111 Civic Drive
Hercules, CA 94547City of Hercules
Meeting Minutes
City Council
Mayor Dan Romero
Vice Mayor Dion Bailey
Council Member Alex Walker-Griffin
Council Member Chris Kelley
Council Member Tiffany Grimsley
Dante Hall, City Manager
Patrick Tang, City Attorney
Eibleis Melendez, City Clerk
Tuesday, February 13, 2024
CLOSED SESSION - 6:00 P.M., REGULAR MEETING- 7:00 P.M
In-Person in Council Chambers or to Listen Only: Zoom ID: 863 2111 7549, Zoom Passcode: 680524
Zoom Phone Number: 1-669-900-6833
I. CLOSED SESSION – CALL TO ORDER - ROLL CALL - 6:00 P.M.
Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey
Present: 5 -
II. PUBLIC COMMUNICATION - CLOSED SESSION ITEMS
NONE
III. CONVENE INTO CLOSED SESSION
City Attorney, Patrick Tang, read aloud the items that will be discussed in Closed Session. City Manager, Dante Hall, City Attorney Tang and Council convened into Close Session.
The Hercules City Council will meet in Closed Session regarding the following:
Meeting went into Recess
1. 22-770 Pursuant to Government Code section 54954.5(e), PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE.
2. 22-771
Pursuant to Government Code Section 54957.6 Conference With Labor Negotiators - City Negotiators: Dante Hall, City Manager; Edwin Gato, Director of Finance; relative to the following employee groups:
a. Teamsters Local 315 Employee Organizations
b. Hercules Police Officers Association
DocuSign Envelope ID: 7CC5F18C-3B38-4362-83BB-D6D5E143ECA7 February 13, 2024City Council Meeting Minutes
c. Hercules Senior Manager Employee Group
d. Confidential Unrepresented Employee Group
e. Mid Management Employee Group
3. 22-774 Pursuant to Government Code Section 54957(b) PUBLIC EMPLOYEE EVALUATION - Title: City Manager
IV. REGULAR MEETING – CONVENE TO OPEN SESSION - ROLL CALL - 7:00 P.M.
Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey
Present: 5 -
V. REPORT ON ACTION TAKEN IN CLOSED SESSION
City Attorney, Patrick Tang, reported out on the items discussed in Closed Session. The second item, Conference with Labor Negotiators, was deferred to the February 27, 2024 City Council meeting. There was no final or reportable action on items 1 and 3 that were discussed in Closed Session.
VI. PLEDGE OF ALLEGIANCE
Council Member Walker- Griffin lead the Pledge of Allegiance.
VII. MOMENT OF SILENCE
Mayor Romero held a Moment of Silence for West County politician, Irma Anderson, who recently passed away and a Pleasant Hill Public Works Employee who also passed away.
VIII. INTRODUCTIONS/PRESENTATIONS/COMMISSION REPORTS
Council Member Bailey commented on his disappointment that Black Histroy Month was not included under item VIII.
1. 22-763 Proclamation Recognizing the 45th Anniversary of the Hercules Chinese Association
Proclamation - 45th Anniversary of the Hercules Chinese AssociationAttachments:
Mayor Romero presented the proclamation. The Vice President of the Chinese Association of Hercules, James Woo, accepted the proclamation and thanked the Council for the recognition. Council provided comment.
Pictures were taken.
2. 22-764 Clerk Recorder and Registrar - Election Update- Kristin Connelly Presentation - Election Update - Helping Hercules Prepare for the 2024 Election
Attachments:
Contra Costa County Clerk Recorder, Kristin Connelly, presented. Council Members asked questions and provided comment.
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IX. AGENDA ADDITIONS/DELETIONS
NONE
X. PUBLIC COMMUNICATIONS
Public comment was provided by Chinwe and Earl McKelvy.
This time is reserved for members of the public to address issues not included in the agenda. In accordance with the Brown Act, Council will refer to staff any matters brought before them at this time, and those matters may be placed on a future agenda.
Individuals wishing to address the City Council are asked to complete a form indicating the name and address of the speaker and the general topic to be addressed. Speakers must make their comments from the podium and will be allowed 3 minutes to discuss their concerns. All public comments are recorded and become part of the public record. A limit of 30 minutes will be devoted to taking public comment at this point in the agenda. If any speakers remain at the conclusion of the initial 30 minute period, time will be reserved at the conclusion of the meeting to take the remaining comments.
XI. PUBLIC HEARINGS
NONE
XII. CONSENT CALENDAR
MOTION: A motion was made by Council Member Kelley, seconded by Council Member Walker-Griffin, to adopt the Consent Calendar . The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey 5 -
1. 22-760 Meeting Minutes for the Regular Meeting of January 9, 2024 Meeting Minutes for the Regular Meeting of January 9, 2024Attachments:
APPROVED
2. 22-761 Meeting Minutes for the Regular Meeting of January 23, 2024 Meeting Minutes for the Regular Meeting of January 23, 2024Attachments:
APPROVED
3. 22-762 Zoning Code amendments to implement the State law pertaining to emergency shelters and low barrier navigation centers. Amendments to Hercules Municipal Code (Table 13-6.1), Chapter 13-35 (Sec.13-35.258.
Emergency Shelters), and Chapter 13-60 Definitions, pursuant to California Assembly Bill 2339. Amendments to Hercules Municipal Code (Table 13-12.1,13-15.1 and 13-18.1), Chapter 13-35 (Sec.13-35-260, Family Day Care Homes, proposed to be modified to Low-Barrier Navigation Centers), and Chapter 13-60. Definitions, pursuant to California
DocuSign Envelope ID: 7CC5F18C-3B38-4362-83BB-D6D5E143ECA7 February 13, 2024City Council Meeting Minutes
Assembly Bill 101.
RECOMMENDATION:
Staff recommends that the City Council approve the proposed ordinance amendments, which, consistent with State law requirements, generally accomplish the following:
· Update Hercules Municipal Code pursuant to State law, including:
o Add Emergency Shelters as a Permitted (P) Land Use in RM-L Residential Multifamily Low Density Zoning Districts Table 13-6.1. o Modify emergency shelter objective standards in Sec.13-35.258 o Modify the “Emergency Shelters” definition in Chapter 13-60 Definitions.
o Add Low-Barrier Navigation Center as a Permitted (P) Land Use to Historic Town Center District (HTC) Table 13-12.1, Planned Commercial Residential Mixed-Use District (PC-R) Table 13-15.1 and New Town Center District (NTC) Table 13-18.1.
o Delete Sec.13-35.260. Family Day Care Homes and replace with Sec.13-35-260 Low-Barrier Navigation Center.
o Add “Low-Barrier Navigation Centers” definition to Chapter 13-60 Definitions.
Staff Report - Emergency Shelter - Low Barrier Nav Code Update Attach 1 - Draft Ordinance- Emergency Shelters - Low Barrier Nav Attach 2 - HCD Review of Draft Housing Element
Attachments:
Ordinance 549 APPROVED.
4. 22-772 Consideration and Proposed Adoption of A Resolution Authorizing The City Manager To Execute Amendment No. 2 to The Professional Services Agreement With Regional Government Services (RGS) For Human Resources Assistance in The Amount Not To Exceed $115,000 RECOMMENDATION:
Staff recommends City Council adopt the attached Resolution and authorize the City
Manager to execute Amendment No. 2 in the amount of $115,000 to the Professional Services Agreement with Regional Government Services (RGS) for human resources assistance.
Staff Report - Amendment To Professional Services Agreement With Regional Government Services (RGS)
Attach 1 - Resolution
Attach 2 - Contract with RGS for HR Services
Attach 3 - Ammendment 1 to Contract with RGS for HR Services Attach 4 - Adopted FY 2023-24 Budget_RGS Services
Attach 5 - Amendment # 2 to RGS Human Resources Agreement Attachments:
Resolution 24-007 was APPROVED.
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XIII. DISCUSSION AND/OR ACTION ITEMS
1. 22-766 Review of Fiscal Year (FY) 22-23 Unaudited Year-End Result RECOMMENDATION:
Receive the report on FY 22-23 Unaudited Year-End Result Staff Report - Review of Preliminary General Fund FY 22-23 Year End Results
Attach 1 - Unaudited General Fund Year End Results Summary as of June 30, 2023
Attach 2 - Unaudited All Funds Year End Results Summary as of June 30, 2023
Attach 3 - Unaudited Capital Projects to date Summary as of June 30, 2023
Presentation
Attachments:
Finance Director, Edwin Gato, introduced and presented the item. Council asked questions and provided comment. Director Gato and City Manager, Dante Hall, provided a response. No public comment. No action was taken on this item.
2. 22-767 Remote Public Participation
RECOMMENDATION:
Provide direction to staff regarding a remote participation option for members of the public at public meetings.
Staff Report - Remote Participation
Attach 1 - Remote Participation Survey of Local Agencies Attachments:
City Clerk, Eibleis Melendez, introduced and presented the item. Council Members asked questions and provided comment. The City Clerk provided a response. No public comment. Council did provide direction and action was taken on this item.
MOTION: A motion was made by Council Member Bailey seconded by Council Member Grimsley, to continue to suspend public comment at this time until more information provided. Select option two that is in the Staff Report; accept remote public comment only for specific items on the agenda. Staff will bring the item back in May and provide an update. The motion carried by the following vote:
Aye: Council Member T. Grimsley, Council Member A. Walker-Griffin, and Vice Mayor D.
Bailey
3 -
Nay: Council Member C. Kelley, and Mayor D. Romero2 -
3. 22-768 Cooperative Funding Agreement with West Contra Costa Transportation Advisory Committee (WCCTAC) to Receive an Additional $800K in Subregional Transportation Mitigation Program (STMP) Funding for The Hub.
RECOMMENDATION:
Adopt a resolution approving a Cooperative Funding Agreement with West
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Contra Costa Transportation Advisory Committee (WCCTAC) to receive $800K in Subregional Transportation Mitigation Program (STMP) funding in addition to the original $750K for a total new Agreement amount of $1.55M to advance The Hub and authorizing the City Manager to execute the Agreement on behalf of the City.
Staff Report -STMP Agreement
Attach 1 - Resolution - STMP Agreement
Attach 2 - Hercules Combined Funding Agreement-Final 2024-01-17 Attachments:
Public Works Director, Mike Roberts, introduced and presented the item.
Council Members asked questions and provided comment. Director Roberts provided a response. No public comment. Action was taken on this item.
MOTION: A motion was made by Council Member Kelley, seconded by Council Member Walker-Griffin, to adopt Resolution 24-008. The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey 5 -
4. 22-769 Adopt A Resolution Authorizing the City Manager To Execute An Agreement With Tripepi Smith and Associates For An Amount Not To Exceed $22,000 For City Branding Services.
RECOMMENDATION:
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute an agreement with Tripepi Smith and Associates for an amount not to exceed $22,000 for City branding services.
Staff Report -City Branding Services
Attach 1 - Resolution
Attach 2 - Hercules Branding Proposal
Attachments:
City Manager, Dante Hall, introduced and presented the item. Council Members asked questions and provided comment. City Manager Hall and Jennifer Vaughn from Tripepi Smith provided a response. No public comment. Action was taken on this item.
MOTION: A motion was made by Vice Mayor Bailey, seconded by Council Member Grimsley, to adopt Resolution 24-009. The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey 5 -
XIV. PUBLIC COMMUNICATIONS
NONE
This time is reserved for members of the public who were unavailable to attend the Public Communications period during Section X of the meeting, or were unable to speak due to lack of time. The public speaker requirements specified in Section X of this Agenda apply to this Section.
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XV. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY ANNOUNCEMENTS,
COMMITTEE, SUB-COMMITTEE AND INTERGOVERNMENTAL COMMITTEE REPORTS
AND FUTURE AGENDA ITEMS
This is the time for brief announcements on issues of interest to the community. In accordance with the provisions of the Brown Act, matters which do not appear on this agenda but require City Council discussion may be either (a) referred to staff or other resources for factual information or (b) placed on a future meeting agenda.
1. Regional Committee
2. City Council Committees and Subcommittees
3. Commission Liaisons
The City Manager and City Attorney did not have any announcements.
1. Regional Committees:
Mayor Romero reported out on the February West County Integrated Waste Management meeting(WCCIWMA) that he attended
2. City Council Committees and Subcommittees:
No reports were provided
3.Commission Liaisons:
No reports were provided
Community Events-
Council Members reported out on events they attended through the City and County which included the Lupine Hills Elementary School Spelling Bee.
Future Agenda Items-
There were no future agenda items requests
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XVI. ADJOURNMENT
Mayor Romero adjourned the meeting at 9:35 P.M.
_________________________________
Dan Romero, Mayor
Attest:
_______________________________
Eibleis Melendez, City Clerk
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