City of Hercules Page 1
Tuesday, March 28, 2023
City of Hercules
Meeting Minutes
City Council
Mayor Alex Walker-Griffin
Vice Mayor Dan Romero
Council Member Dion Bailey
Council Member Chris Kelley
Council Member Tiffany Grimsley
Dante Hall, City Manager
Patrick Tang, City Attorney
Eibleis Melendez, Acting City Clerk
7:00 PM
111 Civic Drive
Hercules, CA 94547
In-Person in Council Chambers or
Zoom ID: 823 8081 5835
Zoom Passcode: 425827
Zoom Phone Number: 1-669-900-6833
I. CLOSED SESSION – CALL TO ORDER - ROLL CALL
Please refer to the March 28, 2023, Special Meeting- Closed Session Agenda and Minutes for more information.
Present: 4 -
Absent: 1 -
Mayor A. Walker-Griffin, Vice Mayor D. Romero, Council Member D. Bailey, and Council Member C. Kelley
Council Member T. Grimsley
II. PUBLIC COMMUNICATION - CLOSED SESSION ITEMS
NONE
III. CONVENE INTO CLOSED SESSION
The Hercules City Council will meet in Closed Session regarding the following:
Please refer to the March 28, 2023, Special Meeting- Closed Session Agenda and Minutes for more information.
IV. REGULAR MEETING – CONVENE INTO OPEN SESSION- ROLL CALL [7:00 P.M.]
Present: 4 -
Absent: 1 -
Mayor A. Walker-Griffin, Vice Mayor D. Romero, Council Member D. Bailey, and Council Member C. Kelley
Council Member T. Grimsley
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City Council Meeting Minutes March 28, 2023
V. REPORT ON ACTION TAKEN IN CLOSED SESSION
City Attorney, Patrick Tang, reported on the closed session item:
Conference with Legal Counsel-Anticipated Litigation- Significant exposure to litigation pursuant to Government Code 54956.9(d)(2) related to fatal traffic incident located at [Parker Ave at 4th Street]. No final or reportable action was taken. A statement regarding the incident was read by Mayor Walker-Griffin, on behalf of the City. Mayor Walker-Griffin closed the Special Meeting-Closed Session Item.
VI. PLEDGE OF ALLEGIANCE
Pledge of Allegiance lead by Vice Mayor Romero.
VII. MOMENT OF SILENCE
A Moment of Silence was held for the victims in the tragedy that occurred the weekend prior at Parker Ave at 4th Street.
VIII. INTRODUCTIONS/PRESENTATIONS/COMMISSION REPORTS
NONE
IX. AGENDA ADDITIONS/DELETIONS
City Manager, Dante Hall, requested that Discussion Item 4, 22-495; Update on the Hercules Police Department, be postponed until a future date.
X. PUBLIC COMMUNICATIONS
NONE
This time is reserved for members of the public to address issues not included in the agenda. In accordance with the Brown Act, Council will refer to staff any matters brought before them at this time, and those matters may be placed on a future agenda.
Individuals wishing to address the City Council are asked to complete a form indicating the name and address of the speaker and the general topic to be addressed. Speakers must make their comments from the podium and will be allowed 3 minutes to discuss their concerns. All public comments are recorded and become part of the public record. A limit of 30 minutes will be devoted to taking public comment at this point in the agenda. If any speakers remain at the conclusion of the initial 30 minute period, time will be reserved at the conclusion of the meeting to take the remaining comments.
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City Council Meeting Minutes March 28, 2023
XI. PUBLIC HEARINGS
1. 22-487 Mandatory Garbage/Solid Waste Disposal - Delinquent Accounts RECOMMENDATION: Conduct a Public Hearing and upon conclusion, consider adopting a Resolution confirming the report of delinquent accounts and placing liens on said properties and special assessments upon property taxes pursuant to City of Hercules Municipal Code Section 5-2.01 to 5-2.16, Mandatory Garbage/Solid Waste Disposal.
Attachments: Staff Report - Garbage Liens
Attach 1 - Resolution- Liens
Attach 2 - Letter from Republic Services
Attach 3 - Prelim Lien List 3-13-23
Acting City Clerk, Eibleis Melendez, presented the agenda item. No public comment. Council Members provided no comment. Action was taken on this item. Mayor Walker-Griffin closed the Public Hearing.
MOTION: A motion was made by Council Member Kelley, seconded by Vice Mayor Romero, to adopt the Resolution for the Mandatory Garbage/ solid Waste Disposal. The motion carried by the following vote:
Aye:
Absent:
4 - Mayor A. Walker-Griffin, Vice Mayor D. Romero, Council Member D. Bailey, and Council Member C. Kelley
1 - Council Member T. Grimsley
XII. CONSENT CALENDAR
MOTION: A motion was made by Council Member Kelley, seconded by Vice Mayor Romero, to adopt the Consent Calendar as is . The motion carried by the following vote:
Aye:
Absent:
4 - Mayor A. Walker-Griffin, Vice Mayor D. Romero, Council Member D. Bailey, and Council Member C. Kelley
1 - Council Member T. Grimsley
1. 22-491 Meeting Minutes for the Regular Meeting on March 14th, 2023
Attachments: Meeting Minutes for the Regular Meeting on March 14th, 2023
APPROVED
2. 22-488 Extension of Pre-Qualified Vendor lists through June 2023 RECOMMENDATION: Staff recommends the Council approve a resolution extending the City’s pre-qualified vendor lists for planning and engineering services through June 2023, to allow staff additional time to evaluate qualifications received in response to the City’s February 2023 Request for Qualifications.
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City Council Meeting Minutes March 28, 2023
Attachments: Staff Report - Extension of Pre-Qualified Vendor Lists - Planning Engineering Services
Attach 1 -Resolution Extending Pre-Qualified Vendor Lists Attach 2 - Planning Vendors
Attach 3 - Engineering Vendors
APPROVED
3. 22-492 Growth Management Program (GMP) Compliance Checklist for 2020 and 2021 for allocation of Local Street Maintenance & Improvement Funds for Fiscal Years 2021-22 and 2022-23
RECOMMENDATION: Adopt a Resolution (see Attachment 1) approving the Measure J Growth Management Program (GMP) Compliance Checklist for Calendar Years 2020 and 2021 with the attachments and authorize submittal to the Contra Costa Transportation Authority (CCTA) for disbursement of Measure J Local Street Maintenance & Improvement Return-to-Source Funds for Fiscal Years 2021-22 & 2022-23.
Attachments: Staff Report - GMP Checklist 2020-2021
Attach 1 - Resolution for Measure J GMP Checklist 2020-21 Attach 2- CYs 2020 & 2021 GMP Checklist with attachments and links
APPROVED
XIII. DISCUSSION AND/OR ACTION ITEMS
1. 22-489 Update on the FY 2022-2023 Hercules Strategic Plan and Multi-year Workplan
RECOMMENDATION: Receive a report on the Hercules City Council Strategic Plan and Multi-Year Workplan and provide direction as needed.
Attachments: Staff Report - Update on the FY 2022-2023 Hercules Strategic Plan and Multi-year Workplan 2022-2025
Attach 1 - Strategic Priorities Graphic
City Manager, Dante Hall, introduced and presented this agenda item.
Council Members provided comment. No public comment. No action was taken on this item.
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City Council Meeting Minutes March 28, 2023
2. 22-490 Draft Fiscal Year 2023-24 Capital Improvement Program and Ten-Year Capital Funding Plan
RECOMMENDATION: City Council receive a report and the Draft Fiscal Year (FY) 2023-24 Capital Improvement Program (CIP) and Ten-Year Capital Funding Plan, discuss, and provide direction to staff as needed.
Attachments: Staff Report - CIP FY 23-24
Attach 1 - Summary Ten-Year CIP
Attach 2 - Hercules Facility CIP FY23-24 0309MR
Attach 3 - Hercules Parks CIP FY23-24 0309MR
Attach 4 - Hercules Sewers CIP FY23-24 0309MR
Attach 5 - Hercules Street CIP FY23-24 0309MR
Attach 6 - Hercules The Hub CIP FY23-24 0309MR
City Manager, Dante Hall, introduced this agenda item. Finance Director, Edwin Gato and Public Works Director, Mike Roberts, presented. No Public Comment. Council Members provided comment. Director Gato, Director Roberts and City Manager Hall provided a response. No action was taken on this item.
3. 22-493 Yiftee Digital Gift Card Program Guidelines
RECOMMENDATION: Staff is requesting the Council provide direction by minute order whether to:
1. Modify the program guidelines to allow Yiftee cards to be used to purchase Hercules Recreation Department fitness and other classes taught by contractors; and/or
2. Modify the program guidelines to reduce the maximum purchase limit per card from $250 to $100, as recommended by staff.
Attachments: Staff Report -Yiftee Guideline Modifications
Community Development Director, Tim Rood, presented. No Public Comment. Council Members provided comment and asked for clarification on the recommendation. Director Rood provided a response.
Action was taken on the item.
MOTION: A motion was made by Council Member Kelley, seconded by Council Member Bailey, to adopt the recommendation provided by Staff for the Yiftee Digital Gift Card Program Guidelines . The motion carried by the following vote:
Aye:
Absent:
4 - Mayor A. Walker-Griffin, Vice Mayor D. Romero, Council Member D. Bailey, and Council Member C. Kelley
1 - Council Member T. Grimsley
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City Council Meeting Minutes March 28, 2023
4. 22-495 Update on The Hercules Police Department
RECOMMENDATION: Receive an update on the Hercules Police Department.
Attachments: Staff Report - Hercules PD Annual Report 2022 Presentation - 2022 Hercules Police Department Review
This Item got postponed to a future date. The date has not been determined. Vice Mayor Romero asked Mayor Walker-Griffin if Public Comment would be allowed on this agenda item even though it was postponed. City Attorney Tang, provided guidance on Public Comment.
The time was provided for Public Comment. There was no public comment.
5. 22-494 2023 State of The City Event
RECOMMENDATION: Receive an informational report on the 2023 City of Hercules State of the City event to be held Wednesday, May 17, 2023.
Attachments: Staff Report - 2023 State of the City Event
City Manager, Dante Hall, presented. No public comment. Council Members provided comment. No action was taken on this item.
XIV. PUBLIC COMMUNICATIONS
NONE
This time is reserved for members of the public who were unavailable to attend the Public Communications period during Section X of the meeting, or were unable to speak due to lack of time. The public speaker requirements specified in Section X of this Agenda apply to this Section.
XV. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY ANNOUNCEMENTS,
COMMITTEE, SUB-COMMITTEE AND INTERGOVERNMENTAL COMMITTEE REPORTS
AND FUTURE AGENDA ITEMS
This is the time for brief announcements on issues of interest to the community. In accordance with the provisions of the Brown Act, matters which do not appear on this agenda but require City Council discussion may be either (a) referred to staff or other resources for factual information or (b) placed on a future meeting agenda.
1. Regional Committees
2. City Council Committees and Subcommittees
3. Commission Liaisons
City Manager, Dante Hall, advertised the upcoming Economic Development Subcommittee Meeting on April 4th at 6:30pm. They will be discussing two potential programs which will be brought in front of Council:
The Business Attraction Program and the Yiftee Card Program for DocuSign Envelope ID: 29F6B6F7-F584-4245-98D3-E3BFD74B0B97 City of Hercules Page 7
City Council Meeting Minutes March 28, 2023
Caterers. City Manager Hall also requested that the April 11th, City Council meeting, be cancelled due to a lack of business items. We would reconvene on April 25, 2023. City Attorney, Patrick Tang, had nothing to report.
1. Regional Committees:
Council Member Kelley attended the Contra Costa Transportation Authority(CCTA) Meeting. An update was given on the midyear budget.
They reviewed the work plan for CCTA 4.0 and reported that an engineering firm for the County Wide Integrated Transit Plan was hired.
She also attended the West Contra Costa County Transportation Advisory Committee(WCCTAC) Meeting. She advertised the County Boards and Commissions that the public could participate in through Supervisor Federal Glovers office.
Council Member Bailey attended WCCTAC. A plan was discussed regarding BART and the "Fiscal Cliff". An item will probably be placed on the ballot. $45,000 will be put aside for senior training. This is a program that teaches seniors how to use various forms of public transportation.
2. City Council Committees and Subcommittees:
No reports were given
3. Commission Liasons:
No reports were given
Community Events:
Council Members attended a variety of events throughout the City and County which included Bottles and Bites and meetings and events put on by Cal Cities.
Future Agenda Items:
Vice Mayor Romero requested future presentations from WestCat and West County Integrated Waste Management (WCCIWMA), Recyclemore.
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City Council Meeting Minutes March 28, 2023
XVI. ADJOURNMENT
Mayor Walker-Griffin adjourned the meeting at 8:27pm.
Alex Walker-Griffin, Mayor
Attest:
Eibleis Melendez, Acting City Clerk
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