HERCULES CITY COUNCIL
RESOLUTION NO.
a RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERCULES approving a professional services agreement with Records Control Services, INC. in the amount of $38,145.91 for the REVIEW AND UPDATE OF THE CITY OF HERCULES RECORDS RETENTION SCHEDULE, POLICY AND FILE MANAGEMENT PROGRAM, and authorizing the City Manager to execute the agreement on behalf of the City CounciL
WHEREAS, the City has an obligation to maintain and store records in accordance with government laws and regulations and accepted records management practices; and WHEREAS, a records retention schedule is an agency’s legal authority to dispose of official records that no longer have administrative, legal, fiscal or historical value and are eligible for destruction by law; and WHEREAS, Government Code Section 34090 provides a procedure whereby any City record which has served its purpose and is no longer required may be destroyed; and WHEREAS, A Records Retention Schedule and Records Management Programs was last updated in 2018 by the City Clerk’s Office; and WHEREAS, on April 24, 2018 the City Council adopted Resolution No. 18-027 adopting a Records Retention Schedule and Resolution No. 18-028 approving a Records Management Program; and WHEREAS, A records retention schedule and policy should be reviewed on a regular basis to determine when amendments are needed and to verify that the City is following the current government code and standards; and WHEREAS, there have been numerous changes in State regulations requiring the records retention schedule be updated; and WHEREAS, due to advancements in technology more records are being created and retained in an electronic format and records management policies and retention schedules should reflect this.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Hercules hereby approves a professional services agreement with Records Control Services, Inc. in the amount of $38,145.91 for the review and update of the cities records retention schedule, policy and file management program, and authorizing the City Manager to execute the agreement on behalf of the City Council.
The foregoing resolution was duly and regularly adopted at a regular meeting of the City Council of the City of Hercules held on the 14th day of May 2024 by the following vote of the Council.
AYES:
NOES:
ABSTAIN:
ABSENT:
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Dan Romero Mayor
ATTEST:
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Eibleis Melendez, City Clerk