Agenda Packet — Hercules City Council, October 14, 2025

Tuesday, October 14, 2025
5:30 PM
City of Hercules
111 Civic Drive
Hercules, CA 94547
City Council
Mayor Dion Bailey
Vice Mayor Chris Kelley
Council Member Alex Walker-Griffin
Council Member Dilli Bhattarai
Council Member Tiffany Grimsley
Dante Hall, City Manager
Christie Crowl, City Attorney
Eibleis Melendez, City Clerk
Meeting Agenda
CLOSED SESSION 5:30 P.M.; REGULAR MEETING - 7:00 P.M
In-Person in Council Chambers or Via Zoom:

Zoom ID: 812 9813 9586 Zoom Passcode: 983696
Zoom Phone Number: 1-669-900-6833
1 October 14, 2025City Council Meeting Agenda
See last pages of agenda for information regarding meeting procedures To view webcast of meetings, live or on demand, go to the City's website at www.ci.hercules.ca.us I. SPECIAL CLOSED SESSION – CALL TO ORDER - ROLL CALL - 5:30 P.M. 1A. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A COUNCIL MEMBER TO

PARTICIPATE IN A MEETING REMOTELY DUE TO JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449
II. PUBLIC COMMUNICATION - CLOSED SESSION ITEMS
III. CONVENE INTO CLOSED SESSION
The Hercules City Council will meet in Closed Session regarding the following:

1. 25-274
Pursuant to Government Code Section 54957.6 Conference With Labor Negotiators - City Negotiators: Dante Hall, City Manager; Edwin Gato, Director of Finance; relative to the following employee groups:
a. Hercules Police Officers Association

2. 25-275
Pursuant to Government Code Section 54957(b) PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Title: City Attorney
IV. REGULAR MEETING – CONVENE TO OPEN SESSION - ROLL CALL - 7:00 P.M.

V. A. REPORT ON ACTION TAKEN IN CLOSED SESSION
VI. PLEDGE OF ALLEGIANCE
VII. MOMENT OF SILENCE
VIII. INTRODUCTIONS/PRESENTATIONS/COMMISSION REPORTS

1. Unity Day - Wednesday, October 22nd - Christopher Roke, Parks and Recreation Director

2. 25-278
Proclamation - Filipino American History Month October 2025 ProclamationAttachments:

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2 October 14, 2025City Council Meeting Agenda
IX. AGENDA ADDITIONS/DELETIONS
X. PUBLIC COMMUNICATIONS
This time is reserved for members of the public to address issues not included in the agenda. In accordance with the Brown Act, Council will refer to staff any matters brought before them at this time, and those matters may be placed on a future agenda.

Individuals wishing to address the City Council are asked to complete a form indicating the name and address of the speaker and the general topic to be addressed. Speakers must make their comments from the podium and will be allowed 3 minutes to discuss their concerns. All public comments are recorded and become part of the public record. A limit of 30 minutes will be devoted to taking public comment at this point in the agenda. If any speakers remain at the conclusion of the initial 30 minute period, time will be reserved at the conclusion of the meeting to take the remaining comments.

XI. PUBLIC HEARINGS
XII. CONSENT CALENDAR

1. 25-277
Meeting Minutes for the Regular Meeting of September 23, 2025 Meeting Minutes for the Regular Meeting of September 23, 2025Attachments:

XIII. DISCUSSION AND/OR ACTION ITEMS

1. 25-271 Professional Services Agreement for General Plan Update RECOMMENDATION:

Approve a resolution authorizing the City Manager to execute a professional services agreement with Raimi + Associates for a sum not to exceed $1,561,243 to prepare a comprehensive General Plan update.

Staff Report
Attach 1 - Resolution
Attach 2 - Agreement
Presentation
Attachments:

2. 25-269 General Plan Advisory Committee
RECOMMENDATION:

Approve a resolution establishing an ad-hoc General Plan Advisory Committee to serve until the comprehensive General Plan update is adopted.

Staff Report
Attach 1 - Resolution
Attachments:

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3 October 14, 2025City Council Meeting Agenda

3. 25-270 Award of a Construction Contract to MCK Services, Inc. for the Falcon Way Pavement Rehabilitation Project
RECOMMENDATION:

Adopt a resolution authorizing the City Manager to execute a construction contract with MCK Services, Inc. in the amount of $770,982.96 for the Falcon Way Pavement Rehabilitation Project, including Wren Court and Finch Court Alternate Bid Items, authorizing an additional expenditure of up to $77,098.30 for a 10 percent contingency on said construction contract, for a total not to exceed contract amount of $848,081.26.

Staff Report
Attach 1 - Resolution
Attach 2 - Falcon Way Project Location
Attachments:

4. 25-266 Authorize an Amendment to the Professional Services Agreement with SNG & Associates, Inc. to provide Construction Management, Inspection, and Quality Assurance Testing Services for the Falcon Way Pavement Rehabilitation Project
RECOMMENDATION:

Adopt a Resolution authorizing the City Manager to execute an amendment to the City’s December 3, 2024 Professional Services Agreement with SNG & Associates, Inc. (SNG) to provide Construction Management, Inspection and Quality Assurance Testing Services for the Falcon Way Pavement Rehabilitation Project, including Wren Court and Finch Court Additions to the Scope of the Project, Increasing the Cost by $109,169 to a Total Cost of $168,289.

Staff Report
Attach 1 - Resolution
Attach 2 - Amendment No. 1
Attachments:

5. 25-267 Award of a Design Contract to Sanbell, Inc. for the Foxboro Pavement Rehabilitation Project
RECOMMENDATION:

Adopt a resolution authorizing the City Manager to execute a professional services contract with Sanbell, Inc. in the amount of $298,534.00 for the Foxboro Pavement Rehabilitation Project.

Staff Report
Attach 1 - Resolution
Attach 2 - Location Map
Attachments:

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4 October 14, 2025City Council Meeting Agenda

6. 25-265 Agreement with the Contra Costa Transportation Authority (CCTA) Governing Administration of Federal Funding for the Hercules Hub Project
RECOMMENDATION:

Adopt a resolution approving an Agreement with the Contra Costa Transportation Authority (CCTA) Governing Administration of Federal Funding for the Hercules Hub Project (Hub) and authorizing the City Manager to execute the Agreement on behalf of the City.

Staff Report
Attach 1 - Resolution
Attach 2 - Agreement
Attachments:

7. 25-276 Quarterly Update on FY 2024-2026 Hercules City Council Strategic Goals
RECOMMENDATION:

Receive and file the report on the FY 2024-2026 Hercules City Council Strategic Goals.

Staff Report
Attach 1 - City of Hercules 2024 Strategic Goals Work Plan Update Attachments:

8. 25-272 Discussion Regarding the Structure of the Police Chief Advisory Board Meetings
RECOMMENDATION:

Staff recommends that the Council discuss this item and give direction to staff by minute order.

Staff ReportAttachments:

9. 25-273 Presentation on New City Signage Options
RECOMMENDATION:

Staff recommends that the City Council:

1. Receive a presentation on options for potential City signage

2. If the City Council wants to proceed with creating new signage, provide direction for the preferred signage location(s) and design(s) elements, and

3. By minute order, direct staff to develop a scope of work to hire a qualified firm for conceptual signage design development.

Staff report
Attach 1 - Monument Location Map
Presentation - City Signage Options & Recommendations
Attachments:

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5 October 14, 2025City Council Meeting Agenda
XIV. PUBLIC COMMUNICATIONS
This time is reserved for members of the public who were unavailable to attend the Public Communications period during Section X of the meeting, or were unable to speak due to lack of time. The public speaker requirements specified in Section X of this Agenda apply to this Section.

XV. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY ANNOUNCEMENTS,

COMMITTEE, SUB-COMMITTEE AND INTERGOVERNMENTAL COMMITTEE REPORTS

AND FUTURE AGENDA ITEMS
This is the time for brief announcements on issues of interest to the community. In accordance with the provisions of the Brown Act, matters which do not appear on this agenda but require City Council discussion may be either (a) referred to staff or other resources for factual information or (b) placed on a future meeting agenda.

1. Regional Committee
a. Contra Costa Mayors Conference
b. Hercules/ Pinole - WasteWater Management
c. League of Cities
d. Water Emerg. Transportation Authority
e. WCCIWMA
f. WCCTAC
g. West Co. Mayors & Supervisors Assoc. Meeting
h. WestCat
I. MCE
j. CCTA
k. East Bay Wildfire Coalition of Governments

2. City Council Committees and Subcommittees
a. Econ. Dev. Subcommittee
b. Traffic and Public Safety Committee
c. East Bay Economic Development Alliance
d. Education Subcommittee

3. Commission Liaisons
a. Community & Library Services Commission
b. Finance Commission
c. Planning Commisison

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6 October 14, 2025City Council Meeting Agenda
XVI. ADJOURNMENT
The next Regular Meeting of the City Council will be held on Tuesday, October 28, 2025 at 7:00p.m. in the Council Chambers.

Agendas are posted in accordance with Government Code Section 54954.2(a) or Section 54956.

Members of the public can view electronic agendas and staff reports by accessing the City website at www.ci.hercules.ca.us and can receive e-mail notification of agenda and staff report postings by signing up to receive an e-notice from the City’s homepage. Agendas and staff reports may also be obtained by contacting the City Clerk at (510) 799-8200 (Posted: October 9, 2025)

INSTRUCTIONS ON HOW TO PARTICIPATE AND WATCH THE HERCULES CITY COUNCIL AND PLANNING

COMMISSION HYBRID MEETINGS
Attend in Person: Hercules City Council Chambers – 111 Civic Drive, Hercules, CA 94547 Attend via Zoom Teleconference: Details provided below and zoom webinar login, passcode and phone numbers provided on the agenda cover.

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7 October 14, 2025City Council Meeting Agenda
How to Submit Public Comments
In Person: Attend meeting at the Hercules City Council Chambers, fill out a public speaker card located on the side table and submit it to the City Clerk.

Via Zoom: Members of the public may submit a remote public comment via Zoom video conferencing. Download the Zoom mobile app from the Apple Appstore or Google Play. If you are using a desktop computer, you can test your connection to Zoom by clicking here or go to: https://www.zoom.us/join. Zoom also allows you to join by phone at +1-669-900-6833 or +1-929-205-6099 or +1-253-215-8782.

Written Comments Submitted Electronically: All comments received before 3:00 p.m. the day of the meeting will be provided to the City Council prior to the meeting and posted to the City’s agenda website and located by clicking on the “meeting details” tab. Written comments received after 3:00 p.m. will be provided to City Council and posted to the agenda website the following day. Written comments will not be read aloud during the meeting. Email comments to [email protected]. Please indicate which item on the agenda you are commenting on in the subject line of your email.

Written comments submitted in person or via mail: Additional ways to provide your public comment is to either drop off your comment in person to the front desk receptionist located in the City Hall lobby or to mail your comment to City of Hercules, ATTN: City Clerk – Public Comment (Meeting Date), 111 Civic Drive, Hercules, CA 94547 in time to reach the City Clerk no later than 3:00 p.m. on the day of the meeting or you can submit your comment by telephone by calling (510) 799-8208 no later than 3:00 p.m. on the meeting date.

If you need assistance with public comment, please contact: Eibleis Melendez, City Clerk at [email protected] or by calling (510) 799-8200.

All public comments will become part of the official meeting record. As email containing public meeting comments are part of the official record, note that personal contact information may be published if it is included with your email. The City cannot guarantee that its network and/or the website will not be uninterrupted. To ensure that the City Council receives your written comments, you are strongly encouraged to submit your comments in writing in advance of the meeting by 3:00 p.m. on the day of the Council or Commission meeting.

OTHER WAYS TO WATCH THE MEETING
Live on Channel 28: City Council meetings will replay the following Thursday at 7:00 p.m. and Saturday at 1:00 p.m.

Planning Commission meetings will replay the following Wednesday at 7:00 p.m. and Saturday at 9:00 a.m.

Video Streamed Live on the City’s Website:

To view City Council and Planning Commission meeting videos online go to: Hercules Meeting Videos.

Instructions to view Live or On-Demand Videos from the City’s website:

1. Go to: Hercules Meeting Videos or https://hercules.legistar.com/calendar.aspx.

2. Locate the desired meeting and date.

3. Click the associated “Video” link (Video status is as follows):

Video = Video is available for on demand viewing.

In Progress = Video is available for viewing during live recording.

Not Available = Video is either unavailable or has not been recorded.

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8 October 14, 2025City Council Meeting Agenda

THE HERCULES CITY COUNCIL ADHERES TO THE FOLLOWING POLICIES,

PROCEDURES AND REGULATIONS REGARDING CITY COUNCIL MEETINGS

1. SPECIAL ACCOMMODATIONS: In compliance with the Americans with Disabilities Act, if you require special accommodations to participate at a City Council meeting, please contact the City Clerk at 510-799-8208 at least 48 hours prior to the meeting.

2. AGENDA ITEMS: Persons wishing to add an item to an agenda must submit the final written documentation 12 calendar days prior to the meeting. The City retains the discretion whether to add items to the agenda. Persons wishing to address the City Council otherwise may make comments during the Public Communication period of the meeting.

3. AGENDA POSTING: Agendas of regular City Council meetings are posted at least 72 hours prior to the meeting at City Hall, the Hercules Swim Center, Ohlone Child Care Center, and on the City’s website (www.ci.hercules.ca.us),

4. PUBLIC COMMUNICATION: Persons who wish to address the City Council should complete the speaker form prior to the Council's consideration of the item on the agenda.

Anyone who wishes to address the Council on a topic that is not on the agenda and is relevant to the Council should complete the speaker form prior to the start of the meeting. Speakers will be called upon during the Public Communication portion of the meeting. In accordance with the Brown Act, the City Council may not take action on items not listed on the agenda. The Council may refer to staff any matters brought before them at this time and those matters may be placed on a future agenda.

In the interests of conducting an orderly and efficient meeting, speakers will be limited to three (3) minutes.

Anyone may also submit written comments at any time before or during the meeting.

5. CONSENT CALENDAR: All matters listed under Consent Calendar are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Council or a member of the public prior to the time the City Council votes on the motion to adopt.

6. LEGAL CHALLENGES: If you challenge a decision of the City Council in court, you may be limited to raising only those issues you or someone else raised at the meeting or in written correspondence delivered at, or prior to, the meeting. Actions challenging City Council decisions shall be subject to the time limitations contained in Code of Civil Procedure Section 1094.6.

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9 INTRODUCTIONS/PRESENTATIONS/

COMMISSION REPORTS

AGENDA ITEMS

2. 25-278
10 PROCLAMATION

RECOGNIZING OCTOBER 2025 AS FILIPINO AMERICAN

HISTORY MONTH IN THE CITY OF HERCULES

WHEREAS, the Filipino American National Historical Society established Filipino American History Month in 1988 to commemorate the earliest documented evidence of Filipinos arriving to the continental U.S. and acknowledge the history , achievements and contributions of Filipino Americans; and

WHEREAS, in 2009, Congress first recognized Filipino American History Month (FAHM), as an annual celebration observed in October to symbolize over four centuries of contributions, challenges, and triumphs in America, recognize the history, pursuits, accomplishments, and legacy of Filipino Americans in the United States; and

WHEREAS, there are over 4 million Filipino Americans in the Unites States, of which 1.6 million live in California, the Bay Area is home to the second -largest Filipino population in the U.S. contributing to all facets of society, culture and daily life as educators, health care professionals, first r esponders, service men and women, artists, athletes, community builders, activists, and leaders; and

WHEREAS, the City of Hercules recognizes the significant achievements and contributions of Filipino Americans in shaping our culture and community, and r eaffirms its commitment to fostering an inclusive environment where all individuals can engage, learn, and celebrate the rich cultural diversity and unique perspectives that strengthen our nation.

NOW, THEREFORE, BE IT PROCLAIMED, that I, Dion Bailey, Ma yor of the City of Hercules, on behalf of the entire City Council, do hereby recognize October 2025 as Filipino American History Month in the City of Hercules. I urge all citizens to learn about the history, cultural heritage, and ongoing impact of Filipi no Americans and their lasting contributions that impact our community and nation today.

In witness whereof, I have hereunto set my hand and caused the seal of the City of Hercules to be affixed this 14th day of October 2025.

______________________________
Dion Bailey, Mayor

11 CONSENT CALENDAR

AGENDA ITEMS

1. 25-277
12 111 Civic Drive
Hercules, CA 94547City of Hercules
Meeting Minutes
City Council
Mayor Dion Bailey
Vice Mayor Chris Kelley
Council Member Alex Walker-Griffin
Council Member Dilli Bhattarai
Council Member Tiffany Grimsley
Dante Hall, City Manager
Christie Crowl, City Attorney
Eibleis Melendez, City Clerk
5:30 PMTuesday, September 23, 2025
CLOSED SESSION - 5:30 P.M., REGULAR MEETING - 7:00 P.M
In-Person in Council Chambers or Via Zoom:

Zoom ID: 846 7136 6485 Zoom Passcode: 532552
Zoom Phone Number: 1-669-900-6833
I. SPECIAL CLOSED SESSION – CALL TO ORDER - ROLL CALL - 5:30 P.M. 1A. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A COUNCIL MEMBER TO

PARTICIPATE IN A MEETING REMOTELY DUE TO JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449
Council Member Grimsley was not present for Roll Call but did attend Closed Session.

Council Member Dilli Bhattarai, Mayor D. Bailey, Vice Mayor C. Kelley, Council Member A. Walker-Griffin, and Council Member T. Grimsley

Present: 5 -
II. PUBLIC COMMUNICATION - CLOSED SESSION ITEMS
NONE
III. CONVENE INTO CLOSED SESSION
The Hercules City Council will meet in Closed Session regarding the following:

The City Attorney read the titles of the items to be discussed in Closed Session. City Council and Staff recessed into Closed Session.

1. 25-262
Pursuant to Government Code Section 54957.6 Conference With Labor Negotiators - City Negotiators: Dante Hall, City Manager; Edwin Gato, Director of Finance; relative to the following employee groups:
a. Teamsters Local 315 Employee Organizations
b. Hercules Police Officers Association
c. Hercules Senior Manager Employee Group

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13 September 23, 2025City Council Meeting Minutes
d. Confidential Unrepresented Employee Group
e. Mid Management Employee Group

2. 25-263 Pursuant to Government Code Section 54957(b) PUBLIC EMPLOYEE PERFORMANCE EVALUATION - Title: City Attorney
IV. REGULAR MEETING – CONVENE TO OPEN SESSION - ROLL CALL - 7:00 P.M.

Mayor Bailey convened the Regular Session at 7:25 pm
Council Member Dilli Bhattarai, Mayor D. Bailey, Vice Mayor C. Kelley, Council Member A. Walker-Griffin, and Council Member T. Grimsley

Present: 5 -
V. REPORT ON ACTION TAKEN IN CLOSED SESSION
City Attorney reported out on Closed Session Item 1:

On a motion by Council Member Kelly with a second by Council Member Grimsley, the City Council voted to approve Consent Items 4 and 5- An MOU with Teamsters Local 315 for full time employees, an MOU with Teamsters Local 315 for part time employees, side letter agreements with Teamsters Local 315 full and part time employees, and a 3% cost of living adjustment to part time unbenefited employees as well as pay and benefit plans for executive level, mid management, and non-represented employees. The vote on that motion was unanimous with all five council members present. These documents were made available for the public
to review.

VI. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was lead by Council Member Grimsley.

VII. MOMENT OF SILENCE
NONE
VIII. INTRODUCTIONS/PRESENTATIONS/COMMISSION REPORTS

1. 25-259 Proclamation - National Hispanic Heritage Month: September 15- October 15, 2025
ProclamationAttachments:

Mayor Bailey read the proclamation. Council provided remarks. No public comment.

IX. AGENDA ADDITIONS/DELETIONS
NONE

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14 September 23, 2025City Council Meeting Minutes
X. PUBLIC COMMUNICATIONS
Public comment was provided by Jennifer Brav
This time is reserved for members of the public to address issues not included in the agenda. In accordance with the Brown Act, Council will refer to staff any matters brought before them at this time, and those matters may be placed on a future agenda.

XI. PUBLIC HEARINGS

1. 25-250
Approval of a Resolution to update the City’s Master Fee Schedule RECOMMENDATION:

Open the Public Hearing, receive a Staff Report, Take Public Testimony, Close the Public Hearing, and Adopt a resolution approving a revised Master Fee Schedule for the fiscal year 2025-2026. This Master Fee Schedule establishes the fees associated with a wide array of services rendered by the City, including those related to development projects in accordance with Government Code section 66017. The revisions include an increase in certain existing fees; however, all fees set forth in the Master Fee Schedule are set at levels that are compliant with state law.

Staff Report
Attach 1 - Resolution Master Fee Schedule (2)
Attach 2 - FY 25-26 Proposed Master Fee Schedule
Attachments:

Finance Director, Edwin Gato, introduced and presented the item. Council asked questions and provided comment. Mayor Bailey opened the Public Hearing. No public comment. Mayor Bailey closed the Public Hearing. No further discussion from Council. Action was taken on this item.

MOTION: A motion was made by Vice Mayor Kelley, seconded by Council Member Walker-Griffin, to adopt Resolution 25-056. The motion carried by the following vote:

Aye: Council Member Dilli Bhattarai, Mayor D. Bailey, Vice Mayor C. Kelley, Council Member A. Walker-Griffin, and Council Member T. Grimsley 5 -
XII. CONSENT CALENDAR
MOTION: A motion was made by Council Member Walker-Griffin, seconded by Council Member Bhattarai, to adopt the Consent Calendar. The motion carried by the following vote:

Aye: Council Member Dilli Bhattarai, Mayor D. Bailey, Vice Mayor C. Kelley, Council Member A. Walker-Griffin, and Council Member T. Grimsley 5 -

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15 September 23, 2025City Council Meeting Minutes

1. 25-261 Meeting Minutes for the Regular Meeting of September 9, 2025 Meeting Minutes for the Regular Meeting of September 9, 2025Attachments:

APPROVED

2. 25-248 Quarterly Review of Future Agenda Items
RECOMMENDATION:

Staff recommends that the City Council receive the staff report on the quarterly review of future City Council agenda items.

Staff Report
Attach 1 - Future Agenda Items List
Attachments:

APPROVED

3. 25-249 Authorization for the City Manager to sign the Transition Services Department Student Work Agreement
RECOMMENDATION:

Staff recommends that the City Council:

1. Adopt a resolution establishing a Student Work Agreement in the WCCUSD Transition Services Department; and

2. Authorize the City Manager to sign the Student Work Agreement for a period of September 2025 through July 2026
Staff Report
Attach 1 - Resolution
Attach 2 - Transition Services Student Work Agreement 2025-2026 Attachments:

RESOLUTION 25-057, APPROVED

4. 25-253 Approve a Memorandum of Understanding with Teamsters Local 315 Full Time Employees, a Memorandum of Understanding with Teamsters Local 315 Part Time Employees, Side Letter Agreements with Teamsters Local 315, and a 3% Cost of Living Adjustment to Part Time Unbenefited Employees
RECOMMENDATION:

Adopt a Resolution Approving:

1. A Memorandum of Understanding with Teamsters Local 315 Full Time Employees;

2. A Memorandum of Understanding with Teamsters Local 315 Part Time Employees;

3. A Side Letter Agreement with Teamsters Local 315 Full Time Employees;

4. A Side Letter Agreement with Teamsters Local 315 Part Time Employees;

5. A 3% Cost of Living Adjustment to Part Time Unbenefited employees;

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16 September 23, 2025City Council Meeting Minutes
and

6. A Fiscal Year 2025-2026 Master Salary Schedule pursuant to California Public Employees Retirement System (CalPERS) effective July 6, 2025.

RESOLUTION 25-058, APPROVED

5. 25-258
Approve Pay and Benefit Plans for Executive Level, Mid-Management & Non-Represented Employees
RECOMMENDATION:

Staff recommends that the City Council adopt a resolution approving Pay and Benefit Plans for Executive Level, Mid-Management, and Non-Represented Employee Groups and authorize the City Manager to execute the Plans for a two-year term beginning July 1, 2025, and ending June 30, 2027.

RESOLUTION 25-059,APPROVED

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XIII. DISCUSSION AND/OR ACTION ITEMS

1. 25-251 Award of Contract to the Lew Edwards Group and FM3 Research for Polling and Strategic Communication Services for Ballot Measures for Additional Sales Tax, the Viability of Becoming a Charter City for the Limited Purpose of Increasing the Real Property Transfer Tax, and General Obligation (GO) Bonds in the amount not to exceed $142,250, and approve an appropriation of $142,250 from the General Fund Reserves RECOMMENDATION:

Authorize the City Manager to enter into an agreement with Lew Edwards Group for polling and strategic communication services pertaining to ballot measures. These measures include the potential implementation of an additional sales tax, the evaluation of the feasibility of becoming a charter city to increase the real property transfer tax, and the issuance of GO bonds. The total expenditure for these services shall not exceed $142,250.

Additionally, we request the approval of an appropriation of $142,250 from General Fund Reserves to support this initiative.

Staff Report
Attach 1 - Resolution
Attach 2 - Election Opinion Poll Services Proposal
Attachments:

Finance Director, Edwin Gato, introduced and presented the item.

Representatives from the Lew Edwards Group and FM3 Research attended via Zoom to answer any questions. No public comment. Council asked questions and provided comment. Lew Edwards Group, FM3 and Director Gato provided a response. Action was taken on this item.

MOTION: A motion was made by Council Member Walker-Griffin, seconded by Vice Mayor Kelley, to adopt Resolution 25-060. The motion carried by the following vote:

Aye: Council Member Dilli Bhattarai, Mayor D. Bailey, Vice Mayor C. Kelley, Council Member A. Walker-Griffin, and Council Member T. Grimsley 5 -

2. 25-264
Amendment to the City’s January 23, 2024 Professional Services Agreement with Gates & Associates, Inc. to provide Building Permit Submittal and Electrical Engineering Design Services for the Refugio Valley Park Picnic Area and Shade Structure Improvement Project RECOMMENDATION:

Adopt a Resolution authorizing the City Manager to execute an amendment to the City’s January 23, 2024 Professional Services Agreement with Gates & Associates, Inc. to provide Building Permit Submittal and Electrical Engineering Design Services for the Refugio Valley Park Picnic Area and Shade Structure Improvement Project, Increasing the Cost by $13,743 to a Total Cost of $90,193.

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Staff Report - Gates Refugio Amendment 1
Attach 1 - Resolution
Attach 2 - Contract Amendment-Gates
Attachments:

Public Works Director and Civil Engineer, Glenn Dombeck, introduced and presented the item. No public comment. Council asked questions and provided comment. Director Dombeck provided a response. Action was taken on this item. After the motion was made Council Member Bhattarai had a follow up question. A roll call vote was taken.

MOTION: A motion was made by Vice Mayor Kelley, seconded by Council Member Grimsley, to adopt Resolution 25-061. The motion carried by the following vote:

Aye: Council Member Dilli Bhattarai, Mayor D. Bailey, Vice Mayor C. Kelley, Council Member A. Walker-Griffin, and Council Member T. Grimsley 5 -

3. 25-254
Cooperative Funding Agreement with West Contra Costa Transportation Advisory Committee (WCCTAC) to Receive an Additional $300,000 in Subregional Transportation Mitigation Program (STMP) Funding for the Hercules Hub
RECOMMENDATION:

Adopt a resolution approving a Cooperative Funding Agreement with West Contra Costa Transportation Advisory Committee (WCCTAC) to receive $300,000 in Subregional Transportation Mitigation Program (STMP) funding in addition to the $1.55 million of existing STMP funding for a total new agreement amount of $1.85 million to advance the Hercules Hub (“Hub”) and authorizing the City Manager to execute the Agreement on behalf of the City.

Staff Report
Attach 1 - Resolution
Attach 2 - Cooperative Funding Agreement
Attachments:

Public Works Director and Civil Engineer, Glenn Dombeck, introduced and presented the item. No public comment. Council asked questions and provided comment. Director Dombeck and City Manager Dante Hall provided a response. Action was taken on this item.

MOTION: A motion was made by Council Member Walker-Griffin, seconded by Vice Mayor Kelley, to adopt Resolution 25-062. The motion carried by the following vote:

Aye: Council Member Dilli Bhattarai, Mayor D. Bailey, Vice Mayor C. Kelley, Council Member A. Walker-Griffin, and Council Member T. Grimsley 5 -

4. 25-260
Discussion Regarding a New Sister City Relationship with Tilottama, Nepal RECOMMENDATION:

Staff recommends that the City Council consider establishing a new Sister City relationship and give guidance to staff.

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19 September 23, 2025City Council Meeting Minutes
Staff Report
Attach 1 - Letter from Tilottama Municipality, Nepal, Regarding City-to-City Relationship
Attachments:

City Manager, Dante Hall, introduced and presented the item. Council Member Bhattarai provided remarks on the item. Public comment was provided by Jennifer Brav. Council asked questions and provided comment. Council Member Bhattarai provided a response. Direction was provided by Council to move forward with the program and bring the item back to Council at later date. Action was taken on this item.

MOTION: A motion was made by Council Member Bhattarai, seconded by Council Member Walker-Griffin, to move forward with the Sister City program and do the following: Officially approve the establishment of a Sister City relationship withTilottama at a future City Council meeting, to review and approve the comprehensive Sister City program plan created by the collaborative volunteer group, identify a CIty Council liaison for the initiative and evaluate and consider funding to support program initiatives. The motion carried by the following vote:

Aye: Council Member Dilli Bhattarai, Mayor D. Bailey, Vice Mayor C. Kelley, Council Member A. Walker-Griffin, and Council Member T. Grimsley 5 -

5. 25-252
FY 2025-26 Capital Improvement Program Update
RECOMMENDATION:

It is recommended that the City Council receive an update on the status of the FY 2025-26 Capital Improvement Program.

Staff Report
Attach 1 - FY25-26 Proposed CIP
Presentation
Attachments:

Public Works Director and Civil Engineer, Glenn Dombeck, introduced and presented the item. No public comment. Council asked questions and provided comment. Director Dombeck and City Manager, Dante Hall, provided a response. This was an informational item. No action was taken on this item.

XIV. PUBLIC COMMUNICATIONS
NONE
This time is reserved for members of the public who were unavailable to attend the Public Communications period during Section X of the meeting, or were unable to speak due to lack of time. The public speaker requirements specified in Section X of this Agenda apply to this Section.

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20 September 23, 2025City Council Meeting Minutes
XV. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY ANNOUNCEMENTS,

COMMITTEE, SUB-COMMITTEE AND INTERGOVERNMENTAL COMMITTEE REPORTS

2. City Council Committees and Subcommittees
a. Econ. Dev. Subcommittee
b. Traffic and Public Safety Committee
c. East Bay Economic Development Alliance
d. Education Subcommittee

3. Commission Liaisons
a. Community & Library Services Commission
b. Finance Commission
c. Planning Commisison
No announcements from the City Manager or City Attorney

1. Regional Committees
Vice Mayor Kelley reported out on a forum that was hosted by the East Bay Economic Development Alliance. She also reported out on the Contra Costa Transportation Authority (CCTA) board meeting. Council Member Walker -Griffin attended the Mayors Conference. Mayor Bailey reported out on the WestCat board meeting

2. City Council Committees and Subcommittees
No reports were provided

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21 September 23, 2025City Council Meeting Minutes

3. Commission Liaisons
No reports were provided
Council Members reported out on events they attended throughout the City and County which included Supervisor Shanelle Scales-Preston's District 5 Town Hall meeting.

XVI. ADJOURNMENT
Mayor Bailey adjourned the meeting at 9:22 pm.
_________________________________
Dion Bailey, Mayor
Attest:
_______________________________
Eibleis Melendez, City Clerk

Page 10 ends

22 DISCUSSION AND/OR ACTION ITEM

AGENDA ITEMS

1. 25-271

2. 25-269

3. 25-270

4. 25-266

5. 25-267

6. 25-265

7. 25-276

8. 25-272

9. 25-273
23 STAFF REPORT TO THE CITY COUNCIL

DATE: Regular Meeting of October 14, 2025
TO: Mayor and Members of the City Council
VIA: Dante Hall, City Manager
SUBMITTED BY: Timothy Rood AICP, Community Development Director SUBJECT: Professional Services Agreement for General Plan Update RECOMMENDED ACTION:

Approve a resolution author izing the City Manager to execute a professional services agreement with Raimi + Associates for a sum not to exceed $1, 561,243 to prepare a comprehensive General Plan update.

BACKGROUND:

Since 2022, the Council has received annual progress reports on the City’s General Plan.

These reports have highlighted the fact that many of the General Plan elements , as well as the related environmental documents, are extremely out of date and require updating to clearly reflect the City’s vision and current conditions and to comply with many new state laws. On March 25, 2025, the Council receive d the 2024 General Pl an Annual Progress Report and discussed the proposed General Plan update process and timeline.

ANALYSIS:

Staff issued a request for proposals for the General Plan update on June 18, 2025 and received eight (8) proposals from highly qualified teams of consulting firms. A staff review panel reviewed the proposals and recommended three (3) firms for interviews. Virtual and in-person interviews were held with the finalist teams in August 2025. The team led by Raimi + Associates was selected, and the scope and budget were finalized in consultation with staff. The team includes subconsultants specializing in economic analysis (Strategic Economics), transportation and circulation planning (Fehr & Peers), environmental analysis (Rincon Consulting), and civil engineering (BKF Engineers). 24 In addition to being highly qualified, with many examples of innovative and award-winning General Plans, the Raimi + Associates team also displayed a high level of familiarity with the history and current conditions in Hercules.

Following the staff presentation, Raimi + Associates’ Principal-in-Charge, Ron Whitmore, and Project Manager, Mitali Ganguly , will present highlights of the consultant team’s qualifications and approach to the update process. Staff and consultants will then be available for questions.

FISCAL IMPACT:

The proposed project budget of $1,561,2 43 includes a $50,000 contingency for unanticipated work that is authorized by the City. The City’s adopted Fiscal Year 25-26 budget includes an initial appropriation of $1.3 million from the General Plan Update Fee account for this project, and the remaining $261,243 is recommended to be appropriated from the same account. The fund currently maintains a sufficient cash balance to support this appropriation.

The General Plan Update Fee account is funded by a surcharge on building permits and is designated for the purpose of maintaining and updating the General Plan. These funds cannot be used for any purpose other than updating the General Plan.

Accounting Information
(Finance Department Use Only)

Description: General Plan Update
Funding Source: General Plan Update Fee (Account #267-5235-611.91-00) Budget Recap:

Total Estimated cost:$1,561,243 New Revenue: N/A
Amount Budgeted: $1,300,000 Lost Revenue: N/A
New funding required: $261,243 New Personnel: N/A
Council Policy Change: Yes No

25 ATTACHMENTS:

Attach 1 - Resolution
Attach 2 - Professional Services Agreement
Attach 3 – Consultant Presentation – General Plan Update

26 HERCULES CITY COUNCIL
RESOLUTION NO. 25-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERCULES

AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH RAIMI + ASSOCIATES FOR AN AMOUNT NOT TO EXCEED $1,561,243 TO PREPARE A COMPREHENSIVE GENERAL PLAN UPDATE AND

ENVIRONMENTAL IMPACT REPORT AND APPROVE AN APPROPRIATION OF $261,243 FROM THE GENERAL PLAN UPDATE FEE FUND

WHEREAS, California state law requires each city and county to adopt a General Plan to express the community’s development goals and policies, and;

WHEREAS, state guidelines call for the General Plan as a whole to be periodically updated, and;

WHEREAS, the He rcules General Plan Economic Development, Land Use, Open Space & Conservation, and Noise Elements are over two decades old and do not reflect current land uses, available development sites, market conditions, regional plans, noise levels, or growth forecasts, nor the dissolution of redevelopment agencies statewide in 2012, and;

WHEREAS, the Hercules General Plan Open Space & Conservation Element is required to be updated by two recent state laws and should be updated to reflect the 2024 Parks and Recreation Facilities Master Plan, and;

WHEREAS, extensive text amendments have been made to some elements over the years, including through the Waterfront Now! Initiative in 2008, but the elements themselves were never revised to incorporate these amendments, and;

WHEREAS, updating the General Plan is needed to fulfill the Council’s strategic goals of developing comprehensive Land Use and Economic Development Strategies, and;

WHEREAS, the California Environmental Quality Act (CEQA) requires government agencies to consider the environmental consequences of their actions before approving plans and policies or committing to a course of action on a project.

The Environmental Impact Report (EIR) for the General Plan was prepared in 1995, and;

WHEREAS, the proposed General Plan update presents an opportunity to prepare a new EIR that will reflect current laws and guidelines and provide the City with an additional increment of growth capacity for the next housing cycle, and;

27 WHEREAS, staff issued a request for proposals for the General Plan update on June 18, 2025 and received eight (8) proposals from highly qualified teams of consulting firms. A staff review panel reviewed the proposals and recommended three (3) firms for interviews. Virtual and in-person interviews were held with the finalist teams in August 2025. The team led by Raimi + Associates was selected, and the scope and budget were finalized in consultation with staff, and;

WHEREAS, the City’s Fiscal Year 2025 -2026 budget includes an initial appropriation of $1.3 million from the General Plan Update Fee account for this project, and the remaining $2 61,243 is recommended to be appropriated from the same account. The fund currently maintains a sufficient cash balance to support the proposed additional appropriation.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hercules as follows:

1. The City Council hereby authorizes the City Manager to execute an agreement with Raimi + Associates in a form substantially similar to Exhibit A to provide professional consulting services to prepare a comprehensive General Plan Update and Environmental Impact Report.

2. The City Council authorizes the appropriation of $2 61,243 and the expenditure of an amount not to exceed $1,561,243.

The foregoing Resolution was duly and regularly adopted at a regular meeting of the City Council of the City of Hercules held on the 14th day of October, 2025 by the following vote of the Council:

AYES:

NOES:

ABSTAIN:

ABSENT:

____________________________
Dion Bailey, Mayor

ATTEST:

________________________________
Eibleis Melendez, City Clerk

28 Exhibit A: Professional Services Agreement

29 Professional Services Agreement Agreement No. <________> City Attorney Approved, 03112024 Council Resolution No. <________> Hercules General Plan Update & Environmental Impact Report

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CITY OF HERCULES

PROFESSIONAL SERVICES AGREEMENT

This Agreement (“Agreement”) for professional services is made on October 14, 2025, between the City of Hercules, a California municipality (“City”), and Raimi + Associates, a consulting firm (“Consultant”) (individually, a “Party,” and collectively, the “Parties”).

1. Scope of Services. Consultant will provide to City the professional services described in the Scope of Services, attached as Attachment A and incorporated in this Agreement (the “Services”). Only the City Council or the City Manager may authorize any change or addition to the Scope of Services specified in Attachment A.

2. Term. This Agreement will become effective on October 14, 2025 (“Effective Date”), and will terminate upon the full and satisfactory completion of the Services or as otherwise specified in Attachment A, unless terminated sooner in accordance with Section 10 of this Agreement .

Time is of the essence with respect to all provisions of this Agreement that specify a time for performance.

3. Compensation. For the full and satisfactory completion of the Services, City will pay Consultant in an amount not to exceed $1,561,243, without prior written authorization by City, pursuant to the terms set forth in Attachment B on Payment, which is attached to and incorporated in this Agreement. Consultant’s compensation is intended to encompass all costs required for performing the Services, including overhead and indirect costs. Except as expressly provided in Attachment B, Consultant will not be entitled to reimbursement for expenses it incurs to provide the Services.

3.1 Payment. City will pay Consultant for Services satisfactorily provided during each calendar month within 30 days following City receipt and approval of a detailed invoice. The invoice must include, at a minimum: a description of the specific Services provided; the name of the individual providing the Services; the date(s) upon which the Services were provided; the time spent providing the Services; the amount due for the Services ; and the basis for calculating the amount due.

3.2 Additional Services. If the City requests related services beyond the Scope of Services described in Attachment A, the Consultant will provide City a written estimate for the additional services (“Additional Services”). Consultant will not provide Additional Services until Consultant has received written authorization from the City to perform the Additional Services .

Consultant will not be entitled to payment for Additional Services performed without City’s prior written authorization or for costs to correct Consultant’s errors or omissions.

4. Independent Contractor. The Parties agree that Consultant will act as an independent contractor under this Agreement and will have control of its work and the manner in which the Services are performed. Consultant is not an employee of City and is not entitled to participate in any health, retirement, or similar employee benefits from the City.

5. Consultant’s Warranties.

5.1 Consultant warrants that all Services provided under this Agreement will be performed in accordance with generally accepted professional practices and standards for Agreement No.__________
Council Resolution No.__________
30 Professional Services Agreement Agreement No. <________> City Attorney Approved, 03112024 Council Resolution No. <________> Hercules General Plan Update & Environmental Impact Report

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Consultant’s profession in the Bay Area. Nothing in this Agreement shall be interpreted to require Consultant to meet any higher standard of care, and this paragraph shall control over any such contrary provision. Consultant makes no warranties, guarantees, express or implied, under this Agreement or otherwise in connection with Consultant’s services.

5.2 By delivering the completed work, Consultant represents that their work conforms to: the requirements of this Agreement; endeavors to conform to all applicable (federal, state, county, local) laws, rules, regulations, orders, and procedures; and the professional standard of care in California.

5.3 Consultant warrants that Consultant has no present interest which would conflict in any manner with the performance of Services on the City’s behalf.

5.4 Consultant warrants that it will comply with the City’s Nepotism and Cronyism Policy (Hercules Municipal Code § 2-3.401 et seq.) and the City’s California Equal Pay Act Compliance Policy (Hercules Municipal Code § 2-3.501 et seq.).

6. Notice. Any notice, billing, or payment required by this Agreement must be made in writing, and sent to the other P arty by personal delivery, U.S. Mail, a reliable overnight deliv ery service, or by e mail as a PDF (or comparable) file. Notice is effective upon delivery unless otherwise specified. Notice for each Party will be given as follows:

City: Consultant:

City of Hercules Name: Raimi + Associates, Inc.
111 Civic Drive Address: 1900 Addison Street,
Hercules, CA 94547 Suite 200
(510) 799-8200 Berkeley, CA 94704
Attn: City Clerk Phone: (510) 200-0520
Attn: Matt Raimi

Copy to: Timothy Rood, AICP Copy to: Matt Raimi
Email: [email protected] Email: [email protected]

7. Indemnity. Subsection 7.1 is not applicable to this Agreement if Consultant’s Services are “design professional” services as that term is used and defined in Civil Code section 2782.8.

Subsection 7.2 is applicable to this Agreement if Consultant’s Services are “design professional” services as used and defined in Civil Code section 2782.8.

7.1 T o the full extent permitted by law, Consultant will indemnify, defend with counsel acceptable to City, and hold harmless City, its governing body, officers, agents, employees, and volunteers (collectively, “City Indemnitees”) from and against any and all liability, demands, loss, damage, claims, settlements, expenses, and costs (including, without limitation, attorney fees, expert witness fees, and costs and fees of litigation) (collectively, “ Liability”) of every nature arising out of or in connection with Consultant’s negligent acts, errors, or omissions with respect to this Agreement, except such Liability caused by the active negligence, sole negligence, or willful misconduct of any of the City Indemnitees. This indemnification obligation is not limited by any limitation on the amount or type of damages or compensation payable under Workers’ Compensation or other employee benefit acts, or by insurance coverage limits, and will survive 31 Professional Services Agreement Agreement No. <________> City Attorney Approved, 03112024 Council Resolution No. <________> Hercules General Plan Update & Environmental Impact Report

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the expiration or early termination of this Agreement. This Subsection 7.1 does not apply if the Services to be provided under this Agreement are design professional services provided by a licensed architect, landscape architect, professional engineer, or professional land surveyor.

7.2 To the full extent permitted by law, Consultant will indemnify, defend, and hold harmless City, its City Council, officials, officers, agents, employees, and volunteers from and against any and all liability, loss, damage, claims, expenses and costs (including, without limitation, attorney fees and costs and fees of litigation) (collectively, “Liability”) of every nature which arises out of, pertains to, or relates to the negligence, recklessness, or willful misconduct of Consultant in the performance of this Agreement, except such Liability caused by the ac tive negligence, sole negligence or willful misconduct of City. This indemnification obligation is not limited by any limitation on the amount or type of damages or compensation payable under Workers’ Compensation or other employee benefit acts, or by insurance coverage limits, and will survive the expiration or early termination of this Agreement. This Subsection 7.2 is applicable if the Services to be provided under this Agreement are design professional services provided by a licensed architect, landscape architect, professional engineer, or professional land surveyor.

8. Insurance. Before providing any Services under this Agreement, Consultant is required to procure and provide proof of the insurance coverage required by this Section in the form of certificates and endorsements. Each certificate of insurance must state that the coverage afforded by the policy or policies will not be reduced, cancelled or allowed to expire without at least 30 days written notice to City, unless due to nonpayment of premiums, in which case at least 10 days written notice will be made to City. The required insurance must cover the activities of Consultant and its employees or subcontractors relating to or arising from the performance of the Services, and must remain in full force and effect at all times during the term of the Agreement. All required insurance must be issued by an insurer licensed to do business in the State of California, and each such insurer must have an A.M. Best financial strength rating of “A” or better and a financial size rating of “VIII” or better. If Consultant fails to provide any of the required coverage, City may, at its sole discretion, purchase such coverage at Consultant’s expense and deduct the cost from payments due to Consultant.

8.1 The following insurance policies and limits are required for this Agreement:

8.1.1 Commercial General Liability Insurance (“CGL”) . CGL insurance issued on an occurrence basis, including coverage of liability arising from Consultant’s acts or omissions in the performance of Services under this Agreement, with limits of at least $1,000,000.00 per occurrence.

8.1.2 Automotive. Commercial automotive liability coverage for owned (if any), non-owned and hired vehicles must provide coverage of at least $1,000,000.00 combined single limit per accident for bodily injury, death, or property damage.

8.1.3 Workers’ Compensation Insurance and Employer’s Liability. The policy must comply with the requirements of the California Workers’ Compensation Insurance and Safety Act, with limits of at least $1,000,000.00. If Consultant is self- insured, Consultant must provide its duly authorized Certificate of Permission to Self-Insure.

32 Professional Services Agreement Agreement No. <________> City Attorney Approved, 03112024 Council Resolution No. <________> Hercules General Plan Update & Environmental Impact Report

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8.1.4 Professional Liability. This in surance must insure against Consultant ’s errors and omissions in the provision of S ervices under this Agreement, in an amount no less than $1,000,000.00 combined single limit.

8.2 Subrogation Waiver. Each required policy must include an endorsement that the insurer agrees to waive any right of subrogation it may have against City or the City’s insurers.

8.3 The CGL policy and the automotive liability policy must include the following endorsements:

(1) The City, including its Council, officials, officers, employees, agents, volunteers and consultants (collectively, “ Additional Insured”) must be named as an additional insured for all liability arising out of the operations by or on behalf of the named insured, and the policy must protect the Additional Insured against any and all liability for personal injury, death or property damage or destruction arising directly or indirectly in the performance of the Agreement.

(2) The inclusion of more than one insured will not operate to impair the rights of one insured against another, and the coverages afforded will apply as though separate policies have been issued to each insured.

(3) The insurance provided is primary and no insurance held or owned by City will be called upon to contribute to a loss.

(4) Any umbrella or excess insurance must contain or be endorsed to contain a provision that such coverage will also apply on a primary or non-contributory basis for the benefit of City before the City’s own insurance or self -insurance will be called upon to protect it as a named insured.

9. Dispute Resolution. In the event that any dispute arises between the Parties in relation to this Agreement, the Parties agree to meet face to face as soon as possible to engage in a good faith effort to resolve the matter informally. In the event that any dispute arises between the Parties in relation to this Agreement, and the dispute is not resolved by informal discussions, the Parties agree to submit the dispute to mediation.

9.1 Either Party may give written notice to the other Party of a request to submit a dispute to mediation, and a mediation session must take place within 60 days after the date that such notice is given, or sooner if reasonably practicable. The Parties will jointly appoint a mutually acceptable mediator. The Parties further agree to share equally the costs of the mediation, except costs incurred by each Party for representation by legal counsel.

9.2 Good faith participation in mediation pursuant to this Section is a condition precedent to either Party commencing litigation in relation to the dispute.

10. Early Termination.

10.1 Termination for Convenience. Either Party may terminate this Agreement for convenience by giving 10 calendar days written notice to Consultant . In the event City elects to 33 Professional Services Agreement Agreement No. <________> City Attorney Approved, 03112024 Council Resolution No. <________> Hercules General Plan Update & Environmental Impact Report

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terminate the Agreement without cause, it will pay Consultant for Services satisfactorily provided up to that date.

10.2 Termination for Cause. If either Party breaches this Agreement by failing to timely or satisfactorily perform any of its obligations or otherwise violates the terms of this Agreement, the other Party may terminate this Agreement by giving written notice five calendar days prior to the effective date of termination, specifying the reason and the effective date of the termination.

Consultant will be entitled to payment for all Services satisfactorily provided up to the effective date of termination, except that the City may deduct from that payment the amount of costs the City incurred, if any, because of Consultant’s breach of the Agreement.

11. Work Product. With the exception of Consultant’s proprietary computer models and commercially available software, City will be the sole owner of all rights to any work product in any form which has been prepared by Consultant on City’s behalf pursuant to this Agreement, unless otherwise specified in writing by the Parties. The Consultant is not responsible, and liability is waived by the City against the Consultant for use by the City or any other person of any modified data, reports, plans, or drawings without the Consultant’s written consent.

Additionally, draft products by their very nature are incomplete, and the Consultant shall not be responsible for the completeness and accuracy of draft products.

12. Records. Unless otherwise specified in Attachment A, C onsultant will maintain records related to this Agreement for a period of four years from expiration or termination of this Agreement, including records of the Services performed, on a daily basis if necessary.

Consultant’s accounting systems will conform to generally accepted accounting principles, and all records will provide a breakdown of total costs charged under this Agreement, including properly executed payrolls, time records, invoices, and vouchers. Consultant will permit City to inspect and examine Consultant’s books, records, accounts, and any and all data relevant to this Agreement at any reasonable time.

13. General Provisions.

13.1 Assignment and Successors. Consultant may not assign its rights or obligations under this Agreement, in part or in whole, without City’s written consent. This Agreement is binding on Consultant’s and City’s lawful heirs, successors, and permitted assigns.

13.2 Third Party Beneficiaries. There are no intended third-party beneficiaries to this Agreement.

13.3 Nondiscrimination. Consultant will not discriminate in the employment of persons under this Agreement because of race, color, ancestry, national origin, religion, sex, marital status, age, medical condition, disability, or other prohibited basis. All nondiscrimination rules or regulations required by law to be included in this Agreement are incorporated by this reference.

13.4 Restrictions on Nepotism and Cronyism . Consultant must comply with the regulations adopted by the City to avoid favoritism or discrimination in the award of contracts, as set forth in section 2 -3.401 et seq. of the City’s Municipal Code. Consultant must complete the “Contractor Acknowledgment of City of Hercules Nepotism and Cronyism Policy,” using the form attached as Attachment C to this Agreement, and submit a fully executed copy with the executed Agreement.
34 Professional Services Agreement Agreement No. <________> City Attorney Approved, 03112024 Council Resolution No. <________> Hercules General Plan Update & Environmental Impact Report

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13.5 Compliance with the California Equal Pay Act. Consultant must comply with the regulations adopted by the City to allow for verification of Consultant compliance with the requirements of the California Equal Pay Act, as set forth in section 2-3.501 et seq. of the City’s Municipal Code. Consultant must complete the “Contractor Acknowledgment of Compliance with the California Equal Pay Act,” using the form attached as Attachment D to this Agreement, and submit a fully executed copy with the executed Agreement.

13.6 Choice of Law and Venue. This Agreement will be governed by California law, and venue will be in the Superior Court of Contra Costa County, and no other place.

13.7 Integration. This Agreement and the documents incorporated in this Agreement constitute the final, complete, and exclusive terms of the agreement between the City and the Consultant.

13.8 Severability. If any provision of this Agreement is determined to be illegal, invalid, or unenforceable, in part or in whole, the remaining provisions of the Agreement will remain in full force and effect.

13.9 Amendment. No amendment or modification of this Agreement will be binding unless it is in a writing duly authorized and signed by the Parties to this Agreement.

13.10 Provisions Deemed Inserted. Every provision of law required to be inserted in this Agreement will be deemed to be inserted, and this Agreement will be construed and enforced as though included. If it is discovered that through mistake or otherwise that any required provision is not inserted, or not correctly inserted, this Agreement will be amended to make the insertion or correction.

13.11 Precedence. If any provision in any document attached to or incorporated in this Agreement conflicts with or is inconsistent with the provisions set forth in the body of this Agreement, the provisions set forth in the body of this Agreement will control over any such conflicting or inconsistent provisions.

13.12 Waiver. No waiver of a breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement will be effective unless it is in writing and signed by the P arty waiving the breach, failure, right, or remedy. No waiver of any breach, failure, right, or remedy will be deemed a waiver of any other breach, failure, right, or remedy, whether or not similar, nor will any waiver constitute a continuing waiver unless the writing so specifies.

13.13 Force Majeure. If either Party is delayed or hindered in or prevented from the performance of any act required under this Agreement because of strikes, lockouts, inability to procure labor or materials, failure of power, riots, insurrection, war, fire or other casualty, or other reason beyond the reasonable control of the P arty delayed, excluding financial inability (“Force Majeure Event”), performance of that act will be excused for the period during which the Force Majeure Event prevents such performance, and the period for that performance will be extended for an equivalent period. Delays or failures to perform resulting from lack of funds will not be Force Majeure Events.

35 Professional Services Agreement Agreement No. <________> City Attorney Approved, 03112024 Council Resolution No. <________> Hercules General Plan Update & Environmental Impact Report

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13.14 Headings. The headings in this Agreement are included for convenience only and will not affect the construction or interpretation of any provision in this Agreement or any of the rights or obligations of the Parties to this Agreement.

13.15 Execution in Counterparts. This Agreement may be executed in any number of counterparts, each of which will be an original, but all of which together will constitute one instrument.

13.16 Authorization. Each individual signing below warrants that he or she is authorized to do so by the Party that he or she represents, and that this Agreement is legally binding on that Party. If Consultant is a corporation, signatures from two officers of the corporation are required pursuant to California Corporation Code section 313.

[Signature page follows.]

The Parties agree to this Agreement as witnessed by the signatures below:
36 Professional Services Agreement Agreement No. <________> City Attorney Approved, 03112024 Council Resolution No. <________> Hercules General Plan Update & Environmental Impact Report

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CITY: Approved as to form:

s/_______________________________ s/__________________________________

________________________________ ___________________________________ Dante Hall, City Manager Christie Crowl, City Attorney

Date: ___________________________ Date: ______________________________

Attest:

s/_______________________________

_________________________________
Eibleis Melendez, City Clerk

Date: ___________________________

CONSULTANT: Raimi + Associates, Inc.

Business Name

s/_______________________________

_________________________________
Name/Title

Date: ____________________________

s/_______________________________

_________________________________
Name/Title

Date: ____________________________

Attachments:

Attachment A: Scope of Services
Attachment B: Payment
Attachment C: Contractor Acknowledgment of City of Hercules Nepotism and Cronyism Policy Attachment D: Contractor Acknowledgment of Compliance with the California Equal Pay Act 37 Professional Services Agreement Agreement No. <________> City Attorney Approved, 03112024 Scope of Services

Attachment A

SCOPE OF SERVICES

38 Raimi + Associates 0 Hercules General Plan Update
Exhibit A: Scope of Work
The following is the R+A Team’s scope of work for the General Plan Update and Environmental Impact Report for the City of Hercules.

In this section, the following terms have been used to describe roles:
• R+A: Raimi and Associates
• City/ City Team/ City staff: City of Hercules staff (working on the General Plan Update) • Consultant/ Consultant Team: used to indicate all or some members of the larger team, including Fehr and Peers, Strategic Economics, BKF Engineers, and Rincon Consultants Task 1: Project Initiation
Task 1.1: Kickoff Meeting
The R+A project manager will work with the City Team to plan and schedule a two-hour virtual kickoff meeting with the entire Consultant Team to initiate the project. This meeting will be an opportunity for the City Team to outline its expectations and to discuss and confirm the project approach, workflow, community engagement, deliverables, and protocols for team coordination and management.

Task 1.2: Project Schedule and Work Plan
Following the kickoff meeting, R+A will refine the overall project schedule, highlighting key milestones and engagement activities. In addition, R+A will prepare a detailed work plan, including interim milestones and estimated review periods, for at least the initial phases of the project (approximately 6 to 12 months from project initiation). The work plan is intended to be a living document that gets updated at regular intervals to remain a relevant point of reference for the entire project team.

Task 1.3: Data Collection
The City Team will provide the Consultant Team with a comprehensive list of documents and data necessary to prepare the General Plan and EIR. Following delivery and review of the preliminary materials, R+A will prepare a supplemental document and data request list to obtain additional information from the City and/or other sources as may be needed.

Task 1.4: Site Visit
R+A will schedule a half-day visit to Hercules to get a first-hand understanding, for example, of current conditions, areas of potential change, and pipeline projects. While R+A could carry out this trip on their own, it would be beneficial if City staff could join for a tour of key areas. 39 Raimi + Associates 1 Hercules General Plan Update
Task 1.5: Create Citywide ArcGIS database
R+A will collect parcel-based GIS data from the City, County Assessor, Urban Footprint, and other data sources as available, and create a standardized dataset that will be available online (using ArcGIS online) for future City use. This task will include cleaning and formatting the GIS data, defining data coordinates, and establishing attributes and symbology. This dataset will be used to create the base maps in Task 1.6 and will be coordinated with the mapping and analysis work as part of Tasks 3 and 4. Please note that this task does not include field checking the data for accuracy or collecting new data.

Task 1.6: Base Maps
R+A will create a set of base maps using the database created as part of Task 1.5. This set of base maps will allow the Consultant Team to quickly review geographic data across a variety of topics. The draft base maps will be created prior to the site visit (Task 1.4), and the information will be spot-checked with on-the-ground windshield surveys. R+A will finalize the set of base maps for the project and make them available to the Consultant Team.

Task 1.6: Project Templates and Branding
R+A will prepare unique branding materials for the project and templates to be used by the entire team. This will include a color palette, logo, and document templates for memorandums, reports, meeting agendas, PowerPoint presentations, engagement flyers, and posters. All public materials related to this project will be produced using these branded templates.

Task 1 Deliverables
• Kick-off meeting agenda and notes
• Project schedule
• Project work plan
• Data and document request
• ArcGIS online dataset
• Base maps
• Project branding templates

40 Raimi + Associates 2 Hercules General Plan Update
Task 2: Community Engagement
Task 2.1: Community Engagement Strategy
As one of the initial tasks in the project, R+A will build on insights from the Kick-off Meeting to prepare a Community Engagement Strategy to guide the General Plan Update. This memorandum will include details about each of the engagement events in the scope (including any changes or alterations emerging from the kickoff meeting). The Community Engagement Strategy Memorandum will:
• Provide an overview of the project engagement strategy by phase and task, clearly outlining the engagement focus and objectives at each stage and aligning the engagement schedule with key dates and events in the community • Outline outreach, communications, and engagement roles and responsibilities • Outline the communication strategies, cadence, and format (e.g., email, social media) for each engagement type (e.g., Steering Committee, City departments, Planning Commission, City Council, Boards and Commissions, surveys, and workshops) • Identify stakeholder groups and targets for outreach engagement related to ensure equitable and inclusive engagement throughout the project • Introduce engagement tools to be used for the project (e.g., Zoom/ Teams, Miro, Padlet, Commonplace, Mentimeter)
• Propose key project messages that can be used throughout the project.

Task 2.2: General Plan Update Website
R+A will work with the City to create a dedicated General Plan Update website and add initial background information on the project, the General Plan Update process and timeline, and potentially a set of FAQs, in coordination with City staff. Over the course of the General Plan Update, the website will be used for communicating project updates and hosting key deliverables and links to interactive surveys. Additionally, R+A will work with the city to expand the contact database that is currently underway and use it for email, social media, SMS, and other project communications. This database will be updated throughout the project as new stakeholders are identified. R+A will maintain the project website and use it for regular communication about the project as well as hosting project deliverables and hosting surveys.

Task 2.3: Citywide Notification, Project Fact Sheet, Informational Primers R+A will design and send out an initial postcard or similar mailer to all Hercules residents, to inform the community about the General Plan Update. This will be done at the beginning of the project, and will include information about the project’s scope, timeline, and engagement events. Subsequent community-wide notifications will include inserts with project updates as part of City newsletters, and email blasts. In addition, R+A will produce a one-page 41 Raimi + Associates 3 Hercules General Plan Update
informational “fact sheet” on the General Plan Update process, as well as informational “primers” on key topics over the course of the project, to be sent out with City newsletters and other communication. These primers will use non-technical language and graphics to explain key concepts and include a set of FAQs. The topics will be decided in consultation with City staff, but the budget anticipates a total of 5 such fact sheets. R+A will also prepare workshop flyers for each of the public workshops and informational community forums. These will not be mailed to all residents in the City but will be designated for printing, social media, and email.

Task 2.4: General Plan Advisory Committee (GPAC) Meetings The R+A team proposes ten meetings with the General Plan Advisory Committee (GPAC) to obtain high-level feedback on the planning process and products. We are assuming that the GPAC will be meeting in person in Hercules. Each GPAC meeting will be attended by two R+A facilitators.

The general flow of GPAC meetings will be approximately every two months, and related to the phases of work, as listed below. These can be adjusted after discussion with City staff to best meet project needs:
• Meeting #1: Introduction to the project and the role of the GPAC • Meeting #2: Issues, opportunities, community priorities • Meeting #3: Focus areas and development vision
• Meeting #4 and #5: Land use options
• Meeting #6: Preferred land use options
• Meeting #7: Land use designation changes and development standards • Meetings #8 and #9: Policy development
• Meeting #10: Responses to comments on the Public Review Draft Elements and Draft EIR For each GPAC meeting, R+A will prepare agendas and meeting materials, facilitate the meetings, and provide summary notes. All the meetings will be open to the public and include time for public input and participation. City staff responsibilities will include logistics and communication with GPAC members, identifying meeting spaces, and providing support during the meetings.

Task 2.5: City Council and Planning Commission Meetings The scope includes a total of eight in-person meetings for this task, assuming four meetings each with the Planning Commission and City Council, not including adoption hearings. These meetings will be structured across four rounds of engagement to coincide with key phases of work. For each meeting, R+A will collaborate with City staff to prepare meeting objectives and materials and facilitate the meeting and discussion. City staff will be responsible for preparing 42 Raimi + Associates 4 Hercules General Plan Update
staff reports and notifications.

The Planning Commission meetings will typically be scheduled in advance of City Council meetings in each set of meetings, to provide Council members with a summary of feedback and recommendations received on the relevant topic and to facilitate decision-making. The same set of meeting materials will be used for both meetings, with minor changes as needed. The sequence of meetings is anticipated to be as follows but may be modified as the project progresses:
• PC+CC #1: Introduction to the project, issues, opportunities, and vision Aligns with Part 1 of the Approach (Issues, Opportunities, and Vision) and with Task 3 • PC+CC #2: Land use options
Aligns with Part 2 of the Approach (Land Use Direction) and with Task 4 • PC+CC #3: Preferred land use options
Aligns with Part 3 of the Approach (Land Use Direction) and with Task 4 • PC+CC #4: Draft policies and programs
Aligns with Part 4 of the Approach (Policy Direction) and with Task 5 Task 2.6: Meetings with WCCTC, EDC, and Tribal Consultation R+A has included six meetings in its scope to meet with the WCCTC, EDC, and other groups as determined by the City. The budget assumes three in-person and three virtual meetings. The timing of these meetings is estimated to align with the first three sets of Planning Commission and City Council meetings described in Task 2.4. The schedule for these meetings will be finalized after discussion with City staff. Consultant Team meetings with the EDC and WCCTC are estimated to be as follows:
• R+A and Strategic Economics will meet with the EDC in alignment with PC+CC meetings #1, #2, and #4, to get input and inform the work in Tasks 3, 4, and 5. • Fehr & Peers will provide notice to and support the City in consulting with the West Contra Costa Transportation Commission (WCCTC) and other WCCTC jurisdictions. R+A and Fehr and Peers will meet with the WCCTC in alignment with PC+CC meetings #1 and #2, to get input and inform the work in Task 3 and Task 4.

As part of this task, Rincon, on behalf of the Consultant Team, will support the City in fulfilling its obligations under Senate Bill (SB) 18 and Assembly Bill (AB) 52, which require formal consultation with California Native American tribes traditionally and culturally affiliated with the area when adopting or amending a General Plan. Rincon will prepare consultation materials for City use, including notification letters, project location maps, a project description, and instructions for requesting consultation. Rincon will coordinate with the Native American Heritage Commission (NAHC) to obtain the current list of tribes, including the Confederated Villages of Lisjan, as mentioned in the RFP. While Rincon will assist in preparing materials and providing technical support, the City will be responsible for mailing and directly corresponding 43 Raimi + Associates 5 Hercules General Plan Update
with tribes as the lead agency. Feedback received during consultation will be documented and incorporated into the policy framework to ensure tribal perspectives are reflected in the updated General Plan.

Task 2.7: Informational Community Forums
The R+A team will organize two informational forums to provide relevant background information on key topics related to the General Plan Update. These will be organized as in- person, 2-hour long sessions led by a subject matter expert from the Consultant Team. These forums will be an opportunity for community members as well as City decision-makers to understand these topics in more depth, ask questions, and help set the policy direction for the topic. The forums could be timed to be in-between Workshops #1 and #2, prior to the Consultant Team preparing the land use options and buildout studies. The scope includes informational sessions on two key topics. An additional forum could be included if needed, using funds from the project contingency:
• Forum #1: Economic development and retail (led by Strategic Economics) • Forum #2: Mobility and transportation (led by Fehr and Peers)

Task 2.8: Community Workshops / Open Houses
R+A will organize four community workshops to provide community members with focused project updates and to invite their input through a variety of techniques. Aligned with each workshop, there will be an online survey to broaden the outreach. The workshops will be in- person events, facilitated by 3 to 4 members of the Consultant Team, with subconsultants attending as needed to support their areas of work. City staff will support R+A and be responsible for advertising the events, securing a venue, and related logistics.

Each workshop is anticipated to be 2 to 4 hours long and will include a short presentation and a combination of interactive table exercises, live polling using digital interactive tools (e.g., Mentimeter), and discussions at stations with display exhibits. R+A will develop the workshop format and prepare the agenda, consolidating and synthesizing relevant materials from the technical team when needed. R+A will facilitate the workshops and provide summary notes documenting input and identifying common discussion themes. The exact structure and content for each workshop will be developed in discussion with the City Team.

The sequence of the workshops is anticipated to be as follows:
• Workshop #1: Introduction to the project, issues and opportunities, focus areas, development vision - aligned with Online Survey #1
(corresponds with Part 1 of the Approach)
• Workshop #2: Land use options and buildout studies - aligned with Online Survey #2 (corresponds with Part 2 of the Approach and Task 4 of the scope) 44 Raimi + Associates 6 Hercules General Plan Update
• Workshop #3: Policy Direction - aligned with Online Survey #3 (corresponds with Part 3 of the Approach and Task 5 of the scope) • Workshop #4: Public Review Draft policies and programs – aligned with Online Survey #4 (corresponds with Part 4 of the Approach and Task 6 of the scope) City staff will be responsible for mailing flyers and physically distributing flyers throughout the City, securing meeting rooms, and providing small group facilitators as needed beyond Consultant Team members. The R+A team will arrange for light refreshment as part of the workshops, and will work with the City to provide childcare as needed. R+A has set aside funds for translation and interpretation of materials. This is a “not to exceed” amount. Our scope also assumes that live translation and interpretation, if needed, could be provided at the workshops using AI-based apps (such as Wordly).

Task 2.9: Online Surveys / Forms
R+A will prepare the four online surveys or feedback forms using MetroQuest, SurveyMonkey, or another online survey platform to obtain feedback on General Plan direction. The surveys will be available through a link on the project website and will be used to broaden outreach and make it more accessible and easier for people to participate. The survey platform will be selected to enable R+A to easily analyze responses by demographics, neighborhood location, and length of tenure in the city. R+A will provide the top-of-line survey results. Detailed analysis of survey results is outside the team’s scope.

The sequence of the online surveys is anticipated to be as follows:
• Online Survey #1: Introduction to the project, issues and opportunities, focus areas, development vision - aligned with Workshop #1 (corresponds with Part 1 of the Approach)
• Online Survey #2: Land use options - aligned with Workshop #2 (corresponds with Part 2 of the Approach – Land Use Direction and Task 4 of the scope) • Online Survey #3: Policy Direction - aligned with Workshop #3 (corresponds with Part 3 of the Approach – Policy Direction and Task 5 of the scope) • Online Survey #4: General Plan Elements - aligned with Workshop #4 (corresponds with Part 4 of the Approach and Task 6 of the scope)

Task 2.10: Stakeholder Meetings
The Consultant Team will conduct up to 10 virtual one-hour stakeholder meetings or interviews.

Stakeholders will be identified with staff and may include City Council members, advocacy organizations, major industry representatives, small business owners, real estate brokers, developers, major property owners, and community leaders. It is anticipated that these meetings 45 Raimi + Associates 7 Hercules General Plan Update
will be facilitated through a virtual meeting platform such as Zoom or Microsoft Teams. R+A will prepare a brief summary of the results of the stakeholder interviews. Our expectation is that these meetings will occur at the beginning of the project, each meeting will have 1-2 people, the meetings will be informal without any presentation, and City staff will be responsible for logistics.

Task 2 Deliverables
• Community Engagement Strategy Memo - draft and final
• Dedicated General Plan Update website materials (base map, FAQs, timeline graphic) and regular updates and maintenance
• Citywide notification (postcard/ mailer)
• Project Fact Sheet (draft and final)
• Flyers for each workshop and informational session (draft and final) • Project “fact sheets” including FAQs
• Informational “primers” on key topics (5x)
• GPAC, WCCTC, EDC, and other meeting agendas, presentation slides (PPT), and meeting summaries (one set for each meeting)
• Informational forums including facilitation and materials (2x) • Workshop agenda, materials, and summary (4x)
• Online survey questionnaire and top-line result summary (4x) • Stakeholder questions and summary of stakeholder interviews Task 3: Existing Conditions Analysis
To initiate the General Plan technical work, the Consultant Team will carry out an analysis of the current existing conditions. Consultant Team members will review/audit pertinent planning data documents related to each topical report and assembled during Tasks 1.3 and 1.4, including current General Plan elements, voter initiatives, past amendments, long-range plan documents, area plans, related State law, and relevant CEQA documents.

The team will summarize findings in a set of Technical Memoranda (Tasks 3.1-3.8 below) that identify the key issues, opportunities, and priorities that will be the focus of the General Plan Update. These memos will serve as background and resources for City staff, the Consultant Team, and the public throughout the process. The memos will focus on summarizing key facts and information, without providing recommendations for policy direction or actions, and will be written so that they can be easily adapted into the introductory sections of corresponding 46 Raimi + Associates 8 Hercules General Plan Update
elements and/or sections of the EIR.

Task 3.1: Land Use Setting and Sites Inventory
The Land Use Setting memo will document key characteristics such as regional setting and importance, key demographics related to land use and housing, existing land uses, zoning designations, community destinations, and urban design and character. The memo will include maps, tables, and diagrams to support the text narrative.

R+A will use data analysis, mapping, and document review, including but not limited to:
• Reviewing the current Land Use, Growth Management, Housing, and Safety Elements • Reviewing relevant sections of the Municipal Code, including the Hercules Plan Regulating Code and the New Town Center zoning district, and identifying potential regulatory and zoning barriers to housing development
• Identifying items that need to be addressed to be in compliance with State laws • Reviewing Contra Costa Local Agency Formation Commission’s 2019 Municipal Service Review of the Hercules Sphere of Influence.

A key part of the work in this task will be to prepare a Sites Inventory of potential development/ redevelopment sites in Hercules to inform the work in Task 4. Based on available information and interviews with City staff and select property owners and/or brokers, combined with field observation as required, R+A will identify and assess sites with the potential to be developed or redeveloped within the 2050 planning horizon. Candidate sites may include pipeline projects, vacant and underutilized sites, and light industrial and commercial sites.

Task 3.2: Circulation Setting
Fehr & Peers will review the existing Circulation Element and other relevant planning documents to identify key issues and new legal and legislative requirements that need to be addressed in this update. In particular, this review is expected to focus on evolving topics such as vehicle miles traveled, roadway safety, emergency evacuation, post-COVID changes to travel behavior and transit service, recent infrastructure improvements, and implications of the city’s latest Housing Element. This work will also inform transportation-related work in Task 4.

Fehr & Peers will prepare a memo briefly summarizing the City’s existing and planned circulation network, identifying potential areas for improvement to accommodate planning and policy goals, including the roadway system, truck routes, safety, transit, and active transportation. As a part of this task, Fehr & Peers will complete an access gap analysis for the Hercules Hub station area to achieve conformance with MTC’s Transit-Oriented Communities Policy Administrative Guidance. This task will include identifying destinations within a 10-minute walk and 15-minute bicycle or bus/shuttle trip, including Equity Priority Communities, and highlighting key access barriers. Fehr & Peers will also identify opportunities for Mobility Hub planning and implementation as described in MTC’s Mobility Hub Implementation Playbook. 47 Raimi + Associates 9 Hercules General Plan Update
Consistent with the requirements of SB 932, Fehr & Peers will include a summary of the city’s High Collision Network, focused on identifying and reducing the risk of fatal and severe injury collisions on the citywide network. Summary maps and a discussion of key safety issues in the city, with an emphasis on collisions with vulnerable users (pedestrians and bicyclists), will be taken from the City’s 2022 Local Roadway Safety Plan. Fehr & Peers will also review the existing truck routes and map of sensitive receptors consistent with requirements under AB 98.

Fehr & Peers will retain a data collection firm to collect 24-hour midweek average daily traffic (ADT) traffic counts for up to 10 roadway segments throughout the city. The data collection locations will be determined in consultation with city staff and the Consultant Team; it is likely to focus on key roadways that provide access between key destinations in the city. Using the ADT data, the existing conditions weekday segment Level of Service will be analyzed for the study locations. LOS will be calculated using the methodologies for the Highway Capacity Manual, 7th Edition.

Task 3.3: Economic Development Setting
Strategic Economics will prepare an assessment of the Hercules economy’s 20-year growth trends based on changes to the City’s business mix, and to the extent that data is available, jobs by industry and sales tax generation by industry. These will be compared with changes in real estate market performance for all land use types to be considered in the General Plan, including single and multifamily housing, shopping centers, office, industrial buildings, and mixed-use development.

This existing conditions memo will also evaluate population growth trends such as changes in population and household size, age and income distributions, the population’s racial and ethnic distribution, levels of educational attainment, employed residents’ occupational mix, and commute patterns into and out of the City. To provide context for the City’s economic, real estate market, and demographic changes, benchmark data will be provided for other cities in West Contra Costa County as well as for the entire County.

Population and employment trends will be compared to Plan Bay Area 2050 citywide growth projections to determine the ways in which future demand for housing and commercial space in the City may shift over the course of the General Plan’s time horizon. Strategic Economics will also conduct a literature review to determine how larger industry trends, including the impact of artificial intelligence and the move towards online shopping, will impact future land demand patterns in Hercules. As part of this task, Strategic Economics will also conduct stakeholder interviews and focus groups with business owners, property owners, real estate brokers, and developers. This information will be structured to help identify potential opportunity sites within the City that may have potential to accommodate different uses and/or more intensive development in the future, and will provide the basis for establishing the General Plan’s Economic Development goals and policies.

Task 3.4: Open Space and Conservation Setting
The Consultant Team will produce a technical memo that will serve two purposes: 1) document 48 Raimi + Associates 10 Hercules General Plan Update
the existing open space and conservation setting, and 2) review the current General Plan for legislative consistency with SB 1425.

The technical memo will include an inventory of existing and planned parks, open spaces, recreational facilities, trails, and public facilities. The memo will also include assessments of equitable access to parks and open spaces, such as performance metrics like parks to population ratios and analysis of walk access to parks. Consistent with SB 1425, the Technical Memo will also analyze wildlife connectivity by identifying and mapping habitats, urban forest, waterways, wetlands, etc., as well as climate resilience and other co-benefits by analyzing anticipated climate impacts that could affect open spaces and their use. The memo will also address natural and human environmental resources (like cultural resources).

To document consistency with SB 1425, R+A will review the Open Space and Conservation, Land Use, Growth Management, and Safety Elements and other planning documents addressing parks, recreation, and open space, such as the 2024 Parks and Recreation Facilities Master Plan, Measure M, and the Refugio Creek Watershed Vision Plan, and catalog policies and programs that meet SB 1425 requirements. This review, as well as the technical analysis conducted for this memo, will provide a greater understanding of the City’s compliance with SB 1425 and whether there are gaps in achieving compliance. If gaps are identified, R+A will identify potential interim text amendments to the Open Space and Conservation Element to comply with SB 1425 (compliance required by Jan. 1, 2026).

Task 3.5: Infrastructure Setting
Using existing sewer, water, and storm drain master plan reports, BKF Engineers will prepare a brief memo summarizing existing wet utility system infrastructure conditions, including capacity, planned improvements, and known deficiencies, to help set the baseline for the project. If a master plan report is not available, BKF will base its analysis on available information provided by City staff. If GIS information for existing wet utility networks is available, BKF will prepare map exhibits for the existing major utility trunk lines within City limits. Note that the scope does not include modeling of existing utilities.

Task 3.6: Environmental Setting
Rincon will analyze the city’s existing CEQA documents related to the General Plan and draft the Environmental Setting to be included in the EIR, including any relevant maps and key findings related to State requirements for Open Space and Conservation Elements to complement Task

3.4. Task 3.7: Noise Setting
Rincon will describe the city’s current noise environment and regulatory standards, identify significant sources of noise, and develop noise contour mapping using traffic data provided by Fehr & Peers.
49 Raimi + Associates 11 Hercules General Plan Update
Task 3.8: Existing Conditions Summary Memo
R+A will prepare a concise Summary Memorandum (or presentation) compiling key takeaways and the most critical information and maps from Tasks 3.1 to 3.7, highlighting key conclusions, decision points, and recommended approaches to the General Plan Update, and use this Summary Memorandum for engagement efforts and meetings with Planning Commission, City Council, and other groups.

Building on the key findings from each of the existing conditions Technical Memoranda, the Summary Memo will include a conceptual map of existing plans, areas of stability, and areas of potential land use change. “Areas of stability” are areas where significant land use change is not anticipated but that may be candidates for enhancement (e.g., preserved open space, established neighborhoods). Likewise, “areas of change” are areas that are candidates for future growth and development, like the New Town Center, the Hercules Hub, and potential mobility hubs.

Task 3 Deliverables
• Existing Conditions Technical Memos - draft and final o Land Use Setting and Sites Inventory
o Circulation Setting
o Economic Development Setting
o Open Space and Conservation Setting
o Infrastructure Setting
o Environmental Setting
o Noise Setting
• Summary Memo (or presentation) - draft and final
Task 4: Land Use Direction
As part of Task 4, the Consultant Team will identify and define focus areas for land use change and future development, identify the development vision, explore land use options in the focus areas, arrive at a preferred land use option, and develop standards for changes in land use designations.

Task 4.1: Identify and Map Focus Areas
Task 4.1 will include systematic analysis, mapping, and discussion to identify focus areas for potential land use change within Hercules. “Focus areas” are sites or areas that are likely to 50 Raimi + Associates 12 Hercules General Plan Update
develop or redevelop by 2050. R+A’s starting point will be the conceptual map of areas of stability and areas of change prepared for Task 3.8, which will be based on the Task 3.1 Sites Inventory, the Task 3.3 market demand and opportunity sites analysis, and related key findings from the other existing conditions memos.

To complement the technical analysis, community input from Planning Commission meeting #1, City Council meeting #1, Workshop #1, Online Survey #1, as well as focused stakeholder meetings (e.g., BART, Caltrans as part of Task 2.9) will also inform the identification of focus areas. The focus areas will be refined in consultation with City staff and the Steering Committee (Meeting #3). R+A will prepare a map of the focus areas, highlighting areas of stability and areas of potential transformation, including a table highlighting key attributes of each focus area.

Task 4.2: Identify Development Vision
Concurrently with Task 4.1, R+A will draft a development vision for the city that addresses issues and opportunities identified during initial community engagement. Specifically, the development vision will be informed by issues, opportunities, and priorities identified based on community input during Planning Commission meeting #1, City Council meeting #1, Survey #1, Workshop #1, and focused stakeholder meetings (e.g., neighborhood associations/HOAs). The development vision will be refined in consultation with City staff and the Steering Committee (Meeting #3), in conjunction with the focus areas (Task 4.1).

Task 4.3: Targeted Land Use Options
Based on the focus areas map and development vision, the Consultant Team (specifically R+A, Fehr & Peers, Strategic Economics, and BKF) will explore up to three land use development options for each focus area, including opportunities for Mobility Hub planning and implementation. Note that these options are not design frameworks exploring drastic changes in street and block layout; rather, these will be curated to reflect the development potential of the selected focus areas and will vary mainly in assumptions about changes in use, density, and/or intensity.

R+A will facilitate working meetings with City staff and subconsultants to refine the Land use development options. SE will provide input on likely uses for each focus area as well as capacity needed to accommodate projected growth and qualitatively address the fiscal implications of any potential changes in use. Fehr & Peers will collaborate on mobility and circulation aspects of the options and recommend mobility network improvements. BKF will provide high-level input on the wet utility infrastructure improvements needed to support land use changes as part of the land use and mobility options. Open space considerations will also be included and assessed by the Consultant Team.

The land use options will be further refined during Steering Committee meetings (Meetings #4 and #5), Planning Commission Meeting #2, meetings with the Economic Development Committee and other City departments, and City Council Meeting #2. Community input on the land use options will be invited via Workshop #2, Online Survey #2, and key stakeholder meetings.
51 Raimi + Associates 13 Hercules General Plan Update
To summarize the work on the land use options, R+A will prepare a concise briefing book with maps, a brief text narrative, and related materials, which will be used to facilitate meetings as part of this task.

Task 4.4: Preferred Land Use Options
Based on the community feedback received on the land use options, R+A will prepare a recommended land use option for each focus area. The recommendation will be informed by input from other members of the Consultant Team. Strategic Economics will confirm the development feasibility of the preferred option, Fehr & Peers will identify mobility network improvements that pair with the preferred option, and BKF will recommend any necessary wet infrastructure improvements.

Input from the Steering Committee (meeting #6) and Planning Commission (meeting #3) will be incorporated into the staff report for the meeting during which the “preferred” land use options will be selected by the City Council (meeting #3).

Task 4.5: Focused Buildout Studies and Visualizations
In coordination with the work on land use options in tasks 4.3 and 4.4, R+A will prepare a set of focused buildout studies or design alternatives for 4-5 areas selected with the City’s input. While tasks 4.3 and 4.4 will focus on land use changes for selected focus areas, this task (task 4.5) will select key areas such as Hercules Hub, New Town Center, North Shore Business Park, etc. and prepare massing studies using SketchUp to illustrate options for built form massing and articulation, and/or public realm and streetscape improvements.

As part of this task, R+A will collaborate with a professional renderer to prepare up to 4 visualizations to illustrate the buildout scenarios. These visualizations could be street-level or low aerial perspectives illustrating built form massing and streetscape improvements. The renderings will be used in Workshop #2 and added to the project website to communicate what potential transformations could look like, to community members.

Task 4.6: Development Standards for Land Use Designation Changes Based on the preferred land use options for each focus area, R+A will identify appropriate changes in land use designations, and work with City staff and the Steering Committee (meeting #7) to identify appropriate development standards for each changed land use designation, building on the existing zoning ordinance wherever possible. R+A will create a concise memo with the preferred land use options and updated development standards for the changes in land use designations.

Task 4 Deliverables
• Focus Areas Map and attribute table
• Development Vision Memo – draft and final
52 Raimi + Associates 14 Hercules General Plan Update
• Land Use Options Briefing Book
• Buildout Studies Briefing Book including Visualizations and Renderings • Preferred Land Use Options and Development Standards Memo – draft and final Task 5: Policy Development
Informed by the work products from Tasks 3 and 4 as well as related community input, the Consultant Team will collaborate with City staff to draft General Plan goals and policies for community review and City Council confirmation.

Note: Consultant Team members may utilize budget from both Tasks 5 and 6 for Tasks 5.1 and

5.2, depending on the level of detail included in the Policy Frameworks. The cumulative budgets for Tasks 5 and 6 will remain the same regardless.

Task 5.1: Policy Direction
The Consultant Team will identify potential shifts in policy direction based on key findings from the Existing Conditions Analysis (Task 3), initial rounds of community input, and a review of policies in the current General Plan. The Consultant Team will then hold a series of “strategy meetings” with City departmental staff to refine policy direction for open space and conservation, land use, economic development, and circulation.

Task 5.2: Policy Frameworks
The Consultant Team will then prepare policy frameworks for each General Plan element being updated. Each policy framework will summarize policy drivers (e.g., key findings from the existing conditions analysis, State requirements, community priorities) and include draft goals and policies as well as initial ideas for implementation actions.

Using community-friendly summaries of changes in policy direction, community feedback on the policy frameworks will be invited through Steering Committee meeting #8, Survey #3, Workshop #3, and focused stakeholder meetings. All of the feedback will be documented in a comment matrix that can be filtered by element, goal, and policy.

Based on a review of community feedback with City staff, recommendations for policy direction will then be presented to the Steering Committee (meeting #9), Planning Commission (meeting #4), and Economic Development Committee before requesting that the City Council confirm the updated General Plans policy direction (meeting #4).

Task 5 Deliverables
• Policy Direction Strategy Meeting Agendas
• Policy Frameworks – admin and public drafts
53 Raimi + Associates 15 Hercules General Plan Update
• Comments matrix detailing community feedback on Policy Frameworks Task 6: General Plan Elements
This task involves the drafting of the Administrative, Screencheck, and Public Review Drafts of the General Plan elements being updated. Task 6 will be closely coordinated with work in Task 7, Environmental Impact Report, for efficiency and consistency.

Task 6.1: Consistency Review, Outline, and Layout
Once the policy direction is confirmed in Task 5, R+A will conduct a consistency review to ensure internal consistency (including elements that are not being updated) and to streamline elements by removing any overlap and redundancies.

The Consultant Team will then prepare an outline of each General Plan element being updated.

Along with the outline, R+A will prepare graphically illustrative, user-friendly page layouts to communicate the design and appearance of the General Plan.

Task 6.2: Administrative Draft Elements
Based on City feedback on the General Plan outline and the policy direction from the City Council in Task 5.2, the Consultant Team will prepare an Administrative Draft of each of the five General Plan elements being updated. We anticipate that each of the elements will include a summary of drivers (adapted from the Policy Frameworks), a summary of the policy direction, regulatory diagrams and standards (as appropriate), and goals, policies, and a complete set of implementation actions. Implementation actions will likely include:
• Studies that should be completed
• Plans that need to be created or updated
• Major physical improvements
• Zoning Code updates to reflect updated land use development standards • Other City initiatives.

The Administrative Draft Elements will not use a detailed graphic layout; instead, this first version of the document will focus on the narrative and written content, plus minimally necessary supporting figures and diagrams.

The anticipated content of each of the elements is summarized below:

Land Use Element. R+A will be the primary author of the Land Use Element, which will include, at a minimum:
• Land Use Map. Land use map, text narrative, and related diagrams and tables to illustrate 54 Raimi + Associates 16 Hercules General Plan Update
the updated land use map of designations.
• Land Use Designations and Development Standards. Descriptions of the land use designations that will shape future development, including allowed uses and development standards (e.g., density, FAR), to guide future zoning updates. • Growth Projections. Estimated development using metrics such as density and Floor Area Ratio to estimate the number of potential housing units and non-residential area resulting from the land use changes. The projections will be summarized in narrative and tabular format in the Land Use Element and also provided to Fehr & Peers and Rincon by TAZ for the TIA and EIR.
• Goals, Policies, and Programs. Goals, policies, and implementation actions to support development consistent with the Land Use Map.

Circulation Element. Fehr & Peers will prepare the Administrative Draft of the Circulation Element of the General Plan. The Circulation Element will build upon the City’s 2018 Update and include policies, maps, and diagrams addressing the transportation system necessary to support the preferred land use option and regulatory compliance. Key emphasis will include the following:
• TOC Compliance. Fehr & Peers will identify infrastructure and/or service improvements around the Hercules Hub that would expand the geographic area that can be accessed, consistent with the MTC TOC Policy. This task will include identifying opportunities for Mobility Hub planning and implementation as described in MTC’s Mobility Hub Implementation Playbook.
• SB 932 Compliance. Fehr & Peers will identify focused improvements to active transportation safety consistent with SB 932. High-injury streets and intersections will be identified along with improvements to reduce traffic collisions and prioritize safety for all modes. The Circulation elements layered network will incorporate the principles of the Federal Highway Administration’s Safe System approach, including policies that aim to reduce fatal and serious injuries for all road users through a holistic assessment of the roadway system.
• AB 98 Compliance. If necessary, Fehr & Peers will propose modifications to the specific travel routes for the transport of goods, materials, or freight for storage, transfer, or redistribution to safely accommodate additional truck traffic and avoid residential areas and concentrations of sensitive receptors.

Economic Development. Strategic Economics will lead the preparation of the update to the Economic Development Element, which will address:
• Key Economic Opportunities. Strategies to take advantage of key economic opportunities as identified during the planning process.
• Financing Mechanisms. Identification of avenues to finance infrastructure and public 55 Raimi + Associates 17 Hercules General Plan Update
facilities in conjunction with the buildout of the General Plan, while supporting the City’s economic development goals and ensuring the City’s budget is not negatively impacted.

Open Space and Conservation. The Consultant Team will prepare the Open Space and Conservation Element with support from Rincon. This Element will include goals, policies, and implementation actions to steward Hercules’ natural, cultural, and recreational resources. Key focus areas of this Element include:
• Open space improvements. Improvements to existing public facilities, parks, open spaces, trails, and recreation programs.
• Need identification. Identification of new facility needs, ensuring equitable access for all residents.
• Natural resource preservation, including biological resources, mineral resources, water resources, etc.
• Human environmental resources, such as agricultural resources and cultural resources. • Legal compliance. Policy and implementation actions to achieve consistency with SB 1425 and other applicable State law.

Noise Element. Building on the work in Task 3, Rincon will model general plan buildout traffic noise levels using a version of the U.S. Federal Highway Administration (FHWA) Traffic Noise Prediction Model using traffic data for plan buildout conditions. Rincon will graphically compare noise contours for existing conditions and one for the future plan buildout based on the results of traffic noise modeling provided by Fehr and Peers. Rincon will provide policies and programs related to existing and future noise impacts and recommend implementation actions to address these.

Task 6.3: Screencheck Draft Elements
City staff will review the Administrative Draft General Plan elements and provide a single set of consolidated, non-conflicting, and actionable revisions using Microsoft Word tracked changes and comments. The Consultant Team will review the proposed changes by staff to ensure internal consistency among elements and conformance with State Law and then prepare formatted Screencheck Draft General Plan elements using the design template. This iteration of the Plan Update will also incorporate additional imagery and graphics.

The City Team will review the Screencheck Draft and provide comments. The scope and budget assume that City comments on the Screencheck Draft elements be limited to typos, plan layout and design (with no further content edits aside from errors and minor revisions) and will require only minimal work on the part of the Consultant Team prior to layout and design of the Public Review Draft.

Task 6.4: Public Review Draft Elements
The Consultant Team will prepare a Public Draft of the General Plan Elements based on comments provided by City staff on the Screencheck Draft. Using community-friendly summaries of changes made since the community last reviewed land use options and draft 56 Raimi + Associates 18 Hercules General Plan Update
policies, community feedback on the Public Draft Elements and Draft EIR will be invited through Survey #4, Workshop #4, and focused stakeholder meetings.

Based on a review of community feedback with City staff, recommendations for refinements to the elements will then be presented to the Steering Committee (meeting #10) before proceeding with adoption hearings for the updated elements.

Task 6 Deliverables
• General Plan outline and page layout - draft and final • Administrative Draft General Plan Elements
• Screencheck Draft General Plan Elements
• Public Draft General Plan Elements
Task 7: Environmental Impact Report
On behalf of the Consultant Team, Rincon Consultants (Rincon) will lead the work on the Environmental Impact Report (EIR) for the General Plan Update to assess the environmental impacts of the Plan in compliance with the provisions of the California Environmental Quality Act (CEQA) review and submittal. This is anticipated to consist of a Draft and Final Environmental Impact Report and Mitigation Monitoring and Reporting Program. Fehr & Peers will be responsible for the transportation section of the EIR, including VMT analysis, and Raimi will provide support for meetings, review, and coordination with the larger Consultant Team as needed. Our scope includes all required public postings and noticing for public comments.

Task 7.1: Kick-Off, Project Description, and Meetings
Rincon staff will prepare for and participate in a virtual kick-off meeting with City staff to discuss process, scope, and approach for the CEQA analysis. Rincon will prepare and attend meetings throughout the duration of the CEQA analysis to facilitate coordination with City staff, project oversight, budget, and schedule management. Rincon will also prepare a description of the project for the EIR that includes descriptions of build-out projections, existing and future land use patterns, and policy changes included in the General Plan update (Tasks 4, 5, and 6). Rincon assumes the General Plan buildout projections and land use pattern will not change following preparation of the Project Description; however, General Plan policies may be modified as the draft General Plan elements are developed and refined.

Task 7.2: NOP and Scoping Meeting
Rincon will prepare a draft Notice of Preparation (NOP) to alert public agencies to the project and to solicit their input on the scope of the study. Rincon will submit a draft copy of the NOP for City review and a final PDF copy of the NOP to City staff for posting on its website and for distribution to public agencies. The City will distribute the NOP using the City’s NOP distribution 57 Raimi + Associates 19 Hercules General Plan Update
list, which Rincon will review and make suggestions on. Rincon will be responsible for filing the NOP with the State Clearinghouse/Office of Planning and Research.

Rincon will facilitate a public and agency scoping meeting associated with the release of the NOP during the 30-day NOP period to introduce the community to the EIR process and obtain input on the EIR scope of work. Up to two Rincon employees will attend the scoping meeting virtually. Rincon will prepare a brief presentation for the meeting and will provide a summary of all input gathered, which will be included in the Draft EIR along with any written public comments received during NOP comment period.

Task 7.3: VMT Assessment and EIR Support
Fehr & Peers will prepare the transportation impact assessment for the General Plan Update, based on vehicle miles traveled (VMT), that includes determinations on the significance of project impacts with VMT thresholds and recommended mitigation measures to address identified impacts. It is our understanding that the City has not yet established its own VMT thresholds of significance and relies on the guidance provided by CCTA. To comply with SB 743, the City will need to address questions related to VMT analysis methodologies, thresholds, and feasible mitigation measures, as well as whether the City will retain a level of service policy goal.

The new VMT methodology and thresholds should be developed and documented by the City before preparation of the General Plan EIR documents. Fehr & Peers will use the latest version of the CCTA Travel Demand Model to prepare estimates of VMT. Fehr & Peers will prepare a memo documenting a recommended VMT methodology and threshold based on discussions with City staff and will incorporate one round of consolidated comments.

Fehr & Peers will use the CCTA Travel Demand Model to prepare estimates of existing, cumulative no project, and cumulative with project VMT (for the preferred alternative only). Fehr & Peers will work with the project team to translate General Plan growth forecasts into land use categories for each traffic analysis zone (TAZ). VMT estimates will be prepared to inform analysis of transportation, greenhouse gas emissions, air quality, and noise. As an optional task, Fehr & Peers can also prepare cumulative weekday segment Level of Service for the same study locations as the existing conditions analysis, though this is not required for CEQA. This is currently not included in our scope.

Potential significant impacts will be measured based on changes to baseline conditions that occur under the cumulative plus project scenario consistent with CEQA Guidelines Section 15125 (a). The approach to transit, bicycle, pedestrian, and truck impact evaluation will be qualitative and generally rely on potential disruptions to these system components that could be caused or exacerbated by the proposed plan. Fehr & Peers will also address CEQA Guidelines Section 15125 (d), requiring an analysis that examines inconsistencies between the currently adopted General Plan and the proposed plan by comparing transportation network performance differences between the cumulative no project and cumulative plus project scenarios. These differences do not constitute impacts, as impacts will be determined as described above, but the information is required to be disclosed for CEQA purposes.

Mitigation measures would be identified for impacts that remain potentially significant even 58 Raimi + Associates 20 Hercules General Plan Update
after General Plan policies and programs are implemented. Where impacts cannot be fully mitigated, significant unavoidable impacts may be documented.

Task 7.4: Administrative Draft EIR
Rincon will prepare a Draft EIR containing all information required by Sections 15124 through 15129 of the CEQA Guidelines. Rincon will respond to one round of consolidated comments on the Administrative Draft EIR and preparation of a Screencheck draft EIR. Rincon will also provide an Administrative Record which will include all reference material used for the preparation of the Draft EIR in PDF format for the City’s files. Fehr & Peers will prepare the transportation section of the General Plan EIR. The transportation section for the ADEIR will cover topics related to the roadway, transit, bicycle, pedestrian, and truck components of the transportation system.

Task 7.5: Public Draft EIR
Rincon will respond to one round of consolidated comments on the Screencheck Draft EIR.

Rincon will prepare the Public Draft EIR, the Notice of Availability (NOA), and the Notice of Completion (NOC) and will submit to the State Clearinghouse. The City will be responsible for all other mailing and posting all notices, including with the local newspaper and County Clerk.

Rincon will send electronic copies of the Draft PEIR to the State Clearinghouse including the mandatory Notice of Completion (NOC). No printed copies will be provided.

Task 7.6: Final EIR
Following public review of the Draft EIR, Rincon will prepare the Final EIR. The Final EIR will include corrections to the Draft EIR, responses to comments, and the Mitigation Monitoring and Reporting Program (MMRP). Rincon will collect and prepare formal responses to public comments on the Public Draft EIR, including a list of commentors, comment letters, responses to comments, and any added or revised text. The actual level of effort required to respond will depend on the length, detail, and sophistication of the comments, in addition to the number of letters received. Rincon will respond to one round of consolidated comments from City Staff on comment responses.

Rincon will prepare the Mitigation Monitoring and Reporting Program (MMRP) to ensure the implementation of mitigation measures identified to reduce adverse environmental impacts of the project. The MMRP will be formatted as a detailed table that describes persons/agencies responsible for monitoring compliance, timing for when monitoring must occur, frequency of monitoring, and criteria to be used to determine compliance with conditions. Rincon will respond to one round of consolidated comments from City Staff on the MMRP.

Rincon will prepare Findings required under Section 15091 and, if necessary, a Statement of Overriding Considerations (SOC) pursuant to Section 15093 of the CEQA Guidelines. Rincon will respond to one round of consolidated comments by City staff and the City Counsel and make one set of revisions to each. Rincon will prepare the Notice of Determination and will be responsible for filing the NOP with the State Clearinghouse through CEQASubmit. The City will be responsible for filing with the County Clerk and payment of all filing fees, including the 59 Raimi + Associates 21 Hercules General Plan Update
California Department of Fish and Wildlife filing fee.

Task 7 Deliverables
• CEQA kick-off meeting notes
• NOP and Scoping Meeting presentation slides and meeting notes • Administrative Draft EIR including VMT assessment
• Screencheck Draft EIR
• Public Review Draft EIR including NOA and NOC
• Final EIR including Responses to Comments and MMRP
• Findings and Statement of Overriding Considerations (if required) • Notice of Determination
Task 8. Adoption
This task includes the review and adoption process, including public hearings on the updated General Plan Elements and EIR, preparing the Final General Plan Elements, and handing over project files and data to City staff.

8.1 Matrix of Comments
R+A will prepare a matrix to track all comments received on the Public Draft General Plan Elements. City staff, supported by expertise from all Consultant Team members, will review the comments and provide a brief statement in the matrix recommending how each will be addressed in the final General Plan Elements. Note that City staff will lead this task to ensure that City staff understand and support all content in the final General Plan Elements.

8.2 Adoption Hearings
Key members of the Consultant Team will attend up to two hearings with both the Planning Commission and City Council (a total of four meetings) to review the Public Draft General Plan Elements and the Final EIR. R+A will prepare a brief PowerPoint presentation summarizing the General Plan and comments received. Staff will prepare the staff report, which will be reviewed by the Consultant Team. At the conclusion of the hearings, the City Council will determine whether to certify the Final EIR and whether to adopt/approve the General Plan Elements. Note that R+A will not prepare a revised draft of the General Plan Elements prior to hearings. The Planning Commission and City Council will review the Public Draft and a list of changes recommended by staff resulting from the community engagement process. 60 Raimi + Associates 22 Hercules General Plan Update

8.3 Final Elements
Based on final changes approved by the City Council, R+A will prepare the Final General Plan Elements. The scope assumes that only minor, editorial changes will be needed to finalize the document. In addition, this task includes formatting the existing Safety and Growth Management Elements (that are not being updated as part of this General Plan Update) for consistency in layout and graphic style. Note that for the existing Elements, only the layout will be updated, not the content or maps.

8.4 Final Data Transfer
Following the adoption of the General Plan Elements and EIR, R+A will compile and transfer all relevant materials to the City, including map files, summary notes from public meetings, background and data reports, and all other relevant public documents.

Task 8 Deliverables
• Matrix of Comments and Responses
• Public Hearing presentation
• Final General Plan Elements (including layout update of existing Safety and Growth Management Elements)
• General Plan data and materials
Task 9: Project Management and Meetings
The R+A project manager will be responsible for ensuring timely and effective communication between the City and the Consultant Team, and for overall project coordination.

9.1: Project Management and Meetings
Regular meetings (typically bimonthly) with the City Team will be scheduled to provide project updates, and agendas and meeting minutes will be shared with the entire team. Regular email updates will keep the entire team aware of ongoing tasks. Invoicing and project progress will be carried out monthly, with summary memos provided to the City.

This task covers project management tasks up to the maximum budget, including “informal” communication via email and phone, management, and supervision of the subconsultants on the team, periodic updates to the work plan as needed, and other project management tasks.

Task 9 Deliverables
• Meeting agendas and follow-up actions
61 Raimi + Associates 23 Hercules General Plan Update
• Monthly invoicing
• Monthly project progress reports
Scope and Budget Assumptions
The following are the scope and budget assumptions for the project. • The level of effort for each task is limited to the general number of hours for each task listed in the budget spreadsheet. Extra work is defined as work not identified in the scope of work above or at a higher level of effort than the number of hours in Exhibit B (Budget Estimate). • R+A team members may reallocate hours between tasks if individual tasks are completed in less time than anticipated and if approved by the City.
• All studies that the team will prepare are identified in the scope of work. Any studies, tasks, deliverables or reports not specifically identified are assumed to be not included. • City review time for workshop materials and meeting materials will be approximately one week.

City review of major products will be between two and four weeks, depending on the product and other responsibilities of City staff. All comments will be provided as a single set of non -conflicting and actionable comments. To the extent feasible, City staff will modify documents prepared by the team using “track changes” in Microsoft Word.
• City staff will serve as partners to the consultant team in the update process and will be responsible for, at minimum, the following activities:
o Providing data and information to the consultant team o Writing staff reports for Planning Commission, City Council, and other boards/commissions
o Logistics for all in-person meetings
o Costs of meeting facilities and supplemental costs of meetings and workshops, including but not limited to space rental, equipment rental, and childcare. o Assisting with outreach to inform the community about General Plan events. This includes mailing public notices (with the exception of the first citywide mailing) , placing notices in local newspapers, distributing meeting notices in public buildings, maintaining an email database of contacts, etc.
o Providing staff for small group discussions during public workshops (if needed) o Providing photographs to illustrate the General Plan. o Timely response to consultant team questions.
o Timely review of documents and materials prepared by the consultant team. o Other tasks as identified during the process.
• We have included a reimbursable expense for translation and interpretation of materials and meetings. This is considered a “not to exceed amount” and we will conduct as much translation and interpretation as possible with this budget. All deliverables to be used for internal staff distribution will be submitted electronically in both Microsoft Word and PDF in a manner to be determined between the Consultant and City.
62 Professional Services Agreement Agreement No. <________> City Attorney Approved, 03112024 Payment

Attachment B

PAYMENT

63 HERCULES GENERAL PLAN UPDATE
Raimi + Associates in partnership with Fehr & Peers, Strategic Economics, Rincon Consultants, and BKF Engineers
EXHIBIT B. COST PROPOSAL (Updated 2025.09.24)
Principal
(Whitmore)
Advising
Principal (Raimi)
Senior Associate
(Ganguly)
Senior Planner I
(Kotos)
Intermediate
Planner II
(Hernandez)
Planner/
Designer I
(Knappertz)
Graphic Designer
(Ledezma)
Total for Raimi
+ Associates
Principal
(Louch)
Principal
(Jacobson)
Project Manager
(Tabibnia)
Senior Engineer
(Hakim)
Engineer
(Zheng)
Total for Fehr +
Peers
Principal
(Belzer)
Associate
(Haight)
Research Analyst
(Mariscal)
Total for
Strategic
Economics
Principal
(Lizardi)
Principal
(Maddox)
Supervisor
(Acosta)
Planner III
(Davetas)
GIS
(Staff TBD)
Total for
Rincon
Consultants
Principal
(Mills)
Project Manager
(Munzer)
Sr Project
Engineer
(Figueroa)
Design Engineer
(TBD)
Project
Coordinator
(Nguyen)
Total for BKF
Engineers
Labor Cost Per
Task
Full Team
Task 1: Project Initiation

1.1 Kickoff Meeting 2 2 4 2 2380 22 1310 2 2 2 1220 22 1200 22 1180 7,290

1.2 Project Schedule and Work Plan 4 8 2940 0 0 0 0 2,940

1.3 Data Collection 2 12 12 3990 4 740 12 5 1257 2 2 766 28 2818 9,571

1.4 Site Visit 7 5 5 5 4870 0 0 0 0 4,870

1.5 Create Citywide ArcGIS Database 4 8 40 80 19740 0 0 0 2 24 24 - 10522 30,262

1.6 Base Maps 2 8 24 4810 0 0 0 0 4,810

1.7 Project Templates and Branding 2 2 12 12 4210 0 0 0 0 4,210 Subtotal Task 1 17 2 31 5 69 128 12 42,940 - 2 2 - 4 2,050 3 4 7 2,477 - 2 2 2 2 1,966 6 10 24 24 - 14,520 63,953 Task 2: Community Engagement

2.1 Community Engagement Strategy 4 2 4 8 8 16 7410 0 0 0 0 7,410

2.2 General Plan Update Website 6 - 8 32 32 56 21910 0 0 0 0 21,910

2.3 Citywide Notification, Project Fact Sheet, Informational Primers 4 12 - 24 24 24 14760 0 0 0 0 14,760

2.4 General Plan Advisory Committee Meetings (10 total) 76 70 70 - 49310 8 2680 8 2632 0 8 2536 57,158

2.5 City Council & Planning Commission Meetings (8 total) 24 72 36 36 35640 8 2680 0 0 0 38,320

2.6 Meetings with WCCTC, EDC, & Tribal Consultation (6 total) 18 40 8 24 19650 4 1340 8 12 4540 1 1 12 3036 0 28,566

2.7 Information Community Forums (2 total) 2 12 3270 2 8 2 3790 10 12 5198 0 0 12,258 2 .8 Community Workshops/ Open Houses (4 total) 64 72 20 60 64 64 66480 4 1340 6 6 2928 0 6 1902 72,650

2.9 Online Surveys / Forms (4 total) 8 - 16 32 32 40 24 25920 0 0 0 0 25,920

2.10 Stakeholder Meetings (10 total) 12 12 16 - - - - 10440 0 6 6 2928 0 0 13,368 Subtotal Task 2 218 14 322 104 286 176 168 254,790 - 2 32 2 - 11,830 38 36 - 18,226 - 1 1 12 - 3,036 14 - - - - 4,438 292,320 Task 3: Existing Conditions Analysis

3.1 Land Use Setting + Sites Inventory 10 12 0 24 40 - 14630 0 0 0 0 14,630

3.2 Circulation Setting 2 2 1020 20 2 50 100 42790 0 0 0 43,810

3.3 Economic Development Setting 4 2 1590 0 32 140 80 42548 0 0 44,138

3.4 Open Space and Conservation Setting 8 0 24 - 32 10600 0 0 0 0 10,600

3.5 Infrastructure Setting 2 2 1020 0 0 0 16 32 60 24 32084 33,104

3.6 Environmental Setting 2 2 1020 0 0 12 20 108 31380 0 32,400

3.7 Noise Setting 2 2 1020 0 0 4 4 20 6460 0 7,480

3.8 Existing Conditions Summary Memo 6 24 24 24 14190 0 0 0 0 14,190 Subtotal Task 3 36 - 46 24 48 96 - 45,090 20 2 50 - 100 42,790 32 140 80 42,548 4 12 24 128 - 37,840 16 32 60 24 - 32,084 200,352 Task 4: Land Use Direction

4.1 Identify and Map Focus Areas 2 4 8 12 24 8550 0 4 4 1952 0 0 10,502

4.2 Identify Development Vision 4 4 8 12 12 7620 0 0 0 0 7,620

4.3 Targeted Land Use Options 12 4 12 24 80 21340 8 4 6 4 30 12540 8 8 3904 0 8 28 16 13908 51,692

4.4 Preferred Land Use Options 8 8 12 24 40 16340 2 4 10 3880 2 4 1294 0 4 4 4 3292 24,806

4.5 Focused Buildout Studies and Visualizations 6 8 24 36 40 24 24350 0 0 0 24,350

4.6 Development Standards for Land Use Designation Changes 8 8 24 24 24 17040 0 0 0 0 17,040 Subtotal Task 4 40 36 88 - 132 220 24 95,240 10 4 10 4 40 16,420 14 16 - 7,150 - - - - - - 12 32 20 - - 17,200 136,010 Task 5: Policy Development

5.1 Policy Direction 12 2 16 24 36 36 22530 8 8 12 7660 12 12 5856 4 4 2084 0 38,130

5.2 Policy Frameworks
Land Use 4 2 24 - 36 36 17730 0 0 0 0 17,730 Circulation 2 - 4 1470 10 2 16 20 13150 0 0 0 14,620 Economic Development 2 - 4 1470 0 12 24 7764 0 0 9,234 Open Space and Conservation 4 2 4 36 12 24 14130 0 0 4 20 12 9348 0 23,478 Noise 2 - 4 1470 0 0 6 4 16 28 13376 0 14,846 Subtotal Task 5 26 6 56 60 84 96 - 58,800 18 2 24 - 32 20,810 24 36 - 13,620 14 4 36 44 - 24,808 - - - - - - 118,038 Task 6: General Plan Elements

6.1 Consistency Review, Outline, and Layout 4 10 12 5310 0 0 0 0 5,310

6.2 Administrative Draft Elements
Land Use 8 8 40 8 80 80 38600 0 0 0 0 38,600 Circulation 2 4 4 2150 12 4 36 12 50 29550 0 0 0 31,700 Economic Development 2 4 4 2150 0 16 84 18620 0 0 20,770 Open Space and Conservation 8 4 4 16 24 36 15780 0 0 4 48 32 21304 0 37,084 Noise 4 900 0 0 4 4 15 20 10834 0 11,734

6.3 Screencheck Draft Elements 2 16 8 36 8 11310 8 8 3360 8 8 3904 2 4 12 4200 0 22,774

6.4 Public Review Draft Elements 8 24
24 8 24 8 17640 0 0 0 0 17,640 Subtotal Task 6 34 12 106 48 128 176 28 93,840 12 4 36 20 58 32,910 24 92 - 22,524 10 4 67 64 - 36,338 - - - - - - 185,612 Task 7: Environmental Impact Report

7.1 Kickoff, Project Description, and Meetings 2 8 2370 0 0 7 12 12 8 9486 0 11,856

7.2 NOP and Scoping Meeting 2 450 0 0 6 12 5292 0 5,742

7.3 VMT Assessment and EIR Support 4 900 4 80 196 40 81540 0 0 0 82,440

7.4 Administrative Draft EIR 4 8 2940 0 0 28 100 340 20 109724 0 112,664

7.5 Public Draft EIR 4 8 2940 0 0 6 16 18 10074 0 13,014

7.6 Final EIR 4 900 0 0 10 24 90 28218 0 29,118
Subtotal Task 7 10 - 34 - - - - 10,500 - 4 80 196 40 81,540 - - - - - 57 164 460 28 162,794 - - - - - - 254,834 Task 8: Adoption

8.1 Matrix of Comments 4 8 8 16 16 9100 8 2680 0 0 0 11,780

8.2 Adoption Hearings 32 - 32 24 20400 0 0 6 14 5856 0 26,256

8.3 Final Elements including Update of Existing Elements 4 12 12 12 32 51 20200 0 0 0 0 20,200

8.4 Final Data Transfer - 4 8 8 3260 0 0 0 0 3,260 Subtotal Task 8 40 - 56 20 60 56 51 52,960 - - 8 - - 2,680 - - - - - 6 14 - - 5,856 - - - - - - 61,496 Task 9: Project Management and Meetings

9.1 Project Management and Meetings 30 - 120 12 24 12 43290 4 20 8 9460 10 12 5198 20 60 25440 4 24 16 10204 93,592 Subtotal Task 9 30 - 120 12 24 12 - 43,290 - 4 20 - 8 9,460 10 12 - 5,198 20 60 - - - 25,440 4 24 - - 16 10,204 93,592 Total Hours 451 70 859 273 831 960 283 3,727 60 24 262 222 282 850 145 336 87 568 48 146 308 710 30 1,242 52 98 104 48 16 318 Billing Rate $285 $285 $225 $180 $170 $125 $160 $345 $320 $335 $235 $185 $329 $159 $122 $318 $318 $282 $203 $180 $317 $273 $233 $179 $149 Labor Cost $128,535 $19,950 $193,275 $49,140 $141,270 $120,000 $45,280 697,450 $20,700 $7,680 $87,770 $52,170 $52,170 220,490 $47,705 $53,424 $10,614 111,743 $15,264 $46,428 $86, 856 $144,130 $5,400 298,078 $16,484 $26,754 $24, 232 $8,592 $2,384 78,446 $1,406,207 Total Firm Labor Cost $697,450 $220,490 $111,743 $298,078 $78,446 $1,406,207

EXPENSES
Mileage, Travel Expenses, Document and Materials Printing 7,500$ 500$ 500$ 500$ 500$ 9,500 Traffic volume and intersection turning movement counts 3,000$ 3,000 Community workshops - food, activities, translation 5,000$ 5,000 Citywide notification 5,000$ 5,000
Renderings (assuming 4) 12,000$ 12,000
Project/Sub Management 49,613$ 49,613
Office Expenses and Other Markups 20,924$ 20,924 Total Expenses by Firm $100,036 3,500 $ 500$ 500$ 500$ 105,036 TOTAL PER FIRM $797,486 $223,990 $112,243 $298,578 $78,946 1,511,243$ GRAND TOTAL (Full Team) $1,511,243
Recommended Contingency 50,000$
GRAND TOTAL (Full Team) with Contingency $1,561,243
Raimi + Associates Fehr & Peers Strategic Economics Rincon Consultants BKF Engineers 64 Professional Services Agreement Agreement No. <________> City Attorney Approved, 03112024 Acknowledgment of Nepotism/Cronyism Policy

Attachment C

CONTRACTOR ACKNOWLEDGMENT OF

CITY OF HERCULES NEPOTISM AND CRONYISM POLICY

65 Professional Services Agreement Agreement No. <________> City Attorney Approved, 03112024 Acknowledgment of Compliance with Equal Pay Act

Attachment D

CONTRACTOR ACKNOWLEDGMENT OF

COMPLIANCE WITH CALIFORNIA EQUAL PAY ACT

66 City of Hercules
General Plan Update
October 14, 2025
67 City of Hercules General Plan Update | 2
Project Understanding
68 City of Hercules General Plan Update | 3
Opportunities and
Constraints
69 City of Hercules General Plan Update | 4
The Hercules General Plan Update
The General Plan Update
• Focused update of Land Use,
Ci
rculation, Economic Development,
Open Space and Conservation, and
Noise Elements.
• Vision for 2050 that builds on City’s prior
w
ork and reflects community priorities.
• Reflect recent City initiatives, plans and the
H
ousing Element, and align future land uses
with Hercules Hub, New Town Center area,
and MTC/ABAG PDA projects.
• Economically feasible, housing-focused
in
fill supported by multimodal mobility
and infrastructure improvements.
• Compliance with State laws and
s
trategies to streamline entitlement.

Opportunities and Challenges
• Desirable place to live with a strong sense of
co
mmunity, a high quality of life and good access
to jobs, schools, open space and recreation.
• Established history of planning for compact growth
an
d transit-oriented, mixed-use development through
the Central Hercules and Waterfront Plans.
• County’s Measure J program and Urban Limit Line
p
romote compact, infill development.
• Significant development projects in the pipeline include p
rojects in the New Town Center, Waterfront and the
Hercules Hub.
• Ongoing implementation of local and regional
m
obility and active transportation plans.
• Market conditions have slowed implementation
o
f development plans. Economic development
strategies must adapt to current realities.
70 City of Hercules General Plan Update | 5
Project Team, Qualifications and Experience
71 City of Hercules General Plan Update | 6
√
Our Team
Raimi + Associates
Project Management, Community Engagement, Land Use & Open Space, Urban Design and Regulations (from Berkeley Office) Strategic
Economics
Market, Feasibility, &
Econ Dev Element
Ron Whitmore
Principal-in-Charge
Matt Raimi
Advising Principal
Mitali Ganguly
Project Manager
Gina Kotos
Open Space
Michelle Hernandez
Land Use & Engagement
Rincon
Consultants
CEQA/ EIR, Noise Element
Fehr & Peers
Transportation,
Circulation
Element
BKF
Engineers
Infrastructure
Sophia Knappertz
Planner + GIS Lead
72 City of Hercules General Plan Update | 7
Relevant Experience
73 City of Hercules General Plan Update | 8
Mid-Sized Suburban Cities
• City of Beaumont General Plan Update
• City of Coachella General Plan Update
• City of Davis General Plan Update
• City of Indio General Plan Update
• City of Palmdale General Plan Update
• City of Petaluma General Plan Update
• City of Santa Maria General Plan Update
• City of Santa Monica Land Use Element Update
• City of South Gate General Plan Update
• City of Thousand Oaks General Plan Update
• City of Ventura General Plan Update
What We Bring: Extensive General Plan Expertise
Smaller Cities
• City of Culver City General Plan
• City of East Palo Alto General Plan Update
• City of Hermosa Beach General Plan Update
• City of Marina General Plan Update
• City of Mountain View General Plan Update
• City of Ojai General Plan Update
• City of Palm Desert General Plan Update
• City of Seaside General Plan Update
• City of South San Francisco General Plan Update
• City of West Hollywood General Plan Update
With Rincon, Fehr & Peers, Strategic Economics, & other leading firms, R+A is leading the update of the State’s Guidelines for General Plans, Specific Plans, and Tribal Consultation.
74 City of Hercules General Plan Update | 9
Local Area Plans
• Downtown Davis Specific Plan (Mitali)
• Downtown San Rafael Precise Plan (Mitali)
• Woodland Neighborhood Plan (Mitali)
• Castro Valley Business District Specific Plan
• Downtown Watsonville Specific Plan
• East Palo Alto: Westside Area Plan, Ravenswood Specific Plan • Palo Alto San Antonio Road Area Plan
• Mountain View: Downtown, El Camino Real, East Whisman, N
orth Bayshore, Terra Bella Specific/Precise Plans
• San Leandro Bay Fair BART TOD Plan
• Santa Clara El Camino Real Specific Plan
• South San Francisco L indenville Specific Plan
• Sunnyvale Moffett Park Specific Plan
• Walnut Creek North Downtown Specific Plan
What We Bring: Relevant Area Plan Experience
• Over 35 Area Plans at various scales and contexts
• Specialize in crafting place-sp ecific visions and policies • Focus on achievable, community-s upported built outcomes 75 City of Hercules General Plan Update | 10
Local Housing Studies, Zoning Updates
• Sacramento Missing Middle Housing study (Mitali)
• Santa Rosa Objective Design Standards (Mitali)
• Housing Plan, Modesto, CA (Mitali)
• Downtown Orinda Objective Design Standards (Mitali)
• Downtown Davis Form-Ba sed Code (Mitali)
• Downtown San Rafael Form-Ba sed Code (Mitali)
• Zoning Analysis, Objective Design Standards, Palo Alto, CA • Citywide TDM Ordinance, Mountain View, CA
• Milpitas Housing Opportunity Districts
• North Downtown Design Guidelines, Walnut Creek, CA
What We Bring: Local Housing + Zoning Experience
• Deep understanding of housing types, form-
b
ased zoning, and objective design standards
• Effective policies with realistic outcomes
• Streamline General Plan implementation
76 City of Hercules General Plan Update | 11
Community Engagement
77 City of Hercules General Plan Update | 12
• Establish community trust. E ngage early,
collaborate with a wide range of groups, report
back on outcomes.
• Meet people where they are. M ix informal and
formal events to hear from a variety of voices.
• Community-l ed process. Have challenging
conversations early, clearly communicate trade-offs
necessary to shape the desired community vision.
• Provide options for how to participate. M ix in-
person and online activities to allow community
members to participate at their comfort level.
• Use graphics. F
ocus on “showing” rather than
just “telling” – help people understand the
possible outcomes of different choices.
• First languages. M ake it easy for residents to
participate in the language they are comfortable
with, whether it be Spanish, Chinese, or Tagalog.

Our Engagement Approach: Core Principles
78 City of Hercules General Plan Update | 13
Hercules General Plan Engagement
10 Steering Committee Meetings 4 Community Workshops 2 Informational Forums 4 Online Surveys Project Website 10 Stakeholder Meetings 79 City of Hercules General Plan Update | 14
Highlights of our Approach
80 City of Hercules General Plan Update | 15
Senior-Level Involvement
• Principals engaged meaningfully at all stages
• Experienced, multi-d isciplinary team
• Collaborative, committed to project success
Grounded in Collaboration + Experience
Community as a Partner
• Engagement strategy customized for project
• Extensive toolkit of engagement tools
Community
City StaffConsultant
Team
Successful
Plan
Project Management
• Established protocols for quality control
• Team coordination and workflow
• Manage budget and timeline
81 City of Hercules General Plan Update | 16
• Engagement
Round 1
• Existing
Conditions
Analysis
Part 1 – Issues,
Opportunities, and
Vision
• Focus Areas, Vision,
& Land Use Options
• Engagement Round 2
• Preferred Land Use
Option
Part 2 – Land Use
Direction
• Policy
Frameworks:
• Engagement
Round 3
Part 3 – Policy
Development
• Draft Elements
and EIR
• Engagement
Round 4
Part 4 – General
Plan Elements, EIR,
and Adoption
High-Level Approach
82 Thank you!
83 DISCUSSION AND/OR ACTION ITEM

AGENDA ITEMS

2. 25-269
84 STAFF REPORT TO THE CITY COUNCIL

DATE: Regular Meeting of October 14, 2025
TO: Mayor and Members of the City Council
VIA: Dante Hall, City Manager
SUBMITTED BY: Timothy Rood AICP, Community Development Director SUBJECT: General Plan Advisory Committee
RECOMMENDED ACTION:

Approve a resolution establishing an ad-hoc General Plan Advisory Committee to serve until the comprehensive General Plan update is adopted.

BACKGROUND:

Since 2022, the Council has received annual progress reports on the City’s General Plan.

These reports have highlighted the fact that many of the General Plan elements are extremely out of date and require updating to clearly reflect the City’s vision and current conditions and to comply with many new state laws. On March 25, 2025, the Council received the 2024 General Plan Annual Progress Report and discussed the proposed General Plan update process and timeline, including the recommendation that the Council establish an ad -hoc General Plan Advisory Committe e to serve throughout the update process.

A competitive Request for Proposals process in the summer of 2025 resulted in the selection of a team led by Raimi + Associates (R+A) to provide comprehensive consultant services (planning, environmental, transportation, economic and civil engineering) for the update of the General Plan Land Use, Circulation, Open Space & Conservation, Noise, and Economic Development elements and preparation of an Environmental Impact Report. The Council considered the consultant contract at its October 14, 2025 meeting.

85 ANALYSIS:

Purpose and Role
As the City embarks on its first comprehensive General Plan update in over 25 years, the General Plan Advisory Committee (GPAC) will provide guidance by reviewing the existing plan and policies, helping identify targeted updates, and reviewing draft goals and policies. General Plan Advisory Committee meetings will guide the development of t he guiding principles, analysis of issues, and evaluation of proposed goals, policies, future development scenarios, and infrastructure improvements.

Consultants will work closely with the GPAC throughout the process, using their input as a sounding boar d for key concepts to ensure alignment with community priorities. The GPAC will also be a sounding board to review draft materials before outreach events with the general public. This engagement will help keep the project on track and minimize the risk of delays later in the process.

The GPAC members will provide added eyes and ears in the community to provide insight and act as ambassadors to encourage broad engagement in the General Plan update process. The members will also provide unique expertise and invaluable local knowledge.

The role of the Committee will include review ing milestone documents , providing guidance on policy direction, and provid ing recommendations to City staff and the consultants at critical junc tures. Meetings will be publicized and open to the public. The Committee will act in an advisory capacity and not have decision-making responsibilities and will serve to build support for the updated General Plan.

Other cities that have appointed advisory committees to inform their General Plan updates in recent years include Richmond, El Cerrito, Pinole, San Rafael, Santa Rosa, Morgan Hill, Elk Grove, Davis, Temecula, Ventura and San Bernardino.

Composition
Similar to the Steering Committee that was successfully used for the Parks and Recreation Facilities Master Plan adopted in 2024, s taff recommends the following composition for the GPAC:
 One (1) Planning Commissioner, to be selected by the Commission  One (1) Finance Commissioner, to be selected by the Commission  One (1) Community & Library Services Commissioner, to be selected by the Commission
 One (1) representative of the Hercules Historical Society, to be selected by the Society’s board
 Five (5) at-large community representatives, to be appointed by the City Council.

The Council may wish to consider appointing representatives reflecting the City’s diverse population, such as seniors, youth, parents, business owners, and representatives of non-profit organizations and other community groups. 86 Including representatives of City commissions on the GPAC will help to ensure alignment with other City goals and policies. Staff also recommends including a dedicated seat on the GPAC for a representative of the Hercules Historical Society , due to that organization’s unique perspective on the City’s growth and development as well as its remaining historic resources.

Process and Timeline
If the Council approves the resolution to establish the GPAC, staff will publicize the openings for the Council-appointed GPAC along with other City commission appointment opportunities. Interviews for all Council appointees are expected to be held in November, with appointments made on December 9, 2025.

Any at-large openings not filled in the initial round of Council appointments, for example due to a lack of applicants, could be appointed later , following the initial round of public outreach for the Gen eral Plan in early 2026, which may generate additional interest in serving on the GPAC.

GPAC members representing the City’s Planning, Finance and Community & Library Services Commissions and the Hercules Historical Society would be chosen by those bodies prior to the GPAC’s first meeting.

As detailed in the consultant’s proposal, the general flow of GPAC meetings will be approximately every two months over a roughly two -year period , and related to the phases of work, as listed below:

• Meeting #1: Introduction to the project and the role of the GPAC • Meeting #2: Issues, opportunities, community priorities • Meeting #3: Focus areas and development vision
• Meeting #4 and #5: Land use options
• Meeting #6: Preferred land use options
• Meeting #7: Land use designation changes and development standards • Meetings #8 and #9: Policy development
• Meeting #10: Responses to comments on the Public Review Draft Elements and Draft EIR

For each GPAC meeting, the consultants will prepare agendas and meeting materials, facilitate the meetings, and provide summary notes. All the meetings will be open to the public and include time for public input and participation. City staff responsibilities will include meeting logistics and communication with GPAC members, identifying meeting spaces, and providing support during the meetings.

GPAC meetings are anticipated to include the following topics:

87 Focus Areas and Vision: Building on the Part 1 deliverables, the Consultant Team will work closely with City staff and the GPAC (meeting #3) to draft a vision for future development and to identify “focus areas” – sites or areas that are likely to develop or redevelop by 2050.

Land Use Options: For each focus area, the Consultant Team will work with City staff to explore land use development options that are consistent with the vision but vary in the mix of use, density, and/or intensity. The land use options will be refined and confirmed in consultation with the GPAC (meetings #4 and #5), Planning Commission (meeting #2), and City Council (meeting #2).

Preferred Land Use Option: Based on the community feedback, and in consultation with City staff and the Consultant Team, R+A will prepare a recommended land use option for each focus area. The team will refine the recommendation with the GPAC (meeting #6) and Planning Commission (meeting #3) before inviting the City Council (meeting #3) to select the “preferred” land use options.

Land Use Standards and Map: Based on anticipated land use change, and building on the existing Municipal Code, R+A will draft updates to the General Plan land use designations and their associated development standards and refine them in consultation with City staff and the GPAC (meeting #7). R+A will then prepare an updated land use map based on the preferred land use options and designations. Along with the policy direction confirmed in Part 3, the land use map will be the starting point for the EIR (Task 7).

Engagement Round 3 : Using community -friendly summaries of changes in policy direction, community feedback on the policy frameworks will be invited through GPAC meeting #8, Survey #3, Pop -ups #3, Workshop #3, and focused stakeholder meetings.

Based on a review of community fee dback with City staff, recommendations for policy direction will then be presented to the GPAC (meeting #9) and Planning Commission (meeting #4) before requesting that the City Council confirm the policy direction for each of the General Plan elements being updated (meeting #4).

Engagement Round 4: Using community-friendly summaries of changes made since the community last reviewed land use options and draft policies, community feedback on the Public Draft Elements and Draft EIR will be invited through Online Survey #4, Workshop #4, and focused stakeholder meetings. Based on a review of community feedback with City staff, recommendations for refinements to the elements will then be presented to the GPAC (meeting #10) before proceeding with adoption hearings for the updated elements.

Following adoption of the updated General Plan, anticipated for early in 2028, the GPAC will be dissolved.

88 FISCAL IMPACT:

There is no fiscal impact to this item.

ATTACHMENTS:

Attach 1 - Resolution

89 HERCULES CITY COUNCIL
RESOLUTION NO. 25-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERCULES

ESTABLISHING AN AD HOC GENERAL PLAN ADVISORY COMMITTEE TO SERVE

UNTIL THE ADOPTION OF A COMPREHENSIVE GENERAL PLAN UPDATE

WHEREAS, the City of Hercules is updating the General Plan Economic Development, Land Use, Open Space & Conservation, and Noise Elements as part of its first comprehensive General Plan update in over 25 years; and

WHEREAS, an ad hoc General Plan Advisory Committee (GPAC) has been proposed to provide guidance throughout the process by reviewing the existing plan and policies, helping identify targeted updates, and reviewing draft goals and policies , and;

WHEREAS, GPAC meetings will guide the development of the guiding principles, analysis of issues, and evaluation of proposed goals, policies, future development scenarios, and infrastructure improvements, and;

WHEREAS, the role of the GPAC will include reviewing milestone documents, providing guidance on policy direction, and providing recommen dations to City staff and the consultants at critical junc tures. Meetings will be publicized and open to the public , and;

WHEREAS, the GPAC will act in an advisory capacity and not have decision - making responsibilities and will serve to build support for the updated General Plan .

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hercules as follows:

1. The City Council hereby establishes an ad hoc General Plan Advisory Committee to serve to consist of the following:
 One Planning Commissioner, to be selected by the Commission  One Finance Commissioner, to be selected by the Commission  One Community & Libr ary Services Commissioner, to be selected by the Commission
 One representative of the Hercules Historical Society, to be selected by the Society’s board
 Five (5) at -large community representatives, to be appointed by the City Council.
90 2. The GPAC members shal l serve until a comprehensive General Plan update has been adopted, which is anticipated to be early in 2028, after which the GPAC shall be dissolved.

3. Vacancies that may arise among the GPAC’s Council appointees shall be filled by the City Council.

4. Vacancies that may arise among the GPAC’s City Commission or Historical Society representatives shall be filled by t he body that is represented by the vacant seat.

The foregoing Resolution was duly and regularly adopted at a regular meeting of the City Council of the City of Hercules held on the 14th day of October, 2025 by the following vote of the Council:

AYES:

NOES:

ABSTAIN:

ABSENT:

____________________________
Dion Bailey, Mayor

ATTEST:

________________________________
Eibleis Melendez, City Clerk
91 DISCUSSION AND/OR ACTION ITEM

AGENDA ITEMS

3. 25-270
92 STAFF REPORT TO THE CITY COUNCIL

DATE: Regular Meeting of October 14, 2025
TO: Mayor and Members of the City Council
VIA: Dante Hall, City Manager
SUBMITTED BY: Glenn Dombeck, Public Works Director/City Engineer SUBJECT: Award of a Construction Contract to MCK Services, Inc. for the Falcon Way Pavement Rehabilitation Project

RECOMMENDED ACTION:

BACKGROUND:

The Project is located on Falcon Way, between Wren Court and Refugio Valley Road, and includes asphalt pavement grinding, asphalt pavement removal and asphalt overlay placement on Falcon Way . A cape seal application (an asphalt-rubber chip seal layer followed by a slurry seal surface coat) will be provided on the cul de sac . All areas will receive utility and monument cover adjustments, pavement striping, and traffic sign installation. Two alternate bid items were included for provision of cape seal on Wren Court and Finch Court.

The Falcon Way Pavement Rehabilitation Project was advertised for bid s in the West County Times on August 4 and 11, 2025 and in 5 regional plan rooms. A total of 8 bids were received at the bid opening deadline of 2 pm on Tuesday, September 2, 2025. Upon opening and reviewing the 8 bids received, MCK Services, Inc. submitted the low bid , including the two alternate bid items, in the amount of $ 770,982.96, which was determined to be responsive.
93 MCK Services, Inc. is based in Martinez, has been in business for 27 years, and has pavement rehabilitation and resurfacing experience on public works projects, including in Martinez, Hayward, Concord, San Jose, and Monterey. Their references and bid were thoroughly checked. MCK Services, Inc. was determined to be a responsible bidder.

1 Total Bid Proposal cost includes base bid plus alternate bid items #1 and #2 Construction is anticipated to take approximately two months following notice to proceed.

Following the award of the construction contract, staff will meet with the contractor to firm up the schedule.

Construction management for this project will be handled by SNG & Associates, Inc. (SNG), who also prepared the project plans and specifications. SNG will handle contract administration, invoicing, inspections and management of the project through the closeout phase.

ANALYSIS:

The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301, Existing Facilities, which consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use.

FISCAL IMPACT:

The proposed budget for the Falcon Way Pavement Rehabilitation Project is as follows:

Funding Sources:

General Fund/Capital Reserves $920,505
Bidder's Name Total Bid Proposal1
1 MCK Services, Inc. $ 770,982.96
2 Always Paving, Inc. $ 823,491.23
3 McGuire & Hester, Inc. $ 851,239.00
4 Tri Valley Excavating Co., Inc. $ 938,947.30
5 QA Constructors, Inc. $ 945,932.25
6 Bay Cities Paving & Grading, Inc. $ 946,897.11
7 Maggiora & Ghilotti, Inc. $1,017,710.00
8 Esquivel Grading & Paving, Inc. $1,079,514.50
94 SB1 RMRA $400,000
Solid Waste Fund $250,000
Total Revenue $1,570,505
Expenditure accounts:

Construction Contract $ 770,982.96
10% Contingency $ 77,098.30
Engineering Services During Construction (SNG) $109,169.00 Total Expenditures $957,250.26
This project was identified in the 2025 Capital Improvement Program along with other Facilities and Parks improvements. In anticipation of the associated cost, General Fund/Capital Reserves, SB1 RMRA funds and Solid Waste funds have been allocated to generate the required funding resources. As a result of this advanced financial planning, there is sufficient funding available to cover the cost of this contract, which is included in the adopted FY 25-26 Budget.

ATTACHMENTS:

1. Resolution

2. Falcon Way Pavement Rehabilitation Project – Location Map

95 Accounting Information
(Finance Department Use Only)

Description: Falcon Way Pavement Rehabilitation Project Construction Contract Total $848,082

Funding Source:

Budget Recap:

Total Estimated cost: $848,082 New Revenue: $
Amount Budgeted: $1,570,505 Lost Revenue: $
New funding required: $ New Personnel: $
Council Policy Change: Yes No

Funding Sources: Expense Account # Amount
General Fund/Capital Reserve 300-5432-642.05-00 307,251.00 SB1 RMRA 268-5432-642.05-20 290,831.00
Solid Waste 291-5510-643.20-00 250,000.00
Total 848,082.00
96 HERCULES CITY COUNCIL
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERCULES AUTHORIZING THE CITY MANAGER TO EXECUTE A CONSTRU CTION CONTRACT WITH MCK SERVICES, INC. IN THE AMOUNT OF $ 770,982.96 FOR THE FALCON WAY PAVEMENT REHABILITATION PROJECT AUTHORIZING AN ADDIT IONAL EXPENDITURE OF UP TO $ 77,098.30 FOR A 10 PERCENT

CONTINGENCY ON SAID CONSTRUCTION CONTRAC T, FOR A TOTAL NOT T O EXCEED CONTRACT AMOUNT OF $848,081.26.

WHEREAS, the Falcon Way Pavement Rehabilitation Project was advertised f or bids in the West County Times on August 4th and 11th, 2025 and in 5 regional plan rooms; and

WHEREAS, a total of 8 bids were received at the bid opening deadline of 2 pm on Tuesday, September 2 and upon opening and reviewing the 8 bids received, MCK Services, Inc. submitted the low bid, inclusive of the two alternate bid items, in the amount of $770,982.96; and

WHEREAS, no protests were received within the required timeframe.

WHEREAS, MCK Services, Inc. has been determined to be a responsible bidder a nd their bid has been determined to be responsive; and

WHEREAS, there is sufficient funding in the Adopted FY 2025 -26 Budget to fully fund the construction.

WHEREAS, this Project involves repair work for an existing roadway and does not authorize new construction and is therefore exempt from review under the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guideline section 15301 (existing facilities) and pursuant to CEQA Guidelines section 15061(b)(3) because it can be seen with certainty t hat such replacement will not have a direct or indirect impact on the environment.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hercules as follows:

1. That the City Council hereby authorizes the City Manager to execute a construction contract with MCK Services, Inc. in the amount of $ 770,982.96 for the Falcon Way Pavement Rehabilitation Project authorizing an additional expenditure of up to $ 77,098.30 for a 10% contingency on said construction contract, for a total not to exceed contrac t amount of $848,081.26.

The foregoing Resolution was duly and regularly adopted at a regular meeting of the City Council of th e City of Hercules held on the 14th day of October 2025 by the following vote of the Council:

AYES:

NOES:

ABSTAIN:

ABSENT:

____________________________
97 Dion Bailey, Mayor

ATTEST:

Eibleis Melendez, City Clerk
98 LOCATION MAP

City of Hercules

99 DISCUSSION AND/OR ACTION ITEM

AGENDA ITEMS

4. 25-266
100

STAFF REPORT TO THE CITY COUNCIL

DATE: Regular Meeting of October 14, 2025
TO: Mayor and Members of the City Council
VIA: Dante Hall, City Manager
SUBMITTED BY: Glenn Dombeck, Public Works Director
SUBJECT: Authorize an Amendment to th e Professional Services Agreement with SNG & Associates, Inc. to provide Construction Management, Inspection, and Quality Assurance Testing Services for the Falcon Way Pavement Rehabilitation Project
RECOMMENDED ACTION:

Adopt a Resolution authorizing the City Manager to execute an amendment to the City’s December 3, 2024 Professional Services Agreement with SNG & Associates, Inc. (SNG) to provide Construction Management, Inspection and Quality Assurance Testing Services for the Falcon Way Pavement Rehabilitation Project, including Wren Court and Finch Court Additions to the Scope of the Project , Increasing the Cost by $109,169 to a Total Cost of $168,289.

BACKGROUND:

SNG prepared the design for the Falcon Way Pavement Rehabilitation Project. During the 95 percent design review, at the request of the City, SNG incorporated the design of a cape seal application (an asphalt-rubber chip seal layer followed by a slurry seal surface coat) for two road segments perip heral to Falcon Way that were identified as being in poor (Wren Court) and very poor (Finch Court) condition in the 2022 pavement condition assessment. These road segment rehabilitations were included in the construction documents as alternate bid items to allow the City the option to include them in the work as budget allows. The $11,242 cost for this late design addition is included in this contract amendment.

101
On September 2, 2025, t he City received bids for the Falcon Way Pavement Rehabilitation Project, which includes asphalt pavement grinding, asphalt pavement removal, asphalt overlay placement, cape seal application, utility and monument cover adjustments, pavement striping, and traffic sign installation on Falcon Way, between Wren Court and Re fugio Valley Road, and the two alternate bid items for provision of cape seal on Wren Court and Finch Court.

The City anticipates a continued need for SNG’s services to support management of the construction for this project. This includes the following construction management functions:

 Serve as the primary liaison between the City, contractor, and utility agencies.  Conduct pre-construction conference and coordination meetings.  Review the contractor's baseline schedule and monthly updates.  Track project budget, schedule, and scope compliance.  Monitor and document construction progress.
 Maintain project documentation (RFIs, submittals, daily reports, change orders, etc.)
 Support the City during progress payment reviews and closeout.  Assist with punch list preparation and verification.
 Coordinate final inspection and prepare project completion report.  Provide electronic and hard-copy documentation archive to the city.

SNG’s services also include the provision of inspection services during the major construction activities. The purpose and objectives of inspection services are to:

 Verify compliance with approved plans, specifications, and City standards.  Coordinate and monitor materials testing and special inspections.  Track quantities and oversee traffic control, SWPPP, and safety compliance.  Document daily activities, labor, equipment, and issues encountered.

SNG will provide quality assurance and laboratory testing services through their subconsultant, Pavement Engineering, Inc. (PEI). PEI will provide laboratory testing and quality assurance for hot mix asphalt, aggregate base, fiberized slurry seal and concrete testing.

ANALYSIS:

To ensure uninterrupted support throughout construction of the Falcon Way Pavement Rehabilitation Project, staff requested a proposal from SNG for construction management services inclusive of all inspection and testing. The contract amendment also includes the addition of cape seal application on Wren and Finch Courts to the design. SNG’s scope of work includes:
102

 Construction Management
 Inspection Services
 Post-Construction Closeout
 Quality Assurance and Laboratory Testing (PEI Subconsultant)  Wren Court and Finch Court Cape Seal Application addition to design

The professional services will be provided on an as -needed basis under a time -and- expense agreement, not to exceed $ 109,169.00. SNG’s team consists of experienced engineers ensuring high -quality technical oversight and construction management support.

FISCAL IMPACT:

The proposed budget for the Falcon Way Pavement Rehabilitation Project is as follows:

Funding Sources:

General Fund/Capital Reserves $920,505
SB1 RMRA $400,000
Solid Waste Fund $250,000
Total Revenue $1,570,505
Expenditures accounts:

Construction Contract $ 770,982.96
10% Contingency $ 77,098.30
Engineering Services During Construction (SNG) $109,169.00 Total Expenditures $957,250.26
This project was included in the 2025 Capital Improvement Program along with other Facilities and Parks improvements. In anticipation of the associated cost, funding has been allocated from the General Fund/Capital Reserves, SB1 RMRA funds, and Solid Waste funds . As a result of this prudent financial planning, there is sufficient funding available to manage the expenses associated with this contract, as outlined in the adopted FY 25-26 Budget.

103
ATTACHMENTS:

Attachment 1 - Resolution
Attachment 2 - Amendment No. 1 to the December 3, 2024 Professional Services Agreement with SNG & Associates, Inc.

Accounting Information
(Finance Department Use Only)

Description: Falcon Way Pavement Rehabilitation Project (Project #63074) SNG contract amendment of not-to-exceed amount of $109,169

Funding Source: SB1 RMRA
Expense Account #268-5432-642.05-20

Budget Recap:

Total Estimated cost: $109,169 New Revenue: N/A
Amount Budgeted: $1,570,505 Lost Revenue: N/A
New funding required: N/A New Personnel: N/A
Council Policy Change: Yes No

104

HERCULES CITY COUNCIL
RESOLUTION NO. _________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERCULES ,

CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE CITY’S DECEMBER 3, 2024 PROFESSIONAL SERVICES AGREEMENT WITH SNG & ASSOCIATES, INC. TO PROVIDE CONSTRUCTION MANAGEMENT,

INSPECTION AND QUALITY ASSURANCE TESTING SERVICES FOR THE FALCON

WAY PAVEMENT REHABILITATION PROJECT, INCLUDING WREN COURT AND

FINCH COURT ADDITIONS TO THE SCOPE OF THE PROJECT, INCREASING THE COST BY $109,169 TO A TOTAL COST OF $168,289.

WHEREAS, On December 3, 2024, the city entered into an agreement in the amount of $ 59,120 for professional services with SNG & Associates, Inc. (SNG) to prepare the design of the Falcon Way Pavement Rehabilitation between Wren Co urt and Refugio Valley Road; and

WHEREAS, During the 95 percent design review, at the request of the City, SNG incorporated the design of alternate bid items for a cape seal application (an asphalt-rubber chip seal layer followed by a slurry seal surface coat) for two road segments peripheral to Falcon Way that were identified in poor (Wren Court) and very poor (Finch Court) condition in the 2022 pavement condition assessment ; and

WHEREAS, On September 2, 2025, the City received bids for the Falcon Way Pavement Rehabilitation Project, with MCK Construction, Inc. submitting the low bid, inclusive of the two alternate bid items; and

WHEREAS, The City anticipates continued need for SNG’s services to support management of the construction for this project in clusive of Construction Management, Inspection Services, Post -Construction Closeout and Quality Assurance and Laboratory Testing.

WHEREAS, There is sufficient funding in the Adopted FY 2025 -26 Budget to fully fund the construction and construction management services; and

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hercules as follows:

1. The City Council hereby authorizes the City Manager to amend the contract with SNG to provide Construction Management, Inspection and Quality Assurance Testing Services for the Falcon Way Pavement Rehabilitation Project, including Wren Court and Finch Court Additions to the Scope of the Project, Increasing the Cost by $109,169 to a Total Cost of $168,289.

105

The foregoing Resolution was duly and regular ly adopted at a regular meeting of the City Council of the City of Hercules held on the 14th day of October, 2025 by the following vote of the Council:

AYES:

NOES:

ABSTAIN:

ABSENT:

____________________________
Dion Bailey, Mayor

ATTEST:

________________________________
Eibleis Melendez, City Clerk
106
Original Agreement No. 24-072-CM
Project# 63074 - Falcon Way Pavement Rehabilitation Project AMENDMENT NO. 1

1. Parties. The parties to this Contract Amendment are the City of Hercules, a public body corporate and the following named Contractor:

SNG & Associates Inc.
5776 Stoneridge Mall Rd. Suite 365
Pleasanton, California 94588
Phone: 925-251-0100
Attn: Nanda Gottiparthy
Email: [email protected]

The parties to this Contract Amendment do mutually agree and promise as follows:

2. Purpose. This Amendment No. 1 is being entered into to amend an existing contract between the City and Contractor which was approved by the City Council/City Manager of the City of Hercules on December 10, 2024. Said contract shall her einafter be referred to as the "Original Contract" and is incorporated herein by reference.

3. Original Contract Provisions. The parties hereto agree to continue to abide by those terms and conditions of the Original Contract, and any amendments thereto, which are unaffected by this Contract Amendment Agreement.

4. Amendment. This Amendment No. 1 is intended to amend the Original Contract and previously approved amendments (collectively, the "Amended Contract") thereto to provide for additional compensation in an amount not to exceed $109,169.00, total contract amount $168,289.00.

5. Amendment Approval: This Amendment No. 1 is hereby approved by the City Council/City Manager of the City of Hercules on this 14th day of October, 2025.

6. Signatures. These signatures attest the parties' agreement hereto:

City of Hercules

s/_______________________________
Dante Hall, City Manager

Date: ___________________________
Approved as to form:

By ______________________________
Christie Crowl, City Attorney

Date: ___________________________

Attachments:

Attachment A: Scope of Service
Attachment B: Payment
Contractor: SNG & Associates Inc.

s/_______________________________

_________________________________
Name/Title

Date: ___________________________
107
Attachment A

SCOPE OF SERVICES
City of Hercules
Amendment No. 1 to Provide Construction Management Services for Falcon Way Pavement Rehabilitation

Maintenance Services Agreement Agreement No. 24-072-CM City Attorney Approved, 03112024 Scope of Services
Project# 63074 - Falcon Way Pavement Rehabilitation Project Scope of Services

Our proposed services include the following tasks:

Task 1 – Construction Management
• Bid Analysis & Contract Award.
• Serve as the primary liaison between the City, contractor, and utility agencies. • Conduct pre-construction conference and coordination meetings. • Review the contractor's baseline schedule and monthly updates. • Track project budget, schedule, and scope compliance. • Monitor and document construction progress.
• Maintain project documentation (RFIs, submittals, daily reports, change orders, etc.) • Support the City during progress payment reviews and closeout.

Task 2 – Inspection Services
• Provide full-time inspection during major construction activities. • Verify compliance with approved plans, specifications, and City standards. • Coordinate and monitor materials testing and special inspections. • Track quantities and oversee traffic control, SWPPP, and safety compliance. • Document daily activities, labor, equipment, and issues encountered.

Task 3 – Post-Construction Closeout
• Assist with punch list preparation and verification.
• Coordinate final inspection and prepare project completion report. • Provide electronic and hard-copy documentation archive to the city.

Task 4 – Quality Assurance and Laboratory Testing (PEI Subconsultant) • Construction Engineering Support
• Laboratory Testing and QA for HMA & Aggregate Base Construction • Laboratory Testing for HMA and Fiberized Slurry Seal Construction

Task 5 – Wren and Finch Court Cape Seal Design
• Add Wren Court and Finch Court additive alternatives to project plans and contract documents.
• Prepare revised, 100% Final Plans and Contract Documents (Bid Set).

Project Team

Construction Management and Inspection will be led by our experienced staff, including:
• Construction Manager: Doug Rodgers, Senior Engineer
• Senior Inspector: Louis Mata Jr., Pam Bridant
• Support Staff: As required for administration, coordination, and reporting.

The Quality Assurance and Laboratory testing will be conducted by PEI.

108
Attachment A

SCOPE OF SERVICES
City of Hercules
Amendment No. 1 to Provide Construction Management Services for Falcon Way Pavement Rehabilitation

Maintenance Services Agreement Agreement No. 24-072-CM City Attorney Approved, 03112024 Scope of Services
Project# 63074 - Falcon Way Pavement Rehabilitation Project Schedule

We are available to begin services upon Notice to Proceed from the City. Our team will work closely with City staff and the contractor to support timely and high-quality completion of the project per the contract requirements.

109
Attachment B

PAYMENT
City of Hercules
Amendment No. 1 to Provide Construction Management Services for Falcon Way Pavement Rehabilitation

Maintenance Services Agreement Agreement No. 24-072-CM City Attorney Approved, 03112024 Payment
Project# 63074 - Falcon Way Pavement Rehabilitation Project Payment

Costs for each task in the scope of services are estimated as follows:

ESTIMATED FEE – Falcon Way Construction Management & Inspection Project
Support
Team

Senior
Inspector

Construction
Manager

Principal
Engineer

Tasks / Rate per hour $110.00 $184.00 $237.00 $268.00 Estimated Fee

1. Construction Management
i) Bid Analysis and Contract Award. 12 4 $3,916.00
ii) Provide overall construction oversight,
acting as the primary liaison between the
city, contractor, and utility agencies.

Conducting preconstruction conferences
and ongoing coordination meetings.
10 24 8 $9,672.00
iii) Review contractor’s baseline
schedule and monitor monthly updates,
while tracking the project budget,
schedule, and scope to ensure overall
compliance.
16 4 $4,864.00
iv)Monitor construction progress and
maintain thorough documentation,
including RFIs, submittals, daily reports,
change orders, and related records.
10 24 4 $8,600.00
v)Assist the City with progress payment
reviews, contract closeouts.
10 10 $4,210.00

2. Inspection Services (Optional)
i) Provide full-time inspection during
major construction activities and verify
compliance with approved plans,
specifications and city
standards.
120 8 $23,976.00
ii) Coordinate and monitor materials
testing and special inspections.
20 $3,680.00
iii) Track quantities and monitor traffic
control, SWPPP, and safety compliance.
40 $7,360.00
iv)Document daily activities, labor,
equipment, and issues encountered.
12 $2,208.00

3. Post-Construction Closeout
i) Assist with punch list preparation and
verification.
20 10 $6,050.00
ii) Coordinate final inspection and
prepare project completion report.
10 8 2 $4,272.00
iii)Provide electronic and hardcopy
documentation archive to the city
10 6 $3,262.00

4. Engineering Support and Quality
Assurance (PEI Subconsultant)
$15,857.00* $15,857.00
SUBTOTAL $15,857.00 $48,208.00 $27,966.00 $5,896.00 $97,927.00 * Includes 10% markup for SNG’s coordination and administration. Refer to Subconsultant proposal in Exhibit A to Attachment B.
110
Attachment B

PAYMENT
City of Hercules
Amendment No. 1 to Provide Construction Management Services for Falcon Way Pavement Rehabilitation

Maintenance Services Agreement Agreement No. 24-072-CM City Attorney Approved, 03112024 Payment
Project# 63074 - Falcon Way Pavement Rehabilitation Project Project
Manager
Principal
Engineer
Estimated
Fee
$226.00 $268.00

5. Wren and Finch Court Cape Seal
Design

1. Add Wren Court and Finch Court
additive alternatives to project plans and
contract documents.

31.5 2 $7,655.00

2. Prepare revised, 100% Final Plans and
Contract Documents (Bid Set):

13.5 2 $3,587.00
SUBTOTAL $10,170.00 $1,072.00 $11,242.00

TOTAL FEE $15,857.00 $48,208.00 $38,136.00 $6,968.00 $109,169.00

The services will be performed in accordance with our standard hourly billing rates as included below. Any additional services not listed above will be performed upon written authorization from the City and billed separately.

111

DISCUSSION AND/OR ACTION ITEM

AGENDA ITEMS

5. 25-267
112

STAFF REPORT TO THE CITY COUNCIL

DATE: Regular Meeting of October 14, 2025
TO: Mayor and Members of the City Council
VIA: Dante Hall, City Manager
SUBMITTED BY: Glenn Dombeck, Public Works Director/City Engineer SUBJECT: Award of a Design Contract to Sanbell, Inc.
for the Foxboro Pavement Rehabilitation Project

RECOMMENDED ACTION:

Adopt a resolution authorizing the City Manager to execute a professional services contract with Sanbell, Inc. in the amount of $298,534.00 for the Foxboro Pavement Rehabilitation Project.

BACKGROUND:

The Foxboro neighborhood, located in the north -central portion of the City of Hercules , has the largest concentration of poor and very poor rated streets in the City. This contract would also include design of poor rated segments of Willow Avenue totaling 2,190 lineal feet. A capital improvement project was identified in the adopted Fiscal Year (FY) 2025- 26 budget to provide a pavement rehabilitation design with construction to occur in FY 2025-26. Design is now scheduled to occur in FY 2025 -26, with construction to follow in FY 2026-27.

The City solicited a design proposal for the Foxboro Pavement Rehabilitation Project from Sanbell, Inc., formerly known as Bellicci & Associates, Inc., a General Civil Engineering firm on the City’s qualified engineering list.

ANALYSIS:

Sanbell will provide project management, land surveying, design services and manage subconsultants through the different phases of the project. The project will include preparation of a preliminary assessment of the project streets; provision of 65 percent, 90 113
percent, and final plans; specifications, cost estimates, and bid support services for the construction phase.

In general, the construction phase of the project will include grinding and/or overlay of asphalt concrete pavement sections, curb ramp improvements for ADA compliance, and replacement or repair of damaged concrete curbs, gutters and sidewalks. For this design and management component of the project , drawings will include mapping of existing striping and pavement markings and show any striping modifications based on the City’s bike and pedestrian master plan. In addition, Sanbell will review the project streets for possible locations to construct green infrastructure improvements, such as bioretention.

The construction specifications will include constructi on staging and traffic control requirements.

Street layout will be based on a n aerial planimetric topographic survey for the project streets supplemented with relevant ground shot survey information from the Sanbell survey crew . Pavement coring and R -value testing will be performed by Sanbell’s geotechnical subconsultant. The asphalt concrete overlay or mill and fill pavement section will be designed using Caltrans design criteria based on the results of the R -value tests, traffic index, and existing pavement section.

The scope of work includes funding for community outreach to allow residents the opportunity to view the plans and ask questions , as well as to inform residents of what they can expect during the construction, the tentative schedule, and the planned traffic control and road closures. After the project is out for bid, Sanbell will respond to all questions regarding the plans and specifications and prepare any addendums to the plans and specifications necessary to clarify the design. The cost for these design services is $298,534.00.

A previous analysis of pavement restoration methods for the Foxboro streets identified a range of construction costs varying by the level of treatment, including sidewalk ADA curb ramp upgrades, from $2,996,465 for light rehabilitation to $8,024,943 for full reconstruction.

FISCAL IMPACT:

The proposed budget for the Foxboro Pavement Rehabilitation Project design and management component is as follows:

Funding Sources:

General Fund/Capital Reserves $200,000
SB1 RMRA $382,243
Measure J Fund - 263 $100,000
114
Total Revenue $682,243
Expenditures accounts:

Design $ 298,534.00
Total Expenditures $298,534.00
This project was Included in the 2025 Capital Improvement Program. In anticipation of the associated cost, allocation have been made from the General Fund/Capital Reserves, SB1 RMRA funds and Measure J funds. As a result of this prudent financial planning, there is sufficient funding available to cover the cost of this design contract, which is included in the adopted FY 25 -26 Budget. It is essential to note that a dditional funding will need to be identified for the construction phase of the project which is anticipated in FY 2026-27.

ATTACHMENTS:

1. Resolution

2. Foxboro Pavement Rehabilitation Project – Location Map

Accounting Information
(Finance Department Use Only)

Description: Foxboro Pavement Rehabilitation Project (Project #63075)

Funding Source/Account Number: SB1 RMRA
Account # 268-5432-642.05-20

Budget Recap:

Total Estimated cost: $298,534 New Revenue: N/A
Amount Budgeted: $700,000 Lost Revenue: N/A
New funding required: N/A New Personnel: N/A
Council Policy Change: Yes No

115

HERCULES CITY COUNCIL
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERCULES AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES CONTRACT WITH SANBELL, INC. IN THE AMOUNT OF $298,534.00 FOR THE FOXBORO PAVEMENT REHABILITATION PROJECT.

WHEREAS, the pavement condition report prepared for the City of Hercules in 2022 identified multiple streets in the Foxboro neighborhood as either poor or very poor condition; and

WHEREAS, the adopted Fiscal Year (FY) 2025 -26 budget identifies a Foxboro Pavement Rehabilitation Project commencing design in FY 2025-26; and

WHEREAS, Sanbell, Inc., formerly known as Bellicci & Associates, Inc., is a General Civil Engineering firm on the City’s qualified engineering list and is able to provide servic es related to the design and management of the Project; and

WHEREAS, there is sufficient funding in the Adopted FY 2025 -26 Budget to fully fund the design.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hercules as follows:

1. That the C ity Council hereby authorizes the City Manager to execute a professional services contract with Sanbell, Inc. in the amount not to exceed $298,534.00 for services related to the design and management of the Foxboro Pavement Rehabilitation Project.

The fo regoing Resolution was duly and regularly adopted at a regular meeting of the City Council of th e City of Hercules held on the 14th day of October 2025 by the following vote of the Council:

AYES:

NOES:

ABSTAIN:

ABSENT:

____________________________
Dion Bailey, Mayor

ATTEST:

Eibleis Melendez, City Clerk
116
PCI Condition
AS OF 12/31/2022
CITY
OF

HERCULES
Test
Feature
Legend
Category I - Very Good
Category II - Good (Non-Load)
Category III -
Good (Load)
Category IV - Poor
Category V - Very Poor
117

DISCUSSION AND/OR ACTION ITEM

AGENDA ITEMS

6. 25-265
118

STAFF REPORT TO THE CITY COUNCIL

DATE: Regular Meeting of October 14, 2025
TO: Mayor and Members of the City Council
VIA: Dante Hall, City Manager
SUBMITTED BY: Glenn Dombeck, Public Works Director/City Engineer SUBJECT: Agreement with the Contra Costa Transportation Authority (CCTA) Governing Administration of Federal Funding for the Hercules Hub Project

RECOMMENDED ACTION:

Adopt a resolution accepting Congressional Earmark grant funds of up to $850,000 , approving a n Agreement with the Contra Costa Transportation Authority (CCTA) Governing Administration of Federal Funding for the Hercules Hub Project (Hub), and authorizing the City Manager to execute the Agreement on behalf of the City.

BACKGROUND:

The City was awarded a Fiscal Year 2024 Congressional Earmark transit infrastructure grant of $850,000 from the Federal Transportation Administration (FTA) for use for the Hercules Hub – Multi-modal Transportation Station (the “earmark” grant).

The City is not el igible to be a direct recipient of the earmark pursuant to federal legislation. Due to this restriction, the City must receive the earmark via a designated public agency recipient, such as the CCTA . CCTA has offered to serve as the intermediary for funding requests in return for the City reimbursing CCTA’s actual costs incurred in administering the earmark.

The Agreement establishes the obligations of the City for preparation of quarterly reimbursement requests and satisfying all FTA requirements of the earmark . The City will be responsible for a ny disallowed costs for reimbursements, cost increases on the project and any match required for the earmark . Generally speaking, the non -federal cost share for FTA funding is 20 percent. The Agreement will commence on November 119
1, 2025 and continue until the earmark is fully expended.

CCTA is Contra Costa’s designated Congestion Management Agency (CMA), responsible for putting programs in place to keep traffic levels manageable. CCTA funds, plans and delivers a wide variety of projects and programs to help manage traffic congestion and improve quality of life for commuters and residents.

The Hub will create a regional, state-of-the-art housing and transportation community on the waterfront overlooking the San Pablo Bay. The Hub will connect thousands of housing units with a new train stop along the Capitol Corridor, bicycle and pedestrian pathways, bus routes, carpool options, and ferry service. To date $46 million in capital improvements has been constructed for this facility and the City is fully engaged in securing the remaining funding needed to complete the design and construct the remaining infrastructure that will allow the Capitol Corridor train to serve the Hub.

ANALYSIS:

The total earmark funding of $850,000 can be used to advance the design and construction but must be spent on federally approved costs. Services awarded following a federally-approved procurement process are typically eligible for reimbursement. Of the current array of contracts working on the Hub, only the contract with Union Pacific Railroad would likely be eligible for reimbursement under the earmark. Additional federally approved costs are likely to occur as the project moves beyond the 30 percent design level and into construction.

FISCAL IMPACT:

The $850,000 in earmark funding will provide additional financial resources to advance the Hub, including design and construction. The funds earmarked have been allocated in the approved budget for the fiscal year 2024-25 specifically for the Hercules Hub.

ATTACHMENTS:

1. Resolution

2. Agreement
120
RESOLUTION NO. 25-

RESOLUTION OF THE CI TY COUNCIL OF THE CI TY OF HERCULES (CITY) ACCEPTING CONGRESSIONAL EARMARK GRANT FUNDS OF UP TO $850,000

AND APPROVING AN AGREEMENT WITH THE CONTRA COSTA

TRANSPORTATION AUTHORITY (CCTA) GOVERNING ADMINISTRA TION OF

FEDERAL FUNDING FOR THE HERCULES HUB PROJECT AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT ON BEHALF OF THE CITY.

WHEREAS, the City is undertaking planning, design, and construction of what is now known as the Hercules Hub Project (Project), which includes infrastructure for trains, buses, related public improvements, and the potential for other modes (e.g. ferry); and

WHEREAS, The Project has been eva luated pursuant to the California Environmental Quality Act (CEQA) and the National Environmental Protection Act (NEPA); the City and the Federal Transit Administration (FTA) completed a Final Environmental Impact Report (State Clearinghouse Number 2009112087) and a Final Environmental Impact Statement in 2011; and

WHEREAS, The City is advancing Project into the design phase and continues to identify potential funding sources for Project; and

WHEREAS, The City was awarded a Fiscal Year 2024 Congression al Earmark grant of $850,000 for the Hercules Hub – Multi-modal Transportation Station (Earmar k) from the FTA; and

WHEREAS, The City is not eligible to be a direct recipient of the Earmark pursuant to federal legislation and must receive the Earmark via a designated recipient, such as the CCTA; and

WHEREAS, The CCTA wishes to assist City by passi ng through the Earmark from FTA to CITY; and

WHEREAS, The purpose of this Agreement is to set forth the terms and conditions under which the Parties will ensure the Earmark is transferred to City for implementation of Project.

NOW, THEREFORE, BE IT RESOL VED by the City Council of the City of Hercules that the City Council hereby accepts congressional earmark grant funds of up to $850,000 and approves an Agreement with the Contra Costa Transportation Authority governing administration of federal funding fo r the Hercules Hub Project and authorizing the City Manager to execute the Agreement on behalf of the City.

The foregoing Resolution was duly and regularly adopted at a regular meeting of the City Council of the City of Hercules held on the fourteenth day of October 2025 by the following vote of the Council:
121

AYES:

NOES:

ABSENT:

ABSTAIN:

____________________________
Dion Bailey, Mayor

ATTEST:

Eibleis Melendez, City Clerk
122

Agreement No. 732
City of Hercules
Executed: October 15, 2025
Commence: November 1, 2025

Page 1 of 6 ends

AGREEMENT NO. 732

BETWEEN

THE CONTRA COSTA TRANSPORTATION AUTHORITY
AND

CITY OF HERCULES

GOVERNING ADMINISTRATION OF FEDERAL FUNDING FOR

HERCULES HUB PROJECT
This Agreement No. 732 (Agreement) is entered into on the __ day of October 2025 between the Contra Costa Transportation Authority (AUTHORITY), a public agency in the State of California, and the City of Hercules, a California municipal corporation (“CITY”). AUTHORITY and CITY may be individually referred to as a “PARTY” or collectively as “PARTIES.”

RECITALS

1. The Hercules Rail Station, Measure J Project No. 4001, is an approved p r o j e c t i d e n t i f i e d i n t h e Measure J Expenditure Plan. The original project concept has been expanded beyond intercity rail service and now encompasses access for additional alternative modes of public transportation. CITY has undertaken planning, design, and construction of what is now known as the Hercules Hub Project ("PROJECT"), which includes infrastructure for trains, buses, related public improvements, and the potential for other modes (e.g. ferry).

2. The PROJECT has been evaluated pursuant to the California Environmental Quality Act (CEQA) and the National Environmental Protection Act (NEPA); the CITY and the Federal Transit Administration (FTA) completed a Final Environmental Impact Report (State Clearinghouse Number 2009112087) and a Final Environmental Impact Statement in 2011.

3. CITY is advancing PROJECT into the design phase and continues to identify potential funding sources for PROJECT.

4. CITY was awarded a Fiscal Year 2024 Congressional Earmark grant of $850,000 for the Hercules Hub – Multi-modal Transportation Station (“EARMARK”) from the FTA.

5. CITY is not eligible to be a direct recipient of EARMARK pursuant to federal legislation and must receive EARMARK via a designated recipient, such as AUTHORITY.

123

Agreement No. 732
City of Hercules
Executed: October 15, 2025
Commence: November 1, 2025

Page 2 of 6 ends

6. AUTHORITY wishes to assist CITY by passing through the EARMARK from FTA to CITY.

7. The purpose of this AGREEMENT is to set forth the terms and conditions under which the PARTIES will ensure the EARMARK is transferred to CITY for implementation of PROJECT.

Now, therefore, in consideration of the mutual covenants contained herein, the PARTIES hereto agree as follows:

SECTION I – AUTHORITY OBLIGATIONS
AUTHORITY AGREES:

A. AUTHORITY will serve as the recipient of the EARMARK from the FTA.

B. AUTHORITY will submit requests for reimbursements received by CITY to FTA within sixty (60) days of receipt, provided CITY requests for reimbursement comply with the requirements set forth in Section II below .

C. Following FTA payment to AUTHORITY of EARMARK funds requested by CITY, AUTHORITY shall reimburse CITY within thirty (30) calendar days.

D. AUTHORITY will provide CITY with a detailed invoice for expenses incurred by AUTHORITY for its EARMARK administration services described in this AGREEMENT.

Authorized expenses include staff time and any hard costs associated with submitting CITY’s requests for reimbursement to FTA.

SECTION II – CITY OBLIGATIONS
CITY AGREES:

A. CITY will submit to AUTHORITY quarterly written requests for reimbursement documenting actual costs incurred in carrying out PROJECT. Request s for reimbursement shall be completed in accordance with all FTA requirements detailing costs incurred by vendor and proof of payment , among other requirements.

B. CITY is responsible for meeting all FTA requirements of EARMARK .

124

Agreement No. 732
City of Hercules
Executed: October 15, 2025
Commence: November 1, 2025

Page 3 of 6 ends

C. CITY is responsible for any cost increases on PROJECT and any match required for EARMARK, or any disallowed costs for reimbursements.

D. CITY will reimburse AUTHORITY for actual costs incurred in administering EARMARK within thirty 30 days of receipt of AUTHORITY’s quarterly invoice.

E. In the event this AGREEMENT is terminated, CITY shall reimburse AUTHORITY for actual costs incurred in administering EARMARK up to the time of termination in accordance with the requirements set forth in Section II .A above.

F. Upon written request, CITY shall allow AUTHORITY to audit all EARMARK reimbursement request expenditures for three (3) years following reimbursement.

G. CITY shall indemnify, defend and hold harmless AUTHORITY, its Commissioners, directors, officers, representatives, agents, employees, contractors and volunteers from and against all claims, injury, suits, demands, liability, losses, damages, and expenses, whether direct or indirect (including any and all costs and expenses in connection therewith), incurred by reason of any third party challenge to this Agreement.

SECTION III – MISCELLANEOUS TERMS
IT IS MUTUALLY AGREED:

A. The term of this Agreement shall commence on November 1, 2025. This Agreement shall terminate on that date which is 120 days following AUTHORITY reimbursement of the full amount of EARMARK to CITY.

B. This Agreement shall bind and benefit the PARTIES hereto and their heirs, successors, and permitted assigns.

C. The PARTIES agree to do all such things and take all such actions, and to make, execute and deliver such other documents and instruments, as shall be reasonably requested to carry out the provisions, intent and purpose of the Agreement.

D. This Agreement may not be changed, modified or rescinded except in writing, signed by all Parties hereto, and any attempt at oral modification of this Agreement shall be void and of no effect.
125

Agreement No. 732
City of Hercules
Executed: October 15, 2025
Commence: November 1, 2025

Page 4 of 6 ends

E. All required or permitted payments, reports, demands and notices may be sent by regular mail or electronic mail. Notices that are mailed by regular mail shall be deemed delivered two business days after deposited in the mail. Notices may be personally delivered and shall be deemed delivered at the time delivered to the appropriate address set forth below. Unless and until notified otherwise in writing, a PARTY shall send or deliver all such communications relating to this Agreement to the following addresses:

AUTHORITY: CITY:

Contra Costa Transportation Authority City of Hercules
2999 Oak Road, Suite 100 111 Civic Drive
Walnut Creek, CA 94597 Hercules, CA 94547
Attn: Hisham Noeimi Attn: Glenn Dombeck
Director, Programming Director of Public Works
925-256-4731 510-799-8241
[email protected] [email protected]
F. This Agreement is the entire agreement between the Parties relating to the subject matter of this Agreement. The PARTIES acknowledge they have not relied upon any promise, representation or warranty not expressly set forth in this Agreement in executing this Agreement.

G. Should any part of this Agreement be declared unconstitutional, invalid, or beyond the authority of the PARTIES to enter into or carry out, such declaration shall not affect the validity of the remainder of this Agreement, which shall continue in full force and effect; provided that the remainder of this Agreement can, absent the excised portion, be reasonably interpreted to give effect to the intentions of the PARTIES.

H. No waiver by either PARTY of any default or breach of any covenant by the other PARTY shall be implied from any omission to take action on account of such default if such default persists or is repeated and no express waiver shall affect any default other than the default specified in such waiver and then such waiver shall be operative only for the time and to the extent stated in such waiver. Waivers of any covenant, term or condition contained herein shall not be construed as a waiver of any subsequent breach of the same covenant, term or condition. No waiver of any provision under this Agreement shall be effective unless in writing and signed by the waiving PARTY. 126

Agreement No. 732
City of Hercules
Executed: October 15, 2025
Commence: November 1, 2025

Page 5 of 6 ends

I. The laws of the State of California shall govern all questions with respect to the construction of this Agreement and the rights and liability of the PARTIES.

J. The PARTIES represent and warrant that they are authorized to execute this Agreement.

K. This Agreement may be executed in counterparts.

[Signatures on Next Page]
127

Agreement No. 732
City of Hercules
Executed: October 15, 2025
Commence: November 1, 2025

Page 6 of 6 ends

SIGNATURE PAGE FOR AGREEMENT NO. 732

BETWEEN THE CONTRA COSTA TRANSPORTATION AUTHORITY

AND CITY OF HERCULES
IN WITNESS WHEREOF, the Parties have entered into this Agreement No. 732 as of the __ day of October 2025.

CONTRA COSTA TRANSPORTATION CITY OF HERCULES

AUTHORITY

By: By:

Aaron Meadows Dante Hall
Chair City Manager
ATTEST:

By: By:

Tarienne Grover Eibleis Melendez
Clerk of the Board City Clerk

APPROVED AS TO FORM AND LEGALITY:

By: By:

Fennemore LLP Christie Crowl
Authority Counsel City Attorney

128

DISCUSSION AND/OR ACTION ITEM

AGENDA ITEMS

7. 25-276
129

REPORT TO THE CITY COUNCIL

DATE: Regular Meeting of October 14, 2025
TO: Mayor and Members of the City Council
SUBMITTED BY: Dante Hall, City Manager
SUBJECT: Quarterly Update on FY 2024-2026 Hercules City Council Strategic Goals

RECOMMENDED ACTION:

Receive and file the report on the FY 2024-2026 Hercules City Council Strategic Goals.

BACKGROUND:

In February 2024, the City of Hercules hired Tripepi Smith Talent Solutions (TSTS) to assist the City Council in developing a Two -Year Strategic Plan (FY2024 -2026). The development of the Council’s Strategic Plan began with a goal-setting workshop on Saturday, April 13, 2024, at the City Hall Senior Center. The workshop facilitated by TSTS provided an opportunity for Council m embers, City staff leadership, and the public to celebrate recent successes, discuss best practices, strengthen teamwork , and discuss priorities for the next two years.

On May 28, 2024, the Hercules City Council adopted the attached Strategic Plan, which outlines seven goals identified by the City Council, along with the corresponding tactical steps and metrics (Attachment 1).

ANALYSIS:

Strategic planning is a common best practice for all organizations. Identifying broad goals, defining success for the organization, and helping to set a direction for the team that works daily to deliver is a logical management practice. In city governments, this takes on a particularly important role, where the function of elected leaders is to set targets and priorities for the agency staff and then charge the city staff with working to accomplish the goals and deliver for the community. An effective strategic planning process informs city 130
staff about the city council's priorities and helps council members resolve their competing priorities and visions for the city they serve.

City managers find the strategic planning process particularly helpful, as it provides them with an opportunity to hear from all council members in a public forum where they can engage in a healthy dialogue about shared missions and visions. This process also supports the city staff leadership team, enabling them to share their expertise and inform elected leaders about areas of concern, potential focus areas, and strategic solutions.

The robust exchange can align city staff with the city council's aspirations and provide a three- to five-year vision for their work and budget priorities.

As part of the strategic pl anning process, the Hercules City Council also established a work plan with reportable objectives to be implemented. The report is a quarterly update on the progress of the work plan. The mandated obligations of local government remain the core function of the City and need not be fully detailed in the Work Plan, including, but not limited to, public infrastructure, public safety, governmental transparency, financial accountability, and implementation of regulations. This balance between core services and strategic goals is well depicted by the “Iceberg Model” depicted below (Figure 1).

Figure 1 - Nalbandian Consulting & Training, May 2003
To ensure effective implementation, the City Council and community will review progress toward objectives quarterly and adjust the work plan and objectives as needed. Of the 29 131
tactical steps identified in the plan, eleven have been completed, and the remaining are on target to meet their anticipated timelines. The details of this Strategic Goals Update are included in Attachment 1.

Summary Of Plan Status

FISCAL IMPACT:

The recommended action carries no fiscal impact. Funding for programs and projects described in the document will become part of the City’s normal annual and long-term planning and budgeting processes.

ATTACHMENTS:

1. City of Hercules FY 2024-2026 Strategic Goals Work Plan Update – October 2025

132
ATTACHMENT 1
CITY OF HERCULES FY 2024-2026 STRATEGIC GOALS UPDATE – October 2025

GOAL #1 – ADVANCE PROGRESS OF THE HERCULES HUB

OBJECTIVE TACTICAL STEPS TIMELINE STATUS

DEVELOP REGIONAL

PARTNERSHIPS
Participate and collaborate with other
agencies, their boards and commissions, and
other stakeholder groups to raise awareness
of the Hercules Hub and regional transit-
related issues, surface opportunities for
partnership, and support appropriate
transportation revenue-generating measures.

Ongoing
On Target – Staff has continued to collaborate with state and federal legislators, CCTA, CCJPA, WestCAT, MTC, and
others to access project development funding (up to 30% design and NEPA clearance).

ENHANCE LOBBYING

EFFORTS/CONTRACTS
Secure the services of a federal lobbyist as an
advocate on behalf of the Hercules Hub. Winter 2024 COMPLETE

CONTINUE TO KEEP

THE COMMUNITY

INFORMED
Utilize social media and other informational
platforms to disseminate information regularly
and when new developments occur.

Ongoing On Target

INITIATE THE TRAIN

STATION DESIGN
Secure sufficient grant funding to begin the
station design.

Summer 2025
Ongoing

On Target – Staff is pursuing a design funding partnership through the Corridor ID Program and a Sustainable
Transportation Planning Grant, administered by the California Department of Transportation (Caltrans). We have also
applied for the Sustainable Transportation Planning Grant (STPG) to study the feasibility of additional transit modes, broadening the potential scope for funding.

133
GOAL #2 – TAKE STEPS TO ADDRESS THE CITY’S FISCAL SUSTAINABILITY

OBJECTIVE TACTICAL STEPS TIMELINE STATUS

IMPROVE EFFICIENCY

THROUGH A BUDGET
REVIEW

PROCESS
Continue to improve and create a more robust
Capital Improvement Plan (CIP) with special
attention to service delivery methodology,
addressing deferred maintenance, and
prioritizing projects.

Spring 2025;
Ongoing COMPLETE

EXPLORE REVENUE

SOURCES TO MEET

CURRENT AND

FUTURE NEEDS
Present to Council future revenue-generating
options that include Sales Tax; UUT (Utility
User Tax); Grant opportunities; General
Obligation (GO) bonds; Lease
Revenue/Certificate of Participation (COP)
bonds; Real Property Transfer Tax
Winter 2024
COMPLETE - A special meeting about revenue
enhancements was conducted. A consulting firm has been
engaged to evaluate the feasibility of a revenue enhancement ballot measure.

GOAL #3 – IMPROVE COMMUNITY TRANSPARENCY AND COMMUNICATION

OBJECTIVE TACTICAL STEPS TIMELINE STATUS

IMPROVE

COMMUNICATION ON

THE PROGRESS OF

STRATEGIC GOALS
Provide quarterly updates at City Council
meetings and post the progress to a
dedicated strategic plan web page on the
City’s website.

Fall 2024;
Ongoing COMPLETE

PROVIDE COMMUNITY

ENGAGEMENT

OPPORTUNITIES

OUTSIDE OF COUNCIL

MEETINGS
Provide twice-a-year workshops/town halls to
allow residents to connect with the City
outside of Council meetings and the rigid
public comment process.

Winter 2024;
Ongoing
COMPLETE – Workshops and town hall meetings on the
City’s financial condition, the budget, and Public Safety have been conducted

ENCOURAGE

RESIDENTS TO BE

MORE INVOLVED IN

CIVIC AFFAIRS
Evaluate and report back on ways to improve
resident engagement. Winter 2024 COMPLETE

134
GOAL #4 – CONTINUE INVESTING IN A WINNING TEAM AT CITY HALL

OBJECTIVE TACTICAL STEPS TIMELINE STATUS

ADDRESS STAFF

CAPACITY
Initiate a gap analysis of strategic goal
priorities and staff capacity.

Spring 2025;
Ongoing On Target
Initiate a staffing comparison study of
comparable cities (population, city services,
department size, and total FTEs).

Spring 2025 COMPLETE

DEVELOP A

SUCCESSION PLAN
Identify critical and vulnerable positions;
Identify a talent pipeline; and identify
employees in qualified positions who could
temporarily fill the vacancy and potentially
apply as candidates for the position should
the need arise.

Spring 2026
On Target
Create a succession development plan with
training and learning opportunities that are
aligned with the successor position.

On Target

INVEST IN ONGOING

STAFF EDUCATION

AND TRAINING

THROUGH

CONFERENCES AND

OTHER LEARNING
TOOLS
Survey staff to assess service and/or training
gaps in each department and the City
organization as a whole.

Spring 2026 On Target
Develop and implement a Citywide
organizational training and development plan
for FY 26/27.

Spring 2026 On Target
Identify training opportunities/conferences,
including complimentary webinars, for each
department.

Spring 2025;
Ongoing On Target

BUILD A HIGH-

PERFORMANCE

CULTURE THAT BOTH

YIELDS EFFICIENT

RESULTS AND

INCREASES STAFF

RETENTION
Define and integrate high-performance culture
standards into the City’s performance
planning and evaluation framework.

Spring 2026
On Target
Establish department-level efficiency metrics
and incorporate them into annual performance
evaluations.

Spring 2026
On Target
Develop retention benchmarks and identify
barriers and opportunities through exit data,
engagement surveys, and performance
trends.

Spring 2026
On Target

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GOAL #5 – PLAN AND FUND MAJOR INFRASTRUCTURE

OBJECTIVE TACTICAL STEPS TIMELINE STATUS

IDENTIFY AND SET

PRIORITIES RELATED

TO MAJOR

INFRASTRUCTURE
Review and refine policy for prioritizing capital
projects as part of the budgeting process. Spring 2025 COMPLETE - The budgeting priority process for major
infrastructure projects now ensures that investments align with community needs, financial constraints, and long-term strategic goals. The key prioritization principles include Alignment with City Goals & Strategic Plans, Funding
Availability, Urgency, Impact on Community & Equity
Considerations, and Project Readiness

CONTINUE PROGRESS

ON THE CAPITAL

IMPROVEMENT PLAN
Continue to update the City Council on
progress during the mid-year CIP progress
report process.

Spring 2025 COMPLETE

DEVISE A PLAN FOR

FUNDING THE PARKS

AND RECREATION

FACILITIES MASTER
PLAN
Identify grant opportunities, sponsorships,
partnerships, and available Capital
Improvement funds for projects called out in
the 5–year Park Master Plan Action Plan.

Ongoing
On Target – Staff has submitted an application to the
California Department of Parks and Recreation, Office of Grants and Local Services (OGALS), for the Land and
Water Conservation Fund. The application is due in August of 2025. If successful, the City could receive up to $3M to help implement the Park Master Action Plan

DEVISE A PLAN FOR

FUNDING FACILITIES

ASSESSMENT AND

MAINTENANCE
Maintain and refine the recently established
Facility Replacement Fund to address the
backlog of large unfunded maintenance and
infrastructure projects.

Spring 2026 On Target

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GOAL #6 – DEVELOP A COMPREHENSIVE LAND-USE STRATEGY

OBJECTIVE TACTICAL STEPS TIMELINE STATUS

COMPLETE THE

HOUSING ELEMENT

CERTIFICATION

PROCESS AND BEGIN

IMPLEMENTATION
Work with the State Department of Housing
and Community Development to complete the
review and certification of the Housing
Element.

Spring 2025 COMPLETE

UPDATE THE GENERAL
PLAN
Secure the services of a consultant to update
the General Plan, which will include land-use
strategies for the redevelopment of shopping
centers and commercial sites with mixed-use.

Fall 2025 On Target
Complete the General Plan update. Spring 2027 On Target

UPDATE COUNCIL AND

COMMUNITY ON

AFFORDABLE

HOUSING PROGRESS
AND RHNA 3

OBLIGATIONS
Continue annual reporting to the City Council
on the status of development projects and
Housing Element RHNA (Regional Housing
Needs Allocation) progress.

Ongoing COMPLETE

GOAL #7 – DEVELOP A COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY

OBJECTIVE TACTICAL STEPS TIMELINE STATUS

DEVISE STRATEGIES

TO EXPAND RETAIL

AND ATTRACT

BUSINESSES
Develop an Economic Development strategy. Spring 2026 On Target Continue to implement the Business Attraction
Grant program Ongoing On Target

137

DISCUSSION AND/OR ACTION ITEM

AGENDA ITEMS

8. 25-272
138

STAFF REPORT TO THE CITY COUNCIL

DATE: Regular Meeting of October 14, 2025
TO: Mayor and Members of the City Council
SUBMITTED BY: Dante Hall, City Manager
SUBJECT: Discussion Regarding the Structure of the Police Chief Advisory Board Meetings

RECOMMENDED ACTION:

Staff recommends that the Council discuss this item and give direction to staff by minute order.

BACKGROUND:

At the February 25, 2025, City Council meeting, Mayor Bailey requested that the City Council discuss options for a Police Department Advisory Committee that would be subject to the Brown Act. This requirement would ensure that the meetings are publicly noticed and allow the public to attend and participate. On April 22, 2025, staff reported back to the Council with that analysis and sought the Council’s direction on this matter.

After reviewing the existing Chief Advisory Board (CAB) and engaging in a constructive discussion about the matter, Vice Mayor Kelley made a motion, seconded by Council Member Walker-Griffin, for the staff to evaluate options for enhancing the transparency of the existing CAB meetings and establishing a formal advisory board meeting structure.

The Council identified three options for discussion. Option 1 would maintain the current CAB format and structure, while also including the posting of meeting agendas and minutes for public review. Option 2 would retain the current format and structure of the CAB, but would include the posting of meeting agendas, excluding minutes, and require the Police Chief to regularly provide a summary report on discussions with the CAB at City Council meetings. Option 3 would establish a formalized Police advisory body under the municipal code, which would be subject to the Brown Act and the Council's rules and procedures.

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On July 8, 2025, staff returned to the City Council to discuss these options and other considerations. After hearing the staff presentation, the Council continued the item to a future date. Staff returns this evening to seek Council direction on the matter.

ANALYSIS:

In January 2021, retired Chief of Police William Imboden and then City Manager David Biggs began discussing a proposed CAB as part of an ongoing review of policing, social justice, and oversight of the Hercules Police Department. The CAB initiative was designed to foster trust and collaboration between the Hercules Police Department and the community. It serves as a resource f or strategy development, policy awareness, and community input , but does not have decision -making authority or investigative power.

Instead, it provides a forum for discussion on policing trends, use of force, and other significant law enforcement issues. The members serve as a direct conduit between the Police Department and the community , providing invaluable information on improving public safety services. Chief Vasquez took over the CAB in October 2022. The CAB currently has nine members who reflect the ethnic and cultural diversity of this City. While the CAB meetings do have agendas, they typically feature free -flowing discussions among members in a roundtable format.

When evaluating options for enhancing transparency in the advisory committee meeting framework, the Council should assess the potential benefits and challenges associated with each.

Option 1 – Maintain-Publish Agenda and Minutes - This option involves maintaining the current CAB format and publishing meeting agendas and minutes for public review.

Pros:
 Flexibility and adaptability: Maintaining the existing structure of the CAB with the addition of published agendas and minutes can be done easily, without requiring formal ordinances or establishing complex committee structures.  Lower administrative burden: Fewer procedural and reporting requirements help limit the need for additional staff resources.
 Focus on dialogue and community building: Informal meetings can foster more open and conversational discussions, promoting trust and understanding between police and community members.

Cons:
 Limited formal authority: The CAB may have less official influence or ability to impact policy decisions or departmental accountability.  Difficulty in tracking outcomes: Evaluating the e ffectiveness of the CAB w ithout clear objectives may be challenging, and outcomes may be less predictable.

140
Option 2 - Maintain-Publish Agenda w/o Minutes and Report - This option is similar to Option 1, as it involves maintaining the current CAB format, publishing meeting agendas (without minutes) , and providing regular public updates from the Police Chief at City Council meetings.

Pros:
 Flexibility and adaptability: An informal structure with the additions of published agendas and regular updates by the Police Chief can be established relatively quickly.
 Lower administrative burden: Fewer procedural requirements limit the need for additional staff resources.
 Public reporting builds community trust: Regular public updates from the Po lice Chief regarding the activities of the CAB at City Council meetings promote trust and understanding between police and community members.

Cons:
 Limited formal authority: An informal committee may have less official influence or ability to impact policy decisions or departmental accountability.  Potential for inconsistency and lack of structure: Without formal procedures and defined roles, the committee's activities and outcomes may be less consistent and predictable.

Option 3 – Establish a Formal Committee Subject to the Brown Act – This option involves establishing a new committee under the City’s municipal code that adheres to California’s Brown Act. The process begins with the formal creation of the committee by the City Council, enacted through an ordinance. Clearly defining the committee's purpose is essential, outlining its role, responsibilities, and jurisdiction to ens ure compliance with Brown Act provisions.

Next, the committee's membership must be determined. This includes identifying whether the body is advisory or decision -making. Once the committee is established, it must operate in accordance with the official council rules and procedures, including quorum requirements and voting protocols. Agendas for meetings must be publicly posted at least 72 hours in advance, providing detailed descriptions of the topics to be discussed.

Meeting minutes would be recorded and maintained for public review as required by law.

Ensuring accessibility is another key requirement —meetings must be held in locations open to the public and compliant with ADA regulations. Additionally, the public should be allowed to participate and provi de comments on matters within the committee's jurisdiction.

141
Pros:
 Increased legitimacy and authority: A formally established committee can have clearly defined powers and responsibilities, including recommending policy changes.

 Enhanced transparency and accountability: Formal structures can incorporate mechanisms for public meetings, published reports, and tracking of recommendations, which can increase public confidence in the police department's accountability.

Cons:
 Increased complexity and time commitment: Establishing a formal committee requires developing ordinances, defining roles and responsibilities, and navigating potential legal considerations.
 Higher administrative burden and cost of implementation: Formal committees necessitate formal meeting procedures, record-keeping, and reporting requirements, which would require additional staff resources. Training committee members and establishing operational procedures may require additional staff and financial resources

Both informal and formal Police advisory bodies offer potential benefits and challenges.

Staff seeks the City Council’s direction on this issue.

FISCAL IMPACT:

There is no fiscal impact associated with this action.

ATTACHMENTS:

No attachments
142

DISCUSSION AND/OR ACTION ITEM

AGENDA ITEMS

9. 25-273
143

STAFF REPORT TO THE CITY COUNCIL

DATE: Regular Meeting of October 14, 2025

TO: Mayor and Members of the City Council

SUBMITTED BY: Dante Hall, City Manager

SUBJECT: Presentation on New City Signage Options

RECOMMENDED ACTION:

Staff recommends that the City Council:

1. Receive a presentation on options for potential City signage

2. If the City Council wants to proceed with creating new signage, provide direction for the preferred signage location(s) and design(s) elements, and

3. By minute order, direct staff to develop a scope of work to hire a qualified firm for conceptual signage design development.

BACKGROUND:

During the FY 2024 -2025 annual budget process, the City Council allocated $100,000 within the Capital Budget and requested a staff recommendation for removing, repairing, or replacing the Creekside Shopping Center Clock Tower structure. Due to the blighted condition of the clock tower and its frequent use by unhoused individuals for shelter, it was deemed a public safety concern for the community. As a result, at its meeting on November 12, 2024, the Council directed staff to take the necessary actions to complete the demolition of the tower at a cost not to exceed $9,000 of the original $100,000 allocation.

The Council further directed staff to provide sign plan options similar to the city logo and to explore potential sign locations at San Pablo and Sycamore (near Safeway), the current site, and oth er possible locations. Staff returns this evening to present their findings and seek the Council’s guidance on preferences for the location and type of the new signage.
144
ANALYSIS:

Many cities install monument signs to create a strong sense of identity and enhance the visual appeal of public spaces. These signs serve as welcoming landmarks at key entry points, helping residents and visitors navigate with ease while reinforcing the city's brand and character. The City of Hercules has several monument signs that mark entryways to neighborhoods, shopping centers, and business parks. However, there are opportunities to install City-branded signage at entryways and major road arterials. Durable and architecturally integrated, monument signs promote civic pride and support economic development by signaling a community's investment . Council should consider the information contained in this report and provide direction to staff on the type and location of signs desired.

Location Preference
Choosing the best location for a city monument sign involves striking a balance between visibility, impact, and purpose. The ideal spot is one that naturally draws attention — usually at major entry points, intersections, or gateways where residents and visitors often pass by car, bike, or foot.

Urban planners often consider the surrounding landscape and architecture to make sure the sign matches its environment. Safety is also important: the location should n't block sightlines or traffic flow and must provide safe access for installation and maintenance.

Ultimately, the best location is one that enhances the city's image, communicates clearly, and welcomes people with purpose and style. The City has several potential locations with adequate space that could be used for City-branded signage to showcase a unique sense of place. Based on this reasoning, staff evaluated the following four potential areas for consideration:

 Sycamore Ave./Creekside Shopping Center (former clock tower)  Sycamore Ave./Refugio Valley Road (Current banner program location)  San Pablo Blvd Mid-block Median (near Peet’s Coffee)
 San Pablo Blvd/John Muir Parkway (SW Corner)

Current pictures of these sites are included below. Also see Attachment 1 for a map of the potential locations.

145

Monument Sign Types
Entry identification options include large structures (such as arches and walls), medium- sized monument signs (which may include landscaping features like planting areas or trellises), and smaller elements (such as signs and banners). Selecting the appropriate type requires considering:

 Cost: Initial installation and ongoing maintenance expenses.  Visual impact/Effectiveness: How well the sign communicates the desired message and branding.
 Lighting: Whether illumination is needed.
 Space: Available area for placement.
 Branding/Messaging: Alignment with the desired brand image and information to convey.
 Consistency: Harmony with existing civic monument themes.

146
The chart below provides a general description of common sign types and estimated costs.

SIGN TYPES DESCRIPTION ESTIMATED COSTS
Small-Scale
Wayfinding Signs
Small-scale signs and banners are designed to
help people navigate and orient themselves within
a physical space. They typically stand about 4-7
feet tall and are visible from a reasonable
distance of 100-200 feet, giving drivers or
pedestrians enough time to read and respond.

These signs are less effective in areas with high
traffic or fast-moving vehicles.
($) (Less than $25K/each)
Medium-Scale
Monument Signs
Medium-scale freestanding, ground-mounted
signs are commonly used for city facilities,
businesses, schools, parks, and residential
communities to provide clear, permanent
identification. Their height varies, and they are
clearly visible from a minimum of 200–300 feet,
especially in areas with higher speed limits.
($$) ($25-$150K/each)
Large-Scale
Gateway
Monument Signs
Large-scale freestanding signs are placed at the
main entrance of the City, a high-profile property,
development, or facility to provide a strong visual
identity and welcome visitors. These signs are
designed to be permanent, highly visible, and
architecturally integrated with the surrounding
landscape or buildings. Their height varies, and
they are clearly visible from a minimum of 300-
500 feet, especially in areas with higher speed
limits.
($$$) ($150K+/each)

Lighting Considerations
Lighting is also an important consideration in selecting the signage type, with options including nonilluminated (unlit), externally illuminated, and internally illuminated signage.

Non-illuminated: This is the no-to-low-cost illumination option. The trade-off is that the sign has substantially restricted visibility at night, absent any existing ambient lighting from streetlights or other nearby sources. If a small-scale street sign is the desired monument option, then reflective vinyl can be used for the sign, allowing it to be visible at night when it is within the range of vehicle headlights. This is how some existing wayfinding signs, as well as all regulatory and non-regulatory traffic signs, are illuminated.

Externally illuminated: External illumination can be wired or wireless, such as solar power, typically installed as uplighting on the ground near the monument.

Wired options can be expensive because they require connection to a nearby power source, often involving long conduit and wiring runs, along with ongoing utility costs. Solar options may be more affordable since they avoid connection 147
and utility expenses; however, their design and brightness options are limited.

Additionally, externally illuminated signs might not always be ideal, as the limited placement of lamps may only partially light the sign or create glare that affects traffic from the opposite direction.

Internally illuminated: Internal lighting is usually wired and requires special monument design considerations, making it generally the most expensive lighting option. However, internal illumination can add a unique, sleek, modern touch to the monument design.

The following are examples of sign types used in other communities:

Small-Scale Wayfinding Signs

Medium-Scale Wayfinding Signs

148

Large-Scale Gateway Monument Signs

Recommendations and Next Steps
It is requested that the City Council consider the information contained in this report and provide direction on the following:

1. What is the preferred location(s) of a future sign?

2. What signage design types should be considered?
149

3. Are there any other preferences or comments about the signage design elements (such as digital reader board, illumination type, etc.)?

4. If the City Council wants to move forward with creating a sign at a specified location, direct staff to develop a scope of work to hire a qualified firm for conceptual signage design development. After receiving proposals, staff will present an item to the City Council for contract approval and budget authorization.

FISCAL IMPACT:

There is no fiscal impact associated with the presentation of this report . Currently, there is a remaining balance of $91,800 from the initial allocation designated for the design and installation of new signage.

The cost of installing a monument sign depends on several key factors. Materials play a major role—foamcore with stucco offers a budget -friendly option, while brick, stone, or concrete add durability and prestige at a higher price. Size also influences cost, with larger signs requiring more resources and labor. Design complexity, such as custom graphics, lighting, landscaping, or other architectural features, can significantly increase expenses.

Upon receiving additional guidance, staff will be prepared to generate detailed program cost estimates. Please note that any c osts related to future activities will be subject to review and approval by the City Council at a future meeting.

ATTACHMENTS:

1. Potential Monument Signage Locations

2. Presentation
150
ATTACHMENT 1 - MONUMENT SIGN LOCATION MAP

Sycamore Ave. & Refugio Valley Rd.
(Current Banner Program Location)
Sycamore Ave./Creekside Shopping
Center (former clock tower)
San Pablo Ave. Mid-block
(near Peet's Coffee)
San Pablo Ave. &
John Muir Parkway
(SW Corner)
151

CITY OF

HERCULES
City Signage Options &
Recommendations
October 14, 2025
152

BACKGROUND
$100,000 allocated in FY
2024–2025 Capital Budget
Clock tower at Creekside
Shopping Center
demolished due to safety
concerns
Opportunity to reimagine
the space with new
signage that reflects the
city's identity
Council requested
signage options and
location analysis
153

PURPOSE OF MONUMENT SIGNS

ENHANCE CITY

IDENTITY AND

VISUAL APPEAL
01 SERVE AS

WELCOMING

LANDMARKS
02 REINFORCE

BRANDING

AND CIVIC
PRIDE
03 SUPPORT

ECONOMIC

DEVELOPMENT
04 154

LOCATION

OPTIONS
Sites Evaluated
• Sycamore Ave./Creekside
Shopping Center
• Sycamore Ave./Refugio Valley
Road
• San Pablo Blvd Mid-block Median
• San Pablo Blvd/John Muir Parkway
155
Sycamore Ave./Creekside Shopping Center
(former clock tower)
156
Sycamore Ave./Refugio Valley Road
(Current banner program location)
157
San Pablo Blvd Mid-block Median
(near Peet’s Coffee)
158
San Pablo Blvd/John Muir Parkway
(SW Corner)
159

SIGN TYPES

TYPE DESCRIPTION ESTIMATED COST
Small-Scale
Wayfinding Signs 4–7 ft tall, basic navigation <$25K
Medium-Scale
Monument Signs
Ground-mounted, visible
from 200–300 ft $25K–$150K
Large-Scale Gateway
Signs
High-profile, architecturally
integrated $150K+
160

SMALL-SCALE WAYFINDING SIGNS
161

MEDIUM-SCALE

WAYFINDING SIGNS
162

LARGE-SCALE

GATEWAY

MONUMENT
SIGNS
163

LIGHTING OPTIONS

TYPE DESCRIPTION COST IMPACT
Non-illuminated Low cost, limited night
visibility
Low
Externally lit Wired or solar uplighting
Medium
Internally lit Sleek, modern, highest
cost
High
164

POLICY QUESTIONS
What is the
preferred
location(s) for
signage?
What signage
design types
should be
considered?
Should sign(s)
include a digital
reader board?
Specific lighting
type?
165

FISCAL IMPACT
Remaining budget: $91,800
The costs are influenced by
several factors, including the
materials used, the project’s
size and complexity, as well
as the type of lighting and
landscaping involved.
166

RECOMMENDED NEXT STEPS
Provide direction on:

Location
Design type
Additional feature
Staff to develop scope
of work for sign design
Future Council
approval for design
contract and budget
167

Hercules City CouncilOctober 14, 2025

Hercules City Council
October 14, 2025