111 Civic Drive
Hercules, CA 94547City of Hercules
Meeting Minutes
City Council
Mayor Dan Romero
Vice Mayor Dion Bailey
Council Member Alex Walker-Griffin
Council Member Chris Kelley
Council Member Tiffany Grimsley
Dante Hall, City Manager
Patrick Tang, City Attorney
Eibleis Melendez, City Clerk
Tuesday, April 23, 2024
SPECIAL MEETING 6:30 P.M., REGULAR MEETING 7:00 P.M.
In Council Chambers or To Watch or Listen: Zoom ID: 860 6334 7873 Zoom Passcode:
860718
Zoom Phone Number: 1-669-900-6833
I. SPECIAL MEETING – CALL TO ORDER - ROLL CALL - 6:30 P.M.
Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey
Present: 5 -
II. PUBLIC COMMUNICATION - SPECIAL MEETING ITEMS
NONE
III. COMMISSION INTERVIEWS
1. 22-843 COMMISSION INTERVIEW
RECOMMENDATION:
Interview eligible candidate for vacant Hercules Finance Commission seat.
Council Members interviewed one (1) candidate for the vacant seat on the Finance Commission.
IV. REGULAR MEETING – CONVENE TO OPEN SESSION - ROLL CALL - 7:00 P.M.
Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey
Present: 5 -
V. REPORT ON ACTION TAKEN IN CLOSED SESSION-
NO CLOSED SESSION
NONE
VI. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was lead by Council Member Walker-Griffin.
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VII. MOMENT OF SILENCE
Mayor Romero held a Moment of Silence for Reverend Cecil Williams.
VIII. INTRODUCTIONS/PRESENTATIONS/COMMISSION REPORTS
Mayor Romero would like to acknowledge the following for the Month of May - Military Appreciation Month
Jewish American Heritage Month
Asian Pacific American Heritage Month
National Teacher Appreciation Day- May 7th
Peace Officer Memorial Day- May 15th
Municipal Clerks Week- May 5th-11th
National Police Week - May 12th-18th
Mayor Romero acknowledged the listed groups and days for the month of May.
IX. AGENDA ADDITIONS/DELETIONS
NONE
X. PUBLIC COMMUNICATIONS
NONE
This time is reserved for members of the public to address issues not included in the agenda. In accordance with the Brown Act, Council will refer to staff any matters brought before them at this time, and those matters may be placed on a future agenda.
Individuals wishing to address the City Council are asked to complete a form indicating the name and address of the speaker and the general topic to be addressed. Speakers must make their comments from the podium and will be allowed 3 minutes to discuss their concerns. All public comments are recorded and become part of the public record. A limit of 30 minutes will be devoted to taking public comment at this point in the agenda. If any speakers remain at the conclusion of the initial 30 minute period, time will be reserved at the conclusion of the meeting to take the remaining comments.
XI. PUBLIC HEARINGS
NONE
XII. CONSENT CALENDAR
MOTION: A motion was made by Council Member Walker-Griffin, seconded by Council Member Kelley, to adopt the Consent Calendar. The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey 5 -
1. 22-837 Meeting Minutes for the Regular Meeting of April 9, 2024
DocuSign Envelope ID: 85545D89-D490-4E65-8E53-4D40420E80A9 April 23, 2024City Council Meeting Minutes
Meeting Minutes for the Regular Meeting of April 9, 2024Attachments:
APPROVED
XIII. DISCUSSION AND/OR ACTION ITEMS
1. 22-838 Commission and Committee Appointments
RECOMMENDATION:
Consider making an appointment to the Hercules Finance Commission for the start of a new two (2) year term and fill a vacant seat.
Staff Report - Finance Commission AppointmentAttachments:
City Manager, Dante Hall, introduced the item. City Clerk, Eibleis Melendez, took a roll call vote. The Council voted unanimously to appoint Cedric Whigham to the City's Finance Commission. Mr. Whigham will serve a two year term ending December 2025.
2. 22-844 1) Landscaping and Lighting Assessment Districts - Approval of Preliminary Engineer’s Reports and Declaring the City Council’s Intention to Levy and Collect Assessments for Fiscal Year 2024/25 2) Update on Proposition 218 timeline to notice and ballot property owners within the Victoria by the bay LLAD
RECOMMENDATION:
City staff is recommending City Council adopt the following resolutions:
a. A resolution for the preliminary approval of the Engineer’s Report and declaring the City Council’s intention to levy and collect assessments for Fiscal Year 2024/25 within the Citywide Landscaping and Lighting Assessment District No. 83-2, which is comprised of Benefit Zone Nos. 1, 2, 3&4, 5A, 5B, 5C, 6, 7, 8, 9, and 10, and setting a public hearing for June 25, 2024;
b. A resolution for the preliminary approval of the Engineer’s Report and declaring the City Council’s intention to levy and collect assessments for Fiscal Year 2024/25 within the Victoria by the Bay Landscaping and Lighting Assessment District No. 2002-1 and setting a public hearing for June 25, 2024;
c. A resolution for the preliminary approval of the Engineer’s Report and declaring the City Council’s intention to levy and collect assessments for Fiscal Year 2024/25 within the Hercules Village Landscaping and Lighting Assessment District No. 2002-2 and setting a public hearing for June 25, 2024;
d. A resolution for the preliminary approval of the Engineer’s Report and
DocuSign Envelope ID: 85545D89-D490-4E65-8E53-4D40420E80A9 April 23, 2024City Council Meeting Minutes
declaring the City Council’s intention to levy and collect assessments for Fiscal Year 2024/25 within the Baywood Landscaping and Lighting Assessment District No. 2004-1 and setting a public hearing for June 25, 2024; and
e. A resolution for the preliminary approval of the Engineer’s Report and declaring the City Council’s intention to levy and collect assessments for Fiscal Year 2024/25 within the Bayside Landscaping and Lighting Assessment District No. 2005-1 and setting a public hearing for June 25, 2024.
Staff Report - FY 2024-25 LLAD ROI
Attach 1 - FY24-25 Citywide LL
Attach 2 - FY24-25 VBB L&L
Attach 3 - FY24-25 HV L&L
Attach 4 - FY24-25 Baywood LL
Attach 5 - FY24-25 Bayside L&L
Attach 6(a) - L832-2425 PER
Attach 6(b) - L2002-1-2425 PER
Attach 6(c) - L2002-2-2425 PER
Attach 6(d) - L041-2425 PER
Attach 6(e) - L051-2425 PER
Attach 7 - Draft LLAD Program Coordinator Job Description Attachments:
City Manager, Dante Hall, introduced the item. Public Works Director/ City Engineer, Mike Roberts, presented the item. Ed Espinoza from Francisco and Associates, attended via Zoom to answer any questions. Council Members asked questions and provided comment. Director Roberts, Mr.
Espinoza and City Manager Hall provided a response. No public comment.
The following action was taken on five resolutions.
MOTION: A motion was made by Council Member Kelley, seconded by Council Member Walker-Griffin, to adopt Resolution 24-024. The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey 5 -
MOTION: A motion was made by Council Member Grimsley, seconded by Council Member Walker-Griffin, to adopt Resolution 24-025. The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey 5 -
MOTION: A motion was made by Council Member Kelley, seconded by Council Member Grimsley, to adopt Resolution 24-026. The motion carried by the following vote:
DocuSign Envelope ID: 85545D89-D490-4E65-8E53-4D40420E80A9 April 23, 2024City Council Meeting Minutes
Aye: Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey 5 -
MOTION: A motion was made by Council Member Kelley, seconded by Vice Mayor Bailey, to adopt Resolution 24-027.The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey 5 -
MOTION: A motion was made by Council Member Walker-Griffin seconded by Council Member Kelley, to adopt Resolution 24-028.The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey 5 -
3. 22-839 Review and Approve of the Local Road Safety Plan RECOMMENDATION:
City Council receive a presentation on the Local Road Safety Plan (LRSP), discuss, provide feedback if any, and adopt a resolution approving the LRSP which could occur at a future meeting if additional discussion or substantial revisions are needed.
Staff Report - Local Roads Safety Plan
Attach 1 - Resolution LRSP
Attach 2 - Draft Local Roadway Safety Plan
Presentation - Local Roadway Safety Plan
Attachments:
City Manager, Dante Hall, introduced the item. Public Works Director/ City Engineer, Mike Roberts, representative from Kittleson & Associates presented. Council asked questions and provided comment. Director Roberts and Kittleson & Associates provided a response. No public comment. Action was taken on this item.
MOTION: A motion was made by Vice Mayor Bailey, seconded by Council Member Kelley, to adopt Resolution 24-029. The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey 5 -
4. 22-845 Report and Discussion on the Hercules Branding Project and Logo Concepts
RECOMMENDATION:
Staff recommends that City Council receives and files the Brand Research Summary and provides feedback on the logo concepts provided by ranking their top three preferences in number order (1, 2, and 3).
Staff Report - Hercules Branding Project
Attach 1 - Hercules Brand Research Summary
Attach 2 - Draft City Logo Concepts
Attachments:
DocuSign Envelope ID: 85545D89-D490-4E65-8E53-4D40420E80A9 April 23, 2024City Council Meeting Minutes
City Manager, Dante Hall, Introduced the Item. Representatives from Tripepi Smith attended vi Zoom and presented. Council asked questions and provided comments. City Manager Hall and Tripepi Smith provided a response. No public comment. No action was taken on this item but feedback was provided on design examples.
5. 22-841 Budget Workshop: FY 24-25 City of Hercules Annual Proposed Budget RECOMMENDATION:
No action is required at this time. It is recommended that the City Council discuss and provide direction to staff regarding the proposed Fiscal Year (FY) 24-25 annual budget, specifically on the following:
1. Reorganization of Human Resources and Information Technology (IT) divisions.
a. Add Human Resources department and Director.
b. Reallocation of existing IT personnel from Administrative Services Department to the Finance Department.
2. Additional budget request and Attachment 1 describes the notable changes, along with the economic impact associated with each adjustment.
SR - Budget Workshop - FY 24-25 Proposed Annual Budget
04.23.2024
Attach 1 - List of Additional Budget Request
Attach 2 - Proposed General Fund - Summary
Attach 3 - Proposed General Fund - Expenditures by Category Attach 4 - Projected General Fund Ending Available Cash Balance Attach 5 - General Fund Five-Year Forecast
Attach 6 - Proposed Special Revenue Budget - Fund Summaries Attach 7 - Proposed Sewer Enterprise Budget - Fund Summaries Attach 8 - Proposed Internal Service Budget - Fund Summaries Attach 9 - Proposed Debt Service Budget - Fund Summaries Attach 10 - Proposed Capital Project Budget - Fund Summaries Attach 11 - Proposed Capital Improvement Projects - Spending Plan & Funding Sources
Presentation
Attachments:
City Manager, Dante Hall, introduced the item. Finance Director, Edwin Gato, presented. Council asked questions and provided comment.
Director Gato, City Manager Hall and Director Roberts provided a response. No public comment. No action was taken on this item.
6. 22-842 Metropolitan Transportation Commission Transit-Oriented Communities Policy - Discussion of Compliance Options
RECOMMENDATION:
Receive a report on the options to comply with the Metropolitan Transportation Commission (MTC) Transit-Oriented Communities (TOC)
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policy and provide staff with direction on which compliance policies the City would like to pursue or investigate further.
Staff Report - TOC Compliance Options
Attach 1 - Half-Mile Map
Attach 2 - TOC Policy Options - Spreadsheet
Attach 3 - MTC-TOC Policy Overview
Presentation
Attachments:
City Manager, Dante Hall, introduced the item. Community Director, Tim Rood, presented. Council asked questions and provided comment.
Director Rood provided a response. No public comment. No action was taken on this item.
7. 22-840 Military Equipment Use and Acquisition
RECOMMENDATION:
Annual Approval of Hercules Police Department military equipment inventory and usage per policy section 709 in conformance with the requirements of California Assembly Bill 481; Military Equipment Funding, Acquisition, and Use (attached).
Staff Report - Military Equipment 2023
Attach 1 - Policy Section 709
Attach 2 - Annual Military Equipment Report 2023
Attach 3 - AB481
Attach 4 - 537 - Ordinance - Military Equipment
Presentation - Military Equipment 2023
Attachments:
Police Chief, Joseph Vasquez, introduced and presented the item.
Council asked questions and provided comment. Chief Vasquez provided a response. No public comment. Action was taken on this item.
MOTION: A motion was made by Vice Mayor Bailey, seconded by Council Member Kelley, to approve the Military Equipment Inventory and Use. The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey 5 -
XIV. PUBLIC COMMUNICATIONS
NONE
This time is reserved for members of the public who were unavailable to attend the Public Communications period during Section X of the meeting, or were unable to speak due to lack of time. The public speaker requirements specified in Section X of this Agenda apply to this Section.
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XV. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY ANNOUNCEMENTS,
COMMITTEE, SUB-COMMITTEE AND INTERGOVERNMENTAL COMMITTEE REPORTS
AND FUTURE AGENDA ITEMS
This is the time for brief announcements on issues of interest to the community. In accordance with the provisions of the Brown Act, matters which do not appear on this agenda but require City Council discussion may be either (a) referred to staff or other resources for factual information or (b) placed on a future meeting agenda.
1. Regional Committee
2. City Council Committees and Subcommittees
3. Commission Liaisons
City Manager, Dante Hall, and City Attorney, Patrick Tang, had no announcements.
1. Regional Committee
Council Member Kelley reported out on the Contra Costa Transportation Authority(CCTA) board meeting.
2. City Council Committees and Subcommittees
No reports were provided
3. Commission Liaisons
No reports were provided
Community Events -
Council Member Kelley and Mayor Romeo attended the annual Bio-Rad Stockholder meeting.
Future Agenda Item Requests -
No future agenda item request were made
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XVI. ADJOURNMENT
Mayor Romero adjourned the meeting at 10:31 P.M.
_________________________________
Dan Romero, Mayor
Attest:
_______________________________
Eibleis Melendez, City Clerk
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