STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of May 12, 2026
TO: Mayor and Members of the City Council
VIA: Patrick Tang, Interim City Manager
SUBMITTED BY: Glenn Dombeck, Public Works Director/City Engineer SUBJECT: Acceptance of the Falcon Way Pavement Rehabilitation Project RECOMMENDED ACTION:
Adopt a resolution accepting the Falcon Way Pavement Rehabilitation Project as complete for a total amount of $773,946.26 and authorizing the filing of the Notice of Completion with the Contra Costa County Recorder’s Office.
BACKGROUND:
The Falcon Way Pavement Rehabilitation Project (Project), including the Wren Court and Finch Court Alternate Bid Items, was awarded at the October 14, 2025, City Council meeting to MCK Services, Inc. (MCK) for the low bid amount of $770,982.96 with provisions for a 10 percent contingency of up to $77,098.30 for a total authorized expenditure amount of $848,081.26. A Notice to Proceed was issued to MCK on January 12, 2026. The primary scope of work consisted of asphalt pavement grinding, asphalt pavement removal and asphalt overlay on Falcon Way, between Wren Court and Refugio Valley Road, and on all of Wren Court and Finch Court. Two change orders were issued on the project, a deductive change order for a savings of $6,521.05 and a final change order to reconcile the actual material quantities used on the project for $9,484.35.
ANALYSIS:
MCK commenced work on the Project on February 2, 2026. The City and MCK agreed to a Change Order to eliminate the cape seal application (an asphalt-rubber chip seal layer followed by a slurry seal surface coat) on Wren Court and Finch Court and instead authorize a 2-inch removal and replacement (mill and fill) of the existing asphalt pavement on those streets. The mill and fill operation authorized by the Change Order provides a much better finished product and longer service life than the originally specified cape seal application and also reduced the original Contract Price by $6,521.05.
MCK has completed all work on the Project, including paving, new curb ramps, utility cover adjustments, pavement striping and markings, and sign installation, in accordance with the plans, specifications and change order and to the satisfaction of the City Engineer. A final Change Order for $9,484.35 was issued to reconcile the actual quantities of materials used in the work based upon the unit prices provided in the Bid Schedule. The final cost to complete the project was $773,946.26 (0.4% more than the original Contract Price).
It is recommended the City Council accept the Falcon Way Pavement Rehabilitation Project at this time so the Notice of Completion can be filed with the Contra Costa County Recorder’s Office to allow final payment to be made to the contractor.
FISCAL IMPACT:
This Project was identified in the 2025 Capital Improvement Program and was included in the adopted FY 25-26 Budget. General Fund/Capital Reserves, SB1 RMRA funds and Solid Waste funds were allocated to fund the Project. The final cost was well within the available contingency assigned for use on this project. Unused funds will be unobligated and available for assignment to other capital projects.
ATTACHMENTS:
Attach 1- Resolution
Attach 2- Notice of Completion
Attach 3- Project Location Map