STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of October 14, 2025
TO: Mayor and Members of the City Council
VIA: Dante Hall, City Manager
SUBMITTED BY: Glenn Dombeck, Public Works Director/City Engineer SUBJECT: Award of a Construction Contract to MCK Services, Inc. for the Falcon Way Pavement Rehabilitation Project
RECOMMENDED ACTION:
Adopt a resolution authorizing the City Manager to execute a construction contract with MCK Services, Inc. in the amount of $770,982.96 for the Falcon Way Pavement Rehabilitation Project, including Wren Court and Finch Court Alternate Bid Items, authorizing an additional expenditure of up to $77,098.30 for a 10 percent contingency on said construction contract, for a total not to exceed contract amount of $848,081.26.
BACKGROUND:
The Project is located on Falcon Way, between Wren Court and Refugio Valley Road, and includes asphalt pavement grinding, asphalt pavement removal and asphalt overlay placement on Falcon Way. A cape seal application (an asphalt-rubber chip seal layer followed by a slurry seal surface coat) will be provided on the cul de sac. All areas will receive utility and monument cover adjustments, pavement striping, and traffic sign installation. Two alternate bid items were included for provision of cape seal on Wren Court and Finch Court.
The Falcon Way Pavement Rehabilitation Project was advertised for bids in the West County Times on August 4 and 11, 2025 and in 5 regional plan rooms. A total of 8 bids were received at the bid opening deadline of 2 pm on Tuesday, September 2, 2025. Upon opening and reviewing the 8 bids received, MCK Services, Inc. submitted the low bid, including the two alternate bid items, in the amount of $770,982.96, which was determined to be responsive.
MCK Services, Inc. is based in Martinez, has been in business for 27 years, and has pavement rehabilitation and resurfacing experience on public works projects, including in Martinez, Hayward, Concord, San Jose, and Monterey. Their references and bid were thoroughly checked. MCK Services, Inc. was determined to be a responsible bidder.
Bidder's Name
Total Bid Proposal1
1 MCK Services, Inc.
$ 770,982.96
2 Always Paving, Inc.
$ 823,491.23
3 McGuire & Hester, Inc.
$ 851,239.00
4 Tri Valley Excavating Co., Inc.
$ 938,947.30
5 QA Constructors, Inc.
$ 945,932.25
6 Bay Cities Paving & Grading, Inc.
$ 946,897.11
7 Maggiora & Ghilotti, Inc.
$1,017,710.00
8 Esquivel Grading & Paving, Inc.
$1,079,514.50
1 Total Bid Proposal cost includes base bid plus alternate bid items #1 and #2 Construction is anticipated to take approximately two months following notice to proceed. Following the award of the construction contract, staff will meet with the contractor to firm up the schedule.
Construction management for this project will be handled by SNG & Associates, Inc. (SNG), who also prepared the project plans and specifications. SNG will handle contract administration, invoicing, inspections and management of the project through the closeout phase.
ANALYSIS:
The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301, Existing Facilities, which consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use.
FISCAL IMPACT:
The proposed budget for the Falcon Way Pavement Rehabilitation Project is as follows:
Funding Sources:
General Fund/Capital Reserves $920,505
SB1 RMRA $400,000
Solid Waste Fund $250,000
Total Revenue $1,570,505
Expenditure accounts:
Construction Contract $ 770,982.96
10% Contingency $ 77,098.30
Engineering Services During Construction (SNG) $109,169.00 Total Expenditures $957,250.26
This project was identified in the 2025 Capital Improvement Program along with other Facilities and Parks improvements. In anticipation of the associated cost, General Fund/Capital Reserves, SB1 RMRA funds and Solid Waste funds have been allocated to generate the required funding resources. As a result of this advanced financial planning, there is sufficient funding available to cover the cost of this contract, which is included in the adopted FY 25-26 Budget.
ATTACHMENTS:
Resolution
Falcon Way Pavement Rehabilitation Project – Location Map Accounting Information
(Finance Department Use Only)
Description: Falcon Way Pavement Rehabilitation Project Construction Contract Total $848,082
Funding Source:
Budget Recap:
Total Estimated cost: $848,082 New Revenue: $
Amount Budgeted: $1,570,505 Lost Revenue: $
New funding required: $ New Personnel: $
Council Policy Change: Yes No