111 Civic Drive
Hercules, CA 94547City of Hercules
Meeting Minutes
City Council
Mayor Dion Bailey
Vice Mayor Alexander Walker-Griffin
Council Member Dan Romero
Council Member Chris Kelley
Council Member Tiffany Grimsley
Dante Hall, City Manager
Patrick Tang, City Attorney
Lauren Berges, City Clerk
6:00 PMTuesday, March 22, 2022
JOINT CITY COUNCIL & SUCCESSOR AGENCY MEETING
Zoom Meeting ID: 886 5070 3562
Zoom Passcode: 192826 / Zoom Phone #: 1-669-900-6833
I. SPECIAL MEETING - CLOSED SESSION – 6:00 P.M. CALL TO ORDER - ROLL CALL Mayor Bailey called the meeting to order at 6:00 p.m.
Council Member T. Grimsley, Council Member D. Romero, Vice Mayor A.
Walker-Griffin, Mayor D. Bailey, and Council Member C. Kelley
Present: 5 -
II. PUBLIC COMMUNICATION - CLOSED SESSION ITEMS
A written public comment was received by Cordell Hindler.
III. CONVENE INTO CLOSED SESSION
City Attorney Tang announced the item listed on the agenda to be discussed in closed session.
Mayor Bailey recessed the meeting.
1. 22-106 Pursuant to Government Code Section 54957(b) PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Title: City Manager
(Discuss Annual Evaluation Per Employment Agreement)
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IV. REGULAR MEETING – 7:00 P.M. CALL TO ORDER - ROLL CALL Mayor Bailey called the meeting to order at 7:00 p.m.
Council Member T. Grimsley, Council Member D. Romero, Vice Mayor A.
Walker-Griffin, Mayor D. Bailey, and Council Member C. Kelley
Present: 5 -
V. REPORT ON ACTION TAKEN IN CLOSED SESSION
City Attorney Tang identified the item discussed in closed session and stated there are no final or reportable actions to report.
VI. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council Member Council Member Kelley.
VII. MOMENT OF SILENCE
Mayor Bailey called for a moment of silence for the families affected by the war in Ukraine.
VIII. INTRODUCTIONS/PRESENTATIONS/COMMISSION REPORTS
1. 22-104
Introduction of New City Clerk/PIO, Lauren Berges
City Manager Hall introduced new City Clerk Lauren Berges. Members of the City Council provided comments and welcomed Lauren to the City.
City Clerk Lauren Berges thanked the City Council and provided comments.
2. 22-107
Proclamation Recognizing April 3rd - 9th, 2022 as National Library Week in the City of Hercules
Mayor Bailey read aloud the Proclamation and presented it to Alison Peters, Hercules Library Manager. Members of the City Council provided comments. Ms. Peters thanked the City Council for recognizing National Library Week.
IX. AGENDA ADDITIONS/DELETIONS
City Manager Hall stated that there were no additions or deletions to the agenda.
X. PUBLIC COMMUNICATIONS
Virtual Public Speaker: Cordell Hindler.
XI. PUBLIC HEARINGS
None.
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XII. CONSENT CALENDAR
MOTION: A motion was made by Council Member Romero, seconded by Vice Mayor Walker-Griffin, to adopt the Consent Calendar. The motion carried by the following vote:
Aye: Council Member T. Grimsley, Council Member D. Romero, Vice Mayor A.
Walker-Griffin, Mayor D. Bailey, and Council Member C. Kelley 5 -
1. 22-103
Minutes
Recommendation: Approve the regular City Council meeting minutes of March 8, 2022.
Approved.
2. 22-102 Emergency Declaration Extension
Recommendation: Adopt a Resolution extending the Declaration of Local Emergency by 30 days to May 1, 2022.
Approved.
3. 22-109
Acceptance of the Civic & Sycamore Pedestrian Enhancement Project
Recommendation: Adopt a Resolution accepting the Civic & Sycamore Pedestrian Enhancement Project as complete for a total amount of $98,943 and authorizing the filing of the Notice of Completion with the Contra Costa County Recorder's Office.
Approved.
4. 22-110
Acceptance of the Turquoise Drive Rehabilitation and Traffic Calming Project and Foxboro Sewer Access Road Repair Project Recommendation: Adopt a Resolution accepting the Turquoise Drive Rehabilitation and Traffic Calming Project and Foxboro Sewer Access road Repair contract with McGuire & Hester as complete for a total amount of $717,148 and authorizing the filing of the Notice of Completion with the Contra Costa County Recorder's Office.
Approved.
5. 22-111
Contract Amendment for the Design of the Willow/Palm Pedestrian Improvement Project
Recommendation: Adopt a Resolution approving Contract Amendment No. 1 in the amount of 39,228 to complete the design of the Willow/Palm Pedestrian Improvement Project for a total, not to exceed contract amount of $113,428.
Approved.
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6. 22-114 Resolution Approving the Continuance of an Annual Parcel Assessment to be Adopted by the County Flood Control District for the Contra Costa Clean Water Program for FY 2022-23
Recommendation: Approve a Resolution approving the continuance of the parcel assessment rate of $35.00 per Equivalent Runoff Unit (ERU) for FY 2022-2023 and requesting the contra Costa County Flood Control and Water Conservation District for the Contra Costa Clean Water Program for FY 2022-23.
Approved.
XIII. SUCCESSOR AGENCY - DISCUSSION AND/OR ACTION ITEMS
1. 22-101
Approval of Preliminary Official Statement for the Successor Agency to the Hercules Redevelopment Agency 2022 Tax Allocation Refunding Bonds and Disclosure Procedures, and Related Actions Recommendation: Adopt a Resolution of the Successor Agency to the Hercules Redevelopment Agency approving the form of a Preliminary Official Statement to deem final under Rule 15c2-12, approving disclosure procedures, and authorizing certain other actions in connection therewith.
City Manager Hall introduced the item and Finance Director Gato provided a staff report. Members of the Successor Agency Board asked questions and provided comments. City Consultant and Advisor, Suzy Kim answered questions. There were no public comments.
MOTION: A motion was made by Board Member Kelley, seconded by Board Member Romero, to adopt Resolution SA 22-021. The motion carried by the following vote:
Aye:
Board Member T. Grimsley, Board Member D. Romero, Board Member C. Kelley, Vice Chair A. Walker-Griffin, Chair D. Bailey. 5 -
XIV. DISCUSSION AND/OR ACTION ITEMS
1. 22-112 Spring 2022 Development Site and Capital Improvement Update Recommendation: Receive report, discuss, and provide direction, if any.
City Manager Hall introduced the item. City Manager Hall, Public Works Director Roberts and Parks and Recreation Director Roke provided a presentation along with the City's RITC consultants. Members of the City Council asked questions and provided comments.
A virtual public comment was received by Susan Keefe.
Written public comments were received by: Alice Zhu Mingde; Susan Keefe; Stephen Lawton; Bob Polacchi; Phil Simmons; Charles Morris; Joe Ellen Marcotte.
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2. 22-113 Review of the Hercules Communications Assessment Report and Discussion
Recommendation: Receive and provide comment on the
communications assessment report prepared by Tripepi Smith on the City's existing communication efforts and recommendations for improvement. After comments from the City Council and public, staff intends to use this assessment and recommendations to develop the City's first strategic communications plan.
City Manager Hall introduced the item and provided a staff report. Ryder Smith, Jennifer Vaughn and Karen Villasenor provided the results and findings of phase one (1) of their recent assessment of the strategic communications plan. Members of the City Council asked questions and provided comments.
Virtual Public Comment: Cordell Hindler.
3. 22-108
Update on Returning to In-Person Hybrid Meetings
Recommendation: Receive report, discuss, and provide direction to staff.
City Manager Hall introduced the item and provided a staff report.
Members of the City Council asked questions and provided comments.
Staff made a recommendation to hold the first in-person hybrid meeting at the first meeting in April. Mayor Bailey made a request to review the in-person hybrid meeting on a monthly basis.
Virtual Public Comment: Cordell Hindler.
Virtual Public Comment not related to this item provided by: Ms. Charlotte.
MOTION: A motion was made by Council Member Romero, seconded by Council Member Kelley, to approve returning to in-person hybrid Council meetings and to conduct a review of the hybrid in-person meeting monthly. The motion carried by the following vote:
Aye: Council Member T. Grimsley, Council Member D. Romero, Vice Mayor A.
Walker-Griffin, Mayor D. Bailey, and Council Member C. Kelley 5 -
XV. PUBLIC COMMUNICATIONS
Virtual Public Comment: Cordell Hindler.
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XVI. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY ANNOUNCEMENTS,
COMMITTEE, SUB-COMMITTEE AND INTERGOVERNMENTAL COMMITTEE REPORTS
AND FUTURE AGENDA ITEMS
Parks and Recreation Director Roke reported on upcoming summer events and child care registration dates for next year's enrollment. City staff and Council Members reported on attendance at events and community and regional meetings.
There were no future agenda items requested.
XVII. ADJOURNMENT
Mayor Bailey adjourned the meeting at 9:38 p.m.
_________________________________
Dion Bailey, Mayor
Attest:
_______________________________
Lauren Berges, CMC,
City Clerk
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