DRAFT - LANDSCAPING AND LIGHTING PROGRAM COORDINATOR
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under general supervision, reviews the work of contractors responsible for providing landscape and lighting services and activities for the City's Landscape and Lighting Districts (L&LD). Provides pertinent L&LD information to residents and businesses and is responsive to inquiries. Coordinates, monitors, and provides technical input for assigned landscape, irrigation, and lighting projects and other special programs. Ensures conformance with applicable Federal, State, and local laws, codes, ordinances, plans, specifications, and departmental regulations and performs related work as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned management and supervisory staff. May supervise assigned staff. Exercises technical and functional direction and provides training to lower-level staff. Provides oversight of contractors.
DISTINGUISHING CHARACTERISTICS
This is a journey-level class responsible for performing the full range of technical work in all the following areas: Inspecting the workmanship and materials used in a variety of public works and L&LD projects and maintenance programs, ensuring conformance with plans, specifications, and departmental regulations, and directing contractors to achieve quality control and proper use of materials. Responsibilities require comprehensive knowledge of the development and provision of landscape, irrigation, and lighting services, the ability to organize and oversee the work of staff and/or contractors, and the ability to execute various administrative responsibilities of assigned projects. Incumbents receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.
ESSENTIAL FUNCTIONS
Essential and other important responsibilities and duties may include, but are not limited to, the following:
Duties and Essential Functions
Inspects all phases of Landscape and Lighting Districts (LL&D) maintenance contracts and improvement projects for conformance with plans, specifications, contract provisions, and safe work practices in accordance with Federal, State, and local codes; inspects materials for identification; performs routine field tests as needed.
Records amounts of materials used and work performed; prepares necessary reports for progress payments.
Acts as liaison between the City, contractors, other agencies, and businesses and residents affected by L&LD projects; maintains communication among the parties and responds to and resolves issues or refers them to the proper office for resolution; prepares work orders in response to L&LD complaints; investigates resident complaints; confers with property owners regarding project schedule, hazards, and inconvenience.
Assists with request for proposals and selection of sidewalk, streetlight, landscape, tree trimming, tree removal, and tree planting maintenance contracts; administer, inspect, and evaluate the work of contractors; establishes procedures and develops tracking system to ensure the success of contracts and associated budgets.
Inspect landscaped areas for compliance with City approved landscape and irrigation plans during various stages of construction, installation, and eventual maintenance.
Review water consumption data and billing for landscape irrigation.
Review energy consumption data and billing for street lighting, to include performing streetlight audits.
Prepare daily logs on construction, installation and/or maintenance performed; document work progress, deficiencies and corrective action required with consistent follow-through to ensure work is completed satisfactorily and maintained properly; documentation may include, but not be limited to: Written text, charts, drawing, and/or sketches to prove activities.
Inspects adjacent properties for damage from construction activity.
Assist with coordination of emergency tree work.
Assist with managing the City’s urban forest, including interpreting and following recommendations in arborist reports.
Participates in all aspects of bid processes, including pre-construction meetings with contractors and developers and completion of construction.
Confers with L&LD contractors regarding conformance to standards, plans, specifications, and codes; explains requirements and evaluates alternatives.
Consults with Public Works staff regarding problems and change alternatives.
Prepares and maintains daily inspection reports, progress payments, change orders, claims, and other written documentation.
Performs landscape, irrigation, and lighting plan reviews and inspections of various L&LD sites for compliance with City standards.
Prepares a variety of correspondence, reports, correction notices, procedures, and other written materials related to L&LD projects.
Performs duties of a disaster services worker in event of an emergency.
Performs other duties as assigned.
QUALIFICATIONS
Any combination of experience and education / training that would likely provide the required knowledge and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be:
Knowledge of:
Materials, methods, principles, and practices used in public works construction, including streets, curbs, gutters, sidewalks, drainage, streetlights, and related facilities and appurtenances.
Principles and practices of public works construction inspection.
Principles and practices of landscape, irrigation, and lighting project development, implementation, review, and evaluation.
Basic practices of construction contract administration in a public agency setting.
Applicable Federal, State, and local laws, codes, regulations, and departmental policies.
Technical principles and practices of engineering design, specification, and cost estimate preparation.
Defects and faults in construction.
Materials sampling, testing, and estimating procedures.
Mathematical principles and theories.
Technical report writing and preparation of correspondence.
Principles and procedures of record keeping.
Modern office practices, methods, and computer equipment and applications related to work.
Safe driving rules and practices.
English usage, spelling, vocabulary, grammar, and punctuation.
Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
Ability to:
Inspect standard capital improvement, public works, and L&LD projects and maintenance programs to ensure compliance with plans and specifications.
Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations, technical written material, and departmental policies governing public works construction.
Detect and locate faulty materials and workmanship and determining the stage of construction during which defects are most easily found and remedied.
Review and analyze construction plans, specifications, maps, and legal descriptions for conformance with City standards and policies.
Coordinate activities with multiple contractors, engineers, and property owners.
Respond to complaints or inquiries from citizens, staff, and outside organizations.
Prepare and maintain accurate and complete records; prepare clear and concise technical reports.
Make accurate mathematical, financial, and statistical computations.
Operate office equipment including computers and word processing, spreadsheet, and database applications.
Communicate clearly and concisely, both orally and in writing.
Organize own work, set priorities, and meet critical time deadlines.
Understand and follow oral and written instructions.
Use English effectively to communicate in person, over the telephone, and in writing.
Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
Education and Experience:
Any combination of training and experience, which would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to completion of an Associate of Science degree in civil engineering, drafting, surveying, mathematics, or related field and three (3) years of increasingly responsible public agency engineering, public works infrastructure construction, inspection, or related experience. A 5% incentive pay is provided for ISA Arborist certification.
Licenses and Certifications:
Possession of a valid California driver's license and satisfactory driving record as determined by the City’s policy.
ENVIRONMENTAL CONDITIONS
The functions of this position are performed both in an indoor office environment and outdoor locations. The outdoor setting includes various weather conditions, including heat and sunshine. Incumbent will be exposed to loud noise levels, road hazards, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives and contractors in interpreting and enforcing departmental policies and procedures.
PHYSICAL CONDITIONS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, to inspect City development sites, including traversing uneven terrain, climbing ladders, stairs, and other temporary or construction access points, to operate a motor vehicle, and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. Requires sitting for long periods of time, standing in work areas, walking between work areas, and conducting inspections. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 50 pounds.
Note: Accommodations may be made for some of the essential functions / requirements listed for qualified individuals who require and request such accommodation, due to a qualified disability. _____________________________________ __________________ Employee Signature Date
_____________________________________ __________________ Supervisor signature Date
Orig XX/XX/2024
CITY OF HERCULES