111 Civic Drive
Hercules, CA 94547City of Hercules
Meeting Minutes
City Council
Mayor Alex Walker-Griffin
Vice Mayor Dan Romero
Council Member Dion Bailey
Council Member Chris Kelley
Council Member Tiffany Grimsley
Dante Hall, City Manager
Patrick Tang, City Attorney
Eibleis Melendez, City Clerk
6:30 PMTuesday, August 8, 2023
SPECIAL MEETING In-Person in Council Chambers or
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I. SPECIAL MEETING – CALL TO ORDER - ROLL CALL-6:30 P.M.
Mayor A. Walker-Griffin, Vice Mayor D. Romero, Council Member C. Kelley, and Council Member T. Grimsley
Present: 4 -
Council Member D. BaileyAbsent: 1 -
II. PUBLIC COMMUNICATION - SPECIAL MEETING ITEMS
NONE.
III. COMMUNITY LIBRARY SERVICES STUDENT COMMISSIONER INTERVIEWS
1. 22-619 STUDENT COMMISSIONER INTERVIEWS
RECOMMENDATION:
Conduct interviews for eligible candidates who have applied for the Student Commissioner Vacancy on the Community & Library Services Commission.
City Clerk, Eibleis Melendez, presented the item. Council Members conducted interviews for eligible candidates for Student Commissioner for Community & Library Services Commission.
Meeting went into Recess at approximately 6:45 P.M.
Meeting Reconvened at 7:00 P.M.
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IV. REGULAR MEETING – CONVENE TO OPEN SESSION - ROLL CALL [7:00P.M] City Attorney, Patrick Tang, was absent. Christie Crowl attended the meeting in his place.
Mayor A. Walker-Griffin, Vice Mayor D. Romero, Council Member D. Bailey, Council Member C. Kelley, and Council Member T. Grimsley
Present: 5 -
V. A. REPORT ON ACTION TAKEN IN CLOSED SESSION-
NO CLOSED SESSION
B. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A COUNCIL MEMBER TO
PARTICIPATE IN A MEETING REMOTELY DUE TO JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449
NONE.
VI. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Council Member Bailey.
VII. MOMENT OF SILENCE
Mayor Walker-Griffin held a moment of silence for retired Hercules Police Officer Dave Imada.
VIII. INTRODUCTIONS/PRESENTATIONS/COMMISSION REPORTS
NONE.
IX. AGENDA ADDITIONS/DELETIONS
City Manager, Dante Hall, presented one item to be added to the agenda.
Mayor Walker-Griffin requested to utilize funds to travel to Washington DC on August 16th for an event that he was invited to as the Mayor by the Biden Administration. City Attorney, Christie Crowl, provided the criteria, as described by the Brown Act, that needed to be met for the item to be added to the agenda. It was determined that the request met the criteria.
No public comment. Action was taken on this item. A super majority vote was required for the motion to pass.
MOTION: A Motion was made by Council Member Grimsley, seconded by Council Member Bailey, to add this item to the agenda as the first item on the agenda.
The motion carried by the following vote:
Aye: Mayor A. Walker-Griffin, Vice Mayor D. Romero, Council Member D. Bailey, Council Member C. Kelley, and Council Member T. Grimsley
5 -
X. PUBLIC COMMUNICATIONS
NONE.
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This time is reserved for members of the public to address issues not included in the agenda. In accordance with the Brown Act, Council will refer to staff any matters brought before them at this time, and those matters may be placed on a future agenda.
Individuals wishing to address the City Council are asked to complete a form indicating the name and address of the speaker and the general topic to be addressed. Speakers must make their comments from the podium and will be allowed 3 minutes to discuss their concerns. All public comments are recorded and become part of the public record. A limit of 30 minutes will be devoted to taking public comment at this point in the agenda. If any speakers remain at the conclusion of the initial 30 minute period, time will be reserved at the conclusion of the meeting to take the remaining comments.
XI. PUBLIC HEARINGS
NONE.
XII. CONSENT CALENDAR
MOTION: A motion was made by Council Member Kelley, seconded by Council Member Bailey, to adopt the Consent Calendar. The motion carried by the following vote:
Aye: Mayor A. Walker-Griffin, Vice Mayor D. Romero, Council Member D. Bailey, Council Member C. Kelley, and Council Member T. Grimsley
5 -
1. 22-617 Meeting Minutes for the Special Meeting on July 19, 2023 Meeting Minutes for the Special Meeting on July 19, 2023Attachments:
APPROVED
2. 22-618 Meeting Minutes for the Regular Meeting on July 25, 2023 Meeting Minutes for the Regular Meeting on July 25, 2023Attachments:
APPROVED
XIII. DISCUSSION AND/OR ACTION ITEMS
1. 22-627 Community Library Services Student Commissioner Appointment RECOMMENDATION:
Review all eligible candidates which have applied for the for the Student Commissioner Vacancy on the Community & Library Services Commission. City Council will make their selection and appointment directly following the special meeting interview process.
Staff Report - Student Commissioner AppointmentAttachments:
City Clerk, Eibleis Melendez, presented the item. No public comment.
Council Member Grimsley provided comment. Council Members voted to fill the unscheduled vacancy. Monique Anne Hernandez received the highest number of votes and was appointed to serve through December 2023, as Student Commissioner to the Community & Library Services
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Commission.
2. 22-623 Professional Services Agreement with RSG, Inc. for Housing Loan Administration
RECOMMENDATION:
Adopt a resolution approving a Professional Services Agreement with RSG, Inc. in the Amount of $61,500 for Housing Loan Administration.
Staff Report - Housing Loan Administration
Attach 1 - Resolution
Attach 2 - Hercules Housing Loan Admin Proposal_7.20.23-1 Attachments:
Finance Director, Edwin Gato, introduced and presented the item. Public comment was provided by Viktor Manrique and Aminta Maynard. City Manager, Dante Hall, provided clarification on the item. Council Members asked questions and provided comment. Director Gato provided a response. Action was taken on this item.
MOTION: A motion was made by Council Member Kelley, seconded by Council Member Grimsley, to adopt Resolution 23-050. The motion carried by the following vote:
Aye: Mayor A. Walker-Griffin, Vice Mayor D. Romero, Council Member D. Bailey, Council Member C. Kelley, and Council Member T. Grimsley
5 -
3. 22-620 Council Healthcare Benefits
RECOMMENDATION:
A resolution rescinding health and welfare benefits for members of the City Council has been prepared by staff at Council's direction. If adopted the change would not become effective until after the next council election. The matter is presented for Council's consideration as follows:
1.Adopt a Resolution Rescinding Health and Welfare Benefits for Members of the City Council.
Staff Report - City Council Health and Welfare Benefits Attach 1 - Resolution Rescinding Health and Welfare Benefits for members of the City Council
Attach 2 - City Council Compensation Comparison with other Cities Attach 3 - City Council Monthly Pay & Benefits
Attach 4 - 17-054 - Resolution for Reinstating Limited Health Care Benefits for City Council Members- not to exceed $45,000 Attach 5 - Resolution 11-119 Terminate PERS Benefit
Attachments:
Finance Director, Edwin Gato, Introduced and presented the item. No public comment. Council Members asked questions and provided comment. City Attorney, Christie Crowl, provided a response. Action was taken on this item.
MOTION: A motion was made by Council Member Bailey, seconded by Council Member Grimsley, to adopt this Discussion/Action Item. The motion failed by the
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following vote:
Aye: Council Member D. Bailey, and Council Member T. Grimsley2 - Nay: Vice Mayor D. Romero, and Council Member C. Kelley2 - Abstain: Mayor A. Walker-Griffin1 -
4. 22-622 Quarterly Review of Future Agenda Items
RECOMMENDATION:
Staff recommends that the City Council receive the staff report on the quarterly review of future City Council agenda items and provide comments.
Staff Report - Quarterly Review of Future Agenda Items
Attach 1 - Future Agenda Items List
Attachments:
City Manager, Dante Hall, introduced and presented the item. No public comment. Council Members asked questions and provided comment.
City Manager Hall and City Attorney, Christie Crowl, provided a response.
Council Member Kelly requested to remove 'Amend Conflict of Interest Code (even numbered years)' off the list for the October 10, 2023 City Council meeting. No other changes were made to the Future Agenda Items List. No action was taken on this item.
5. 22-624 Request for Proposals for Grant Writing Services RECOMMENDATION:
Staff recommends that the City Council receive the staff report on this issue and provide any additional comments or needs to be built into the request for proposals document.
Staff Report - Request for Proposals for Grant Writing Services Attach 1 - RFP-Grant-Writer
Attachments:
City Manager Hall introduced and presented the item. No public comment.
Council Members asked questions and provided comment. City Manager Hall provided a response. This was an informational item. No action was taken.
6. 22-625 Update On Youth In Government Day
RECOMMENDATION:
Staff recommends that the Hercules City Council receives report about Youth In Government Day that will take place on Tuesday, November 14, 2023.
Staff Report - Youth In Government Day
Attach 1 - Meeting Minutes for the Regular Meeting of April 25, 2023 Attachments:
Parks and Recreation Director, Christopher Roke, introduced and presented the item. No public comment. Council Members asked
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questions and provided comment. Director Roke provided a response.
This was an informational item. No action was taken.
7. 22-626 Report on West County Mayors And Supervisors Association (WCMSA) Subcommittee on Community Schools Systems Change Collaborative and Request for City’s Participation
RECOMMENDATION:
Staff recommends that the City Council receive the staff report on the West Contra Costa Community Schools Systems Change Collaborative initiative and consider appointing
one Council member and one City staff member to a subcommittee of the West County Mayors and Supervisors Association (WCMSA) to help oversee the effort.
Staff Report - WCMSA Subcommittee on Community Schools
Systems Change Collaborative and Request for Appointment Attach 1 - WCCUSD Community Schools Summary
Attach 2 - Community Schools Systems Change Collaborative Presentation May 25
Attachments:
City Manager, Dante Hall, introduced the item. Glen Price from the Glen Price Group and Jora Atienza Washington from the City of San Pablo and serves as Co-Chair of the West Contra Costa Unified School District Community Schools, presented the item. Tanya Little provided public comment. Council Members asked questions and provided comment. City Manager Hall and Mr. Price provided a response. Action was taken on this item.
MOTION: A motion was made by Council Member Grimsley, seconded by Vice Mayor Romero, to nominate Mayor Walker-Griffin to attend the meetings and to defer the staff member decision to the City Manager.
Aye: Mayor A. Walker-Griffin, Vice Mayor D. Romero, Council Member D. Bailey, Council Member C. Kelley, and Council Member T. Grimsley
5 -
22-629 Addition to the Agenda: Request From Mayor Walker-Griffin to Utilize Funds to Travel to Washington DC on August 16th for an event.
This agenda item was initially introduced as the first item under Discussion And/Or Action Items. Vice-Mayor Romero requested that Staff provide documentation on this item. It was agreed by Council to move the item to the end of the agenda presenting it after item seven. City Attorney, Christie Crowl, introduced and provided background on the item. Mayor Walker-Griffin provided further clarification for his request. Council Members asked questions and provided comment. City Manager, Dante Hall and City Attorney Crowl provided a response. No public comment.
Action was taken on this item.
MOTION: A motion was made by Vice Mayor Romero, seconded by Council Member Bailey, to approve the travel arrangements for Mayor Alexander Walker-Griffin to attend the White House event on August 16, 2023. The motion
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carried by the following vote:
Aye: Mayor A. Walker-Griffin, Vice Mayor D. Romero, Council Member D. Bailey, Council Member C. Kelley, and Council Member T. Grimsley
5 -
XIV. PUBLIC COMMUNICATIONS
NONE.
This time is reserved for members of the public who were unavailable to attend the Public Communications period during Section X of the meeting, or were unable to speak due to lack of time. The public speaker requirements specified in Section X of this Agenda apply to this Section.
XV. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY ANNOUNCEMENTS,
COMMITTEE, SUB-COMMITTEE AND INTERGOVERNMENTAL COMMITTEE REPORTS
AND FUTURE AGENDA ITEMS
This is the time for brief announcements on issues of interest to the community. In accordance with the provisions of the Brown Act, matters which do not appear on this agenda but require City Council discussion may be either (a) referred to staff or other resources for factual information or (b) placed on a future meeting agenda.
1. Regional Committees
2. City Council Committees and Subcommittees
3. Commission Liaisons
City Manager, Dante Hall, addressed an issue at the Swim Center and provided an update on projects in the City. City Attorney, Christie Crowl, had no announcements.
1. Regional Committees:
No reports were given.
2. City Council Committees and Subcommittees:
No reports were given
3. Commission Liaisons:
No reports were given
Community Events-
Council Members reported out on events that they attended throughout the CIty and County.
Future Agenda Items-
Council Member Grimsley requested to have a discussion on starting a program where individuals within the city of Hercules are recognized for their accomplishments and talents either by a certificate or proclamation.
She suggested that we call it 'Hercules Super Stars'. She also suggested a similar recognition program for local business where they are highlighted
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and recognized for the contribution to the City.
Council Member Bailey would like to have a discussion regarding the Project Labor Agreement. Staff agreed they could add it to the September agenda.
Council Member Romero requested that we present a Proclamation to Haley Solis, the out going Student Commissioner for the Community & Library Services Commission.
XVI. ADJOURNMENT
Mayor Walker-Griffin adjourned the meeting at 9:34 P.M. _________________________________
Alex Walker-Griffin, Mayor
Attest:
_______________________________
Eibleis Melendez, City Clerk
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