RESOLUTION NO. 24-_______
Resolution of the City Council of the City of Hercules Approving the FISCAL YEAR 2024-25 City of Hercules Budget Plan which includes the First Year (2024-25 Fiscal Year) of the TEN-Year (2025-34 Fiscal YearS) Capital Improvement Budget and making certain designations, confirming the City Manager’s contract authority, and approving annual contracts for services In THE TOTAL AMOUNT OF $4,618,056.
WHEREAS, the City of Hercules (City) has prepared and adopted annually the operating and capital budgets of the various funds of the City with the intent of providing a policy program for City services and a financial system to carry out the planned program of services; and WHEREAS, the City Manager has prepared and is submitting an operating and capital budget for FY 2024-25; and WHEREAS, the City Manager and Finance Director have reviewed the proposed budget with the City Council and Finance Commission; and WHEREAS, those reviews included consideration of the capital projects listed to be funded by the various City funds, and the presentation of individual operating budgets in those funds; and WHEREAS, the operating and capital budget program reflects cost containment efforts in all departments and funds; and WHEREAS, the budget, as presented, does not include provisions for any additional State or Federal takeaways or legislation that might adversely affect the proposed budget; and WHEREAS, all grants received shall be appropriated and spent according to grant guidelines; and WHEREAS, it will be necessary to carry over certain encumbrances and committed expenditures from FY 2023-24 to FY 2024-25; and WHEREAS, the City Council has reviewed the proposed budget for FY 2024-25 at Public Hearings on May 28, 2024, and June 11, 2024, held for the purpose of reviewing and discussing FY 2024-25 operating and capital budgets and providing the opportunity for public input and discussions.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hercules as follows:
The City Council hereby approves the FY 2024-25 operating and capital budgets for all City funds as detailed in attachments hereto.
The City Council hereby adopts the FY 2024-25 Annual Budget.
The City Council hereby approves the ten-year FY 2024-25 through FY 2033-34 Capital Improvement Budget in concept, recognizing that all listed projects may not currently be fully funded, but that staff will pursue any and every funding opportunity that is available to accomplish the desired capital program.
The City Council hereby authorizes the use of Available Fund Balances in those funds where projected expenditures are greater than projected revenues, and that the Treasurer and/or the Finance Director be authorized to make loans during the fiscal year from one fund or entity to another fund or entity as deemed necessary and as appropriate.
The City Council hereby authorizes the Treasurer and/or Finance Director and/or his/her designee to carry over from FY 2023-24 to FY 2024-25 any encumbered amounts and associated appropriations, or any other amounts for items that are deemed necessary to the continuity of providing service to the community or are necessary for the initiation and completion of planned projects, programs, or services.
The City Council authorizes the City Manager and the Finance Director and/or their designees to approve and make payment for goods and services received by the City in accordance with the City’s approved budgets, programs, and policies.
The City Council authorizes the City Manager and his/her designee to expend budgeted City funds as set forth below without further City Council authorization, such as the purchasing process for Council’s award of bid or award of services contract:
CONTRACT TYPE
LIMIT
General Contracts
$50,000
Public Works Construction Contracts
$100,000
Fully Reimbursed General Contracts
$100,000
Except as provided above, all City expenditures shall require City Council authorization.
The City Council authorizes the City Manager and his/her designee, without further City Council approval, to expend up to $50,000 per expenditure, subject to an aggregate limit of $50,000, for non-budgeted emergency expenses during any fiscal year. However, the City Manager must report any action taken under this paragraph of this Resolution back to the City Council.
The City Council authorizes the City Manager and his/her designee, the foregoing notwithstanding and without further City Council approval, to: (1) pay all amounts allowed under contracts approved by the City Council regardless of the amount of any such payment(s) (in the case of the City, any project contracts approved and authorizing the City Manager authority to administer the entire contract, any principal and interest payments on debt issues, and any pass-through collected for other agencies), (2) make any transfer of funds, or transfer of bond proceeds for capital projects in other funds, as identified in the City budget, (3) authorize change orders for any contract approved by the City Council in an aggregate amount not to exceed $50,000 or 10% of the contract price, whichever is less, and (4) enter into and bind the City to contracts that are budgeted as set forth in Section 7 above.
The City Council hereby makes or confirms the following General Fund reserves or designations:
The City Council hereby approves and authorizes the City Manager to execute the following annual contracts:
The foregoing Resolution was duly and regularly adopted at the City Council meeting of the City of Hercules held on the 11th of June 2024, by the following vote of the Council:
AYES:
NOES:
ABSENT:
____________________________
Dan Romero, Mayor
ATTEST:
___________________________________
Eibleis Melendez, City Clerk
2