111 Civic Drive
Hercules, CA 94547City of Hercules
Meeting Minutes
City Council
Mayor Alex Walker-Griffin
Vice Mayor Dan Romero
Council Member Dion Bailey
Council Member Chris Kelley
Council Member Tiffany Grimsley
Dante Hall, City Manager
Patrick Tang, City Attorney
Eibleis Melendez, City Clerk
7:00 PMTuesday, October 10, 2023
In-Person in Council Chambers or To watch or Listen only:
Zoom ID: 830 7022 5013
Zoom Passcode: 093708
Zoom Phone Number: 1-669-900-6833
I. CLOSED SESSION – CALL TO ORDER - ROLL CALL
NO CLOSED SESSION
NONE
II. PUBLIC COMMUNICATION - CLOSED SESSION ITEMS
NONE
NONE
III. CONVENE INTO CLOSED SESSION
The Hercules City Council will meet in Closed Session regarding the following:
NO CLOSED SESSION
NONE
IV. REGULAR MEETING – CONVENE TO OPEN SESSION - ROLL CALL [7:00 P.M.] City Attorney, Patrick Tang, advised the Council Members of the voting pattern that will be required with the absence of two Council Members.
Vice Mayor D. Romero, Council Member C. Kelley, and Council Member T.
Grimsley
Present: 3 -
Mayor A. Walker-Griffin, and Council Member D. BaileyAbsent: 2 -
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V. A. REPORT ON ACTION TAKEN IN CLOSED SESSION-
NO CLOSED SESSION
B. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A COUNCIL MEMBER TO
PARTICIPATE IN A MEETING REMOTELY DUE TO JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449
VI. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was lead by Vice Mayor Romero
VII. MOMENT OF SILENCE
A Moment of Silence was held for those who have died due to the terrorist attacks in Israel.
VIII. INTRODUCTIONS/PRESENTATIONS/COMMISSION REPORTS
1. 22-667 Filipino-American History Month Proclamation
Filipino American History Month Proclamation 2023Attachments:
Vice Mayor Romero presented the proclamation. Myrtle Dawana, President of the Hercules-Rodeo-Crockett Rotary Club accepted the proclamation and thanked the Council. Council provided comment and pictures were taken.
IX. AGENDA ADDITIONS/DELETIONS
NONE
X. PUBLIC COMMUNICATIONS
NONE
This time is reserved for members of the public to address issues not included in the agenda. In accordance with the Brown Act, Council will refer to staff any matters brought before them at this time, and those matters may be placed on a future agenda.
Individuals wishing to address the City Council are asked to complete a form indicating the name and address of the speaker and the general topic to be addressed. Speakers must make their comments from the podium and will be allowed 3 minutes to discuss their concerns. All public comments are recorded and become part of the public record. A limit of 30 minutes will be devoted to taking public comment at this point in the agenda. If any speakers remain at the conclusion of the initial 30 minute period, time will be reserved at the conclusion of the meeting to take the remaining comments.
XI. PUBLIC HEARINGS
1. 22-668 Ordinance of The City Council Of The City Of Hercules Amending The Hercules Municipal Code Title 3, Chapter 4, Article 12 To Specify Parking Restrictions In Designated Green Zones, And Clarifying Parking Time
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Limits in Designated Yellow Zones.
RECOMMENDATION:
Receive presentation, convene public hearing and take public comment, discuss, waive first reading and approve introduction of the proposed ordinance.
Staff Report - Amending HMC Parking to Establish Green Zones Attach 1 - Ordinance Amending HMC 3-4.1202 -Green Curbs Attachments:
Public Works Director, Mike Roberts, Introduced and presented the item.
Council asked questions and provided comment. Director Roberts provided a response. Vice Mayor Romero opened the Public Hearing. No public comment. VIce Mayor closed the Public Hearing. Vice Mayor Romero brought it back to Council for further comment. Action was taken on this item.
MOTION: A motion was made by Council Member Kelley, to wave the first reading and pass Ordinance 548, seconded by Council Member Grimsley. The motion carried by the following vote:
Aye: Vice Mayor D. Romero, Council Member C. Kelley, and Council Member T.
Grimsley
3 -
Absent: Mayor A. Walker-Griffin, and Council Member D. Bailey2 - XII. CONSENT CALENDAR
MOTION: A motion was made by Council Member Grimsley, seconded by Council Member Kelley, to adopt the Consent Calendar . The motion carried by the following vote:
Aye: Vice Mayor D. Romero, Council Member C. Kelley, and Council Member T.
Grimsley
3 -
Absent: Mayor A. Walker-Griffin, and Council Member D. Bailey2 -
1. 22-658 Easements for the Sycamore Avenue Sewer Trunk Replacement Project RECOMMENDATION:
The City Council approve purchase and sale agreements with the Coventry of Hercules Homeowners Association (HOA) and the McClures at 136 Camden Lane to acquire 2 easements for the Sycamore Avenue Sewer Trunk Replacement Project and authorize the City Manager to sign both agreements and associated deeds on behalf of the City Council.
Staff Report - Sewer Trunk Easements
Attach 1 - Resolution Sewer Trunk Easements
Attach 2 - Coventry HOA Agreement & Easement
Attach 3 - McClure Agreement & Easement
Exhibit - Sewer Easements
Attachments:
Resolution 23-051 APPROVED
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2. 22-666 Accept the Investment Report for the Quarter Ending June 30, 2023 RECOMMENDATION:
Accept the Investment Report for the Quarter Ending June 30, 2023 Staff Report - Investment Quarterly Report Ending 06.30.2023 Attach 1 - Quarterly Investment Report
Attachments:
APPROVED
XIII. DISCUSSION AND/OR ACTION ITEMS
1. 22-671 Victoria by the Bay Landscaping and Lighting Assessment District - Authorize Proposition 218 Proceedings for the Purposes of Increasing Assessments in Fiscal Year 2024/25, Approve Preliminary Engineer’s Report, Declare City Council’s Intention to Levy and Collect Assessments for Fiscal Year 2024/25
RECOMMENDATION:
City staff is recommending City Council adopt the following resolutions:
a. A resolution authorizing Proposition 218 proceedings and directing the filing of the Fiscal Year (FY) 2024/25 Engineer’s Report for Victoria by the Bay Landscaping and Lighting Assessment District No. 2002-1, pursuant to the Landscaping and Lighting Act of 1972; and
b. A resolution for the approval of the Preliminary Engineer’s Report and declaring the City Council’s intention to levy and collect assessments for Fiscal Year 2024/25 within the Victoria by the Bay Landscaping and Lighting Assessment District No. 2002-1 and setting a public hearing for December 5, 2023.
Staff Report - Victoria by the Bay LLAD
Attach 1 - FY 2024/25 VBTB LLAD Resolution of Initiation Attach 2 - FY 2024/25 VBTB LLAD Resolution of Intention Attach 3 - FY 2024/25 VBTB Preliminary Engineer's Report Attachments:
City Manager, Dante Hall, introduced the item. Public Works Director, Mike Roberts presented. Council members asked questions and provided comment. Director Roberts and Ed Espinosa from Francisco and Associates, provided a response. Public comment was provided by Delores Turner. Director Roberts and Attorney Ben Fay provided a response. Vice Mayor Romero brought the item back to Council for further comment. Action was taken on this item.
MOTION: A motion was made by Council Member Kelley, seconded by Council Member Grimsley, to adopt Resolution 23-052. The motion passed by the following vote:
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Aye: Vice Mayor D. Romero, Council Member C. Kelley, and Council Member T.
Grimsley
3 -
Absent: Mayor A. Walker-Griffin, and Council Member D. Bailey2 - MOTION: A motion was made by Council Member Grimsley, seconded by Council Member Kelley, to adopt Resolution 23-053. The motion passed by the following vote:
Aye: Vice Mayor D. Romero, Council Member C. Kelley, and Council Member T.
Grimsley
3 -
Absent: Mayor A. Walker-Griffin, and Council Member D. Bailey2 -
2. 22-670 Review of the Comprehensive User Fee Study
RECOMMENDATION:
Staff recommends that the City Council:
1. Receive report from Staff and Revenue & Cost Specialist (RCS).
2. Review and discuss staff recommendations for changes to the City’s Master Fee Schedule for fiscal year 2023-24 based on the completed user fee analysis.
3. Provide Staff with direction on cost recovery objectives and the recommended fee proposals.
Staff Report - Comprehensive User Fee Study
Attach 1 - Hercules Cost of Services Study - Final Report 08.09.2023 Presentation - Hercules Fee Study
Attachments:
City Manager, Dante Hall, Introduced the item. Finance Director, Edwin Gato, and representatives from RCS presented the item. Council asked questions and provided comment. RCS and Staff provided a response.
No public comment. Council provided Staff direction. Council asked to review paving permits for homeowners, CUP review and provide examples of most common uses for fees. No action was taken on this item.
3. 22-669 Approve a resolution to enter into a ten-year Master Agreement with Caltrans for Transit and Intercity Rail Capital Program (TIRCP) Funding.
RECOMMENDATION:
Adopt a resolution approving a ten-year Master Funding Agreement with Caltrans to receive Transit and Intercity Rail Program (TIRCP) Funding and authorizing the City Manager to execute the Master Agreement on behalf of the City.
Staff Report - TIRCP Master Agreement Reso
Attach 1 - TIRCP Master Agreement Resolution
Attach 2 - TIRCP MA Template DLA
Attachments:
Public Works Director, Mike Roberts, introduced and presented the item.
Council provided comment. No public comment. Action was taken on this item.
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MOTION: A motion was made by Council Member Kelley, seconded by Council Member Grimsley, to adopt Resolution 23-054. The motion carried by the following vote:
Aye: Vice Mayor D. Romero, Council Member C. Kelley, and Council Member T.
Grimsley
3 -
Absent: Mayor A. Walker-Griffin, and Council Member D. Bailey2 -
4. 22-675 Lease Agreement with AT&T Mobility - Communication Tower on Wheels at 111 Civic Drive
RECOMMENDATION:
Approve the draft Site Lease agreement, Attachment 1, between the City of Hercules and AT&T Mobility and authorize the City Manager to execute all related site lease documents that are substantially similar to the approved draft.
Staff Report - AT&T Cell on Wheels
Attach 1 - Site Lease
Attahc 2 - Resolution - AT&T Cell on Wheels
Attachments:
Community Development Director, Tim Rood, introduced and presented the item. Council asked questions and provided comment. Director Rood and Telecommunications Consultant, Bob Ross, provided a response.
Action was taken on the item.
MOTION: A motion was made by Council Member Grimsley, seconded by Council Member Kelley, to adopt Resolution 23-055. The motion carried by the following vote:
Aye: Vice Mayor D. Romero, Council Member C. Kelley, and Council Member T.
Grimsley
3 -
Absent: Mayor A. Walker-Griffin, and Council Member D. Bailey2 - XIV. PUBLIC COMMUNICATIONS
NONE
This time is reserved for members of the public who were unavailable to attend the Public Communications period during Section X of the meeting, or were unable to speak due to lack of time. The public speaker requirements specified in Section X of this Agenda apply to this Section.
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XV. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY ANNOUNCEMENTS,
COMMITTEE, SUB-COMMITTEE AND INTERGOVERNMENTAL COMMITTEE REPORTS
AND FUTURE AGENDA ITEMS
This is the time for brief announcements on issues of interest to the community. In accordance with the provisions of the Brown Act, matters which do not appear on this agenda but require City Council discussion may be either (a) referred to staff or other resources for factual information or (b) placed on a future meeting agenda.
1. Regional Committees
2. City Council Committees and Subcommittees
3. Commission Liaisons
City Manager, Dante Hall, advertised the upcoming Safety and Traffic Subcommittee Meeting. He invited Parks & Recreation Director, Christopher Roke, to the podium to advertise and promote up coming Halloween events. City Attorney, Patrick Tang, had no announcements.
1. Regional Committees:
Council Member Grimsley announced the WestCat meeting for this week was cancelled. Council Member Kelley attended the West Contra Costa Transportation Advisory Committee(WCCTAC) meeting where the City received an allocation of $800,000, which will go towards the Hercules Hub. Council Member Kelley also attended the Mayors Conference. An update on BART was provided.
2. City Council Committees and Subcommittees:
No reports were given.
3. Commission Liaisons:
No reports were given.
Community Events-
Council Members reported out on events that they attended thought the City and County. Council Member Grimsely advertised the City's daily lunch and food program for members of the community that are over fifty.
Future Agenda Items-
There were no requests for future agenda items.
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XVI. ADJOURNMENT
Vice Mayor Romero adjourned the meeting at 9:17 p.m.
_________________________________
Alex Walker-Griffin, Mayor
Attest:
_______________________________
Eibleis Melendez, City Clerk
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