111 Civic Drive
Hercules, CA 94547City of Hercules
Meeting Minutes
City Council
Mayor Dan Romero
Vice Mayor Dion Bailey
Council Member Alex Walker-Griffin
Council Member Chris Kelley
Council Member Tiffany Grimsley
Dante Hall, City Manager
Patrick Tang, City Attorney
Eibleis Melendez, City Clerk
7:00 PMTuesday, January 23, 2024
In-Person in Council Chambers or To Watch or Listen only:
Zoom ID: 824 9273 1099
Zoom Passcode: 683606
Zoom Phone Number: 1-669-444-9171
I. CLOSED SESSION – CALL TO ORDER - ROLL CALL - NONE
NONE
II. PUBLIC COMMUNICATION - CLOSED SESSION ITEMS - NONE NONE
III. CONVENE INTO CLOSED SESSION - NONE
The Hercules City Council will meet in Closed Session regarding the following:
NONE
IV. REGULAR MEETING – CONVENE TO OPEN SESSION - ROLL CALL - 7:00 P.M.
Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey
Present: 5 -
V. A. REPORT ON ACTION TAKEN IN CLOSED SESSION-
NO CLOSED SESSION
NONE
VI. PLEDGE OF ALLEGIANCE
Council Member Grimsley lead the Pledge of Allegiance.
DocuSign Envelope ID: 899E765D-8384-4900-827A-14B298726C1F January 23, 2024City Council Meeting Minutes
VII. MOMENT OF SILENCE
Mayor Romero held a Moment of Silence for a close friend that passed away.
VIII. INTRODUCTIONS/PRESENTATIONS/COMMISSION REPORTS
The City of Hercules Would like to Recognize the following for the Month of February:
Black History Month - February 1st, 2024
National Freedom Day - February 1st, 2024
Chinese Lunar New Year - February 10th, 2024
Mayor Romero recognized the groups and days for the upcoming month of February.
IX. AGENDA ADDITIONS/DELETIONS
NONE
X. PUBLIC COMMUNICATIONS
NONE
This time is reserved for members of the public to address issues not included in the agenda. In accordance with the Brown Act, Council will refer to staff any matters brought before them at this time, and those matters may be placed on a future agenda.
Individuals wishing to address the City Council are asked to complete a form indicating the name and address of the speaker and the general topic to be addressed. Speakers must make their comments from the podium and will be allowed 3 minutes to discuss their concerns. All public comments are recorded and become part of the public record. A limit of 30 minutes will be devoted to taking public comment at this point in the agenda. If any speakers remain at the conclusion of the initial 30 minute period, time will be reserved at the conclusion of the meeting to take the remaining comments.
XI. PUBLIC HEARINGS
1. 22-748
Zoning Code amendments to implement the State law pertaining to emergency shelters and low barrier navigation centers. Amendments to Hercules Municipal Code (Table 13-6.1), Chapter 13-35 (Sec.13-35.258.
Emergency Shelters), and Chapter 13-60 Definitions, pursuant to California Assembly Bill 2339. Amendments to Hercules Municipal Code (Table 13-12.1,13-15.1 and 13-18.1), Chapter 13-35 (Sec.13-35-260, Family Day Care Homes, proposed to be modified to Low-Barrier Navigation Centers), and Chapter 13-60. Definitions, pursuant to California Assembly Bill 101.
RECOMMENDATION:
Staff recommends that the City Council approve the proposed ordinance amendments, which, consistent with State law requirements, generally
DocuSign Envelope ID: 899E765D-8384-4900-827A-14B298726C1F January 23, 2024City Council Meeting Minutes
accomplish the following:
· Update Hercules Municipal Code pursuant to State law, including:
o Add Emergency Shelters as a Permitted (P) Land Use in RM-L Residential Multifamily Low Density Zoning Districts Table 13-6.1. o Modify emergency shelter objective standards in Sec.13-35.258 o Modify the “Emergency Shelters” definition in Chapter 13-60 Definitions.
o Add Low-Barrier Navigation Center as a Permitted (P) Land Use to Historic Town Center District (HTC) Table 13-12.1, Planned Commercial Residential Mixed-Use District (PC-R) Table 13-15.1 and New Town Center District (NTC) Table 13-18.1.
o Delete Sec.13-35.260. Family Day Care Homes and replace with Sec.13-35-260 Low-Barrier Navigation Center.
o Add “Low-Barrier Navigation Centers” definition to Chapter 13-60 Definitions.
Staff Report - Emergency Shelter - Low Barrier Nav Code Update Attach 1 - Draft Ordinance- Emergency Shelters - Low Barrier Nav Attach 2 - HCD Review of Draft Housing Element
Attachments:
Community Development Director, Tim Rood, introduced and presented the item. Council asked questions and provided comments. Director Rood provided a response. No public comment. Mayor Romero opened the Public Hearing at 7:14pm. No public comment. Action was taken on this item.
MOTION: A motion was made by Council Member Kelley, seconded by Council Member Walker-Griffin, to approve Ordinance 549. The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey 5 -
XII. CONSENT CALENDAR
NO ITEMS
XIII. DISCUSSION AND/OR ACTION ITEMS
1. 22-750
Development Update
RECOMMENDATION:
Receive a report from staff on the status of major development projects, take public comment, and ask any questions of staff or applicants present.
This item is for information only.
Staff Report - Development Update
Presentation - Development Update
Attach 1 - Ledcor Affordable Housing Accommodation Request Attachments:
DocuSign Envelope ID: 899E765D-8384-4900-827A-14B298726C1F January 23, 2024City Council Meeting Minutes
City Manager, Dante Hall, introduced the Item. Community Development Director, Tim Rood, presented. Council asked questions and provided comment. Director Rood and City Manager Hall provided a response. No public comment. This was an information item. No action was taken.
2. 22-751
Professional Services Agreement with Gates & Associates in the amount of $76,450 for the Refugio Valley Park Area and Shade Structure Improvement Project
RECOMMENDATION:
Adopt a Resolution approving a professional services agreement with Gates & Associates in the amount of $76,450 for the Refugio Valley Park Picnic Area and Shade Structure Improvement Project and authorizing the City Manager to execute the agreement on behalf of the City Council.
Staff Report - Refugio Valley Park Picnic Area & Shade Structure Improvements
Attach 1 - Resolution - Refugio Valley Park Picnic Areas & Shade Structures Improvements
Attach 2 - 24-003-CM Gates+Associates Service Agreement - Refugio Valley Park
Attach 2a - Hercules Resumes
Attach 2b - Company Profile - Hercules
Attachments:
Public Work Director, Mike Roberts, introduced and presented the item.
Council asked questions and provided comment. Director Roberts provided a response. No public comment. Action was taken on this item.
MOTION: A motion was made by Council Member Kelley, seconded by Council Member Walker-Griffin, to adopt Resolution 23-003. The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey 5 -
3. 22-752
Professional Services Agreement with SERA Architecture in the amount of $57,918 for the Police Lobbies Security Improvement Project and Appropriation of $57,918 from the Asset Seizure Fund to fully fund the Agreement
RECOMMENDATION:
Adopt a Resolution approving a professional services agreement with SERA Architecture in the amount of $57,918 for the Police Lobbies Security Improvement Project, appropriating $57,918 from the Asset Seizure Fund to fully fund the Agreement, and authorizing the City Manager to execute the agreement on behalf of the City Council.
Staff Report - Police Lobbies Security Improvement Design Contract Attach 1 Resolution - Police Lobbies Security Improvement Design Contract
Attach 2 - 24-002-CM - SERA Architecture Services Agreement Hercules Police Lobbie
Attach 2a - QUALS - City of Hercules Resumes - 010924
Attachments:
DocuSign Envelope ID: 899E765D-8384-4900-827A-14B298726C1F January 23, 2024City Council Meeting Minutes
Public Works Director, Mike Roberts, introduced the item. Police Chief, Joseph Vasquez, presented the item. Council asked questions and provided comment. Director Roberts, Chief Vasquez and Stewart Colby from SERA Architecture, provided a response. No public comment. Action was taken on this item.
MOTION: A motion was made by Vice Mayor Bailey, seconded by Council Member Grimsley, to adopt Resolution 24-004. The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey 5 -
4. 22-753 Library Starry Cone Leak - DIscuss Options and Recommendation to Approve Amendment N0. 1 with SERA Architecture in the amount of $71,963 to Design a Permanent Repair, for a not-to-exceed total contract amount of $81,369.
RECOMMENDATION:
Discuss options to address the Hercules Library Starry Cone leak and adopt a resolution approving Amendment No.1 with SERA Architecture in the amount of $71,963 to design a permanent repair, for a not-to-exceed total contract amount of $81,369 and authorizing the City Manager to execute the Amendment on behalf of the City Council.
Staff Report - Starry Cone Leak
Attach 1 - Resolution - Story Cone Leak
Attach 2 - Amend #1 23-067-CM SERA Design Contract Amendment 1 Attach 3- 23-067-CM SERA Design Contract Amendment 1
Attach 3a - Quals-City of Hercules Resumes-010924
Attach 4a - Story Cone Testing_Memo_1112023
Attach 4b - Hercules Library Story Cone Markups
Attachments:
Public Works Director, Mike Roberts, introduced and presented the item.
Stewart Colby from SERA Architecture, also provided background and information on the item. Melinda Manzo and Alison Peters provided public comment. Council provided comment and asked questions. Director Roberts, City Manager, Dante Hall and Alison Peters provided a response.
Action was taken on this item. The resolution was not approved but direction was provided by Council.
MOTION: A motion was made by Vice Mayor Bailey, seconded by Council Member Grimsley, to go with Option three, with instructions to Staff to reach out to the library and various associations that support the library, to find a remedy to bring the Starry Cone inside the library. Report back to Council, if possible, with estimated costs. The motion carried by the following vote:
Aye: Council Member T. Grimsley, Mayor D. Romero, and Vice Mayor D. Bailey3 - Nay: Council Member C. Kelley1 -
DocuSign Envelope ID: 899E765D-8384-4900-827A-14B298726C1F January 23, 2024City Council Meeting Minutes
Abstain: Council Member A. Walker-Griffin1 -
5. 22-754 1) Consider Approval of a Resolution Authorizing the City Manager to Enter into an Agreement with the Hercules Historical Society to Extend the Trailer Acquisition and Lease Agreement; 2) Review and Provide Direction Regarding a Policy for Lease of City Properties.
RECOMMENDATION:
1) Adopt a Resolution authorizing the City Manager to execute an amendment to the Trailer Acquisition and Lease Agreement between the City of Hercules and the Hercules Historical Society (HHS), to continue the lease for an additional five (5) years with an option for a five (5) year extension. A lease provision providing for payment by HHS of an annual amount of $100 to cover utility costs is included as an option for Council to consider.
2)Review and discuss a draft Lease Policy and provide direction to staff.
Staff Report - Historical Society Trailer Lease Extension Attach 1A - Staff Report May 9, 2023 - Historical Society Trailer Lease Extension
Attach 1B - Staff Report February 14, 2023 - HHS Trailer Lease Extension
Attach 2 - February 2023 Interim Month-to-Month Lease HHS Attach 3 - FIRST AMENDMENT TO TRAILER ACQUISITION and
LEASE AGREEMENT
Attach 4 - Resolution Authorizing Amendment to Trailer Acquisition and lease Agreement with HHS
Attach 5 - DRAFT - Public Property Lease Policy
Attachments:
City Attorney, Patrick Tang, introduced and presented the item. Jay Tucker, Hercules Historical Society President, provided public comment.
Council asked questions and provided comment. Attorney Tang provided a response. Action was taken on this item.
MOTION: A motion was made by Council Member Kelley, seconded by Council Member Walker-Griffin, to adopt Resolution 24-005, which includes provision for payment. Proposed lease language to bring back to Council for approval as a Consent item. The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey 5 -
6. 22-737 Authorization to Establish a Volunteer “Team Up to Clean Up Hercules” Pilot Program
RECOMMENDATION:
Staff recommends that the City Council:
1. Adopt a resolution establishing a six-month Volunteer “Team Up to Clean Up Hercules” Pilot Program; and
2. Appropriate $1,500 from the FY 2023-2024 General fund for the pilot program expenditures, or
DocuSign Envelope ID: 899E765D-8384-4900-827A-14B298726C1F January 23, 2024City Council Meeting Minutes
3. Provide alternative directions.
Staff Report - Establishment of the Team Up to Clean Up Community Volunteer Pilot Program
Attach 1 - Resolution Authorizing “TEAM UP TO CLEAN UP
HERCULES” Pilot Program
Attach 2 - Draft “TEAM UP TO CLEAN UP HERCULES” Pilot Program Guidelines
Attach 3 - Liability Waiver
Attachments:
City Manager, Dante Hall, Introduced and presented this item. Council asked questions and provided comment. City Manager Hall provided a response. No public comment. Action was taken on this item.
MOTION: A motion was made by Council Member Grimsley, seconded by Council Member Kelley, to adopt Resolution 24-006. The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey 5 -
XIV. PUBLIC COMMUNICATIONS
NONE
This time is reserved for members of the public who were unavailable to attend the Public Communications period during Section X of the meeting, or were unable to speak due to lack of time. The public speaker requirements specified in Section X of this Agenda apply to this Section.
XV. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY ANNOUNCEMENTS,
COMMITTEE, SUB-COMMITTEE AND INTERGOVERNMENTAL COMMITTEE REPORTS
AND FUTURE AGENDA ITEMS
This is the time for brief announcements on issues of interest to the community. In accordance with the provisions of the Brown Act, matters which do not appear on this agenda but require City Council discussion may be either (a) referred to staff or other resources for factual information or (b) placed on a future meeting agenda.
1. Regional Committee
2. City Council Committees and Subcommittees
3. Commission Liaisons
City Manager, Dante Hall, had no announcements. City Manager Hall invited Recreation Director, Christopher Roke, to the podium to advertise upcoming events in his department. City Attorney, Patrick Tang, had no announcements.
1. Regional Committees:
Vice Mayor Bailey reported out on the West County Transit Authority(WestCat) meeting.
2. City Council Committees and Subcommittees:
DocuSign Envelope ID: 899E765D-8384-4900-827A-14B298726C1F January 23, 2024City Council Meeting Minutes
No reports were given
3. Commission Liasons:
No reports were given.
Community Events-
Council Members reported out on events they attended throughout the City and County. They highlighted the Crab Feed and Coffee with a Cop.
Future Agenda Items-
There were no requests for future agenda Items.
XVI. ADJOURNMENT
Mayor Romero adjourned the meeting at 9: 50 P.M.
_________________________________
Dan Romero, Mayor
Attest:
_______________________________
Eibleis Melendez, City Clerk
DocuSign Envelope ID: 899E765D-8384-4900-827A-14B298726C1F