111 Civic Drive
Hercules, CA 94547City of Hercules
Meeting Minutes
City Council
Mayor Dion Bailey
Vice Mayor Alexander Walker-Griffin
Council Member Dan Romero
Council Member Chris Kelley
Council Member Tiffany Grimsley
Dante Hall, City Manager
Patrick Tang, City Attorney
Lori Martin, City Clerk
6:00 PMTuesday, February 22, 2022
Zoom Meeting ID: 830 3733 3690
Zoom Passcode: 574261
Zoom Phone Number: 1-669-900-6833
I. SPECIAL MEETING - CLOSED SESSION – 6:00 P.M. CALL TO ORDER - ROLL CALL Mayor Bailey called the meeting to order at 6:10 p.m.
Council Member T. Grimsley, Council Member D. Romero, Vice Mayor A.
Walker-Griffin, Mayor D. Bailey, and Council Member C. Kelley
Present: 5 -
II. PUBLIC COMMUNICATION - CLOSED SESSION ITEMS
None.
III. CONVENE INTO CLOSED SESSION
City Attorney Tang announced the item listed on the agenda to be discussed in closed session.
Mayor Bailey recessed the meeting at 6:11 p.m.
1. 22-077 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Government Code Section 54956.9 (e)(1): In one (1) matter.
IV. REGULAR MEETING – 7:00 P.M. CALL TO ORDER - ROLL CALL Mayor Bailey called the meeting to order at 7:00 p.m.
Council Member T. Grimsley, Council Member D. Romero, Vice Mayor A.
Walker-Griffin, Mayor D. Bailey, and Council Member C. Kelley
Present: 5 -
V. REPORT ON ACTION TAKEN IN CLOSED SESSION
City Attorney Tang identified the item discussed in closed session and stated that no were no final or reportable actions to report.
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VI. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Vice Mayor Walker-Griffin.
VII. MOMENT OF SILENCE
Mayor Bailey called for a moment of silence for Robert Aubry, age 58 who was shot in the head in Napa, CA on Hwy 29 and is now recovering in the hospital.
VIII. INTRODUCTIONS/PRESENTATIONS/COMMISSION REPORTS
None.
IX. AGENDA ADDITIONS/DELETIONS
None.
X. PUBLIC COMMUNICATIONS
None.
XI. PUBLIC HEARINGS
None.
XII. CONSENT CALENDAR
Council Member Kelley made a request to pull item XII.6, Extension of Lew Edwards and FM3 Contract.
Mayor Bailey pulled item XII.6 from the consent calendar for a discussion.
Council Member Kelley stated that she pulled the item due to the cost of the contract in addition to what has already been spent and felt it merited some discussion. Council Member Kelley stated that she would like to further understand what the consultant will be polling on in regards to the real estate property transfer tax.
City Manager Hall provided a detailed staff report on the item. Members of the City Council discussed and asked questions and provided comments.
A motion was made by Council Member Kelley to continue this item and bring it back to the next meeting for further discussion and possible decision and action. The motion was seconded by Council Member Romero.
Council Member Kelley amended her motion to clarify further that the motion would be to bring this item back to the next City Council meeting for discussion with Lew Edwards in attendance to get clarification on the
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measures, wording on the polling and on the timeline dates and after the discussion vote on the measure and whether or not to move forward with the Lew Edwards proposal. The motion was seconded by Council Member Grimsley. The motion passed by the following vote:
AYES: COUNCIL MEMBERS: T. Grimsley, C. Kelley, D. Romero.
NOES: Vice Mayor A. Walker-Griffin, Mayor D. Bailey
ABSTAIN: None.
MOTION: Motion by Council Member Kelley, seconded by Vice Mayor Walker-Griffin to approve Consent Calendar Items 1 through 5.
Aye: Council Member T. Grimsley, Council Member D. Romero, Vice Mayor A.
Walker-Griffin, Mayor D. Bailey, and Council Member C. Kelley 5 -
1. 22-078 Minutes
Recommendation: Approve the special meeting minutes of February 7, 2022 and February 15, 2022 and the regular meeting minutes of February 8, 2022.
Approved.
2. 22-074 Emergency Declaration Extension
Recommendation: Adopt a Resolution extending the Declaration of Local Emergency by 30 days to April 1, 2022.
Approved.
3. 22-075 2nd Reading and Adoption of Ordinance 536, an Ordinance Amending the Hercules Municipal Code by Adding Section
13-32.500 to Allow Minimum Parking Exceptions
Recommendation: The Planning Commission and City staff recommend that the City Council adopt an Ordinance amending the City of Hercules Municipal Code by adding Section 13-32.500 to allow parking exceptions for reducing the minimum amount of required parking.
Approved.
4. 22-079 Acceptance of the Engie Energy Services Project Recommendation: Adopt a Resolution accepting the Engie Energy Services Project as complete for a total amount of $4,005,348 and authorize the filing of a Notice of Completion with the Contra Costa County Recorder's office.
Approved.
5. 22-081 Resolution Authorizing the City to Submit Applications to CalRecycle for Grant Funding
Recommendation: Adopt a Resolution authorizing the City to submit
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applications to the California Department of Resources Recycling and Recovery (CalRecycle) for grant funding.
Approved.
6. 22-080 Extension of Lew Edwards and FM3 Contract to the Lew Edwards Group Contract for Polling and Strategic Communication Services for Ballot Measures to Extend the Utility Users Tax, and the Viability of Becoming a Charter City for the Limited Purpose of Increasing the Real Property Transfer Tax
Recommendation: Adopt a Resolution authorizing the City Manager to execute an agreement for Election Opinion Poll Services with the Lew Edwards Group for an amount not to exceed $131,250 subject to the City Attorney's review and available budget appropriations.
Item pulled from Consent Calendar.
XIII. DISCUSSION AND/OR ACTION ITEMS
1. 22-072 FY 2021-22 Mid-Year Budget Review and Miscellaneous Mid-Year Budget Appropriations and Adjustments
Recommendation: Receive a report on the FY 2021-22 mid-year budget review and adopt a Resolution approving various mid-year budget appropriations and adjustments.
City Manager Hall introduced the item and Finance Director Gato provided a staff report and presentation of the FY 2021-22 Mid-Year Budget Review.
Members of the City Council asked questions and provided comments.
Members of the City Council discussed adding appropriations to the proposed budget amendments (Attachment 2).
Mayor Bailey requested the City Clerk to take a poll for consensus on adding a $50,000 budget appropriation for a set-aside budget allocation for COVID-19 related supplies if needed. There was a unanimous vote and consensus to add this budget appropriation to Attachment 2, Proposed Budget Amendments.
Mayor Bailey requested the City Clerk to take a poll for consensus on adding an additional $50,000 to the previously approved budget allocation for an all-abilities swing set to be installed at Refugio Valley Park. There was a unanimous vote and consensus to add this budget appropriation to Attachment 2, Proposed Budget Amendments.
MOTION: Motion by Council Member Kelley, seconded by Council Member Romero to adopt Resolution 22-013, as amended.
Aye: Council Member T. Grimsley, Council Member D. Romero, Vice Mayor A.
Walker-Griffin, Mayor D. Bailey, and Council Member C. Kelley 5 -
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2. 22-076 Update on Returning to In-Person Hybrid Meetings Recommendation: Receive report, discuss, and provide direction to staff.
City Manager Hall introduced the item and provided a staff report.
Members of the City Council asked questions and provided comments.
There was a consensus of Council to bring this item back in March for discussion with a possible return to in-person hybrid meetings in the Council Chambers starting in April 2022.
XIV. PUBLIC COMMUNICATIONS
None.
XV. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY ANNOUNCEMENTS,
COMMITTEE, SUB-COMMITTEE AND INTERGOVERNMENTAL COMMITTEE REPORTS
AND FUTURE AGENDA ITEMS
City staff and Council Members reported on attendance at events and community and regional meetings. There were no requests for future agenda items.
XVI. ADJOURNMENT
Mayor Bailey adjourned the meeting at 8:38 p.m.
_________________________________
Dion Bailey, Mayor
Attest:
_______________________________
Lori Martin, MMC
Administrative Services Director/City Clerk
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