Original Agreement No.21-019-CM
COVID-19 ARPA Funds Use & Administration
AMENDMENT NO. 1
Approving Revised Attachment A “SCOPE OF SERVICE & PAYMENT”
1. Parties. The parties to this Contract Amendment are the City of Hercules , a public body corporate and the following named Contractor:
Hinderliter de Llamas & Associates (HdL)
120 S. State College Blvd., Suite 200, Brea, CA 92821
(714) 879-5000
Attn: Barry Foster
[email protected]
The parties to this Contract Amendment do mutually agree and promise as follows:
2. Purpose. This Amendment No. 1 is being entered into to a mend an existing contract between the City and Contractor which was approved by the City Manager of the City of Hercules on June 29, 2021. Said contract shall hereinafter be referred to as the "Original Contract" and is incorporated herein by reference.
3. Original Contract Provisions. The parties hereto agree to continue to abide by those terms and conditions of the Original Contract, and any amendments ther eto, which are unaffected by this Contract Amendment Agreement.
4. Amendment. This Amendment No. 1 is intended to amend the Original Contract and previously approved amendments (collectively, the "Amended Contract") thereto to provide for additional compensation in an amount not to exceed $115,000, total contract amount $164,500.
5. Amendment Approval: This Amendment No. 1 is hereby approved by the City Council of the City of Hercules on this ____ day of __________, 2022 by Council Resolution ________.
6. Signatures. These signatures attest the parties' agreement hereto:
City of Hercules
s/_______________________________
Dante Hall, City Manager
Date: ___________________________
Approved as to form:
By ______________________________
Patrick Tang, City Attorney
Hinderliter de Llamas & Associates (HdL)
s/_______________________________
_________________________________
Name/Title
Date: ___________________________
Attachments:
Attachment A: Scope of Service & Payment
March 23, 2022
Dante Hall
City Manager
City of Hercules
111 Civic Drive
Hercules, CA 94547
Re: Additional Tasks for American Rescue Plan Act (ARPA) Consulting Work:
Dante:
HdL has been working as the City of Hercules’ consultant for ARPA and together we’ve made good progress in formulating an effective ARPA plan to fund projects and programs which can significantly benefit and positively impact the community in helping to recover from the COVID-19 Pandemic.
As Hercules is formulating projects and programs it will be important to design and implement them to be as effective as possible, while providing the highest-level of services possible. In recognition of Hercules’ limited staffing resources, as well as HdL’s expertise, the City of Hercules is desirous of exploring the possibility of amending the agreement for ARPA services with HdL to have HdL assume a greater role in formulating ARPA programs, as well as effectively implementing them.
Scope of Work:
Hinderliter de Llamas & Associates (HdL), hereafter referred to as the ‘Consultant’, will work with the City of Hercules, hereafter referred as the ‘City’, to assume the overall administrative oversight of Hercules’ ARPA programs targeted at assisting Hercules businesses including the following:
• Business Assistance Grants
• Business Rental Relief Assistance Grants
• Marketing Assistance Program, including individualized business marketing support and Shop Local Program with the utilization of a Digital Gift Card Program
HdL has significant experience working with several cities on designing small business grant programs, creating effective marketing programs and ‘shop local’ programs for cities, as well as working on Digital Gift Card programs for several cities (San Leandro, Lafayette, Pinole, Hawthorne, Canyon Lake) to utilize the Yiftee digital gift card platform (which is presently serving 50 California cities). Additionally, HdL recently worked with the City of San Leandro in designing and implementing a Commercial Rent Relief Grant Program that was up in running within 45 days and funded 50 grants of $15,000 each in assisting the most financially impacted small businesses with paying back rent. HdL is also working as the administrator of business assistance programs for the city of Hawthorne. HdL can work to develop a program for Hercules to be used by those businesses and business type categories most impacted by the Pandemic.
Once the overall design of the program is established, the Consultant shall be responsible for the administration of the program including 1) set up of software applications, 2) creating a custom landing page, 3) pre-screen application form, 4) program application form and 5) staffing & management of call center for questions with the on-line application process and submitting required documents.
Additionally, the Consultant manage the rollout of the program, screening & evaluating applications and overall management of the program including a survey to measure the impact of the grants.
Compensation:
The Consultant shall be compensated based on hours worked on the program utilizing the following hourly rate schedule.
Staff Position Hourly Rate Principal/Managing Director $250/hour
Director of Professional Srvs. $230/hour
Senior Advisor $180/hour Operations Manager $180/hour
Analyst/Call Center Specialists $100/hour
An Amendment to the Agreement for ARPA services between the City of Hercules and HdL will add an additional $50,000 in funding for ARPA services to be provided by HdL.
The Project Manager for the Consultant shall be Barry Foster-Principal/Managing Director with HdL ECONSolutions, along with staffing support from Josh Davis-Director with Professional Services, Eric Myers-Operations Manager with Professional Services, Sandra Meyer-Sr. Advisor and Fienna Cheng- Analyst with ECONSolutions, as well as Tax Specialists working the Call Support Center.
OPTIONAL SERVICE-ED STAFFING SUPPORT SERVICES
Additionally, HdL can provide Economic Development staffing services including retail attraction and/or development services support—as needed and directed by the City. HdL presently provides this service for the cities of Menlo Park, Pacific Grove, Rancho Santa Margarita and several more being added soon.
This work shall be done on an hourly basis and at the direction of the city manager with a not to exceed annual amount of $65,000 which will include $15,000 for an INSIGHT Market Analytics report package, Community Profile & Void Analysis of retailers to target for marketplace, plus up to $50,000 for staffing support services with the following hourly rates.
Principal/Managing Director $250/hour
Sr. Advisor $180/hour Analyst $100/hour
Please note that the ED Staffing Support Services in an amount not to exceed $65,000 may be compensated for out of the ARPA revenue loss component.
Please contact Barry Foster with any questions at 951.233.0414.
Accepted by
CONSULTANT (Hinderliter de Llamas Associates-HdL) CITY (City of Hercules)
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