City of Hercules
FY 23-24 List of Additional Budget Request
Title Fund Department Description Justification General Fund
Other Funds Total
Ongoing costs:
Senior Planner General Fund Community Development This request is to create a new, permanent Senior Planner position in the Community Development
Department, reporting to the Community
Development Director. The Senior Planner would
perform professional land use and urban planning
work, including current and long-range (advanced)
planning, implementing the General Plan,
reviewing complex zoning and development
applications, and coordinating special projects.
Development fees will partially offset the cost of
this position.
This will enable the department to successfully manage the volume of professional work required to respond to
inquiries from the public; process the City's planning
applications; develop and update the City's long-range
plans; maintain and update the Zoning ordinance and
other City regulations; staff the Planning Commission,
regional advisory committees, and interdepartmental
planning efforts; implement new requirements of state law, such as online permitting; and develop and implement new programs, policies, and resources to further fair housing and otherwise implement the City’s 2023-31 Housing
Element, once adopted. The Senior Planner would also
assist the Director in implementing Council priorities such as business recruitment, additional community
engagement, and development of user-friendly handouts
explaining common Planning application types and
requirements.
$188,000 $188,000
Standby and Call back payAll Funds Public Works Currently the Public Works Superintendent is “on- call” 24 hours a day 365 days a year. Hercules is
one of the last remaining agencies in the County
adhering to this practice. With the rotation, each
staff person will be on standby for a 1-week
rotation.
Implementing a rotation will make urgent/emergency
coverage during non-working hours more sustainable,
provide employees a professional growth opportunity,
include cross training, and based upon experience gained be a step forward for succession planning and raise the level of performance of the Maintenance & Operations
Division overall. Additionally, it will be more effective as it will allow the Superintendent to focus on higher level
duties, such as management, supervision, and operational planning. Based on the current allocation, the General Fund impact is approximately $1,700/year.
$1,700 $74,300 $76,000
Maintenance SupervisorAll Funds Public Works This request is to promote a Maintenance Worker II to a Maintenance Supervisor.
Efficiency in the Maintenance unit. The savings will offset the total cost by eliminating the intern position and a Maintenance Worker II. Based on the current allocation, this change has no General Fund impact.
($36,000) $36,000 $0
Contract CIP Engineer Capital Projects Fund Public Works Limited term to manage assigned CIPs. To manage the CIP projects. The contract will be part of the CIP costs funded by multiple funding sources and will execute the following CIPs: ADA Transition Plan (Parks, Buildings, and Streets); Parks Master Plan; Beechnut Park; and Community Center Repairs.
$250,000 $250,000
Animal Control Services General Fund Public Works An increase in Animal Control and sheltering services provided through an agreement with the
Contra Costa County Animal Service Department
from $210,000 to $237,000 annually.
Although the City’s costs will increase under the proposed agreement, City staff believes it is beneficial to the City to execute the new agreement with more clarity and
commitment from Animal Services on service levels and
contributes to the financial sustainability of Animal Service programs.
$27,000 $27,000
Recreation Specialist General Fund Parks & Recreation Increase work hours from 25 to 30 hours a week. These changes will help the Recreation unit continue to deliver a broad range of programmed activities, as well as maximizing the appropriate use of recreation assets, and reserve the use of facilities, courts, fields, and picnic sites. $5,750 $5,750
Overall Operating Cost General Fund Parks & Recreation Return to pre-pandemic service level. Returning to pre-pandemic service level will increase the operating cost by $310K and offset by increase in program revenues by $145K.
$165,000 $165,000
Budget Impact
City of Hercules
FY 23-24 List of Additional Budget Request
Title Fund Department Description Justification General Fund
Other Funds Total
Budget Impact
Cellebrite General Fund Police Increase to Other Miscellaneous Services Cellebrite is a hardware/software system used to extract data from cell phones for investigative purposes which is only authorized pursuant to a warrant. We currently have a Cellebrite device which is inoperable due to outdated
software/ hardware. The additional request is to keep the system functioning to assist detective's investigations with serious violent crimes.
$9,000 $9,000
Tri-City Consortium General Fund Police Increase to Other Government Agency Charges The City of Hercules contracts with the City of San Pablo and the City of Pinole (Tri-City Consortium) for ispatch and record’s management services. Both services are critical for the police department. The cost of these services has increased by an additional $40,000 annually over the next five years.
$40,000 $40,000
Special Event General Fund Parks & Recreation Increase to contractual services for Special Event The past few years the Hercules City Council has authorized money to be spent on special events including events like the Fourth of July celebration, National Night Out, Bayfront Run and Festival, Bottles and Bites and the Cultural Festival. Anticipating the Council’s desire to continue to offer these special events to the community staff is recommending $50,000.00 to be appropriated for special events in FY 2023-24.
$50,000 $50,000
General Liability & Worker's
Compensation Insurance
General Fund General Liability/Worker's
Compensation
Increase in Liability Insurance Premium Based on MPA renewal rates for FY 23-24. $200,000 $200,000 Total, Ongoing Costs $650,450 $360,300 $1,010,750
One-Time Costs:
Media Services General Fund Police Increase to professional services for Media Services.
Media services have been an area of concern for quite
some time. We have relied heavily on a volunteer Reserve Police Officer for PIO duties, we have supervisors who
have never been trained on issuing written press releases, and we have been running a social media program without proper training and oversight which may expose our city to future legal liability issues. For multiple years we have looked for PIO training, but we have not been able to find training anywhere in Northern California.
$24,000 $24,000
Regional Government Services
(RGS)
General Fund Human Resources Increase to professional services for Human Resources Services
To provide the City with HR management services. $65,000 $65,000 Grant Writing Services General Fund City Manager Increase to professional services for Grant Writing Services
To hire a consultant who specialize in grant writing, grants management, and prospect identification. The consultant will assit in identifying grant to fund various projects. $50,000 $50,000
Business Attraction Grant General Fund Community Development Business attraction grant program Assist certain types of desired new retail businesses with move-in costs associated with occupying a vacant
storefront spaces in Hercules. The funding will be used for a pilot Business Attraction matching grant program with a goal of incentivizing small businesses that increase
vibrancy and provide amenities to locate in Hercules.
$100,000 $100,000
Eat Local Program General Fund Community Development Eat Local Bonus Gift Card pilot Program Eat Local Hercules will be an incentive program to use local restaurant catering services.
$50,000 $50,000
Total, One-Time Costs $289,000 $0 $289,000
Total $939,450 $360,300 $1,299,750