111 Civic Drive
Hercules, CA 94547City of Hercules
Meeting Minutes
City Council
Mayor Dan Romero
Vice Mayor Dion Bailey
Council Member Alex Walker-Griffin
Council Member Chris Kelley
Council Member Tiffany Grimsley
Dante Hall, City Manager
Patrick Tang, City Attorney
Eibleis Melendez, City Clerk
Tuesday, March 12, 2024
SPECIAL MEETING - 6:30 P.M., REGULAR MEETING - 7:00 P.M.
In-Person in Council Chambers or To Watch or Listen only:
Zoom ID: 889 8503 5080 Zoom Passcode: 63813
I. CLOSED SESSION – CALL TO ORDER - ROLL CALL - NONE
NONE
II. PUBLIC COMMUNICATION - CLOSED SESSION ITEMS - NONE NONE
III. CONVENE INTO CLOSED SESSION
The Hercules City Council will meet in Closed Session regarding the following:
NO CLOSED SESSION
NONE
IV. SPECIAL MEETING – CONVENE TO OPEN SESSION - ROLL CALL - 6:30 P.M.
Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, and Mayor D. Romero
Present: 4 -
Vice Mayor D. BaileyAbsent: 1 -
V. REPORT ON ACTION TAKEN IN CLOSED SESSION-
NO CLOSED SESSION
NONE
VI. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was lead by Council Member Grimsley.
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VII. MOMENT OF SILENCE
NONE
VIII. INTRODUCTIONS/PRESENTATIONS/COMMISSION REPORTS
Recognizing Hercules High School Students Black History Month Poetry Recognizing Lupine Elementary School Spelling Bee Finalist Herculean Mile Awards Program Winners
Mayor Romero introduced the students from Hercules High School. Elijah Johnson and Genesis Johnson recited their original poetry that they wrote for Black History Month. Council provided comment. Pictures were taken.
The recognition of the Lupine Elementary School Spelling Bee Finalist and the Herculean Mile Awards winners were postponed to another meeting.
IX. AGENDA ADDITIONS/DELETIONS
NONE
X. PUBLIC COMMUNICATIONS
NONE
This time is reserved for members of the public to address issues not included in the agenda. In accordance with the Brown Act, Council will refer to staff any matters brought before them at this time, and those matters may be placed on a future agenda.
Individuals wishing to address the City Council are asked to complete a form indicating the name and address of the speaker and the general topic to be addressed. Speakers must make their comments from the podium and will be allowed 3 minutes to discuss their concerns. All public comments are recorded and become part of the public record. A limit of 30 minutes will be devoted to taking public comment at this point in the agenda. If any speakers remain at the conclusion of the initial 30 minute period, time will be reserved at the conclusion of the meeting to take the remaining comments.
XI. PUBLIC HEARINGS
NONE
XII. CONSENT CALENDAR
MOTION: A motion was made by Council Member Kelley, seconded by Council Member Walker-Griffin, to adopt the Consent Calendar. The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, and Mayor D. Romero
4 -
Absent: Vice Mayor D. Bailey1 -
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1. 22-793 Meeting Minutes for the Regular Meeting of February 27, 2024 Meeting Minutes for the Regular Meeting of February 27, 2024Attachments:
APPROVED
2. 22-794 2023 Annual Housing Element Progress Report and 2023 Annual General Plan Progress Report
RECOMMENDATION:
Accept and direct staff to submit the following to the California Department of Housing and Community Development (HCD) and the Governor’s Office of Planning and Research (OPR) via minute action:
1. The 2023 Annual Housing Element Progress Report (Attachment 1)
2. The 2023 Annual General Plan Progress Report (Attachment 2) Staff Report - 2023 GP and Housing Element Annual Reports Attach 1 - Housing Element Annual Progress Report 2023
Attach 2 - General Plan APR 2023
Attachments:
APPROVED
3. 22-795 Resolution Approving the Continuance of an Annual Parcel Assessment to be Adopted by the County Flood Control District for the Contra Costa Clean Water Program for FY 24-25
RECOMMENDATION:
City Council adopt a resolution approving the continuance of the parcel assessment rate of $35.00 per Equivalent Runoff Unit (ERU) for FY 2024-2025 and requesting the Contra Costa County Flood Control and Water Conservation District adopt this annual parcel assessment for drainage maintenance and the National Pollution Discharge Elimination System (NPDES) Program.
Staff Report - FY 23-24 Annual Stormwater Assessment
Attach 1 - Resolution - 2024-2025 Annual Stormwater Assessment Attach 2 - Request to MC for ERU Resolutions
Attach 3 - Clean Water Program Cost Allocation By City
Attachments:
RESOLUTION 24-017 APPROVED.
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XIII. DISCUSSION AND/OR ACTION ITEMS
1. 22-796 Acceptance of the FY 22-23 Annual Comprehensive Financial Report and other regulatory financial reports.
RECOMMENDATION:
Receive the Fiscal Year (FY) 22-23 Annual Comprehensive Financial Report (ACFR) and Accept the Audited Financial Statements.
Staff Report - FY 22-23 Annual Audit
Attach 1 - 2023 - City of Hercules - ACFR - Final Report Attach 2 - 2023 - City of Hercules - Wastewater Fund - Final Report Attach 3 - 2023 - City of Hercules - Measure B - Final Report Attach 4 - 2023 - City of Hercules - Measure N - Final Report Attach 5 - 2024_Hercules Cit of_GANN _FINAL Report
Presentation
Attachments:
City Manager, Dante Hall, introduced the item. Finance Director, Edwin Gato, and Sohphia Kuo, from the Pun Group, presented the item. Council members asked questions and provided comment. Director Gato and Public Works Director, Mike Roberts, provided a response. No public comment. This was an informational item. No action was taken on this item.
2. 22-799 Memorandum of Understanding with Recyclemore Regarding the Implementation of SB1383 Requirements
RECOMMENDATION:
Adopt a resolution approving a Memorandum of Understanding (MOU) between West Contra Costa Integrated Waste Management Authority (Recyclemore) and the City of Hercules regarding implementation of SB 1383 regulatory requirements
Staff Report - Hercules MOU
Attach 1 - Resolution - SB 1383 MOU
Attach 2 - SB 1383 Hercules MOU
Attach 3 - SB1383 Work Plan Final
Attachments:
City Manager, Dante Hall, introduced the item. Public Works Director, Mike Roberts, Executive Director of RecycleMore, Peter Holtzclaw and Rose Radford of R3 presented. Council Members asked questions and provided comment. No public comment. Action was taken on this item.
MOTION: A motion was made by Council Member Kelley, seconded by Council Member Grimsley, to adopt Resolution 24-018. The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, and Mayor D. Romero
4 -
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Absent: Vice Mayor D. Bailey1 -
3. 22-800 Consideration of Establishing a City-Sponsored Event Policy RECOMMENDATION:
Approve a resolution establishing a policy for City-sponsored events that allows the City Manager to fully or partially waive permit fees as an in-kind contribution to community events that the City co-sponsors with City-recognized nonprofit groups.
Staff Report - City-Sponsored Event Policy
Attach 1 - Resolution Adopting City-Sponsored Event Policy Attach 2 - City-Sponsored Event Policy
Attach 3 - City Recognized Nonprofit Groups
Attachments:
Community Development Director, Tim Rood, introduced and presented the item. Council Members asked questions and provided comment.
Director Rood, Parks and Recreation Director, Christopher Roke, and City Manager, Dante Hall, provided a response. No public comment. Action was taken on this item.
MOTION: A motion was made by Council Member Grimsley, seconded by Council Member Walker-Griffin, to adopt Resolution 24-019. The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, and Mayor D. Romero
4 -
Absent: Vice Mayor D. Bailey1 -
XIV. PUBLIC COMMUNICATIONS
NONE
This time is reserved for members of the public who were unavailable to attend the Public Communications period during Section X of the meeting, or were unable to speak due to lack of time. The public speaker requirements specified in Section X of this Agenda apply to this Section.
XV. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY ANNOUNCEMENTS,
COMMITTEE, SUB-COMMITTEE AND INTERGOVERNMENTAL COMMITTEE REPORTS
AND FUTURE AGENDA ITEMS
This is the time for brief announcements on issues of interest to the community. In accordance with the provisions of the Brown Act, matters which do not appear on this agenda but require City Council discussion may be either (a) referred to staff or other resources for factual information or (b) placed on a future meeting agenda.
1. Regional Committee
2. City Council Committees and Subcommittees
3. Commission Liaisons
City Manager, Dante Hall, and City Attorney, Patrick Tang, had no
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announcements.
1. Regional Committee
Council Member Kelley, Council Member Walker-Griffin and Mayor Romero reported out on the March Contra Costa Mayors Conference.
2. City Council Committees and Subcommittees
No reports were provided
3. Commission Liaisons
No reports were provided
Community Events-
Council Members reported out on events they attended throughout the City an County
Future Agenda Items Requests-
Council Member Grimsley requested a future discussion about having a community composting and recycling event. Council Members unanimously agreed to bring it back for discussion at a future City Council meeting.
Mayor Romero requested that the recognition of the Hercules High School Students that participated in the Black Student Union Poetry event, be invited back annually and added to the agenda for the first meeting in March.
XVI. ADJOURNMENT
Mayor Romero adjourned the meeting at 7:55 P.M.
_________________________________
Dan Romero, Mayor
Attest:
_______________________________
Eibleis Melendez, City Clerk
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