Professional Services Agreement Agreement No. <________> City Attorney Approved, 082321 Page 1
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CITY OF HERCULES
PROFESSIONAL SERVICES AGREEMENT
This Agreement (“Agreement”) for professional services is made on _________, 20__, between the City of Hercules, a California municipality (“City”), and CSG Consultants, Inc., a corporation (“Consultant”) (individually, a “Party,” and collectively, the “Parties”).
1. Scope of Services. Consultant will provide to City the professional services described in the Scope of Services, attached as Attachment A and incorporated in this Agreement (the “Services”). Only the City Council or the City Manager may authorize any change or addition to the Scope of Services specified in Attachment A.
2. Term. This Agreement will become effective on _________, 20__ (“Effective Date”), and will terminate upon the full and satisfactory completion of the Services or as otherwise specified in Attachment A, unless terminated sooner in accordance with Section 10 of this Agreement .
Time is of the essence with respect to all provisions of this Agreement that specify a time for performance.
3. Compensation. For the full and satisfactory completion of the Services, City will pay Consultant in an amount not to exceed $ 66,080, without prior written authorization by City , pursuant to the terms set forth in Attachment A on Payment, which is attached to and incorporated in this Agreement. Consultant’s compensation is intended to encompass all costs required for performing the Services, including overhead and indirect costs. Except as expressly provided in Attachment B, Consultant will not be entitled to reimbursement for expenses it incurs to provide the Services.
3.1 Payment. City will pay Consultant for Services satisfactorily provided during each calendar month within 30 days following City receipt and approval of a detailed invoice. The invoice must include, at a minimum: a description of the specific Services provided; the name of the individual providing the Services; the date(s) upon which the Services were provided; the time spent providing the Services; the amount due for the Services ; and the basis for calculating the amount due.
3.2 Additional Services. If the City requests related services beyond the Scope of Services described in Attachment A, the Consultant will provide City a written estimate for the additional services (“Additional Services”). Consultant will not provide Additional Services until Consultant has received written authorization from the City to perform the Additional Services .
Consultant will not be entitled to payment for Additional Services performed without City’s prior written authorization or for costs to correct Consultant’s errors or omissions.
4. Independent Contractor. The Parties agree that Consultant will act as an independent contractor under this Agreement and will have control of its work and the manner in which the Services are performed. Consultant is not an employee of City and is not entitled to participate in any health, retirement, or similar employee benefits from the City.
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5. Consultant’s Warranties.
5.1 Consultant warrants that all Services provided under this Agreement will be performed in accordance with generally accepted professional practic es and standards for Consultant’s profession in the Bay Area.
5.2 Consultant warrants that all Services provided under this Agreement will be performed in accordance with applicable federal, state, and local laws and regulations, including, but not limited to, conflict of interest laws and City ordinances and policies.
5.3 Consultant warrants that Consultant has no present interest which would conflict in any manner with the performance of Services on the City’s behalf.
5.4 Consultant warrants that it will comply with the City’s Nepotism and Cronyism Policy.
6. Notice. Any notice, billing, or payment required by this Agreement must be made in writing, and sent to the other P arty by personal delivery, U.S. Mail, a reliable overnight deliv ery service, or by e mail as a PDF (or comparable) file. Notice is effective upon delivery unless otherwise specified. Notice for each Party will be given as follows:
City: Consultant:
City of Hercules Name: CSG Consultants, Inc.
111 Civic Drive Address:
3707 W Garden Grove
Hercules, CA 94547 Blvd., Suite 100, Orange, CA 92868
(510) 799-8200 Phone: (714) 568-1010
Attn: City Clerk Attn: Peykan Abbassi, PE,
[email protected]
Copy to: Mike Roberts Copy to: _____________________
Email: [email protected] Email: _______________________
7. Indemnity. Subsection 7.1 is not applicable to this Agreement if Consultant’s Services are “design professional” services as that term is used and defined in Civil Code section 2782.8.
Subsection 7.2 is applicable to this Agreement if Consultant’s Services are “design professional” services as used and defined in Civil Code section 2782.8.
7.1 To the full extent permitted by law, Consultant will indemnify, defend with counsel acceptable to City, and hold harmless City, its governing body, officers, agents, employees, and volunteers (collectively, “City Indemnitees”) from and against any and all liability, demands, loss, damage, claims, settlements, expenses, and costs (including, without limitation, attorney fees, expert witness fees, and costs and fees of litigation) (collectively, “ Liability”) of every nature arising out of or in connection with Consultant’s acts or omissions with respect to this Agreement, except such Liability caused by the active negligence, sole negligence, or willful misconduct of any of the City Indemnitees. This indemnification obligation is not limited by any limitation on the amount or type of damages or compensation payable under Workers’ Compensation or other employee benefit acts, or by insurance coverage limits, and will survive the expiration or early termination of this Agreement. This Subsection 7.1 does not apply if the Services to be provided
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under this Agreement are design professional services provided by a licensed architect, landscape architect, professional engineer, or professional land surveyor.
7.2 To the full extent permitted by law, Consultant will indemnify, defend, and hold harmless City, its City Council, officials, officers, agents, employees, and volunteers from and against any and all liability, loss, damage, claims, expenses and costs (including, without limitation, attorney fees and costs and fees of litigation) (collectively, “Liability”) of every nature which arises out of, pertains to, or relates to the negligence, recklessness, or willful misconduct of Consultant in the performance of this Agreement, except such Liability caused by the active negligence, sole negligence or willful misconduct of City. This indemnification obligation is not limited by any limitation on the amount or type of damages or compensation payable under Workers’ Compensation or other employee benefit acts, or by insurance coverage limits, and will survive the expiration or early termination of this Agreement. This Subsection 7.2 is applicable if the Services to be provided under this Agreement are design professional services provided by a licensed architect, landscape architect, professional engineer, or professional land surveyor.
8. Insurance. Before providing any Services under this Agreement, Consultant is required to procure and provide proof of the insur ance coverage required by this S ection in the form of certificates and endorsements. Each certificate of insurance must state that the coverage afforded by the policy or policies will not be reduced, cancelled or allowed to expire without at least 30 days written notice to City, unless due to nonpayment of premiums, in which case at least 10 days written notice will be made to City. The required insurance must cover the activities of Consultant and its employees or subcontractors relating to or arising from the performance of the Services, and must remain in full force and effect at all times during the term of the Agreement. All required insurance must be issued by an insurer licensed to do business in the State of California, and each such insurer must have an A.M. Best financial strength rating of “A” or better and a financial size rating of “VIII” or better. If Consultant fails to provide any of the required coverage, City may, at its sole discretion, purchase such coverage at Consultant’s expense and deduct the cost from payments due to Consultant.
8.1 The following insurance policies and limits are required for this Agreement:
8.1.1 Commercial General Liability Insurance (“CGL”) . CGL insurance issued on an occurrence basis, including coverage of liability arising from Consultant’s acts or omissions in the performance of S ervices under this Agreement, with limits of at least $1,000,000.00 per occurrence.
8.1.2 Automotive. Commercial automotive liability coverage for owned, non- owned and hired vehicles must provide coverage of at least $1,000,000.00 combined single limit per accident for bodily injury, death, or property damage.
8.1.3 Workers’ Compensation Insurance and Emp loyer’s Liability. The policy must comply with the requirements of the California Workers’ Compensation Insurance and Safety Act, with limits of at least $1,000,000.00. If Consultant is self- insured, Consultant must provide its duly authorized Certificate of Permission to Self-Insure.
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8.1.4 Professional Liability. This in surance must insure against Consultant ’s errors and omissions in the provision of S ervices under this Agreement , in an amount no less than $1,000,000.00 combined single limit.
8.2 Subrogation Waiver. Each required policy must include an endorsement that the insurer agrees to waive any right of subrogation it may have against City or the City’s insurers.
8.3 The CGL policy and the automotiv e liability policy must include the following endorsements:
(1) The City, including its Council, officials, officers, employees, agents, volunteers and consultants (collectively, “ Additional Insured”) must be named as an additional insured for all liability arising out of the operations by or on behalf of the named insured, and the policy must protect the Additional Insured against any and all liability for personal injury, death or property damage or destruction arising directly or indirectly in the performance of the Agreement.
(2) The inclusion of more than one insured will not operate to impair the rights of one insured against another, and the coverages afforded will apply as though separate policies have been issued to each insured.
(3) The insurance provided is primary and no insurance held or owned by City will be called upon to contribute to a loss.
(4) Any umbrella or excess insurance must contain or be endorsed to contain a provision that such coverage will also apply on a primary or non-contributory basis for the benefit of City before the City’s own insurance or self -insurance will be called upon to protect it as a named insured.
9. Dispute Resolution. In the event that any dispute arises between the Parties in relation to this Agreement, the Parties agree to meet face to face as soon as possible to engage in a good faith effort to resolve the matter informally. In the event that any dispute arises between the Parties in relation to this Agreement, and the dispute is not resolved by informal discussions, the Parties agree to submit the dispute to mediation.
9.1 Either Party may give written notice to the other Party of a request to submit a dispute to mediation, and a mediation session must take place within 60 days after the date that such notice is given, or sooner if reasonably practicable. The Parties will jointly appoint a mutually acceptable mediator. The Parties further agree to share equally the costs of the mediation, except costs incurred by each Party for representation by legal counsel.
9.2 Good faith participation in mediation pursuant to this S ection is a condition precedent to either Party commencing litigation in relation to the dispute.
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10. Early Termination.
10.1 Termination for Convenience. City may terminate this Agreement for convenience by giving 10 calendar days written notice to Consultant. In the event City elects to terminate the Agreement without cause, it will pay Consultant for Services satisfactorily provided up to that date.
10.2 Termination for Cause. If either Party breaches this Agreement by failing to timely or satisfactorily perform any of its obligations or otherwise violates the terms of this Agreement, the other Party may terminate this Agreement by giving written notice five calendar days prior to the effective date of termination, specifying the reason a nd the effective date of the termination.
Consultant will be entitled to payment for all Services satisfactorily provided up to the effective date of termination, except that the City may deduct from that p ayment the amount of costs the City incurred, if any, because of Consultant’s breach of the Agreement.
11. Work Product. City will be the sole owner of all rights to any work product in any form which has been prepared by Consultant on City ’s behalf pursuant to this Agreement, unless otherwise specified in writing by the Parties.
12. Records. Unless otherwise specified in Attachment A, C onsultant will maintain records related to this Agreement for a period of four years from expiration or termination of this Agreement, including records of the Services performed, on a daily basis if necessary.
Consultant’s accounting systems will conform to generally accepted accounting principles, and all records will provide a breakdown of total costs charged under this Agreement, including properly executed payrolls, time records, invoices, and vouchers. Consultant will permit City to inspect and examine Consultant’s books, records, accounts, and any and all data relevant to this Agreement at any reasonable time.
13. General Provisions.
13.1 Assignment and Successors. Consultant may not assign its rights or obligations under this Agreement, in part or in whole, without City’s written consent. This Agreement is binding on Consultant’s and City’s lawful heirs, successors, and permitted assigns.
13.2 Third Party Beneficiaries. There are no intended third-party beneficiaries to this Agreement.
13.3 Nondiscrimination. Consultant will not discriminate in the employment of persons under this Agreement because of race, color, ancestry, national origin, religion, sex, marital status, age, medical condition, disability, or other prohibited basis. All nondiscrimination rules or regulations required by law to be included in this Agreement are incorporated by this reference.
13.3.1 Avoidance of Cronyism and Nepotism. Consultant shall comply with regulations adopted by the City of Hercules to avoid favoritism in the award of contracts. Consultant shall submit a fully executed copy of the “Contractor Acknowledgment of City of Hercules Nepotism and Cronyism Policy” as Attachment C to this Agreement.
13.3.2 Compliance with the California Equal Pay Act . Consultant shall comply w ith regulations adopted by the City of Hercules to allow for verification of Consultant compliance with
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the requirements of the California Equal Pay Act. Consultant shall submit a fully executed copy of the “Contractor Acknowledgment of Compliance with the California Equal Pay Act” as Attachment D to this Agreement.
13.4 Choice of Law and Venue. This Agreement will be governed by California law, and venue will be in the Superior Court of Contra Costa County, and no other place.
13.5 Integration. This Agreement and the documents incorporated in this Agreement constitute the final, complete, and exclusive terms of the agreement between the City and the Consultant.
13.6 Severability. If any provision of this Agreement is determined to be illegal, invalid, or unenforceable, in part or in whole, the remaining provisions of the Agreement will remain in full force and effect.
13.7 Amendment. No amendment or modification of this Agreement will be binding unless it is in a writing duly authorized and signed by the Parties to this Agreement.
13.8 Provisions Deemed Inserted. Every provision of law required to be inserted in this Agreement will be deemed to be inserted, and this Agreement will be construed and enforced as though included. If it is discovered that through mistake or otherwise that any required provision is not inserted, or not correctly inserted, this Agreement will be amended to make the insertion or correction.
13.9 Precedence. If any provision in any document attached to or incorporated in this Agreement conflicts with or is inconsistent with the provisions set forth in the body of this Agreement, the provisions set forth in the body of this Agreement will control over any such conflicting or inconsistent provisions.
13.10 Waiver. No waiver of a breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement will be effective unless it is in writing and signed by the P arty waiving the breach, failure, right, or remedy. No waiver o f any breach, failure, right, or remedy will be deemed a waiver of any other breach, failure, right, or remedy, whether or not similar, nor will any waiver constitute a continuing waiver unless the writing so specifies.
13.11 Force Majeure. If either Party is delayed or hindered in or prevented from the performance of any act required under this Agreement because of strikes, lockouts, inability to procure labor or materials, failure of power, riots, insurrection, war, fire or other casualty, or other reason beyond the reasonable control of the P arty delayed, excluding financial inability (“Force Majeure Event”), performance of that act will be excused for the period during which the Force Majeure Event prevents such performance, and the period for that performance will be extended for an equivalent period. Delays or failures to perform resulting from lack of funds will not be Force Majeure Events.
13.12 Headings. The headings in this Agreement are included for convenience only and will not affect the construction or interpretation of any provision in this Agreement or any of the rights or obligations of the Parties to this Agreement.
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13.13 Execution in Counterparts. This Agreement may be executed in any number of counterparts, each of which will be an original, but all of which together will constitute one instrument.
13.14 Authorization. Each individual signing below warrants that he or she is authorized to do so by the Party that he or she represents, and that this Agreement is legally binding on that Party. If Consultant is a corporation, signatures from two officers of the corporation are required pursuant to California Corporation Code section 313.
[Signature page follows.]
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The Parties agree to this Agreement as witnessed by the signatures below:
CITY: Approved as to form:
s/_______________________________ s/__________________________________
________________________________ ___________________________________ Dante Hall, City Manager Patrick Tang, City Attorney
Date: ___________________________ Date: ______________________________
Attest:
s/_______________________________
_________________________________
Eibleis Melendez, City Clerk
Date: ___________________________
CONSULTANT: ___________________________________________________ Business Name
s/_______________________________
_________________________________
Name/Title
Date: ____________________________
s/_______________________________
_________________________________
Name/Title
Date: ____________________________
Attachments:
Attachment A: Scope of Services and Payment
CSG Consultants
Cyrus Kianpour, President
7/11/2023
July 3 rd , 2023
Michael Roberts, PE, Public Works Director
City of Hercules
111 Civic Drive
Hercules, CA 94547
Re: Facility Condition Assessment for the City of Hercules
CSG Consultants, Inc. (CSG) is pleased to submit this Proposal to the City of Hercules (City) to provide a General overview of the City’s Facilities. This assessment is mainly by observation of the fa cilities and equipment by a Principal Engineer, senior architect , and facilities Senior PM. It is limited to visual assessment and research of available data only.
For this project,
Peykan Abbassi, PE, will serve as the Point of Contact to perform the facility condition assessment services for the Project. Mr. Abbassi br ings over 30 years of facility and engineering management experience for large and small projects in municipal government. His contact information is as follows:
3707 W. Garden Grove Boulevard, Suite 100, Orange, CA 92868 (714) 568-1010 phone | (818) 800-6326 cell | [email protected]
Scope of Work
• Facility Condition Assessment and 10-Year CIP
A comprehensive scope of work for the general facility assessment can be found enclosed. Summarily within is the below:
1. CSG shall visit the project site to inspect, collect and review available information and work with the City staff to gain historic maintenance documentation.
2. CSG shall assess replacement costs of the systems t hen visually evaluate the conditions of each of these elements and include documentation of findings with photographs and graphs.
3. CSG will document deficiencies in building code compliance of equipment and ADA requirements per building code in reports.
4. A general comprehensive report for the facility will be provided to the City in electronic and hard copy formats, including a 10-year CIP.
Work Breakdown and Proposed Fee
Based on our understanding of the scope of work, CS G will provide all labor, material and expenses to perform the work for the following not-to-exceed fee of $66,080.00 for the following:
CSG PROPOSAL FOR CITY OF HERCULES
FACILITY CONDITION ASSESSMENT STUDY
Facilities Locations
DESCRIPTION
1. City Hall (111 Civic Dr.)
2. Senior Center (111 Civic Dr.)
3. Library (109 Civic Dr.)
4. Community Swim Center (2001 Refugio Valley Rd.)
5. Teen Center (2001 Refugio Valley Rd.)
6. Hanna Ranch Childcare Center (2470 Refugio Valle y Rd.)
7. Lupine Kidz Center (1905 Lupine Rd.)
8. Ohlone Child Care
9. PW Maintenance yard at the abandoned wastewater tre atment plant (1000 Sycamore)
10. Ohlone Community Center (190 Turquoise Dr.)
11. Foxboro Community Center(1025 Canterberry)
Please see the attached cost estimate for a breakdo wn of fees. This fee is inclusive of all labor, mat erial, and expenses to perform the project work.
It is assumed that all onsite assessments will be performed during the same calendar week and that the kickoff meeting and the meetings to review the draft deliverable will be a combination of onsite presence and through web or teleconference technologies. Additional services that may be needed will not be performed without prior authorization from the City.
Assumptions
CSG will require City resources to perform the work. The following is a list of assumptions and outline of City-needed resources and other contractual provisions that will be required by CSG to perform the assessment:
1. Access to the building will be provided by the City.
2. Escorts will be provided by the City to help guide the field team. Escorts will remain with the assessors when appropriate, especially when required due to security or privacy reasons.
3. Drawings, including layout and dimensioned drawings of all facilities to be made available by the City.
Projected Schedule
PROJECT PHASE ESTIMATED DURATION WEEKS AFTER NTP
1. Notice to Proceed (NTP) 0
2. Site Access Approvals & Schedule Kick-off Meeting 3
3. Data Gathering and Personnel Interviews 4
4. Field Condition Assessment Phase 4
5. Reporting Phase and Preliminary Report 6
6. Client Review and Final Report 4
CSG PROPOSAL FOR CITY OF HERCULES
FACILITY CONDITION ASSESSMENT STUDY
We look forward to working with the City of Hercule s. If you have any questions or require additional information, please contact
myself at [email protected] or my cell at 818-800-6326.
Sincerely,
Peykan Abbassi, PE, Vice President
(818) 800-6326 cell,
[email protected]
Enclosed:
1. Facility Condition Assessment (Description of Work)
2. Cost Estimate (Schedule of Fees)
CSG PROPOSAL FOR CITY OF HERCULES
FACILITY CONDITION ASSESSMENT STUDY
CITY OF HERCULES
111 CIVIC DRIVE , HERCULES , CA 94547
FACILITY CONDITION ASSESSMENT
DESCRIPTION OF WORK
1. Pre-Study Conference (Kick-off) Meeting and Document Review:
Prior to the start of the Facility Condition Assessment Study, a Kick-off Meeting will be scheduled with the CSG Project Team and facility personnel to coordinate the following items:
a. Project Directory:
Develop a project directory that identifies the nam e and phone number of key designated representatives at each facility who may be contacted during the project duration. b. Site Access:
Establish procedures to access the project site and provide the names and phone numbers of approved escorts when needed. All facility site visits shall be coordinated and pre-approved by the City prior to the visit throughout the course of this project. CSG should be notified of any special security and policy procedures that must be followed during all survey work conducted at the facility. c. Existing Documentation:
Obtain and review all project background materials (building plans and specifications, previously prepared reports, studies, equipment manuals, current facility operating procedures and preventative maintenance logs, testing reports, etc.) that are related to this project. d. Scope of Work:
Review the Facility Condition Assessment Study requirements contained in this document with the Project Team members to ensure that all parties agree with the scope of the work. e. Project Schedule:
Review and update the project Facility Condition Assessment Study schedule with the Project Team members using the date of the Notice to Proceed as a starting point.
2. Data Gathering and Personnel Interviews:
the City will provide to the CSG Team for review al l project background materials (building plans and specifications, previously prepared reports, studie s, equipment manuals, current facility operating procedures and preventative maintenance logs, testing reports, etc.) that are related to this project. During the field assessment, the building manager and maintenance personnel will be interviewed on common maintenance and repair practices, as well as on capital renewal projects that have been completed at the facility.
3. Field Condition Assessment:
Upon completion of the data gathering, the CSG Project Team will schedule site visit(s) and meet with the facility building management and maintenance personnel to assess the interior and exterior components of the facility. Visual assessments will be made of above-ground, visible, and accessible interior and exterior components of the building(s) and site systems that support the facility and will include documentation of the construction or system type, as well as the age, overall condition, visible deficiencies, and remaining useful life of the facility.
A building escort will be required to provide acces s to mechanical and electrical rooms, roofs, and equipment enclosures. Observations will be made during daytime hours on business days.
The following major components and systems are included in the assessment:
CSG PROPOSAL FOR CITY OF HERCULES
FACILITY CONDITION ASSESSMENT STUDY
a. Hardscapes and site systems to include roadways, parking lots, sidewalks, curb and gutter, fountains, plazas, patios, courtyards, etc.
b. Planted areas (landscaping) or irrigation systems.
c. Exterior wall, window, and door systems for visible evidence of deficiencies, continuity of seals, and other types of distress and report an overall condition of the systems. Our observations will be based on those conditions that can be observed from the g round, from accessible roof levels, and from operable windows, as appropriate and available.
d. Roof systems, accessories, and details to include flashing and penetration details for condition and conformance with accepted practice. The evaluation will include discussion of existing warranties, replacement costs and remaining useful life. We have assumed that access to the roof will be arranged by the on-site contact (at no cost to CSG) for low-slope roofs. e. Heating, ventilating, air conditioning (HVAC) systems, building controls and related mechanical systems. f. Electrical service entrances, grounding, electrical distribution systems, lighting, and emergency back-up systems.
g. Water service supplies, potable water distribution systems, sanitary and storm drain systems, gas distribution, and other plumbing components.
h. Fire and life safety elements to include structural fire protection, fire suppression systems, and fire detection/alarm systems, and means of egress. Generally, the facility will be observed for significant violations regarding standard building practices of fire and life safety issues. i. Interior wall, ceiling, and floor finishes and provide recommendations for cyclical maintenance projects.
Refurbishing and replacement of finishes is discretionary, and the recommendations provided will be based on both the condition of the finishes observe d and discussions with management and our experience with other properties.
j. The facility will be observed for visible evidence of compliance issues with ADA requirements. This will include access from parking areas to the building.
k. (Optional) Furniture, fixtures, and equipment (FF&E ) such as office furnishings; office fixtures, audio/visual, security, and program support equipment.
The complete scope of work elements to be evaluated will be established during the kick-off meeting as noted above.
We do not propose to expose any system members. We will document the type and extent of visually apparent defects in the systems to perform the condition assessments. As this scope of services is limited to visual observations, these assessments will not identify conditions hidden by interior finishes, exterior finishes, or within any enclosed construction.
4. Reporting Phase and Preliminary Report:
The CSG Team will prepare a preliminary written report for the facility of our physical condition assessment in a format that will include:
a. An executive summary that will include a brief description of recommended repairs and replacements that may require immediate attention.
b. A physical condition assessment that will include:
1. A description of each item
2. A statement noting existing conditions and estimated useful remaining service life of the systems and infrastructure, and
CSG PROPOSAL FOR CITY OF HERCULES
FACILITY CONDITION ASSESSMENT STUDY
3. Recommendations for each of the systems reviewed. This section will include information on the deficiencies noted and recommended repairs and/or replacements, along with an opinion of cost.
Our opinions of cost associated with replacing or repairing these components will be provided in summary form in a capital expenditure forecast spreadsheet, which will be prepared to reflect a 10-year repair/replacement period for required repairs/replacements. Cost estimates required for the facility repairs/recommendations shall be Rough Order of Magnitude (ROM) estimates to be used to allocate funding for the specific corrective action including construction and design costs. The opinion of costs will be based upon the anticipated costs as calculated in the year in which the capital expenditure is anticipated. It will not include fees or charges related to the building occupancy, tenant costs, or other lease- or ownership-related costs unknown to the CSG Team.
The CSG Team will provide an opinion of cost for repairs for any noted deficiencies discovered as part of this project with an estimated cost of $2,000 or higher and will include a recommended method of repair where options are available. We will include supporting photographs of key deficiencies and/or repair items noted.
5. Client Review and Final Report:
The CSG Team will incorporate any comments from The City into a Final Report for submittal.
6. Special Conditions and Exclusions:
a. This assessment does not include any environmental services such as indoor air quality testing, or inspection, sampling or testing of asbestos, lead-b ased paint, PCB’s, radon, mold, or any other potentially hazardous materials. In addition, this assessment does not include identification of underground soils or identification or quantification of underground contaminants. b. This assessment does not include scientific equipment, furniture, or moveable equipment. c. This assessment does not include any digging, demolition, disassembly, or special testing equipment. d. Where required, the CSG Project Team shall be able to lift ceiling tiles, open access doors or move building components to perform the Work. All items that are opened or moved will be returned immediately to its original condition without damage upon completion of the inspection. e. This report will not warrant or guarantee that the conditions noted in the report will not vary from other areas were not accessible or observed.
f. Cost for recording of power, air, and water is excluded, if required. g. Any As-Built document preparation services are excluded. h. Any life cycle cost analysis (LCCA) for the mechanical, electrical, and plumbing (MEP) equipment is excluded.
i. Design of any of these systems is excluded.
j. Since the evaluations are visual in nature, access to hidden conditions that require any destructive inspection and testing are excluded.
k. Underground utilities survey is excluded.
TOTAL COST
ROLE STAFF WK 1 WK 2-6 WK 7-13 WK 14-19 WK 20-21
Principal Engineer Peykan Abbassi 4 0 0 0 0 4 $225.00 $900.0 0 Sr. Project Manager Cyril Charles 4 0 0 0 0 4 $215.00 $860.0 0 Sr. Architect Paul Young 6 0 0 0 0 6 $200.00 $1,200.00
Asst. Project Manager Bronwyn Callero 4 0 0 0 0 4 $145.00 $5 80.00 ROLE STAFF WK 1 WK 2-6 WK 7-13 WK 14-19 WK 20-21
Principal Engineer Peykan Abbassi 0 4 0 0 0 4 $225.00 $900.0 0 Sr. Project Manager Cyril Charles 0 20 0 0 0 20 $215.00 $4,3 00.00 Sr. Architect Paul Young 0 40 0 0 0 40 $200.00 $8,000.00 Electrical Inspector TBD 0 20 0 0 0 20 $200.00 $4,000.00 Asst. Project Manager Bronwyn Callero 0 8 0 0 0 8 $145.00 $1 ,160.00 ROLE STAFF WK 1 WK 2-6 WK 7-13 WK 14-19 WK 20-21
Principal Engineer Peykan Abbassi 0 0 4 0 0 4 $225.00 $900.0 0 Sr. Project Manager Cyril Charles 0 0 20 0 0 20 $215.00 $4,3 00.00 Sr. Architect Paul Young 0 0 40 0 0 40 $200.00 $8,000.00 Electrical Inspector TBD 0 0 20 0 0 20 $165.00 $3,300.00 Asst. Project Manager Bronwyn Callero 0 0 8 0 0 8 $145.00 $1 ,160.00 ROLE STAFF WK 1 WK 2-6 WK 7-13 WK 14-19 WK 20-21
Principal Engineer Peykan Abbassi 0 0 0 4 0 4 $225.00 $900.0 0 Sr. Project Manager Cyril Charles 0 0 0 20 0 20 $215.00 $4,3 00.00 Sr. Architect Paul Young 0 0 0 50 0 50 $200.00 $10,000.00 Electrical Inspector TBD 0 0 0 0 0 0 $165.00 $0.00
Asst. Project Manager Bronwyn Callero 0 0 0 8 0 8 $145.00 $1 ,160.00 ROLE STAFF WK 1 WK 2-6 WK 7-13 WK 14-19 WK 20-21
Principal Engineer Peykan Abbassi 0 0 0 0 4 4 $225.00 $900.0 0 Sr. Project Manager Cyril Charles 0 0 0 0 20 20 $215.00 $4,3 00.00 Sr. Architect Paul Young 0 0 0 0 45 45 $200.00 $9,000.00 Electrical Inspector TBD 0 0 0 0 0 0 $165.00 $0.00
Asst. Project Manager Bronwyn Callero 0 0 0 0 8 8 $145.00 $1 ,160.00 $66,080.00
ROLE STAFF WK 1 WK 2-6 WK 7-13 WK 14-19 WK 20-21
Principal Engineer Peykan Abbassi 1 2 2 2 2 9 $225.00 $2,025 .00 Sr. Project Manager Cyril Charles 1 2 4 4 4 15 $215.00 $3,22 5.00 Sr. Architect Paul Young 1 10 10 10 10 41 $200.00 $8,200.00 $13,450.00
$79,530.00 TOTAL COST (including additional service)
TASK 4.0: REPORTING PHASE AND PRELIMINARY REPORT
TASK 5.0: FINAL REPORT
TOTAL COST
Additional Services #1: Furniture, Fixtures and Equipment (FF+E) Sub Total (for additional services)
Facilities Assessment Services
City of Hercules
TOTAL
HOURS
HOURLY
RATE
2023
HOURLY
RATE
2024
2023
TASK 2.0: REVIEW AVAILABLE DOCUMENTATION
TASK 3.0: DATA GATHERING AND SITE VISITS
TASK 1.0: KICKOFF MEETING