111 Civic Drive
Hercules, CA 94547City of Hercules
Meeting Minutes
City Council
Mayor Alex Walker-Griffin
Vice Mayor Dan Romero
Council Member Dion Bailey
Council Member Chris Kelley
Council Member Tiffany Grimsley
Dante Hall, City Manager
Patrick Tang, City Attorney
Eibleis Melendez, City Clerk
6:50 PMTuesday, October 24, 2023
In-Person in Council Chambers or To Watch or Listen only:
Zoom ID: 858 5552 2139
Zoom Passcode: 113042
Zoom Phone Number: 1-669-900-6833
I. CLOSED SESSION – CALL TO ORDER - ROLL CALL- 6:50 P.M.
Vice Mayor Romero reminded the public that Public Comment via Zoom has been suspended. He also provided the other ways the public can submit Public Comment and participate in the meeting.
Vice Mayor D. Romero, Council Member D. Bailey, Council Member C. Kelley, and Council Member T. Grimsley
Present: 4 -
Mayor A. Walker-GriffinAbsent: 1 -
II. PUBLIC COMMUNICATION - CLOSED SESSION ITEMS
NONE
III. CONVENE INTO CLOSED SESSION
NOTE: DISCUSSION OF CLOSED SESSION ITEMS WILL BE DEFERRED TO THE END OF THE REGULAR MEETING.
The Hercules City Council will meet in Closed Session regarding the following:
Vice Mayor Romero requested the Closed Session be delayed to the end of the meeting. For more information regarding the Closed Session items.
Please see 'RECONVENE INTO CLOSED SESSION' under Item XVI.
ADJOURNMENT.
1. 22-680 Pursuant to Government Code Section 945956.8, CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Property Address: 1991 Railroad Ave., Hercules Ca 94547: Real Property Negotiator: Dante Hall
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2. 22-681 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Government Code Section 54956.9(e)(1): In One (1) Matter
3. 22-665 Pursuant to Government Code Section 54957(b) PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Title: City Attorney
IV. REGULAR MEETING – CONVENE TO OPEN SESSION - ROLL CALL - 7:00 P.M.
Vice Mayor D. Romero, Council Member D. Bailey, Council Member C. Kelley, and Council Member T. Grimsley
Present: 4 -
Mayor A. Walker-GriffinAbsent: 1 -
V. REPORT ON ACTION TAKEN IN CLOSED SESSION
VI. PLEDGE OF ALLEGIANCE
Council Member Kelley lead the Pledge of Allegiance.
VII. MOMENT OF SILENCE
Vice Mayor Romero requested a moment of silence for the terrorists attacks by Hamas against Israel.
VIII. INTRODUCTIONS/PRESENTATIONS/COMMISSION REPORTS
NONE
IX. AGENDA ADDITIONS/DELETIONS
NONE
X. PUBLIC COMMUNICATIONS
NONE
This time is reserved for members of the public to address issues not included in the agenda. In accordance with the Brown Act, Council will refer to staff any matters brought before them at this time, and those matters may be placed on a future agenda.
Individuals wishing to address the City Council are asked to complete a form indicating the name and address of the speaker and the general topic to be addressed. Speakers must make their comments from the podium and will be allowed 3 minutes to discuss their concerns. All public comments are recorded and become part of the public record. A limit of 30 minutes will be devoted to taking public comment at this point in the agenda. If any speakers remain at the conclusion of the initial 30 minute period, time will be reserved at the conclusion of the meeting to take the remaining comments.
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XI. PUBLIC HEARINGS
1. 22-684 Public Hearing on Approving Additions, Deletions and Adjustments to the Master Fee Schedule
RECOMMENDATION:
Staff recommends that the City Council conduct the public hearing, deliberate, and adopt the resolution approving additions, deletions and adjustments to the Master Fee Schedule for services provided by the City.
Staff Report - Master Fee Schedule
Attach 1 - Resolution Master Fee Schedule
Attach 2 - Hercules Cost of Services Study_Final Report 08.09 Attach 3 - Hercules Fee Study Presentation
Attach 4 - Selected User Fee Comparison with other Jurisdictions Attach 5 - Master Fee Schedule
Attachments:
City Manager, Dante Hall, introduced the item and requested that the Public Hearing be continued until the November 14th meeting. Council had no questions or comments. Vice Mayor Romero opened the Public Hearing. There was no public comment. Action was taken on this item.
MOTION: A motion was made by Council Member Bailey, seconded by Council Member Kelley, to continue the Public Hearing to the November 14th meeting.
The motion carried by the following vote:
Aye: Vice Mayor D. Romero, Council Member D. Bailey, Council Member C. Kelley, and Council Member T. Grimsley
4 -
Absent: Mayor A. Walker-Griffin1 -
XII. CONSENT CALENDAR
MOTION: A motion was made by Council Member Kelley, seconded by Council Member Grimsley, to adopt the Consent Calendar. The motion carried by the following vote:
Aye: Vice Mayor D. Romero, Council Member D. Bailey, Council Member C. Kelley, and Council Member T. Grimsley
4 -
Absent: Mayor A. Walker-Griffin1 -
1. 22-682 Meeting Minutes for the Special Meeting on October 3, 2023 Meeting Minutes for the Special Meeting on October 3, 2023Attachments:
APPROVED
2. 22-691 Meeting Minutes for the Regular Meeting of October 10, 2023 Meeting Minutes for the Regular Meeting of October 10, 2023Attachments:
APPROVED
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3. 22-683 Ordinance of The City Council Of The City Of Hercules Amending The Hercules Municipal Code Title 3, Chapter 4, Article 12 To Specify Parking Restrictions In Designated Green Zones, And Clarifying Parking Time Limits In Designated Yellow Zones.
RECOMMENDATION:
Approve final adoption of an ordinance establishing Green Zone parking restrictions, provided as Attachment 1 to this report.
Staff Report - Amending HMC Parking to Establish Green Zones Attach 1 - Ordinance Amending HMC 3-4.1202 -Green Curbs Attachments:
Ordinance No. 548 was approved.
XIII. DISCUSSION AND/OR ACTION ITEMS
1. 22-686 Refugio Valley Park Tree Succession & Shade Structure Plan - Review of COmmunity Survey and Selection of Preferred Alternative RECOMMENDATION:
Receive a report on the Refugio Valley Park community survey and Tree Succession and Shade Structure Plan conceptual alternatives, discuss, and provide direction to staff on the preferred alternative.
Staff Report - Conceptual Plan
Attach 1 - 2023-10-17 Outreach Summary -Refugio Valley Park (1) Attachments:
City Manager, Dante Hall, introduced the item. Public Works Director, Mike Roberts and a representative from Gates and Associates presented.
Council Members asked questions and provided comment. Director Roberts and Gates and Associates provided a response. No public comment. Action was taken on this item,
MOTION: A motion was made by Council Member Bailey, seconded by Council Member Grimsley, to proceed with option three of the Refugio Valley Park Tree Succession & Shade Structure Plan . The motion carried by the following vote:
Aye: Vice Mayor D. Romero, Council Member D. Bailey, Council Member C. Kelley, and Council Member T. Grimsley
4 -
Absent: Mayor A. Walker-Griffin1 -
2. 22-687 Termination of Disposition and Development Agreement for Loop Site (APN 406-070-042)
RECOMMENDATION:
Approve the draft Termination of the Disposition and Development Agreement (Attachment 2) for the Loop Site and authorize the City Manager to execute all related documents that are substantially similar to the approved draft.
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Staff Report - Loop Site DDA termination
Attach 1 - Resolution - Loop SIte DDA Termination
Attach 2 - DRAFT Termination of DDA 20230927
Attach 3 - New Town Center DDA
Attach 4 - DDA 1st Amendment
Attach 5 - DDA 2nd Amendment
Attachments:
Community Development Director, Tim Rood, introduced and presented the item. Council Members asked questions and provided comment.
Director Rood and City Manager Hall provided a response. No public comment. Action was taken on this item.
MOTION: A motion was made by Council Member Kelley, seconded by Council Member Grimsley, to adopt Resolution 23-056. The motion carried by the following vote:
Aye: Vice Mayor D. Romero, Council Member D. Bailey, Council Member C. Kelley, and Council Member T. Grimsley
4 -
Absent: Mayor A. Walker-Griffin1 -
3. 22-688 Award Of Contract For Grant Writing Services Agreement To California Consulting Inc.
RECOMMENDATION:
Staff recommends that the City Council Authorize the City Manager to execute a Professional Services Agreement with California Consulting Inc. for grant writing services.
Staff Report - Award of Contract for Grant Writing Services Attach 1 - Resolution Authorizing Agreement With Interwest Group For Grant Writing Services
Attach 2 - Staff Report - Request for Proposals for Grant Writing Services (2)
Attach 3 - 2023-08-21_RFP-Grant Writing Services
Attach 4 - Grant Writing Service Proposals Submitted
Attachments:
City Manager, Dante Hall, introduced and presented the item.
Representatives from California Consulting Inc were in attendance to answer questions. Council Members asked questions and provided comment. California Consulting Inc. provided a response. No public comment. Action was taken on this item.
MOTION: A motion was made by Council Member Kelley, seconded by Council Member Bailey, to adopt Resolution 23-057. The motion carried by the following vote:
Aye: Vice Mayor D. Romero, Council Member D. Bailey, Council Member C. Kelley, and Council Member T. Grimsley
4 -
Absent: Mayor A. Walker-Griffin1 -
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4. 22-685 Amendment No.1 with R3 for a Not to Exceed Amount of $30K to complete a Solid Waste Fee Study for the Franchise Agreement Renewal Negotiations for a Total Not to Exceed Contract Amount of $50K and an appropriation of $50K from the Solid Waste Fund to fully fund the Contract.
RECOMMENDATION:
City Council adopt a resolution authorizing the City Manager to execute Amendment No.1 with R3 for a not to exceed amount of $30K to complete a solid waste fee study for the franchise agreement renewal negotiations for a total not to exceed contract amount of $50K and appropriating $50K from the Solid Waste Fund to fully fund said amendment and restore the contingency funding used for the $20K base contract.
Staff Report - R3 Amendment No.- 10112023
Attach 1 - Resolution R3 Amend No.1
Attach 2 - R3 Consulting Group Inc. - Contract Amendment 1 Attach 3 - 23-058-CM-R3-Negotiations Assistance for Republic Services Agreement
Attachments:
Public Works Director, Mike Roberts, introduced and presented the item.
A representative from R3 was in attendance to answer any questions.
Council Members asked questions and provided comment. Director Roberts and R3 provided a response. No public comment. Action was taken on this item.
MOTION: A motion was made by Council Member Grimsley, seconded by Council Member Kelley, to adopt Resolution 23-058. The motion carried by the following vote:
Aye: Vice Mayor D. Romero, Council Member D. Bailey, Council Member C. Kelley, and Council Member T. Grimsley
4 -
Absent: Mayor A. Walker-Griffin1 -
5. 22-689 Hercules Recognition Program - The Extra Mile RECOMMENDATION:
Staff recommends that the Hercules City Council receives, discusses, and provides direction regarding a Hercules Recognition Program that would celebrate individuals that have consistently gone above and beyond to make Hercules a better place. The distinction will be called “The Extra Mile”.
Staff Report - Hercules Recognition Program - The Extra Mile Attach 1 - Extra Mile Awards Recognition Program - Criteria and Process - example
Attachments:
City Manager, Dante Hall, introduced the item. Recreation Director, Christopher Roke, presented the item. Council Members asked questions and provided comment. Director Roke provided a response. No public comment. Action was taken on this item.
MOTION: A motion was made by Council Member Grimsley, seconded by Council
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Member Bailey, recommending that we move forward with the Hercules Recognition Program. The motion carried by the following vote:
Aye: Vice Mayor D. Romero, Council Member D. Bailey, Council Member C. Kelley, and Council Member T. Grimsley
4 -
Absent: Mayor A. Walker-Griffin1 -
6. 22-690 Youth In Government Day
RECOMMENDATION:
Staff recommends that the Hercules City Council receives report about our first Youth In Government Day that will take place on Tuesday, November 14, 2023.
Staff Report - Youth in Government Day
Attach 1 - Youth In Government Day Agenda
Attach 2 - YIG - DYNO Community Challenge
Attachments:
City Manager, Dante Hall, introduced the item. Recreation Director, Christopher Roke, presented. Council Members asked questions and provided comment. Director Roke, provided a response. No public comment. No action was taken on this item.
XIV. PUBLIC COMMUNICATIONS
NONE
This time is reserved for members of the public who were unavailable to attend the Public Communications period during Section X of the meeting, or were unable to speak due to lack of time. The public speaker requirements specified in Section X of this Agenda apply to this Section.
XV. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY ANNOUNCEMENTS,
COMMITTEE, SUB-COMMITTEE AND INTERGOVERNMENTAL COMMITTEE REPORTS
AND FUTURE AGENDA ITEMS
This is the time for brief announcements on issues of interest to the community. In accordance with the provisions of the Brown Act, matters which do not appear on this agenda but require City Council discussion may be either (a) referred to staff or other resources for factual information or (b) placed on a future meeting agenda.
1. Regional Committees
2. City Council Committees and Subcommittees
3. Commission Liaisons
City Manager, Dante Hall, promoted upcoming Halloween events. City Attorney, Patrick Tang, had no announcements.
1. Regional Committees
Council Member Kelley attended a program at the Bayer facility with the East Bay Economic Development Alliance. At the membership meeting they discussed east bay manufacturing and land use. She also attended
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the Contra Costa Transportation Authority Board Meeting there was a discussion about Safe Streets for All grants.
2. City Council Committees and Subcommittees:
Council Member Bailey reported out on the Public Safety and Traffic Subcommittee meeting.
3. Commission Liaisons:
No reports were given.
Community Events-
Council Members reported out on events that they attended through out the City and County.
Future Agenda Items-
There were no requests for future agenda items.
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XVI. ADJOURNMENT
RECONVENE INTO CLOSED SESSION.
Adjournment of the regular meeting was postponed due to the Closed Session being moved to the end of the meeting. City Attorney, Patrick Tang, read the items to be discussed into the record. No public comment.
Council Members and Staff convened into Closed Session. Mayor Walker-Griffin was present during Closed Session.
Report on Any Action Taken in Closed Session-
There was no final or reportable action as a result of the discussions that took place.
ADJOURNMENT- 9:42 P.M.
_________________________________
Alex Walker-Griffin, Mayor
Attest:
_______________________________
Eibleis Melendez, City Clerk
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