111 Civic Drive
Hercules, CA 94547City of Hercules
Meeting Minutes
City Council
Mayor Alex Walker-Griffin
Vice Mayor Dan Romero
Council Member Dion Bailey
Council Member Chris Kelley
Council Member Tiffany Grimsley
Dante Hall, City Manager
Patrick Tang, City Attorney
Eibleis Melendez, City Clerk
7:00 PMTuesday, May 9, 2023
In-Person in Council Chambers or
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I. CLOSED SESSION – CALL TO ORDER - ROLL CALL
NO CLOSED SESSION
NONE.
II. PUBLIC COMMUNICATION - CLOSED SESSION ITEMS
NONE
NONE.
III. CONVENE INTO CLOSED SESSION
NONE.
The Hercules City Council will meet in Closed Session regarding the following:
NO CLOSED SESSION
IV. REGULAR MEETING – CONVENE TO OPEN SESSION - ROLL CALL [7:00P.M] When the initial roll call was taken, Council Member Grimsley was marked absent. She was marked present once the Council voted unanimously to allow her to attend the meeting remotely.
Mayor A. Walker-Griffin, Vice Mayor D. Romero, Council Member D. Bailey, Council Member C. Kelley, and Council Member T. Grimsley
Present: 5 -
DocuSign Envelope ID: B19319E3-68E6-4AA7-9BBC-CF8D4222080A May 9, 2023City Council Meeting Minutes
V. A. REPORT ON ACTION TAKEN IN CLOSED SESSION-
NO CLOSED SESSION
B. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A COUNCIL MEMBER TO
PARTICIPATE IN A MEETING REMOTELY DUE TO JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449
B. Council Member Grimsley requested to participate in the City Council meeting remotely due to an illness. City Attorney, Patrick Tang, reviewed the requirements that had to be met, based on AB 2449. It was determined that she met the criteria. Council Member Kelley made a motion for Council Member Grimsley to participate remotely per the three requirements that were explained to the Council by the City Attorney. The motion was seconded by Council Member Bailey. A roll call vote was taken by CIty Clerk, Eibleis Melendez. Motion passed, 4-0.
VI. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was lead by Vice Mayor Romero.
VII. MOMENT OF SILENCE
NONE.
VIII. INTRODUCTIONS/PRESENTATIONS/COMMISSION REPORTS
1. 22-532 Asian American and Pacific Islander Heritage Month Proclamation Proclamation - Asian American and Pacific Islander Heritage Month 2023
Attachments:
Mayor Walker-Griffin presented the proclamation. Members of the Rotary Club accepted the proclamation. Pictures were taken with Council Members.
2. 22-533 Jewish American Heritage Month Proclamation
Proclamation - Jewish American Heritage Month 2023Attachments:
Mayor Walker-Griffin presented the proclamation. Two members of the community, as well as a representative from the Jewish Community Relations Council, Alejandro Padron, accepted the proclamation and spoke. Pictures were taken with Council Members.
IX. AGENDA ADDITIONS/DELETIONS
NONE
DocuSign Envelope ID: B19319E3-68E6-4AA7-9BBC-CF8D4222080A May 9, 2023City Council Meeting Minutes
X. PUBLIC COMMUNICATIONS
Public comment was provided by Police Chief, Joseph Vasquez and Sergeant Chris Costa, promoting National Law Enforcement Week(May 15th -19th) and Memorial day, Wednesday May 17th. One public comment was received by a community member requesting to increase staff hours from part-time to full time at the Senior Center.
This time is reserved for members of the public to address issues not included in the agenda. In accordance with the Brown Act, Council will refer to staff any matters brought before them at this time, and those matters may be placed on a future agenda.
Individuals wishing to address the City Council are asked to complete a form indicating the name and address of the speaker and the general topic to be addressed. Speakers must make their comments from the podium and will be allowed 3 minutes to discuss their concerns. All public comments are recorded and become part of the public record. A limit of 30 minutes will be devoted to taking public comment at this point in the agenda. If any speakers remain at the conclusion of the initial 30 minute period, time will be reserved at the conclusion of the meeting to take the remaining comments.
XI. PUBLIC HEARINGS
1. 22-527 Membership in Marin Clean Energy
RECOMMENDATION:
1. Receive a report from City staff;
2. Ask any questions of City or MCE staff;
3. Take public comment;
4. Approve a Resolution Requesting Membership in MCE authorizing the Mayor to execute the Memorandum of Understanding with Marin Clean Energy, and authorizing the City Manager, or designee, to execute other documents to initiate membership in Marin Clean Energy; and
5. Approve the first reading of an Ordinance approving the Marin Clean Energy joint powers agreement and authorizing the implementation of a community choice aggregation program.
00Staff Report - MCE
Attach 1 - Resolution Requesting Membership in MCE
Attach 1- Exhibit 1 - MOU with MCE
Attach 1- Exhibit 2 - PG&E Load Data Forms
Attach 2 - Ordinance Approving MCE JPA
Attachments:
Community Development Director, Tim Rood, introduced the item. Council Members provided comment and questions. Representatives from Marin Clean Energy, provided a response. Public comment was received. Action was taken on a resolution requesting Membership in MCE and an Ordinance approving MCE JPA. A roll call vote was taken.
ACTION: Council Member Dion Bailey made a motion to adopt A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF HERCULES REQUESTING MEMBERSHIP
IN MARIN CLEAN ENERGY, AUTHORIZING THE MAYOR TO EXECUTE THE
DocuSign Envelope ID: B19319E3-68E6-4AA7-9BBC-CF8D4222080A May 9, 2023City Council Meeting Minutes
MEMORANDUM OF UNDERSTANDING WITH MARIN CLEAN ENERGY, AND
AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO EXECUTE OTHER DOCUMENTS TO INITIATE MEMBERSHIP IN MARIN CLEAN ENERGY. Seconded by Council Member Chris Kelley.
ACTION: Council Member Chris Kelley made a motion to pass AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF HERCULES APPROVING THE MARIN CLEAN
ENERGY JOINT POWERS AGREEMENT AND AUTHORIZING THE IMPLEMENTATION OF A COMMUNITY CHOICE AGGREGATION PROGRAM. Seconded by Council Member Bailey. A roll call vote was taken.
Mayor A. Walker-Griffin, Council Member D. Bailey, Council Member C. Kelley, and Council Member T. Grimsley
Aye: 4 -
Aye: Mayor A. Walker-Griffin, Council Member D. Bailey, Council Member C. Kelley, and Council Member T. Grimsley
4 -
Vice Mayor D. RomeroNay: 1 -
Nay: Vice Mayor D. Romero1 -
XII. CONSENT CALENDAR
MOTION: A motion was made by Council Member Bailey, seconded by Council Member Kelley, to adopt the Consent Calendar. The motion carried by the following vote:
Aye: Mayor A. Walker-Griffin, Vice Mayor D. Romero, Council Member D. Bailey, Council Member C. Kelley, and Council Member T. Grimsley
5 -
1. 22-522 Meeting Minutes for the Regular Meeting on April 25, 2023 Meeting Minutes for the Regular Meeting on April 25, 2023Attachments:
APPROVED
2. 22-521 Accept the Investment Report for the Quarter Ending March 31, 2023 RECOMMENDATION: Accept the Investment Report for the Quarter Ending March 31, 2023
Staff Report - Investment Quarterly Report Ending 03-31-2023 Attach 1 - Investment Report for Quarter Ending March 31, 2023 Attachments:
APPROVED
3. 22-523 Quarterly Review of Future Agenda Items
Staff Report - Quarterly Review of Future Agenda Items
Attach 1 - Future Agenda Items List
Attachments:
APRPOVED
5. 22-525 Adoption of a List of Projects for Fiscal Year 2023-24 funded by SB 1: the Road Repair and Accountability Act of 2017
RECOMMENDATION: Adopt a resolution adopting a list of projects for
DocuSign Envelope ID: B19319E3-68E6-4AA7-9BBC-CF8D4222080A May 9, 2023City Council Meeting Minutes
Fiscal Year 2023-24 funded by SB 1: the Road Repair and Accountability Act of 2017.
Staff Report - SB1 FY 23-24
Attach 1 - SB1 FY 23-24
Attachments:
APPROVED
6. 22-530 Authorize Display of Pride Month Commemorative Flag RECOMMENDATION: Approve Display of Commemorative Flag for the month of June - Pride Month
Staff Report - Pride Flag Display for Month of June
Attachment - Flag Policy #16
Attachments:
APPROVED
7. 22-531 Authorize Display of Juneteenth Commemorative Flag RECOMMENDATION: Approve Display of Juneteenth Commemorative Flag from June 17th through June 24th
Staff Report - Juneteenth Flag Display
Attach 1 - Flag Policy #16
Attachments:
APPROVED
XIII. DISCUSSION AND/OR ACTION ITEMS
1. 22-528 EVCS Site Host Agreement
RECOMMENDATION:
1. Receive a report from staff regarding a Site Host Agreement for EV Charging services at the Hercules Civic Center and Hercules Community Swim Center;
2. Ask any questions;
3. Take public comment; and
4. Approve a resolution authorizing the City Manager to execute a Site Host Agreement with EVCS
Staff Report - EVCS Site Host Agreement
Attach 1 - Resolution - EVCS Site Host Agreement
Attach 2 - EVCS Site Host Agreement
Attachments:
Community Development Director, Tim Rood, presented. Jesse YaoYao Guo, from EVCS, was present to answer any questions from Council Members. One public comment was given. Council Members provided comment. Action was taken on this item. A roll call vote was taken by the City Clerk.
MOTION: A motion was made by Council Member Bailey, seconded by Council Member Kelley, to adopt Resolution 23-022, EVCS Site Host Agreement. The
DocuSign Envelope ID: B19319E3-68E6-4AA7-9BBC-CF8D4222080A May 9, 2023City Council Meeting Minutes
motion carried by the following vote:
Aye: Mayor A. Walker-Griffin, Vice Mayor D. Romero, Council Member D. Bailey, Council Member C. Kelley, and Council Member T. Grimsley
5 -
2. 22-529 Update on the Hercules Police Department
RECOMMENDATION: Receive an update on the Hercules Police Department
Staff Report - Hercules PD Annual Report 2022
Presentation - Hercules Police Department Review
Attachments:
Police Chief, Joseph Vasquez, presented this item. Council Members provided comments. No public comment. No action was taken on this item.
3. 22-526 Consider and Approve an Amendment to Extend the Trailer Acquisition and Lease Agreement with the Hercules Historical Society (HHS) RECOMMENDATION: Adopt a Resolution authorizing the City Manager to execute an amendment to the Trailer Acquisition and Lease Agreement between the City of Hercules and the Hercules Historical Society (HHS), to continue the lease for an additional five (5) years with an option for a five (5) year extension. A lease provision providing for payment by HHS of an annual amount of $100 to cover utility costs is included as an option for Council to consider.
Staff Report - Historical Society Trailer Lease Extension Attach 1 - Feb.14, 2023 Staff Report(with prior attach. 1-4, 20pgs) Attach 2 - February 2023 Interim Month-to-Month Lease HHS Attach 3 - Revised Proposed First Amendment to the 2013 Agreement Attach 4 - Resolution Authorizing Amendment to the Agreement Between City of Hercules and HHS
Attachments:
City Attorney, Patrick Tang, presented. Council Members provided comment. Council requested that Staff come up with a comprehensive and fair policy that can be applied to all non- profit organizations in the City.
Staff will come back with this item in September. Action was taken on this item. A roll call vote was taken by the City Clerk.
Motion: A motion was made by Council Bailey, to continue the month to month lease with the Hercules Historical Society, no fee, and commit to coming back to Council in September for a full discussion, seconded by Council Member Kelley.
The motion was carried by the following vote:
Aye: Mayor A. Walker-Griffin, Vice Mayor D. Romero, Council Member D. Bailey, Council Member C. Kelley, and Council Member T. Grimsley
5 -
DocuSign Envelope ID: B19319E3-68E6-4AA7-9BBC-CF8D4222080A May 9, 2023City Council Meeting Minutes
XIV. PUBLIC COMMUNICATIONS
NONE
This time is reserved for members of the public who were unavailable to attend the Public Communications period during Section X of the meeting, or were unable to speak due to lack of time. The public speaker requirements specified in Section X of this Agenda apply to this Section.
XV. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY ANNOUNCEMENTS,
COMMITTEE, SUB-COMMITTEE AND INTERGOVERNMENTAL COMMITTEE REPORTS
AND FUTURE AGENDA ITEMS
This is the time for brief announcements on issues of interest to the community. In accordance with the provisions of the Brown Act, matters which do not appear on this agenda but require City Council discussion may be either (a) referred to staff or other resources for factual information or (b) placed on a future meeting agenda.
1. Regional Committees
2. City Council Committees and Subcommittees
3. Commission Liaisons
City Manager, Dante Hall, promoted the State of the City, on May 17th from 6:30-8:30pm at the Community Center. City Attorney Patrick Tang, had nothing to report.
Council Member Kelley provided a public statement regarding the issue that members of the Hercules By the Bay HOA spoke about during public comment at the May 9th, 2023 City Council Meeting.
1.Regional Committees:
Council Member Kelley and Council Member Bailey attended the West Contra Costa Transportation Advisory Committee.
2. City Council Committees and Subcommittees:
No reports were given
3. Commission Liaisons:
Nor report were given
Community Events:
Council Members attended a variety of events through the City and County which included the City of Hercules Community Cleanup Day.
Future Agenda Items:
There were no Future Agenda Items request.
DocuSign Envelope ID: B19319E3-68E6-4AA7-9BBC-CF8D4222080A May 9, 2023City Council Meeting Minutes
XVI. ADJOURNMENT
Mayor Walker-Griffin adjourned the meeting at 10:42 P.M. _________________________________
Alex Walker-Griffin, Mayor
Attest:
_______________________________
Eibleis Melendez, Acting City Clerk
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