111 Civic Drive
Hercules, CA 94547City of Hercules
Meeting Minutes
City Council
Mayor Dan Romero
Vice Mayor Dion Bailey
Council Member Alex Walker-Griffin
Council Member Chris Kelley
Council Member Tiffany Grimsley
Dante Hall, City Manager
Christie Crowl, City Attorney
Eibleis Melendez, City Clerk
6:00 PMTuesday, September 10, 2024
In-Person in Council Chambers or
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I. CLOSED SESSION – CALL TO ORDER - ROLL CALL - 6:00 P.M. 1A. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A COUNCIL MEMBER TO
PARTICIPATE IN A MEETING REMOTELY DUE TO JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449
1B. SPECIAL MEETING - CLOSED SESSION
Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey
Present: 5 -
II. PUBLIC COMMUNICATION - CLOSED SESSION ITEMS
NONE
III. CONVENE INTO CLOSED SESSION
Meeting went into Recess
The Hercules City Council will meet in Closed Session regarding the following:
1. 22-944 Pursuant to Government Code Section 54957.6 Conference With Labor Negotiators - City Negotiators: Dante Hall, City Manager; Edwin Gato, Director of Finance; relative to the following employee groups:
a. Teamsters Local 315 Employee Organizations
b. Hercules Police Officers Association
c. Hercules Senior Manager Employee Group
d. Confidential Unrepresented Employee Group
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e. Mid Management Employee Group
City Attorney, Christie Crowl, read aloud the title of the Closed Session item to be discussed. City Council and Staff recessed into Closed Session.
IV. REGULAR MEETING – CONVENE TO OPEN SESSION - ROLL CALL - 7:00 P.M.
Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey
Present: 5 -
V. REPORT ON ACTION TAKEN IN CLOSED SESSION
There was no final or reportable action on the item discussed in Closed Session.
VI. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was lead by Council Member Walker-Griffin.
VII. MOMENT OF SILENCE
Mayor Romero requested a Moment of Silence for Wilbert Shaw and Joseph Padilla.
VIII. INTRODUCTIONS/PRESENTATIONS/COMMISSION REPORTS
Mayor Romero would like to acknowledge the following for the Month of September National Hispanic Heritage Month September15th - October 15th Mexican Independence Day - September 16th, 2024
National Falls Prevention Awareness Week September 18th-22nd Mayor Romero recognized the listed dates for the Month of September.
1. 22-935 Proclamation- Patriot Day
Patriot Day(9/11 Day of Remembrance) ProclamationAttachments:
Mayor Romero read the proclamation and presented it to Chief Joseph Vasquez. Chief Vasquez provided comment. Council provided comment.
2. 22-938 Recyclemore Post Collection Agreement Presentation Presentation - Hercules Draft RFP and PCAAttachments:
Peter Holtzclaw, Executive Director from Recyclemore, attended via Zoom and presented. Council asked questions and provided comment. No public comment. No action was taken on this item.
IX. AGENDA ADDITIONS/DELETIONS
NONE
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X. PUBLIC COMMUNICATIONS
NONE
This time is reserved for members of the public to address issues not included in the agenda. In accordance with the Brown Act, Council will refer to staff any matters brought before them at this time, and those matters may be placed on a future agenda.
Individuals wishing to address the City Council are asked to complete a form indicating the name and address of the speaker and the general topic to be addressed. Speakers must make their comments from the podium and will be allowed 3 minutes to discuss their concerns. All public comments are recorded and become part of the public record. A limit of 30 minutes will be devoted to taking public comment at this point in the agenda. If any speakers remain at the conclusion of the initial 30 minute period, time will be reserved at the conclusion of the meeting to take the remaining comments.
XI. PUBLIC HEARINGS
1. 22-937 Local Vendor Preference Ordinance
RECOMMENDATION:
Waive first reading and approve for introduction Ordinance (Attachment 1) adding Title 2, Chapter 5, Sections 2-5.01 to 2-5.03 to the Hercules Municipal Code to codify the City’s local vendor preference for the purchase of goods and services.
Staff Report - Local Vendor Preference Ordinance
Attach 1 - Ordinance
Attach 2 - June 25, 2024 Staff Report - Local Business Preference Attachments:
City Attorney, Christina Lawrence, introduced and presented the item.
Council asked questions and provided comment. City Attorney Lawrence and City Attorney Crowl provided a response. Mayor Romero opened the Public Hearing. No public comment. Mayor Romero closed the Public Hearing. Action was taken on this item.
MOTION: A motion was made by Council Member Walker-Griffin, seconded by Vice Mayor Bailey, to adopt Ordinance 552. The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey 5 -
XII. CONSENT CALENDAR
MOTION: A motion was made by Council Member Walker-Griffin, seconded by Council Member Kelley, to adopt the Consent Calendar. The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey 5 -
1. 22-936 Meeting Minutes for the Regular Meeting of July 23, 2024 Meeting Minutes for the Regular Meeting of July 23, 2024Attachments:
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APPROVED
2. 22-942 Accept the Investment Report for the Quarter Ending June 30, 2024 RECOMMENDATION:
Accept the Investment Report for the Quarter Ending June 30, 2024 Investment Quarterly Report Ending June 30, 2024
Attach 1 - Quarterly Investment Report
Attachments:
APPROVED
3. 22-943 Authorization to Extend the Audit Services with The Pun Group for three years ending June 30, 2025, June 30, 2026, and June 30, 2027, with the option to extend for an additional two fiscal years.
RECOMMENDATION:
Adopt a Resolution authorizing the City Manager to Execute a three-year agreement for independent auditing services with the Pun Group with the option to extend for an additional two fiscal years.
Staff Report - Audit Services Contract Extension
Attach 1 - Resolution
Attach 2 - The Pun Group Proposal
Attachments:
RESOLUTION 24-057 APPROVED
XIII. DISCUSSION AND/OR ACTION ITEMS
1. 22-941 Approval of updated contract with Jarvis Fay LLP for legal services confirming firm name change and Christie Crowl as City Attorney RECOMMENDATION:
Staff recommends that the City Council adopt Resolution (Attachment 1) approving an updated contract for legal services which confirms the firm’s name change and that Christie Crowl will serve in the role of City Attorney following Patrick Tang’s retirement.
Staff Report - City Attorney's Office contract
Attach 1 - Resolution
Exhibit A - Legal Services Agreement 9-1-24
Attachments:
City Manager, Dante Hall, introduced and presented the item. City Attorney, Christie Crowl, introduced herself and provided some background. No comment was provided by Council. No public comment.
Action was taken on this item.
MOTION: A motion was made by Vice Mayor Bailey, seconded by Council Member Grimsley, to adopt Resolution 24-058. The motion carried by the following vote:
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Aye: Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey 5 -
2. 22-940 Authorization for the City Manager to sign the Transition Services Department Student Work Agreement
RECOMMENDATION:
Staff recommends that the City Council:
1. Adopt a resolution establishing a Student Work Agreement in the WCCUSD Transition Services Department; and
2. Authorize the City Manager to sign the Student Work Agreement for a period of September 2024 through July 2025
Staff Report - Transition Services Agreement with WCCUSD Attach 1 - Resolution - Transition Services Student Workers Attach 2 - WCCUSD Contract 2024-25
Attachments:
Parks and Recreation Director, ChristopheR Roke, introduced and presented the item. Council asked questions and provided comment.
Director Roke provided a response. No public comment. Action was taken on this item.
MOTION: A motion was made by Vice Mayor Bailey, seconded by Council Member Kelley, to adopt Resolution 24-059. The motion carried by the following vote:
3. 22-939 Designate the position of Human Resources Manager as the City’s Primary Board Member and the position of City Clerk as the Alternate Board Member to the Municipal Pooling Authority (MPA)
RECOMMENDATION:
Staff recommends adopting a Resolution designating the position of Human Resources Manager as the City’s Primary Board Member to the Municipal Pooling Authority (MPA) and the position of City Clerk as the Alternate Board Member.
Staff Report - MPA Board Member
Attach 1 - Resolution- MPA Board Member
Attachments:
City Clerk, Eibleis Melendez, introduced and presented the item. Council asked questions. City Manager, Dante Hall, provided a response. No public comment. Action was taken on this item.
MOTION: A motion was made by Council Member Kelley, seconded by Council Member Grimsley, to adopt Resolution 24-060. The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member T. Grimsley, Council Member A.
Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey 5 -
XIV. PUBLIC COMMUNICATIONS
NONE
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This time is reserved for members of the public who were unavailable to attend the Public Communications period during Section X of the meeting, or were unable to speak due to lack of time. The public speaker requirements specified in Section X of this Agenda apply to this Section.
XV. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY ANNOUNCEMENTS,
COMMITTEE, SUB-COMMITTEE AND INTERGOVERNMENTAL COMMITTEE REPORTS
AND FUTURE AGENDA ITEMS
This is the time for brief announcements on issues of interest to the community. In accordance with the provisions of the Brown Act, matters which do not appear on this agenda but require City Council discussion may be either (a) referred to staff or other resources for factual information or (b) placed on a future meeting agenda.
1. Regional Committee
2. City Council Committees and Subcommittees
3. Commission Liaisons
No announcements were provided by the CIty Manager or City Attorney
1.Regional Committee
Council Member Kelley reported out on the Contra Costa Mayors Conference
2.City Council Committees and Subcommittees
No reports were provided
3. Commission Liaisons
No reports were provided
Community Events-
No announcements or reports were provided
Future Agenda Items-
Vice Mayor Bailey requested a discussion of reducing Staff cost by 30% across the Landscaping and Lighting Districts at the 5 and 10 year mark.
This Item will come back to Council on October 8, 2024.
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XVI. ADJOURNMENT
Mayor Romero closed the meeting in honor of Joseph Padilla at 8:14 p.m. _________________________________
Dan Romero, Mayor
Attest:
_______________________________
Eibleis Melendez, City Clerk
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