STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of September 9, 2025
TO: Mayor and Members of the City Council
VIA: Dante Hall, City Manager
SUBMITTED BY: Glenn Dombeck, Public Works Director/City Engineer SUBJECT: Award of a Construction Contract to GSP Construction, Inc. for the Police Lobbies Project
RECOMMENDATION ACTION:
Adopt a resolution authorizing the City Manager to execute a construction contract with GSP Construction, Inc. in the amount of $255,216 for the Police Lobbies Project authorizing an additional expenditure of up to $25,522 for a 10% contingency on said construction contract, for a total not to exceed contract amount of $280,738.
BACKGROUND:
The Police Lobbies Project was advertised for bids in the West County Times on June 23 and 30, 2025 and in 5 regional plan rooms. A total of 5 bids were received at the bid opening deadline of 2 pm on Tuesday, July 29, 2025. Upon opening and reviewing the 5 bids received, GSP Construction, Inc. submitted the low bid in the amount of $255,216, which was determined to be responsive.
Bidder's Name
Bid Proposal
1 GSP Construction, Inc.
$ 255,216.00
2 DMR Builders, Inc.
$ 259,216.00
3 FRC, Inc.
$ 311,216.00
4 CB2 Builders, Inc.
$ 407,205.89
5 CWS Construction Group, Inc.
$ 449,216.00
GSP Construction, Inc. is based in Rancho Cordova, has been in business for six years, and has general building experience on public works projects, including in the Sacramento Valley, Napa, and Fremont. Their references and bid were thoroughly checked. GSP Construction, Inc. was determined to be a responsible bidder.
The project consists of the improvements to two existing lobbies at the Hercules Police Department. The renovations are focused on increasing the security of the lobbies by updating public-facing walls to be bullet proof, adding a transaction counter, and spatially separating the lobbies from the main police department office.
Construction is anticipated to take approximately three months and the start date will be dependent upon availability of materials. Following the award of the construction contract, staff will meet with the contractor to firm up the schedule.
ANALYSIS:
The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301, Existing Facilities, which consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use.
FISCAL IMPACT:
The proposed budget for the Police Lobbies Project is as follows:
Funding Sources:
Police Impact Fee $200,000
Asset Seizure Fund $112,722
Total Revenue $312,722
Expenditure accounts:
Construction Contract $255,216
10% Contingency $25,522
Total Expenditures $280,738
This project was identified in the 2025 Capital Improvement Program along with other Facilities improvements. In anticipation of the associated cost, police impact fees and asset seizure funds have been set aside to generate the needed funding. As a result of this advanced financial planning, there is sufficient funding available to cover the cost of this contract, which is included in the adopted FY 25-26 Budget.
ATTACHMENTS:
Resolution
Police Lobbies Project – Location Map
Financial Impact
Description: Expenditure amount not to exceed $280,738
Funding Source:
Police Impact Fee Fund No. 244 $200,000
Asset Seizure Fund Fund No. 101 $112,722
Budget Recap:
Total Estimated cost: $280,738 New Revenue: $
Amount Budgeted: $312,722 Lost Revenue: $
New funding required: $ New Personnel: $
Council Policy Change: Yes No