CityClerk DepartmentUpdate
Hercules City Council
10/28/2025
2 It is one of the government’s oldest professions, whose origins can be traced to biblical times.
Early keepers of archives relied on their memory for the public record and were called “remembrancers.” The clerk was one of the first offices established when local governments formed in colonial America.
California Government Code Section 36501- The standard of city government should include at least 5 councilmembers, a city clerk, treasurer, chief of police, fire chief, and any subordinate officers or employees provided by law.
CITY CLERK FUN FACTS
MEET THE CITY CLERK TEAM
3 Joanne Sanchez
Senior Clerk
Lavonne Rose
Senior Clerk
Eibleis Melendez
City Clerk
8/05/20XX
To provide quality administrative support to the City of Hercules City Council, Staff, and Residents; conduct municipal elections with the highest integrity; provide professional customer service through accurate, timely, and courteous service; and effectively manage all official records. 4 Objective
Agenda Management
Records Management
City Commissions
Elections
Risk Management- General Liability
5 Core functions
6 Step by Step - The “Process”
Future Item List
Agenda Item Due Dates
Agenda Setting Meeting
Approval Tracking
Finalizing Agenda
Publication & Distribution
Agenda Management and Preparation
7 Records Management
Update of Records Retention Schedule & Policy
Contract Management
Public Records Request
( Government Code section 7920.000 et seq.)
8 City Boards & Commissions
Planning Commission
Citizens Advisory Committee to CCTA
Community and Library Services Commission
Contra Costa Library Commission
Finance Commission
Mosquito & Vector Control District
Advisory Council on Aging
9 Elections
10 City Claims
Municipal Pooling Authority
Department Safety Trainings
Risk Management
Thank you!