111 Civic Drive
Hercules, CA 94547City of Hercules
Meeting Minutes
City Council
Mayor Alex Walker-Griffin
Vice Mayor Dan Romero
Council Member Dion Bailey
Council Member Chris Kelley
Council Member Tiffany Grimsley
Dante Hall, City Manager
Patrick Tang, City Attorney
Eibleis Melendez, Acting City Clerk
7:00 PMTuesday, April 25, 2023
In-Person in Council Chambers or
Zoom ID: 870 2014 4877
Zoom Passcode: 954027
Zoom Phone Number: 1-669-900-6833
I. CLOSED SESSION – CALL TO ORDER - ROLL CALL
NO CLOSED SESSION
NONE
II. PUBLIC COMMUNICATION - CLOSED SESSION ITEMS
NONE
NONE
III. CONVENE INTO CLOSED SESSION
The Hercules City Council will meet in Closed Session regarding the following:
NO CLOSED SESSION
NONE
IV. REGULAR MEETING – CONVENE INTO OPEN SESSION - ROLL CALL [7:00 p.m] Mayor A. Walker-Griffin, Vice Mayor D. Romero, Council Member D. Bailey, Council Member C. Kelley, and Council Member T. Grimsley
Present: 5 -
V. A. REPORT ON ACTION TAKEN IN CLOSED SESSION
NO CLOSED SESSION
B. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A COUNCIL MEMBER TO
PARTICIPATE IN A MEETING REMOTELY DUE TO JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449.
NONE
DocuSign Envelope ID: 1DDB2B6A-EF62-4483-BF9D-BDD1898FE108 April 25, 2023City Council Meeting Minutes
VI. PLEDGE OF ALLEGIANCE
Pledge of Allegiance was lead by Council Member Grimsley.
VII. MOMENT OF SILENCE
A Moment of Silence was held for Nancy Orpilla. The wife of a staffer for Congressman Garamendi and former Mike Thompson staffer.
VIII. INTRODUCTIONS/PRESENTATIONS/COMMISSION REPORTS
1. 22-512 National Library Week Proclamation and Presentation Proclamation - National Library WeekAttachments:
Mayor Walker-Griffin presented the proclamation. Alison Peters, Senior Community Library Manager for the City of Hercules, accepted the proclamation and spoke. Pictures were taken with City Council Members.
2. 22-511 Fair Housing Month Proclamation
Proclamation-Fair Housing MonthAttachments:
Mayor Walker-Griffin presented the proclamation. Tyra Wright and Heather Schiffman from the Contra Costa Association of Realtors, accepted the proclamation and spoke. Pictures were taken with City Council Members.
3. 22-510 RecycleMore Presentation
RecycleMore PresentationAttachments:
At the request of Council, Recyclemore was invited to present. City Manager, Dante Hall, introduced Peter HoltzClaw, Executive Director of Recyclemore- West Contra Costa Integrated Waste Management Authority.
IX. AGENDA ADDITIONS/DELETIONS
There were no agenda additions or deletions.
DocuSign Envelope ID: 1DDB2B6A-EF62-4483-BF9D-BDD1898FE108 April 25, 2023City Council Meeting Minutes
X. PUBLIC COMMUNICATIONS
Public comment was made by residents from the Hercules By The Bay HOA regarding an election that took place that involved Council Member Kelley. Public comment was also received via Zoom. One comment was received regarding Senate Bill 379 and another public comment was received recognizing staff.
This time is reserved for members of the public to address issues not included in the agenda. In accordance with the Brown Act, Council will refer to staff any matters brought before them at this time, and those matters may be placed on a future agenda.
Individuals wishing to address the City Council are asked to complete a form indicating the name and address of the speaker and the general topic to be addressed. Speakers must make their comments from the podium and will be allowed 3 minutes to discuss their concerns. All public comments are recorded and become part of the public record. A limit of 30 minutes will be devoted to taking public comment at this point in the agenda. If any speakers remain at the conclusion of the initial 30 minute period, time will be reserved at the conclusion of the meeting to take the remaining comments.
XI. PUBLIC HEARINGS
NONE.
XII. CONSENT CALENDAR
MOTION: A motion was made by Vice Mayor Romero, seconded by Council Member Kelley, to adopt the Consent Calendar. The motion carried by the following vote:
Aye: Mayor A. Walker-Griffin, Vice Mayor D. Romero, Council Member D. Bailey, Council Member C. Kelley, and Council Member T. Grimsley
5 -
1. 22-507 Closed Session Meeting Minutes for the Special Meeting on March 28th, 2023
Closed Session Meeting Minutes for the Special Meeting on March 28th, 2023
Attachments:
APPROVED
2. 22-508 Meeting Minutes for the Regular Meeting on March 28th, 2023 Meeting Minutes for the Regular Meeting on March 28th, 2023Attachments:
APPROVED
3. 22-509 Acceptance of the Sycamore Avenue Pavement Rehabilitation Project RECOMMENDATION: Adopt a resolution accepting the Sycamore Avenue Pavement Rehabilitation Project contract with McGuire & Hester as complete for a total amount of $889,485 and authorizing the filing of the Notice of Completion with the Contra Costa County Recorder’s Office.
DocuSign Envelope ID: 1DDB2B6A-EF62-4483-BF9D-BDD1898FE108 April 25, 2023City Council Meeting Minutes
Staff Report - Sycamore Avenue Pavement Rehab Project Acceptance Attach 1 - Resolution Sycamore Ave Pavement Rehabilitation Project Acceptance
Attach 2 - Notice of Completion
Attach 3 - Project Location Map
Attachments:
APPROVED(Resolution 2023-18)
XIII. DISCUSSION AND/OR ACTION ITEMS
1. 22-513 Budget Workshop: FY 23-24 City of Hercules Annual Proposed Budget RECOMMENDATION: No action is required at this time. It is recommended that the City Council discuss and provide direction to staff regarding the proposed Fiscal Year (FY) 23-24 annual budget.
Staff Report - Budget Workshop - FY 23-24 Proposed Annual Budget Attach 1 - FY 23-24 List of Additional Budget Request
Attach 2 - FY 23-24 Proposed General Fund - Fund Summary Attach 3 - FY 23-24 Proposed General Fund - Expenditures by Category
Attach 4 - FY 23-24 Projected General Fund Reserve Balances Attach 5 - General Fund Five-Year Forecast
Attach 6 - FY 23-24 Proposed Special Revenue - Fund Summaries Attach 7 - FY 23-24 Proposed Sewer - Fund Summaries
Attach 8 - FY 23-24 Proposed Internal Service Fund (ISF) - Fund Summaries
Attach 9 - FY 23-24 Debt Service Fund - Fund Summaries
Attach 10 - FY 23-24 Proposed CIP - Funding Sources
Presentation
Attachments:
City Manager, Dante Hall, introduced this agenda item. Financial Director, Edwin Gato, presented. Council Members provided comment. City Manager Hall and Director Gato provided a response. No Public Comment. No action was taken.
2. 22-514 Award of a Construction Contract in the amount of $1,488,622 for the Willow/Palm Sidewalk Connector Project
RECOMMENDATION: Adopt a resolution authorizing the City Manager to execute a construction contract with R&S Construction Management in the amount of $1,488,622 for the Willow/Palm Sidewalk Connector Project, authorizing an additional expenditure of up to $148,862 for a 10% contingency on said construction contract, for a total not to exceed amount of $1,637,484.
Staff Report - Willow Palm Sidewalk Award
Attach 1 - Resolution-Willow Palm Sidewalk Award
Attachments:
DocuSign Envelope ID: 1DDB2B6A-EF62-4483-BF9D-BDD1898FE108 April 25, 2023City Council Meeting Minutes
Public Works Director, Mike Roberts, presented. Council Members provided comment and Director Roberts provided a response. No Public Comment. Action was taken on this item.
MOTION: A motion was made by Council Member Grimsley, seconded by Council Member Bailey, to adopt Resolution 2023-19, Willow Palm Sidewalk Award. The motion carried by the following vote:
Aye: Mayor A. Walker-Griffin, Vice Mayor D. Romero, Council Member D. Bailey, Council Member C. Kelley, and Council Member T. Grimsley
5 -
3. 22-515
Professional Services Agreement with WSP in the amount of $101,891 for the Willow/Palm Sidewalk Connector Project
RECOMMENDATION: Adopt a Resolution authorizing the City Manager to execute an agreement with WSP for a not to exceed amount of $101,891 for Construction Management Services for the Willow/Palm Sidewalk Connector Project.
Staff Report - Willow Palm Construction Management Award Attach 1 - Resolution - Willow Palm Construction Management Attach 3 - City Professional Services Agreement - WSP - Willow_Palm Ped Project
Attach 3 - Shewchuk, Bruce_CM
Attach 4 - Bohlander Matt_WSP
Attach 5 - Jon Adams_WSP
Attach 6 - Cowling_Jeff_WSP
Attachments:
Public Works Director, Mike Roberts, introduced the agenda item. John Adams, a representative from the construction management firm WSP, presented. Council Members provided comment. Vice Mayor Romero inquired about the role that the subcontractor, Kleinfelder, would have on this project and expressed his concerns and a Council discussion on the matter ensued. Ultimately, the City Council decided to move forward with the contract as is. No public comment. Action was taken on this item. A roll call vote was taken by the City Clerk.
MOTION: A motion was made by Council Member Kelley, seconded by Council Member Grimsley, to adopt Resolution 2023-20, Willow Palm Construction Management. The motion carried by the following vote:
Aye: Mayor A. Walker-Griffin, Vice Mayor D. Romero, Council Member D. Bailey, Council Member C. Kelley, and Council Member T. Grimsley
5 -
DocuSign Envelope ID: 1DDB2B6A-EF62-4483-BF9D-BDD1898FE108 April 25, 2023City Council Meeting Minutes
4. 22-516 Update on the City of Hercules Parks and Recreation Department Recommendation: Receive an update on the CIty of Hercules Parks and Recreation Department.
Staff Report - Parks and Recreation Update
Presentation- Parks and Recreation Department
Attachments:
City Manager, Dante Hall, introduced the agenda item. Recreation Director, Christopher Roke, presented and introduced staff that was present. Council Members provided comment. There was one public comment received on this agenda item. No action was taken.
XIV. PUBLIC COMMUNICATIONS
NONE
This time is reserved for members of the public who were unavailable to attend the Public Communications period during Section X of the meeting, or were unable to speak due to lack of time. The public speaker requirements specified in Section X of this Agenda apply to this Section.
XV. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY ANNOUNCEMENTS,
COMMITTEE, SUB-COMMITTEE AND INTERGOVERNMENTAL COMMITTEE REPORTS
AND FUTURE AGENDA ITEMS
This is the time for brief announcements on issues of interest to the community. In accordance with the provisions of the Brown Act, matters which do not appear on this agenda but require City Council discussion may be either (a) referred to staff or other resources for factual information or (b) placed on a future meeting agenda.
1. Regional Committees
2. City Council Committees and Subcommittees
3. Commission Liaisons
City Manager, Dante Hall, introduced Eibleis Melendez as the new City Clerk. City Manager Hall also advertised the Community Clean Up Day.
City Attorney, Patrick Tang, had nothing to report.
1. Regional Committees:
Council Member Kelley attend the Contra Costa Transportation Authority(CCTA) Meeting; the Redefining Mobility Summitt was held. At the Board Meeting a status update was given on both Regional Measure 3 and the County Transportation Plan. Council Member Kelley also attended the WestCat meeting.
Council Member Bailey attended the WestCat meeting. They received and update on the budget. Funding is looking good to start the process on moving toward cleaner buses and possibly electric vehicles. Ridership is continuing to go up.
DocuSign Envelope ID: 1DDB2B6A-EF62-4483-BF9D-BDD1898FE108 April 25, 2023City Council Meeting Minutes
Vice Mayor Romero attended the West Contra Costa Integrated Waste Management (WCCIWMA) meeting. A presentation was given on multi family dwelling homes and SB1383. There are no shoots for organics.
Green bins need to be provided to stay in compliance with the state mandate.
2. City Council Committees and Subcommittees:
Council Member Grimsley and Vice Mayor Romero attended the Lighting and Landscaping Assessment District Meeting.
3. Commission Liasons:
No reports were given
Community Events:
Council Members attended a variety of events throughout the City and County which included Eggstravaganza, and Splashapalooza.
Future Agenda Items:
Council Member Grimsley would like to discuss a Government Day for High School Students
Vice Mayor Romero received a proclamation request to recognize May as Jewish American Heritage Month. He would also like to discuss renting the Council Chambers for half the price to government agencies.
DocuSign Envelope ID: 1DDB2B6A-EF62-4483-BF9D-BDD1898FE108 April 25, 2023City Council Meeting Minutes
XVI. ADJOURNMENT
Mayor Walker-Griffin adjourned the meeting at 10:05pm.
_________________________________
Alex Walker-Griffin, Mayor
Attest:
______________________________
Eibleis Melendez, Acting City Clerk
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