111 Civic Drive
Hercules, CA 94547City of Hercules
Meeting Minutes
City Council
Mayor Dan Romero
Vice Mayor Dion Bailey
Council Member Alex Walker-Griffin
Council Member Chris Kelley
Council Member Tiffany Grimsley
Dante Hall, City Manager
Patrick Tang, City Attorney
Eibleis Melendez, City Clerk
6:00 PMTuesday, May 14, 2024
CLOSED SESSION - 6:00 P.M., REGULAR MEETING - 7:00 P.M.
In-Person in Council Chambers or to Listen only: Zoom ID: 853 6598 5956 Zoom Passcode: 871423 Zoom Phone Number: 1-669-900-6833 I. CLOSED SESSION – CALL TO ORDER - ROLL CALL - 6:00 P.M.
Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey
Present: 5 -
II. PUBLIC COMMUNICATION - CLOSED SESSION ITEMS
NONE
III. CONVENE INTO CLOSED SESSION-
The Hercules City Council will meet in Closed Session regarding the following:
1. 22-852 Pursuant to Government Code Section 54957.6 Conference With Labor Negotiators - City Negotiators: Dante Hall, City Manager; Edwin Gato, Director of Finance; relative to the following employee groups:
a. Teamsters Local 315 Employee Organizations
b. Hercules Police Officers Association
c. Hercules Senior Manager Employee Group
d. Confidential Unrepresented Employee Group
e. Mid Management Employee Group
City Attorney, Patrick Tang, read the Closed Session item title. Council and Staff recessed into Closed Session.
IV. REGULAR MEETING – CONVENE TO OPEN SESSION - ROLL CALL - 7:00 P.M.
Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey
Present: 5 -
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V. REPORT ON ACTION TAKEN IN CLOSED SESSION
City Attorney, Patrick Tang, reported out on the Closed Session item.
There was no final or reportable action on the Item discussed in Closed Session.
VI. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was lead by Council Member Kelley.
VII. MOMENT OF SILENCE
In honor of Police Officer Memorial Day(May 15th), Mayor Romero requested a Moment of Silence for the officers that have lost their lives.
VIII. INTRODUCTIONS/PRESENTATIONS/COMMISSION REPORTS
NONE
IX. AGENDA ADDITIONS/DELETIONS
City Manager, Dante Hall, requested Discussion Items 13.4(Authorize Display of Pride Month Commemorative Flag) and 13.5(Authorize Display of Juneteenth Commemorative Flag) be pulled from the agenda and with Councils approval, get added to the Future Agenda Items at the end of the meeting. If Council approves, these two items would be placed on the May 28th Agenda.
X. PUBLIC COMMUNICATIONS
Public Comment was provided by Hunter McCoy, Robert Baum, Charles Davidson, Chinwe Okoli and Tanya Little.
This time is reserved for members of the public to address issues not included in the agenda. In accordance with the Brown Act, Council will refer to staff any matters brought before them at this time, and those matters may be placed on a future agenda.
Individuals wishing to address the City Council are asked to complete a form indicating the name and address of the speaker and the general topic to be addressed. Speakers must make their comments from the podium and will be allowed 3 minutes to discuss their concerns. All public comments are recorded and become part of the public record. A limit of 30 minutes will be devoted to taking public comment at this point in the agenda. If any speakers remain at the conclusion of the initial 30 minute period, time will be reserved at the conclusion of the meeting to take the remaining comments.
XI. PUBLIC HEARINGS
NONE
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XII. CONSENT CALENDAR
MOTION: A motion was made by Council Member Kelley, seconded by Council Member Walker-Griffin, to adopt the Consent Calendar. The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey 5 -
1. 22-847 Meeting Minutes for the Regular Meeting of April 23, 2024 Meeting Minutes for the Regular Meeting of April 23, 2024Attachments:
APPROVED
XIII. DISCUSSION AND/OR ACTION ITEMS
1. 22-848 Green Empowerment Zone Board Representative
RECOMMENDATION:
1. Receive a presentation from County staff on the Northern Waterfront Green Empowerment Zone (GEZ);
2. Ask any questions of City or County staff;
3. Take public comment; and
4. Approve a resolution appointing a Council Member to represent the City on the GEZ governing board.
Staff Report - Green Empowerment Zone Representative
Attach 1 - Resolution
Attach 2 - GEZ Invitation Letter
Attachments:
Community Development Director, Tim Rood, introduced and presented the item. Alison Greenlee, Economic Development Manager for Contra Costa County was in attendance to answer questions. Council asked questions and provided comment. Ms. Greenlee and Director Rood provided a response. No public comment. Action was taken on this item.
Council appointed Council Member Walker-Griffin to a two-year term as the City's representative on the Green Empowerment Zone Board of Directors. Council Member Chris Kelley was appointed as the alternate to the Board.
MOTION: A motion was made by Vice Mayor Bailey, seconded by Council Member Grimsley, to adopt Resolution 24-030. The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey 5 -
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2. 22-846 Professional Services Agreement with Records Control Services Inc., in the amount of $38,145.91 for the Review and Update of the Cities Records Retention Schedule, Policy and File Management.
RECOMMENDATION:
Adopt a Resolution approving a professional services agreement with Records Control Services in the amount of $38,145.91 for the Review and Update of the Cities Records Retention Schedule, Policy and File Management.
Staff Report - Review and Update of Records Retention Schedule and Policy
Attach 1 - Resolution
Attach 2 - RCS Inc - Hercules Retention Schedule Updates & Record Review Proposal
Attach 3 - 2018 Retention Schedule
Attach 4 - 2018 Records Management Program Manual
Attachments:
City Clerk, Eibleis Melendez, introduced and presented the item. Bruce Meier, from Records Control Services, was in attendance via Zoom to provide further explanation and to answer any questions. Council provided comment and asked questions. City Clerk Melendez and Mr. Meier provided a response. No public comment. Action was taken on this item.
MOTION: A motion was made by Council Member Grimsley, seconded by Council Member Walker- Griffin, to adopt Resolution 24-031. The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey 5 -
3. 22-851 Volunteer Recognition
RECOMMENDATION:
Staff recommends the City Council receive an update on Volunteer Recognition in the City of Hercules.
Staff Report - Hercules Volunteers
Attach 1 - Volunteer Recognition - Herculean Mile Nomination form & button on City website
Attachments:
Parks and Recreation Director, Christopher Roke, and Police Chief Joseph Vasquez, introduced and presented the item. Volunteers that were present stood to be recognized. Council provided comment and asked questions. Director Roke and Chief Vasquez provided a response. No public comment. No action was taken on this item. Pictures were taken.
4. 22-849 Authorize Display of Pride Month Commemorative Flag RECOMMENDATION:
Approve Display of Commemorative Flag for the month of June - Pride Month
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Staff Report - Pride Flag Display for Month of June 2024 Attach 1 - Flag Policy #16
Attachments:
This item was pulled from the agenda. Please refer to notes under Item IX.
Agenda Additions/Deletions.
5. 22-850 Authorize Display of Juneteenth Commemorative Flag RECOMMENDATION:
Approve the Display of the Juneteenth Commemorative Flag from June 14th through June 21st.
Staff Report - Juneteenth Flag Display 2024
Attach 1 - Flag Policy #16
Attachments:
This item was pulled from the agenda. Please refer to notes under Item IX.
Agenda Additions/Deletions.
XIV. PUBLIC COMMUNICATIONS
Selina Williams, Maureen Brennan and Tara Shaia provided public comment.
This time is reserved for members of the public who were unavailable to attend the Public Communications period during Section X of the meeting, or were unable to speak due to lack of time. The public speaker requirements specified in Section X of this Agenda apply to this Section.
XV. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY ANNOUNCEMENTS,
COMMITTEE, SUB-COMMITTEE AND INTERGOVERNMENTAL COMMITTEE REPORTS
AND FUTURE AGENDA ITEMS
This is the time for brief announcements on issues of interest to the community. In accordance with the provisions of the Brown Act, matters which do not appear on this agenda but require City Council discussion may be either (a) referred to staff or other resources for factual information or (b) placed on a future meeting agenda.
1. Regional Committee
2. City Council Committees and Subcommittees
3. Commission Liaisons
City Manager, Dante Hall and City Attorney, Patrick Tang, had no announcements.
1. Regional Committee
Council Member Kelley reported out on the West Contra Costa Transportation Advisory Committee(WCCTAC) meeting. Vice Mayor Bailey reported out on the WestCat meeting. Council Member Kelley and Council Member Walker- Griffin attended the Contra Costa Mayors Conference. Mayor Romero attended the West County Integrated Waste Management Meeting(WCCIWMA).
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2. City Council Committees and Subcommittees
No reports were provided
3. Commission Liaisons
no reports were provided
Community Events -
Council Members reported out on events they attend throughout the city and county which included the Hercules Wellness Fair and city Clean Up Day.
Future Agenda Item Requests -
Vice Mayor Bailey requested that the Council have a discussion regarding the raising of the Pride and Juneteenth Flags as well as the dates that the flags would be flown in front of City Hall at the next available meeting. The Council unanimously agreed to bring it back as a future discussion Mayor Romero requested a future discussion on The City of Hercules possibly hosting a town hall meeting with Rodeo-Hercules Fire District.
The Council unanimously agreed to bring it back as a future discussion.
XVI. ADJOURNMENT
Mayor Romero adjourned the meeting at 8:25 P.M.
_________________________________
Dan Romero, Mayor
Attest:
_______________________________
Eibleis Melendez, City Clerk
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