111 Civic Drive
Hercules, CA 94547City of Hercules
Meeting Minutes
City Council
Mayor Dan Romero
Vice Mayor Dion Bailey
Council Member Alex Walker-Griffin
Council Member Chris Kelley
Council Member Tiffany Grimsley
Dante Hall, City Manager
Christie Crowl, City Attorney
Eibleis Melendez, City Clerk
6:00 PMTuesday, October 8, 2024
In-Person in Council Chambers or
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I. CLOSED SESSION – CALL TO ORDER - ROLL CALL - 6:00 P.M.
Council Member C. Kelley, Council Member A. Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey
Present: 4 -
Council Member T. GrimsleyAbsent: 1 -
II. PUBLIC COMMUNICATION - CLOSED SESSION ITEMS
NONE
III. CONVENE INTO CLOSED SESSION
The Hercules City Council will meet in Closed Session regarding the following:
City Attorney, Christie Crowl, read the title of the item to be discussed in Closed Session. City Council and Staff recessed into Closed Session.
1. 22-977 Pursuant to Government Code Section 54957.6 Conference With Labor Negotiators - City Negotiators: Dante Hall, City Manager; Edwin Gato, Director of Finance; relative to the following employee groups:
a. Teamsters Local 315 Employee Organizations
b. Hercules Police Officers Association
Meeting went into Recess
Meeting Reconvened
IV. REGULAR MEETING – CONVENE TO OPEN SESSION - ROLL CALL - 7:00 P.M.
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Council Member C. Kelley, Council Member A. Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey
Present: 4 -
Council Member T. GrimsleyAbsent: 1 -
V. REPORT ON ACTION TAKEN IN CLOSED SESSION-
1A. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A COUNCIL MEMBER TO
PARTICIPATE IN A MEETING REMOTELY DUE TO JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449
1B. SPECIAL MEETING - CLOSED SESSION
There was no final or reportable action to report on the item discussed in Closed Session.
VI. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was lead by Vice Mayor Bailey.
VII. MOMENT OF SILENCE
Mayor Romero requested a Moment of Silence in remembrance of the more than 1200 Jewish settlers that were murdered October 7th and the 8700 Israeli's that were injured. We pray that both sides will find peace.
VIII. INTRODUCTIONS/PRESENTATIONS/COMMISSION REPORTS
NONE
IX. AGENDA ADDITIONS/DELETIONS
Mayor Romero requested that Discussion Item13.5, Spring 2025 Compost Event, be postponed to a future meeting due to Council Member Grimsley absence. Council agreed unanimously to move the item to a future meeting.
X. PUBLIC COMMUNICATIONS
NONE
This time is reserved for members of the public to address issues not included in the agenda. In accordance with the Brown Act, Council will refer to staff any matters brought before them at this time, and those matters may be placed on a future agenda.
Individuals wishing to address the City Council are asked to complete a form indicating the name and address of the speaker and the general topic to be addressed. Speakers must make their comments from the podium and will be allowed 3 minutes to discuss their concerns. All public comments are recorded and become part of the public record. A limit of 30 minutes will be devoted to taking public comment at this point in the agenda. If any speakers remain at the conclusion of the initial 30 minute period, time will be reserved at the conclusion of the meeting to take the remaining comments.
XI. PUBLIC HEARINGS
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XII. CONSENT CALENDAR
MOTION: A motion was made by Council Member Kelley, seconded by Council Member Walker-Griffin, to adopt the Consent Calendar. The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member A. Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey
4 -
Absent: Council Member T. Grimsley1 -
1. 22-967 Meeting Minutes of the Regular Meeting of September 24, 2024 Meeting Minutes for the Regular Meeting of September 24, 2024Attachments:
APPROVED
2. 22-969 Amendment No.2 with R3 for a Not to Exceed Amount of $15K to complete the Franchise Agreement Renewal Negotiations for a Total Not to Exceed Contract Amount of $65K and an appropriation of $15K from the Solid Waste Fund to fully fund the Contract
RECOMMENDATION:
City Council adopt a resolution authorizing the City Manager to execute Amendment No.2 with R3 for a not to exceed amount of $15K to complete the franchise agreement renewal negotiations for a total not to exceed contract amount of $65K and appropriating $15K from the Solid Waste Fund to fully fund said amendment. Once negotiations for the new franchise agreement are complete, the $15K will be reimbursed to the City by Republic Services.
Staff Report - R3 Amendment No.2
Attach 1 - Resolution R3 Amend No.2
Attach 2 - R3 Amendment No.2
Attach 3(a) - R3 Amendment No.1
Attach 3(b) - R3 Amendment No.1 Staff Report & Reso
Attach 4 -R3 Base Contract
Attachments:
Resolution 24-065, APPROVED
3. 22-968 Waive Second Reading and Adopt Amended Hercules Municipal Code Modifying the Requirements of a Planned Development Plan (PDP) in the Overlay Districts (Special Flood Hazard Area Overlay District, Refugio Creek Overlay District, School-Park Overlay District, Special Study Area Overlay District and Scenic Road and Highway Overlay District), the Residential Districts (RS-E, RS-L, RM-L, RM-M and RM-H), the Public/Quasi-Public Districts (P/QP-C, P/QP-O, P/QP-P and P/QP-S), the Planned Office-Research and Development Mixed-Use District (PO/RD), and the Planned Commercial Residential Mixed-Use District (PC-R).
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Modify the Planned Development Plan Section to allow the PDP process to be utilized as requested by an applicant in all zones and overlay districts.
RECOMMENDATION:
Staff recommends that the City Council waive second reading and adopt Ordinance No. 24-XX (Attachment 1) to amend provisions of Hercules Municipal Code Sections 13-6.200(3), 13-10.200(3), 13-15.200(1 & 2), 13-16.200(1-3), 13-21.400(2), 13-22.300(1 & 2), 13-23.300(1), 13-24.300(1 & 2) and 13-25.300(2) to modify the requirement of a Planned Development Plan (PDP) for new and expanded development within the specified zoning and overlay districts, to amend Hercules Municipal Code Section 13-48.200 to allow a PDP process to be requested in all zoning and overlay districts, and finding the actions exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3).
Staff Report - PDP Removal Text Amend
Attach 1 - Ordinance
Attach 2 - Signed PC Resolution 24-05.docx
Attach 3 - Zoning and overlay maps
Attachments:
Ordinance 553, APPROVED
4. 22-970 Consideration And Proposed Adoption Of A Resolution Authorizing The City Manager To Execute Amendment No. 3 To The Professional Services Agreement With Regional Government Services (RGS) For Human Resources Assistance In The Amount Not To Exceed $100,000 RECOMMENDATION:
Staff recommends City Council adopt the attached Resolution and authorize the City Manager to execute Amendment No. 3 in the amount of $100,000 to the Professional Services Agreement with Regional Government Services (RGS) for human resources assistance.
Staff Report - Third Amendment To Professional Services Agreement With (RGS) 2024
Attach 1 - Resolution - Third Amendment To Agreement with RGS Attach 2 - Contract with RGS for HR Services
Attach 3 - Amendment 1 to Contract with RGS for HR Services Attach 4 - Adopted FY 2023-24 Budget - RGS Services
Attach 5 - Amendment 2 to RGS HR Agreement
Attach 6 - Amendment 3 to RGS HR Agreement
Attachments:
Resolution 24-066, APPROVED
XIII. DISCUSSION AND/OR ACTION ITEMS
1. 22-976 Bayfront Boulevard Road Closure for Relocation of Farmers Market RECOMMENDATION:
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City Council receive a report on a request to close Bayfront Boulevard from Railroad Avenue to Earnest Street to allow for the relocation of Saturday’s Farmers Market, receive public comments, discuss the request, and provide direction to staff.
Staff Report - Bayfront Road Closure Farmers Market
Attach 1 - Signed TUP24-28
Attach 2 - Bayfront Farmer's Market Road Closure Notice Attachments:
Public Works Director, Mike Roberts, introduced and presented the item.
Golden State Farmers Market Association attended via Zoom to answer any questions. Council asked questions and provided comment. Director Roberts provided a response. No public comment. Action was taken on this item.
MOTION: A motion was made by Council Member Kelley, seconded by Vice Mayor Bailey, to approve Staffs recommendation through the recommended period, December 2024. The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member A. Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey
4 -
Absent: Council Member T. Grimsley1 -
2. 22-971 Landscaping & Lighting Assessment Districts (LLAD) - FY 24-25 Staffing Allocation, 5-Year Financial Projections with 30% Reduction in Staff Costs, and Associated Management of the Districts
RECOMMENDATION:
Receive the report on the staffing allocation and associated management of the Landscaping and Lighting Assessment Districts (LLAD).
Staff Report - LLAD Staff Allocation
Attach 1 - Bayside LLAD 2005-1 Maintenance Improvement Diagram Attach 2 - Hercules Village-Promenade LLAD 2002-2 Maintenance Improvement Diagram
Attach 3 - Baywood LLAD 2004-1 Maintenance Improvement Diagram Attach 4 - Victoria by the Bay 2002-1 Maintenance Improvement Diagram
Attach 5 - Hercules Arterials-Major Roads Program Map
Attach 6 - Citywide District 83-2 Landscape Maintenance Map Attach 7 - LLAD Staffing Allocation and Admin_Indirect Charges FY 24-25
Attach 8 - Hercules Total Cost Allocation Plan - RCS
Attach 9 - FY 24-25 Adopted with 30% Staff reductions - Baseline Attach 10 - 5-year Projection Findings - F&A
Attach 11 - Staff Report - LLAD PReliminary Engineer's Report 04242018
Attachments:
City Manager, Dante Hall, introduced the item. Public Works Director, Mike Roberts, and Finance Director, Edwin Gato, presented. Public Works
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Superintendent, Jeff Brown, attended via Zoom to answer any questions.
Council asked questions and provided comment. Director Gato, Director Roberts and City Manager Hall provided a response. No public comment.
This was an informational item. No action was taken.
3. 22-972 Acceptance of a Grant Award from the State of California Office of Traffic Safety Selective Traffic Enforcement Program(STEP).
RECOMMENDATION:
Staff recommends the City Council adopt a resolution to accept the grant award of $80,000 on behalf of the City of Hercules.
Staff Report - Office of Traffic Safety Grant Award
Attach 1 - Resolution STEP Grant Acceptance - 2024
Attach 2 - STEP Grant Agreement 2024
Attachments:
Police Chief, Joseph Vasquez, introduced and presented the item.
Council asked questions and provided comment. Chief Vasquez provided a response. No public comment. Action was taken on this item.
MOTION: A motion was made by Council Member Kelley, seconded by Council Member Walker-Griffin, to adopt Resolution 24-067. The motion carried by the following vote:
Aye: Council Member C. Kelley, Council Member A. Walker-Griffin, Mayor D. Romero, and Vice Mayor D. Bailey
4 -
Absent: Council Member T. Grimsley1 -
4. 22-973 Quarterly Update on FY 2024-2026 Hercules City Council Strategic Goals RECOMMENDATION:
Receive and file the report on FY 2024-2026 Hercules City Council Strategic Goals.
Staff Report - 2024-2026 Hercules City Council Strategic Goals Update
Attach 1 - FY 2024-2026 Hercules City Council Strategic Goals Report
Attach 2 - City of Hercules 2024 Strategic Goals Work Plan Update Attachments:
City Manager, Dante Hall, introduced and presented the item. Council asked questions and provided comment. City Manager Hall provided a response. No public comment. This was an information item. No action was taken on this item.
5. 22-974 Spring 2025 Composting Event
RECOMMENDATION:
City Council receive a report on a proposed community composting event scheduled for Spring 2025.
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Staff Report - Spring Composting Event
Attach 1(a) Flyer-Materials In organic bin (8.5x11in)
Attach 1(b) Compost Supplies Discount Flyer 2023-2024 - English and Spanish - FOR PRINT
Attachments:
Please see Agenda item IX, Agenda Additions /Deletions for more information. This item got moved to a future meeting.
XIV. PUBLIC COMMUNICATIONS
NONE
This time is reserved for members of the public who were unavailable to attend the Public Communications period during Section X of the meeting, or were unable to speak due to lack of time. The public speaker requirements specified in Section X of this Agenda apply to this Section.
XV. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY ANNOUNCEMENTS,
COMMITTEE, SUB-COMMITTEE AND INTERGOVERNMENTAL COMMITTEE REPORTS
AND FUTURE AGENDA ITEMS
This is the time for brief announcements on issues of interest to the community. In accordance with the provisions of the Brown Act, matters which do not appear on this agenda but require City Council discussion may be either (a) referred to staff or other resources for factual information or (b) placed on a future meeting agenda.
1. Regional Committee
2. City Council Committees and Subcommittees
3. Commission Liaisons
City Manager, Dante Hall, promoted upcoming events offered through the Parks and Recreation Department. City Attorney, Christie Crowl, had no announcements.
1. Regional Committee
No reports were provided
2. City Council Committees and Subcommittees
No reports were provided
3. Commission Liaisons
No reports were provided
There were no future agenda item requests.
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XVI. ADJOURNMENT
Mayor Romero adjourned the meeting at 8:46 PM.
_________________________________
Dan Romero, Mayor
Attest:
_______________________________
Eibleis Melendez, City Clerk
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