RODEO-HERCULES FIRE PROTECTION DISTRICT
1680 REFUGIO VALLEY ROAD, HERCULES, CALIFORNIA 94547
(510) 799-4561 FAX: (510) 799-0395
SPECIAL BOARD MEETING
May 15, 2024
6:00 p.m.
MEETING LOCATION:
Station 76
1680 Refugio Valley Road
Hercules, CA 94547
To access meeting remotely:
Please click on the link below to join the webinar by Zoom:
https://us02web.zoom.us/j/81124981397?pwd=OWE5c1ZXd1liL2N0OVgzVVJudHdFQT09 Or by phone: 1-669-900-9128
Webinar ID: 811 2498 1397
Passcode: 288084
The Rodeo Hercules Fire Protection District (“District”), in complying with the Americans with Disabilities Act (“ADA”), requests individuals who require special accommodations to access, attend, and/or participate in District Board meetings due to a disability, to please contact the District Chief’s office at (510) 799-4561, at least one business day before the scheduled District Board meeting to ensure that the District may assist you.
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. POTENTIAL ANNEXATION OF RODEO-HERCULES FIRE PROTECTION DISTRICT WITH OR INTO
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT ANALYSIS AND FINDINGS (PRESENTATION, POSSIBLE ACTION ITEM), M. DESPAIN, 60 MINUTES Attachment
1. Presentation
2. RHFD Options Scoring Matrix
4. ADJOURNMENT
Agendas are posted in accordance with Government Code §54954.2(a) or §54956. Agendas and documents can be viewed by accessing the District website at www.rhfd.org. Posted on: May__, 2024
RODEO-HERCULES FIRE
DISTRICT
ANNEXATION ANALYSIS FINDINGS - UPDATE
MAY 15, 2024
Micheal Despain M.A., EFO, CFO, MIFireE
AGENDA ITEM 3
PROGRESS UPDATE
¡ As directed, RHFD staff has met with ConFire staff to review potential financial, personnel, and service delivery impacts (pros and cons) of an annexation of the district. ¡ We completed a side-by-side comparison of services and deployment. ¡ We completed a scoring matrix to evaluate the value of annexation in numerical form.
AGENDA ITEM 3
SERVICE
COMPARISON
Education Programs CCCFPD RHFPD
Annual fire prevention report distributed Yes Yes
Babysitting safety classes No No
Bilingual info available Focused No
Calling 9-1-1 Yes Yes
Carbon Monoxide Alarm installations Yes No
CPR courses, BP checks Yes Yes
Curriculum used in schools Yes Yes
Exit Drills in the Home (EDITH) Yes During School
Program only
Eldercare and safety Yes No
Fire brigade training No No
Fire extinguisher use Yes No
Fire safety Yes No
Injury prevention Yes No
Juvenile fire-starter program Yes No
Publications available to the public Yes Yes
Smoke alarm installations Yes Yes
Wildland interface education offered Yes No
Firewise Community Implementation Program Yes No
Fire Safe Council Coordinator Yes No
Community Evacuation Drills Yes No
Unsheltered Safety Program Yes No
AGENDA ITEM 3
SERVICE
COMPARISON
Code Enforcement Activity CCCFPD RHFPD
Consulted on new construction Yes Yes
Fees for inspections or reviews Yes Yes
Hydrant flow records maintained Partial No
Key-box entry program Yes Yes
Perform occupancy inspections Yes Yes
Perform plan reviews Yes Yes
Sign-off on new construction Yes Yes
Special risk inspections Yes Yes
Storage tank inspections County County
Company Inspections (pre-plan) No No
International Code Council Certified
Inspectors Yes Yes (CSG)
Exterior Hazard Control and Weed
Abatement Yes No (Pending)
Defensible Space Yes No
Property Liens for Hazard Abatement Yes Yes
Integration with CORE T eams and
Homeless Services Yes No
AGENDA ITEM 3
SERVICE
COMPARISON
Training Competencies CCCFPD RHFPD
Incident Command System ICS Series ICS Series (Partial) Accountability Procedures Yes Yes
Training SOGs Yes (Partial/Outdated)
Recruit Academy
Internal - Accredited Local Academy
22 Weeks
No
Specialized Rescue Training Yes Yes
HazMat Certifications (ERF) T echnician & Specialist First Responder Operations Vehicle Extrication Training Yes Yes
Focused Engineer Academy Yes No
Focused Captain Academy Yes No
Wildland Certifications S190/130 S190/130
Communications & Dispatch Yes Yes
Truck Company Operations Yes No
Diversity, Equity, and Inclusion Yes No
Fire Boat Operations Yes No
AGENDA ITEM 3
SERVICE
COMPARISON
Facilities & Resources CCCFPD RHFPD
Adequate training ground space Yes No
Training building/tower Yes - three sites Mobile
Burn room at the training building Yes No
Live fire props Yes No
Fire Control Instructors Yes No
Driver's course Yes No
Dedicated Urban Search & Rescue Training Site Yes No
SCBA obstacle course/CFS Yes No
Adequate classroom facility Yes Yes
Computers & simulations Yes Yes
EMS props & mannequins Yes Yes
Paramedic School Collaboration Yes No
Internal EMS Continuous Quality Care Nurse Yes - two Contractor AGENDA ITEM 3
DEPLOYMENT ANALYSIS
• Turnout time for fire calls within 2 minutes and 20 seconds, 90 percent of the time. • Current RHFPD baseline performance = 76%. Current CCCFPD baseline performance = 83% • Turnout time for EMS calls within 2 minutes and 10 seconds, 90 percent of the time. • Current RHFPD baseline performance = 71%. Current CCCFPD baseline performance = 81% AGENDA ITEM 3
FINANCIAL ANALYSIS
• Annexation is cost-neutral to the RHFD taxpayers.
• ConFire will assume all assets and liabilities of the RHFD. • Measure O and Benefit Assessment are necessary to maintain service levels within RHFD • Five-year projection reflects some savings for ConFire from efficiencies and economies of scale • Fiscal analysis presumes:
• RHFD fund balance/reserves used to pay down CCCERA unfunded liability • CERBT funds used to pay down OPEB liability
• ConFire costs and benefits, pension, salary schedule for RHFD employees that will be absorbed • Apparatus replacement plan
• Current annual cost of RHFD retiree health benefits
AGENDA ITEM 3
Findings In Favor of Annexation
• ConFire can provide a considerably higher level of service to the community based on historical performance
• Annexation is cost-neutral to the community
• Annexation provides better career/professional development opportunities for firefighters and employees
• Meets or exceeds approximately 70% of the RHFD strategic plan Outcomes and Supporting Objectives immediately
AGENDA ITEM 3
Findings Against Annexation
• Not all current support staff employees will transition to ConFire • Travel time for those wishing to participate in board or committee meetings ”in-person” will be longer, as well as any business at Fire Headquarters. (Concord) AGENDA ITEM 3
SERVICE
COMPARISON
RHFD Options Scoring Matrix Option A
(Local)
Option C
(Annex)
High = 10, Moderate = 5, Low = 3
H Life Safety for Community (Rescue from Fire/Cardiac Survival) 8.5 9.0 H Health and Safety of Firefighters 8.0 9.0
H Mitigate Liability to District (Legal/Regulation/Financial) 0.0 10.0 H Economic Impact to Community (Business/Jobs/Insurance Premiums) 7.5 9.0 H Impact to Environment 7.5 9.0
H Proactive Vegetation Management/Weed Abatement 7.5 9.0 H Fiscal Sustainability/Impact to Taxpayers 5.0 9.0
M Professional Development Opportunities for Employees 3.0 5.0 M Access to Special Teams (water rescue/technical rescue) 2.0 5.0 M Extended Operations Support (Incident Management Team) 1.0 5.0 M Public Education and Outreach 3.0 5.0
M Public Access to Headquarters 5.0 4.0
M Public Access to Elected Board Members 5.0 3.0
M Emergency Preparedness Program (CWPP, LHMP, Firewise, Storm Ready Community, etc.) 2.0 5.0 L Impact on property insurance rates for fire 2.0 3.0
L Public Access to Board Meetings 3.0 2.0
L Ability to attract Diversity within the Applicant Pool 1.0 3.0 L Maintain or improve ISO Rating 1.0 3.0
Total 72.0 107.0
Total Possible 117.0 117.0
AGENDA ITEM 3
Next Steps – If Board is in support
• Direct staff to develop a ”Service Plan” that meets LAFCo standards for RHFD board review
• Direct staff to host at least (2) townhall meetings to provide the community with an overview of the proposal and answer any specific questions from stakeholders • Coordinate another RHFD special meeting to review the findings and, with board support, vote on a resolution to annex.
• ConFire board will vote on a similar resolution.
• Both resolutions and the “Service Plan” will be submitted by ConFire as an application to LAFCo. The LAFCo process will take approximately 120 days. • Best scenario is official annexation by July 2025 with transitional activities occurring between the time of official LAFCo approval and the annexation date.
AGENDA ITEM 3
RHFD Agency Sustainability Project 2023/2024
RHFD Options Scoring Matrix Option A
(Local)
Option C
(Annex)
High = 10, Moderate = 5, Low = 3
H Life Safety for Community (Rescue from Fire/Cardiac Survival) 8.5 9.0 H Health and Safety of Firefighters 8.0 9.0
H Mitigate Liability to District (Legal/Regulation/Financial) 0.0 10.0 H Economic Impact to Community (Business/Jobs/Insurance Premiums) 7.5 9.0 H Impact to Environment 7.5 9.0
H Proactive Vegetation Management/Weed Abatement 7.5 9.0 H Fiscal Sustainability/Impact to Taxpayers 5.0 9.0
M Professional Development Opportunities for Employees 3.0 5.0 M Access to Special Teams (water rescue/technical rescue) 2.0 5.0 M Extended Operations Support (Incident Management Team) 1.0 5.0 M Public Education and Outreach 3.0 5.0
M Public Access to Headquarters 5.0 4.0
M Public Access to Elected Board Members 5.0 3.0
M Emergency Preparedness Program (CWPP, LHMP, Firewise, Storm Ready Community, etc.) 2.0 5.0 L Impact on property insurance rates for fire 2.0 3.0
L Public Access to Board Meetings 3.0 2.0
L Ability to attract Diversity within the Applicant Pool 1.0 3.0 L Maintain or improve ISO Rating 1.0 3.0
Total 72.0 107.0
Total Possible 117.0 117.0
AGENDA ITEM 3