STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of October 14, 2025
TO: Mayor and Members of the City Council
VIA: Dante Hall, City Manager
SUBMITTED BY: Glenn Dombeck, Public Works Director/City Engineer SUBJECT: Award of a Design Contract to Sanbell, Inc.
for the Foxboro Pavement Rehabilitation Project
RECOMMENDED ACTION:
Adopt a resolution authorizing the City Manager to execute a professional services contract with Sanbell, Inc. in the amount of $298,534.00 for the Foxboro Pavement Rehabilitation Project.
BACKGROUND:
The Foxboro neighborhood, located in the north-central portion of the City of Hercules, has the largest concentration of poor and very poor rated streets in the City. This contract would also include design of poor rated segments of Willow Avenue totaling 2,190 lineal feet. A capital improvement project was identified in the adopted Fiscal Year (FY) 2025-26 budget to provide a pavement rehabilitation design with construction to occur in FY 2025-26. Design is now scheduled to occur in FY 2025-26, with construction to follow in FY 2026-27.
The City solicited a design proposal for the Foxboro Pavement Rehabilitation Project from Sanbell, Inc., formerly known as Bellicci & Associates, Inc., a General Civil Engineering firm on the City’s qualified engineering list.
ANALYSIS:
Sanbell will provide project management, land surveying, design services and manage subconsultants through the different phases of the project. The project will include preparation of a preliminary assessment of the project streets; provision of 65 percent, 90 percent, and final plans; specifications, cost estimates, and bid support services for the construction phase.
In general, the construction phase of the project will include grinding and/or overlay of asphalt concrete pavement sections, curb ramp improvements for ADA compliance, and replacement or repair of damaged concrete curbs, gutters and sidewalks. For this design and management component of the project, drawings will include mapping of existing striping and pavement markings and show any striping modifications based on the City’s bike and pedestrian master plan. In addition, Sanbell will review the project streets for possible locations to construct green infrastructure improvements, such as bioretention. The construction specifications will include construction staging and traffic control requirements.
Street layout will be based on an aerial planimetric topographic survey for the project streets supplemented with relevant ground shot survey information from the Sanbell survey crew. Pavement coring and R-value testing will be performed by Sanbell’s geotechnical subconsultant. The asphalt concrete overlay or mill and fill pavement section will be designed using Caltrans design criteria based on the results of the R-value tests, traffic index, and existing pavement section.
The scope of work includes funding for community outreach to allow residents the opportunity to view the plans and ask questions, as well as to inform residents of what they can expect during the construction, the tentative schedule, and the planned traffic control and road closures. After the project is out for bid, Sanbell will respond to all questions regarding the plans and specifications and prepare any addendums to the plans and specifications necessary to clarify the design. The cost for these design services is $298,534.00.
A previous analysis of pavement restoration methods for the Foxboro streets identified a range of construction costs varying by the level of treatment, including sidewalk ADA curb ramp upgrades, from $2,996,465 for light rehabilitation to $8,024,943 for full reconstruction.
FISCAL IMPACT:
The proposed budget for the Foxboro Pavement Rehabilitation Project design and management component is as follows:
Funding Sources:
General Fund/Capital Reserves $200,000
SB1 RMRA $382,243
Measure J Fund - 263 $100,000
Total Revenue $682,243
Expenditures accounts:
Design $ 298,534.00
Total Expenditures $298,534.00
This project was Included in the 2025 Capital Improvement Program. In anticipation of the associated cost, allocation have been made from the General Fund/Capital Reserves, SB1 RMRA funds and Measure J funds. As a result of this prudent financial planning, there is sufficient funding available to cover the cost of this design contract, which is included in the adopted FY 25-26 Budget. It is essential to note that additional funding will need to be identified for the construction phase of the project which is anticipated in FY 2026-27.
ATTACHMENTS:
Resolution
Foxboro Pavement Rehabilitation Project – Location Map
Accounting Information
(Finance Department Use Only)
Description: Foxboro Pavement Rehabilitation Project (Project #63075) Funding Source/Account Number: SB1 RMRA
Account # 268-5432-642.05-20
Budget Recap:
Total Estimated cost: $298,534 New Revenue: N/A
Amount Budgeted: $700,000 Lost Revenue: N/A
New funding required: N/A New Personnel: N/A
Council Policy Change: Yes No