111 Civic Drive
Hercules, CA 94547City of Hercules
Meeting Minutes
City Council
Mayor Alex Walker-Griffin
Vice Mayor Dan Romero
Council Member Dion Bailey
Council Member Chris Kelley
Council Member Tiffany Grimsley
Dante Hall, City Manager
Patrick Tang, City Attorney
Eibleis Melendez, City Clerk
7:00 PMTuesday, June 27, 2023
In-Person in Council Chambers or
Zoom ID: 822 8669 4830
Zoom Passcode: 744868
Zoom Phone Number: 1-669-444-9171
I. CLOSED SESSION – CALL TO ORDER - ROLL CALL
NO CLOSED SESSION
NONE
II. PUBLIC COMMUNICATION - CLOSED SESSION ITEMS
NONE
III. CONVENE INTO CLOSED SESSION
NONE
The Hercules City Council will meet in Closed Session regarding the following:
IV. REGULAR MEETING – CONVENE TO OPEN SESSION - ROLL CALL [7:00P.M] Mayor A. Walker-Griffin, Vice Mayor D. Romero, Council Member D. Bailey, and Council Member C. Kelley
Present: 4 -
Council Member T. GrimsleyAbsent: 1 -
V. A. REPORT ON ACTION TAKEN IN CLOSED SESSION-
NO CLOSED SESSION
B. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A COUNCIL MEMBER TO
PARTICIPATE IN A MEETING REMOTELY DUE TO JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449
NONE
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VI. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was lead by Mayor Walker-Griffin.
VII. MOMENT OF SILENCE
A Moment of Silence was observed for both Nancy Catelli and former Council Member, Joanne Ward. Council Members provided comment.
Members of the public spoke about Joanne Ward.
VIII. INTRODUCTIONS/PRESENTATIONS/COMMISSION REPORTS
1. 22-592 Parks and Recreation Proclamation
Parks & Recreation Proclamation-2023Attachments:
Mayor Walker-Griffin presented the proclamation. Council Members and CIty Manager, Dante Hall, provided comment. Recreation Manager, Ambra Garfield, accepted the proclamation and advertised upcoming programs. She also recognized the Recreation Staff for their hard work and dedication. Recreation Director, Christopher Roke, provided a response. Photos were taken with the Council Members.
2. 22-591 Introduction of the Interim Fire Chief Rebecca Ramirez Mayor Walker-Griffin introduced the Interim Fire Chief, Rebecca Ramirez.
Chief Ramirez spoke briefly on both her personal and professional background and expressed her appreciation for all of the support that she has received. No public comment. Council Members provided comment.
IX. AGENDA ADDITIONS/DELETIONS
NONE
X. PUBLIC COMMUNICATIONS
NONE
This time is reserved for members of the public to address issues not included in the agenda. In accordance with the Brown Act, Council will refer to staff any matters brought before them at this time, and those matters may be placed on a future agenda.
Individuals wishing to address the City Council are asked to complete a form indicating the name and address of the speaker and the general topic to be addressed. Speakers must make their comments from the podium and will be allowed 3 minutes to discuss their concerns. All public comments are recorded and become part of the public record. A limit of 30 minutes will be devoted to taking public comment at this point in the agenda. If any speakers remain at the conclusion of the initial 30 minute period, time will be reserved at the conclusion of the meeting to take the remaining comments.
XI. PUBLIC HEARINGS
NONE
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XII. CONSENT CALENDAR
MOTION: A motion was made by Council Member Bailey, seconded by Council Member Kelley to adopt the Consent Calendar. The motion carried by the following vote:
Aye: Mayor A. Walker-Griffin, Vice Mayor D. Romero, Council Member D. Bailey, and Council Member C. Kelley
4 -
Absent: Council Member T. Grimsley1 -
1. 22-587 Meeting Minutes for the Regular Meeting on June 13, 2023 Meeting Minutes for the Regular Meeting on June 13, 2023Attachments:
APPROVED
2. 22-562 Authorization To Contract With Tripepi Smith for FY 23-24 General Communication Support
RECOMMENDATION:
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute an agreement for an amount not to exceed $80,000.00 with Tripepi Smith for General Communications Support.
Staff Report - Authorization To Contract With Tripepi Smith for FY 23-24 General Communications Support
Attach 1 - Resolution Tripepi Smith FY 23-24
Attach 2 - 2023-04 Hercules General Communications Scope of Work Attach 3 - Professional Services Agreement with Tripepi Smith for Communications Support FY 23-24
Attachments:
Resolution 23-039, APPROVED
3. 22-582 Appropriation for Homicide Vehicle Storage Fees RECOMMENDATION:
Adopt a resolution amending the General Fund FY 2022-23 Budget for Police Department increasing it appropriation by $42,350 for the vehicle storage fee related to a homicide investigation.
Staff Report - Appropriation for Homicide Vehicle Storage Fees Attach 1 - Resolution
Attach 2 - Original Invoice
Attach 3 - Updated Invoice
Attachments:
Resolution 23-040, APPROVED
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4. 22-583 Annual Fiber Optic Broadband Report
RECOMMENDATION:
Receive report.
Fiber Optic Annual Report 2023Attachments:
APPROVED
5. 22-588 Agreement with CSG Consultants for Code Enforcement Services RECOMMENDATION:
Staff recommends that the City Council:
1. Receive the staff report on this issue;
2. Ask any clarifying questions of staff;
3. Take comments from the public; and
4. Adopt a resolution authorizing the City Manager to execute an agreement with CSG Consultants in the not-to-exceed amount of $120,000 for code enforcement services.
Staff Report-CSG Agreement
Attach 1- Resolution - CSG Consultants
Attach 2-CSG Agreement including Scope and Fee
Attachments:
Resolution 23-041, APPROVED
6. 22-589 Addition of Public Works Supervisor Job Description to the City’s Classification Plan
RECOMMENDATION:
Adopt a resolution approving the addition of a Public Works Supervisor Job Description to the City’s Classification Plan.
Staff Report-Public Works Supervisor
Attach 1 - PW Supervisor Resolution
Exhibit A - PW Supervisor Job Description
Exhibit B - Teamsters FT Amended Salary Schedule
Attach 2 - MRG Organizational Analysis
Attachments:
APPROVED
XIII. DISCUSSION AND/OR ACTION ITEMS
1. 22-590 Update on the City of Hercules Finance Department RECOMMENDATION:
Receive an update on the City of Hercules Finance Department Staff Report-Finance Department Update
Presentation-Finance Departmental Update
Attachments:
City Manager, Dante Hall, introduced the Item. Finance Director, Edwin
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Gato, presented. Council Members provided comment and asked questions. Director Gato introduced Staff that was present and provided a response to comment and questions. No public comment. No action was taken on this item.
2. 22-584 Landscaping and LIghting Assessment Districts - Approval of Preliminary Engineer's Reports and Declaring the City Council's Intention to Levy and Collect Assessments for Fiscal Year 2023/24
RECOMMENDATION:
City staff is recommending City Council adopt the following resolutions:
a. A resolution for the preliminary approval of the Engineer’s Report and declaring the City Council’s intention to levy and collect assessments for Fiscal Year 2023/24 within the City of Hercules for Citywide Landscaping and Lighting Assessment District No. 83-2, which is comprised of Benefit Zone Nos. 1, 2, 3&4, 5A, 5B, 5C, 6, 7, 8, 9, and 10, and setting a public hearing for July 11, 2023;
b. A resolution for the preliminary approval of the Engineer’s Report and declaring the City Council’s intention to levy and collect assessments for Fiscal Year 2023/24 within the City of Hercules Victoria by the Bay Landscaping and Lighting Assessment District No. 2002-1 and setting a public hearing for July 11, 2023;
c. A resolution for the preliminary approval of the Engineer’s Report and declaring the City Council’s intention to levy and collect assessments for Fiscal Year 2023/24 within the City of Hercules for Hercules Village Landscaping and Lighting Assessment District No. 2002-2 and setting a public hearing for July 11, 2023;
d. A resolution for the preliminary approval of the Engineer’s Report and declaring the City Council’s intention to levy and collect assessments for Fiscal Year 2023/24 within the City of Hercules for Baywood Landscaping and Lighting Assessment District No. 2004-1 and setting a public hearing for July 11, 2023; and
e.A resolution for the preliminary approval of the Engineer’s Report and declaring the City Council’s intention to levy and collect assessments for Fiscal Year 2023/24 within the City of Hercules for Bayside Landscaping and Lighting Assessment District No. 2005-1 and setting a public hearing for July 11, 2023.
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Staff Report - FY 2023-24 LLAD ROI
Attach 1 - Reso 82-3 Citywide
Attach 2 - Reso Victoria By The Bay
Attach 3 - Reso Hercules Village (Promenade)
Attach 4 - Reso Baywood
Attach 5 - Reso Bayside
Attach 6 - Prelim Report 83-2 Citywide
Attach 6 - Prelim Report Bayside
Attach 6 - Prelim Report Baywood
Attach 6 - Prelim Report Hercules Village (Promenade)
Attach 6 - Prelim Report Victoria By The Bay
Attachments:
Public Works Director/ City Engineer, Mike Roberts, introduced and presented the item. Ed Espinoza from Francisco and Associates, was present to answer any questions. No public comment. Council Members provided comment and asked questions. Action was taken on this item.
MOTION: A motion was made by Council Member Bailey, seconded by Council Member Kelley, to adopt Resolution 23-034. The motion carried by the following vote:
Aye: Mayor A. Walker-Griffin, Vice Mayor D. Romero, Council Member D. Bailey, and Council Member C. Kelley
4 -
Absent: Council Member T. Grimsley1 -
MOTION: A motion was made by Council Member Kelley, seconded by Vice Mayor Romero, to adopt Resolution 23-035. The motion carried by the following vote:
Aye: Mayor A. Walker-Griffin, Vice Mayor D. Romero, Council Member D. Bailey, and Council Member C. Kelley
4 -
Absent: Council Member T. Grimsley1 -
MOTION: A motion was made by Council Member Bailey, seconded by Council Member Kelley, to adopt Resolution 23-036. The motion carried by the following vote:
Aye: Mayor A. Walker-Griffin, Vice Mayor D. Romero, Council Member D. Bailey, and Council Member C. Kelley
4 -
Absent: Council Member T. Grimsley1 -
MOTION: A motion was made by Vice Mayor Romero, seconded by Council Member Kelley, to adopt Resolution 23-037. The motion carried by the following vote:
MOTION: A motion was made by Council Member Bailey, seconded by Vice Mayor Romero, to adopt Resolution 23-038. The motion carried by the following vote:
Aye: Mayor A. Walker-Griffin, Vice Mayor D. Romero, Council Member D. Bailey, and Council Member C. Kelley
4 -
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Absent: Council Member T. Grimsley1 -
3. 22-586 Senior Nutrition Infrastructure Grant
RECOMMENDATION:
Staff recommends that the Hercules City Council:
1. Receive the staff report on the item;
2. Ask clarifying questions of staff, if any; and
3. Adopt a resolution authorizing staff to accept the Senior Nutrition Infrastructure Grant and appropriating $47,600 from FY 23-24 General Fund reserves to be reimbursed by the grant award.
Staff Report - Senior Nutrition Infrastructure Grant
Attach 1 - Resolution - Program Senior Nutrition Infrastructure Grant Attach 2 - Letter to the County Requesting Funding
Attach 3 - CCC Area Agency on Aging- Funding Request
Questionnaire
Attach 4 - California Department of Aging - Equipment Justification Form
Attach 5 - Title IIIC Capital Expenditure Equipment Approval List Attachments:
Recreation Director, Christopher Roke, introduced and presented the item.
Council Members provided comment. Director Roke and City Manager, Dante Hall, provided a response. No public comment. Action was taken on this item.
MOTION: A motion was made by Council Member Kelley, seconded by Council Member Bailey, to adopt Resolution 23-042. The motion carried by the following vote:
Aye: Mayor A. Walker-Griffin, Vice Mayor D. Romero, Council Member D. Bailey, and Council Member C. Kelley
4 -
Absent: Council Member T. Grimsley1 -
4. 22-585 Parking Operations Agreement for Bayfront Project Area RECOMMENDATION:
Receive a report from City staff on the Parking Operations Agreement for the Bayfront Project area, ask any questions of staff, take public comment, discuss the item, and approve a resolution authorizing the City Manager to execute the agreement.
Staff report- Parking Operations Agreement
Attach 1 - Hercules Bayfront Project - Implementing Shared Parking Operating Memorandum 2020-03-02
Attach 2 - Hercules Bayfront - Parking Operations Agreement_061323 Exhibit A - to Attach 2
Attach 3 - Resolution Approving Bayfront Parking Operations Agreement (clc 6-13-23)
Attachments:
Community Development Director, Tim Rood, introduced and presented
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item. Robert Davis a representative of Ledcor and Christie Crowl, Assistant City Attorney, were present to answer questions. No public comment. Council Members provided comment and questions. Director Rood and Ms. Crowl provided a response. Action was taken on this item.
MOTION: A motion was made by Council Member Kelley, seconded by Council Member Bailey, to adopt Resolution 23-43. The motion carried by the following vote:
Aye: Mayor A. Walker-Griffin, Vice Mayor D. Romero, Council Member D. Bailey, and Council Member C. Kelley
4 -
Absent: Council Member T. Grimsley1 -
5. 22-524 Facility Fee Waiver Requests for the Rodeo-Hercules Fire District (RHFD) and the Western Contra Costa Integrated Waste Management Authority (WCCIWMA)
RECOMMENDATION:
Staff recommends that the City Council:
1. Receive staff report on this issue;
2. Ask any clarifying questions of staff; and
3. Take comments from the public; and
4. Authorize the City Manager to waive City Council Chamber rental fees for the Rodeo-Hercules Fire District (RHFD) and the Western Contra Costa Integrated Waste Management Authority (WCCIWMA) Monthly Board Meetings.
Staff Report - Facility Fee Wavier Requests for the Rodeo-Hercules Fire District (RHFD) and the Western Contra Costa Integrated Waste Management Authority (WCCIW
Attachments:
City Manager, Dante Hall, Introduced and presented the item. No public comment. Council Member provided comment and asked questions. City Manager Hall and City Attorney, Patrick Tang, provided a response.
Action was taken on this item.
MOTION: A motion was made by Council Member Kelley, seconded by Vice Mayor Romero to approve Staffs recommendation. The motion carried by the following vote:
Aye: Mayor A. Walker-Griffin, Vice Mayor D. Romero, Council Member D. Bailey, and Council Member C. Kelley
4 -
Absent: Council Member T. Grimsley1 -
XIV. PUBLIC COMMUNICATIONS
NONE
This time is reserved for members of the public who were unavailable to attend the Public Communications period during Section X of the meeting, or were unable to speak due to lack of time. The public speaker requirements specified in Section X of this Agenda apply to this Section.
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XV. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY ANNOUNCEMENTS,
COMMITTEE, SUB-COMMITTEE AND INTERGOVERNMENTAL COMMITTEE REPORTS
AND FUTURE AGENDA ITEMS
This is the time for brief announcements on issues of interest to the community. In accordance with the provisions of the Brown Act, matters which do not appear on this agenda but require City Council discussion may be either (a) referred to staff or other resources for factual information or (b) placed on a future meeting agenda.
1. Regional Committees
2. City Council Committees and Subcommittees
3. Commission Liaisions
City Manager, Dante Hall, promoted the upcoming Fire Work show on July 4th and the Movie Nights at Refugio Valley Park. He also reported out on the Household Hazards Waste Collection event. City Attorney, Patrick Tang, had no announcements.
1. Regional Committees:
Council Member Bailey attended the West Contra Costa Transportation Advisory Committee(WCCTAC) meeting where CalTrans gave their I-80 Improvement presentation.
Council Member Kelley attended the WestCat and the WCCTAC meetings. She also reported out on the Contra Costa Transportation Authority Board(CCTA) meeting.
2. City Council Committees and Subcommittees:
No reports were given.
3.Commission Liaisons:
No reports were given.
Community Events:
Council Members reported out on a variety of events that they attended throughout the City and the County.
Council Member Bailey took a tour of Republic Services. Vice Mayor Romero attended the Rodeo-Hercules Badge pinning. The Juneteenth flag raising event was well attended.
Future Agenda Items:
NONE
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XVI. ADJOURNMENT
Mayor Walker-Griffin adjourned the meeting at 8:45 P.M. _________________________________
Alex Walker-Griffin, Mayor
Attest:
_______________________________
Eibleis Melendez, City Clerk
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