Architectural Services | Scope of Work
Date January 16, 2024
Project Name City of Hercules- Library Story Cone
Project Number 2303102.01
Attention Mike Roberts and Jeff Brown
Address City of Hercules
111 Civic Dr.
Hercules CA
Overview SERA Design and Architecture, Inc. (“SERA”) appreciates the opportunity to submit this Architectural Scope of Work for remedial design and associated permitting, bidding and construction administration services for the remediation of water ingress at the Story Cone area of the Hercules Public Library. This Scope of Work is based on the Memo (dated 03 November 2023) summarizing recommendations and next steps based on learnings from the water intrusion field test conducted on September 19 th, 2023.
Scope of Work As an on-call architect for City of Hercules (since July 2023) based on City request, SERA visited the Hercules Public Library located on 109 Civic Dr, Hercules, CA 94547 on two occasions (July 7th and July 10th) to view existing field conditions where an ongoing water ingress problem has been noticed by the library staff . On the second trip SERA was also accompanied by our waterproofing consultant McGinnis Chen Associates, Inc. Based on conversations with the facilities team and the librarian and field observations , it is not apparent where the water is ingressing into the Story Cone of the library.
To further investigate the problem wholistically SERA proposed a three-step approach:
Step 1: Field testing at two locations of the Story Cone – Skylight and Low Window Step 2: Written memo on recommendations and next steps based on the results and learnings of the field test.
Step 3: Drawings, details and contract documents required to permit and bid the project and construction administration while the project is executed.
Step 1 and Step 2 have already been performed and based on learnings from SERA is now providing scope for Step 3.
Remedial Design, Construction Documents & Permitting:
• SERA will prepare documents for demolition of the existing stucco and underlayment, drawings and specifications in conformance with the California Building Code for a new stucco enclosure over the existing structure. • Deliverables will include construction details and material specifications, for soliciting bids from prospective contractors.
• The team will respond to construction permit plan -check questions and provide modifications to construction documents to obtain the Permit. • Prepare a written estimate of construction costs prior to bidding as a baseline for the City to evaluate proposed bids.
Bid Support:
• One (1) pre-bid walkthrough of the site with potential bidders.
• Review of Contractors bid information and proposals. Verify conformance with waterproofing design intent, performance criteria, and coordination with adjacent materials.
• The estimated fee for this Phase is for one (1) bid cycle only. • Any additional scope of Bid Services will require a separate authorization, and will be billed as an Additional Service
Construction Administration (CA):
• Attend OAC meetings.
• Review and comment on product Submittals. Evaluate product substitutions for conformance with Contract Documents.
• Review Requests for Information (RFI) as they relate to the scope of work. • Provide periodic field observations (5-6) to observe the work in progress. A field report will be issued, inclusive of written narrative and photographs of each procedure observed.
• Punch-lists and close -out services as related to our scope of services. Proposal estimates two (2) site visits for punch -list services, including follow -up report writing for each visit.
Project
Deliverables
1. Permit Set and Issue for Construction (IFC) Set
Project
Assumptions
The city will provide SERA with as-built drawings in CAD and/or PDF format. If CAD format is not available SERA will markup up PDFs and provide technical details as markups with supporting notes. SERA is not responsible for creating a CAD/Revit drawing for the existing building.
Design &
Construction
Schedule
To be determined based on conversations with the City of Hercules. SERA assumes 1-3 weeks to complete construction documents and specifications required for permitting and bid solicitation. Construction Administration is assumed for a time period of eight weeks.
Compensation Based upon the assumptions and scope of services indicated above, our fee is on a time and materials basis, not to exceed Sixty-Nine Thousand Three Hundred Seventy Four Dollars ($ 69,374). Our services will be billed monthly against this limit at the rates within this Scope of Work. SERA has attached the Cost Estimator’s proposal as Exhibit B to this Scope of Work. The fee does not include reimbursable expenses which will be billed monthly at 4% multiplier of the above fee for a total fee of Two Thousand Five Hundred Eighty Nine dollars only ($2,589). The reimbursable expenses that are covered in the multiplier are within this Scope of Work.
Exhibit A (SERA’s Resourcing breakdown by Phase, attached here to)
Exhibit B (Directional Logic’s fee by phase to provide a Cost Estimate)
Total Project Fee (SERA + Directional Logic)
Additional
Services
The following services, if needed, will be in addition to the fee for basic services and will be performed at your written request on a time and materials basis, using the billing rates current as of the time of the request.
▪ Inventory of existing furniture and equipment to be moved to a new facility. ▪ Furniture selection, bid coordination, delivery, and installation coordination. ▪ Non-code-related signage
▪ 3-D computer renderings
Billing Rates – 2023-2024 California
The following billing rates are applicable where basic services are computed on an hourly rate basis and for requested or required additional services. All billing rates are adjusted annually.
Principal (Level X) ................................ ................................ ................................ ................................ ................. $306.00-$326.00 Director (Level IX) ................................ ................................ ................................ ................................ .............................. $306.00 Sr. Project Manager/Architect/Designer/ Planner (Level VIII) ................................ ................................ .............................. $296.00 Project Manager/Architect/Designer/Planner (Level VII) ................................ ................................ ................................ ...... $257.00 Project Manager/Architect/Designer/Planner (Level VI)………………………………………………………………………….......$235.00 Sr. Job Captain Architect/Interiors/Planning (Level V)..............................................................................................................$219.00 Job Captain Architect/Interiors/Planning (Level IV) ................................ ................................ ................................ ............. $197.00 Jr. Job Captain Architect/Interiors/Planning (Level III) ................................ ................................ ................................ ......... $177.00 Project Assistant Architect/Interiors/Planning (Level II) ................................ ................................ ................................ ....... $150.00 Project Assist Architect/Interiors/Planning (Level I)…………………………………………………………………………………...$133.00 Administrative Personnel ................................ ................................ ................................ ................................ .................... $105.00 Specialist…………………………………………………………………………………………………………………………………...$525.00 Intern ....... …………………………………………………………………………………………………………………………………..$73.00
Reimbursables Reimbursables are in addition to the Compensation for Basic and Additional Services and include actual expenditures made by the Architect and the Architect's employees and consultants in the interest of the Project for the expenses listed as follows:
1. The following reimbursables will be covered by the percentage multiplier against the combined amount for Basic and Additional Services billed per month against the project.
▪ Transportation within the Bay Area, CA
▪ .
▪ Mass reproductions of drawing sets, r eprographics, postage and handling of drawings and other project documents for distribution to the Owner, General Contractor and sub-contractors
2. The following reimbursables are not included in the above set percentage and will be billed only if authorized in advance, in writing by the client Transportation in connection with the Project outside of the Bay Area as indicated above; living expenses in connection with any authorized out-of-town travel and long distance communications. ▪ Permit, review, appeal or other miscellaneous fees required by an authority having jurisdiction for the Project. ▪ Renderings, models, presentation color boards and mock-ups requested by the Owner.
EXHIBIT A- FEE PROPOSAL WORKSHEET
Bid Support CA
STAFFING
LVL Name Position Discipline Design + Documention + Permit Bid Support CA Hours Billing rate Fee X Stuart Colby Principal in Charge Leadership 8 1 3 12 326$ 3,912$ C-VII Shweta Mhatre Project Manager Core Team 20 8 4 32 257$ 8,224$ VIII Craig Rice Project Architect Resource 20 2 2 24 296$ 7,104$ VIII Marc Abadie Sr Tech Director/Specifications Core Team 48 0 8 56 296$ 16,576$ V TBD Job Captain Core Team 60 8 64 132 219$ 28,908$ 64,724$
2,589$
SERA Architects
Total Labor Fee
Reimbursables (4%)
Resource Breakdown for SERA Architectural Services
STEP 3 - Resource Hours by Phase
Construction
Design + Documention + Permit