Tuesday, August 8, 2023
6:30 PM
City of Hercules
111 Civic Drive
Hercules, CA 94547
City Council
Mayor Alex Walker-Griffin
Vice Mayor Dan Romero
Council Member Dion Bailey
Council Member Chris Kelley
Council Member Tiffany Grimsley
Dante Hall, City Manager
Patrick Tang, City Attorney
Eibleis Melendez, City Clerk
Meeting Agenda
SPECIAL MEETING In-Person in Council Chambers or
Zoom ID: 883 8690 7575
Zoom Passcode: 898431
Zoom Phone Number: 1-669-900-6833
August 8, 2023City Council Meeting Agenda
See last pages of agenda for information regarding meeting procedures To view webcast of meetings, live or on demand, go to the City's website at www.ci.hercules.ca.us I. SPECIAL MEETING – CALL TO ORDER - ROLL CALL-6:30 P.M.
II. PUBLIC COMMUNICATION - SPECIAL MEETING ITEMS
III. COMMUNITY LIBRARY SERVICES STUDENT COMMISSIONER INTERVIEWS
1. 22-619 STUDENT COMMISSIONER INTERVIEWS
RECOMMENDATION:
Conduct interviews for eligible candidates who have applied for the Student Commissioner Vacancy on the Community & Library Services Commission.
IV. REGULAR MEETING – CONVENE TO OPEN SESSION - ROLL CALL [7:00P.M] V. A. REPORT ON ACTION TAKEN IN CLOSED SESSION-
NO CLOSED SESSION
B. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A COUNCIL MEMBER TO
PARTICIPATE IN A MEETING REMOTELY DUE TO JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449
VI. PLEDGE OF ALLEGIANCE
VII. MOMENT OF SILENCE
VIII. INTRODUCTIONS/PRESENTATIONS/COMMISSION REPORTS
IX. AGENDA ADDITIONS/DELETIONS
X. PUBLIC COMMUNICATIONS
This time is reserved for members of the public to address issues not included in the agenda. In accordance with the Brown Act, Council will refer to staff any matters brought before them at this time, and those matters may be placed on a future agenda.
Individuals wishing to address the City Council are asked to complete a form indicating the name and address of the speaker and the general topic to be addressed. Speakers must make their comments from the podium and will be allowed 3 minutes to discuss their concerns. All public comments are recorded and become part of the public record. A limit of 30 minutes will be devoted to taking public comment at this point in the agenda. If any speakers remain at the conclusion of the initial 30 minute period, time will be reserved at the conclusion of the meeting to take the remaining comments.
XI. PUBLIC HEARINGS
August 8, 2023City Council Meeting Agenda
XII. CONSENT CALENDAR
1. 22-617 Meeting Minutes for the Special Meeting on July 19, 2023 Meeting Minutes for the Special Meeting on July 19, 2023Attachments:
2. 22-618 Meeting Minutes for the Regular Meeting on July 25, 2023 Meeting Minutes for the Regular Meeting on July 25, 2023Attachments:
XIII. DISCUSSION AND/OR ACTION ITEMS
1. 22-627 Community Library Services Student Commissioner Appointment RECOMMENDATION:
Review all eligible candidates which have applied for the for the Student Commissioner Vacancy on the Community & Library Services Commission.
City Council will make their selection and appointment directly following the special meeting interview process.
Staff Report - Student Commissioner AppointmentAttachments:
2. 22-623 Professional Services Agreement with RSG, Inc. for Housing Loan Administration
RECOMMENDATION:
Adopt a resolution approving a Professional Services Agreement with RSG, Inc. in the Amount of $61,500 for Housing Loan Administration.
Staff Report - Housing Loan Administration
Attach 1 - Resolution
Attach 2 - Hercules Housing Loan Admin Proposal_7.20.23-1 Attachments:
August 8, 2023City Council Meeting Agenda
3. 22-620 Council Healthcare Benefits
RECOMMENDATION:
A resolution rescinding health and welfare benefits for members of the City Council has been prepared by staff at Council's direction. If adopted the change would not become effective until after the next council election. The matter is presented for Council's consideration as follows:
1.Adopt a Resolution Rescinding Health and Welfare Benefits for Members of the City Council.
Staff Report - City Council Health and Welfare Benefits Attach 1 - Resolution Rescinding Health and Welfare Benefits for members of the City Council Attach 2 - City Council Compensation Comparison with other Cities Attach 3 - City Council Monthly Pay & Benefits
Attach 4 - 17-054 - Resolution for Reinstating Limited Health Care Benefits for City Council Members- not to exceed $45,000 Attach 5 - Resolution 11-119 Terminate PERS Benefit
Attachments:
4. 22-622 Quarterly Review of Future Agenda Items
RECOMMENDATION:
Staff recommends that the City Council receive the staff report on the quarterly review of future City Council agenda items and provide comments.
Staff Report - Quarterly Review of Future Agenda Items
Attach 1 - Future Agenda Items List
Attachments:
5. 22-624 Request for Proposals for Grant Writing Services RECOMMENDATION:
Staff recommends that the City Council receive the staff report on this issue and provide any additional comments or needs to be built into the request for proposals document.
Staff Report - Request for Proposals for Grant Writing Services Attach 1 - RFP-Grant-Writer
Attachments:
6. 22-625 Update On Youth In Government Day
RECOMMENDATION:
Staff recommends that the Hercules City Council receives report about Youth In Government Day that will take place on Tuesday, November 14, 2023.
Staff Report - Youth In Government Day
Attach 1 - Meeting Minutes for the Regular Meeting of April 25, 2023 Attachments:
August 8, 2023City Council Meeting Agenda
7. 22-626 Report on West County Mayors And Supervisors Association (WCMSA) Subcommittee on Community Schools Systems Change Collaborative and Request for City’s Participation
RECOMMENDATION:
Staff recommends that the City Council receive the staff report on the West Contra Costa Community Schools Systems Change Collaborative initiative and consider appointing
one Council member and one City staff member to a subcommittee of the West County Mayors and Supervisors Association (WCMSA) to help oversee the effort.
Staff Report - WCMSA Subcommittee on Community Schools Systems Change Collaborative and Request for Appointment Attach 1 - WCCUSD Community Schools Summary
Attach 2 - Community Schools Systems Change Collaborative Presentation May 25 Attachments:
XIV. PUBLIC COMMUNICATIONS
This time is reserved for members of the public who were unavailable to attend the Public Communications period during Section X of the meeting, or were unable to speak due to lack of time. The public speaker requirements specified in Section X of this Agenda apply to this Section.
XV. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY ANNOUNCEMENTS,
COMMITTEE, SUB-COMMITTEE AND INTERGOVERNMENTAL COMMITTEE REPORTS
AND FUTURE AGENDA ITEMS
This is the time for brief announcements on issues of interest to the community. In accordance with the provisions of the Brown Act, matters which do not appear on this agenda but require City Council discussion may be either (a) referred to staff or other resources for factual information or (b) placed on a future meeting agenda.
1. Regional Committees
2. City Council Committees and Subcommittees
3. Commission Liaisons
XVI. ADJOURNMENT
The next Regular Meeting of the City Council will be held on Tuesday, September 12, 2023 at 7:00p.m. in the Council Chambers.
Agendas are posted in accordance with Government Code Section 54954.2(a) or Section 54956.
Members of the public can view electronic agendas and staff reports by accessing the City website at www.ci.hercules.ca.us and can receive e-mail notification of agenda and staff report postings by signing up to receive an enotice from the City’s homepage. Agendas and staff reports may also be obtained by contacting the City Clerk at (510) 799-8208 (Posted: August 3, 2023)
August 8, 2023City Council Meeting Agenda
INSTRUCTIONS ON HOW TO PARTICIPATE AND WATCH THE HERCULES CITY COUNCIL AND PLANNING
COMMISSION HYBRID MEETINGS
Attend in Person: Hercules City Council Chambers – 111 Civic Drive, Hercules, CA 94547 Attend via Zoom Teleconference: Details provided below and zoom webinar login, passcode and phone numbers provided on the agenda cover.
How to Submit Public Comments
In Person: Attend meeting at the Hercules City Council Chambers, fill out a public speaker card located on the side table and submit it to the City Clerk.
Via Zoom: Members of the public may submit a live remote public comment via Zoom video conferencing.
Download the Zoom mobile app from the Apple Appstore or Google Play. If you are using a desktop computer, you can test your connection to Zoom by clicking here or go to: https://www.zoom.us/join. Zoom also allows you to join by phone at +1-669-900-6833 or +1-929-205-6099 or +1-253-215-8782. • Speakers will be asked to provide their name and city of residence, although providing this information is not required for participation.
• Each speaker will be allowed up to 3 minutes to speak and provide comment. A limit of 30 minutes will be devoted to taking public comment during the first public comment period on the agenda. If any speaker comments have not been accommodated prior to the initial 30 minute period, time will be reserved at the conclusion of the meeting for the remaining public comments. • Speakers will be muted until their opportunity to provide public comment.
When the Mayor opens the comment period for the item you wish to speak on, please use the “raise hand” feature (or press *9 if connecting via telephone) which will alert staff that you have a comment to provide and press *6 to unmute.
Written Comments Submitted Electronically: All comments received before 3:00 p.m. the day of the meeting will be provided to the City Council prior to the meeting and posted to the City’s agenda website and located by clicking on the “meeting details” tab. Written comments received after 3:00 p.m. will be provided to City Council and posted to the agenda website the following day. Written comments will not be read aloud during the meeting. Email comments to [email protected]. Please indicate which item on the agenda you are commenting on in the subject line of your email.
Written comments submitted in person or via mail: Additional ways to provide your public comment is to either drop off your comment in person to the front desk receptionist located in the City Hall lobby or to mail your comment to City of Hercules, ATTN: City Clerk – Public Comment (Meeting Date), 111 Civic Drive, Hercules, CA 94547 in time to reach the City Clerk no later than 3:00 p.m. on the day of the meeting or you can submit your comment by telephone by calling (510) 799-8208 no later than 3:00 p.m. on the meeting date.
If you need assistance with public comment, please contact: Eibleis Melendez City Clerk at [email protected] or by calling (510) 799-8208.
All public comments will become part of the official meeting record. The City cannot guarantee that its network and/or the website will not be uninterrupted. To ensure that the City Council receives your written comments, you are strongly encouraged to submit your comments in writing in advance of the meeting by 3:00 p.m. on the day of the Council or Commission meeting.
August 8, 2023City Council Meeting Agenda
OTHER WAYS TO WATCH THE MEETING
Live on Channel 28: City Council meetings will replay the following Thursday at 7:00 p.m. and Saturday at 1:00 p.m.
Planning Commission meetings will replay the following Wednesday at 7:00 p.m. and Saturday at 9:00 a.m.
Video Streamed Live on the City’s Website:
To view City Council and Planning Commission meeting videos online go to: Hercules Meeting Videos.
Instructions to view Live or On-Demand Videos from the City’s website:
1. Go to: Hercules Meeting Videos or https://hercules.legistar.com/calendar.aspx.
2. Locate the desired meeting and date.
3. Click the associated “Video” link (Video status is as follows):
Video = Video is available for on demand viewing.
In Progress = Video is available for viewing during live recording.
Not Available = Video is either unavailable or has not been recorded.
August 8, 2023City Council Meeting Agenda
THE HERCULES CITY COUNCIL ADHERES TO THE FOLLOWING POLICIES,
PROCEDURES AND REGULATIONS REGARDING CITY COUNCIL MEETINGS
1. SPECIAL ACCOMMODATIONS: In compliance with the Americans with Disabilities Act, if you require special accommodations to participate at a City Council meeting, please contact the City Clerk at 510-799-8208 at least 48 hours prior to the meeting.
2. AGENDA ITEMS: Persons wishing to add an item to an agenda must submit the final written documentation 12 calendar days prior to the meeting. The City retains the discretion whether to add items to the agenda. Persons wishing to address the City Council otherwise may make comments during the Public Communication period of the meeting.
3. AGENDA POSTING: Agendas of regular City Council meetings are posted at least 72 hours prior to the meeting at City Hall, the Hercules Swim Center, Ohlone Child Care Center, and on the City’s website (www.ci.hercules.ca.us),
4. PUBLIC COMMUNICATION: Persons who wish to address the City Council should complete the speaker form prior to the Council's consideration of the item on the agenda.
Anyone who wishes to address the Council on a topic that is not on the agenda and is relevant to the Council should complete the speaker form prior to the start of the meeting. Speakers will be called upon during the Public Communication portion of the meeting. In accordance with the Brown Act, the City Council may not take action on items not listed on the agenda. The Council may refer to staff any matters brought before them at this time and those matters may be placed on a future agenda.
In the interests of conducting an orderly and efficient meeting, speakers will be limited to three (3) minutes.
Anyone may also submit written comments at any time before or during the meeting.
5. CONSENT CALENDAR: All matters listed under Consent Calendar are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Council or a member of the public prior to the time the City Council votes on the motion to adopt.
6. LEGAL CHALLENGES: If you challenge a decision of the City Council in court, you may be limited to raising only those issues you or someone else raised at the meeting or in written correspondence delivered at, or prior to, the meeting. Actions challenging City Council decisions shall be subject to the time limitations contained in Code of Civil Procedure Section 1094.6.