position, who is responsible for the purpose, design, conduct, or reporting of a project funded by DOE or proposed for funding by DOE. The Recipient must flow down the requirements of the interim COI Policy to any contracting non-Federal entities, with the exception of DOE National Laboratories. Further, the Recipient must identify all financial conflicts of interests (FCOI), i.e., managed and unmanaged/ unmanageable, in its initial and ongoing FCOI reports.

Prior to award, the Recipient was required to: 1) ensure all Investigators on this Award completed their significant financial disclosures; 2) review the disclosures; 3) determine whether a FCOI exists; 4) develop and implement a management plan for FCOIs; and 5) provide DOE with an initial FCOI report that includes all FCOIs (i.e., managed and unmanaged/unmanageable). Within 180 days of the date of the Award, the Recipient must be in full compliance with the other requirements set forth in DOE’s interim COI Policy.

Term 37. Organizational Conflict of Interest
Organizational conflicts of interest are those where, because of relationships with a parent company, affiliate, or subsidiary organization, the Recipient is unable or appears to be unable to

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19 be impartial in conducting procurement action involving a related organization (2 CFR 200.318(c)(2)).

The Recipient must disclose in writing any potential or actual organizational conflict of interest to the DOE Contracting Officer. The Recipient must provide the disclosure prior to engaging in a procurement or transaction using project funds with a parent, affiliate, or subsidiary organization that is not a state, local government, or Indian tribe. For a list of the information that must be included the disclosure, see Section VI. of the DOE interim Conflict of Interest Policy for Financial Assistance at https://www.energy.gov/management/department-energyinterim-conflict-interest-policy-requirements-financial-assistance.

If the effects of the potential or actual organizational conflict of interest cannot be avoided, neutralized, or mitigated, the Recipient must procure goods and services from other sources when using project funds. Otherwise, DOE may terminate the Award in accordance with 2 CFR 200.340 unless continued performance is determined to be in the best interest of the Federal government.

The Recipient must flow down the requirements of the interim COI Policy to any contracting non-Federal entities, with the exception of DOE National Laboratories. The Recipient is responsible for ensuring contractor compliance with this term.

If the Recipient has a parent, affiliate, or subsidiary organization that is not a state, local government, or Indian tribe, the Recipient must maintain written standards of conduct covering organizational conflicts of interest.

Term 38. Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment
As set forth in 2 CFR 200.216, recipients and subrecipients are prohibited from obligating or expending project funds (Federal and non-Federal funds) to:
(1) Procure or obtain;
(2) Extend or renew a contract to procure or obtain; or (3) Enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232, section 889, covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). (i) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video

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20 surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). (ii) Telecommunications or video surveillance services provided by such entities or using such equipment.
(iii) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

See Public Law 115-232, section 889 for additional information.

Term 39. Human Subjects Research
Research involving human subjects, biospecimens, or identifiable private information conducted with Department of Energy (DOE) funding is subject to the requirements of DOE Order 443.1C, Protection of Human Research Subjects, 45 CFR Part 46, Protection of Human Subjects (subpart A which is referred to as the “Common Rule”), and 10 CFR Part 745, Protection of Human Subjects.

Federal regulation and the DOE Order require review by an Institutional Review Board (IRB) of all proposed human subjects research projects. The IRB is an interdisciplinary ethics board responsible for ensuring that the proposed research is sound and justifies the use of human subjects or their data; the potential risks to human subjects have been minimized; participation is voluntary; and clear and accurate information about the study, the benefits and risks of participating, and how individuals’ data/specimens will be protected/used, is provided to potential participants for their use in determining whether or not to participate.

The Recipient shall provide the Federal Wide Assurance number identified in item 1 below and the certification identified in item 2 below to DOE prior to initiation of any project that will involve interactions with humans in some way (e.g., through surveys); analysis of their identifiable data (e.g., demographic data and energy use over time); asking individuals to test devices, products, or materials developed through research; and/or testing of commercially available devices in buildings/homes in which humans will be present. Note: This list of examples is illustrative and not all inclusive.

No DOE funded research activity involving human subjects, biospecimens, or identifiable private information shall be conducted without:

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21 1) A registration and a Federal Wide Assurance of compliance accepted by the Office of Human Research Protection (OHRP) in the Department of Health and Human Services; and
2) Certification that the research has been reviewed and approved by an Institutional Review Board (IRB) provided for in the assurance. IRB review may be accomplished by the awardee’s institutional IRB; by the Central DOE IRB; or if collaborating with one of the DOE national laboratories, by the DOE national laboratory IRB.

The Recipient is responsible for ensuring all subrecipients comply and for reporting information on the project annually to the DOE Human Subjects Research Database (HSRD) at https://science.osti.gov/HumanSubjects/Human-Subjects-Database/home. Note: If a DOE IRB is used, no end of year reporting will be needed.

Additional information on the DOE Human Subjects Research Program can be found at:
https://science.osti.gov/ber/human-subjects
Term 40. Fraud, Waste and Abuse
The mission of the DOE Office of Inspector General (OIG) is to strengthen the integrity, economy and efficiency of DOE’s programs and operations including deterring and detecting fraud, waste, abuse and mismanagement. The OIG accomplishes this mission primarily through investigations, audits, and inspections of Department of Energy activities to include grants, cooperative agreements, loans, and contracts. The OIG maintains a Hotline for reporting allegations of fraud, waste, abuse, or mismanagement. To report such allegations, please visit https://www.energy.gov/ig/ig‐hotline.

Additionally, the Recipient must be cognizant of the requirements of 2 CFR § 200.113 Mandatory disclosures, which states:

The non‐Federal entity or applicant for a Federal award must disclose, in a timely manner, in writing to the Federal awarding agency or pass‐through entity all violations of Federal criminal law involving fraud, bribery, or gratuity violations potentially affecting the Federal award. Non‐Federal entities that have received a Federal award including the term and condition outlined in appendix XII of 2 CFR Part 200 are required to report certain civil, criminal, or administrative proceedings to SAM (currently FAPIIS). Failure to make required disclosures can result in any of the remedies described in § 200.339. (See also 2 CFR part 180, 31 U.S.C. 3321, and 41 U.S.C. 2313.) Subpart D. Bipartisan Infrastructure Law (BIL)-specific requirements

Term 41. Reporting, Tracking and Segregation of Incurred Costs

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22 BIL funds can be used in conjunction with other funding, as necessary to complete projects, but tracking and reporting must be separate to meet the reporting requirements of the BIL and related Office of Management and Budget (OMB) Guidance. The Recipient must keep separate records for BIL funds and must ensure those records comply with the requirements of the BIL.

Funding provided through the BIL that is supplemental to an existing grant or cooperative agreement is one-time funding.

Term 42. Davis-Bacon Requirements
This award is funded under Division D of the Bipartisan Infrastructure Law (BIL). All laborers and mechanics employed by the recipient, subrecipients, contractors or subcontractors in the performance of construction, alteration, or repair work in excess of $2,000 on an award funded directly by or assisted in whole or in part by funds made available under this award shall be paid wages at rates not less than those prevailing on similar projects in the locality, as determined by the Secretary of Labor in accordance with subchapter IV of chapter 31 of title 40, United States Code commonly referred to as the “Davis-Bacon Act” (DBA).

Recipients shall provide written assurance acknowledging the DBA requirements for the award or project and confirming that all of the laborers and mechanics performing construction, alteration, or repair, through funding under the award are paid or will be paid wages at rates not less than those prevailing on projects of a character similar in the locality as determined by Subchapter IV of Chapter 31 of Title 40, United States Code (Davis-Bacon Act).

The Recipient must comply with all of the Davis-Bacon Act requirements, including but not limited to:
(1) ensuring that the wage determination(s) and appropriate Davis-Bacon clauses and requirements are flowed down to and incorporated into any applicable subcontracts.
(2) being responsible for compliance by any subcontractor with the Davis-Bacon labor standards.
(3) receiving and reviewing certified weekly payrolls submitted by all subcontractors and subrecipients for accuracy and to identify potential compliance issues.
(4) maintaining original certified weekly payrolls for 3 years after the completion of the project and must make those payrolls available to the DOE or the Department of Labor upon request, as required by 29 CFR 5.6(a)(2). (5) conducting payroll and job-site reviews for construction work, including interviews with employees, with such frequency as may be necessary to assure compliance by its subcontractors and as requested or directed by the DOE. (6) cooperating with any authorized representative of the Department of Labor in their inspection of records, interviews with employees, and other actions undertaken as part of a Department of Labor investigation.

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Special Terms and Conditions
23 (7) posting in a prominent and accessible place the wage determination(s) and Department of Labor Publication: WH-1321, Notice to Employees Working on Federal or Federally Assisted Construction Projects.
(8) notifying the Contracting Officer of all labor standards issues, including all complaints regarding incorrect payment of prevailing wages and/or fringe benefits, received from the recipient, , contractor, or subcontractor employees; significant labor standards violations, as defined in 29 CFR 5.7; disputes concerning labor standards pursuant to 29 CFR parts 4, 6, and 8 and as defined in FAR 52.222-14; disputed labor standards determinations; Department of Labor investigations; or legal or judicial proceedings related to the labor standards under this Contract, a subcontract, or subrecipient award. (9) preparing and submitting to the Contracting Officer, the Office of Management and Budget Control Number 1910-5165, Davis Bacon Semi-Annual Labor Compliance Report, by April 21 and October 21 of each year. Form submittal will be administered through the iBenefits system (https://doeibenefits2.energy.gov) or its successor system.

The Recipient must undergo Davis-Bacon Act compliance training and must maintain competency in Davis-Bacon Act compliance. The Contracting Officer will notify the Recipient of any DOE sponsored Davis-Bacon Act compliance trainings. The Department of Labor offers free Prevailing Wage Seminars several times a year that meet this requirement, at https://www.dol.gov/agencies/whd/government-contracts/construction/seminars/events.

The Department of Energy has contracted with, a third-party DBA electronic payroll compliance software application. The Recipient must ensure the timely electronic submission of weekly certified payrolls as part of its compliance with the Davis-Bacon Act unless a waiver is granted to a particular contractor or subcontractor because they are unable or limited in their ability to use or access the software.

Davis Bacon Act Electronic Certified Payroll Submission Waiver A waiver must be granted before the award starts. The applicant does not have the right to appeal SCEP’s decision concerning a waiver request.

For additional guidance on how to comply with the Davis-Bacon provisions and clauses, see https://www.dol.gov/agencies/whd/government-contracts/construction and https://www.dol.gov/agencies/whd/government-contracts/protections-for-workers-inconstruction.

Term 43. Buy American Requirement for Infrastructure Projects *NOTE: Buy American Requirements only apply to awards over $250,000. Please disregard this section if your total EECBG Program award is less than $250,000.

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Special Terms and Conditions
24 A. Definitions
Components are defined as the articles, materials, or supplies incorporated directly into the end manufactured product(s).

Construction Materials are an article, material, or supply—other than an item primarily of iron or steel; a manufactured product; cement and cementitious materials; aggregates such as stone, sand, or gravel; or aggregate binding agents or additives—that is used in an infrastructure project and is or consists primarily of non-ferrous metals, plastic and polymer-based products (including
polyvinylchloride, composite building materials, and polymers used in fiber optic cables), glass (including optic glass), lumber, drywall, coatings (paints and stains), optical fiber, clay brick; composite building materials; or enginSCEPd wood products.

Domestic Content Procurement Preference Requirement- means a requirement that no amounts made available through a program for federal financial assistance may be obligated for an infrastructure project unless—
(A) all iron and steel used in the project are produced in the United States;
(B) the manufactured products used in the project are produced in the United States; or
(C) the construction materials used in the project are produced in the United States.

Also referred to as the Buy America Requirement.

Infrastructure includes, at a minimum, the structures, facilities, and equipment located in the United States, for: roads, highways, and bridges; public transportation; dams, ports, harbors, and other maritime facilities; intercity passenger and freight railroads; freight and intermodal facilities; airports; water systems, including drinking water and wastewater systems; electrical transmission facilities and systems; utilities; broadband infrastructure; and buildings and real property; and generation, transportation, and distribution of energy - including electric vehicle (EV) charging.

The term “infrastructure” should be interpreted broadly, and the definition provided above should be considered as illustrative and not exhaustive.

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Special Terms and Conditions
25 Manufactured Products are items used for an infrastructure project made up of components that are not primarily of iron or steel; construction materials; cement and cementitious materials’ aggregates such as stone, sand, or gravel; or aggregate binding agents or additives.

Primarily of iron or steel means greater than 50% iron or steel, measured by cost.

Project- means the construction, alteration, maintenance, or repair of infrastructure in the United States.

Public- The Buy America Requirement does not apply to non-public infrastructure. For purposes of this guidance, infrastructure should be considered “public” if it is: (1) publicly owned or (2) privately owned but utilized primarily for a public purpose. Infrastructure should be considered to be “utilized primarily for a public purpose” if it is privately operated on behalf of the public or is a place of public accommodation.

B. Buy America Requirement
None of the funds provided under this award (federal share or recipient cost-share) may be used for a project for infrastructure unless:

1. All iron and steel used in the project is produced in the United States—this means all manufacturing processes,
from the initial melting stage through the application of coatings, occurred in the United States;

2. All manufactured products used in the project are
produced in the United States—this means the
manufactured product was manufactured in the United
States; and the cost of the components of the
manufactured product that are mined, produced, or
manufactured in the United States is greater than 55
percent of the total cost of all components of the
manufactured product, unless another standard for
determining the minimum amount of domestic content of
the manufactured product has been established under
applicable law or regulation; and

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Special Terms and Conditions
26 3. All construction materials are manufactured in the United States—this means that all manufacturing processes for the construction material occurred in the United States.

The Buy America Requirement only applies to articles, materials, and supplies that are consumed in, incorporated into, or permanently affixed to an infrastructure project. As such, it does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought into the construction site and removed at or before the completion of the infrastructure project. Nor does a Buy America Requirement apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project but are not an integral part of the structure or permanently affixed to the infrastructure project.

Recipients are responsible for administering their award in accordance with the terms and conditions, including the Buy America Requirement. The recipient must ensure that the Buy America Requirement flows down to all subawards and that the subawardees and subrecipients comply with the Buy America Requirement. The Buy America Requirement term and condition must be included all sub-awards, contracts, subcontracts, and purchase orders for work performed under the infrastructure project.

C. Certification of Compliance
The Recipient must certify or provide equivalent documentation for proof of compliance that a good faith effort was made to solicit bids for domestic products used in the infrastructure project under this Award.

The Recipient must also maintain certifications or equivalent documentation for proof of compliance that those articles, materials, and supplies that are consumed in, incorporated into, affixed to, or otherwise used in the infrastructure project, not covered by a waiver or exemption, are produced in the United States. The certification or proof of compliance must be provided by the suppliers or manufacturers of the iron, steel, manufactured products and construction materials and flow up from all subawardees, contractors and vendors to the Recipient. The Recipient must keep these certifications with the award/project files and be able to produce them upon request from DOE, auditors or Office of Inspector General.

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Special Terms and Conditions
27 D. Waivers
When necessary, the Recipient may apply for, and DOE may grant, a waiver from the Buy America Requirement. Requests to waive the application of the Buy America Requirement must be in writing to the Contracting Officer. Waiver requests are subject to review by DOE and the Office of Management and Budget, as well as a public comment period of no less than 15 calendar days.

Waivers must be based on one of the following justifications:

1. Public Interest- Applying the Buy America Requirement would be inconsistent with the public interest;

2. Non-Availability- The types of iron, steel, manufactured products, or construction materials are not produced in the United States in sufficient and reasonably available quantities or of a satisfactory quality; or

3. Unreasonable Cost- The inclusion of iron, steel, manufactured products, or construction materials produced in the United States will increase the cost of the overall project by more than 25 percent.

Requests to waive the Buy America Requirement must include the following:
• Waiver type (Public Interest, Non-Availability, or Unreasonable Cost);
• Recipient name and Unique Entity Identifier (UEI);
• Award information (Federal Award Identification Number, Assistance Listing number);
• A brief description of the project, its location, and the specific infrastructure involved;
• Total estimated project cost, with estimated federal share and recipient cost share breakdowns;
• Total estimated infrastructure costs, with estimated federal share and recipient cost share breakdowns;
• List and description of iron or steel item(s), manufactured goods, and/or construction material(s) the recipient seeks to waive from the Buy America Preference, including name, cost, quantity(ies), country(ies) of origin, and relevant Product Service Codes (PSC) and North American Industry Classification System (NAICS) codes for each;

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Special Terms and Conditions
28 • A detailed justification as to how the non-domestic item(s) is/are essential the project;
• A certification that the recipient made a good faith effort to solicit bids for domestic products supported by terms included in requests for proposals, contracts, and non-proprietary communications with potential suppliers;
• A justification statement—based on one of the applicable justifications outlined above—as to why the listed items cannot be procured domestically, including the due diligence performed (e.g., market research, industry outreach, cost analysis, cost-benefit analysis) by the recipient to attempt to avoid the need for a waiver. This justification may cite, if applicable, the absence of any Buy America-compliant bids received for domestic products in response to a solicitation; and
• Anticipated impact to the project if no waiver is issued.

The Recipient should consider using the following principles as minimum requirements contained in their waiver request:
• Time-limited: Consider a waiver constrained principally by a length of time, rather than by the specific project/award to which it applies. Waivers of this type may be appropriate, for example, when an item that is “non-available” is widely used in the project. When requesting such a waiver, the Recipient should identify a reasonable, definite time frame (e.g., no more than one to two years) designed so that the waiver is reviewed to ensure the condition for the waiver (“non-availability”) has not changed (e.g., domestic supplies have become more
available).
• Targeted: Waiver requests should apply only to the item(s), product(s), or material(s) or category(ies) of item(s), product(s), or material(s) as necessary and justified. Waivers should not be overly broad as this will undermine domestic preference policies.
• Conditional: The Recipient may request a waiver with specific conditions that support the policies of IIJA/BABA and Executive Order 14017.

DOE may request, and the Recipient must provide, additional information for consideration of this wavier. DOE may reject or grant

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Special Terms and Conditions
29 waivers in whole or in part depending on its review, analysis, and/or feedback from OMB or the public. DOEs final determination regarding approval or rejection of the waiver request may not be appealed.

Waiver requests may take up to 90 calendar days to process.

Term 44. Affirmative Action and Pay Transparency Requirements All federally assisted construction contracts exceeding $10,000 annually will be subject to the requirements of Executive Order 11246:
(1) Recipients and contractors are prohibited from discriminating in employment decisions on the basis of race, color, religion, sex, sexual orientation, gender identity or national origin.
(2)Recipients and contractors are required to take affirmative action to ensure that equal opportunity is provided in all aspects of their employment. This includes flowing down the appropriate language to all subrecipients, contractors and subcontractors.
(3)Recipients and contractors are prohibited from taking adverse employment actions against applicants and employees for asking about, discussing, or sharing information about their pay or, under certain circumstances, the pay of their co‐workers.

The Department of Labor’s (DOL) Office of Federal Contractor Compliance Programs (OFCCP) uses a neutral process to schedule contractors for compliance evaluations. OFCCP’s Technical Assistance Guide4 should be consulted to gain an understanding of the requirements and possible actions the recipients, subrecipients, contractors and subcontractors must take.

Term 45. Potentially Duplicative Funding Notice
If the Recipient have or receive any other award of federal funds for activities that potentially overlap with the activities funded under this Award, the Recipient must promptly notify DOE in writing of the potential overlap and state whether project funds (i.e., recipient cost share and federal funds) from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items under this Award. If there are identical cost items, the Recipient must promptly notify the DOE Contracting Officer in writing of the potential duplication and eliminate any inappropriate duplication of funding.

Term 46. Transparency of Foreign Connections
4 See OFCCP’s Technical Assistance Guide at:
https://www.dol.gov/sites/dolgov/files/ofccp/Construction/files/ConstructionTAG.pdf?msclkid=9e397d68c4b111ec 9d8e6fecb6c710ec Also see the National Policy Assurances http://www.nsf.gov/awards/managing/rtc.jsp

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Special Terms and Conditions
30 During the term of the Award, the Recipient must notify the DOE Contracting Officer within fifteen (15) business days of learning of the following circumstances in relation to the Recipient or contractors:

1. The existence of any joint venture or subsidiary that is based in, funded by, or has a foreign affiliation with any foreign country of risk;

2. Any current or pending contractual or financial obligation or other agreement specific to a business arrangement, or joint venture-like arrangement with an enterprise owned by a country of risk or foreign entity based in a country of risk;

3. Any current or pending change in ownership structure of the Recipient or contractors that increases foreign ownership related to a country of risk;

4. Any current or pending venture capital or institutional investment by an entity that has a general partner or individual holding a leadership role in such entity who has a foreign affiliation with any foreign country of risk;

5. Any current or pending technology licensing or intellectual property sales to a foreign country of risk; and

6. Any current or pending foreign business entity, offshore entity, or entity outside the United States related to the Recipient or subrecipient.

Term 47. Foreign Collaboration Considerations
a. Consideration of new collaborations with foreign organizations and governments.

The Recipient must provide DOE with advanced written notification of any potential collaboration with foreign entities, organizations or governments in connection with its DOE-funded award scope. The Recipient must await further guidance from DOE prior to contacting the proposed foreign entity, organization or government regarding the potential collaboration or negotiating the terms of any potential agreement.
b. Existing collaborations with foreign entities, organizations and governments. The Recipient must provide DOE with a written list of all existing foreign collaborations in which has entered in connection with its DOE-funded award scope. c. Description of collaborations that should be reported: In general, a collaboration will involve some provision of a thing of value to, or from, the Recipient. A thing of value includes but may not be limited to all resources made available to, or from, the recipient in support of and/or related to the Award, regardless of whether or not they have monetary value. Things of value also may include in-kind contributions (such as office/laboratory space, data, equipment, supplies, employees, students).

In-kind contributions not intended for direct use on the Award but resulting in provision of a thing of value from or to the Award must also be reported.

Collaborations do not include routine workshops, conferences, use of the Recipient’s services and facilities by foreign investigators resulting from its standard published

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Special Terms and Conditions
31 process for evaluating requests for access, or the routine use of foreign facilities by awardee staff in accordance with the Recipient’s standard policies and procedures. ________________________________________________________________ Authorized Signature Date
Name:

Title:

Entity Name:

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City of Hemet
City Council Meeting

STAFF REPORT
Meeting: City Council Meeting - Aug 13 2024
Department: Public Works
Submitted by: Mark Prestwich, City Manager
Travis Holyoak, Water/Waste Water Superintendent;
☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing TITLE:

A Resolution of the City Council of the City of Hemet, California, Awarding a Purchase Order in the Amount of $89,920.90 to Quinn Caterpillar for the Purchase of a Caterpillar Model 262D3-CL Skid Steer Loader and Authorizing the City Manager to Execute the Purchase Order in Support of the Award
RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Awarding a Purchase Order in the Amount of $89,920.90 to Quinn Caterpillar for the Purchase of a Caterpillar Model 262D3-CL Skid Steer Loader and Authorizing the City Manager to Execute the Purchase Order in Support of the Award.

BACKGROUND:

The Streets Division is responsible for the maintenance and repairs of over 330 centerline miles of roadway. This entails maintenance and repairs to the asphalt surfaces, removal and replacement of the concrete cross gutters, handicap ramps, curb and gutter lines, and all City-owned sidewalks, walkways, and drive approaches.

The Water Division is responsible for maintaining 132 miles of water mains along with over 9700 service connections. In the event of a repair to the water system, street asphalt and sometimes sidewalks are removed to make the repairs. It is the responsibility of the Water Division to replace asphalt and concrete per City Standard.

Currently, the Water and Streets Divisions use a shared compact track loader to replace asphalt or concrete. However, this machine's tracks are designed for non-hard surfaces like soil, dirt, and uneven terrain, leading to poor mobility and damage when used on asphalt or concrete. Loader attachments previously purchased are compatible with the 262D3-CL Skid Steer and help save on additional tool costs.

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ANALYSIS:

Public Works staff thoroughly researched various makes, models, and sizes of Skid Steer loaders before recommending the purchase of the Caterpillar Model 262D3-CL Skid Steer Loader (262D3 Skid Steer). This equipment can use existing attachments like a street broom, asphalt planer/grinder, and grappler. It is equipped with a Tier 4 Final Compliant Engine, meeting the highest current emission standards and complying with California Air Resources Board (CARB) clean air regulations.

Quinn Caterpillar Corporation provided a quote of $89,920.90 through a Sourcewell cooperative purchasing option. All price estimates from this vendor are good for 30 days and was last updated on July 22, 2024. Sourcewell enables municipalities to procure equipment at competitive prices established through bid solicitations by other municipalities. Using a Sourcewell contract for purchasing equipment meets the requirements of the Hemet Municipal Code and reduces administrative costs and delays associated with preparing a separate bid solicitation.

DISCUSSION:

The Caterpillar 262D3 Skid Steer is designed for efficient maneuverability in compact work areas on street surfaces, with minimal impact on traffic. When paired with the existing asphalt planer/grinder, this skid steer will simplify street asphalt repairs to City Standards, increasing productivity.

Additionally, the 262D3 Skid Steer, when equipped with the existing broom attachment, will expedite post-water system repair or incident cleanups, preventing debris from entering storm drains and eliminating potential dust. This will replace the manual push broom method with specialized equipment, streamlining the cleanup process.

STRATEGIC PLAN INTEGRATION:

GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 1: Operate in a financially sustainable manner.

Objective 2: Evaluate existing practices to ensure continuity with industry best practices.

FISCAL IMPACT:

There is no General Fund impact. Funding for this purchase is available in the adopted FY 2024-25 Operating Budget split between Equipment Replacement Funds 380-4200-5400 (Streets) and 380- 9000-5400 (Water).

ALTERNATIVE(S):

1. Do not approve the purchase.

2. Provide alternative direction to the City Manager.

ATTACHMENT(S):

Attachment 1 - Resolution - CL Skid Steer
Attachment 2 - Cat Pricing

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CITY OF HEMET RESOLUTION NO. 2024-XXX 1
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CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2024-xxx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEMET, CALIFORNIA, AWARDING A PURCHASE
ORDER IN THE AMOUNT OF $89,920.90 TO QUINN

CATERPILLAR FOR THE PURCHASE OF A
CATERPILLAR MODEL 262D3-CL SKID STEER

LOADER AND AUTHORIZING THE CITY MANAGER TO

EXECUTE THE PURCHASE ORDER IN SUPPORT OF

THE AWARD
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, The Streets Division is responsible for the maintenance and repairs of over 330 centerline miles of roadway; and
WHEREAS, The Water Division is responsible for maintaining 132 miles of water mains along with over 9700 service connections; and
WHEREAS, this responsibility entails maintenance and repairs to the asphalt surfaces, removal and replacement of the concrete cross gutters, handicap ramps, curb and gutter lines, and all city owned sidewalks, walkways, and drive approaches and In the event of a repair to the water system, street asphalt and sometimes sidewalk is removed to make the repairs; and
WHEREAS, Public Works staff researched a number of Skid Steer loaders in various makes and models and sizes prior to recommendation to purchase the Caterpillar Model 262D3-CL Skid Steer; and

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CITY OF HEMET RESOLUTION NO. 2024-XXX 2
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WHEREAS, Quinn Caterpillar Corporation provided a quote of $89,920.90 through a Sourcewell cooperative purchasing option.; and WHEREAS, staff recommends the purchase of the Caterpillar Model 262D3-CL Skid Steer in the amount of $89,920.90 through a Sourcewell cooperative purchasing option.

WHEREAS, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:

SECTION 1. The above recitals are all true and correct.

SECTION 2. Awards a purchase order in the amount of $89,920.90 to Quin Caterpillar for one Caterpillar Model 262D3-CL Skid Steer Loader and; SECTION 3. Authorizes the City Manager to execute all documents related to the purchase order and;
SECTION 4. This Resolution shall become effective upon adoption.

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CITY OF HEMET RESOLUTION NO. 2024-XXX 3
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PASSED, APPROVED AND ADOPTED this 13th day of August, 2024. ____________________________
Joe Males, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk

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CITY OF HEMET RESOLUTION NO. 2024-XXX 4
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State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 13th day of August, 2024, and was passed by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk

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Quote 173322-02

173322-02
Jul 22, 2024

CITY OF HEMET
Attention: Account Payable
445 E FLORIDA AVE
HEMET, California 92543-4209
Attention: GREGG HOLYOAK
Dear Sir,
We would like to thank you for your interest in our company and our products, and are pleased to quote the following for your consideration.

SOURCEWELL CONTRACT#032119-CAT
One (1) New Caterpillar Inc. Model: 262D3-CL Skid Steer Loader including standard and optional equipment as listed below.

STOCK NUMBER: TBD SERIAL NUMBER: TBD YEAR: 2024 SMU:

We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 30 days, after which time we reserve the right to re-quote. If there are any questions, please do not hesitate to contact me.

Sincerely,
Justin Usary
Machine Sales Representative

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Quote 173322-02

One (1) New Caterpillar Inc. Model: 262D3-CL Skid Steer Loader including standard and optional equipment as listed below.

Standard Equipment

POWERTRAIN
Cat C3.3B diesel engine Filters, canister type, fuel
-Gross horsepower per SAE J1349 and water separator

74.3 hp (55.4 kW) @ 2400 RPM Radiator / hydraulic oil
-Electric fuel priming pump cooler (side-by-side)
-Glow plugs starting aid Spring applied, hydraulically released, -Liquid cooled, direct injection parking brakes
Air cleaner, dual element, radial seal Hydrostatic transmission S-O-S sampling valve, hydraulic oil Four wheel chain drive Filter, cartridge type, hydraulic

HYDRAULICS
ISO or H pattern controls: Electro/hydraulic hydrostatic Electro/hydraulic implement control transmission control

ELECTRICAL
12 volt electrical system -Gauge backlighting
80 ampere alternator -Two rear tail lights
Ignition key start/stop/aux switch -Dome light
Lights: Backup alarm
-LED work lights (2 front, 2 rear) Electrical outlet, beacon

OPERATOR ENVIRONMENT
Operator warning system indicators: leaves seat or armrest raised:
-Air filter restriction -Hydraulic system disables
-Alternator output -Hydrostatic transmission disables
-Armrest raised/operator out of seat -Parking brake engages -Engine coolant temperature ROPS cab, open, tilt up
-Engine oil pressure Anti-theft security system w/6-button -Glow plug activation keypad
-Hydraulic filter restriction FOPS, level I
-Hydraulic oil temperature Top and rear windows
-Park brake engages Floormat
-Engine emission system Interior rear view mirror
Gauges: fuel level and hour meter USB charging port
Storage compartment with netting Horn
Ergonomic contoured armrest Hand (dial) throttle, electronic Control interlock system, when operator
FRAMES
Lift linkage, vertical path Belly pan cleanout

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Quote 173322-02

Chassis, one piece welded Support, lift arm
Machine tie down points (6) Rear bumper, welded

OTHER STANDARD EQUIPMENT
Engine enclosure - lockable Heavy duty flat faced quick disconnects Extended life antifreeze (-37C, -34F) with integrated pressure release Work tool coupler Split D-ring to route work tool hoses Hydraulic oil level sight gauge along side of left lift arm Radiator coolant level sight gauge Variable speed hydraulic cooling fan Radiator expansion bottle Per SAE J818-2007 and EN 474-3:2006 and Cat ToughGuard TM hose ISO 14397-1:2007

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Quote 173322-02

MACHINE SPECIFICATIONS
262D3 SKID STEER LOADER 512-4262
LANE 2 - AVAILABLE FROM CAMPO LARGO FACTORY
LANE 3 - AVAILABLE FROM CAMPO LARGO FACTORY
Meets U.S. EPA Tier 4 Final emission standards.

Available for AM-N, Puerto Rico, Chile, Indonesia and Japan.

LANE 2 ORDER 0P-9002
CAB PACKAGE, ULTRA 588-9091
RIDE CONTROL 556-5899
BATTERY,HD,DISCONNECT, 850 CCA 568-5602
REAR LIGHTS 356-6082
DOOR, CAB, POLYCARBONATE 539-8061
SEAT BELT, 3'' 542-6995
PRODUCT LINK, CELLULAR PL243 641-1758
TIRES, 12/16.5 GA 10PR 165-4903
CERTIFICATION ARR, P65 563-1163
INSTRUCTIONS, ANSI, USA 512-3741
SERIALIZED TECHNICAL MEDIA KIT 421-8926
FILM, RIDE CONTROL, ANSI 422-3445
COUNTERWEIGHT,MACHINE,EXTERNAL 345-5148
MOUNTING, FIRE EXTINGUISHER 563-7518
PACKING, ROLL ON - ROLL OFF 0P-0226
BUCKET-GP, 74'', BOCE 279-5373
KIT, WATER TANK, 44 US GAL 571-6876
TY Cushion Solid Tread Tires.

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Quote 173322-02

WARRANTY & COVERAGE
Standard Warranty: 24 MONTHS / 2,000 HOURS FULL MACHINE Extended Coverage: 262-60 MO/2000 HR PREMIER
SELL PRICE $109,235.72
EXT WARRANTY Included
2024 SOURCEWELL 21% OF LIST (LIST 91,971.00) ($19,313.91) QUINN COMPANY DISCOUNT ($7,235.92)
NET BALANCE DUE $82,685.89
SALES TAX (8.75%) $7,235.02
AFTER TAX BALANCE $89,920.91

PAYMENT TERMS
Cash Invoice Terms

CASH WITH ORDER
$0.00
F.O.B/TERMS:

ADDITIONAL CONSIDERATIONS
 Delivery is 4-6 weeks
Accepted by___________________________________ on ____________________ ______________________________
Signature

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Quote 173322-02

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City of Hemet
City Council Meeting

STAFF REPORT
Meeting: City Council Meeting - Aug 13 2024
Department: Public Works
Submitted by: Mark Prestwich, City Manager
Gregg Holyoak, Public Works Operations Manager;
☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing TITLE:

A Resolution of the City Council of the City of Hemet, California, Awarding the Purchase of One New Caterpillar Model 914 Wheel Loader in the Amount of $202,013.30, from Quinn Caterpillar Utilizing Sourcewell Contract # 032119-CAT and Authorizing the City Manager to Execute a Purchase Order in Support of the Award and Declaring Equipment #4204 Surplus to be Sold at Auction RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Awarding the Purchase of One New Caterpillar Model 914 Wheel Loader in the Amount of $202,013.30 from Quinn Caterpillar Utilizing Sourcewell Contract # 032119-CAT, authorizing the City Manager to Execute a Purchase Order in Support of the Award, and Declaring Equipment #4204 Surplus to be Sold at Auction.

BACKGROUND:

The Streets Division is responsible for maintaining and repairing over 330 centerline miles of roadway, including asphalt surfaces, concrete cross gutters, handicap ramps, curb and gutter lines, city-owned sidewalks, walkways, and drive approaches.

The Division is responsible for maintaining the road shoulders and right-of-ways which include the earthen ditches that serve to convey stormwater runoff during storm events. The right-of-way maintenance also includes the removal of trash, debris, illegal dumps, removal of mud, rocks, and other debris.

At the Corporation Yard, City crews utilize various pits to store everything from road base, sand, asphalt, demolition concrete and asphalt from crews, green waste, wood chippings from tree crews, and also trash, debris, and illegal dumps picked up from the right-of-way. These items are then either loaded into trucks to be used by crews or loaded into roll-off bins to be hauled off by CR&R, the City's waste handler.

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Crews utilize a 1995 CAT Loader to assist in all the tasks listed above. Due to its Tier 0 Engine, the current loader is deemed a low-hour usage vehicle by the California Air Resources Board (CARB) and is restricted to being used less than 600 hours over three years. It also has a substantial impact on the City's emissions output.

Purchase of a new loader will not only give crews a new reliable piece of equipment that can be used without restriction but also reduce the City's emissions output. The new loader is equipped with a Tier 4 Final compliant engine, meeting the highest current emissions standards in compliance with the CARB clean air regulations.

ANALYSIS:

Public Works staff researched a number of loaders in various makes, models, and sizes before the recommendation to purchase the Caterpillar Model 914 Wheel Loader from Quinn Caterpillar. The CAT 914 is best suited for the Division's scope of work and equipment needs. The City utilizes various pieces of CAT equipment that can share similar parts, which will make it more cost-effective to keep supplies on hand for routine maintenance needs.

In an ongoing effort to operate in a financially sustainable manner, the Public Works Department is utilizing the Cooperative Purchase Agreements through Sourcewell Contract #032119-CAT.

Cooperative Purchase Agreements allow the City to secure pricing that has been established through competitive bidding efforts of federal, state, and local government agencies. This process benefits the City by expediting bid awards and avoiding costs related to staff time required for the development of bid specifications, advertisement, and bid openings.

DISCUSSION:

Staff recommends the award to Quinn Caterpillar for the purchase of one new Caterpillar Model 914 Loader from in the amount of $202,013.30. All price estimates from this vendor are good for 30 days and was last updated on July 22, 2024.

Authorization by City Council is required for this purchase because the recommended award amount exceeds the City Manager's authority per the purchasing policy.

STRATEGIC PLAN INTEGRATION:

GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 1: Operate in a financially sustainable manner.

FISCAL IMPACT:

There is no General Fund Impact. Funding for this purchase is available in the adopted FY 2024-25 Equipment Replacement Fund 380-4200-5400.

ALTERNATIVE(S):

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1. Do not approve the Award of Purchase.

2. Provide alternative direction to the City Manager.

ATTACHMENT(S):

Attachment 1 - Resolution for CAT 914 Wheel Loader
Attachment 2 - Cat Pricing

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CITY OF HEMET RESOLUTION NO. 2024-XXX 1
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19 20
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25 26
27 28

CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2024-xxx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEMET, CALIFORNIA, AWARDING THE PURCHASE
OF ONE NEW CATERPILLAR MODEL 914 WHEEL
LOADER IN THE AMOUNT OF $202,013.30, FROM QUINN
CATERPILLAR UTILIZING SOURCEWELL CONTRACT #
032119-CAT AND AUTHORIZING THE CITY MANAGER

TO EXECUTE A PURCHASE ORDER IN SUPPORT OF
THE AWARD AND DECLARING EQUIPMENT #4204

SURPLUS TO BE SOLD AT AUCTION
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, The Public Works Streets Division is responsible for the maintenance and repairs of over 330 centerline miles of roadway; and WHEREAS, the maintenance includes repair to asphalt surfaces, removal and replacement of concrete surfaces, maintenance of roadside areas including shoulders and storm water ditches; and
WHEREAS, crews currently utilize a 1995 CAT loader to assist in all of these various tasks; and
WHEREAS, the current loader has been deemed low hour usage by the California Air Resources Board (CARB) due to its older Tier 0 Engine; and WHEREAS, the purchase of a new loader with a Tier 4 Final compliant engine would reduce the City’s overall emissions numbers and give crews a reliable piece of equipment without restricted use; and

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CITY OF HEMET RESOLUTION NO. 2024-XXX 2
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5 6
7 8
9 10
11 12
13 14
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23 24
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WHEREAS, staff is requesting the purchase a Caterpillar Model 914 Wheel Loader from Quinn Caterpillar for $202,013.30 utilizing Sourcewell contract # 032119- CAT; and
WHEREAS, funding for the purchase of this equipment is available in the adopted FY 24/25 Equipment replacement fund 380-4200-5400.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:

SECTION 1. The above recitals are all true and correct.

SECTION 2. Authorizes the purchase of One New Caterpillar Model 914 Wheel Loader in the amount of $202,013.30 from Quinn Caterpillar utilizing Sourcewell Contract # 032119-CAT.

SECTION 4. Declare Equipment #4204 surplus and to be sold at auction SECTION 5. This Resolution shall take effect upon its adoption

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CITY OF HEMET RESOLUTION NO. 2024-XXX 3
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5 6
7 8
9 10
11 12
13 14
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17 18
19 20
21 22
23 24
25 26
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PASSED, APPROVED AND ADOPTED this 13th day of August, 2024. ____________________________
Joe Males, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk

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CITY OF HEMET RESOLUTION NO. 2024-XXX 4
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State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 13th day of August, 2024, and was passed by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk

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Quote 173472-03

173472-03
July 22, 2024

CITY OF HEMET
445 E FLORIDA AVE
HEMET, California 92543-4209
Attention: GREGG HOLYOAK
Dear Sir,
We would like to thank you for your interest in our company and our products, and are pleased to quote the following for your consideration.

SOURCEWELL CONTRACT#032119-CAT
One (1) New Caterpillar Inc. Model: 914 Wheel Loader including standard and optional equipment as listed below.

STOCK NUMBER: NS0022411 SERIAL NUMBER: 0JC301555 YEAR: 2024 SMU: 2 We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 30 days, after which time we reserve the right to re-quote. If there are any questions, please do not hesitate to contact me.

Sincerely,
Justin Usary
Machine Sales Representative

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Quote 173472-03

One (1) New Caterpillar Inc. Model: 914 Wheel Loader including standard and optional equipment as listed below.

Standard Equipment

POWERTRAIN
Cat C3.6 Engine Hydrostatic transmission
-Common rail fuel injection Lube for life universal joints -U.S. EPA Tier 4 Final/ EU Stage V Forward - Neutral - Reverse on joystick Caterpillar NOx Reduction System 100% locking differentials, on the Fuel: Ultra Low Sulphur Diesel @ <15ppm fly activation
Engine Oil: Cj-4 Air cleaner, radial seal, dual filters Electric fuel pump with 4 micron Cooling fan, hydraulic filtration Intergrated Cyclone pre-cleaner
S.O.S port, transmission oil

HYDRAULICS
Two valve, single lever joystick Hydraulically demand driven cooling fan Diagnostic pressure taps Hystat and variable displacement pump SOS port, hydraulic oil

ELECTRICAL
150 Amp alternator 12 volt direct electric starting
Roading lights Battery disconnect switch

OPERATOR ENVIRONMENT
Hydraulic control lever lockout - Hydraulic oil filter bypass Electrohydraulic implement controls - Action indicator
Gauges Seat
- Engine coolant temperature - adjustable height, backrest, armrest - Hydraulic oil temperature - Seat belt, retractable
- Fuel level Heater/defroster
- Speedometer Wiper/washer (front & rear)
- Digital Hour meter Tinted front glass,laminated
- DEF Adjustable steering column
Operator warning system indicators: Rear window defrost - Brake charge pressure low Lockable Storage box with cup holder - Engine malfunction Internal 12V power source
- Park brake applied External 12V power source
- Electrical system voltage flow
FLUIDS
Extended life coolant antifreeze Cat Advanced Hydo 10
Protected to -36C (-33F) hydraulic oil

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Quote 173472-03

OTHER STANDARD EQUIPMENT
Parallel lift, Optimised Z-Bar loader Chocks
Fenders, front and rear bucket tooth or edge guard
Engine enclosure - lockable Decals, roading speed
Recovery hitch Reflectors, roading
Vandalism protection - locked service Camara, rear view points Beacon
REGIONAL STANDARDS(as required)

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Quote 173472-03

MACHINE SPECIFICATIONS
914 14A WHEEL LOADER 538-6988
ENGINE 541-0761
FAN, DEMAND 540-3811
POWERTRAIN, HI RIMPULL, 24MPH 538-7160
COUPLER, IT, STD LIFT 549-4873
HYDRAULICS, 3V, STD LIFT 538-7201
LIGHTS, ROADING, RH DIP, LED 546-1819
STEERING, STANDARD 538-7124
CAB, DELUXE, SINGLE BRAKE 542-9197
SEAT, DELUXE 539-7204
CAMERA, REAR VIEW 504-4835
SEAT BELT, RETRACTABLE 3'' 236-8015
HEATER AND AIR CONDITIONER 538-7130
SECURITY SYSTEM, NONE 433-3258
TIRES, 17.5 R25, MX, L2 XTLA 385-5822
KICKOUT, RTD, ROTARY SENSOR 550-0035
CTWT STANDARD, 1973 LBS 538-7152
FENDERS, STANDARD 469-5852
HYDRAULIC OIL, STANDARD 450-5405
RIDE CONTROL 541-2851
INSTRUCTIONS, ANSI 560-3441
SERIALIZED TECHNICAL MEDIA KIT 421-8926
STANDARD WEATHER PACKAGE 559-9898
ALARM, BACK-UP 543-4225
LIGHTS, STD, LED 561-3288
STANDARD RADIO (12V) 541-4413
GUARD, POWERTRAIN 539-1318
GUARD, CRANKCASE 539-1321
PACKING, LAST MILE PROGRAM 0P-4299
RUST PREVENTATIVE APPLICATOR 0G-3273
PRODUCT LINK, CELLULAR PL243 636-3590
LANE 2 ORDER 0P-9002
BUCKET-GP, 2.4 YD3, IT, BOCE 492-2491
Poly fill all 4 tires

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Quote 173472-03

WARRANTY & COVERAGE
Standard Warranty: 12 MONTHS FULL MACHINE
Extended Coverage: 60 MO/2000 HR PREMIER
CSA 12 MO / 500 HR PARTS, FLUID & LABOR +TTM
SELL PRICE $252,522.29
EXT WARRANTY Included
CSA Included
2024 SOURCEWELL 23% OF LIST (LIST 220,270.00) ($50,662.10) QUINN COMPANY DISCOUNT ($16,100.83)
NET BALANCE DUE $185,759.36
SALES TAX (8.75%) $16,253.94
AFTER TAX BALANCE $202,013.31

PAYMENT TERMS
Cash Invoice Terms

CASH WITH ORDER
$0.00
F.O.B/TERMS:

ADDITIONAL CONSIDERATIONS
 Delivery is 4-6 weeks
Accepted by___________________________________ on ____________________ ______________________________
Signature

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Quote 173472-03

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City of Hemet
City Council Meeting

STAFF REPORT
Meeting: City Council Meeting - Aug 13 2024
Department: Public Works
Submitted by: Mark Prestwich, City Manager
Gregg Holyoak, Public Works Operations Manager;
☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing TITLE:

A Resolution of the City Council of the City of Hemet, California, Awarding the Purchase of One New 2024 Vermeer SC802 Stump Cutter in the Amount of $82,657.60 to RDO Equipment Co. Utilizing Sourcewell Contract #031721-VRM and Authorizing the City Manager to Execute a Purchase Order in Support of the Award and Declaring Equipment #8269 Surplus to be Sold at Auction RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Awarding the Purchase of One New 2024 Vermeer SC802 Stump Cutter in the Amount of $82,657.60 to RDO Equipment Co.

Utilizing Sourcewell Contract #031721-VRM and Authorizing the City Manager to Execute a Purchase Order in Support of the Award and Declaring Equipment #8269 Surplus to be Sold at Auction.

BACKGROUND:

The Parks Division is responsible for the care and maintenance of all trees located in the City right-ofway, City Parks, and at City owned properties. Part of the maintenance includes removing dead and diseased trees and addressing trees that cause damage to sidewalks. After tree removal, it is imperative to remove the stump and intrusive root system. The best method for removal is by using stump grinding equipment.

The current equipment is a 1995 model with an older Diesel engine, and it has started incurring numerous and expensive repair costs. Maintenance Costs over that past year have already exceeded $3,000.00. This new stump grinder comes with a Tier 4 Final engine, meeting the current highest emission standards and compliance with California Air Resources Board (CARB) requirements.

ANALYSIS:

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Staff researched various vendors and manufacturers and determined that the Vermeer SC802 was the equipment best suited to the City's scope of work and equipment needs. Staff currently utilizes Vermeer equipment for its chippers and these pieces of equipment share a lot of the same parts which will make it efficient and most cost-effective to keep supplies on hand for routine maintenance needs.

In an ongoing effort to operate in a financially sustainable manner, the Public Works Department is utilizing the Cooperative Purchase Agreements through Sourcewell Contract #031721-VRM.

Cooperative Purchase Agreements allow the City to secure pricing that has been established through competitive bidding efforts of federal, state, and local government agencies. This process benefits the City by expediting bid awards and avoiding costs related to staff time required for the development of bid specifications, advertisement, and bid openings.

DISCUSSION:

Staff recommends the award of a purchase order for One Vermeer SC802 Stump Cutter to RDO Equipment Co. in the amount of $82,657.60. The proposed pricing for this piece of equipment is up to date and valid until August 31, 2024 per the attached quote from the vendor.

City Council authorization is required for this purchase order as the recommended award amount exceeds the City Manager's authority per the purchasing policy.

STRATEGIC PLAN INTEGRATION:

GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 1: Operate in a financially sustainable manner.

FISCAL IMPACT:

No General Fund Impact. Funding for this purchase is available in the adopted FY 2024-25 Equipment Replacement Fund 380-8250-5400.

ALTERNATIVE(S):

1. Do not approve the Award of Purchase.

2. Provide alternative direction to the City Manager.

ATTACHMENT(S):

Attachment 1_ Resolution Vermeer
Attachment 2_RDO Equipment pricing

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City of Hemet Resolution No. 2023-xxx

CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2024-xxx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEMET, CALIFORNIA, AWARDING THE PURCHASE OF
ONE NEW 2024 VERMEER SC802 STUMP CUTTER IN THE
AMOUNT OF $82,657.60 TO RDO EQUIPMENT CO.

UTILIZING SOURCEWELL CONTRACT #031721-VRM AND

AUTHORIZING THE CITY MANAGER TO EXECUTE A

PURCHASE ORDER IN SUPPORT OF THE AWARD AND
DECLARE EQUIPMENT #8269 SURPLUS TO BE SOLD AT

AUCTION
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, the Parks Division is responsible for the care and maintenance of all the trees located in the city right-of-way, City parks and at City properties; and
WHEREAS, part of the maintenance includes removal of dead and diseased trees and addressing trees that cause damage to sidewalks; and WHEREAS, after removal of the tree, it is imperative to remove the stump and intrusive root system; and
WHEREAS, the current piece of equipment is 29 years old and has begun to incur numerous and expensive repair costs; and WHEREAS, staff is requesting the purchase of one (1) new 2024 Vermeer SC802 Stump Cutter from RDO Equipment Co. Utilizing Sourcewell Contract #031721-VRM; and

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City of Hemet Resolution No. 2023-xxx
WHEREAS, funding for the purchase of this equipment is available in the adopted FY 24/25 budget within the Equipment Replacement Fund 380*8250-5400;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET
FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:

SECTION 1. The above recitals are all true and correct.

SECTION 2. Authorizes the purchase of one (1) New 2024 Vermeer SC802 Stump Cutter from RDO Equipment Co. in the amount of $82,657.60.

SECTION 3. Authorizes the City Manager to execute all documents related to the purchase.

SECTION 4. This Resolution shall take effect upon its adoption.

PASSED, APPROVED AND ADOPTED this 13th day of August, 2024. ____________________________
Joe Males, Mayor
ATTEST:
_____________________________

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City of Hemet Resolution No. 2023-xxx
John Paul Maier, City Clerk

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City of Hemet Resolution No. 2023-xxx
State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 13th day of August, 2024, and was passed by the following vote:

AYES: Council Members:

NOES: Council Members: None.

ABSTAIN: Council Members: None.

ABSENT: Council Members: None.
_____________________________
John Paul Maier, City Clerk

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AWARNING
Warning: Cancer and
Reproductive Harm.

I
' l1‘l-‘l‘ll Wt, v' m www??swarningsmagov
., vvermeer Investment Proposal (Quote)
RDO Equipment Co.
20 Iowa Avenue
Riverside CA, 92507
Phone: (951) 778-3700 - Fax: (951) 778-3746
Proposal for. Inveslment Proposal Date: 7/1/2024 CITY OF HEMET Pricing Valid Until: 8/31/2024 POWERPLAN ACCT Deal Number: 1733327 445 E FLORIDA AVE CustomerAmoun??: 9411005 HEMET, CA, 925434265 Sales Professional: Steve Wren RIVERSIDE Phone: (951) 77873700 Fax: (909) 428-4800
Email: [email protected]
Equipment Information _
, Quantity Serial Number Hours Status I Year] Make I Model Cash Price Stock Number (approx) Additional Items 1 1VRD1SBDXR1051038 0 New 2024 VERMEER SCI-302 $82,299.00 Z086511 Freight in SOURCEWELL FRT AND PREP $3,178.00
Other CA CARB FEE $1,295.00
Other CA DMV $60.00
Customer Discount SOURCEWELL CONTRACT #0317217VRM ($10,828.23) EquipmentSubtotal: $76,003.77
Purchase Order Totals
Balance: $76,003.77
CA STATE TAX: $4,560.22
CA COUNTYTAX: $190.01
CA CITYTAX: $760.04
CA SPECIAL TAX: $1,140.06
Sales Tax Total: $6,650.33
CATire Fee: $3.50
Sub Total: $82,657.60
Cash with Order: $0.00
Balance Due: $82.657.60
Equipment Options
Qty Serial Number Year] Make I Model Desaiph‘on
1 1VRD1SBDXR1051038 2024 VERMEERSCBOZ SC802017 80802 74HP DEUTZ DSL. TIER 4F REMOTE READY 80802041 SCBOZVERMEER CUTTING SYSTEM (VCS)
8C802799 80802 LED LIGHTS
01733327 Page 1 of 1

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City of Hemet
City Council Meeting

STAFF REPORT
Meeting: City Council Meeting - Aug 13 2024
Department: Public Works
Submitted by: Mark Prestwich, City Manager
Gregg Holyoak, Public Works Operations Manager;
☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing TITLE:

A Resolution of the City Council of the City of Hemet, California, Awarding the Purchase of a Toro Groundsmaster 4000-D Mower, in the amount of $96,784.39 from Turf Star Western, Utilizing Sourcewell Contract #031121-TTC and Authorizing the City Manager to Execute a Purchase Order in Support of the Award.

RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Awarding the Purchase of a Toro Groundsmaster 4000-D Mower, in the amount of $96,784.39 from Turf Star Western, Utilizing Sourcewell Contract #031121-TTC and Authorizing the City Manager to Execute a Purchase Order in Support of the Award.

BACKGROUND:

The Parks Division is responsible for maintaining six City-owned parks, which includes the care and maintenance of approximately 32 acres of grass. The grass areas need to be mowed on a weekly basis for most of the year and bi-weekly during the winter months.

Currently, the Division uses a 2014 model-year mower, which is starting to require frequent and costly repairs. The maintenance and repair costs have exceeded $4,000.00 over the past year. Given the weekly mowing requirements for the 32 acres of grass, it is crucial for the crews to have a reliable mower to efficiently maintain the parks and complete their duties.

ANALYSIS:

Staff researched various vendors and manufacturers and determined that the Toro Groundsmaster 4000-D is best suited to the City's scope of work and equipment needs. Staff has relied on an older model of the Groundsmaster for the past 10 years, proving its reliability. Additionally, the new model

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allows our maintenance staff to use existing wearable parts, such as belts and blades, minimizing waste and reducing costs.

In an ongoing effort to operate in a financially sustainable manner, the Public Works Department is utilizing the Cooperative Purchase Agreements through Sourcewell Contract #031121-TTC.

Cooperative Purchase Agreements enable the City to secure pricing that has been established through competitive bidding efforts of federal, state, and local government agencies. This process benefits the City by expediting bid awards, avoiding costs related to staff time required for the development of bid specifications, advertisement, and bid openings.

DISCUSSION:

Staff recommends the award of purchase order for a Toro Groundsmaster 4000-D Mower to Turf Star Western in the amount of $96,784.39. The proposed pricing for this piece of equipment is up to date and valid until November 1, 2024 per the attached quote from the vendor Authorization by City Council is required for this purchase order as the recommended award amount exceeds the City Manager's authority per the purchasing policy.

STRATEGIC PLAN INTEGRATION:

GOAL ONE: QUALITY OF LIFE:

To ensure that Hemet is safe, clean, attractive and comfortable for all who live, work, and visit.

Objective 1: Enhance the visual appearance of the community to make it attractive and reduce blight.

GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 1: Operate in a financially sustainable manner.

FISCAL IMPACT:

There is no General Fund impact. Funding for this purchase is available in the adopted FY 2024-25 Equipment Replacement Funds 380-8265-5400 and 380-4250-5400.

ALTERNATIVE(S):

1. Do not approve the award of this purchase.

2. Provide alternative direction to the City Manager.

ATTACHMENT(S):

Attachment 1 -Resolution to Award Turf Star Western for Toro Mower Attachment 2_Toro Price Quote
Sourcewell MSRP and Discount

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CITY OF HEMET RESOLUTION NO. 2024-XXX 1
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28

CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2024-xxx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEMET, CALIFORNIA, AWARDING THE PURCHASE
OF A TORO GROUNDSMASTER 4000-D MOWER IN THE
AMOUNT OF $96,784.39 FROM TURF STAR WESTERN
UTILIZING SOURCEWELL CONTRACT #031121-TTC

AND AUTHORIZING THE CITY MANAGER TO EXECUTE

A PURCHASE ORDER IN SUPPORT OF THE AWARD
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, the Parks Division is responsible for the care and maintenance of six City owned parks; and
WHEREAS, a large part of this maintenance is mowing of approximately 32 acres of grass on a weekly basis most of the year; and
WHEREAS, the current piece of equipment used by the Parks Division for mowing is 10 years old and has begun to incur numerous and expensive repair costs; and
WHEREAS, staff researched various vendors and manufacturers and determined the Toro Groundsmaster was the mower best suited to the City’s equipment needs; and
WHEREAS, staff is requesting the purchase of a Toro Groundsmaster 4000-D Mower from Turf Star Western in the amount of $96,784.39 Utilizing Sourcewell Contract #031121-TTC; and

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CITY OF HEMET RESOLUTION NO. 2024-XXX 2
1 2
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5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
WHEREAS, funding for the purchase of this equipment is available in the adopted Fiscal Year 2024/25 budget in the Equipment Replacement Funds 380-8265-5400 and 380-4250-5400;

WHEREAS, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:

SECTION 1. The above recitals are all true and correct.

SECTION 2. Authorizes the purchase of a Toro Groundsmaster 4000-D Mower from Turf Star Western in the amount of $96,784.39 Utilizing Sourcewell Contract #031121-TTC.

SECTION 3. Authorizes the City Manager to execute all documents related to the purchase and;
SECTION 4. This Resolution shall become effective upon adoption.

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CITY OF HEMET RESOLUTION NO. 2024-XXX 3
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3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
PASSED, APPROVED AND ADOPTED this 13th day of August, 2024. ____________________________
Joe Males, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk

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CITY OF HEMET RESOLUTION NO. 2024-XXX 4
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 13th day of August, 2024, and was passed by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk

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Date: August 7, 2024
Quotation for City of Hemet
Quote No: Q003615
Prepared For: Mauro Lozoya Quote No: Q003615
City of Hemet
445 E Florida Avenue
Hemet CA 92545
United States of America
Sales Person: John Perez
[email protected]
Toro Sourcewell Member #031121-TTC. City of Hemet Account # 17728 Quote valid until 11/1/2024
Summary
Configuration Name Qty Unit Price Sub Total Sales Tax Total 30609: Groundsmaster 4000-D T4Compliant
Diesel 54HP
1 $88,997.14 $88,997.14 $7,787.25 $96,784.39
Totals 88,997.14 7,787.25 96,784.39

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Date: August 7, 2024
Quotation for City of Hemet
Quote No: Q003615
Configuration Product Details
30609: Groundsmaster 4000-D T4Compliant Diesel 54HP
Model Product Description Qty Unit Price Extended Sales Tax Total 30609 Groundsmaster 4000-D T4Compliant
Diesel 54HP
1 $87,269.52 $87,269.52 $7,636.08 $94,905.60
108-1450 BLADE SERVICE PACK, 21.75 IN (107-
0214)
1 $211.68 $211.68 $18.52 $230.20
30669 Universal Sunshade White 1 $748.02 $748.02 $65.45 $813.47 03247 Operating Cooling Fan 1 $319.02 $319.02 $27.91 $346.93 03248 Switch Panel, UniversalSunshade 1 $250.38 $250.38 $21.91 $272.29 131-6691 SEAT COVER, LARGE (Supersedes
120-5179)
1 $48.52 $48.52 $4.25 $52.77
FSD2 Delivery 1 $150.00 $150.00 $13.13 $163.13
Totals: $96,784.39
7,787.25 96,784.39

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Date: August 7, 2024
Quotation for City of Hemet
Quote No: Q003615
Standard Terms and Conditions:

Prices including all finance options are subject to change based on Turf Star Western's receiopt of product and estimated shipments. Currently, product availability is a minimum of 6-18 months. Your Final Price will be determined at the time of shipment. Delivery is FOB point of origina unless otherwise stated.

Office Locations:

Northern California: Southern California: Pacific Northwest:
3928 N. Blattela Lane
Fresno, CA 93727
11373 Sunrise Gold Circle
Rancho Cordova, CA 95742
79-893 Country Club Drive
Bermuda Dunes, CA 92203
955 Beacon Street
Brea, CA 92821
2255 Meyers Avenue
Escondido, CA 92029
1750 Industrial Dr. NE
Salem, OR 97301
5869 South 194th
Kent, WA 98032
2824 East Garland
Spokane, WA 99207
(800) 585-8001
WARNING:

Cancer and Reproductive Harm - http://www.P65Warnings.ca.gov For more information, please visit https://www.ttcoCAProp65.com CALIFORNIA SPARK ARRESTER WARNING:

Operation of this equipment in the State of California may create sparks that can start fires around dry vegetation A spark arrestor may be required.

The operator should contact local fire agenecies for laws or regulations relating to fire prevention requirements

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Run Date: 7/23/2024
Distributor #: 580 Quote Name: GM4000
Distributor Contact: John Perez Account Name: City of Hemet Claim/Quote #: Q148939
Pricing Program: CMAS - Sourcewell
Toro Configured Product
Quantity Model # Product Name Unit MSRP Extended
MSRP
Unit Award
Price
Extended
Award Price
1 30609 Groundsmaster 4000-D (T4) $111,884.00 $111,884.00 $87,269.52 $87,269.52 1 108-1450 Atomic Blade Service Pack (7 Blades, 21.75 Inch) $271.39 $271.39 $211.68 $211.68 1 30669 Universal Sunshade, White $959.00 $959.00 $748.02 $748.02 1 03247 Operator Cooling Fan $409.00 $409.00 $319.02 $319.02 1 03248 Universal Sunshade Switch Panel $321.00 $321.00 $250.38 $250.38 1 131-6691 Seat Cover Large Grey $62.20 $62.20 $48.52 $48.52 $113,906.59 $88,847.14

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City of Hemet
City Council Meeting

STAFF REPORT
Meeting: City Council Meeting - Aug 13 2024
Department: Public Works
Submitted by: Mark Prestwich, City Manager
Travis Holyoak, Water/Waste Water Superintendent;
☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing TITLE:

A Resolution of the City Council of the City of Hemet, California, Awarding a Purchase Order in the Amount of $194,857.81 to Quinn Caterpillar for a Caterpillar Model 430 Backhoe Loader and Authorizing the City Manager to Execute the Purchase Order in Support of the Award and Declare Equipment #4251 Surplus to be Sold at Auction
RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Awarding a Purchase Order in the Amount of $194,857.81 to Quinn Caterpillar for a Caterpillar Model 430 Backhoe Loader and Authorizing the City Manager to Execute the Purchase Order in Support of the Award and Declare Equipment #4251 Surplus to be Sold at Auction.

BACKGROUND:

The Water Division is responsible for maintaining 132 miles of water mains and over 9700 service connections. Duties include maintaining and repairing the water system infrastructure, which supplies water to over 33,000 residents within the City of Hemet.

In the event of a water system repair, the division removes asphalt and concrete and excavates subgrade material to expose the water mains and other parts of the water system. Utilizing equipment such as a Backhoe to perform excavation tasks speeds up the repair process and enables crews to make timely repairs to prevent damage to roadways and infrastructure.

The Water Division currently operates two 2005 John Deere Backhoes, equipment 9050, and 9051, as front-line pieces of equipment.

ANALYSIS:

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Public works staff researched several backhoes from different manufacturers in various models and sizes before recommending the purchase of the Caterpillar Model 430 Backhoe Loader (430 Backhoe) from Quinn Caterpillar. This equipment is equipped with a Tier 4 Final engine in compliance with California Air Resources Board (CARB) clean air regulations.

The Quinn Caterpillar Corporation provided a quote of $194,857.81 through a Soucewell cooperative purchasing contract. Attached price quote for this piece of equipment is valid until August 21, 2024.

All price estimates from this vendor are good for 30 days and was last updated on July 22, 2024.

Sourcewell allows municipalities to procure equipment at competitive pricing established through bid solicitations administered by other municipalities. The use of a Sourcewell contract for purchasing equipment meets the requirements of the Hemet Municipal Code and reduces administrative costs and delays associated with preparing a separate bid solicitation.

DISCUSSION:

Having reliable equipment available for use in our Public Works operations is essential to maintaining the City's infrastructure.

The Parks Division currently has a 1999 John Deere Backhoe, equipment #4251, which has reached the end of its life and is deemed unusable by our Fleet Maintenance Division. The purchase of a new 430 Backhoe for the Water Division will free up an existing backhoe, equipment #9050, which can then be transferred for use by the Parks Division; equipment #4251 would be considered surplus and sent to auction.

STRATEGIC PLAN INTEGRATION:

GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 1: Operate in a financially sustainable manner.

Objective 2: Evaluate existing practices to ensure continuity with industry best practices.

FISCAL IMPACT:

There is no General Fund impact. Funding for this purchase is available in the adopted FY 2024-25 Operating Budget under the Equipment Replacement Fund 380-9000-5400.

ALTERNATIVE(S):

Do not award contract and provide alternative direction to the City Manager.

ATTACHMENT(S):

Attachment 1 -Resolution to award Quinn Caterpillar-Model 430 Backhoe Loader Attachment 2 - Cat Pricing

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CITY OF HEMET RESOLUTION NO. 2024-XXX 1
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CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2024-xxx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEMET, CALIFORNIA, AWARDING A PURCHASE
ORDER IN THE AMOUNT OF $194,857.81 TO QUINN
CATERPILLAR FOR A CATERPILLAR MODEL 430

BACKHOE LOADER AND AUTHORIZING THE CITY

MANAGER TO EXECUTE THE PURCHASE ORDER IN

SUPPORT OF THE AWARD AND DECLARE EQUIPMENT
#4251 SURPLUS TO BE SOLD AT AUCTION
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, The Water Division is responsible for maintaining 132 miles of water mains along with over 9700 service connections; and
WHEREAS, In the event of a water system repair, removal of asphalt, concrete and excavation of sub grade material is performed to expose the water mains and other parts of the water system; and
WHEREAS, utilizing equipment, such as a Backhoe, to perform excavation tasks speeds up the repair process and enables crews to make repairs in a timely manner to prevent damage to roadways and infrastructure; and
WHEREAS, Public Works staff researched a number of Backhoe's in various makes, models and sizes prior to the recommendation to purchase the Caterpillar Model 430 Backhoe Loader from Quinn Caterpillar; and

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CITY OF HEMET RESOLUTION NO. 2024-XXX 2
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WHEREAS, Quinn Caterpillar Corporation provided a quote of $194,857.81 through a Sourcewell cooperative purchasing agreement; and WHEREAS, through the purchase of this new Cat 430 Backhoe, the Water Division is able to transfer one of their backhoes, Equipment #9050, to the Parks Division to continue its use at the City of Hemet.

WHEREAS, Equipment #4251 has reached the end of its useful life and is recommended to be considered Surplus and sent to Auction; and

WHEREAS, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:

SECTION 1. The above recitals are all true and correct.

SECTION 2. Awards a purchase order in the amount of $194,857.81 to Quinn Caterpillar for one Caterpillar Model 430 Backhoe Loader.

SECTION 3. Authorizes the City Manager to execute all documents related to the purchase order and;
SECTION 4. Declares Equipment #4251 Surplus and sent to auction SECTION 5. This Resolution shall become effective upon adoption.

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CITY OF HEMET RESOLUTION NO. 2024-XXX 3
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CITY OF HEMET RESOLUTION NO. 2024-XXX 4
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PASSED, APPROVED AND ADOPTED this 13th day of August, 2024. ____________________________
Joe Males, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk

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CITY OF HEMET RESOLUTION NO. 2024-XXX 5
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State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 13th day of August, 2024, and was passed by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk

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Quote 173320-02

173320-02
Jul 22, 2024

CITY OF HEMET
Attention: Account Payable
445 E FLORIDA AVE
HEMET, California 92543-4209
Attention: GREGG HOLYOAK
Dear Sir,
We would like to thank you for your interest in our company and our products, and are pleased to quote the following for your consideration.

SOURCEWELL CONTRACT#032119-CAT
One (1) New Caterpillar Inc. Model: 430 Backhoe Loader including standard and optional equipment as listed below.

STOCK NUMBER: TBD SERIAL NUMBER: TBD YEAR: 2024 SMU:

We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 30 days, after which time we reserve the right to re-quote. If there are any questions, please do not hesitate to contact me.

Sincerely,
Justin Usary
Machine Sales Representative

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Quote 173320-02

One (1) New Caterpillar Inc. Model: 430 Backhoe Loader including standard and optional equipment as listed below.

Standard Equipment

BOOMS, STICKS, AND LINKAGES

BACKHOE LOADER
- 15' Center pivot backhoe - Single Tilt Loader

4.5 Meters - Lift cylinder brace
- Boom and swing transport locks - Self-leveling loader with single - Pilot operated backhoe and lever control
electro hydraulic stabilizer controls - Return-to-dig
- Street type stabilizer shoes (automatic bucket positioner) - Anti-drift hydraulics (boom, stick, - Transmission neutralizer switch and E-stick) - Bucket level indicator
- Cat Cushion Swing(tm) system

POWERTRAIN
- Water separator - Drive-line parking brake
- Thermal starting aid system - Torque converter
- Dry type axial seal air cleaner with - Neutral safety switch integral precleaner - Spin-on filters for
- Automatic dust ejection system Fuel
- Filter condition indicator Engine oil
- Hydraulically boosted multi-plate Transmission oil
wet disk brake with dual pedals & - Outboard Planetary Rear Axles interlock - Diesel particulate filter
- Differential lock - Hydrostatic power steering

HYDRAULICS
- Pilot hoe and mechanical loader - Caterpillar XT-3 hose controls - Hydraulic oil cooler
- Load sensing, variable flow system - Pilot control shutoff switch with 43 gpm (162 L/min) axial piston - Flow-sharing hydraulic valves pump - Hydraulic suction strainer
- 6 micron hydraulic filter

ELECTRICAL
- 12 volt electrical start - Audible system fault alarm - Horn, front and rear - Key start/stop system
- Backup alarm - 850 CCA maintenance free battery
- Hazard flashers/turn signals - Battery disconnect switch - Halogen head lights (2) - External Power Receptacle (12v) - Halogen rear flood lights (2) - Diagnostic ports for engine and - Stop and tail lights machine Electronic Control Modules

OPERATOR ENVIRONMENT

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Quote 173320-02

- Interior rearview mirror - Automatic Engine Speed Control - ROPS canopy, Rear Fenders - One Touch Low Idle
- 2-inch (50mm) retractable seat belt - Floor mat and Coat Strap - Tilt steering column - Lockable storage area
- Steering knob - Air suspension seat
- Hand and foot throttle
FLUIDS
- Antifreeze - Extended Life Coolant -20F (-30C)

OTHER STANDARD EQUIPMENT
- Standard Storage Box guard
- Transport tie-down points - CD-ROM Parts Manual
- Ground line fill fuel tank with - Safety Manual

42.3 gal (160L) capacity & 5 gal (19L) - Operations and Maintenance Manual diesel exhaust fluid - Lockable hood
- Rubber impact strips on radiator - Tire Valve Stem Protection

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Quote 173320-02

MACHINE SPECIFICATIONS
430 07A BACKHOE LOADER CFG2 543-3343
LANE 2 ORDER 0P-9002
SEAT BELT, 3'' SUSPENSION 206-1748
TIRES, 340 80-18/500 70-24, MX 533-0488
STABILIZER PADS, FLIP-OVER 9R-6007
BUCKET-MP, 1.4 YD3, PO 337-7442
LOADER BUCKET PINS 545-8548
CUTTING EDGE, TWO PIECE,WIDE 9R-5320
BUCKET, HOE, (NONE) 175-7877
INSTRUCTIONS, ANSI 559-0872
SERIALIZED TECHNICAL MEDIA KIT 421-8926
LINES,HYD CPLR 15FT EXT PILOT 555-2397
COUPLER NONE 487-6058
PACK, DOMESTIC TRUCK 0P-0210
SHIPPING/STORAGE PROTECTION 461-6839
RUST PREVENTATIVE APPLICATOR 462-1033
TRIM PACKAGE 2 642-9585
PRODUCT LINK, CELLULAR, PLE643 639-4880
430 LANE 2 ZCON 628-8814
PINS, BUCKET, BHL-F, 45MM-50MM 178-3593
BUCKET-HD, 36'', 10.3 FT3 219-3389
THUMB, HYDRAULIC, NO TINE, BHL 282-5409
THUMB, TINE, A 3 221-4283
BUCKET-HD, 12'', 2.8 FT3 219-3411
BUCKET-HD, 18'', 4.2 FT3 219-3386
COUPLER, PG, HYDR.D.LOCK, BHL 485-5303

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Quote 173320-02

WARRANTY & COVERAGE
Standard Warranty: 12 MONTHS FULL MACHINE
Extended Coverage: 60 MO/2500 HR POWERTRAIN + HYDRAULICS + TECH CSA 36 MO / 1,500 HOURS PARTS ONLY
SELL PRICE $242,613.28
EXT WARRANTY Included
CSA Included
2024 SOURCEWELL 22% OF LIST (LIST 209,920.00) ($46,182.40) QUINN COMPANY DISCOUNT ($17,251.29)
NET BALANCE DUE $179,179.59
SALES TAX (8.75%) $15,678.21
AFTER TAX BALANCE $194,857.80

PAYMENT TERMS
Cash Invoice Terms

CASH WITH ORDER
$0.00
F.O.B/TERMS:

ADDITIONAL CONSIDERATIONS
 Delivery is 4-6 weeks
Accepted by___________________________________ on ____________________ ______________________________
Signature

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Quote 173320-02

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City of Hemet
City Council Meeting

STAFF REPORT
Meeting: City Council Meeting - Aug 13 2024
Department: Public Works
Submitted by: Mark Prestwich, City Manager
Noah Rau, Public Works Director/City Engineer;
☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing TITLE:

A Resolution of the City Council of the City of Hemet, California, Authorizing the Administrative Services Director to Replace an Existing Appropriation of $79,800 in CIP 5729, Sewer Mainline Replacement Project, from Measure 'A' Fund 222 with Sewer Fund 254 and Return the Measure 'A' Funds to the Holding Account
RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Authorizing the Administrative Services Director to Replace an Existing Appropriation of $79,800 in CIP 5729, Sewer Mainline Replacement Project, from Measure 'A' Fund 222 with Sewer Fund 254 and Return the Measure 'A' Funds to the Holding Account.

BACKGROUND:

The City of Hemet owns and operates a wastewater collection system covering 6.75 square miles with 140 miles of sewer mains and over 1,800 sewer manholes.

On December 12, 2023, Council Approved CIP 5729 Sewer Mainline Replacement Project in the amount of $1,243,450. A section of the project included the installation of 3,000 linear feet (LF) of new 8" sewer mainline along the 2200-2400 W. block of Florida Avenue and 100-200 N. block of Kirby Street.

On March 26, 2024, the Council approved the Kirby Street Pavement Improvements, including Kirby St. from Florida Avenue to Esplanade. Combined funding for this project is provided through American Rescue Plan Act (ARPA) funds from the County of Riverside Board of Supervisors Office in the amount of $1,771,401 and $75,000 from Measure A (Fund 222).

Upon receiving an encroachment permit from Caltrans in early April 2024, the Contractor for CIP 5729 potholed on Florida Avenue, and a conflict was discovered. The large communication bank required a redesign for this portion of the project.

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ANALYSIS:

The original scope of work for CIP 5729 on Kirby included some additional pavement rehabilitation beyond the requirements of the sewer trench repair. This additional pavement rehabilitation work was to be funded by Measure 'A' (Fund 222). With the subsequent approval of the Kirby Street Improvement project through a funding agreement with Riverside County, this pavement rehabilitation scope of work is no longer necessary to be included in CIP 5729.

The redesign that was required for the Sewer Main Replacement Replacement project (CIP 5729) on Florida Avenue resulted in the removal and replacement of approximately 1,200 linear feet of existing asbestos cement sewer pipe underneath the sidewalk. The original design was to install a new sewer main within the roadway and abandon the existing sewer main under the sidewalk.

DISCUSSION:

The modification to the scope of work for CIP 5729 due to the required redesign on Florida Avenue includes a cost increase for the removal and compliant disposal of the asbestos cement pipe. The South Coast Air Quality Management District (SCAQMD) regulates the removal and disposal of asbestos-containing materials and requires a very specific process to be followed for this work. In addition, the changed scope of work on Florida Avenue will require additional bypass pumping and replacement of the sidewalk and accessible ramps.

The overall cost for CIP 5729 is anticipated to remain within the initially approved budget. However, the elimination of the pavement rehabilitation scope requires the Measure 'A' funds be returned and be replaced with Sewer Utility funds support the increased sewer main replacement scope of work.

STRATEGIC PLAN INTEGRATION:

GOAL ONE: QUALITY OF LIFE:

To ensure that Hemet is safe, clean, attractive and comfortable for all who live, work, and visit.

Objective 1: Enhance the visual appearance of the community to make it attractive and reduce blight.

Objective 2: Explore and implement homelessness solutions for the City of Hemet.

Objective 3: Increase Public Safety visibility and response.

GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

Objective 1: Operate in a financially sustainable manner.

Objective 2: Evaluate existing practices to ensure continuity with industry best practices.

FISCAL IMPACT:

There is no General Fund Impact. Replacement appropriations to CIP 5729 are available in the Sewer Utility Fund (Fund 254) to cover the requested $79,800.

ALTERNATIVE(S):

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Do not approve replacement appropriations and provide alternative direction to the City Manager.

ATTACHMENT(S):

Attachment 1 - Resolution CIP 5729

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CITY OF HEMET RESOLUTION NO. 2024-XXX 1

CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2024-xxx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEMET, CALIFORNIA, AUTHORIZING THE

ADMINISTRATIVE SERVICES DIRECTOR TO REPLACE
AN EXISTING APPROPRIATION OF $79,800 IN CIP 5729,

SEWER MAINLINE REPLACEMENT PROJECT, FROM
MEASURE 'A' FUND 222 WITH SEWER FUND 254 AND

RETURN THE MEASURE 'A' FUNDS TO THE HOLDING

ACCOUNT
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, The City of Hemet owns and operates a wastewater collection system within the City of Hemet which encompasses 6.75 square miles. The system consists of 140 miles of sewer mains, and over 1,800 sewer manholes; and WHEREAS, On December 12, 2023, Council Approved CIP 5729 Sewer Mainline Replacement Project in the amount of $1,243,450.00. A section of the project included installation of 3,000 new 8" sewer mainline along 2200-2400 W. block of Florida Ave. and 100-200 N. Block of Kirby St. along with additional pavement rehabilitation on Kirby St. using $79,800 of Measure ‘A’ Funds (Fund 222); and WHEREAS, On March 26, 2024, Council Approved the Kirby Street Pavement Improvements that included improvements of Kirby Street from Florida Ave to Esplanade Ave with a sub-recipient funding agreement to utilize American Rescue Plan Act (ARPA) from the Riverside County Board of Supervisors and $75,000 from Measure ‘A’ (Fund 222); and

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CITY OF HEMET RESOLUTION NO. 2024-XXX 1
WHEREAS, the additional pavement rehabilitation on Kirby Street will no longer be completed as part CIP 5729 and must be returned to Measure A (Fund 222) and; WHEREAS, a utility conflict discovered for the new sewer main on Florida Ave required a redesign to include removing and replacing the existing asbestos cement sewer pipe under the sidewalk instead of placing the new pipe within the roadway. and; WHEREAS, the removal of and disposal of the asbestos cement pipe must be done in accordance with strict regulations pertaining to asbestos containing materials. and;
WHEREAS, staff recommends the Administrative Services Director be authorized to return the existing Measure ‘A’ appropriation to CIP 5729 of $79,800 to the Fund 222 holding account and replace the $79,800 with Sewer Utility funds (Fund 254) to fund the additional sewer main construction costs due to the redesign and change in scope of CIP 5729.

WHEREAS, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:

SECTION 1. The above recitals are all true and correct.

SECTION 2. Authorize the Administrative Services Director to return $79,800 from CIP 5729 to the Fund 222 holding account.

SECTION 3. Authorize the Administrative Services Director to appropriate an additional $79,800 from Sewer Utility funds (Fund 254) to CIP 5729 to fund the additional project expenses related to the redesigned scope of work on Florida Ave.

SECTION 4. This Resolution shall become effective upon adoption.

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CITY OF HEMET RESOLUTION NO. 2024-XXX 1
PASSED, APPROVED AND ADOPTED this 13th day of August, 2024. ____________________________
Joe Males, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk

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CITY OF HEMET RESOLUTION NO. 2024-XXX 1
State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of Hemet, do hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 13th day of August, 2024, and was passed by the following vote:

AYES: Council Members:

NOES: Council Members:

ABSTAIN: Council Members:

ABSENT: Council Members:
_____________________________
John Paul Maier, City Clerk

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City of Hemet
City Council Meeting

STAFF REPORT
Meeting: City Council Meeting - Aug 13 2024
Department: Administration
Submitted by: Mark Prestwich, City Manager
Veronica Allen, Management Analyst;
☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing TITLE:

A Resolution of the City Council of the City of Hemet, California, Approving the Application for Grant Funds for the Youth Community Access Grant Program
RECOMMENDED ACTION:

It is respectfully recommended that the City Council:

Adopt a Resolution of the City Council of the City of Hemet, California, Approving the Application for Grant Funds for the Youth Community Access Grant.

BACKGROUND:

The Youth Community Access Grant Program, funded by the Youth Education, Prevention, Early Intervention and Treatment Account (YEPEITA), created by Proposition 64, is accepting projects that support youth access to natural or cultural resources with a focus on low-income and disadvantaged communities. This includes, but is not limited to, community education and recreational amenities to support youth substance use prevention and early intervention.

There program has received funding of $18.5 million. Awards are expected in the Fall of 2025. If awarded, the project must be completed by March 2027.

Programs such as the Youth Community Access grant program help advance Outdoors for All, California Natural Resources Agency's (CNRA) initiative that is expanding parks and outdoor spaces in communities that need them the most, supporting programs to connect people who lack access, fostering a sense of belonging for all Californians in the outdoors, and much more.

DISCUSSION:

The 2024-25 May Revision to the Governor’s Budget proposed to eliminate the $50 million grant funding to the Outdoor Equity Grant Program (OEP). The City applied for the OEP grant focused on providing outdoor recreational activities for youth in the community. The City's application would

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provide outdoor activities such as camping, fishing, and hiking. The outdoor activities will allow underserved youth the ability to learn about nature and experience the outdoors. However, funding was removed from the adopted State budget resulting the grant being suspended.

The OEP grant and the Youth Community Access Grant are very similar. Both programs must provide outdoor recreational activities to underserved youth in the community.

The Youth Community Access grant is similar to Outdoor Equity but includes additional requirements on serving low to moderate-income (LMI) youth and providing proof of their eligibility. For example, at least 80% of participants must be LMI. The grant also includes a focus on communities of color and vulnerable populations (foster youth, youth with disabilities, at-risk youth, LBGTQ+ youth, and other youth populations disproportionately affected by past state and federal drug policies).

The same outdoor educational activities included in the OEP application, such as camping, fishing, and hiking, are planned for the Youth Community Access grant. These activities focus on learning about the natural environment, getting the youth out of the City, and enjoying the outdoors.

Due to the elimination of funding for the OEP grant, staff recommends the City Council approve a resolution to apply for the Youth Community Access Grant program.

PREVIOUS COUNCIL ACTION:

December 12, 2023 - City Council approved the resolution to apply for the Outdoor Equity Grant Program.

STRATEGIC PLAN INTEGRATION:

GOAL FOUR: PARTNERSHIP & COLLABORATION
To pursue partnerships that will increase the opportunities available to the community, including our businesses, unemployed, and youth populations.

The proposed action aligns with Council Adopted Objective under Partnership and Collaboration.

Objective 1: Develop concepts and programs to increase opportunities for youth recreation.

GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.

The proposed action aligns with Council Adopted Objective under Organizational Effectiveness.

Objective 1: Operate in a financially sustainable manner.

FISCAL IMPACT:

There is no fiscal impact associated with the submission of the grant application.

ALTERNATIVE(S):

Do not approve Resolution seeking grant funding from the Youth Community Access Grant Program.

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ATTACHMENT(S):

Resolution Approving the Application for Grant Funds for the Youth Community Access Grant Program

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CITY OF HEMET RESOLUTION NO. 2024-XXX 1
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CITY OF HEMET

HEMET, CALIFORNIA
RESOLUTION NO. 2024-xxx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEMET, CALIFORNIA, APPROVING THE

APPLICATION FOR GRANT FUNDS FOR THE YOUTH

COMMUNITY ACCESS GRANT PROGRAM
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:

WHEREAS, the Legislature and Governor of the State of California have provided funds for the program shown above; and
WHEREAS, the California Natural Resources Agency has been delegated the responsibility for the administration of this grant program, establishing necessary procedures; and
WHEREAS, said procedures by the California Natural Resources Agency require a resolution certifying the approval of the application(s) by the Applicant’s governing board before submission of said application(s) to the State; and WHEREAS, the Applicant, if selected, will enter into an agreement with the State of California to carry out the project.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:

1. Approves the filing of an application for the Community Youth Access Grant Program; and

17.Q

CITY OF HEMET RESOLUTION NO. 2024-XXX 2
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2. Certifies that Applicant understands the assurances and certifications in the application packet; and

3. Certifies that Applicant or title holder will have enough funds to operate and maintain the project consistent with the grant guideline requirements or will secure the resources to do so; and

4. Certifies that it will comply with all provisions of Section 1771.5 of the California Labor Code; and

5. If applicable, certified that the project will comply with any laws and regulations including, but not limited to, the California Environmental Quality Act (CEQA), legal requirements for building codes, health and safety codes, and disabled access laws, and that prior to commencement of construction all applicable permits will have been obtained; and

6. Appoints the City Manager, or designee, as agent to conduct all negotiations, execute and submit all documents including, but not limited to, applications, agreements, payment requests and so on, which may be necessary for the completion of the aforementioned project(s).

7. This Resolution shall become effective on August 13, 2024.