STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of October 10, 2023
TO: Mayor and Members of the City Council
VIA: Dante Hall, City Manager
SUBMITTED BY: Michael Roberts, Public Works Director/City Engineer SUBJECT: Approve a resolution to enter into a ten-year Master Agreement with Caltrans for Transit and Intercity Rail Capital Program (TIRCP) Funding.
RECOMMENDED ACTION:
Adopt a resolution approving a ten-year Master Funding Agreement with Caltrans to receive Transit and Intercity Rail Program (TIRCP) Funding and authorizing the City Manager to execute the Master Agreement on behalf of the City.
EXECUTIVE SUMMARY:
The California Department of Transportation (Caltrans) requires execution of a ten-year TIRCP Master Agreement with fund recipients to receive TIRCP funds. When TIRCP funds are allocated to a specific project by the California Transportation Commission (CTC), a separate project specific sub-agreement, called a Program Supplement, will be executed that documents the details of the project’s funding agreement.
Staff recommend approval of a resolution to execute a TIRCP Master Agreement with Caltrans and authorization for the City Manager to execute the Master Agreement and any subsequent Program Supplements to receive TIRCP funds.
Procedurally, once Caltrans receives the executed resolution from the City, they will fill-out the Agreement and mail it back to the City for signatures.
BACKGROUND:
At the January 24, 2023, meeting, City Council approved a resolution to support filing a joint TIRCP funding application for the Hercules Hub Project with the with the Capitol Corridor Joint Powers Authority (CCJPA) as the lead agency.
The TIRCP was created to fund transformative capital improvements that modernize California’s intercity rail, ferry, and rail transit systems to achieve the following policy objectives:
Reduce emissions of greenhouse gases
Expand and improve transit service to increase ridership Integrate the rail service of the state’s various rail operations, including integration with the high‐speed rail system Improve transit safety
The California State Transportation Agency (CalSTA) is responsible for developing guidelines, evaluating applications, and approving a multiyear program of projects. In April 2023, the City was notified that the Hercules Hub was awarded $2.4M in TIRCP funding for the project’s final design. The final design will cover the utility relocations, track and signals, platform, pedestrian overcrossing, station parking lot, and bus circulation area.
The CTC is responsible for allocating funding to projects in the TIRCP Program of projects approved by CalSTA, and Caltrans is responsible for administering the funds. Prior to CTC allocation, Caltrans requires the execution of a ten-year TIRCP Master Agreement for recipients to receive TIRCP funds; the master agreement will cover any funds that are awarded to the City from TIRCP. After the TIRCP funds are allocated to a specific project (i.e., the Hub) by the CTC, a Program Supplement (a separate project specific sub-agreement) will be executed to document the details of the project’s funding agreement.
The City has obtained a legal review indicating that the TIRCP Master Agreement between the City and Caltrans is suitable for signature by the City’s designated authority if a City Council resolution is passed.
Staff recommend approval of a resolution to execute a TIRCP Master Agreement with Caltrans and authorize for the City Manager to execute the Master Agreement, all Award Agreements, and any subsequent Program Supplements and amendments to receive TIRCP funds.
ANALYSIS:
Adoption of the proposed resolution will allow the City to receive future grant funding from the TIRCP Program.
FISCAL IMPACT:
There is no fiscal impact associated with this action.
ATTACHMENTS:
Attach 1 - Resolution
Attach 2 – TIRCP MA Template DLA