111 Civic Drive
Hercules, CA 94547City of Hercules
Meeting Minutes
City Council
Mayor Dan Romero
Vice Mayor Dion Bailey
Council Member Alex Walker-Griffin
Council Member Chris Kelley
Council Member Tiffany Grimsley
Dante Hall, City Manager
Patrick Tang, City Attorney
Eibleis Melendez, City Clerk
6:00 PMTuesday, May 28, 2024
CLOSED SESSION - 6:00 P.M., REGULAR MEETING - 7:00 P.M.
In-Person in Council Chambers or to Listen only: Zoom ID: 880 7041 9625 Zoom Passcode: 299387 Zoom Phone Number: 1-669-900-6833 I. CLOSED SESSION – CALL TO ORDER - ROLL CALL - 6:00 P.M.
Council Member C. Kelley, Council Member A. Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey
Present: 4 -
Council Member T. GrimsleyAbsent: 1 -
II. PUBLIC COMMUNICATION - CLOSED SESSION ITEMS
NONE
III. CONVENE INTO CLOSED SESSION
The Hercules City Council will meet in Closed Session regarding the following:
City Attorney, Patrick Tang, read aloud the Closed Session item titles.
Council and Staff recessed into Closed Session.
1. 22-873 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - Pursuant to Government Code Section 54956.9(d)(4): in one (1) matter.
2. 22-872 CONFERENCE WITH LEGAL COUNSEL - POTENTIAL LITIGATION - Pursuant to Government Code Section 54956.9(e)(1): in one (1) matter.
3. 22-874 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - Significant exposure to litigation pursuant to Government Code § 54956.9(d)(2) related to a fatal traffic incident located at Parker Ave at 4th Street, Rodeo.
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IV. REGULAR MEETING – CONVENE TO OPEN SESSION - ROLL CALL - 7:00 P.M.
Council Member C. Kelley, Council Member A. Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey
Present: 4 -
Council Member T. GrimsleyAbsent: 1 -
V. REPORT ON ACTION TAKEN IN CLOSED SESSION
City Attorney, Patrick Tang, reported out on the Closed Session items.
There was no final or reportable action on the items discussed in Closed Session.
VI. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was lead by Mayor Romero.
VII. MOMENT OF SILENCE
Mayor Romero held a moment of silence in honor of Memorial Day.
VIII. INTRODUCTIONS/PRESENTATIONS/COMMISSION REPORTS
Mayor Romero would like to acknowledge the following for the Month of June - Pride Month
National Cancer Survivors Day - June 2nd
Philippine Independence Day - June 12th
Flag Day - June 14th
Father's Day - June 16th
Juneteenth - June 19th
Mayor Romero acknowledged the listed groups and days for the month of June.
IX. AGENDA ADDITIONS/DELETIONS
NONE
X. PUBLIC COMMUNICATIONS
Public comment was provided by Alison Peters, Tanya Little, Hunter McCoy, Robert Baum and Delano Doss.
This time is reserved for members of the public to address issues not included in the agenda. In accordance with the Brown Act, Council will refer to staff any matters brought before them at this time, and those matters may be placed on a future agenda.
Individuals wishing to address the City Council are asked to complete a form indicating the name and address of the speaker and the general topic to be addressed. Speakers must make their comments from the podium and will be allowed 3 minutes to discuss their concerns. All public comments are recorded and become part of the public record. A limit of 30 minutes will be devoted to taking public comment at this point in the agenda. If any speakers remain at the conclusion of the initial 30 minute period, time will be reserved at the conclusion of the meeting to take the remaining comments.
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XI. PUBLIC HEARINGS
1. 22-861 Public Hearing on Proposed FY 2024-25 City of Hercules Budget Plan including the First Year of the Ten Year 2025-34 Capital Improvement Plan (CIP)
RECOMMENDATION:
Open the Public Hearing, Receive the Staff Report, Take Public Testimony, and Continue the Public Hearing to June 11, 2024. It is recommended that the City Council discuss and provide policy direction, if any, to staff regarding the approval of the proposed FY 2024-25 Annual Budget.
Staff Report - FY 24-25 Proposed Annual Budget
Attach 1 - Proposed FY 2024-25 HERCULES Annual Budget
Attachments:
City Manager, Dante Hall, introduced the item. Finance Director, Edwin Gato, presented. Council asked questions and provided comment.
Director Gato, Public Works Director, Mike Roberts, and City Manager Hall, provided a response. Mayor Romero opened the public hearing. No public comment. Council continued discussion. City Manager Hall, Director Roberts and Parks and Recreation Director, Christopher Roke, provided a response. No action was taken on this item. The Public Hearing was continued to next meeting.
XII. CONSENT CALENDAR
VIce Mayor Bailey pulled agenda items 12.2 and 12.3. He asked for clarification on the approval process for these items. City Attorney, Patrick Tang, provided clarification. Vice Mayor Bailey placed both items back on the Consent Calendar. Action was taken to approve the Consent Calendar.
MOTION: A motion was made by Council Member Kelley, seconded by Council Member Walker-Griffin, to adopt the Consent Calendar. The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member A. Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey
4 -
Absent: Council Member T. Grimsley1 -
1. 22-862
Adoption of a List of Project for Fiscal Year 2024-25 Funded by SB 1: the Road Repair and Accountability Act of 2017
RECOMMENDATION:
Adopt a Resolution adopting a list of projects for Fiscal Year 2024-25 Funded by Sb 1: the Road Repair and Accountability Act of 2017.
Staff Report - SB1 FY 24-25
Attach 1 - Resolution - SB1 FY 24-25
Attachments:
Resolution 24-032 APPROVED
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2. 22-863 Authorize Display of Pride Month Commemorative Flag RECOMMENDATION:
Approve Display of Commemorative Flag for the month of June - Pride Month
Staff Report - Pride Flag Display for Month of June 2024 Attach 1- Flag Policy #16
Attachments:
APPROVED
3. 22-864 Authorize Display of Juneteenth Commemorative Flag RECOMMENDATION:
Approve the Display of the Juneteenth Commemorative Flag from June 14th through June 21st.
Staff Report - Juneteenth Flag Display 2024
Attach 1- Flag Policy #16
Attachments:
APPROVED
XIII. DISCUSSION AND/OR ACTION ITEMS
1. 22-865 FY 23/24 Sewer Fund Financial Analysis and Recommendations for FY 25/26 Rate Adjustments
RECOMMENDATION:
The City Council receive a presentation on the FY 23/24 Sewer Fund financial model run including the recommendation to proceed with a Proposition 218 process in Spring 2025 to increase rates in FY 25/26.
Staff Report - Sewer Health Fund Study
Presentation - Hercules Rate Study
Attachments:
City Manager, Dante Hall, introduced the item. Public Works Director, Mike Roberts and representatives from Willdan presented. Council asked questions and provided comment. Director Roberts and City Manager Hall provided a response. No public Comment. No action was taken on this item.
2. 22-866 Adoption of the 2024-2026 Hercules City Council Strategic Goals RECOMMENDATION:
Receive and file the report on the Council Strategic Planning Workshop and adopt by resolution the 2024-2026 Hercules City Council Strategic Goals.
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Staff Report - Adoption of the 2024-2026 Hercules City Council Strategic Goals
Attach 1 - Resolution Adopting the 2024-2026 Hercules City Council Strategic Goals
Attach 2 - Exhibit 1 - 2024-2026 Hercules City Council Strategic Goals
Attachments:
City Manager, Dante Hall, introduced the item. Representatives from Tripepi Smith presented. Council asked questions and provided comment.
City Manager Hall provided a response. No public comment. Action was taken on this item.
MOTION: A motion was made by Council Member Kelley, seconded by Council Member Walker-Griffin, to adopt Resolution 24-033 with the two changes that were noted. The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member A. Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey
4 -
Absent: Council Member T. Grimsley1 -
3. 22-867 Hercules Branding Project and Logo Concepts
RECOMMENDATION:
Staff recommends that the City Council consider and select one logo option for finalization.
Staff Report - Hercules Branding Project Logo Concepts
Attach 1 - Draft - Focus Round Hercules Logo Survey Selections Attachments:
City Manager, Dante Hall, introduced the item. A representative from Tripepi Smith presented. Council asked questions and provided comment.
City Manager Hall and Tripepi Smith provided a response. Public comment was provided by Robert Baum. Council provided feedback on logos. Council also requested that Council Member Grimsley be present to provide input. Council agreed to continue the discussion at a future council meeting. No action was taken.
4. 22-875 Request for a Town Hall Meeting Regarding the Rodeo-Hercules Fire Protection District Long-term Sustainability Options
RECOMMENDATION:
Staff requests that the City Council discuss this item and provide direction.
Staff Report - Request for a Town Hall Meeting Re:the Rodeo-Hercules Fire Protection District
Attach 1 - RHFD 12-13-2023 Special Meeting Agenda
Attach 2 - RHFD 5-15-2024 Special Meeting Agenda
Attachments:
City Manager, Dante Hall, introduced and presented the item. Council provided comment and asked questions. Public comment was provided by Delano Doss, Robert Baum and Tanya Little. Council continued the discussion. Council vote was 2/2 on holding a town hall meeting. No further action was taken on this item.
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5. 22-868 Remote Public Participation Update
RECOMMENDATION:
Provide direction to staff regarding a remote participation option for members of the public at public meetings.
Staff Report - Remote Participation Update
Attach 1 - Remote Participation Survey of Local Agencies 5/20/24 Attach 2 - 2.13.24 Staff Report - Remote Participation Attach 3 - Remote Participation Survey of Local Agencies 1/1/24 Attachments:
City Manager, Dante Hall, introduced the item. City Clerk, Eibleis Melendez, presented the item. Council asked questions and provided comment. City Clerk Melendez and City Attorney, Patrick Tang, provided a response. Public comment was provided by Tanya Little. Council continued the discussion and agreed to bring the item back to the first meeting in July so Council Member Grimsley would be present to provide comment on this agenda item. No action was taken on this item.
6. 22-869 Award of a Construction Contract in the amount of $84,910 for the Fire Station 76 Reroofing Project
RECOMMENDATION:
Adopt a resolution authorizing the City Manager to execute a construction contract with Lifetime Roofing & Renovation in the amount of $84,910 for the Fire Station 76 Reroofing Project, authorizing an additional expenditure of up to $8,491 for a 10% contingency on said construction contract, for a total not to exceed amount of $93,401, and appropriating the same from the General Fund/Capital Reserves to fully fund the project.
Staff Report - Fire Station 76 Reroofing Award
Attach 1 - Resolutuion -Fire Station 76 Reroofing Award Attachments:
Public Works Director, Mike Roberts, introduced and presented the item.
Council asked questions and provided comment. Director Roberts and City Manager, Dante Hall, provided a response. No public comment.
Action was taken on this item.
MOTION: A motion was made by Vice Mayor Bailey, seconded by Council Member Walker-Griffin, to adopt Resolution 24-034. The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member A. Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey
4 -
Absent: Council Member T. Grimsley1 -
7. 22-871 4th of July Fireworks Celebration
RECOMMENDATION:
City Council receive an update on the Bayfront 4th of July fireworks celebration, discuss, and provide direction to staff, if any.
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Staff Report - Fireworks Celebration Update
Attach 1 - Map - 4th of July Fireworks Event
Attachments:
City Manager, Dante Hall, introduced the item. Parks and Recreation Director, Christopher Roke, presented the item. Council asked questions and provided comment. Director Roke and Police Chief, Joe Vasquez, provided a response. No public comment. No action was taken on this item.
XIV. PUBLIC COMMUNICATIONS
NONE
This time is reserved for members of the public who were unavailable to attend the Public Communications period during Section X of the meeting, or were unable to speak due to lack of time. The public speaker requirements specified in Section X of this Agenda apply to this Section.
XV. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY ANNOUNCEMENTS,
COMMITTEE, SUB-COMMITTEE AND INTERGOVERNMENTAL COMMITTEE REPORTS
AND FUTURE AGENDA ITEMS
This is the time for brief announcements on issues of interest to the community. In accordance with the provisions of the Brown Act, matters which do not appear on this agenda but require City Council discussion may be either (a) referred to staff or other resources for factual information or (b) placed on a future meeting agenda.
1. Regional Committee
2. City Council Committees and Subcommittees
3. Commission Liaisons
City Manager, Dante Hall, advertised and promoted the upcoming Team up To Clean Up Event and the Cultural Festival. City Attorney, Patrick Tang, had no announcements.
1. Regional Committee
Council Member Kelley attended the Contra Costa Transportation Authority (CCTA) meeting. Vice Mayor Bailey attended the Marin Clean Energy (MCE) meeting. Mayor Romero attended the West County Mayors and Supervisors meeting.
2. City Council Committees and Subcommittees
No reports were provided
3. Commission Liaisons
No reports were provided
Community Events-
Council Members reported out on events they attended throughout the City
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and County
Future Agenda Item Request-
There were no future agenda item requests.
XVI. ADJOURNMENT
Mayor Romero adjourned the meeting at 10:33 P.M.
_________________________________
Dan Romero, Mayor
Attest:
_______________________________
Eibleis Melendez, City Clerk
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