111 Civic Drive
Hercules, CA 94547City of Hercules
Meeting Minutes
City Council
Mayor Alex Walker-Griffin
Vice Mayor Dan Romero
Council Member Dion Bailey
Council Member Chris Kelley
Council Member Tiffany Grimsley
Dante Hall, City Manager
Patrick Tang, City Attorney
Eibleis Melendez, City Clerk
7:00 PMTuesday, July 25, 2023
In-Person in Council Chambers or
Zoom ID: 814 9190 8329
Zoom Passcode: 769973
Zoom Phone Number: 1 669 900 6833
I. CLOSED SESSION – CALL TO ORDER - ROLL CALL
NO CLOSED SESSION
NONE
II. PUBLIC COMMUNICATION - CLOSED SESSION ITEMS
NONE
NONE
III. CONVENE INTO CLOSED SESSION
NONE
The Hercules City Council will meet in Closed Session regarding the following:
NO CLOSED SESSION
IV. REGULAR MEETING – CONVENE TO OPEN SESSION - ROLL CALL [7:00P.M] Mayor A. Walker-Griffin, Vice Mayor D. Romero, Council Member D. Bailey, and Council Member T. Grimsley
Present: 4 -
Council Member C. KelleyAbsent: 1 -
DocuSign Envelope ID: 475F4685-DC7F-478F-9022-34DBC7A661C2 July 25, 2023City Council Meeting Minutes
V. A. REPORT ON ACTION TAKEN IN CLOSED SESSION-
NO CLOSED SESSION
B. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A COUNCIL MEMBER TO
PARTICIPATE IN A MEETING REMOTELY DUE TO JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449
NONE
VI. PLEDGE OF ALLEGIANCE
Council Member Grimsley lead the Pledge of Allegiance
VII. MOMENT OF SILENCE
Vice Mayor Romero requested a Moment of Silence for Philip Selby who passed away on July 5th 2023.
VIII. INTRODUCTIONS/PRESENTATIONS/COMMISSION REPORTS
NONE
IX. AGENDA ADDITIONS/DELETIONS
NONE
X. PUBLIC COMMUNICATIONS
Public comment was provided by Sang Mendy and Rosalyn Tillery.
This time is reserved for members of the public to address issues not included in the agenda. In accordance with the Brown Act, Council will refer to staff any matters brought before them at this time, and those matters may be placed on a future agenda.
Individuals wishing to address the City Council are asked to complete a form indicating the name and address of the speaker and the general topic to be addressed. Speakers must make their comments from the podium and will be allowed 3 minutes to discuss their concerns. All public comments are recorded and become part of the public record. A limit of 30 minutes will be devoted to taking public comment at this point in the agenda. If any speakers remain at the conclusion of the initial 30 minute period, time will be reserved at the conclusion of the meeting to take the remaining comments.
XI. PUBLIC HEARINGS
NONE
XII. CONSENT CALENDAR
Council Member Bailey, pulled item 2. 22-609 of the Consent Calendar:
Emergency Removal of Eucalyptus Trees in Refugio Valley Park. He confirmed that Council was aware of the tree work in Refugio Valley Park and that it was discussed in closed session. The item was added back onto the Consent Calendar. Action was taken on this item.
DocuSign Envelope ID: 475F4685-DC7F-478F-9022-34DBC7A661C2 July 25, 2023City Council Meeting Minutes
MOTION: A motion was made by Vice Mayor Romero, seconded by Council Member Bailey, to adopt the Consent Calendar. The motion carried by the following vote:
1. 22-611 Meeting Minutes for the Regular Meeting on July 11, 2023 Meeting Minutes for the Regular Meeting on July 11, 2023Attachments:
APPROVED
2. 22-609 Emergency Removal of Eucalyptus Trees in Refugio Valley Park RECOMMENDATION:
Receive a report from the Public Works Director regarding the emergency procurement of contract tree services for the removal of eucalyptus trees in Refugio Valley Park.
Staff Report - Emergency Removal of Eucalyptus Tress in Refugio Park
Attach 1 - Arborist Report
Attach 2 - Tree Removal Proposal
Attach 3 - Purchasing Guidelines 09102019
Attachments:
APPROVED
XIII. DISCUSSION AND/OR ACTION ITEMS
1. 22-607 Professional Services Agreement with CSG Consultants in the amount of $66,080 to complete a Building Facilities Condition Assessment including a 10-Year Capital Improvement Program
RECOMMENDATION:
Adopt a Resolution authorizing the City Manager to execute an agreement with CSG Consultants for a not to exceed amount of $66,080 to complete a Building Facilities Condition Assessment.
Staff Report - Building Facilities Assessment
Attach 1 - Building Facilities Assessment Resolution
Attach 2 - Building Facilities Assessment Agreement
Attach 3 - CSG Bios
Attachments:
Public Works Director, Mike Roberts, introduced and presented the item. A representative from CSG, Peykan Abassi, attended via Zoom to answer any questions. No public comment. Council Members asked questions and provided comment. Director Roberts provided a response. Action was taken on this item.
MOTION: A motion was made by Council Member Grimsley, seconded by Council Member Bailey, to adopt Resolution 23-049. The motion carried by the following vote:
DocuSign Envelope ID: 475F4685-DC7F-478F-9022-34DBC7A661C2 July 25, 2023City Council Meeting Minutes
Aye: Mayor A. Walker-Griffin, Vice Mayor D. Romero, Council Member D. Bailey, and Council Member T. Grimsley
4 -
Absent: Council Member C. Kelley1 -
2. 22-608 Development of a Local Road Safety Plan
RECOMMENDATION:
Staff recommends that the City Council:
1. Receive a report from staff regarding the Draft Local Road Safety Plan (LRSP);
2. Ask staff any clarifying questions; and
3. By minute order refer the development of the Draft LRSP to the Public Safety/Traffic Council Subcommittee.
Staff Report - Local Roads Safety PlanAttachments:
Public Works Director, Mike Roberts, introduced and presented the item.
No public comment. Council Members asked questions and provided comment. Director Roberts provided a response. Action was taken on this item.
MOTION: A motion was made by Council Member Bailey, seconded by Council Member Romero, to follow the recommendation made in the Agenda Packet regarding the Local Road Safety Plan, with the understanding that this will go to the Public Safety/Traffic Council Subcommittee for two meetings as outlined by the City Engineer and then back to Council once there is a plan in place. Council Members requested that reports be provided as they become available. The motion carried by the following vote:
Aye: Mayor A. Walker-Griffin, Vice Mayor D. Romero, Council Member D. Bailey, and Council Member T. Grimsley
4 -
Absent: Council Member C. Kelley1 -
3. 22-610 Special Events Update 2023-24 FY
RECOMMENDATION:
Receive and discuss the report and provide feedback to staff.
Staff Report - Special EventsAttachments:
Recreation Director, Christopher Roke introduced the item. Bay Front Chamber of Commerce Director, Sylvia Villa-Serrano was in attendance to answer any questions. No public comment. Council members asked questions and provided comments. Director Roke, Director Villa-Serrano and City Manager, Dante Hall provided a response. Action was taken on this item.
MOTION: A motion was made by Council Member Bailey, seconded by Council Member Grimsley, to use the $35,000 that was budgeted for the four events listed in the Analysis section of the Staff Report with the understanding that Council will have an opportunity to revisit the Special Events list for the 2023-24 budget.
The motion carried by the following vote:
DocuSign Envelope ID: 475F4685-DC7F-478F-9022-34DBC7A661C2 July 25, 2023City Council Meeting Minutes
Aye: Mayor A. Walker-Griffin, Vice Mayor D. Romero, Council Member D. Bailey, and Council Member T. Grimsley
4 -
Absent: Council Member C. Kelley1 -
XIV. PUBLIC COMMUNICATIONS
Public comment was made by Rosalyn Tillery.
This time is reserved for members of the public who were unavailable to attend the Public Communications period during Section X of the meeting, or were unable to speak due to lack of time. The public speaker requirements specified in Section X of this Agenda apply to this Section.
XV. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY ANNOUNCEMENTS,
COMMITTEE, SUB-COMMITTEE AND INTERGOVERNMENTAL COMMITTEE REPORTS
AND FUTURE AGENDA ITEMS
This is the time for brief announcements on issues of interest to the community. In accordance with the provisions of the Brown Act, matters which do not appear on this agenda but require City Council discussion may be either (a) referred to staff or other resources for factual information or (b) placed on a future meeting agenda.
1. Regional Committee
2. City Council Committees and Subcommittees
3. Commission Liaisons
City Manager, Dante Hall and City Attorney, Patrick Tang had no announcements.
1. Regional Committee
No reports were given.
2. City Council Committees and Subcommittees:
No reports were given.
3. Commission Liaisons:
No reports were given.
Community Events:
Council Members promoted National Night Out, Tuesday August 1st. They also report out on events that they attended throughout the City and County.
Future Agenda Items:
None.
DocuSign Envelope ID: 475F4685-DC7F-478F-9022-34DBC7A661C2 July 25, 2023City Council Meeting Minutes
XVI. ADJOURNMENT
Mayor Walker-Griffin adjourned the meeting at 8:04 P.M. _________________________________
Alex Walker-Griffin, Mayor
Attest:
_______________________________
Eibleis Melendez, City Clerk
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