111 Civic Drive
Hercules, CA 94547City of Hercules
Meeting Minutes
City Council
Mayor Dan Romero
Vice Mayor Dion Bailey
Council Member Alex Walker-Griffin
Council Member Chris Kelley
Council Member Tiffany Grimsley
Dante Hall, City Manager
Patrick Tang, City Attorney
Eibleis Melendez, City Clerk
6:00 PMTuesday, June 11, 2024
CLOSED SESSION - 6:00 P.M., REGULAR MEETING - 7:00 P.M.
In Council Chambers or to Watch only: Zoom ID: 813 5048 0559 Passcode: 094162 Phone: 1-669-900-6833 (Joint Meeting of the Hercules City Council and Hercules Public Financing Authority)
I. CLOSED SESSION – CALL TO ORDER - ROLL CALL - 6:00 P.M.
Council Member Grimsley arrived late at 6:07 and took part in Closed Session.
Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey
Present: 5 -
II. PUBLIC COMMUNICATION - CLOSED SESSION ITEMS
NONE
III. CONVENE INTO CLOSED SESSION
City Attorney, Patrick Tang, read aloud the Closed Session items to be discussed. Council and Staff recessed into Closed Session.
The Hercules City Council will meet in Closed Session regarding the following:
1. 22-887 CONFERENCE WITH LEGAL COUNSEL - POTENTIAL LITIGATION - Pursuant to Government Code Section 54956.9(e)(1): Regarding The Housing Successor Agency.
2. 22-886 Pursuant to Government Code Section 54957.6 Conference With Labor Negotiators - City Negotiators: Dante Hall, City Manager; Edwin Gato, Director of Finance; relative to the following employee groups:
a. Teamsters Local 315 Employee Organizations
b. Hercules Police Officers Association
c. Hercules Senior Manager Employee Group
DocuSign Envelope ID: BF63B0DC-FD97-4E68-AF53-EDCB587848DE June 11, 2024City Council Meeting Minutes
d. Confidential Unrepresented Employee Group
e. Mid Management Employee Group
IV. REGULAR MEETING – CONVENE TO OPEN SESSION - ROLL CALL - 7:00 P.M.
Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey
Present: 5 -
V. REPORT ON ACTION TAKEN IN CLOSED SESSION
City Attorney, Patrick Tang, reported out on the Closed Session items.
There is no final or reportable action on the first Closed Session item. The second Closed Session item, regarding Labor Negotiations relative to certain City employee groups was deferred to the end of the meeting.
VI. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was lead by Council Member Walker-Griffin.
VII. MOMENT OF SILENCE
Mayor Romero held a Moment of Silence for former Mayor of El Cerrito, Howard Abelson, who passed away.
VIII. INTRODUCTIONS/PRESENTATIONS/COMMISSION REPORTS
1. 22-881
Pride Month Proclamation
Pride Month ProclamationAttachments:
Mayor Romero presented the proclamation. Council members provided comments.
2. 22-882 Juneteenth Proclamation
Juneteenth ProclamationAttachments:
Mayor Romero presented the proclamation. Council members provided comments.
IX. AGENDA ADDITIONS/DELETIONS
NONE
DocuSign Envelope ID: BF63B0DC-FD97-4E68-AF53-EDCB587848DE June 11, 2024City Council Meeting Minutes
X. PUBLIC COMMUNICATIONS
Public comment was provided by Tanya Little, Oak Son and Leah Yount.
This time is reserved for members of the public to address issues not included in the agenda. In accordance with the Brown Act, Council will refer to staff any matters brought before them at this time, and those matters may be placed on a future agenda.
Individuals wishing to address the City Council are asked to complete a form indicating the name and address of the speaker and the general topic to be addressed. Speakers must make their comments from the podium and will be allowed 3 minutes to discuss their concerns. All public comments are recorded and become part of the public record. A limit of 30 minutes will be devoted to taking public comment at this point in the agenda. If any speakers remain at the conclusion of the initial 30 minute period, time will be reserved at the conclusion of the meeting to take the remaining comments.
XI. PUBLIC HEARINGS
1. 22-883 Public Hearing on Proposed FY 2024-25 City of Hercules Annual Budget Plan including the First Year of the Ten-Year 2025-2034 Capital Improvement Plan (CIP) Budget
RECOMMENDATION:
Open the Continued Public Hearing, receive a Staff Report, Take Public Testimony, Close the Public Hearing, and Adopt the following resolutions (Attachments 1-3):
1. Approving the FY 2024-25 City of Hercules Budget Plan which includes the First Year (2024-25 Fiscal Year) of the Ten-Year (2025-2034 Fiscal Years) Capital Improvement Plan (CIP) Budget and making certain designations and fund balance adjustments, approving annual contracts for services in a total amount of $4,618,056.
2. Approving the FY 2024-25 Hercules Public Financing Authority Budget Plan Consisting of Debt Service in the amount of $2,023,238.
3. Establishing the Appropriations Limit for the FY 2024-25 in accordance with Proposition 111 and Article XIII B.
Staff Report - Budget Public Hearing & Adoption
Attach 1 - Resolution City Budget FY 2024-25
Attach 2 - Resolution PFA FY 2024-25
Attach 3 - Resolution GANN Limit FY 2024-25
Attach 3A - GANN Limit Calculation
Attach 4 - FY 2024-25 Hercules Annual Budget Book
Attachments:
City Manager, Dante Hall, introduced the item. Finance Director, Edwin Gato, presented. Mayor Romero opened the Public Hearing. No public comment. Mayor Romero closed the Public Hearing. Council asked questions and provided comment. Director Gato provided a response.
DocuSign Envelope ID: BF63B0DC-FD97-4E68-AF53-EDCB587848DE June 11, 2024City Council Meeting Minutes
Action was taken on this item.
MOTION: A motion was made by Council Member Kelley, seconded by Council Member Walker-Griffin, to adopt Resolution 24-035. The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey 5 -
MOTION: A motion was made by Vice Mayor Bailey, seconded by Council Member Kelley, to adopt Resolution 24-036. The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey 5 -
MOTION: A motion was made by Council Member Kelley, seconded by Council Member Grimsley, to adopt Resolution 24-037. The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey 5 -
XII. CONSENT CALENDAR
MOTION: A motion was made by Council Member Walker-Griffin, seconded by Council Member Grimsley, to adopt the Consent Calendar. The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey 5 -
1. 22-860 Meeting Minutes for the Regular Meeting of May 14, 2024 Meeting Minutes for the Regular Meeting of May 14, 2024Attachments:
APPROVED
2. 22-876 Meeting Minutes for the Regular Meeting of May 28, 2024 Meeting Minutes for the Regular Meeting of May 28, 2024Attachments:
APPROVED
3. 22-878 Accept the Investment Report for the Quarter Ending September 30, 2023 RECOMMENDATION:
Accept the Investment Report for the Quarter Ending September 30, 2023 Staff Report - Investment Quarterly Report Ending 9-30-2023 Attach 1 - Quarterly Investment Report
Attachments:
APPROVED
4. 22-879 Accept the Investment Report for the Quarter Ending December 31, 2023 RECOMMENDATION:
Accept the Investment Report for the Quarter Ending December 31, 2023
DocuSign Envelope ID: BF63B0DC-FD97-4E68-AF53-EDCB587848DE June 11, 2024City Council Meeting Minutes
Staff Report - Investment Quarterly Report Ending 12-31-2023 Attach 1 - Quarterly Investment Report 12312023
Attachments:
APPROVED
5. 22-880 Annual Approval of the City of Hercules Investment Policy RECOMMENDATION:
Review and approve the City of Hercules Investment Policy.
Staff Report - Investment Policy Annual Review
Attach 1 - Investment Policy
Attachments:
APPROVED
6. 22-885 Acceptance of the Willow/Palm Sidewalk Connector Project RECOMMENDATION:
Adopt a resolution accepting the Willow/Palm Sidewalk Connector Project contract with R&S Construction Management as complete for a total amount of $1,604,303 and authorizing the filing of the Notice of Completion with the Contra Costa County Recorder’s Office.
Staff Report - Willow Palm Sidewalk Project Acceptance
Attach 1 - Resolution Willow-Palm Sidewalk Connection Project Acceptance
Attach 2 - Notice of Completion
Attach 3 - Project Location Map - Willow-Palm
Attachments:
Resolution 24-038 APPROVED
XIII. DISCUSSION AND/OR ACTION ITEMS
1. 22-884 Remote Public Participation Update
RECOMMENDATION:
Provide direction to staff regarding a remote participation option for members of the public at public meetings.
Staff Report - Remote Participation Update
Attach 1 - 5.28.24 Staff Report - Remote Participation Update Attach 2 - Remote Participation Survey of Local Agencies - Updated 5-22-2024
Attach 3 - 2.13.24 Staff Report - Remote Participation Attach 4- Remote Participation Survey of Local Agencies Attachments:
City Clerk, Eibleis Melendez, presented the item. Council asked questions and provided comment. City Clerk Melendez, City Manager, Dante Hall, and City Attorney, Patrick Tang, provided a response. Council provided Staff direction. Council directed Staff to come back to the August meeting with guidelines for remote participation that can be implemented moving
DocuSign Envelope ID: BF63B0DC-FD97-4E68-AF53-EDCB587848DE June 11, 2024City Council Meeting Minutes
forward. The guidelines would be implemented in the first meeting of September. Tanya Little provided public comment. Action was taken on this item and Council provided direction.
MOTION: A motion was made by Vice Mayor Bailey, seconded by Council Member Grimsley, to adopt the direction provided by Council: provide remote participation guidelines or procedures at the August meeting. If approved, implement the guidelines at the first meeting in September. The motion carried by the following vote:
Aye: Council Member T. Grimsley, Council Member A. Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey
4 -
Nay: Council Member C. Kelley1 -
2. 22-870 FY 23-24 Co-sponsored Special Events Update and Proposed Co-Sponsored Special Events for FY 24-25
RECOMMENDATION:
Staff recommends that the City Council:
1. Receive an update on special events co-sponsored by the City and the Bay Front Chamber of Commerce during the FY 23-24
2. Authorize four City-Chamber co-sponsored special events for FY 24-25
3. Consider authorizing a fifth co-sponsored special event (Lunar New Year Celebration) and allocating an additional $10,000 for this purpose Staff Report - FY 23-24 Special Events Update
Attach 1 - FY 23-24 Co-Sponsored Special Event Update Detail Attachments:
City Manager, Dante Hall, introduced the item. Parks and Recreation Director, Christopher Roke, presented. Council asked questions and provided comment. Director Roke and City Manager Hall, provided a response. Tanya Little provided public comment. Action was taken on this item.
MOTION: A motion was made by Vice Mayor Bailey, seconded by Council Member Walker-Griffin, to authorize a fifth Co-Sponsored Special Event(Lunar New Year Celebration) and allocating additional $10,000 for this purpose. Also, adding this event to the discussion for the 25-26 annual budget. The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey 5 -
XIV. PUBLIC COMMUNICATIONS
NONE
This time is reserved for members of the public who were unavailable to attend the Public Communications period during Section X of the meeting, or were unable to speak due to lack of time. The public speaker requirements specified in Section X of this Agenda apply to this Section.
DocuSign Envelope ID: BF63B0DC-FD97-4E68-AF53-EDCB587848DE June 11, 2024City Council Meeting Minutes
XV. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY ANNOUNCEMENTS,
COMMITTEE, SUB-COMMITTEE AND INTERGOVERNMENTAL COMMITTEE REPORTS
AND FUTURE AGENDA ITEMS
This is the time for brief announcements on issues of interest to the community. In accordance with the provisions of the Brown Act, matters which do not appear on this agenda but require City Council discussion may be either (a) referred to staff or other resources for factual information or (b) placed on a future meeting agenda.
1. Regional Committee
2. City Council Committees and Subcommittees
3. Commission Liaisons
City Manager, Dante Hall, promoted the State of the City event. City Attorney, Patrick Tang, had no announcements.
1. Regional Committee
Council Member Kelley reported out on a Contra Costa Transportation Authority events that she attended. As well as the Contra Costa Mayors Conference, which both Council Member Walker-Griffin and Mayor Romero were also in attendance.
2. City Council Committees and Subcommittees
No reports were provided
3. Commission Liaisons
No reports were provided
Community Events-
Council Members reported out on events they attended through out the City and County which included the Cultural Festival. They also promoted upcoming events in the area.
Future Agenda Item Requests-
Council Member Walker-Griffin requested a future discussion on the City holding an event for people with disabilities. Staff was directed to contact the City of Pleasant Hill and the Hercules Library to see what they have done in organizing a similar event.
Mayor Romero recessed the meeting back into Closed Session to discuss the second Closed Session item, agenda item 3.2. Mayor Romero also requested that the meeting be closed in memory of Howard Abelson.
Meeting Reconvened - Mayor Romero announce there was no reportable or final action on the item discussed in Closed Session.
DocuSign Envelope ID: BF63B0DC-FD97-4E68-AF53-EDCB587848DE June 11, 2024City Council Meeting Minutes
XVI. ADJOURNMENT
Mayor Romero adjourned the meeting at 9:25 P.M.
_________________________________
Dan Romero, Mayor
Attest:
_______________________________
Eibleis Melendez, City Clerk
DocuSign Envelope ID: BF63B0DC-FD97-4E68-AF53-EDCB587848DE