Agenda Packet — Hercules City Council, September 8, 2026 (part 1 of 2)

Tuesday, September 8, 2026
7:00 PM
City of Hercules
111 Civic Drive
Hercules, CA 94547
City Council
Mayor Chris Kelley
Vice Mayor Alex Walker-Griffin
Council Member Dilli Bhattarai
Council Member Tiffany Grimsley
Council Member Dion Bailey
Patrick Tang, Interim City Manager
Christie Crowl, City Attorney
Eibleis Melendez, City Clerk
Meeting Agenda
REGULAR MEETING - 7:00 P.M
In-Person in Council Chambers or Via Zoom:

Zoom ID: 843 0754 6485 Zoom Passcode: 232861
Zoom Phone Number: 1-669-900-6833
1 September 8, 2026City Council Meeting Agenda
See last pages of agenda for information regarding meeting procedures To view webcast of meetings, live or on demand, go to the City's website at www.ci.hercules.ca.us I. SPECIAL CLOSED SESSION – CALL TO ORDER - ROLL CALL - NONE II. PUBLIC COMMUNICATION - CLOSED SESSION ITEMS - NONE III. CONVENE INTO CLOSED SESSION - NONE
IV. REGULAR MEETING – CONVENE TO OPEN SESSION - ROLL CALL - 7:00 P.M.

V. A. REPORT ON ACTION TAKEN IN CLOSED SESSION-

NO CLOSED SESSION
B. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A COUNCIL MEMBER TO

PARTICIPATE IN A MEETING REMOTELY DUE TO JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449
VI. PLEDGE OF ALLEGIANCE
VII. MOMENT OF SILENCE
VIII. INTRODUCTIONS/PRESENTATIONS/COMMISSION REPORTS

1. 26-221
Proclamation - 25th Anniversary of September 11 Patriot Day and National Day of Service and Remembrance
ProclamationAttachments:

2. 26-211 Presentation - Family Justice Center
PresentationAttachments:

IX. AGENDA ADDITIONS/DELETIONS
X. PUBLIC COMMUNICATIONS
This time is reserved for members of the public to address issues not included in the agenda. In accordance with the Brown Act, Council will refer to staff any matters brought before them at this time, and those matters may be placed on a future agenda.

Individuals wishing to address the City Council are asked to complete a form indicating the name and address of the speaker and the general topic to be addressed. Speakers must make their comments from the podium and will be allowed 3 minutes to discuss their concerns. All public comments are recorded and become part of the public record. A limit of 30 minutes will be devoted to taking public comment at this point in the agenda. If any speakers remain at the conclusion of the initial 30 minute period, time will be reserved at the conclusion of the meeting to take the remaining comments.

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2 September 8, 2026City Council Meeting Agenda
XI. PUBLIC HEARINGS
XII. CONSENT CALENDAR

1. 26-214 Meeting Minutes for the Special Meeting of July 28, 2026.

Meeting Minutes for the Special Meeting of July 28, 2026Attachments:

2. 26-212 Meeting Minutes of the Regular Meeting of July 28, 2026 Meeting Minutes for the Regular Meeting of July 28, 2026Attachments:

3. 26-222 Meeting Minutes for the Special Closed Session of July 29, 2026 Meeting Minutes for the Special Closed Session of July 29, 2026Attachments:

4. 26-223 Meeting Minutes for the Special Closed Session of July 31, 2026 Meeting Minutes for the Special Closed Session of July 31, 2026Attachments:

5. 26-224 Meeting Minutes for the Special Closed Session of August 3, 2026 Meeting Minutes of the Special Closed Session of August 3, 2026Attachments:

6. 26-225 Meeting Minutes for the Special Closed Session of August 25, 2026 Meeting Minutes for the Special Closed Session of August 25, 2026Attachments:

7. 26-217 Accept the Investment Report for the Quarter Ending June 30, 2026 RECOMMENDATION:

Accept the Investment Report for the Quarter Ending June 30, 2026.

Staff Report - Investment Quarterly Report Ending 06302026 Attach 1 - Quarterly Investment Report
Attachments:

8. 26-220 Addition of a Police Support Supervisor Job Description to the City’s Classification Plan

RECOMMENDATION
Adopt a resolution approving the addition of a Police Support Supervisor job description to the City’s Classification Plan and approving an amended Fiscal Year 2026-2027 Master Salary Schedule pursuant to California Public Employees Retirement System (“CalPERS”) requirements.

Staff Report - Police Support Supervisor Job Description Attach 1 - Resolution Adopting Addition of Police Support Sup. Classification and Revised Salary Schedule Attach 2 - Police Support Supervisor Job Description
Attach 3 - FY 26-27 Master Salary Schedule-REVISED
Attachments:

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3 September 8, 2026City Council Meeting Agenda

9. 26-213 Information Technology (IT) Surplus Equipment for Disposal RECOMMENDATION:

Staff recommends that the City Council adopt a resolution that declares the list of IT equipment as surplus property, which is deemed obsolete and no longer required for public operations, and authorize staff to proceed with the disposal of the identified surplus property.

Staff Report
Attach 1 - Resolution
Attachments:

10. 26-210 Acceptance of Civil Improvements as Complete and the Offers of Dedication for Easements for Tract No.9606 Owl Ranch
RECOMMENDATION:

Adopt a resolution accepting the civil improvements as complete and offers of dedication for easements for Tract No.9606 Owl Ranch.

Staff Report
Attach 1 - Resolution
Attach 2 - Own Ranch Subdivision Map
Attachments:

11. 26-207 Proposed Amendment to the Joint Exercise of Powers Agreement forming the West Contra Costa Integrated Waste Management Authority (Joint Powers Authority) to Change the Authority Fiscal Year to January 1 - December 31 beginning in 2027
RECOMMENDATION:

The City Council is requested to approve the Resolution authorizing the Mayor to execute the amendment to the Joint Exercise of Powers Agreement to change the Fiscal Year from July 1 - June 30 to January 1 - December 31, commencing January 1, 2027.

Staff Report
Attach 1 - Resolution
Exhibit A - First Amendment to 5th Amended and Restated JEPA Attach 2 - Joint Exercise of Powers Agreement Resolution Attachments:

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4 September 8, 2026City Council Meeting Agenda
XIII. DISCUSSION AND/OR ACTION ITEMS

1. 26-215 Award of a Construction Contract in the amount of $804,133 to Rapid Grading Service for the Foxboro Pavement Rehabilitation Project - Phase1

RECOMMENDATION
Adopt a resolution authorizing the City Manager to execute a construction contract with Rapid Grading Services in the amount of $804,133 for the Foxboro Pavement Rehabilitation Project - Phase 1,and authorizing an additional expenditure of up to $80,413 for a 10 percent contingency on said construction contract, for a total not to exceed contract amount of $884,546.

Staff Report - Foxboro Pavement Rehabilitation Project - Phase 1 Attach 1 - Resolution
Attach 2 - Location Map - Foxboro Pavement Rehabilition Project - Phase 1 Attachments:

2. 26-218 Professional Services Agreement with Sanbell to provide Construction Management Services for the Foxboro Pavement Rehabilitation Project - Phase 1

RECOMMENDATION
Adopt a resolution authorizing the City Manager to execute a professional services agreement with Sanbell, Inc. in the amount of $81,974 to provide Construction Management Services for the Foxboro Pavement Rehabilitation Project - Phase 1.

Staff Report - Foxboro Construction Management Sanbell
Attach 1 - Resolution
Attach 2 - 26-030 Bellecci & Associates Inc DBA Sandbell Attachments:

3. 26-190 Adoption of the June 2026 Sewer System Management Plan RECOMMENDATION:

Approve a Resolution adopting the June 2026 Sewer System Management Plan.

Staff Report
Attach 1 - Resolution
Attach 2 - Sewer System Management Plan Update
Presentation
Attachments:

XIV. PUBLIC COMMUNICATIONS
This time is reserved for members of the public who were unavailable to attend the Public Communications period during Section X of the meeting, or were unable to speak due to lack of time. The public speaker requirements specified in Section X of this Agenda apply to this Section.

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5 September 8, 2026City Council Meeting Agenda
XV. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY ANNOUNCEMENTS,

COMMITTEE, SUB-COMMITTEE AND INTERGOVERNMENTAL COMMITTEE REPORTS

AND FUTURE AGENDA ITEMS
This is the time for brief announcements on issues of interest to the community. In accordance with the provisions of the Brown Act, matters which do not appear on this agenda but require City Council discussion may be either (a) referred to staff or other resources for factual information or (b) placed on a future meeting agenda.

1. Regional Committee
a. Contra Costa Mayors Conference
b. Hercules/ Pinole - WasteWater Management
c. League of Cities
d. Water Emerg. Transportation Authority
e. WCCIWMA
f. WCCTAC
g. West Co. Mayors & Supervisors Assoc. Meeting
h. WestCat
I. MCE
j. CCTA
k. East Bay Wildfire Coalition of Governments

2. City Council Committees and Subcommittees
a. Econ. Dev. Subcommittee
b. Traffic and Public Safety Committee
c. East Bay Economic Development Alliance

3. Commission Liaisons
a. Community & Library Services Commission
b. Finance Commission
c. Planning Commisison
XVI. ADJOURNMENT
The next Regular Meeting of the City Council will be held on Tuesday, September 22, 2026 at 7:00p.m. in the Council Chambers.

Agendas are posted in accordance with Government Code Section 54954.2(a) or Section 54956.

Members of the public can view electronic agendas and staff reports by accessing the City website at www.ci.hercules.ca.us and can receive e-mail notification of agenda and staff report postings by signing up to receive an e-notice from the City’s homepage. Agendas and staff reports may also be obtained by contacting the City Clerk at (510) 799-8200 (Posted: September 3, 2026)

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6 September 8, 2026City Council Meeting Agenda

INSTRUCTIONS ON HOW TO PARTICIPATE AND WATCH THE HERCULES CITY COUNCIL AND PLANNING

COMMISSION HYBRID MEETINGS
Attend in Person: Hercules City Council Chambers – 111 Civic Drive, Hercules, CA 94547 Attend via Zoom Teleconference: Details provided below and zoom webinar login, passcode and phone numbers provided on the agenda cover.

How to Submit Public Comments
In Person: Attend meeting at the Hercules City Council Chambers, fill out a public speaker card located on the side table and submit it to the City Clerk.

Via Zoom: Members of the public may submit a remote public comment via Zoom video conferencing. Download the Zoom mobile app from the Apple Appstore or Google Play. If you are using a desktop computer, you can test your connection to Zoom by clicking here or go to: https://www.zoom.us/join. Zoom also allows you to join by phone at +1-669-900-6833 or +1-929-205-6099 or +1-253-215-8782.

Written Comments Submitted Electronically: All comments received before 3:00 p.m. the day of the meeting will be provided to the City Council prior to the meeting and posted to the City’s agenda website and located by clicking on the “meeting details” tab. Written comments received after 3:00 p.m. will be provided to City Council and posted to the agenda website the following day. Written comments will not be read aloud during the meeting. Email comments to [email protected]. Please indicate which item on the agenda you are commenting on in the subject line of your email.

Written comments submitted in person or via mail: Additional ways to provide your public comment is to either drop off your comment in person to the front desk receptionist located in the City Hall lobby or to mail your comment to City of Hercules, ATTN: City Clerk – Public Comment (Meeting Date), 111 Civic Drive, Hercules, CA 94547 in time to reach the City Clerk no later than 3:00 p.m. on the day of the meeting or you can submit your comment by telephone by calling (510) 799-8208 no later than 3:00 p.m. on the meeting date.

If you need assistance with public comment, please contact: Eibleis Melendez, City Clerk at [email protected] or by calling (510) 799-8200.

All public comments will become part of the official meeting record. As email containing public meeting comments are part of the official record, note that personal contact information may be published if it is included with your email. The City cannot guarantee that its network and/or the website will not be uninterrupted. To ensure that the City Council receives your written comments, you are strongly encouraged to submit your comments in writing in advance of the meeting by 3:00 p.m. on the day of the Council or Commission meeting.

OTHER WAYS TO WATCH THE MEETING

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7 September 8, 2026City Council Meeting Agenda
Live on Channel 28: City Council meetings will replay the following Thursday at 7:00 p.m. and Saturday at 1:00 p.m.

Planning Commission meetings will replay the following Wednesday at 7:00 p.m. and Saturday at 9:00 a.m.

Video Streamed Live on the City’s Website:

To view City Council and Planning Commission meeting videos online go to: Hercules Meeting Videos.

Instructions to view Live or On-Demand Videos from the City’s website:

1. Go to: Hercules Meeting Videos or https://hercules.legistar.com/calendar.aspx.

2. Locate the desired meeting and date.

3. Click the associated “Video” link (Video status is as follows):

Video = Video is available for on demand viewing.

In Progress = Video is available for viewing during live recording.

Not Available = Video is either unavailable or has not been recorded.

THE HERCULES CITY COUNCIL ADHERES TO THE FOLLOWING POLICIES,

PROCEDURES AND REGULATIONS REGARDING CITY COUNCIL MEETINGS

1. SPECIAL ACCOMMODATIONS: In compliance with the Americans with Disabilities Act and The Ralph M. Brown Act; if you require special accommodations to participate at a City Council meeting or translation or interpretation assistance, please contact the City Clerk at 510-799-8200 at least 48 hours prior to the meeting.

2. AGENDA ITEMS: Persons wishing to add an item to an agenda must submit the final written documentation 12 calendar days prior to the meeting. The City retains the discretion whether to add items to the agenda. Persons wishing to address the City Council otherwise may make comments during the Public Communication period of the meeting.

3. AGENDA POSTING: Agendas of regular City Council meetings are posted at least 72 hours prior to the meeting at City Hall, the Hercules Swim Center, Ohlone Child Care Center, and on the City’s website (www.ci.hercules.ca.us),

4. PUBLIC COMMUNICATION: Persons who wish to address the City Council should complete the speaker form prior to the Council's consideration of the item on the agenda.

Anyone who wishes to address the Council on a topic that is not on the agenda and is relevant to the Council should complete the speaker form prior to the start of the meeting. Speakers will be called upon during the Public Communication portion of the meeting. In accordance with the Brown Act, the City Council may not take action on items not listed on the agenda. The Council may refer to staff any matters brought before them at this time and those matters may be placed on a future agenda.

In the interests of conducting an orderly and efficient meeting, speakers will be limited to three (3) minutes.

Anyone may also submit written comments at any time before or during the meeting.

5. CONSENT CALENDAR: All matters listed under Consent Calendar are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Council or a member of the public prior to the time the City Council votes on the motion to adopt.

6. LEGAL CHALLENGES: If you challenge a decision of the City Council in court, you may be limited to raising only those issues you or someone else raised at the meeting or in written correspondence delivered at, or prior to, the meeting. Actions challenging City Council decisions shall be subject to the time limitations contained in Code of Civil Procedure Section 1094.6.

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8 September 8, 2026City Council Meeting Agenda

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9 INTRODUCTIONS/PRESENTATIONS/

COMMISSION REPORTS

AGENDA ITEMS

1. 26-221

2. 26-211
10 PROCLAMATION

RECOGNIZING THE 25TH ANNIVERSARY OF SEPTEMBER 11

PATRIOT DAY AND NATIONAL DAY OF SERVICE AND

REMEMBRANCE IN THE CITY OF HERCULES

WHEREAS, September 11, 2026 marks a quarter century after the September 11 terrorist attacks on the World Trade Center, Pentagon, and flight 93 that targeted innocent Americans and claimed nearly 3,000 lives that day as Americans watched four commercial jetliners be converted into weapons of terror; and
WHEREAS, each year the nation commemorates this somber anniversary as a commitment to never forget the patriotism and enduring resilience that emerged in remembrance of all who perished that day and in the aftermath that followed and honors the selfless bravery of first responders and individuals that sacrificed their lives answering their call to service;
WHEREAS, the memories of September 11 may still feel close to those adults who witnessed the unimaginable unfold and are now parents, grandparents, veterans, teachers, first responders, or community leaders. Children and young adults born after 2001 may know the date, but were too young to know its significance in the enduring legacy of compassion and service in this nation; and
WHEREAS, the City of Hercules along with the nation, solemnly remembers the individuals who lost their lives that tragic day and honors the bravery of all who responded to the attacks in their call to service and recommit to carry ing the memory forward so a new generation of Americans will learn about the unimaginable loss we experienced and the stories of bravery, unity and service in can continue to inspire compassion as freedom, courage, and unity should never be taken for granted.

NOW, THEREFORE, BE IT PROCLAIMED that I, Chris Kelley, Mayor of the City of Hercules, on behalf of the entire City Council, do hereby proclaim September 11, 2026, as Patriot Day and National Day of Service and Remembrance in the City of Hercules. I call upon the people of Hercules to observe this day by participating in remembrance ceremonies or educational programs, engaging in volunteer service or observing a moment of silence to honor the innocent victims who perished under the terrorist attack on September 11, 2001.

In witness whereof, I hereunto set my hand and cause the seal of the City of Hercules to be affixed this 8
th day of September 2026.
______________________________
Chris Kelley, Mayor
11 INTRODUCTIONS/PRESENTATIONS/

COMMISSION REPORTS

AGENDA ITEMS

2. 26-211
12 WE S TC E N T E R

WE S T C E N T E R
Bisa French
Executive Director
Natalie Oleas
Regional Administrative
Director
13 Bisa French
An Introduction
14 15
Family Justice Center
Family Justice Center
9 law enforcement
agencies
9 public agencies
69 community
partners
Crisis support,
long term safety,
community
building
Collaborative
partnerships allow
victims to get
connected to
resources more
quickly.
16 Client Requested Services
Client Requested Services

MENTAL HEALTH
Trauma informed
counseling for survivors
of interpersonal
violence (adults &
children) including
psychiatric services.

PROJECT

CONNECT
Survivor-led monthly
group offered in
Spanish and
Farsi/Dari.

CHILDREN
& YOUTH
Weekend sleep-
away camp for
children who have
been impacted by
violence.
17 West Center
Located in Richmond
Serves the entire West County area
including Hercules.
18 Hercules Residents
Hercules Residents
Served
241 Hercules
Clients
total
19 FJC Service Stats
F JC Service Stats
76% of calls to the
Family Justice Ctr.
are Domestic
Violence
20 *https://openjustice.doj.ca.gov/exploration/crime -statistics/domestic -violence -related -calls -assistance DV Reports by Hercules PDHercules PD does not publish a singular consolidated annual statistical report.

DV Reports by Hercules PD
Hercules PD does not publish a singular consolidated annual statistical report . 21 Types of Elder Abuse Experienced
Types of Elder Abuse Experienced
Financial
Exploitation is
rising
22 Q U E S T I O N S ?
Q U E S T I O N S ?
West Center
256 24th St. Richmond
cocofamilyjustice.org
510 -974 -7200 M-F, 9am-5pm
23 CONSENT CALENDAR

AGENDA ITEMS

1. 26-214

2. 26-212

3. 26-222

4. 26-223

5. 26-224

6. 26-225

7. 26-217

8. 26-220

9. 26-213

10. 26-210

11. 26-207
24 111 Civic Drive
Hercules, CA 94547City of Hercules
Meeting Minutes
City Council
Mayor Chris Kelley
Vice Mayor Alex Walker-Griffin
Council Member Dilli Bhattarai
Council Member Tiffany Grimsley
Council Member Dion Bailey
Patrick Tang, Interim City Manager
Christie Crowl, City Attorney
Eibleis Melendez, City Clerk
6:00 PMTuesday, July 28, 2026

SPECIAL MEETING
In-Person in Council Chambers or Via Zoom:

Zoom ID: 843 3928 4063 Zoom Passcode: 939253
Zoom Phone Number: 1-669-900-6833
I. SPECIAL CLOSED SESSION - NONE
NONE
II. PUBLIC COMMUNICATION - CLOSED SESSION ITEMS - NONE
NONE
III. CONVENE INTO CLOSED SESSION - NONE
NONE
IV. SPECIAL MEETING – CONVENE TO OPEN SESSION - ROLL CALL - 6:00 P.M.

Council Member Dilli Bhattarai, Council Member D. Bailey, Mayor C. Kelley, Vice Mayor A. Walker-Griffin, and Council Member T. Grimsley

Present: 5 -
V. A. REPORT ON ACTION TAKEN IN CLOSED SESSION-

NO CLOSED SESSION
B. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A COUNCIL MEMBER TO

PARTICIPATE IN A MEETING REMOTELY DUE TO JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449
NONE

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25 July 28, 2026City Council Meeting Minutes
XIII. DISCUSSION AND/OR ACTION ITEMS

1. 26-192
Attachments:

Housing Asset Funding Award
RECOMMENDATION:

By minute action, direct staff to enter into negotiations with one of the three proposers for the award of $5,000,000 in Housing Asset Funding to support affordable housing development.

Staff Report
Attach 1 - RSG Evaluation Memo
Presentation
Interim City Manager, Patrick Tang introduced the Item and Community Development Director, Tim Rood, presented the Staff Report. Presentation of findings was delivered by RSG . In person Public Comments were made by: Rob Schaufenbil, Bill Brewer, Nancy Arms, Jeremy Lochirco, Eric Williams, Lisa Morris, Chuck (Chip) Morris, Michael Kohler, Jonathan Astmann, Selena Williams, Kaitlyn Azevedo, Michelle White, Ron Montoya, Araceli Velazquez, Ramon Amaral, Darlene Almeida, and Weijia Song.

Public Comments via Zoom were made by: Patti and Gayle Usana.

Written Public Comment was submitted by - Rob Schaufenbil, Community Housing Works, Ron Montoya, Charles Morris, Michael Kohler, Tim Sbranti, Dianne Abaya and Jeff Axup. Council asked questions and provided comments. Director Rood and RSG provided a response.

Council provided direction to Staff. Action was taken on this item.

MOTION: A motion was made by Mayor Kelley to award the five million dollars to Satellite Affordable Housing Associates(SAHA). The motion did not receive a second.

MOTION: A motion was made by Council Member Bailey, seconded by Council Member Grimsley, to direct Staff to fund two projects and enter into negotiations with Eden Housing and Satellite Affordable Housing Associates(SAHA) awarding each project 2.5 million dollars and to include labor discussions (prevailing wage, benefits, health care, etc) in the negotiation process, to the extent that the law will allow. The motion carried by the following vote:

Aye: Council Member Dilli Bhattarai, Council Member D. Bailey, Mayor C. Kelley, Vice Mayor A. Walker-Griffin, and Council Member T. Grimsley 5 -

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26 July 28, 2026City Council Meeting Minutes
XVI. ADJOURNMENT
Mayor Kelley adjourned the meeting at 7:30 P.M.
_________________________________
Chris Kelley, Mayor
Attest:
_______________________________
Eibleis Melendez, City Clerk

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27 CONSENT CALENDAR

AGENDA ITEMS

2. 26-212
28 111 Civic Drive
Hercules, CA 94547City of Hercules
Meeting Minutes
City Council
Mayor Chris Kelley
Vice Mayor Alex Walker-Griffin
Council Member Dilli Bhattarai
Council Member Tiffany Grimsley
Council Member Dion Bailey
Patrick Tang, Interim City Manager
Christie Crowl, City Attorney
Eibleis Melendez, City Clerk
7:00 PMTuesday, July 28, 2026
REGULAR MEETING - 7:00 PM
(or immediately following Special Meeting)
In-Person in Council Chambers or Via Zoom:

ID: 843 3928 4063 Passcode: 939253 Audio: 1-669-900-6833 I. SPECIAL CLOSED SESSION – NONE
NONE
II. PUBLIC COMMUNICATION - NONE
NONE
III. CONVENE INTO CLOSED SESSION - NONE
NONE
IV. REGULAR MEETING – CONVENE TO OPEN SESSION - ROLL CALL - 7:00 P.M.

Mayor Kelley called the regular meeting to order at 7:44 P.M.

Council Member Dilli Bhattarai, Council Member D. Bailey, Mayor C. Kelley, Vice Mayor A. Walker-Griffin, and Council Member T. Grimsley

Present: 5 -
V. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A COUNCIL MEMBER TO

PARTICIPATE IN A MEETING REMOTELY DUE TO JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449
NONE
VI. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was lead by Vice Mayor Walker-Griffin.

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29 July 28, 2026City Council Meeting Minutes
VII. MOMENT OF SILENCE
NONE
VIII. INTRODUCTIONS/PRESENTATIONS/COMMISSION REPORTS

1. 26-185 Presentation - Caltrans: I-80 Westbound Carquinez (Al Zampa) Bridge Deck Rehabilitation
PresentationAttachments:

Representatives for Caltrans presented. Council asked questions and provided comment. Interim Public Works Director, Mike Roberts and Caltrans provided a response.

IX. AGENDA ADDITIONS/DELETIONS
NONE
X. PUBLIC COMMUNICATIONS
NONE
This time is reserved for members of the public to address issues not included in the agenda. In accordance with the Brown Act, Council will refer to staff any matters brought before them at this time, and those matters may be placed on a future agenda.

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30 July 28, 2026City Council Meeting Minutes
XI. PUBLIC HEARINGS

1. 26-199 Conditional Use Permit (CUP 26-01) and Design Review Permit (DRP 26-01) for a Goodwill Retail Store with Drive-Up Donation Operations at 1551 Sycamore Avenue
RECOMMENDATION:

That the City Council:

1. Request planning staff present the staff report;

2. Open the public hearing;

3. Invite the applicant to make a presentation or statement;

4. Receive comments from the public;

5. Offer the applicant or their consultant team the opportunity to answer questions;

6. Close the public hearing;

7. Request clarification from staff or the applicant on any issues related to the project;

8. Find that the project is categorically exempt from CEQA review pursuant to Class 1 (Existing Facilities), California Code of Regulations, Title 14, Section 15301; and,

9. Adopt Resolution affirming the Planning Commission decision to approve.

Staff Report
Attach 1 - Resolution
Attach 2 - Draft Conditions of Approval
Attach 3 – Project Exhibits
Attach 4 - Planning Commission Resolution 26-03
Attach 5 - Property Owner Letter to City Council
Staff Presentation
Applicant Presentation
Attachments:

Mayor Kelley introduced the item. Vice Mayor Walker-Griffin recused himself from the disccussion. Community Development Director, Tim Rood, presented the Staff Report. Director Rood and the applicant presented. Council asked questions and provided comment. The Applicant provided a response. Mayor Kelley opened the Public Hearing.

In person Public Comments provided by: Eric Williams, Darlene Almeida, Bill Baron, Cheryl Wright. Public Comments from Zoom attendees: Diana B, Gail, Maria. Mayor Kelley closed the Public Hearing. Discussion came back to Council. Interim City Manager Tang, City Attorney Crowl and Director Rood provided a response. Action was taken on this item.

MOTION: A motion was made by Council Member Grimsley, seconded by Council Member Bailey, to adopt Resolution 26-049. In addition, the applicant shall appear before the City Council approximately six months from the date of opening and provide a report on operations as well as receive feedback from the

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31 July 28, 2026City Council Meeting Minutes
Council and the public. The motion carried by the following vote:

Aye: Council Member D. Bailey, Mayor C. Kelley, and Council Member T. Grimsley3 - Abstain: Council Member Dilli Bhattarai1 -
Recused: Vice Mayor A. Walker-Griffin1 -
XII. CONSENT CALENDAR
MOTION: A motion was made by Council Member Bhattarai, seconded by Council Member Grimsley, to adopt the Consent Calendar. The motion carried by the following vote:

Aye: Council Member Dilli Bhattarai, Council Member D. Bailey, Mayor C. Kelley, Vice Mayor A. Walker-Griffin, and Council Member T. Grimsley 5 -

1. 26-189
Meeting Minutes for the Regular Meeting on July 14, 2026 Meeting Minutes for the Regular Meeting of July 14, 2026Attachments:

APPROVED

2. 26-188 Proclamation - Honoring and commending Dr. Pate Thomson, MD for his leadership and vision in founding the ROTACARE West Contra Costa Free Clinic
ProclamationAttachments:

APPROVED

3. 26-198 Contra Costa County Library Commission Seat Appointment RECOMMENDATION:

By minute action, appoint Community and Library Services Commissioner Wylendia Eastman as the City Representative to the Contra Costa County Library Commission.

Staff ReportAttachments:

APPROVED

4. 26-186 Acceptance of a grant award from the California Highway Patrol (CHP) Cannabis Tax Fund Grant Program
RECOMMENDATION:

Staff recommend the City Council adopt a resolution to accept the grant award of $126,000 from the California Highway Patrol on behalf of the City of Hercules.

Staff Report for Cannabis Grant Acceptence
Attach 1 - Resolution
Attach 2 - FY 26-27 Grant Agreement
Attachments:

RESOLUTION 26-050, APPROVED

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32 July 28, 2026City Council Meeting Minutes

5. 26-201 Ratification of Resolution Approving Contra Costa County Regional Alternative Compliance (RAC) Participation and City’s Joint Powers Authority Representative
RECOMMENDATION:

Council is asked to ratify the attached resolution approving the Contra Costa County Regional Alternative Compliance (RAC) Joint Powers Authority Agreement and designating Jose Pacheco, Associate Engineer, as the City’s representative and Kennedy & Associates as the City’s alternate.

Staff Report
Attach 1 - Resolution
Attachments:

RESOLUTION 26-029, APPROVED

6. 26-187 Adopt a Resolution authorizing the City Manager to execute a professional service agreement with RSG to administer the Housing Successor Agency Housing Loan Program and Business Development Loan Program in the amount not to exceed $87,950
RECOMMENDATION:

Staff recommend that the City Council consider adopting a resolution to authorize the City Manager to enter into a professional service agreement with RSG. This agreement will continue to facilitate the administration of the Housing Successor Agency’s Housing Loan Program and the Business Development Loan Program, with an expenditure not to exceed $87,950.

Staff Report
Attach 1 - Resolution
Attach 2 - RSG Proposal
Attachments:

RESOLUTION 26-051, APPROVED

7. 26-197 Contract Amendment with BKF Engineers, Inc. in the amount of $51,855 for Construction Management, Inspection and Quality Assurance Testing Services for the Refugio and Foxboro Park Improvements Project RECOMMENDATION:

Adopt a resolution authorizing the City Manager to execute Contract Amendment No.1 with BKF Engineers, Inc. (BKF) in the amount of $51,855 for the Construction Management, Inspection and Quality Assurance Testing Services for the Refugio and Foxboro Park Improvements Project, including a transfer of $40,855 from the construction contingency to fully fund the amendment, for a total contract amount of $233,925.

Page 5 ends

33 July 28, 2026City Council Meeting Minutes
Staff Report
Attach 1 - Resolution
Attach 2 - 26-002 BKF Contract Amendment 1
Attach 3 - 26-002 BKF Contract
Attachments:

RESOLUTION 26-052, APPROVED

8. 26-191 Adopt a Resolution Approving the Fiscal Year 2026-2027 Master Salary Schedule Pursuant to the California Public Employees’ Retirement System RECOMMENDATION:

Approve the Fiscal Year 2026-2027 (“FY 2026-2027”) Master Salary Schedule effective July 5, 2026, pursuant to the California Public Employees' Retirement System (“CalPERS”).

Adoption of the Master Salary Schedule incorporates previously approved compensation adjustments for represented and unrepresented employee groups and ensures compliance with Title 2, California Code of Regulations Section 570.5
Staff Report
Attach 1 - Resolution
Attach 2 - FY 26-27 Master Salary Schedule
Attachments:

RESOLUTION 26-053, APPROVED

Page 6 ends

34 July 28, 2026City Council Meeting Minutes
XIII. DISCUSSION AND/OR ACTION ITEMS

1. 26-200 November 2026 Election for a voter- approved revenue measure RECOMMENDATION:

Adopt an Urgency Ordinance calling for an Election for a voter-approved one cent Transaction and Use (Sales) Tax, and requesting the Contra Costa County Board of Supervisors to direct the Contra Costa County Election Department to conduct the election and to direct the City Attorney to prepare an impartial analysis and to authorize arguments for and against the ballot measure.

Staff Report
Attach 1 - Urgency Ordinance
Exhibit A - Transactions and Use Ordinance
Attachments:

Interim City Manager, Patrick Tang, presented the Staff Report. No public comment. Council Members asked questions and provided comments.

Interim City Manager Tang provided a response. Action was taken on this item.

MOTION: A motion was made by Vice Mayor Walker-Griffin, seconded by Council Member Grimsley, to adopt Ordinance 558. The motion carried by the following vote:

Aye: Council Member D. Bailey, Mayor C. Kelley, Vice Mayor A. Walker-Griffin, and Council Member T. Grimsley
4 -
Abstain: Council Member Dilli Bhattarai1 -

2. 26-193
Adopt a Resolution approving an Assignment and Assumption Agreement by and between Hercules Block Q&R Development Partners LP and IEC RT VI Holdings, LLC to facilitate the sale of The Dylan RECOMMENDATION:

Staff recommends that the City Council adopt a resolution authorizing the Interim City Manager to execute a Consent and Agreement to an Assignment and Assumption Agreement of Land Use Agreements and Project Approvals by and between Hercules Block Q&R Development Partners LP, a Delaware limited partnership (“Seller”) and IEC RT VI Holdings, LLC, a Delaware limited liability company (“Purchaser”) (Attachments 2 and 3) to consent to the sale of The Dylan apartment building as required by the Bayfront Implementing Development Agreement.

Staff Report
Attach 1 - Resolution
Attach 2 - Consent and Agreement to Assignment-Assumption Attach 3 - Assignment and Assumption Agreement
Attachments:

Page 7 ends

35 July 28, 2026City Council Meeting Minutes
Vice Mayor Walker-Griffin recused himself from the discussion.

Community Development Director, Tim Rood, presented the Staff Report.

Representatives from Ledcor and IEC were in attendance in person and via Zoom to answer any questions. Council asked questions and provided comment. Director Rood and IEC provided a response. No public comment. Action was taken on this item.

MOTION: A motion was made by Council Member Bailey, seconded by Council Member Grimsley, to adopt Resolution 26-054. The motion carried by the following vote:

Aye: Council Member Dilli Bhattarai, Council Member D. Bailey, Mayor C. Kelley, and Council Member T. Grimsley
4 -
Recused: Vice Mayor A. Walker-Griffin1 -

3. 26-194
Designation of Voting Delegate and Alternates for the League of California Cities Annual Conference and General Assembly Meeting
RECOMMENDATION:

Designate a voting delegate and alternates for the League of California Cities Annual Conference and General Assembly Meeting to be held September 23-25, 2026 in Anaheim, CA.

Staff Report
Attach 1 - 2026 LOCCAC Memo and Guidelines
Attachments:

City Clerk, Eibleis Melendez, presented the Staff Report. No public comment. Council provided direction to Staff. Action was taken on this item.

MOTION: A motion was made by Council Member Bailey, seconded by Council Member Grimsley, to designate Vice Mayor Walker-Griffin the voting delegate and Council Member Bhattarai the alternate voting delegate at the League of California Cities Annual Conference and General Assembly meeting to be held September 23-25, 2026. The motion carried by the following vote:

Aye: Council Member Dilli Bhattarai, Council Member D. Bailey, Mayor C. Kelley, Vice Mayor A. Walker-Griffin, and Council Member T. Grimsley 5 -

Page 8 ends

36 July 28, 2026City Council Meeting Minutes
XIV. PUBLIC COMMUNICATIONS
NONE
This time is reserved for members of the public who were unavailable to attend the Public Communications period during Section X of the meeting, or were unable to speak due to lack of time. The public speaker requirements specified in Section X of this Agenda apply to this Section.

XV. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY ANNOUNCEMENTS,

COMMITTEE, SUB-COMMITTEE AND INTERGOVERNMENTAL COMMITTEE REPORTS

2. City Council Committees and Subcommittees
a. Econ. Dev. Subcommittee
b. Traffic and Public Safety Committee
c. East Bay Economic Development Alliance

3. Commission Liaisons
a. Community & Library Services Commission
b. Finance Commission
c. Planning Commisison
Parks and Recreation Director, Christopher Roke, promoted upcoming city events and provided an update on park improvements. No announcements from City Attorney Crowl.

1. Regional Committee
Council Member Grimsley reported out that the July WestCat meeting was

Page 9 ends

37 July 28, 2026City Council Meeting Minutes
cancelled. But they are planning on holding a meeting in August. Mayor Kelley reported out on the Contra Costa Transportation Authority(CCTA) Board meeting and the West Contra Costa Transportation Advisory Committee(WCCTAC) meeting.

2. City Council Committees and Subcommittees
No reports were provided

3. Commission Liaisons
No reports were provided
Council also reported out on local and regional events that they had attended.

There were no Future Agenda Items Requests from Council.

XVI. ADJOURNMENT
Mayor Kelley adjourned the meeting at 10:19pm.
_________________________________
Chris Kelley, Mayor
Attest:
_______________________________
Eibleis Melendez, City Clerk

Page 10 ends

38 CONSENT CALENDAR

AGENDA ITEMS

3. 26-222
39 111 Civic Drive
Hercules, CA 94547City of Hercules
Meeting Minutes
City Council
Mayor Chris Kelley
Vice Mayor Alex Walker-Griffin
Council Member Dilli Bhattarai
Council Member Tiffany Grimsley
Council Member Dion Bailey
Patrick Tang, Interim City Manager
Christie Crowl, City Attorney
Eibleis Melendez, City Clerk
9:00 AMWednesday, July 29, 2026

SPECIAL CLOSED SESSION
In-Person in Council Chambers or Via Zoom:

Zoom ID: 819 5760 2591 Zoom Passcode: 928482
Zoom Phone Number: 1-669-900-6833
I. SPECIAL CLOSED SESSION – CALL TO ORDER - ROLL CALL - 9 A.M.

A. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A COUNCIL MEMBER TO

PARTICIPATE IN A MEETING REMOTELY DUE TO JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449
Mayor Kelley called the meeting to order at 9:15am
Council Member Dilli Bhattarai, Council Member D. Bailey, Mayor C. Kelley, Vice Mayor A. Walker-Griffin, and Council Member T. Grimsley

Present: 5 -
II. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was lead by Mayor Kelley.

III. PUBLIC COMMUNICATION - CLOSED SESSION ITEMS
NONE
VI. CONVENE INTO CLOSED SESSION
The Hercules City Council will meet in Closed Session regarding the following:

City Attorney, Christie Crowl, read the title of the item to be discussed in Closed Session. Council and Staff convened into Closed Session.

1. 26-202
Pursuant to Government Code section 54957: Public Employment (City Manager)

Page 1 ends

40 July 29, 2026City Council Meeting Minutes
XVI. ADJOURNMENT
City Attorney Crowl stated there was no final or reportable action taken in Closed Session.

Mayor Kelley adjourned the meeting at 4:30pm.
_________________________________
Chris Kelley, Mayor
Attest:
_______________________________
Eibleis Melendez, City Clerk

Page 2 ends

41 CO

NSENT CALENDAR

AGENDA ITEMS

4. 26-223
42 111 Civic Drive
Hercules, CA 94547City of Hercules
Meeting Minutes
City Council
Mayor Chris Kelley
Vice Mayor Alex Walker-Griffin
Council Member Dilli Bhattarai
Council Member Tiffany Grimsley
Council Member Dion Bailey
Patrick Tang, Interim City Manager
Christie Crowl, City Attorney
Eibleis Melendez, City Clerk
9:30 AMFriday, July 31, 2026

SPECIAL CLOSED SESSION
In-Person in Council Chambers or Via Zoom:

Zoom ID: 870 2954 8846 Zoom Passcode: 820769
Zoom Phone Number: 1-669-900-6833
I. SPECIAL CLOSED SESSION – CALL TO ORDER - ROLL CALL 9:30 AM A. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A COUNCIL MEMBER TO

PARTICIPATE IN A MEETING REMOTELY DUE TO JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449
Council Member Dilli Bhattarai, Council Member D. Bailey, Mayor C. Kelley, Vice Mayor A. Walker-Griffin, and Council Member T. Grimsley

Present: 5 -
II. PUBLIC COMMUNICATIONS - CLOSED SESSION ITEMS
NONE
III. CONVENE INTO CLOSED SESSION
City Attorney, Christie Crowl, read the title of the item to be discussed in Closed Session. Council and Staff convened into Closed Session.

The Hercules City Council will meet in Closed Session regarding the following:
26-203
Pursuant to Government Code section 54957: Public Employment (City Manager)

Page 1 ends

43 July 31, 2026City Council Meeting Minutes
IV. ADJOURNMENT
City Attorney Crowl stated that there was no final or reportable action.

Mayor Kelley adjourned the meeting at 3:30pm.
_________________________________
Chris Kelley, Mayor
Attest:
_______________________________
Eibleis Melendez, City Clerk

Page 2 ends

44 CO

NSENT CALENDAR

AGENDA ITEMS

5. 26-224
45 111 Civic Drive
Hercules, CA 94547City of Hercules
Meeting Minutes
City Council
Mayor Chris Kelley
Vice Mayor Alex Walker-Griffin
Council Member Dilli Bhattarai
Council Member Tiffany Grimsley
Council Member Dion Bailey
Patrick Tang, Interim City Manager
Christie Crowl, City Attorney
Eibleis Melendez, City Clerk
5:30 PMMonday, August 3, 2026

SPECIAL CLOSED SESSION
In-Person in Council Chambers or Via Zoom:

Zoom ID: 837 1195 5351 Zoom Passcode: 746525
Zoom Phone Number: 1-669-900-6833
I. SPECIAL CLOSED SESSION – CALL TO ORDER - ROLL CALL - 5:30 P.M.

A. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A COUNCIL MEMBER TO

PARTICIPATE IN A MEETING REMOTELY DUE TO JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449
Council Member Dilli Bhattarai, Council Member D. Bailey, Mayor C. Kelley, and Vice Mayor A. Walker-Griffin

Present: 4 -
Council Member T. GrimsleyAbsent: 1 -
II. PUBLIC COMMUNICATION - CLOSED SESSION ITEMS
NONE
III. CONVENE INTO CLOSED SESSION
City Attorney, Christie Crowl, read the title of the item to be discussed in Closed Session. Council and Staff Convened into Closed Session.

The Hercules City Council will meet in Closed Session regarding the following:

1. 26-206
Pursuant to Government Code section 54957: Public Employment (City Manager)
V. REPORT ON ACTION TAKEN IN CLOSED SESSION
City Attorney Crowl stated that no final or reportable action was taken in Closed Session.

Page 1 ends

46 August 3, 2026City Council Meeting Minutes
XVI. ADJOURNMENT
Mayor Kelley adjourned the meeting at 6:30pm.
_________________________________
Chris Kelley, Mayor
Attest:
_______________________________
Eibleis Melendez, City Clerk

Page 2 ends

47 CONSENT CALENDAR

AGENDA ITEMS

6. 26-225
48 111 Civic Drive
Hercules, CA 94547City of Hercules
Meeting Minutes
City Council
Mayor Chris Kelley
Vice Mayor Alex Walker-Griffin
Council Member Dilli Bhattarai
Council Member Tiffany Grimsley
Council Member Dion Bailey
Patrick Tang, Interim City Manager
Christie Crowl, City Attorney
Eibleis Melendez, City Clerk
5:30 PMTuesday, August 25, 2026

SPECIAL CLOSED SESSION
In-Person in Council Chambers or Via Zoom:

Zoom ID: 865 2658 4608 Zoom Passcode: 730451
Zoom Phone Number: 1-669-900-6833
I. SPECIAL CLOSED SESSION – CALL TO ORDER - ROLL CALL- 5:30 P.M.

A. CONSIDER AND TAKE ACTION ON ANY REQUEST FROM A COUNCIL MEMBER TO

PARTICIPATE IN A MEETING REMOTELY DUE TO JUST CAUSE OR EMERGENCY CIRCUMSTANCES PURSUANT TO AB 2449
Vice Mayor Walker-Griffin attended Closed Session via phone.

Council Member Dilli Bhattarai, Council Member D. Bailey, Mayor C. Kelley, Vice Mayor A. Walker-Griffin, and Council Member T. Grimsley

Present: 5 -
II. PUBLIC COMMUNICATION - CLOSED SESSION ITEMS
NONE
III. CONVENE INTO CLOSED SESSION
City Attorney, Christie Crowl, read the title of the item to be discussed in Closed Session. Council and Staff convened to Closed Session.

The Hercules City Council will meet in Closed Session regarding the following:

1. 26-216
Pursuant to Government Code section 54957: Public Employment (City Manager)
IV. REPORT ON ACTION TAKEN IN CLOSED SESSION
City Attorney Crowl stated that no final or reportable was taken in Closed Session.

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49 August 25, 2026City Council Meeting Minutes
V. ADJOURNMENT
Mayor Kelley adjourned the meeting at 6:26pm.
_________________________________
Chris Kelley, Mayor
Attest:
_______________________________
Eibleis Melendez, City Clerk

Page 2 ends

50 CONSENT CALENDAR

AGENDA ITEMS

7. 26-217
51 STAFF REPORT TO THE CITY COUNCIL

DATE: Regular Meeting of September 8, 2026

TO: Mayor and Members of the City Council

VIA: Patrick Tang, Interim City Manager

SUBMITTED BY: Edwin Gato, Director of Finance

SUBJECT: Accept the Investment Report for the Quarter Ending June 30, 2026

RECOMMENDED ACTION:

Accept the Investment Report for the Quarter Ending June 30, 2026.

EXECUTIVE SUMMARY:

Pursuant to California Government Code section 53646 and the City’s Investment Policy, a quarterly report and certification shall be provided to the City Council, City Manager, and City Independent Auditor. The Quarterly Investment Report shall include a complete description of the portfolio, the type of investments, the issuers, maturity dates, par value, and dollar amounts invested in all securities. The report must ensure that investments were made consistently with the City’s Investment Policy and that the City will meet its expenditure obligations for the next six months. The Quarterly Investment Report for the quarter ending June 30, 2026, is provided as Attachment 1.

BACKGROUND:

To ensure compliance with state law and municipal policies, the City is mandated to present quarterly investment reports that provide a comprehensive overview of the City’s investment portfolio to the City Council, City Manager, and City Auditor. The authority to manage investments, reinvestment, sales, or exchanges of securities is delegated to the Finance Director, who concurrently holds the position of City Treasurer.

In accordance with the Investment Policy, the City Treasurer has the option to delegate certain fiduciary responsibilities to an external investment management firm. It is important to note that any investment manager engaged for this purpose must adhere to fiduciary obligations as stipulated by the Securities and Exchange Commission under the Investment Advisor Act of 1940.

52 To effectively address the specialized services and expertise required for a diverse array of investment options, the City has engaged with the Local Investment Agency Fund (LAIF) as well as experienced investment managers from PARS.

ANALYSIS:

This report provides a comprehensive overview of the City's investment portfolio for the quarter ending June 30, 2026. It is prepared in compliance with California Government Code Section 53646 and adheres to the City's Investment Policy. The report encompasses all cash and investments managed by the City, along with City -related investments held by bond trustees for debt service obligations and funds in the irrevocable trust with PARS for pension and other post -employment benefits (OPEB). Additionally, it includes detailed information on each security's investment type, issuer, maturity date, cost, and current market value.

The City participates in the LAIF, a money market fund overseen by the State Treasurer.

LAIF includes multiple governmental agency participants and holds securities managed by its administrator. This fund provides local agencies with a mechanism to invest cash held in a treasury pool, allowing for same -day withdrawals to facilitate cash flow needs while earning interest from the Pooled Money Investment Account (PMIA). Moreover, investments managed by bond trustees are conducted in accordance with the terms of individual bond indentures.

As of June 30 , 202 6, the average yield of the pooled investment portfolio, prior to adjustments for fluctuations in market value, is reported at 5.58%. This yield exceeds the two-year U.S. Treasury Note rate of 4.14% and the average monthly rate of 3.82% for the LAIF. The ma rket value of the pooled portfolio stands at negative $65,760, indicating a decrease of 0.0786% from its book value. Given that the City does not intend to sell its pooled investment portfolio securities before maturity, this decision will not impact on the overall yield.

As of June 30, 2026, 77.98% of the total investment portfolio is allocated to the Local Agency Investment Fund (LAIF). Within this allocation, 79% is comprised of U.S. Treasuries and agency notes, while 10.8% is invested in certificates of deposit (CDs) and bank notes. The remaining 10.2% is distributed among various other investment types. For a comprehensive Amount
Market Over/(Under) Average
Investment Type Value Cost Yield
Petty Cash $2,005 - 0.00%
Cash in Bank 16,488,623 - 0.00%
Local Agency Investment Fund (LAIF) 58,252,420 ($65,761) 3.82% Irrevocable Trust (Pension) 2,969,273 - 9.40% Irrevocable Trust (OPEB) 3,395,545 - 9.40% Investments with Bond Trustees 2,442,874 - 3.52% Total Portfolio $83,550,740 ($65,761) 5.58%
53 overview, including economic summaries and detailed information, please refer to the Investment Portfolio Summary Report included in Attachment 1.

The City strategically manages its idle cash from all operating funds on a pooled basis to optimize returns. Earnings are allocated to each fund based on their respective average cash balances. It is importan t to note that the timing of revenue collections —such as property taxes, business licenses, and franchise taxes—can significantly influence quarterly investment income throughout the year. At present, the City maintains adequate cash reserves to meet anticipated obligations over the next six months.

In compliance with Governmental Accounting Standards Board (GASB) Statement 40, the City is required to recognize the fair market value of its investments at the conclusion of each fiscal year. The market value s noted in this report are sourced from the State Controller’s office for the Local Agency Investment Fund (LAIF) and from the City’s registered investment managers and bond trustees for all other investment vehicles. It is important to acknowledge that these market valuations are subject to daily fluctuations.

The distinction between market value and historical cost, referred to as Unrealized Investment Gains and Losses, represents temporary variances and does not reflect cash- related transactions. Given that the City intends to hold its investments until maturity, at which point they will be redeemed at par value, any unrealized gains or losses will be reported exclusively at the end of the fiscal year in the City’s Comprehensive Annual Financial Report.

The total cash and investments reported include several components that are classified as unrestricted. Within the City’s General Fund, this amounts to $22 million (26%), while the Internal Service Funds contribute an additional $1.5 (2%). It is essential to recognize that a portion of these funds is committed to pre-existing obligations or allocated for specific purposes. Conversely, the remaining $60.2 million, representing 72% of the City’s cash and investments, is restricted for designated uses by applicable federal, state, or local regulations.

FISCAL IMPACT:

This is an information report with no fiscal impact.

ATTACHMENTS:

1. Quarterly Investment Report

54 INVESTMENT REPORT

FOR THE

QUARTER ENDING
JUNE 30, 2026

CITY OF HERCULES, CALIFORNIA
2025-2026

FISCAL YEAR
55 CITY OF HERCULES

FINANCE DEPARTMENT
111 CIVIC DRIVE
HERCULES, CALIFORNIA 94547-1771
PHONE: 510-799-8200
September 8, 2026
Honorable Mayor and Members of the City Council:

I hereby affirm that the investment portfolio, as of June 30, 2026, complies with all relevant state laws and conforms to the City’s investment policy. The anticipated revenues from ongoing City operations, coupled with the available liquidity from cash deposits, sufficiently cover the City’s expenditure requirements for the upcoming months.

As of June 30, 2026, the City possesses adequate financial resources to meet its expenditure obligations for the next six months.

Sincerely,
Edwin Gato
Finance Director/City Treasurer
1 56
City of Hercules, California
Investment Portfolio Summary Report
For the Quarter Ended June 30, 2026
Book % of Average Market
Value Total Yield Value
Cash on Hand $2,005 $2,005
Cash on Deposit 16,488,623 16,488,623
Total Cash on Hand 16,490,628 19.72% 0.00% 16,490,628
Local Agency Investment Fund (LAIF) 58,318,180 69.74% 3.82% 58,252,420 Irrevocable Trust (Pension) 2,969,273 3.55% 9.40% 2,969,273 Irrevocable Trust (OPEB) 3,395,545 4.06% 9.40% 3,395,545 Investments with Bond Trustees 2,442,874 2.92% 3.52% 2,442,874 Total Portfolio $83,616,500 100.00% 5.58% $83,550,740
Amount over (under) Market Value vs. Book Value ($65,760) % of Portfolio -0.0786%
Investments by Type
Cash on Hand
LAIF
Irrevocable Trust
(Pension)
Irrevocable Trust
(OPEB)
Investments with
Trustees
2 57
City of Hercules
Detail for Investment Portfolio Summary Report
For the Quarter Ended June 30, 2026
(DAYS)

BOOK MARKET PURCHASE MATURITY LIFE TO REMAINING PAR MARKET

DESCRIPTION VALUE YIELD DATE DATE MATURITY LIFE VALUE VALUE

CASH ON HAND
PETTY CASH 2,005.00 0.00% 2,005.00 $2,005.00

CASH IN BANK
MECHANICS BANK - GENERAL CHECKING 8,320,138.68 0.00% 8,320,138.68 8,320,138.68 MECHANICS BANK - HERCULES RDA 8,122,530.95 0.00% 8,122,530.95 8,122,530.95 MECHANICS BANK - PD ASSET SEIZURE 45,953.68 0.00% 45,953.68 45,953.68 TOTAL AND AVERAGES 16,488,623.31 16,488,623.31 16,488,623.31

LOCAL AGENCY INVESTMENT FUND (LAIF)
LAIF 58,318,180.13 3.82% 4/1/2026 6/30/2026 90 - 58,318,180.13 58,252,419.50

IRREVOCABLE TRUST (PENSION/OPEB)
US BANK MUTUAL (PARS-OPEB) 3,395,544.65 9.40% 4/1/2026 6/30/2026 90 - 3,395,544.65 3,395,544.65 US BANK MUTUAL (PARS-PENSION) 2,969,272.56 9.40% 4/1/2026 6/30/2026 90 - 2,969,272.56 2,969,272.56 TOTAL AND AVERAGES 6,364,817.21 9.40% 90 - 6,364,817.21 6,364,817.21

INVESTMENTS WITH BOND TRUSTEES
THE BANK OF NEW YORK (BNY) JM 05 1 RESERVE
FUND 55,797.47 0.00% 1/1/2026 6/30/2026 90 - 55,797.47 55,797.47

THE BANK OF NEW YORK (BNY) MELLON TRUST
HERCULES PFA WW INTEREST ACCT 21 A 2,887.50 0.00% 1/1/2026 6/30/2026 90 - 2,887.50 2,887.50

THE BANK OF NEW YORK (BNY) MELLON TRUST
(HERCULES PFA 09 REVENUE FUND) 832,155.78 3.52% 1/1/2026 6/30/2026 90 - 832,155.78 832,155.78

THE BANK OF NEW YORK (BNY) MELLON TRUST
(HERCULES PFA 09 DEBT SERV PRIN ACCT) 332,854.13 3.52% 1/1/2026 6/30/2026 90 - 332,854.13 332,854.13

THE BANK OF NEW YORK (BNY) MELLON TRUST
(HERCULES PFA 09 DEBT SERV INT ACCT) 298,963.92 3.52% 1/1/2026 6/30/2026 90 - 298,963.92 298,963.92

THE BANK OF NEW YORK (BNY) MELLON TRUST
(HERCULES PFA 09 RESERVE FD) 920,215.00 3.52% 1/1/2026 6/30/2026 90 - 920,215.00 920,215.00 TOTAL AND AVERAGES 2,442,873.80 3.52% 90 - 2,442,873.80 2,442,873.80 TOTAL INVESTMENT REPORT $83,616,499.45 5.58% 90 - $83,616,499.45 $83,550,738.82 3 58
City of Hercules, California
Investment Portfolio Summary Report
For the Quarter Ended June 30, 2026
% of
Cash Description Book Value Total
Bond Trustee $2,442,874 3%
Irrevocable Trust 6,364,817 8%
Restricted 51,371,924 61%
General Fund 21,962,913 26%
Internal Service Funds 1,473,971 2%
Total, Book Value $83,616,499 100%
Restricted:

Wastewater 21,568,464
Successor Housing 6,605,268
Development Impact Fees 4,201,651
Capital Projects 3,869,632
Landscape & Lighting 2,282,015
SB1 RMRA 1,810,985
Gas Tax & Measure J "Street" 1,345,449
Successor Agency 8,122,531
Solid Waste 481,790
Agency Fund 863,792
Asset Seizure 124,147
COPS Program 96,200
51,371,924
Bond Trustee
3% Irrevocable Trust
8%
Restricted
61%
General Fund
26%
Internal Service Funds
2%
Cash by Fund
4 59
June 3.816
May 3.810
April 3.811
March 3.826
February 3.871
LAIF Apportionment Rate(2): 3.92
LAIF Earnings Ratio(2): 0.00010743238142967
LAIF Administrative Cost(1)*:0.22
PMIA Average Life(1): 269
LAIF Fair Value Factor(1): 0.998872382
PMIA Daily(1): 3.83
PMIA Quarter to Date(1): 3.81
Treasuries

57.20%
Agencies

21.76%
Certificates of
Deposit/Bank Notes

10.82%
Time
Deposits

2.78%
Commercial
Paper

6.72%
Corporate
Bonds

0.60%
Loans

0.12%
Notes: The apportionment rate includes interest earned on the CalPERS Supplemental Pension Payment pursuant to Government Code 20825 (c)(1) .
*The percentage of administrative cost equals the total administrative cost divided by the quarterly interest earnings. The law provides that administrative costs are not to exceed 5% of quarterly EARNINGS of the fund. However, if the 13-week Daily Treasury Bill Rate on the last day of the fiscal year is below 1%, then administrative costs shall not exceed 8% of quarterly EARNINGS of the fund for the subsequent fiscal year.

Source:
(1) State of California, Office of the Treasurer
(2) State of California, Office of the Controller
PMIA Average Monthly
Effective Yields(1)
PMIA/LAIF Performance Report
as
of 06/30/26
Daily rates are now available here. View PMIA Daily Rates Quarterly Performance
Quarter Ended 06/30/26
Chart does not include $749,000.00 in mortgages, which equates to 0.0004%. Percentages may not total 100% due to rounding.

Pooled Money Investment Account
Monthly Portfolio Composition (1)
06/30/26
$193.1 billion
5 60
CO

NSENT CALENDAR

AGENDA ITEMS

8. 26-220
61 STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of September 8, 2026
TO: Mayor and Members of the City Council
VIA: Patrick Tang, Interim City Manager
SUBMITTED BY: Dwayne Collard, Police Commander
Kristi Carter, Human Resources Manager
SUBJECT: Addition of a Police Support Supervisor Job Description to the City’s Classification Plan
RECOMMENDED ACTION:

Adopt a resolution approving the addition of a Police Support Supervisor job description to the City’s Classification Plan and approving an amended Fiscal Year 2026-2027 Master Salary Schedule pursuant to California Public Employees Retirement System (“CalPERS”) requirements.

BACKGROUND:

As part of the adopted Fiscal Year 2026 -2027 budget, the City Council approved the upgrade of an existing Police Department position to establish a supervisory-level position within the Police Support Specialist class series.

The Police Department relies on non -sworn professional staff to perform specialized administrative, records, and law enforcement support functions, including maintaining and processing confidential police records, responding to records requests, coordinating court-related documents and criminal filings, managing data within police informa tion systems, and providing assistance to the public.

The City currently does not have a dedicated non-sworn supervisory classification within the Police Support Specialist class series. The proposed Police Support Supervisor classification formalizes the supervisory structure approved as part of the Fiscal Year 2026-2027 budget and establishes responsibility for the day-to-day supervision, training, performance, and coordination of assigned police support staff. 62 ANALYSIS:

The proposed Police Support Supervisor classification is designed as the first -line non- sworn supervisory level within the Police Support Specialist class series. The classification will provide direct supervision to Police Support Specialists and other assigned staff and will be res ponsible for planning, organizing, assigning, supervising, and reviewing their work.

The Police Support Supervisor will participate in the hiring and training of assigned staff, evaluate employee performance, counsel employees, and make recommendations regarding initial discipline and other personnel matters. The position will also exercise initiative and independence in implementing departmental policies, developing effective work processes, and resolving operational issues.

The classification is distinguished from the Police Support Specialist by the complexity of the work and its full supervisory responsibility over assigned staff. It is also distinguished from the Administrative Sergeant, which is a sworn law enforcement classification with broader responsibility for supervising both sworn and non-sworn personnel.

In addition to its supervisory responsibilities, the Police Support Supervisor will oversee specialized police support functions, including police records processing and release, court and ag ency coordination, criminal filing coordination, police information systems, and assistance to the public. The position will also oversee the timely processing of Public Records Act requests in accordance with applicable policies, procedures, and legal requirements.

The Police Support Supervisor will be a full -time, non-exempt position represented by Teamsters Local 315. The classification will be placed in Pay Grade 147, consistent with comparable supervisory classifications represented by Teamsters Local 315 and reflecting the level of supervisory responsibility and organizational placement of the position. Approval will formally add the Police Support Supervisor classification to the City’s Classification Plan. The classification will also be reflected i n the amended Fiscal Year 2026-2027 Master Salary Schedule.

FISCAL IMPACT:

The estimated annual cost for the Police Support Supervisor position, fully loaded assuming family-level health insurance benefits are elected, would be $155,000 mid-step.

Approval of the proposed job description will implement the classification change authorized as part of the adopted Fiscal Year 2026-2027 budget.

ATTACHMENTS:

1. Resolution

2. Police Support Supervisor Job Description

3. Amended Fiscal Year 2026-2027 Master Salary Schedule effective July 5, 2026 (last updated August 11, 2026)

63 HERCULES CITY COUNCIL
RESOLUTION 2026-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERCULES APPROVING

THE ADDITION OF A POLICE SUPPORT SUPERVISOR JOB DESCRIPTION TO THE CITY’S CLASSIFICATION PLAN AND APPROVING AN AMENDED FISCAL YEAR 2026 – 2027 MASTER SALARY SCHEDULE

WHEREAS, as part of the adopted Fiscal Year 2026-2027 budget, the City Council approved the upgrade of an existing Police Department position to establish a supervisory-level position within the Police Support Specialist class series; and

WHEREAS, the City currently does not have a dedicated non -sworn supervisory classification within the Police Support Specialist class series; and

WHEREAS, the proposed Police Support Supervisor classification will serve as the first-line non-sworn supervisory level within the class series and will provide direct supervision, training, performance management, work coordination, and operati onal oversight of assigned police support staff; and

WHEREAS, the City maintains a Classification Plan and Master Salary Schedule to ensure positions are appropriately defined, classified, and compensated; and

WHEREAS, the Police Support Supervisor classification will be a full -time, non- exempt position represented by Teamsters Local 315 and placed in Pay Grade 147, consistent with comparable supervisory classifications and the level of supervisory responsibility and organizational placement of the position; and

WHEREAS, the City Council desires to formally add the Police Support Supervisor classification and accompanying job description to the City’s Classification Plan and reflect the classification in the Fiscal Year 2026-2027 Master Salary Schedule; and

WHEREAS, California Public Employees’ Retirement System (“CalPERS”) regulations require compensation earnable to be established and reported in accordance with applicable law and publicly available pay schedules approved by the governing body.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hercules as follows:

1. The City Council approves the addition of the Police Support Supervisor job description to the City’s Classification Plan and approves the Police Support Supervisor job description attached hereto as Exhibit A and incorporated herein by reference.

64 2. The Police Support Supervisor classification shall be a full-time, non-exempt classification represented by Teamsters Local 315 and shall be assigned to Pay Grade 147.

3. The City Council hereby approves the amended Fiscal Year 2026-2027 Master Salary Schedule, effective July 5, 2026, and last updated August 11, 2026, in compliance with CalPERS regulations, attached hereto as Exhibit B and incorporated herein by reference.

4. The City Manager, or designee, is authorized to implement this Resolution and take all actions necessary to carry out its intent.

The foregoing Resolution was duly and regularly adopted at a regular meeting of the City Council of the City of Hercules held on the 8th of September 2026, by the following vote of the Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

___________________________
Chris Kelley, Mayor
ATTEST:

Eibleis Melendez, City Clerk

65 CITY OF HERCULES

POLICE SUPPORT SUPERVISOR

DEFINITION

Under general direction, plans, assigns, supervises staff performing law enforcement support services; trains staff in work procedures and evaluates performance; maintains confidential and highly sensitive records as related to police activities; provides complex staff assistance to management staff in areas of expertise; and performs related work as required.

DISTINGUISHING CHARACTERISTICS
This class is the first-line non-sworn supervisory level in the Police Support Specialist class series. Duties include supervision, evaluation of work, and office administrative duties in support of the functional area of assignment. Incumbents are expected to exercise initiative and independence in implementing departmental policies, developing effective work processes, and solving operational problems. This class is distinguished from the Administrative Sergeant by the latter’s sworn law enforcement status and broader responsibility for supervising both sworn and non-sworn staff. This class is distinguished from the Police Support Specialist by the complexity of the work and having full supervisory responsibility over assigned staff.

SUPERVISION RECEIVED AND EXERCISED
Receives supervision from the Administrative Commander or designee. Exercises direct supervision over Police Support Specialists and other assigned staff.

EXAMPLES OF DUTIES:

Essential and other important responsibilities and duties may include, but are not limited to, the following: Responsibilities and duties may include, but are not limited to, the following:
 Plans, organizes, assigns, supervises, and reviews the work of staff to ensure that work is completed in a safe and appropriate manner.
 Participates in the hiring of assigned staff, recommending selection for management approval, and training staff in legal procedures and in specific departmental procedures.  Evaluates employee performance, counsels employees, and effectively recommends initial discipline and other personnel decisions; responds to staff questions and concerns; works with department management and staff to build and maintain a high- performing team environment.
 Responds to questions and complaints from City staff and the public, providing information to ensure understanding of City policies and procedures.  May provide input into the development of the operating budget for the assigned area of responsibility; assists in monitoring and tracking expenditures for the section.  Types, records, and files various police records, reports, and materials, including warrants, citations, traffic reports, abandoned vehicle reports, criminal and non-criminal reports, and statistical reports.
 Prepares, approves, and releases records requests, records checks, insurance verifications, and record clearance letters to officers and the general public accordingly. 66 Police Support Supervisor

Page 2 of 4 ends

 Assists the general public at the front counter; screens office visitors and telephone callers; responds to citizen inquiries and complaints; provides information within the area of assignment.
 Performs computer duties including entering reports, citations, and other data into the police computer system; performs information searches and retrieval of data for reports and other police related files; distributes data to appropriate officers or agencies.  Acts as liaison with the court and other offices requiring the transmission of documents and the coordination of criminal filings and court appearances; provides testimony in court on police records matters; maintains records and tracks such actions.  Researches and assembles information from a variety of sources for the preparation of periodic and special reports or the completion of forms; utilizes spreadsheets and makes statistical calculations.
 Prepares correspondence, reports, forms, receipts, brochures, and specialized documents from drafts, notes, brief instructions, corrected copy, or prior materials.  Establishes and maintains office files, following an established filing system; compiles information from such files; purges files as required.
 Operates standard office equipment, including job related computer hardware and software applications for data entry, facsimile equipment and multi-line telephones; operates a two- way radio or other department specific equipment as needed.  Oversees the collection of fees for vehicle releases, vehicle repossessions, report requests, and special events requiring reserve officer training.
 Attends various meetings as needed.
 Prepares reports and correspondence and maintains records.  Performs other related duties as required.
 Oversees and coordinates the timely processing of Public Records Act (PRA) requests in accordance with applicable policies, procedures, and legal requirements. Collaborate with City staff and attorneys as needed to ensure accurate, consistent, and legally compliant responses.

QUALIFICATIONS

Knowledge of:
 Principles and practices of employee supervision, including work planning, assignment, review, and evaluation, and the training of staff on work practices and procedures.  Record keeping and filing principles and practices.
 Standard business arithmetic and basic statistical techniques.  Techniques for dealing effectively with the public and city staff in person and over the telephone.
 Functions, principles, and practices of law enforcement agencies, including disbursement records.
 Applicable laws, regulations, and statutes.
 Office procedures, methods, and equipment, including computers and applicable software applications such as word processing, spreadsheets, and databases.

67 Police Support Supervisor

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Ability to:
 Establish and maintain self-control in dealing with confrontational or hostile individuals.
 File alphabetically, numerically, and chronologically.  Understand and carry out oral and written directions.  Perform basic business math related to accounting for large sums of money.  Testify in court or civil proceedings about policy, procedures, or records on file.  Respond to complaints or inquiries from internal and external stakeholders.  Operate office equipment, including computers and supporting word processing, spreadsheet, and database applications.
 Interpret and apply applicable laws, codes, regulations, and standards.  Plan, organize, and coordinate the work of assigned staff, providing training, leadership, and work direction.
 Communicate clearly and concisely, both orally and in writing.  Prepare clear, effective, and accurate records, correspondence, and other written materials.
 Write, spell and relay accurate information on incident and accident reports.  Organize work, set priorities, meet deadlines, and follow up on assignments.  Work well under the pressure of deadlines and in emergency situations.  Maintain accurate logs and records of work performed.  Establish and maintain effective working relationships with those contacted in the course of work.

MINIMUM QUALIFICATIONS
Education and Experience:

Any combination of experience and training that would provide the required knowledge and abilities may be qualifying. A typical way to obtain the required knowledge and abilities would be:
 Equivalent to the completion of the twelfth grade.
 Four years of experience providing office support in a law enforcement and/or criminal records setting at a level equivalent to the City's classification of Police Support Specialist. College-level coursework in office administration or criminal justice may substitute for the experience requirement on a year-for-year basis, to a maximum of two years. Lead or supervisory experience is highly desirable.

Certificates/License:

This position requires the following:
 For specific positions, possession and maintenance of a valid California driver’s license and the ability to meet automobile insurability requirements of the City; or the ability to provide suitable transportation to meet the requirements of the position is a condition of continued employment.
 Completion of a current POST Records course or ability to complete one within one (1) year of hire.
68 Police Support Supervisor

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 Successful completion of required California Law Enforcement Telecommunications System (CLETS) training within the timeframe established by applicable law, regulation, or Department policy.

PHYSICAL, ENVIRONMENTAL, AND WORKING CONDITIONS

WORKING CONDITIONS
Environmental Conditions
Office environment; exposure to computer monitors and computer screens; exposure to potentially upset, hostile, or confrontational individuals; exposure to potential hazardous substances and or human or animal bodily fluids; some travel to and from local sites.

PHYSICAL CONDITIONS
Regularly required to sit for long periods of time; intermittently stand, walk, stoop, kneel, crouch, reach, grasp, write, lift evidence for storage and inventory, and perform repetitive motions, using a computer and a telephone; hearing and speaking ability sufficient to carry on a conversation with another individual or group of individuals in person and by telephone; visual ability sufficient to read and produce printed material and information displayed on a computer screen; operate computers and other office equipment.

Supplemental Information
May be required to work a varied schedule of hours, including evenings, weekends, and holidays.

69 STEP 1 Effective Date Annual Hours

BARGAINING UNIT/

EMPLOYEE GROUP POSITIONS GRADE ANNUAL HOURLY ANNUAL HOURLY ANNUAL HOURLY ANNUAL HOURLY ANNUAL HOURLY ANNUAL HOURLY MONTHLY CONTRACT CITY MANAGER CM 270,400.0000 130.0000 302,356.7040 145.3638 2/24/2026 2080 ELECTED OFFICIAL COUNCIL MEMBER CCM 831.6000 12/10/2024 ELECTED OFFICIAL MAYOR CCM 831.6000 12/10/2024
ELECTED OFFICIAL VICE MAYOR CCM 831.6000 12/10/2024
EXECUTIVE CHIEF OF POLICE 057 201,199.8768 101.8218 211,260.0880 106.9130 221,823.1912 112.2587 232,914.4792 117.8717 244,559.6400 123.7650 256,787.7208 129.9533 7/5/2026 1976 EXECUTIVE CHIEF OF POLICE / ASSISTANT CITY MANAGER 57A 211,259.8904 106.9129 221,822.9936 112.2586 232,914.4792 117.8717 244,560.0352 123.7652 256,787.5232 129.9532 269,627.1760 136.4510 7/5/2026 1976 EXECUTIVE CITY CLERK 051 126,790.2376 64.1651 133,129.8384 67.3734 139,786.1920 70.7420 146,775.6992 74.2792 154,114.1680 77.9930 161,819.9752 81.8927 7/5/2026 1976 EXECUTIVE CITY CLERK / ASSISTANT CITY MANAGER 51A 133,129.6408 67.3733 139,786.5872 70.7422 146,775.6992 74.2792 154,114.3656 77.9931 161,819.9752 81.8927 169,911.1024 85.9874 7/5/2026 1976 EXECUTIVE CITY CLERK / PIO 052 136,933.0456 69.2981 143,780.4784 72.7634 150,968.7712 76.4012 158,517.2888 80.2213 166,443.2224 84.2324 174,765.3440 88.4440 7/5/2026 1976 EXECUTIVE CITY CLERK / PIO / ASSISTANT CITY MANAGER 52A 143,779.6880 72.7630 150,969.5616 76.4016 158,517.0912 80.2212 166,443.2224 84.2324 174,765.3440 88.4440 183,503.6112 92.8662 7/5/2026 1976 EXECUTIVE COMMUNITY DEVELOPMENT DIRECTOR 056 186,296.4896 94.2796 195,610.9584 98.9934 205,391.5656 103.9431 215,661.4304 109.1404 226,444.4624 114.5974 237,766.5472 120.3272 7/5/2026 1976

EXECUTIVE COMMUNITY DEVELOPMENT DIRECTOR / ASSISTANT CITY

MANAGER
56A 195,611.3536 98.9936 205,391.5656 103.9431 215,661.0352 109.1402 226,444.6600 114.5975 237,766.7448 120.3273 249,654.7560 126.3435 7/5/2026 1976
EXECUTIVE FINANCE DIRECTOR 056 186,296.4896 94.2796 195,610.9584 98.9934 205,391.5656 103.9431 215,661.4304 109.1404 226,444.4624 114.5974 237,766.5472 120.3272 7/5/2026 1976 EXECUTIVE FINANCE DIRECTOR / ASSISTANT CITY MANAGER 56A 195,611.3536 98.9936 205,391.5656 103.9431 215,661.0352 109.1402 226,444.6600 114.5975 237,766.7448 120.3273 249,654.7560 126.3435 7/5/2026 1976 EXECUTIVE PARKS & RECREATION DIRECTOR 054 159,719.0920 80.8295 167,704.8984 84.8709 176,090.0544 89.1144 184,894.7152 93.5702 194,139.6288 98.2488 203,846.5312 103.1612 7/5/2026 1976 EXECUTIVE PARKS & RECREATION DIRECTOR / ASSISTANT CITY MANAGER 54A 167,705.0960 84.8710 176,089.6592 89.1142 184,894.3200 93.5700 194,139.4312 98.2487 203,846.7288 103.1613 214,038.7392 108.3192 7/5/2026 1976
EXECUTIVE PUBLIC WORKS DIRECTOR / CITY ENGINEER 057 201,199.8768 101.8218 211,260.0880 106.9130 221,823.1912 112.2587 232,914.4792 117.8717 244,559.6400 123.7650 256,787.7208 129.9533 7/5/2026 1976

EXECUTIVE PUBLIC WORKS DIRECTOR / CITY ENGINEER / ASSISTANT CITY

MANAGER
57A 211,259.8904 106.9129 221,822.9936 112.2586 232,914.4792 117.8717 244,560.0352 123.7652 256,787.5232 129.9532 269,627.1760 136.4510 7/5/2026 1976
MID
‐
MANAGEMENT PUBLIC WORKS SUPERINTENDENT 253 129,464.5560 65.5185 135,937.9320 68.7945 142,734.1864 72.2339 149,871.4984 75.8459 157,364.8856 79.6381 165,232.7248 83.6198 7/5/2026 1976 MID
‐
MANAGEMENT RECREATION MANAGER 248 101,439.1456 51.3356 106,510.7472 53.9022 111,836.2648 56.5973 117,428.1472 59.4272 123,299.6336 62.3986 129,464.7536 65.5186 7/5/2026 1976 MID
‐
MANAGEMENT SENIOR ACCOUNTANT 249 106,510.5496 53.9021 111,836.4624 56.5974 117,428.1472 59.4272 123,299.4360 62.3985 129,464.5560 65.5185 135,938.1296 68.7946 7/5/2026 1976 NON
‐
REPRESENTED ACCOUNTANT 048 100,650.1288 50.9363 105,682.6056 53.4831 110,966.6272 56.1572 116,515.0376 58.9651 122,340.8784 61.9134 128,457.9816 65.0091 7/5/2026 1976 NON
‐
REPRESENTED ACCOUNTING TECHNICIAN II 046 86,291.1296 43.6696 90,605.7256 45.8531 95,136.1008 48.1458 99,892.9256 50.5531 104,887.4632 53.0807 110,132.1624 55.7349 7/5/2026 1976 NON
‐
REPRESENTED ADMINISTRATIVE SPECIALIST 045 79,898.9672 40.4347 83,894.2416 42.4566 88,088.3016 44.5791 92,493.3984 46.8084 97,118.0288 49.1488 101,973.6536 51.6061 7/5/2026 1976 NON
‐
REPRESENTED HUMAN RESOURCES ADMINISTRATOR 046 86,291.1296 43.6696 90,605.7256 45.8531 95,136.1008 48.1458 99,892.9256 50.5531 104,887.4632 53.0807 110,132.1624 55.7349 7/5/2026 1976 NON
‐
REPRESENTED HUMAN RESOURCES MANAGER 050 117,397.9144 59.4119 123,268.0176 62.3826 129,426.0240 65.4990 135,903.5496 68.7771 142,698.2232 72.2157 149,833.1640 75.8265 7/5/2026 1976 NON
‐
REPRESENTED HUMAN RESOURCES TECHNICIAN 045 79,898.9672 40.4347 83,894.2416 42.4566 88,088.3016 44.5791 92,493.3984 46.8084 97,118.0288 49.1488 101,973.6536 51.6061 7/5/2026 1976 NON
‐
REPRESENTED POLICE COMMANDER 055 172,496.6984 87.2959 181,121.9384 91.6609 190,177.3536 96.2436 199,686.2608 101.0558 209,670.5936 106.1086 220,154.4592 111.4142 7/5/2026 1976 HPOA POLICE OFFICER PO 117,136.4480 56.3156 120,651.0240 58.0053 124,269.8080 59.7451 127,998.6240 61.5378 131,838.7200 63.3840 135,793.8400 65.2855 7/5/2026 2080 PT BENEFITED POLICE OFFICER TRAINEE PTR 105,422.9280 50.6841 7/5/2026 HPOA POLICE SERGEANT SGT 138,470.8000 66.5725 142,624.1440 68.5693 146,903.5360 70.6267 151,310.6400 72.7455 155,849.6160 74.9277 160,525.4560 77.1757 7/5/2026 2080 PT UNBENEFITED ADMINISTRATIVE SECRETARY PT20 31.5341 33.1108 34.7663 36.5047 38.3299 40.2464 7/5/2026 PT UNBENEFITED FACILITY ATTENDANT PT1 18.0300 18.8827 19.8268 20.8182 21.8590 22.9519 7/5/2026 PT UNBENEFITED INTER ADMIN / ENG / PLANNING PT1 18.0300 18.8827 19.8268 20.8182 21.8590 22.9519 7/5/2026 PT UNBENEFITED LIFEGUARD / SWIM INSTRUCTOR I PT1 18.0300 18.8827 19.8268 20.8182 21.8590 22.9519 7/5/2026 PT UNBENEFITED LIFEGUARD / SWIM INSTRUCTOR II PT2 18.5230 19.4491 20.4217 21.4426 22.5149 23.6405 7/5/2026 PT UNBENEFITED SENIOR LIFEGUARD PT4 19.6511 20.6336 21.6652 22.7486 23.8860 25.0803 7/5/2026 PT UNBENEFITED SPORTS COACH / REFEREE PT1 18.0300 18.8827 19.8268 20.8182 21.8590 22.9519 7/5/2026 PT UNBENEFITED SWIM COACH PT6 20.8478 21.8903 22.9848 24.1340 25.3406 26.6077 7/5/2026 TEAMSTERS FT ACCOUNTING TECHNICIAN I 145 72,067.0912 36.4712 75,670.3272 38.2947 79,453.5768 40.2093 83,426.5224 42.2199 87,597.8584 44.3309 91,977.8600 46.5475 7/5/2026 1976 TEAMSTERS FT ASSISTANT ENGINEER 150 105,890.0856 53.5881 111,184.5800 56.2675 116,743.8584 59.0809 122,580.7648 62.0348 128,710.1192 65.1367 135,145.5560 68.3935 7/5/2026 1976 TEAMSTERS FT ASSISTANT PLANNER 149 98,045.7608 49.6183 102,948.0192 52.0992 108,095.3016 54.7041 113,500.2544 57.4394 119,174.9312 60.3112 125,133.7568 63.3268 7/5/2026 1976 TEAMSTERS FT ASSOCIATE ENGINEER 151 114,361.0000 57.8750 120,079.5440 60.7690 126,083.2248 63.8073 132,387.6528 66.9978 139,006.8576 70.3476 145,957.0424 73.8649 7/5/2026 1976 TEAMSTERS FT COMMUNITY DEVELOPMENT SPECIALIST 146 77,076.4488 39.0063 80,930.0440 40.9565 84,976.8920 43.0045 89,229.6392 45.1567 93,686.7048 47.4123 98,371.2080 49.7830 7/5/2026 1976 TEAMSTERS FT INFORMATION SYSTEMS ADMINISTRATOR 151 114,361.0000 57.8750 120,079.5440 60.7690 126,083.2248 63.8073 132,387.6528 66.9978 139,006.8576 70.3476 145,957.0424 73.8649 7/5/2026 1976 TEAMSTERS FT INFORMATION SYSTEMS SPECIALIST 148 90,782.7752 45.9427 95,321.8448 48.2398 100,088.1544 50.6519 105,092.3744 53.1844 110,346.9536 55.8436 115,864.3408 58.6358 7/5/2026 1976 TEAMSTERS FT LANDSCAPING AND LIGHTING PROGRAM COORDINATOR 147 84,058.4472 42.5397 88,261.5968 44.6668 92,674.5976 46.9001 97,308.7128 49.2453 102,173.8224 51.7074 107,282.5728 54.2928 7/5/2026 1976 TEAMSTERS FT MAINTENANCE AIDE 141 52,971.4224 26.8074 55,620.2504 28.1479 58,401.0752 29.5552 61,321.0104 31.0329 64,387.1696 32.5846 67,606.4688 34.2138 7/5/2026 1976 TEAMSTERS FT MAINTENANCE WORKER I 143 61,785.3704 31.2679 64,875.0440 32.8315 68,118.4504 34.4729 71,524.6792 36.1967 75,100.8440 38.0065 78,855.6392 39.9067 7/5/2026 1976 TEAMSTERS FT MAINTENANCE WORKER II M46 76,327.9400 38.6275 80,144.1888 40.5588 84,151.7144 42.5869 88,359.0136 44.7161 92,776.9544 46.9519 97,416.0096 49.2996 7/5/2026 1976 TEAMSTERS FT MANAGEMENT ANALYST 147 84,058.4472 42.5397 88,261.5968 44.6668 92,674.5976 46.9001 97,308.7128 49.2453 102,173.8224 51.7074 107,282.5728 54.2928 7/5/2026 1976 TEAMSTERS FT PARKING ENFORCEMENT OFFICER 142 58,734.2288 29.7238 61,671.3552 31.2102 64,754.9032 32.7707 67,992.5792 34.4092 71,392.2872 36.1297 74,961.7336 37.9361 7/5/2026 1976 TEAMSTERS FT POLICE SUPPORT SUPERVISOR 147 84,058.4472 42.5397 88,261.5968 44.6668 92,674.5976 46.9001 97,308.7128 49.2453 102,173.8224 51.7074 107,282.5728 54.2928 7/5/2026 1976 TEAMSTERS FT POLICE SUPPORT SPECIALIST 145 72,067.0912 36.4712 75,670.3272 38.2947 79,453.5768 40.2093 83,426.5224 42.2199 87,597.8584 44.3309 91,977.8600 46.5475 7/5/2026 1976 TEAMSTERS FT PUBLIC WORKS INSPECTOR / SPECIALIST 147 84,058.4472 42.5397 88,261.5968 44.6668 92,674.5976 46.9001 97,308.7128 49.2453 102,173.8224 51.7074 107,282.5728 54.2928 7/5/2026 1976 TEAMSTERS FT PUBLIC WORKS SUPERVISOR 147 84,058.4472 42.5397 88,261.5968 44.6668 92,674.5976 46.9001 97,308.7128 49.2453 102,173.8224 51.7074 107,282.5728 54.2928 7/5/2026 1976 TEAMSTERS FT RECREATION COORDINATOR 146 77,076.4488 39.0063 80,930.0440 40.9565 84,976.8920 43.0045 89,229.6392 45.1567 93,686.7048 47.4123 98,371.2080 49.7830 7/5/2026 1976 TEAMSTERS FT RECREATION SUPERVISOR 147 84,058.4472 42.5397 88,261.5968 44.6668 92,674.5976 46.9001 97,308.7128 49.2453 102,173.8224 51.7074 107,282.5728 54.2928 7/5/2026 1976 TEAMSTERS FT RECREATION TECHNICIAN 145 72,067.0912 36.4712 75,670.3272 38.2947 79,453.5768 40.2093 83,426.5224 42.2199 87,597.8584 44.3309 91,977.8600 46.5475 7/5/2026 1976 TEAMSTERS FT SENIOR CLERK 143 61,785.3704 31.2679 64,875.0440 32.8315 68,118.4504 34.4729 71,524.6792 36.1967 75,100.8440 38.0065 78,855.6392 39.9067 7/5/2026 1976 TEAMSTERS FT SENIOR PLANNER 151 114,361.0000 57.8750 120,079.5440 60.7690 126,083.2248 63.8073 132,387.6528 66.9978 139,006.8576 70.3476 145,957.0424 73.8649 7/5/2026 1976 TEAMSTERS FT SEWER AND STORMWATER SUPERVISOR 147 84,058.4472 42.5397 88,261.5968 44.6668 92,674.5976 46.9001 97,308.7128 49.2453 102,173.8224 51.7074 107,282.5728 54.2928 7/5/2026 1976 TEAMSTERS PT AQUATICS POOL MANAGER PT12 24.8933 26.1380 27.4450 28.8172 30.2580 31.7709 7/5/2026 TEAMSTERS PT OFFICE ASSISTANT I PT1 18.0300 18.8827 19.8268 20.8182 21.8590 22.9519 7/5/2026 TEAMSTERS PT OFFICE ASSISTANT II PT2 18.5230 19.4491 20.4217 21.4426 22.5149 23.6405 7/5/2026 TEAMSTERS PT RECREATION AIDE PT1 18.0300 18.8827 19.8268 20.8182 21.8590 22.9519 7/5/2026 TEAMSTERS PT RECREATION LEADER I PT2 18.5230 19.4491 20.4217 21.4426 22.5149 23.6405 7/5/2026 TEAMSTERS PT RECREATION LEADER II PT7 21.4731 22.5469 23.6743 24.8579 26.1009 27.4058 7/5/2026 TEAMSTERS PT RECREATION LEADER III PT11 24.1682 25.3767 26.6455 27.9778 29.3766 30.8455 7/5/2026 TEAMSTERS PT RECREATION SPECIALIST PT4 19.6511 20.6336 21.6652 22.7486 23.8860 25.0803 7/5/2026 8/11/2026
Adopted by City Council on 09/08/206
STEP 6
FY 2026-2027 SALARY SCHEDULE
STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
70 CONSENT CALENDAR

AGENDA ITEMS

9. 26-213
71 STAFF REPORT TO THE CITY COUNCIL

DATE: Regular Meeting of September 8, 2026
TO: Mayor and Members of the City Council
VIA: Patrick Tang, Interim City Manager
SUBMITTED BY: Edwin Gato, Director of Finance
SUBJECT: Information Technology (IT) Surplus Equipment for Disposal RECOMMENDED ACTION:

EXECUTIVE SUMMARY:

The approval of this resolution will enable the City to responsibly dispose of IT hardware that has reached the end of its service life. Technology manufacturers routinely issue end- of-life notices, indicating when a hardware device is no longer supported and will no longer receive necessary software and security updates. The typical h ardware lifecycle in the industry spans approximately 3 to 5 years.

To proceed, the City Council must officially declare the equipment unsuitable for use and authorize its disposal through government auction services or electronic waste recycling.

The IT Division respectfully requests that the equipment detailed in the attached list be declared surplus and disposed of in accordance with these guidelines.

BACKGROUND:

The City of Hercules IT Division has identified a substantial surplus of outdated or damaged information technology hardware that has accumulated over the years. This surplus is mainly the result of necessary upgrades as technology hardware reaches its end of life, or of hardware malfunctions that render devices inoperable.

72 To maintain a sec ure and reliable network environment, it is imperative to maintain a proactive hardware replacement program. Such a program ensures that critical technology infrastructure is up to date and capable of receiving necessary firmware, software, and security up dates. Access to up -to-date hardware is vital in fostering a secure network environment that effectively supports staff workflows across a variety of software platforms.

As part of our ongoing initiative to modernize our technology, a considerable quantity of surplus hardware has been generated, including servers, computers, laptops, monitors, phones, printers, and storage units. To adhere to industry best practices for data privacy and security, storage devices are meticulously removed and destroye d before being auctioned or disposed of at approved electronic waste facilities.

The proposed resolution seeks to authorize the responsible disposal of this hardware, either through government auctions or via certified electronic waste facilities, in alignment with our commitment to sustainability and security.

FISCAL IMPACT:

The proceeds from the surplus equipment remain uncertain due to the specific characteristics of the equipment. Nonetheless, any funds received will be allocated to the City’s IT Internal Service Fund and recorded under miscellaneous revenue.

ATTACHMENTS:

1. Attach 1- Resolution including Exhibit A – List of surplus property

73 HERCULES CITY COUNCIL
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERCULES THAT

DECLARES THE IDENTIFIED LIST OF INFORMATION TECHNOLOGY (IT)

EQUIPMENT AS SURPLUS PROPERTY, WHICH IS DEEMED OBSOLETE AND NO

LONGER REQUIRED FOR PUB LIC OPERATIONS, AND AUTHORIZE S STAFF TO

PROCEED WITH THE DISPOSAL OF THE IDENTIFIED SURPLUS PROPERTY

WHEREAS, as a result of computer upgrades undertaken in the past year , there is a substantial buildup of various IT equipment and electronic devices such as outdated computers, peripherals, and other electronic components that are no longer in use but require proper management and assessment for disposal ; and

WHEREAS, the equipment is classified as outdated and inoperative, primarily due to its age and the deterioration of critical components; and

WHEREAS, all operational hard drives have been reformatted to thoroughly erase any information stored in their memory.

NOW, TH EREFORE, BE IT RESOLVED by the City Council of the City of Hercules that certain City property is declared as surplus, as identified in Exhibit A, attached hereto, and

BE IT FURTHER RE SOLVED that the C ity Council authorizes the proper disposal of said property.

The foregoing Resolution was duly and regularly adopted at a regular me eting of the City Council of the City of Hercules held on the 8 th day of September 2026 by the following vote of the Council:

AYES:

NOES:

ABSTAIN:

ABSENT:

____________________________
Chris Kelley, Mayor

ATTEST:

74 EXHIBIT A
________________________________
Eibleis Melendez, City Clerk
75 EXHIBIT A
Surplus IT Items 202 6
Desktop/Laptop Computers (2021)
Dell Optiplex 3070 Micro (19 count)

Switches
Cisco 450X (2013)
Cisco UCS C 240 M4 (2017)
WatchGuard 180-1CM Project (2016)
XTM 5 Series Switch (2016)

Control Room Equipment (2019)
QNAP 20TB RAD 10 Array
Ubiquiti Unifi 24 Port Switch
Unifi Security Gateway
Newtek Talkshow VS-100
Extron BCST Scala – AV Switcher (2016)

MISC IT EQUIPMENT (Cumulative)
Belkin Switch
ATEN monitor
Dell monitors (3 count)
Defective keyboards, mice, power supplies, and peripheral cables

Battery Backups (2016-2018)
- SMT1500 RMIU
- SMT1500 RM2U
76 CONSENT CALENDAR

AGENDA ITEMS

10. 26-210
77 STAFF REPORT TO THE CITY COUNCIL

DATE: Regular Meeting of September 8, 2026
TO: Mayor and Members of the City Council
VIA: Patrick Tang, Interim City Manager
SUBMITTED BY: Mike Roberts, Interim Public Works Director SUBJECT: Acceptance of Civil Improvements as Complete and the Offers of Dedication for Easements for Tract No.9606 Owl Ranch
RECOMMENDED ACTION:

Adopt a resolution accepting the civil improvements as complete and offers of dedication for easements for Tract No.9606 Owl Ranch.

BACKGROUND:

The Final Map for Subdivision 9606 Owl Ranch was filed with the County in November 2023. At that time, acceptance of offers of dedication for public easements were deferred pursuant to the subdivision improvement agreement, which was entered into concurrently, until the civil improvements such as the streets, curb and gutter, sidewalks, and underground utilities were satisfactorily completed by the developer in accordance with the improvement plans. While all of the civil improvements within the Subdivision are private, the City is still required accept them pursuant to the subdivision improvement agreement.

ANALYSIS:

The civil improvements have been completed to the satisfaction of the City Engineer and it is now recommended the City Council accept them as complete as well as the offers of dedication for the easements, which include utility, sanitary sewer, emergency vehicle, and pedestrian access.

78 ENVIRONMENTAL REVIEW:

The Owl Ranch Project was evaluated based on the requirements of the CEQA, and pursuant to CEQA Guidelines section 15074, the City Council adopted an Initial Study/Mitigated Negative Declaration, finding there is no substantial evidence that the project will have a significant effect on the environment and that the mitigation measures in the Mitigation Monitoring and Reporting Plan will mitigate any potential impacts to less than significant levels. Acceptance of the civil improvements and offers of dedication for the easements is within the scope of th e Project and will not result in additional or new impacts.

FISCAL IMPACT:

Council acceptance of the public improvements will allow the Developer, D.R. Horton, to release the performance bonds, labor/material bonds, and grading permit bonds.

ATTACHMENTS:

Attachment 1 – Resolution
Attachment 2 – Owl Ranch Final Map
79 HERCULES CITY COUNCIL
RESOLUTION NO. _________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERCULES ,

CALIFORNIA, ACCEPTING THE CIVIL IMPROVEMENTS AS COMPLETE AND THE OFFERS OF DEDICATION FOR EASEMENTS FOR TRACT NO.9606 OWL RANCH

WHEREAS, the Final Ma p for Subdivision 9606 Owl Ranch was filed with the County in November 2023; and

WHEREAS, at that time, acceptance of offers of dedication for public easements were deferred pursuant to the subdivision improvement agreement, which was entered into concurr ently, until the civil improvements such as the streets, curb and gutter, sidewalks, and underground utilities were satisfactorily completed by the developer in accordance with the improvement plans; and

WHEREAS, the civil improvements have been completed to the satisfaction of the City Engineer; and

WHEREAS, the Owl Ranch Project was evaluated based on the requirements of the CEQA, and pursuant to CEQA Guidelines section 15074, the City Council adopted an Initial Study/Mitigated Negative Declaration, finding there is no substantial evidence that the project will have a significant effect on the environment and that the mitigation measures in the Mitigation Monitoring and Reporting Plan will mitigate any potential impacts to less than significant levels. Acceptance of the civil improvements and offers of dedication for the easements is within the scope of the Project and will not result in additional or new impacts.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hercules that the City Co uncil hereby accepts the civil improvements as complete and the offers of dedication for easements for Owl Ranch as shown on the attached Final Map for Subdivision 9606.

The foregoing Resolution was duly and regularly adopted at a regular meeting of the City Council of the City of Hercules held on the 8th day of September, 2026 by the following vote of the Council:

AYES:

NOES:

ABSTAIN:

ABSENT:

____________________________
Chris Kelley, Mayor
80 ATTEST:

________________________________
Eibleis Melendez, City Clerk
81 82
83 84
85 86
87 88
89 CONSENT CALENDAR

AGENDA ITEMS

11. 26-207
90 STAFF REPORT TO THE CITY COUNCIL

DATE: Regular Meeting of September 8, 2026
TO: Mayor and Members of the City Council
VIA: Patrick Tang, Interim City Manager
SUBMITTED BY: Mike Roberts, Interim Public Works Director SUBJECT: Proposed Amendment to the Joint Exercise of Powers Agreement forming the West Contra Costa Integrated Waste Management Authority (Joint Powers Authority) to Change the Authority Fiscal Year to January 1 - December 31 beginning in 2027
RECOMMENDED ACTION:

BACKGROUND:

The Authority’s Fiscal Year (FY) is July 1 through June 30. Section 1.7 of the JEPA defines Fiscal Year as July 1 through June 30, and section 8.8 requires the Authority Board to adopt a Fiscal Year budget by June 30. The proposed budget is typically presented to the Board of Directors for review and consideration at the May Board meeting, prior to consideration for approval at the June Board meeting. However, the rate setting process under the Post-Collection Agreement (PCA) is on a calendar year schedule.

The Authority Board of Directors adopted the Authority’s fiscal year 2026-2027 operating budget on June 11, 2026, per approving Resolution No. 26-14. In addition, the Board also approved Resolution No. 26-12 on June 11, 2026, directing the Executive Director to ask the Member Agencies to consider executing the amendment to change the fiscal year.

91 ANALYSIS:

Changing the Authority’s fiscal year intends to eliminate issues associated with having the approval of the Authority Budget and the Post-Collection Agreement (PCA) rates on different schedules. Since the Authority fiscal year commences on July 1 each year, the JEPA requires the Authority Board to pass its annual budget prior to June 30 annually.

However, adopting a budget in June makes it hard to assess the rate impact for the following year, since the rates associated with the PCA and the City’s Collection Services Franchise Agreement with Richmond Sanitary Service are not calculated and approved until the October/November/December timeframe and then become effective on January 1.

The Authority’s budget is funded by ratepayer fees tied to the volume of solid waste, compost, and recycling collected by its Member Agencies haulers and delivered to the PCA contractor for processing and disposal. Tose fees cover the Authority’s budget, its Household Hazardous Waste Program, the PCA contractor’s expense, and regulatory fees.

The Authority approving a budget in June, when the primary revenue source (the PCA rates) is not increased until January 1, can inherently result in a deficit in necessary revenue for the July 1 through December 31 period. Because rates are not adjusted until January 1, the rates funding the budget are aligned for only six months of each fiscal year.

Rate revenue is also variable, since it depends on tons delivered to the PCA service provider (i.e., fewer tons results in less revenue). This potential disparity can increase the July to December deficit. For the fiscal year ending on June 30, 2026, the Authority experienced budget deficit of approximately $173,000 as a result of the difference between the adopted budget and projected year-end revenue.

Staff is requesting the City Council to direct the Mayor to execute the amendment to change the Authority’s fiscal year from July 1 through June 30, to January 1 through December 31, commencing January 1, 2027. This change will require simple revisions to the JEPA that must be approved by the governing body of each Member Agency in order for the change to become effective. If all of the Authority’s Member Agencies approve the revision before October 2026, Authority staff will notify its Board of Directors of the change to the fiscal year and present a restated budget for fiscal year 2027 budget (January 1 – December 31, 2027) that will align the budget decision making with the 2027 rate setting cycle.

A summary of the key rationale to change to the Authority’s fiscal year includes the following:

1. Enable City staff to present information to the City Council that is necessary to understand the complete rate impact on ratepayers of establishing rates for both collection services and post-collection services during the City’s annual rate- setting process each fall for rates effective on January 1 the subsequent year. 92 2. Provide the Authority Board the opportunity to understand the estimated rate impact of the Authority’s operating budget during the rate setting process.

3. Provide the Authority Board the opportunity to understand all components of the Authority’s post-collection rate (PCA expense, HHW Program expense, regulatory fees, and Authority operating budget) when reviewing and considering the budget.

4. Provide Authority staff the opportunity to propose a budget that includes a revenue projection based on the best available information and is tied to the actual rates charged to ratepayers for the full subsequent calendar year.

Redline Revisions to JEPA Sections
The amendment to the JEPA required to change the Authority’s FY is limited to revising sections 1.7 and 8.8. The proposed redline revisions to these sections are as follows:

ENVIRONMENTAL REVIEW:

The amendment to the JEPA is not a project under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15378 as it is an administrative action that will not result in a direct or indirect impact to the environment.

FISCAL IMPACT:

There is no fiscal impact associated with the recommendation.

93 ATTACHMENTS:

Attachment 1 - Resolution to Approve a JEPA Amendment to Change the Authority Fiscal Year to January 1 - December 31 beginning in 2027

Attachment 1, Exhibit A - First Amendment to the Fifth Amendment and Restatement Joint Exercise of Powers Agreement

Attachment 2- West Contra Costa Integrated Waste Management Authority Resolution No. 26-14 approved on June 11, 2026
94 HERCULES CITY COUNCIL
RESOLUTION NO. _________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERCULES

APPROVING THE FIRST AMENDMENT TO THE FIFTH AMENDMENT AND

RESTATEMENT OF THE JOINT EXERCISE OF POWERS AGREEMENT TO CHANGE

THE AUTHORITY FISCAL YEAR TO JANUARY THROUGH DECEMBER COMMENCING JANUARY 1, 2027

WHEREAS, the City of Hercules is a member of the West Contra Costa Integrated Waste Management Authority (Authority), which is a joint powers authority formed under California law to provide regulatory oversight of the disposal and recycling processing of solid waste and household hazardous waste (HHW) collected from the cities of El Cerrito, Hercules, Pinole, Richmond, San Pablo and portions of the unincorporated County of Contra Costa; and

WHEREAS, the Joint Exercise of Powers Agreement (JEPA) was executed by the City and the other member agencies in 1991 to form the Authority, and was subsequently amended by the City and the other member agencies in 1991, 1993, 1995, 2011 and 2019; and

WHEREAS, Section 1.17 of the JEPA defines “Fiscal Year” to mean the period commencing July 1 and ending on the following June 30; and

WHEREAS, Section 8.8 of the JEPA requires a general budget for the Authority’s operations to be adopted by its Board of Directors for the ensuing Fiscal Year prior to June 30 of each year; and

WHEREAS, the Authority establishes and approves the post -collection rates to be charged to the City’s ratepayers for materials delivered to its contractor for post- collection processing and disposal; and

WHEREAS, on June 11, 2026, the Authority Board of Directors approved Resolution No. 26-12 directing the Executive Director to ask the Authority’s member agencies to consider approving a resolution to change the Authority’s Fiscal Year from July 1 through June 30 to January 1 through December 31, commencing January 1, 2027; and

WHEREAS, any changes to the JEPA first require approval by the Authority Board of Directors and then approval from all of the Authority’s member agencies in order for the change to become effective.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hercules hereby approves the First Amendment to the Fifth Amendment and Restatement Joint Exercise of Powers Agreement (JEPA), and the Mayor is authorized to execute this First Amendment to the JEPA (Exhibit A) on behalf of the City. 95 The foregoing Resolution was duly and regularly adopted at a regular meeting of the City Council of the City of Hercules held on the 8th day of September, 2026 by the following vote of the Council:

AYES:

NOES:

ABSTAIN:

ABSENT:

____________________________
Chris Kelley, Mayor

ATTEST:

________________________________
Eibleis Melendez, City Clerk
96 FIRST AMENDMENT TO THE

FIFTH AMENDMENT AND RESTATEMENT JOINT EXERCISE OF POWERS

AGREEMENT OF THE WEST CONTRA COSTA INTEGRATED WASTE

MANAGEMENT AUTHORITY
THIS FIRST AMENDMENT (the “Amendment”) is entered into as of , 2026, and is by and among the CITY OF EL CERRITO (“El Cerrito”), a municipal corporation and charter city, the CITY OF HERCULES, a municipal corporation, the CITY OF PINOLE, a municipal corporation, the CITY OF RICHMOND, a municipal corporation and charter city, and the CITY OF SAN PABLO, a municipal corporation hereinafter referred to individually as “Member” and collectively as “Members.” This Amendment amends the Fifth Amendment and Restatement Joint Exercise of Powers Agreement of the West Contra Costa Integrated Waste Management Authority, dated November 20, 2019 (the “Agreement”).

RECITALS
A. The Agreement provides that the Authority must adopt a budget for the period from July 1 to June 30 of the following year, referred to as the “Fiscal Year.” B. To better align the Authority’s budget with the annual rate setting process under the Post-Collection Agreement pursuant to which the Authority receives its operating revenue, the Board of Directors desires to operate on a calendar-year basis.

C. The Members desire to amend the JEPA to authorize Authority to adopt a calendar-year based budget for the budget year beginning on January 1, 2027.

AGREEMENT
Section 1. Section 1.17 of the Agreement is amended to read as follows:

1.17. Fiscal Year. For the period through December 31, 2026, “Fiscal Year” means the period commencing on each July 1 and ending on the following June 30. Beginning January 1, 2027, “Fiscal Year” means the period commencing on January 1 and ending on December 31 of each year.

Section 2. Section 8.8 of the Agreement is amended to read as follows:

8.8. Budget. A general budget for the Authority’s operations shall be adopted by the Board prior to June 30 for each Fiscal Year that begins on July 1 and prior to November 30 for each Fiscal Year that begins January 1 of the subsequent year. The budget adopted for the period from January 1, 2027 to December 31, 2027 shall supersede the budget covering the period from July 1, 2026 to June 30, 2027. The budget shall include sufficient detail to constitute an operating guideline, the anticipated sources of funds, and the anticipated expenditures to be made for the operations of the Authority including HHW Programs. Approval of the budget by the Board shall constitute authority for the Executive 97 First Amendment JEPA dated November 20, 2019

Page 2 of 4 ends

Director to expend funds for the purposes outlined in the approved budget, subject to the availability of funds on hand.

Section 3. All other provisions of the Agreement remain unchanged and in full force and effect.
98 First Amendment JEPA dated November 20, 2019

Page 3 of 4 ends

ATTEST:

City Clerk

APPROVED AS TO FORM:

City Attorney

CITY OF EL CERRITO

Mayor

ATTEST:

City Clerk

APPROVED AS TO FORM:

City Attorney

CITY OF HERCULES

Mayor

ATTEST:

City Clerk

APPROVED AS TO FORM:

City Attorney

CITY OF PINOLE

Mayor

ATTEST:

City Clerk

APPROVED AS TO FORM:

City Attorney

CITY OF RICHMOND

Mayor
[SIGNATURES CONTINUED ON THE NEXT PAGE]
99 First Amendment JEPA dated November 20, 2019

Page 4 of 4 ends

ATTEST:

City Clerk

APPROVED AS TO FORM:

City Attorney

CITY OF SAN PABLO

Mayor

100

RESOLUTION NO. 26-12

RESOLUTION OF THE BOARD OF DIRECTORS OF THE

WEST CONTRA COSTA INTEGRATED WASTE MANAGEMENT AUTHORIJ'Y

APPROVING THE FIRST AMENDMENT TO THE FIFTH AMENDMENT AND

RESTATEMENT OF THE JOINT EXERCISE OF POWERS AGREEMENT
WHEREAS, the West Contra Costa Integrated Waste Management Authority ("Authority") is a joint powers authority formed under California law to provide regulatory oversight of the disposal and recycling processing of solid waste and household hazardous waste (HHW) collected from the Cities of El Cerrito, Hercules, Pinole, Richmond, San Pablo and portions of the unincorporated County of Contra Costa; and WHEREAS, the Joint Exercise of Powers Agreement (JEPA) was executed in 1991 to form the Authority, and was subsequently amended in 1991, 1993, 1995, 2011 and 2019; and
WHEREAS, Section 1.17 of the JEPA defines "Fiscal Year" to mean the period commencing July 1 and ending on the following June 30; and WHEREAS, Section 8.8 of the JEPA requires a general budget for the Authority's operations to be adopted by the Board for the ensuing Fiscal Year prior to June 30 of each year;and
WHEREAS, the Authority establishes and approves the rates to be charged at the Approved Facilities for the start of each calendar year; and WHEREAS, Staff presented rationale for the Board's consideration to change the Authority's Fiscal Year from July 1 -June 30 to January 1 -December 31 at the Board meetings on May 14, 2026 and June 11, 2026; and
WHEREAS, the six-month lag between setting the Authority budget and setting the PCA rates can be addressed by amending the JEPA definition of "Fiscal Year" in Section

1.17 to mean the period commencing January 1 and ending on December 31, and amending Section 8.8 to require the general budget for the Authority's operations to be adopted by the Board by November 30 for the ensuing Fiscal Year beginning on January 1.

NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the West Contra Costa Integrated Waste Management Authority that:
101

The First Amendment to the Fifth Amendment and Restatement Joint Exercise of Powers Agreement (JEPA) is hereby approved and staff is directed to ask the Member Agencies to execute this First Amendment to the JEPA (Exhibit A).

ATTEST CHAIR OF THE BOARD
J::� &tic 4,_,a,t,.- - > >
Viviane Vidal, Board Secretary Date
Attachment: Exhibit A - First Amendment to the Fifth Amendment and Restatement Joint Exercise of Powers Agreement
I hereby certify that the foregoing Resolution was adopted by the Board of Directors of the West Contra Costa Integrated Waste Management Authority at a regularly scheduled meeting on June 11, 2026, by the following vote:

AYES: Directors:Zepeda, Xavier.Robinson, Murphy, Bhattarai, Kstanes, Brown NOES: Directors: ________________________ _
ABSTAIN: Directors: ------------------------
ABSENT: Directors: ------------------------
Viviane Vidal, Board Secretary
102

EXHIBIT A
First Amendment
to the
Fifth Amendment and Restatement
Joint Exercise of Powers Agreement
103

FIRST AMENDMENT TO THE

FIFTH AMENDMENT AND RESTATEMENT JOINT EXERCISE OF POWERS

AGREEMENT OF THE WEST CONTRA COSTA INTEGRATED WASTE

C. The Members desire to amend the JEPA to authorize Authority to adopt a calendar-year based budget for the budget year beginning on January 1, 2027.

AGREEMENT
Section 1. Section 1.17 of the Agreement is amended to read as follows:

Section 2. Section 8.8 of the Agreement is amended to read as follows:

Page 2 of 4 ends

Director to expend funds for the purposes outlined in the approved budget, subject to the availability of funds on hand.

Section 3. All other provisions of the Agreement remain unchanged and in full force and effect.
.
105
First Amendment JEPA dated November 20, 2019

Page 3 of 4 ends

ATTEST:

City Clerk

APPROVE
D AS TO FORM:

City Attorney

CITY OF EL CERRITO
Mayor
ATTEST:

City Clerk

APPROVE
D AS TO FORM:

City Attorney

CITY OF HERCULES
Mayor
ATTEST:

City Clerk

APPROVE
D AS TO FORM:

City Attorney

CITY OF PINOLE
Mayor
ATTEST:

City Clerk

APPROVE
D AS TO FORM:

City Attorney

CITY OF RICHMOND
Mayor
[SIGNATURES CONTINUED ON THE NEXT PAGE]
.
106
First Amendment JEPA dated November 20, 2019

Page 4 of 4 ends

ATTEST:

City Clerk
APPR
OVED AS TO FORM:

City Attorney

CITY OF SAN PABLO
Mayor
.
107

DISCUSSION AND/OR ACTION ITEM

AGENDA ITEMS

1. 26-215

2. 26-218

3. 26-190
108

STAFF REPORT TO THE CITY COUNCIL

DATE: Regular Meeting of September 8, 2026
TO: Mayor and Members of the City Council
VIA: Patrick Tang, Interim City Manager
SUBMITTED BY: Mike Roberts, Interim Public Works Director/City Engineer SUBJECT: Award of a Construction Contract in the amount of $804,133 to Rapid Grading Service for the Foxboro Pavement Rehabilitation Project – Phase1

RECOMMENDED ACTION:

Adopt a resolution authorizing the City Manager to execute a construction contract with Rapid Grading Services in the amount of $804,133 for the Foxboro Pavement Rehabilitation Project – Phase 1,and authorizing an additional expenditure of up to $80,413 for a 10 percent contingency on said construction contract, for a total not to exceed contract amount of $884,546.

DISCUSSION:

The Project is located in the Foxboro Neighborhood . The work includes a sphalt pavement grinding and overlay, utility and monument cover adjustments, pavement striping, and traffic sign installation along Dartford Street and Oxford Street. The project also includes sidewalk concrete repair along Willow Avenue and Brighton Street.

The Foxboro Pavement Rehabilitation Project – Phase 1 was advertised for bids in the West County Times on July 20 and 27, 2026 and in 5 regional plan rooms. A total of 7 bids were received at the bid opening deadline of 2 pm on Tuesday, August 11, 2026.

Upon opening the 7 bids, Radius Earthwork was the apparent low bidder. However, upon further review it was discovered that Radius Earthwork, Inc.’s bid omitted required information which rendered the bid unresponsive. Rapid Grading Services submitted the second lowest bid of $804,132.49, which was determined to be responsive.

Rapid Grading Services is based in Hayward, has been in business for 4 years, and has pavement rehabilitation and resurfacing experience on public works projects, including in Pheasant Hill, Solano County, Lafayette, Richmond, Calistoga, and San Rafael . Their 109
references and bid proposal have been checked. Rapid Grading Services was determined to be a responsible bidder.

Bidder's Name TOTAL BID PROPOSAL
1 RAPID GRADING SERVICES $ 804,132.49
2 MCGUIRE & HESTER $ 830,315.00
3 APENA ENGINEERING, INC. $ 876,707.72
4 INTERSTATE GRADING & PAVING, INC. $ 955,027.00 5 RNR PAVING, INC. $ 988,370.55
6 QA CONSTRUCTORS, INC. $ 1,001,528.00
RADIUS EARTHWORK, INC. NON-REPONSIVE BID

Construction is anticipated to take approximately one month following issuance of the notice to proceed . Following the award of the construction contract, staff will meet with the contractor to firm up the schedule.

ENVIRONMENTAL REVIEW:

The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301, Existing Facilities, which consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use.

FISCAL IMPACT:

The proposed budget for the Foxboro Pavement Rehabilitation Project – Phase 1 is as follows:

Funding Sources:

General Fund/Capital Reserves $96,000
SB1 RMRA $660,000
Measure J $128,546
Total Revenue $884,546
Expenditures accounts:

Construction Contract $804,133 10% Contingency $80,413 110
Total Expenditures $884,546

This project is included in the 2026 Capital Improvement Program and FY 25-26 Adopted Budget. It is fully funded with General Fund/Capital Reserves, SB1 funds, Gas Tax Funds and Measure J funds, including the cost of this construction contract.

ATTACHMENTS:

1. Resolution

2. Location Map - Foxboro Pavement Rehabilitation Project – Phase 1

Financial Impact
Description: Award of a Construction Contract in the amount of $804,133 to Rapid Grading Service for the Foxboro Pavement Rehabilitation Project – Phase1 Funding Source:

General Fund Fund No. 300 $96,000
SB1 RMRA Fund Fund No. 268 $660,000
Measure J Fund No. 263 $128,546
Budget Recap:

Total Estimated cost: $884,546 New Revenue: None
Amount Budgeted: $884,546 Lost Revenue: None
New funding required: No New Personnel: None
Council Policy Change: Yes No

111

HERCULES CITY COUNCIL
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERCULES AUTHORIZING THE CITY

MANAGER TO EXECUTE A CONSTRUCTION CONTRACT WITH RAPID GRADING SERVICES IN THE AMOUNT OF $ 804,133 FOR THE FOXBORO PAVEMENT REHABILITATION PROJECT – PHASE 1, AND AUTHORIZING AN ADDIT IONAL EXPENDITURE OF UP TO $ 80,413 FOR A 10

PERCENT CONTINGENCY ON SAID CONSTRUCTION CONTRA CT, FOR A TOTAL NOT TO EXCEED CONTRACT AMOUNT OF $884,546.

WHEREAS, the Foxboro Pavement Rehabilitation Project - Phase 1 was advertised for bids in the West County Times on July 20th and 27th, 2026 and in 5 regional plan rooms; and

WHEREAS, a total of 7 bids were received at the bid opening deadline of 2 pm on Tuesday, August 11th 2026; and

WHEREAS, upon opening the bids, Radius Earthwork was the apparent low bidder ; however, upon further review it was discovered their bid omitted required information and the bid was deemed non-response; and

WHEREAS, the next lowest bid was submitted by Rapid Grading Services in the amount o f $804,132.49; and

WHEREAS, Rapid Grading Services has been determined to be a responsible bidder and their bid has been determined to be responsive; and

WHEREAS, there is sufficient funding in the Adopted FY 202 6-27 Budget to fully fund the construction contract; and

WHEREAS, this Project involves repair work for an existing roadway and does not authorize new construction and is therefore exempt from review under the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guideline section 15301 (existing facilities) and pursuant to CEQA Guidelines section 15061(b)(3) because it can be seen with certainty that such replacement will not have a direct or indirect impact on the environment.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hercules as follows:

That the City Council hereby authorizes the City Manager to execute a construction contract with Rapid Grading Services in the amount of $804,133 for the Foxboro Pavement Rehabilitation Project – Phase 1, and authorizes an additional expenditure of up to $80,413 for a 10% contingency on said construction contract, for a total not to exceed contract amount of $884,546.

The foregoing Resolution was duly and regularly adopted at a regular meeting of the City Council of the City o f Hercules held on the 8th day of September 2026 by the following vote of the Council:

AYES:

NOES:
112

ABSTAIN:

ABSENT:

____________________________
Chris Kelley, Mayor

ATTEST:

Eibleis Melendez, City Clerk
113
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Foxboro Pavement Rehabilitation Project - Phase 1
114

DISCUSSION AND/OR ACTION ITEM

AGENDA ITEMS

2. 26-218
115

STAFF REPORT TO THE CITY COUNCIL

DATE: Regular Meeting of September 8, 2026
TO: Mayor and Members of the City Council
VIA: Patrick Tang, Interim City Manager
SUBMITTED BY: Mike Roberts, Interim Public Works Director SUBJECT: Professional Services Agreement with Sanbell to provide Construction Management Services for the Foxboro Pavement Rehabilitation Project – Phase 1
RECOMMENDED ACTION:

Adopt a resolution authorizing the City Manager to execute a professional services agreement with Sanbell, Inc. in the amount of $81,974 to provide Construction Management Services for the Foxboro Pavement Rehabilitation Project – Phase 1.

BACKGROUND:

This Project is located in the Foxboro Neighborhood . The work includes a sphalt pavement grinding and overlay, utility and monument cover adjustments, pavement striping, and traffic sign installation along Dartford Street and Oxford Street. The project also includes sidewalk concrete repair along Willow Avenue and Brighton Street.

Sanbell, Inc. recently completed the design of the Project and the construction contract is recommended for award under a separate agenda item tonight. Sanbell Inc., formerly known as Bellecci & Associates, Inc., is a General Civil Engineering firm on the City’s prequalified engineering list. City staff have worked with their team over the past decade where they have performed well and gained an understanding of the Department’s needs and expectations. Sanbell’s design contract includes future phases of Foxboro as well as sections of Willow Avenue. Having them perform construction management on this project will be beneficial since they are familiar with the design and knowledge gained that is unique to the Foxboro neighborhood can be applied to the future phases of work.

The Project is included in the FY 26 -27 Budget and the City’s 10 -Year Capital Improvement Program.
116

ANALYSIS:

Under the terms of the Professional Service Agreement, Sanbell will provide turn -key, full-time construction management services including inspection, post -construction services, and engineering support services for the duration of the Project. Details are included in their Scope of Work (Att #2).

ENVIRONMENTAL REVIEW:

FISCAL IMPACT:

The professional services agreement for construction management for the Foxboro Pavement Rehabilitation Project – Phase 1 is fully funded with $81,974 in Gas Tax monies. The funding was included in the FY 26-27 Budget.

ATTACHMENTS:

Attachment 1 – Resolution
Attachment 2 – Professional Services Agreement, including Scope of Work Financial Impact
Description: Expenditure amount not to exceed $81,974.

Funding Source:

Gas Tax Fund Fund No. 262 $81,974
Budget Recap:

Total Estimated cost: $81,974 New Revenue: No
Amount Budgeted: $81,974 Lost Revenue: No
New funding required: No New Personnel: No
Council Policy Change: Yes No

117

HERCULES CITY COUNCIL
RESOLUTION NO. _________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERCULES ,

CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE A
PROFESSIONAL SERVICES AGREEMENT WITH SAN BELL, INC. IN THE AM OUNT OF $81,974 TO PROVID E CONSTRUCT ION MANAGEMENT SERVI CES FOR THE FOXBORO PAVEMENT REHABILITATION PROJECT – PHASE 1

WHEREAS, construction on the Foxboro Pavement Rehabilitation Project – Phase 1 is anticipated to begin in October and contract construction management services are needed on a full-time basis to oversee the work; and

WHEREAS, Sanbell, Inc., formerly known as Belleci & Associates, Inc., is a General Civil Engineering firm on the City’s qualified engineering list and has the capacity to provide turn-key construction management services; and

WHEREAS, the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301, Existing Facilities, which consists of the operation, repair, maintenance, permitting, leasing, lic ensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use; and

WHEREAS, there is sufficient funding in the Adopted FY 2 025-26 Budget to fully fund the construction management.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hercules that the City Council hereby authorizes the City Manager to execute a professional services agreement with Sanbell, Inc. i n the amount of $81,974 to provide Construction Management Services for the Foxboro Pavement Rehabilitation Project – Phase 1.

The foregoing Resolution was duly and regularly adopted at a regular meeting of the City Council of the City of Hercules held on the 8th day of September, 2026 by the following vote of the Council:

AYES:

NOES:

ABSTAIN:

ABSENT:

____________________________
Chris Kelley, Mayor

118

ATTEST:

________________________________
Eibleis Melendez, City Clerk
119

Professional Services Agreement Agreement No. 26-030
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CITY OF HERCULES

PROFESSIONAL SERVICES AGREEMENT

This Professional Services Agreement (“Agreement”) is entered into and effective as of August 25, 2026 (“Effective Date”), by and between the City of Hercules, a California municipality (“City”), and Bellecci & Associates Inc DBA Sandbell - Bay Area, a C Corporation (“Consultant”) (individually, a “Party,” and collectively, the “Parties”).

1. Scope of Services. Consultant will provide the services set forth in the Scope of Services, attached and incorporated herein as Attachment A (the “Services”). Only the City Council, the City Manager, or authorized delegee may authorize any change or addition to the Scope of Services specified in Attachment A.

2. Term. This Agreement will begin on the Effective Date and will terminate upon the full and satisfactory completion of the Services or as otherwise specified in Attachment A, unless terminated sooner in accordance with Section 11 of this Agreement or extended by mutual agreement of the Parties pursuant to a written amendment to the Agreement . Time is of the essence with respect to all provisions of this Agreement that specify a time for performance.

3. Compensation. City will compensate Consultant for Services fully and satisfactorily performed in compliance with this Agreement, based on the terms and pricing set forth in Attachment B on Payment, which is attached to and incorporated into this Agreement, provided the total compensation during the term of the Agreement will not exceed $81,974.00, without prior written authorization by City. Consultant’s compensation is intended to encompass all direct and indirect costs to perform the Services, including overhead and profit.

Except as expressly provided in Attachment B, Consultant will not be entitled to reimbursement for expenses it incurs to provide the Services.

3.1. Invoices. City will pay Consultant for S ervices satisfactorily provided during each calendar month within 30 days following City’s receipt and approval of a detailed invoice.

The invoice must include, at a minimum: a description of the specific Services provided; the name, title/position, and hourly rate for each individual providing the Services; the date(s) upon which the Services were provided; the time spent providing the Services; the amount due for the Services ; and the basis for calculating the amount due. City reserves the right to withhold amounts in dispute based on Services not performed to City’s satisfaction, damage caused by unexcused delay in Consultant’s performance of Services, or other material default of this Agreement. Consultant will not stop or delay performance of the Services under this Agreement because of payment disputes.

3.2. Additional Services. If the City requests related services beyond the Scope of Services described in Attachment A, Consultant will provide City a written estimate for the additional services (“ Additional Services ”). Consultant will not provide Additional Services until Consultant has received written authorization from the City to perform the Additional Services. Unless otherwise specified in writing by City, all Additional Services will be subject to the same terms and conditions that apply to all other Services under this Agreement. Consultant will not be entitled to payment for Additional Services performed 120

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without City’s prior written authorization or for costs to correct Consultant’s errors or omissions in performing Services or Additional Services.

4. Independent Contractor. Consultant is an independent contractor under this Agreement and will have control over its work and the means and methods by which the Services are performed.

Consultant is not an employee of City and is not entitled to participate in any health, retirement, or similar employee benefits from the City. Consultant warrants that it will not represent itself as an employee of City. Except and only to the extent authorized under this Agreement, if at all, Consultant is not authorized to act as an agent of City.

5. Consultant’s Warranties.

5.1. Consultant represents and warrants that it has the professional skills and experience necessary to perform the Services and that it will perform the Services in a skillful and professional manner. Consultant further represents and warrants that it has all the necessary qualifications, licenses, and certifications to perform the Services, including a City business license, if applicable, which will be maintained throughout the term of the Agreement. Consultant will perform the Services in a manner consistent with the best professional practices and standards for Consultant’s profession in the Bay Area. Neither City’s acceptance of, nor payment for, the Services will operate as a waiver or release of any of Consultant’s obligations pursuant to this Agreement.

5.2. Consultant warrants that all Services provided under this Agreement will be performed in accordance with all applicable federal, state, and local laws , codes, ordinances, rules, regulations, and orders , including, but not limited to, conflict of interest laws and City policies.

5.3. Consultant warrants that Consultant has no present interest which would conflict in any manner with the performance of Services on the City’s behalf.

6. Health and Safety. Consultant may perform part of the Services at sites which contain unknown working conditions and contaminated materials. Consultant is solely responsible for the health and safety of Consultant’s employees, subconsultants , and agents during performance of the Services.

7. Subconsultants. Except as may be specified in Attachment A, Consultant will not subcontract any portion of the Services without prior written approval of City. The City’s approval will not be deemed to create any contractual relationship between the City and any such subconsultant, except that the City will be considered a third party beneficiary of the subcontract. Consultant will be fully responsible to City for the acts, errors , and omissions of Consultant's subconsultant s and of the persons either directly or indirectly employed by subconsultants. Consultant must bind its subconsultants in the same manner as Consultant is bound to City under this Agreement, including, but not limited to, the indemnity and insurance requirements.

8. Indemnity. Subsection 8.1 is not applicable to this Agreement if Consultant’s Services are “design professional” services as that term is used and defined in Civil Code § 2782.8.

Subsection 8.2 is applicable to this Agreement if Consultant’s Services are “design professional” services as that term is used and defined in Civil Code § 2782.8. 121

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8.1. Non-Design Professional. To the full extent permitted by law, Consultant will indemnify, defend with counsel acceptable to City, and hold harmless City, its City Council, officers, officials, employees, agents, and volunteers (collectively, “City Indemnitees”) from and against any and all liability, actions, demands, loss, damage, claims, causes of action, settlements, charges, fines, expenses, and costs (including, without limitation, attorney fees, expert witness fees, and costs and fees of litigation) (collectively, “ Liability”) of every nature arising out of or in connection with Consultant’s acts or omissions with respect to this Agreement, except such Liability caused by the active negligence, sole negligence, or willful misconduct of any of the City Indemnitees. This indemnification obligation is not limited by any limitation on the amount or type of damages or compensation payable under Workers’ Compensation or other employee benefit acts, or by insurance coverage limits, and will survive the expiration or earl y termination of this Agreement. This Subsection 8.1 does not apply if the Services are design professional services provided by a licensed architect, landscape architect, professional engineer, or professional land surveyor, as further specified in Civil Code § 2782.8.

8.2. Design Professional. To the full extent permitted by law, and subject to the limitations set forth in Civil Code § 2782.8, Consultant will indemnify, defend with counsel acceptable to City, and hold harmless City, its City Council, officials, officers, employees, agents, and volunteers (collectively, “ City Indemnitees ”) from and against any and all liability, actions, demands, loss, damage, claims, causes of action, settlements, charges, fines, expenses, and costs (including, without limitation, attorney fees, expert witness fees, and costs and fees of litigation) (collectively, “ Liability”) of every nature which arises out of, pertains to, or relates to the negligence, recklessness, or willful misconduct of Consultant in the performance of this Agreement, except such Liability caused by the active negligence, sole negligence or willful mis conduct of any of the City Indemnitees . This indemnification obligation is not limited by any limitation on the amount or type of damages or compensation payable under Workers’ Compensation or other employee benefit acts, or by insurance coverage limits, and will survive the expiration or early termination of this Agreement. This Subsection 8.2 is applicable if the Services are design professional services provided by a licensed architect, landscape architect, professional engineer, or professional land surveyor, as further specified in Civil Code § 2782.8.

9. Insurance. Before providing any Services under this Agreement, Consultant is required to procure and provide proof of the insurance coverage required by this Section in the form of certificates and endorsements. Each certificate of insurance must state that the cover age afforded by the policy or policies will not be reduced, cancelled or allowed to expire without at least 30 days written notice to City, unless due to nonpayment of premiums, in which case at least ten days written notice will be made to City. The required insurance must cover the activities of Consultant and its employees and subcontractors relating to or arising from the performance of the Services, and must remain in full force and effect at all time s during the term of the Agreement. All required insurance must be issued by an insurer licensed to do business in the State of California, and each such insurer must have an A.M. Best financial strength rating of “A” or better and a financial size rating of “VIII” or better. If Consultant fails to provide any of the required coverage, City may, at its sole discretion, purchase such coverage at Consultant’s expense and deduct the cost from payments due to Consultant.

9.1. Policies. The following insurance policies and limits are required for this Agreement:
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A. Commercial General Liability (“CGL”) Insurance. CGL insurance issued on an occurrence basis, written on a comprehensive general liability form, including coverage for liability arising from Consultant ’s and its subconsultant ’s acts or omissions in the performance of S ervices under this Agreement , including Consultant’s protective coverage, blanket contractual liability, products and completed operations, broad form property damage, with limits of at least $1,000,000 per occurrence and $2,000,000 general aggregate.

B. Automotive Liability Insurance. Automotive liability insurance for owned, non-owned, and hired vehicles with coverage of at least $1,000,000 combined single limit per accident for bodily injury, death, and property damage.

C. Workers’ Compensation Insurance and Employer’s Liability . The w orkers’ compensation insurance and employer’s liability insurance must comply with the requirements of the Labor Code, with limits of at least $1,000,000 or as otherwise required by statute. If Consultant is self-insured, Consultant must provide its Certificate of Permission to Self-Insure, duly authorized by the Department of Industrial Relations.

D. Professional Liability. The professional liability insurance policy must insure against Consultant’s errors and omissions in the provision of Services under this Agreement, in an amount of at least $1,000,000 combined single limit and $2,000,000 aggregate.

9.2. Subrogation Waiver. Each required policy must include an endorsement that the insurer waives any right of subrogation it may have against City or the City’s insurers.

9.3. Required Endorsements. The CGL policy, automotive liability policy, and any umbrella or excess insurance policy must include the following endorsements:

A. The City, including its City Council, officials, officers, employees, agents, volunteers, and consultants (collectively, “Additional Insured”) must be named as an additional insured for all liability arising out of the operations by or on behalf of the named insured, and the policy must protect the Additional Insured against any and all liability for personal injury, death, and property damage or destruction arising directly or indirectly from performance or non-performance of the Services.

B. The inclusion of more than one insured will not operate to impair the rights of one insured against another, and the coverages afforded will apply as though separate policies have been issued to each insured.

C. The insurance provided by Consultant is primary and no insurance or self-insurance held or owned by any Additional Insured may be called upon to contribute to a loss.

10. Dispute Resolution. In the event that any dispute arises between the Parties in relation to this Agreement, the Parties agree to meet face to face as soon as possible to engage in a good faith effort to resolve the matter informally. If the dispute is not resolved by informal discussions, the Parties agree to submit the dispute to mediation.

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10.1. Mediation. Either Party may give written notice to the other Party of a request to submit a dispute to mediation, and the Parties will schedule a mediation session to take place at a mutually agreed-upon date, time, and location. The Parties will jointly appoint a qualified, neutral mediator that is acceptable to each Party. The Parties will share the cost of the mediation equally, but each Party will bear its own costs to prepare for and participate in the mediation, including its own legal costs. Good faith participation in mediation pursuant to this Section is a condition precedent to either Party commencing litigation in relation to the dispute.

10.2. Claim Presentment. Nothing in this Agreement will be construed as a waiver of any of the claim presentment requirements set forth in Government Code § 900 et seq.

11. Termination.

11.1. Termination for Convenience. City may terminate this Agreement for convenience by giving ten calendar days written notice to Consultant. The notice of termination may include the effective date of termination and instructions for submitting all Work Product to City. If City elects to terminate the Agreement for convenience, it will pay Consultant for Services that City determines have been satisfactorily provided up to the effective date of termination, but City may withhold final payment, in whole or in part, pending delivery to City of all Work Product.

11.2. Termination for Cause. If Consultant breaches this Agreement by failing to timely or satisfactorily perform any of its obligations or otherwise violates the terms of this Agreement, the City may terminate this Agreement for cause by giving written notice five calendar days prior to the effective date of termination, specifying the reason for termination, the effective date of the termination, and any instructions for submitting all Work Product to City. Consultant will be entitled to payment for all Services that City determinates have been satisfactorily provided up to the effective date of termination, except that City may deduct from final payment the total amount of any costs incurred by City because of Consultant’s breach of the Agreement. City may also withhold final payment, in whole or in part, pending delivery to City of all Work Product.

12. Confidentiality. Unless disclosure is required by applicable law or valid court order, Consultant will maintain the confidentiality of all non -public information made known to or discovered by Consultant in connection with this Agreement and will not disclose or otherwise disseminate any information conveyed by or through the City to Consultant relating to this Agreement. Consultant will immediately notify City in writing of any request for Consultant to disclose any such information.

13. Work Product and Copyrights. City will be the sole owner of all rights to any work product, in any form, which has been prepared by Consultant or its subconsultants on City’s behalf pursuant to this Agreement (“Work Product”), including copyright interests. All Work Product not already provided to City during the term of the Agreement will be delivered to City immediately upon completion of the Services, expiration of the term, or termination of this Agreement, whichever occurs first. City and its employees, agents, representatives, and assigns may use the Work Product, in whole or in part, or in modified form, for any purposes City may deem appropriate without payment of any additional compensation to Consultant.

Consultant will not disclose any Work Product to any third party without the written permission 124

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of City. If Consultant uses copyrighted material in the performance of the Services, Consultant must secure the necessary permission and pay any royalties or fees required to use such copyrighted material.

14. Records. Consultant will keep and maintain full and complete documentation and accounting records, employee time sheets, and correspondence pertaining to performance of the Services, including Consultant’s costs to perform the Services . Consultant will make such documents available for review and/or audit by City or City’s authorized representatives during normal business hours for at least four years following completion of the Services, expiration of the term, or termination of the Agreement, whichever occurs first. Consultant’s records may also be subject to examination and audit by the California State Auditor, pursuant to Government Code § 8546.7.

15. Testimony. Consultant agrees to testify at City’s request if litigation is brought against City in connection with the Services. Unless the action is brought by Consultant or is based upon Consultant’s alleged negligence or malfeasance, City will compensate Consultant for its preparation and testimony at an hourly rate not to exceed Consultant’s hourly rates for this Agreement, as set forth in Attachment B.

16. Compliance with City Policies.

16.1. Prevention of Nepotism and Cronyism in Contracting. Consultant warrants that it is eligible for contracting with the City in accordance with the City’s policy for Prevention of Nepotism and Cronyism in Employment and Contracting, as set forth in § 2-3.401 et seq. of the City’s Municipal Code, available on the City’s website at: https://www.herculesca.gov/ (as used in this subsection, the “Policy”). Consultant further warrants and certifies that it has reviewed, understands, and agrees to comply with the requirements of the Policy, and that Consultant is not in violation of the Policy.

16.2. Compliance with the California Equal Pay Act. Consultant warrants that it is eligible for contracting with the City in accordance with the City’s policy for City Contractor Equal Pay Act Compliance, as set forth in § 2-3.501 et seq. of the City’s Municipal Code, available on the City’s website at: https://www.herculesca.gov/. Consultant must comply with the requirements thereof and will complete the “Contractor Acknowledgment of Compliance with the California Equal Pay Act,” using the form attached as Attachment C to this Agreement, and submit a fully executed copy with the executed Agreement.

17. Notice. Any notice, billing, or payment required by this Agreement must be made in writing, and sent to the other Party by personal delivery, U.S. Mail, a reliable overnight delivery service, or by email as a PDF (or comparable) file. Notice is effective upon deli very, except that service by U.S. Mail is deemed effective on the second working day after deposit for delivery. Notice for each Party will be given as follows:

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CITY OF HERCULES (CITY) BELLECCI & ASSOCIATES INC DBA

SANDBELL - BAY AREA (CONTRACTOR)
111 Civic Drive 1390 Willow Pass Road
Hercules, CA 94547 Concord, CA 94520
(510) 799-8200 925-318-2071
Attn: Mike Roberts Attn: Robert Broestl
Email: [email protected] Email: [email protected]

18. General Provisions.

18.1. Assignment and Successors. Consultant will not assign, transfer, subcontract, or otherwise substitute its rights or obligations under this Agreement, in whole or in part, without City’s prior written consent. This Agreement is binding on the lawful heirs, successors, and permitted assigns of the Parties.

18.2. Third Party Beneficiaries. There are no intended third party beneficiaries to this Agreement.

18.3. Nondiscrimination. Consultant will not discriminate in the employment of persons under this Agreement because of race, color, ancestry, national origin, religion, sex, marital status, sexual orientation, gender, gender identity, age, medical condition, disability, veteran status, or other prohibited basis. All nondiscrimination rules or regulations required by law to be included in this Agreement are incorporated by reference.

18.4. Governing Law and Venue. This Agreement will be governed by California law, and venue will be in the Superior Court of California, Contra Costa County, and no other place. Consultant waives any right it may have pursuant to Code of Civil Procedure § 394 to file a motion to transfer any action arising from or relating to this Agreement to a venue outside of Contra Costa County, California. Consultant submits, and waives any objection, to the exercise of personal jurisdiction by the Superior Court of California.

18.5. Attorneys’ Fees. If any action at law or in equity, including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing Party will be entitled to reasonable attorneys’ fees, which may be set by the court in the s ame action or in a separate action brought for that purpose, in addition to any other relief to which that Party may be entitled.

18.6. Integration. This Agreement, including the documents incorporated herein and authorized amendments hereto, constitutes the final, complete, and exclusive terms of the agreement between the Parties regarding the Services, and supersedes all prior oral or written understandings or agreements between the Parties pertaining to the Services.

18.7. Severability. If any provision of this Agreement is determined to be illegal, invalid, or unenforceable, in whole or in part , the remaining provisions of the Agreement will 126

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remain in full force and effect , provided that the remainder of the Agreement can be reasonably interpreted to give effect to the intentions of the Parties.

18.8. Amendment. This Agreement may only be modified by a written amendment duly authorized and executed by both Parties.

18.9. Provisions Deemed Inserted. Every provision of law required to be inserted in this Agreement will be deemed to be inserted, and this Agreement will be construed and enforced as though any such required provision was fully set forth herein . If it is discovered that through mistake or otherwise that any required provision is not inserted, or not correctly inserted, this Agreement will be amended to make the insertion or correction.

18.10. Precedence. If any provision in any document attached to or incorporated in this Agreement conflicts with or is inconsistent with the provisions set forth in the body of this Agreement, the provisions set forth in the body of this Agreement will control over any such conflicting or inconsistent provisions.

18.11. Waiver. City’s waiver of a breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement will not be effective unless it is in writing and signed by the City. City’s waiver of any breach, failure, right, or remedy will not be deemed a waiver of any other breach, failure, right, or remedy, whether or not similar, nor will any waiver constitute a continuing waiver unless specified in writing by City.

18.12. Force Majeure. If either Party is delayed , hindered in , or prevented from performing any act required under this Agreement because of strikes, lockouts, natural disasters, failure of power, riots, insurrection, war, fire or other casualty, or other reason beyond the reasonable control of the Party delayed, excluding financial inability (“Force Majeure Event”), performance of that act will be excused for the period during which and to the extent the Force Majeure Event delays, hinders, or prevents performance of that act, and the period for that performance will be extended for an equivalent period. Delay or failure to perform resulting from a lack of funds or from circumstances within a Party’s control do not constitute Force Majeure Events. The Party claiming delay, hinderance, or excusal based on a Force Majeure Event will provide written notice to the other Party within 48 hours of the Force Majeure Event with a reasonable estimate of the period of the delay or inability to perform.

18.13. Subsequent Contract. In accordance with Government Code § 1097.6, Consultant’s duties and Services under this Agreement do not include preparing or assisting City with any portion of City’s preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with City, unless otherwise specified in Attachment A. City will at all times retain responsibility for public contracting, including with respect to a subsequent phase of the project for which Consultant renders Services, if any . Consultant’s participation in the planning, discussions, or drawing of project plans or specifications , if any, will be limited to conceptual, preliminary, or initial plans or specifications , unless otherwise specified in Attachment A . Consultant will cooperate with City to ensure that all bidders or respondents for a subsequent contract on any subsequent phase of the project for which 127

Professional Services Agreement Agreement No. 26-030
Project#63075/Foxboro Pavement Rehabilitation Page 9
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Consultant renders Services, if any, have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by Consultant pursuant to this Agreement, if any.

18.14. Headings. The headings in this Agreement are included for convenience only and will not affect the construction or interpretation of any provision in this Agreement or any of the rights or obligations of the Parties.

18.15. Interpretation. In the event this Agreement is ever construed in any dispute between the Parties, it will be deemed to have been prepared jointly by the Parties. The rule of construction to the effect that ambiguities are to be resolved against the drafting Party will not be employed in interpreting this Agreement.

18.16. Execution in Counterparts. This Agreement may be executed in any number of counterparts, each of which will be an original, but all of which together will constitute one instrument.

18.17. Authorization. Each individual signing below warrants that he or she is authorized to do so by the Party that he or she represents, and that this Agreement is legally binding on that Party. If Consultant is a corporation, signatures from two officers of the corporation are required pursuant to California Corporations Code § 313.

18.18. Electronic Signatures. Each Party acknowledges and agrees that this Agreement may be executed by electronic or digital signatures, which will be deemed an original signature for all purposes and will have the same force and effect as an original signature.

[Signature page follows.]

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Daniel Leary
Principal
8/27/2026
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Professional Services Agreement Agreement No. 26-030
Project#63075/Foxboro Pavement Rehabilitation Page 11
City Council Resolution No. /crn5/ City Attorney Approved, 10292025

Please upload completed Insurance Form here:
/IF1/
/i3/
Please upload completed W9 Form here: /W91/

Attachments:

Attachment A: Scope of Services
Attachment B: Payment
Attachment C: Contractor Acknowledgment of Compliance with the California Equal Pay Act 130

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City Council Resolution No. /crn5/ City Attorney Approved, 10292025 Attachment A

SCOPE OF SERVICES

Project Understanding
We understand that the City of Hercules would like Sanbell to provide construction management and inspection for the construction of the Foxboro Pavement Rehabilitation Project - Phase 1.

We will provide a qualified construction management Team to perform a wide range of services including but not limited to: field inspections, daily inspection reports, quality assurance, materials verifications, traffic control review and document control.

Project Approach
We anticipate that the services our Resident Engineer will provide for the Construction Management and Inspection Services for Foxboro Pavement Rehabilitation Project will include, but not be limited to the following:

Task 1 Construction Phase (Construction Contract 20 Working Days) a. Provide full-time inspection services for the duration of the construction of the project to ensure that provisions of the contract documents are being fulfilled b. Prepare inspection reports, when on site, documenting observed construction activities c. Take digital photographs providing documentation of construction d. Coordinate with special inspectors
e. Coordinate with utility companies
f. Verify compliance with approved traffic control plans g. Document changes in the field to compare to the Contractor record drawing markups h. Prepare weekly working day statements
i. Measure quantities of items constructed and prepare progress payment applications j. Conduct as-needed project meetings
k. Coordinate with appropriate City staff to discuss project issues l. Public relations with residents and businesses impacted by construction m. Provide the City with copies of the construction management documentation n. Review the Contractor’s schedule and notify the City of changes that affects the on-time completion of the project
o. Prepare and assist the City in negotiation of change orders p. Review, comment and facilitate responses to requests for information (RFI) q. Monitor and enforce Construction Contractor’s compliance with SWPPP/BMPs r. Coordinate final project inspection

Task 2 Post-Construction Services
a. Perform site inspections to determine if facilities are complete and in compliance with contract documents
b. Prepare punch-list and inspect punch-list corrective actions c. Prepare final progress payment for the project including the costs all bid items constructed and approved change orders recommendations to City to release of payments and retention to contractor
d. Oversee completion of record drawing (as-built)
e. Transmit all project files and record drawing to the City for archiving

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City Council Resolution No. /crn5/ City Attorney Approved, 10292025

Office Support and Management
Our construction administration assistant will, proofread and add selective photos to the inspector’s handwritten report. The finalized inspection report with photos will be provided to the City in an electronic PDF format. Our construction manager will provide support on an as- needed basis for the resident engineer by consulting on field related issues that arise during construction.

Construction Design Support
Sanbell design Team will attend the preconstruction meeting with the contractor, City staff and applicable utility companies. We will review the contractor submittals for compliance with the specifications and respond within ten days. We will also clarify questions regarding the plans (RFIs), review change order requests from the contractor and prepare as-needed plan modifications for the change orders. We will also participate in the final walk through of constructed project and the preparation of “punch list” of deficient work. 132

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City Council Resolution No. /crn5/ City Attorney Approved, 10292025 Attachment B

PAYMENT

City of Hercules
Foxboro Pavement Rehabilitation Project - Phase 1
Inspection & Construction Management Services

BUDGET/COST PROPOSAL

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DISCUSSION AND/OR ACTION ITEM

AGENDA ITEMS

3. 26-190
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STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of September 8, 2026
TO: Mayor and Members of the City Council
VIA: Patrick Tang, Interim City Manager
SUBMITTED BY: Michael Roberts, Interim Public Works Director/City Engineer SUBJECT: Adoption of the June 2026 Sewer System Management Plan RECOMMENDED ACTION:

Approve a Resolution adopting the June 2026 Sewer System Management Plan.

EXECUTIVE SUMMARY:

The City’s Sewer System Management Plan (SSMP) provides the City’s current programs and procedures for managing its sanitary sewer in compliance with the Statewide Sanitary Sewer Systems General Order. The State Water Resources Control Board (State Water Board) mandates the preparation and regular updates to SSMPs and approval by City Council. The June 2026 SSMP is an update to the City’s 2019 SSMP. Staff recommends adoption of the SSMP.

BACKGROUND:

The City’s SSMP provides a plan and schedule to properly plan, manage, operate, and maintain all parts of the sanitary sewer system. The City’s 2026 SSMP is a regulatory compliance document that describes the City’s existing sewer system management, operations, maintenance, spill response, monitoring, and reporting p ractices. It is a comprehensive update to the 2019 SSMP and reflects current City organizational structure and system information . It does not recommend capital improvement projects or provide plans for future improvements. It was prepared in conformance with updated State Water Board requirements.
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In brief, the goals of the SSMP are:
 To properly manage, operate, and maintain the City's sanitary collection system through proper planning and implementation;
 To provide adequate capacity to convey flows by analyzing, identifying, and monitoring areas of the collection system that are or could be considered insufficiently sized;
 To minimize the volume and frequency of sanitary sewer spills (Spills) through a proactive inspection and maintenance program of the City's sanitary collection system; and
 To mitigate the impact of Spills through quick response times, thorough cleanup, and public notifications.

The State Water Board require s all public agencies owning or operating more than one mile of sanitary sewer pipeline to prepare and regularly update an SSMP under Statewide General Waste Discharge Requirements for Sanitary Sewer Systems Order No. 2022 - 0103-DWQ, reissued from Order No. 2006-0003-DWQ. The revised Order expanded spill reporting categories, modified SSMP content requirements, and established new requirements for SSMP updates and audits.

The SSMP must be updated every six years, approved by the agency's governing body at a public meeting, and certi fied in the California Integrated Water Quality System (CIWQS) database by the City's Legally Responsible Official.

ANALYSIS:

The SSMP is intended to be a working document that evolves over time. The City's SSMP was last formally updated in 2019, making this update timely to formally incorporate the requirements of the State Water Board's reissued Order and to capture changes to the City's sanitary sewer system and management practices that have occurred since that time. It was com prehensively revised from the 201 9 SSMP through the assistance of West Yost, the City’s wastewater consultant. Maintaining a current SSMP positions the City well in the event of a State Water Board audit.

Staff will provide a high-level presentation on the SSMP at tonight's meeting, outlining the components and benefits of the plan, which is recommended for adoption.

ENVIRONMENTAL REVIEW:

The SSMP is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (“Existing Facilities”) because it applies to an existing system and does not propose or approve construction or expansion of existing facilities. Further, the SSMP is exempt from CEQA review pursuant to CEQA Guidelines Section 15308 becaus e it is an action taken to assure the maintenance, restoration, enhancement, or protection of the environment at the direction of the State Water Board.

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FISCAL IMPACT:

Adopting the June 2026 Sanitary Sewer Management Plan presents no direct cost to the City.

ATTACHMENTS:

1. Attachment 1 - Resolution

2. Attachment 2 - June 2026 Sanitary Sewer Management Plan

3. Presentation
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HERCULES CITY COUNCIL
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERCULES ADOPTING THE JUNE 2026 SEWER SYSTEM MANAGEMENT PLAN

WHEREAS, the City’s Sewer System Management Plan (SSMP) provides a comprehensive plan and schedule to prope rly plan, manage, operate, and maintain all parts of the sanitary sewer system; and

WHEREAS, the SSMP was last updated in 2019; and

WHEREAS, the SSMP is mandated by the State Water Resources Control Board and the June 2026 SSMP follows the format speci fied in their Statewide General Waste Discharge Requirements for Sanitary Sewer Systems Order No. 2022 -0103- DWQ, reissued from Order No. 2006-0003-DWQ; and

WHEREAS, while the SSMP is intended to be a working document, it is timely to formally incorporate the requirements of the State Water Board's reissued Order and to capture changes to the City's sanitary sewer system and management practices that have evolved since that time; and

WHEREAS, the City’s January 2026 SSMP has been comprehensively revis ed with the assistance of the City’s wastewater consultant, West Yost.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hercules that the foregoing recitals are true and correct and are incorporated herein as findings.

AND BE IT FURTHER RESOLVED by the City Council of the City of Hercules as follows:

1. The SSMP is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (“Existing Facilities”) because it applies to an existing syst em and does not propose or approve construction or expansion of existing facilities. Further, the SSMP is exempt from CEQA review pursuant to CEQA Guidelines Section 15308 because it is an action taken to assure the maintenance, restoration, enhancement, or protection of the environment at the direction of the State Water Board.

2. The June 2026 Sewer System Management Plan attached to the sta ff report for this item and incorporated herein by reference is hereby adopted.

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The foregoing Resolution was dul y and regularly adopted at a regular meeting of the City Council of the City of Hercules held on the 8th day of September 2026 by the following vote of the Council:

AYES:

NOES:

ABSTAIN:

ABSENT:

____________________________
Chris Kelley, Mayor

ATTEST:

________________________________
Eibleis Melendez, City Clerk
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PREPARED BY

Sewer System Management Plan

PREPARED FOR

City of Hercules, California
WDID: 2SSO10141

FINAL | JUNE 2026
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Table of Contents
ELEMENT 1 Goal and Introduction ................................ ................................ ................................ ... 1-1

1.1 Introduction and Regulatory Context ............................................................................................ 1-1

1.1.1 Spill Definition ...................................................................................................................... 1-1

1.1.2 SSMP History and Public Access .......................................................................................... 1-2

1.1.3 SSMP Goals .......................................................................................................................... 1-2

1.2 SSMP Update and Internal Audit Schedule ................................................................................... 1-2

1.3 Sewer System Asset Overview ...................................................................................................... 1-3

1.3.1 Lateral Ownership Responsibilities ...................................................................................... 1-6

1.3.2 Data Management Systems ................................................................................................. 1-6 ELEMENT 2 Organization ................................ ................................ ................................ ................. 2-1

2.1 Legally Responsible Official ........................................................................................................... 2-1

2.2 Organization Chart ........................................................................................................................ 2-1

2.3 Roles and Responsibilities ............................................................................................................. 2-4

2.4 Chain of Communication for Reporting Spills ............................................................................... 2-4 ELEMENT 3 Legal Authority ................................ ................................ ................................ ............. 3-1

3.1 Prevention of Illicit Discharges ...................................................................................................... 3-1

3.1.1 Industrial Pretreatment Program ........................................................................................ 3-1

3.1.2 Grease, Oil, and Sand Interceptors. ..................................................................................... 3-2

3.2 Collaboration with Storm Sewer Agencies .................................................................................... 3-2

3.3 Design and Construction Standards .............................................................................................. 3-2

3.3.1 Wastewater Design Standards ............................................................................................. 3-2

3.4 Sewer Access Authority ................................................................................................................. 3-3

3.4.1 Service Lateral Access .......................................................................................................... 3-3

3.5 Enforcement Authority .................................................................................................................. 3-3 ELEMENT 4 Operations and Maintenance Program ................................ ................................ .......... 4-1

4.1 Map of Sanitary Sewer System ...................................................................................................... 4-1

4.2 Preventative Operation & Maintenance Activities ....................................................................... 4-3

4.2.1 Pipelines ............................................................................................................................... 4-3

4.2.1.1 Pipeline Inspection ..................................................................................................... 4-3

4.2.1.2 Manhole Inspection .................................................................................................... 4-3

4.2.2 Pumping/Lift Stations .......................................................................................................... 4-3

4.2.3 Force Mains .......................................................................................................................... 4-4

4.3 Training .......................................................................................................................................... 4-4

4.4 Equipment Inventory ..................................................................................................................... 4-4 ELEMENT 5 Design and Performance Provisions ................................ ................................ ............... 5-1

5.1 Updated Design Criteria ................................................................................................................ 5-1

5.1.1 Wastewater Design Standards ............................................................................................. 5-1 141

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5.1.2 Sanitary Sewer Construction Specifications ........................................................................ 5-1

5.1.3 Lift Stations .......................................................................................................................... 5-1

5.1.4 Private Sewer Systems and Private Laterals ........................................................................ 5-1

5.2 Procedures and Standards............................................................................................................. 5-2 ELEMENT 6 Spill Emergency Response Plan ................................ ................................ ...................... 6-1

6.1 Notification, Monitoring, and Reporting Procedures .................................................................... 6-1

6.1.1 Contacts for Notification Purposes ...................................................................................... 6-2

6.2 Spill Response Procedures ............................................................................................................. 6-2

6.3 Training .......................................................................................................................................... 6-2

6.3.1 Contractor Training .............................................................................................................. 6-3

6.4 Coordination .................................................................................................................................. 6-3

6.5 Documentation and Review .......................................................................................................... 6-4

6.5.1 Program Review and Continuous Improvement ................................................................. 6-4 ELEMENT 7 Sewer Pipe Blockage Control Program ................................ ................................ ........... 7-1

7.1 Public Education and Outreach Plan ............................................................................................. 7-1

7.2 Disposal Plan .................................................................................................................................. 7-2

7.3 Legal Authority .............................................................................................................................. 7-2

7.3.1 Prohibition of Discharges ..................................................................................................... 7-2

7.3.2 Inspection and Enforcement Authority ............................................................................... 7-2

7.4 Grease Removal Devices, BMPs, and Reporting ........................................................................... 7-2

7.5 Hot Spot Identification and Cleaning Schedule ............................................................................. 7-3

7.6 Source Control Measures .............................................................................................................. 7-3 ELEMENT 8 System Evaluation, Capacity Assurance and Capital Improvements ................................ ........ 8-1

8.1 System Evaluation and Condition Assessment .............................................................................. 8-1

8.2 Capacity Assessment and Design Criteria...................................................................................... 8-2

8.2.1 Hydraulic Deficiency and Spill Risk Identification ................................................................ 8-3

8.3 Prioritization of Corrective Action ................................................................................................. 8-5

8.4 Capital Improvement Plan ............................................................................................................. 8-5

8.4.1 Rehabilitation Program ........................................................................................................ 8-5

8.4.2 Current CIP ........................................................................................................................... 8-5

8.4.3 Coordination and Funding .................................................................................................... 8-7 ELEMENT 9 Monitoring, Measurement, and Program Modifications ................................ ................. 9-1

9.1 Overview ........................................................................................................................................ 9-1

9.2 Maintaining Relevant Information ................................................................................................ 9-1

9.3 SSMP Effectiveness ........................................................................................................................ 9-1

9.4 Key Performance Metrics .............................................................................................................. 9-2 142

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Table of Contents

9.5 Spill Trend Metric Results .............................................................................................................. 9-2

9.5.1 Total Number of Spills per Year ........................................................................................... 9-2

9.5.2 Total Volume of Spills per Year ............................................................................................ 9-3

9.5.3 Spill Rate .............................................................................................................................. 9-4

9.6 Preventive Maintenance Program Metric Results ........................................................................ 9-5

9.7 Program Modifications .................................................................................................................. 9-6 ELEMENT 10 Internal Audits ................................ ................................ ................................ .......... 10-1

10.1 Overview .................................................................................................................................... 10-1

10.2 Audit Scope and Process ........................................................................................................... 10-1

10.3 Audit Frequency and Schedule .................................................................................................. 10-1

10.4 Audit Findings and Reports ....................................................................................................... 10-2

10.5 SSMP Update Process ................................................................................................................ 10-2 ELEMENT 11 Communication Plan ................................ ................................ ................................ . 11-1

11.1 Public Communication ............................................................................................................... 11-1

LIST OF TABLES
Table 1-1. SSMP Audit and Update Schedule ...................................................................................... 1-3 Table 1-2. Approximate Gravity Sewer Size Distribution .................................................................... 1-3 Table 1-3. Lift Station Locations and Descriptions .............................................................................. 1-3 Table 1-4. Force Main Descriptions ..................................................................................................... 1-6 Table 2-1. Legally Responsible Officials (2025) ................................................................................... 2-1 Table 2-2. Roles and Responsibilities Defined ..................................................................................... 2-3 Table 2-3. Responsible Officials in SSMP Development ...................................................................... 2-4 Table 8-1. Capacity-Related Capital Improvement Projects ............................................................... 8-5 Table 8-2. Ten-Year Sewer Capital Improvement Plan ........................................................................ 8-6 Table 9-1. Total Volume of Spills per Year .......................................................................................... 9-4 Table 9-2. Preventive Maintenance Performance Metric Results (2020-2024) .................................. 9-6

LIST OF FIGURES
Figure 1-1. Wastewater Collection System Service Area .................................................................... 1-5 Figure 2-1. City of Hercules SSMP Responsibility Organizational Chart .............................................. 2-2 Figure 2-2. City of Hercules Spill Reporting Flow Chart ....................................................................... 2-5 Figure 4-1. Wastewater Collection System ......................................................................................... 4-2 Figure 8-1. CIP Recommendations ...................................................................................................... 8-4 143

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Table of Contents
Figure 9-1. Number of Spills per Year .................................................................................................. 9-3 Figure 9-2. Spills per 100 Miles of Gravity Main ................................................................................. 9-5

LIST OF APPENDICES
Appendix A. Responsible Officials Contact Information
Appendix B. 2025 Pollution Minimization Report
Appendix C. Hot Spot List
Appendix D. Critical Parts and Major Equipment
Appendix E. SERP Spill Emergency Response Plan
Appendix F. Contra Costa Clean Water Program Public Outreach Materials Appendix G. City of Hercules 2024 SSMP Audit Report
Appendix H. SSMP Update Change Log

LIST OF ACRONYMS AND ABBREVIATIONS
AC Asbestos Cement
BMP Best Management Practices
Refers to the procedures employed in commercial kitchens to minimize the quantity of grease that is discharged to the sanitary sewer system.

Examples include scraping food scraps into a garbage can and dry wiping dishes and utensils prior to washing.

Building Lateral See Private Sewer Lateral
CCTV Closed Circuit Television
Refers to the process and equipment that is used to internally inspect the condition of gravity sewers.

CIP Capital Improvement Program
Refers to the document that identifies future capital improvements to the City’s sanitary sewer system.

City Refers to the City of Hercules
CIWQS California Integrated Water Quality System
Refers to the State Water Resources Control Board online electronic reporting system that is used to report Spills, certify completion of the SSMP, and provide information on the sanitary sewer system.

CMMS Computerized Maintenance Management System
Refers to the computerized maintenance management system that is used to plan, dispatch, and record the work on its sanitary sewer system.

CWEA California Water Environment Association
CY Calendar Year
DIP Ductile Iron Pipe
DS Data Submitters
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FOG Fats, Oils, and Grease
Refers to fats, oils, and grease typically associated with food preparation and cooking activities that can cause blockages in the sanitary sewer system.

FY Fiscal Year
Refers to the 12-month periods beginning July 1st and ending June 30th.

FSE Food Service Establishment
Refers to commercial or industrial facilities where food is handled/prepared/served that discharge to the sanitary sewer system.

WDR General Waste Discharge Requirements
Refers to the State Water Resources Control Board Order No. 2022-0103- DWQ, Statewide General Waste Discharge Requirements for Sanitary Sewer Systems, dated June 5, 2023.

GIS Geographical Information System
Refers to the City’s system that is used to capture, store, analyze, and manage geospatial data associated with the City’s sanitary sewer system assets.

GRD Grease Removal Device
Refers to grease traps and grease interceptors that are installed to remove FOG from the wastewater flow at food service establishments.

I/I Infiltration/Inflow
Refers to water that enters the sanitary sewer system from storm water and groundwater.

Infiltration enters through defects in the sanitary sewer system after flowing through the soil.

Inflow enters the sanitary sewer without flowing through the soil. Typical points of inflow are holes in manhole lids and direct connections to the sanitary sewer (e.g. storm drains, area drains, and roof leaders).

Lateral See Private Sewer Lateral
LRO Legally Responsible Official
Refers to person(s) formally designated by an agency to be responsible for formal reporting and certifying of all reports submitted to the CIWQS.

MH Manhole
Refers to an engineered structure that is intended to provide access to a sanitary sewer for maintenance and inspection.

Mainline Sewer Refers to City wastewater collection system piping that is not a private lateral connection to a user.

Maintenance Hole See Manhole
MMPM Monitoring, Measurement, and Plan Modifications
NPDES National Pollution Discharge Elimination System Permit Notification of a Spill Refers to the time at which the City becomes aware of a Spill event through observation or notification by the public or other source.

OES Office of Emergency Services
Refers to the California State Office of Emergency Services.

O&M Operations and Maintenance
OERP Overflow Emergency Response Plan
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PM Preventive Maintenance
Refers to maintenance activities intended to prevent failures of the sanitary sewer system facilities (e.g. cleaning, CCTV, repair, etc.).

Private Sewer Lateral Refers to the portion of a private property’s building sewer as defined by the plumbing code, and is further defined as the piping of a drainage system that extends from the end of the building drain to the public sewer which includes the connection to the public sewer.

PS Pump Station
A facility that transmits and lifts sewage into the City gravity sanitary sewer collection system
PVC Polyvinylchloride Pipe
RWQCB Regional Water Quality Control Board
Refers to the San Francisco Bay Regional Water Quality Control Board.

Spill Sanitary Sewer Spill
Refers to discharge of sewage from any portion of a sanitary sewer system due to a sanitary sewer system overflow, operational failure, and/or infrastructure failure.

Sanitary Sewer System or
Sewer System
Refers to the sanitary sewer facilities that are owned and operated by the City.

SSMP Sewer System Management Plan
SOP Standard Operating Procedures
Refers to written procedures that pertain to specific activities employed in the operation and maintenance of the Sanitary Sewer System.

SWRCB State Water Resources Control Board
Refers to the California Environmental Protection Agency, State Water Resources Control Board.

Note: The State Board is a separate entity from the San Francisco Bay Regional Water Quality Control Board, although the two agencies are closely connected.

SCADA Supervisory Control and Data Acquisition
Refers to the system that is employed by the City to monitor the performance of its lift stations and to notify the operating staff when there is an alarm condition that requires attention.

VCP Vitrified Clay Pipe
Water of the State Refers to “any surface water or groundwater, including saline waters, within the boundaries of the state.” (California Water Code § 13050(e)).

WWTP Wastewater Treatment Plant

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ELEMENT 1
Goal and Introduction
SWRCB Requirement (Order WQ 2022-0103-DWQ):

The goal of the Sewer System Management Plan (Plan) is to provide a plan and schedule to: (1) properly manage, operate, and maintain all parts of the Enrollee’s sanitary sewer system(s), (2) reduce and prevent spills, and (3) contain and mitigate spills that do occur. The Plan must include a narrative Introduction section that discusses the following items:

1.1 Regulatory Context: The Plan Introduction section must provide a general description of the local sewer system management program and discuss Plan implementation and updates.

1.2 Sewer System Management Plan Update Schedule : The Plan Introduction section must include a schedule for the Enrollee to update the Plan, including the schedule for conducting internal audits. The schedule must include milestones for incorporation of activities addressing prevention of sewer spills.

1.3 Sewer System Asset Overview : The Plan Introduction section must provide a description of the Enrollee-owned assets and service area . Additionally, the Plan Introduction section must provide reference to the Enrollee’s up -to-date map of its sanitary sewer system, as required in section 4.1 (Updated Map of Sanitary Sewer System) of this Attachment.

1.1 INTRODUCTION AND REGULATORY CONTEXT
This Sewer System Management Plan (SSMP) is a compendium of the policies, procedures, and activities that are included in the planning, management, operation, and maintenance of the City of Hercules (City) sanitary sewer system, , Waste Discharge Identification Number (WDID): 2SSO10141.

The State Water Resources Control Board (SWRCB) has adopted statewide Waste Discharge Requirements (WDR) for sanitary sewer systems under Order No. 2022 -0103-DWQ, effective June 5, 2023, which establishes requirements for the development, implementation, and periodic update of an SSMP. This Order supersedes and consolidates prior regulatory requirements, including earlier orders and amendments, and incorporates mo nitoring and reporting requirements directly within the WDR. This SSMP has been prepared to upd ate the City’s existing SSMP in accordance with the current WDR and applicable guidance. The structure and organization of this SSMP follows the above referenced WDR and contains language taken from the WDR as at that beginning of each element. The WDR uses the term “Enrollee” to mean each individual municipal wastewater agency that has completed and submitted the required application for coverage under the WDR (in this case, the Enrollee is the City). The City’s waste discharger identification number in the California Integrated Water Quality System (CIWQS) is 2SSO10141.

1.1.1 Spill Definition
Sanitary sewer spills are categorized and defined as follows. • Category 1: Discharge of untreated or partially treated wastewater of any volume resulting from a sanitary sewer system failure or flow condition that either reaches surface water and/or drainage channel tributary to a surface water, or reaches a Municipal Separate Storm Sewer System (MS4) and is not fully captured and returned to the sanitary sewer system or otherwise captured and disposed of properly.

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Element 1
Goal and Introduction

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• Category 2: Discharge of untreated or partially treated wastewater greater than or equal to 1,000 gallons resulting from a sanitary sewer system failure or flow condition that either does not reach surface water, a drainage channel, or an MS4, or the entire Spill discharged to the storm drain system was fully recovered and disposed of properly. • Category 3: Discharge of untreated or partially treated wastewater greater than or equal to 50 gallons and less than 1,000 gallons resulting from a sanitary sewer system failure or flow condition that does not reach surface water.
• Category 4: Discharge of untreated or partially treated wastewater less than 50 gallons resulting from a sanitary sewer system failure or flow condition that does not reach surface water.

1.1.2 SSMP History and Public Access
The City’s first SSMP was finalized in August 2009 and has been formally updated on the following occasions:
• 2014: Updated following 2011 audit
• 2019: Updated following 2017 audit
A certified copy of the SSMP, approved by the City Council at a public meeting, is maintained at the Public Works Department and posted at https://www.herculesca.gov/government/engineering-public-works/sanitary- sewer. Supporting documents are not available to the public to maintain the security of the City’s system.

Supporting documents are available to SWRCB or Regional Water Board staff upon request.

1.1.3 SSMP Goals
The goals of the City of Hercules SSMP are:
• To properly manage, operate, and maintain the City’s sanitary collection system through proper planning and implementation;
• To provide adequate capacity to convey flows by analyzing, identifying, monitoring, and correcting, areas of the collection system that are or could be considered insufficiently sized; • To minimize the number and frequency of sanitary sewer spills (Spills) through a proactive inspection and maintenance program of the City’s sanitary collection system; and • To mitigate the impact of Spills through quick response times, thorough cleanup, and public notifications

1.2 SSMP UPDATE AND INTERNAL AUDIT SCHEDULE
This update to the SSMP is based on the City’s 2024 SSMP Audit Report. The audit and next update schedule for this SSMP are provided in Table 1-1.

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Table 1-1. SSMP Audit and Update Schedule
Update Due Date Frequency/Notes
SSMP Audit 8/2/2027 Required every 3 years. Evaluates implementation effectiveness and informs the next update cycle.

SSMP Update 8/2/2031 Required at least every 6 years.

Source: https://www.waterboards.ca.gov/water_issues/programs/sso/lookup/

1.3 SEWER SYSTEM ASSET OVERVIEW
The City’s wastewater collection system serves the area within City limits in Contra Costa County (see Figure 1-1) and conveys an average dry weather flow of approximately 1.2 million gallons per day (mgd) of wastewater. This service area encompasses an existing population of approximately 26,000, with an additional 3,000 residents expected at full buildout of the service area . The system currently has 8,433 connections, with greater than 98 percent residential connections. The wastewater generated by the City is conveyed to and treated by the Pinole-Hercules Water Pollution Control Plant (WPCP), located southwest of the City limits in the City of Pinole.

The collection system includes approximately 62 miles of gravity sewer mains and 1,660 manholes, most of which were constructed after 1970. Gravity sewers located in the older areas of the City are believed to be constructed of asbestos cement (AC) pipe, also known as “Transite” pipe. New gravity sewer construction is typically polyvinylchloride (PVC) or High Density Polyethylene (HDPE) pipe. The City also owns six pump stations within the collection system, and approximately 3.8 miles of associated force mains inclusive of the Pinole WWTP effluent force main. The composition of the sewer pipes by size are provided in Table 1-2 and the lift stations are described in Table 1-3. A map of the wastewater collection system is provided in Element 4, Operations and Maintenance Activities.

Table 1-2. Approximate Gravity Sewer Size Distribution
Diameter Portion of Sewer System, % (by length)
Less than 10-inch 90
10-inch or greater 10

Table 1-3. Lift Station Locations and Descriptions
Lift Station
Name Location
Number
of Pumps
Install
Year
Firm Capacity,
mgd
Pump
Manufacturer
Pump
HP
Willow 811 Dover 2 1981 0.80 Paco 30
John Muir John Muir Parkway and
Alfred Nobel Drive 2 2004 1.70 Flygt 10
Industrial Sanderling Drive and
Willet Street 2 1985 2.00 Paco 30
Bayside Woodfield and Fawcett 2 1984 0.50 Paco 5
Victoria Near 193 Trestle Cove 2 2001 0.72 Cornell 25
Promenade Bayfront Boulevard and
Promenade Street 2 2002 0.43 Flygt 10
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The City also operates the associated force mains shown in Table 1 -4. Many of the force mains were installed at the time of the original construction of the associated lift stations.

Table 1-4. Force Main Descriptions
Name of Lift Station Associated
with Force Main Size, inches Length, linear feet
Willow 8 2,716
John Muir 8 12
Industrial 10 770
Bayside 8 675
Victoria 6 2,400
Promenade 6 370
Pinole WWTP Effluent 24 13,200

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1.3.1 Lateral Ownership Responsibilities
The City adopted Sewer Lateral Ordinance No. 457 on May 13, 2010, establishing enforceable performance standards for private sewer laterals connected to City sewer mains. The ordinance is intended to maintain the sewer system in reliable operating conditio n, reduce infiltration and inflow, minimize sewer overflows, and protect public health and safety.

Under the ordinance, private sewer laterals must be cleaned and inspected upon certain triggering events, such as a change in use to commercial, restaurant, or industrial; repair or replacement of the building sewer lateral; a City-determined public health need; or sale or transfer of the property. The City may also require inspection upon request.

To obtain a Sewer Lateral Certificate of Compliance, property owners must submit a completed application, the required fee, and a video inspection performed by a state -licensed plumbing contractor on physical media (CD/DVD or flash drive).

1.3.2 Data Management Systems
Asset inventory, work orders, and spill tracking are currently managed through spreadsheet -based recordkeeping. Regulatory spill reports are filed through CIWQS. Hydraulic modeling is performed in InfoSewer, a GIS -based one-dimensional modeling software us ed for capacity analysis and planning of gravity sewer systems, which is compatible with the City's collection system GIS. Spatial data and GIS files developed during the 2020 Sewer Collection System Master Plan Update are stored in Lightbox LandVision, the City's primary platform for spatial data management and system mapping.

The City is evaluating opportunities to implement a Computerized Maintenance Management System (CMMS) to improve recordkeeping, work order tracking, and asset management capabilities as part of ongoing program improvements.

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ELEMENT 2
Organization
SWRCB Requirement (Order WQ 2022-0103-DWQ):

The Plan must identify organizational staffing responsible and integral for implementing the local Sewer System Management Plan through an organization chart or similar narrative documentation that includes:
• The name of the Legally Responsible Official as required in section 5.1 (Designation of a Legally Responsible Official);
• The position titles, telephone numbers, and email addresses for management, administrative, and maintenance positions responsible for implementing specific Sewer System Management Plan elements;
• Organizational lines of authority; and Chain of communication for reporting spills from receipt of complaint or other information, including the person responsible for reporting spills to the State and Regional Water Boards and other agencies, as applicable.

2.1 LEGALLY RESPONSIBLE OFFICIAL
The City has designated a Legally Responsible Official (LRO) responsible for certifying all spill reports, SSMP updates, and other required submittals to the State Water Board through CIWQS . Current designations are identified in Table 2-1.

Table 2-1. Legally Responsible Officials (2025)
Personnel Title
Chris Morris Public Works Superintendent

2.2 ORGANIZATION CHART
Figure 2 -1 illustrates the organizational structure specific to SSMP implementation and compliance responsibilities. Key personnel involved in the management, operation, and oversight of the City’s sanitary sewer system, including staff responsible for spill response, reporting, and compliance with the WDR are described in Table 2-1. The designated LROs and staff involved in program audits, asset management, and enforcement activities are also shown.

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Figure 2-1. City of Hercules SSMP Responsibility Organizational Chart City Council
City Manager
Public Works
Director / City
Engineer
Public Works
Superintendent
Maintenance
Supervisor
(4) Maintenance
Worker II
(2) Maintenance
Worker I
Public Works
Inspector
Assistant Civil
Engineer
Planning
Director
Building Permit
Technician
City Attorney
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Table 2-2. Roles and Responsibilities Defined
Position Roles and Responsibilities
City Council Establishes policy; adopts the SSMP.

Interim City Manager
Patrick Tang
City Hall: (510) 799-8200
Plans, organizes and directs the overall administrative activities and operations of the City. Advises and assists the City Council, represents the City’s interest with other governmental agencies, business interests, and the community.

Public Works Director/City Engineer
(LRO)

Vacant
Plans, directs, organizes, coordinates, supervises and reviews the activities of the divisions comprising the Public Works Department; and provides highly responsible professional and technical staff assistance to the City Manager.

Assistant Civil Engineer
Jose Pacheco
Desk: (510) 799-8247
[email protected]
Plans, coordinates, supervises, and participates in the performance of professional engineering activities of a complex nature involving engineering planning and design, construction project management.

Public Works Inspector/Specialist
Armando Alvarez
Desk: (510) 799-8242
(510) 617-6768
Performs specialized field and office technical duties including inspecting public and private improvement projects for conformance with approved plans, specifications, and City standards; administers the encroachment permit and sewer lateral programs; and supports the Building Division on code enforcement matters. Maintains project records and serves as a City representative to contractors and the public.

Community Development Specialist
(Building Permit Specialist)
Shiva Mantinpour
Phone: (510) 799-8244
Reviews and processes building permit applications for completeness and conformance with applicable codes, regulations, and City standards; coordinates with applicants, contractors, and other departments to facilitate permit issuance.

Public Works Superintendent (LRO)
Chris Morris
[email protected]
Plans, directs, organizes, coordinates, supervises and reviews the activities of the divisions comprising the Public Works Department; and provides highly responsible professional and technical staff assistance to the City Manager.

Plans, coordinates, lays out the work assignments and supervises the work of a number of crews involved in the operation and maintenance of wastewater system, and provides technical staff assistance.

Maintenance Supervisor
Vergel Botin
Work Cell: (510) 691-5387
[email protected]
Supervises, schedules, and evaluates Maintenance staff as they conduct maintenance, construction, and repair activities; inspects completed work for quality and safety compliance; and coordinates with management on priorities, materials, and equipment needs. May perform the full range of duties of subordinate classifications.

Maintenance Worker I (2)& II (4) Participates in maintenance and repair duties and performs a wide variety of skilled and semi-skilled maintenance, construction, and repair work, and operates light and moderately heavy power-driven equipment.

Maintenance Contractor (H&R
Plumbing and Drain Cleaning
Phone: (510) 222-5556
Supplements City maintenance staff to perform hotspot cleaning, CCTV, and vactor services as needed.

Electrician
(CalCon Systems, Outside Contractor)
Phone: (925) 277-0665
Under direction, performs skilled work in the installation, maintenance and repair of electrical wiring and related apparatus, components of the sanitary and storm collections systems.
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Table 2-2. Roles and Responsibilities Defined
Position Roles and Responsibilities
Mechanical Engineer (Andres
Mechanical and General Engineering,
Outside Contractor)
Phone: (925) 978-0224
Under direction, performs skilled work in the installation, maintenance, and repair of mechanical assets.

2.3 ROLES AND RESPONSIBILITIES
The Public Works (PW) Superintendent is the sole legally responsible officer responsible for signing and certifying all applicable SSMP documents. Roles and responsibilities for the collection system operations are identified in Table 2-3.

The Public Works Superintendent has the overall responsibility for implementing, periodically auditing, and maintaining the City’s SSMP. Certain tasks may be delegated to staff.

Other City staff responsible for developing, implementing, and maintaining specific elements of the City’s SSMP are identified by job title in Table 2 -2 above. Names and contact information are included in Appendix A.

Table 2-3. Responsible Officials in SSMP Development
Element Element Name Responsible City Official
I Introduction & Goals PW Superintendent
II Organization PW Superintendent
III Legal Authority PW Superintendent
IV Operations and Maintenance Program PW Superintendent V Design and Performance Provisions PW Superintendent
VI Spill Emergency Response Plan (SERP) PW Superintendent VII Sewer Pipe Blockage Control Program PW Superintendent VIII System Evaluation, Capacity Assurance, and CIP PW Superintendent IX Monitoring, Measurement, and Program Modification PW Superintendent X Internal Audits PW Superintendent
XI Communication Plan Assistant Civil Engineer

2.4 CHAIN OF COMMUNICATION FOR REPORTING SPILLS
Spills are reported in accordance with the chain of communications provided on Figure 2-2.

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Figure 2-2. City of Hercules Spill Reporting Flow Chart 157

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ELEMENT 3
Legal Authority
SWRCB Requirement (Order WQ 2022-0103-DWQ):

The Plan must include copies or an electronic link to the Enrollee’s current sewer system use ordinances, service agreements and/or other legally binding procedures to demonstrate the Enrollee possesses the necessary legal authority to:
• Prevent illicit discharges into the sanitary sewer system from I&I, unauthorized stormwater, chemical dumping, debris, roots, FOG, and trash causing blockages. • Coordinate with storm sewer agencies on spill response, system access during spills, and avoiding cross-connections.
• Require proper design and construction of sewer components and connections. • Ensure access for maintenance, inspection, and repairs of Enrollee-owned service lateral portions
• Enforce violations of sewer ordinances, service agreements, or other binding procedures. • Secure easement access where needed for system operations and maintenance

The Hercules Municipal Code ( HMC) is available online (https://www.herculesca.gov/government/city- clerk/municipal-code) and describes the City’s current legal authority required for compliance with the WDR. That authority is specifically contained within HMC Title 5 (Sanitation and Health), Chapter 4 (Sanitary Sewers). The relevant HMC sections, and permit addressing components of this element are provided and summarized below. The City’s Standard Plans, Design Standards, Standard Specifications is also cited.

3.1 PREVENTION OF ILLICIT DISCHARGES
HMC Section 5-4.06 Prohibited Wastes.

The discharge of substances that could obstruct flow, damage sewer facilities, endanger public health, or interfere with wastewater treatment processes is prohibited. Prohibited materials include unauthorized stormwater, chemicals, debris, fats, oils, grease (FOG), roots, and other materials that may cause blockages, spills, or system degradation. The City coordinates with the Pinole -Hercules Water Pollution Control Plant (WPCP) to implement a Grease Interceptor Inspection program and Commercial Food Preparation Site Education. A copy of the 2025 Pollution Minimization Report is attached as Appendix B.

3.1.1 Industrial Pretreatment Program
HMC Section 5-4.09 Pretreatment Facilities.

The City may require pretreatment facilities where necessary to prevent harmful industrial or commercial discharges from adversely affecting the sanitary sewer system or treatment operations. Required pretreatment facilities must be properly designed, installed, operated, and maintained by the discharger.

HMC Section 5-5.405 Pretreatment.

The City may regulate, monitor, and enforce pretreatment requirements for non ‑domestic users to protect wastewater collection and treatment facilities and ensure regulatory compliance. 158
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HMC Section 5-5.202 Federal Categorical Pretreatment Standards.

Industrial users must comply with effluent limitations, monitoring, reporting, and operational requirements established under the Clean Water Act and associated federal regulations.

3.1.2 Grease, Oil, and Sand Interceptors.

HMC Section 5-4.07 Grease, Oil, and Sand Interceptors.

The discharger shall be responsible for the installation and maintenance of grease, oil, and sand interceptors at facilities where wastewater could contain substances that may cause blockages or interfere with sewer operations. Interceptors must be accessible for inspection, cleaning, and maintenance and operated at the property owner’s expense.

3.2 COLLABORATION WITH STORM SEWER AGENCIES
HMC Section 5-8 Stormwater Management and Discharge Control.

The City has the authority to regulate stormwater discharges and prevent illicit connections or discharges to the sanitary sewer system, supporting coordination between wastewater and stormwater programs to protect public infrastructure and receiving waters.

Municipal Regional Stormwater Permit Order No. R2-2022-00181 The permit provides the regulatory framework for stormwater management and inter ‑agency coordination, supporting shared responsibilities for spill response, cross ‑connection prevention, and protection of surface waters.

3.3 DESIGN AND CONSTRUCTION STANDARDS
HMC Section 5-10 Testing, Inspection, Repair and Replacement of Building Sewers and Sewer Laterals.

The City may require testing, inspection, repair, or replacement of building sewers and sewer laterals to ensure proper function, prevent infiltration and inflow, and protect the public sewer system.

3.3.1 Wastewater Design Standards
City of Hercules Standard Plans, Design Standards, Standard Specifications Section 19.2 Sewer components and connections shall be designed according to the specifications.

1 https://www.waterboards.ca.gov/rwqcb2/board_decisions/adopted_orders/2022/R2-2022-0018.pdf, last accessed April 27, 2026.
2 https://www.herculesca.gov/government/engineering-public-works/standard-design-plans-specifications, last accessed April 27, 2026.
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3.4 SEWER ACCESS AUTHORITY
HMC Section 5-10.16 Right of Entry.

The City has the legal authority to enter public or private property at reasonable times for the purpose of inspecting, maintaining, repairing, or responding to emergencies involving sanitary sewer facilities.

3.4.1 Service Lateral Access
HMC Section 5-4.12 Right of Entry.

This provision authorizes City access to sewer service laterals where necessary to inspect, maintain, or repair infrastructure connected to the public sewer system.

3.5 ENFORCEMENT AUTHORITY
HMC Section 5-4.02, 5-5.201, 5-5.402
The City has the authority to regulate sewer systems, enforce sewer service requirements, recover costs, and take enforcement actions necessary to protect public health and infrastructure.

HMC Section 5-10.12 Notices to Correct Violations.

This section authorizes the City to issue notices requiring correction of sewer ordinance violations and establishes mechanisms for compliance and enforcement actions.

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ELEMENT 4
Operations and Maintenance Program
SWRCB Requirement (Order WQ 2022-0103-DWQ):

The Plan must include the items listed below that are appropriate and applicable to the Enrollee’s system.

4.1 Updated Map of Sanitary Sewer System: An up-to-date map(s) of the sanitary sewer system, and procedures for maintaining and providing State and Regional Water Board staff access to the map(s). The map(s) must show gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable stormwater conveyance facilities within the sewer system service area boundaries.

4.2 Preventive Operation and Maintenance Activities: A scheduling system and a data collection system for preventive operation and maintenance activities conducted by staff and contractors. The data collection system must document data from system inspecti on and maintenance activities, including system areas/components prone to root-intrusion potentially resulting in system backup and/or failure.

4.3 Training In -house and external training provided on a regular basis for sanitary sewer system operations and maintenance staff and contractors.

4.4 Equipment Inventory An inventory of sewer system equipment, including the identification of critical replacement and spare parts.

4.1 MAP OF SANITARY SEWER SYSTEM
The City’s collection system consists of gravity sewer mains, force mains, and pump stations, as shown on Figure 4-1. An overview of the sewer system is provided in Element 1, Section 1.3.

The collection system includes approximately 62 miles of gravity sewer mains and 1,660 manholes, most of which were constructed after 1970. The City’s collection system includes six pump stations, and their associated 3.8 miles of force mains, including the Pinole-Hercules Water Pollution Control Plant (WPCP) effluent force main. The wastewater generated by the City is conveyed to and treated by the WPCP, located southwest of the City limits in the City of Pinole. The City's GIS was last comprehensively updated as part of the 2020 Sewer Collection System Master Plan Update. Since then, the City has been working to maintain current spatial data by incorporating updates on a project -by-project basis as system improvements are completed.

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Figure 4-1
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4.2 PREVENTATIVE OPERATION & MAINTENANCE ACTIVITIES
The elements of the City’s sewer system O&M program include:
• Proactive, preventive, and corrective maintenance of gravity sewers, lift stations, and force mains;
• Closed circuit television (CCTV) inspection program to determine the condition of the gravity sewers;
• Rehabilitation and replacement of sewers and lift stations that have been identified to be in poor condition through the Collection System Master Plan update and subsequent CCTV efforts.

4.2.1 Pipelines
The city has historically maintained a seven -year hydro -flushing cycle for all sewer mainlines. Areas identified through historical records, maintenance experience, and inspections as requiring additional preventive maintenance are referred to as hot spots and are documented in Appendix C. Hot spots are locations prone to recurring blockages caused by FOG deposition, root intrusion, or structural defects such as line sags. These areas are inspected at minimum every six months and cleaned on a quarterly basis by the City's maintenance contr actor, H&R Plumbing, with additional cleaning performed on an as-needed basis.

4.2.1.1 Pipeline Inspection
The City utilizes contractors to perform CCTV inspection of the collection system. In 2018, a comprehensive system-wide inspection established a complete baseline condition assessment. Findings from this inspection inform ongoing mainline and lateral repair prioritization. Subsequent inspections will be conducted on a targeted, as-needed basis.

4.2.1.2 Manhole Inspection
The City plans to implement a City -wide program to address manhole inflow and infiltration (I/I) in the future. Manholes will be sealed to reduce the amount of inflow and infiltration coming into the sewer system.

4.2.2 Pumping/Lift Stations
Pump stations are visited and visually inspected daily for satisfactory operation. More detailed quarterly inspections are performed on each lift station to ensure operational efficiency, perform preventive maintenance, and conduct repairs as needed. Lift station wet wells are also cleaned as part of the City’s quarterly inspections by City staff and under contract with a local contractor, Andre’s Mechanical & General Engineering, Inc. The Victoria lift station is inspected and cleaned on a bi-monthly schedule.

Operations staff conduct quarterly training on emergency bypass pumping and generator power at all lift stations. The City is in the process of developing standard operating procedures (SOPs) for bypass pumping at each lift station and ensuring that necessary parts and equipment are maintained on hand to support emergency response operations.
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4.2.3 Force Mains
The City inspects force mains on an as -needed basis informed by maintenance history and observed system performance. Two force main failures have previously occurred at the Bayside and Willow pump stations in 2011, and 2019, both at the connection point to the wet wells due to rigid connections. Repairs were completed using repair clamps and concrete encasement at the affected connection points. No further issues have been identified at these locations.

4.3 TRAINING
The City uses a combination of tailgate meetings and on -the-job training. Though documentation is minimal, training is conducted regularly. Training topics typically include the following:
• Spill Emergency Response (see Element 6 for details on detailed spill response training) • Pump Station O&M
• Safety
• Traffic Safety
• CPR
• Hazmat
Training events are not currently logged, but the development of a tracking log is planned in the future, as the required staffing resources become available.

4.4 EQUIPMENT INVENTORY
The City owns two (2) trailer -mounted diesel pumps that can be dispatched with pickup trucks and employed by maintenance crews as necessary for bypass pumping applications. The City has developed an inventory of major equipment and critical replacement parts that is included in Appendix D. As part of the SERP, the City uses local vendors to provide emergency equipment to supplement the City’s inventory on an as-needed basis.

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ELEMENT 5
Design and Performance Provisions
SWRCB Requirement (Order WQ 2022-0103-DWQ):

The Plan must include the following items as appropriate and applicable to the Enrollee’s system.

5.1 Updated design criteria, and construction standards and specifications, for the construction, installation, repair, and rehabilitation of existing and proposed system infrastructure components, including but not limited to pipelines, pump stations, and other system appurtenances.

5.2 Procedures, and standards for the inspection and testing of newly constructed, newly , installed, repaired, and rehabilitated system pipelines, pumps, and other equipment and appurtenances.

5.1 UPDATED DESIGN CRITERIA
The Public Works Department administers the City’s Sanitary Sewer Design Standards, Standard Plans, and Standard Specifications (City Standards) for sewer mainlines, structures and appurtenances like maintenance holes, lift stations, and service laterals. The City Standards were last updated in 2002.

5.1.1 Wastewater Design Standards
Under the City’s Design Standards (Section 19 – Sanitary Sewers), the City adopted the Central Contra Costa Sanitary District Standard Specifications for Design & Construction (Central San Standards), which were last updated in 2022.

The complete version of the City Standards is located on the City's website at https://www.herculesca.gov/government/engineering-public-works/standard-design-plans-specifications. The complete version of Central San Standards is located on Central San website at https://www.centralsan.org/standard-specifications. The referenced Central San Standards provide for both new construction and rehabilitation and repair of all main lines sewers, trunk sewers, manholes and other collection system appurtenances.

5.1.2 Sanitary Sewer Construction Specifications
Construction standards for sanitary sewers can be found in standard specifications linked above.

5.1.3 Lift Stations
Lift stations standards are not included in the design standards but are handled on a case -by-case basis.

The City requires that all new or rehabilitated lift stations be designed by an appropriately experienced engineer and approved by the City before construction and acceptance by the City Council.

5.1.4 Private Sewer Systems and Private Laterals
All new and rehabilitated private sewers and laterals must adhere to the standard specifications linked above. Certification of private sewer laterals is conducted by the City as described in section 1.3.1.

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5.2 PROCEDURES AND STANDARDS
All newly constructed sewer mains and appurtenances are required be cleaned, tested, and inspected in accordance with the City Standards (Central San Standards Section 33 01 30.11 ) prior to acceptance.

Required acceptance procedures include Closed‑Circuit Television (CCTV) inspection after installation and backfilling to verify alignment, grade, and structural condition, and leakage testing to demonstrate pipeline integrity. Leakage testing shall be performed using low ‑pressure air testing or hydrostatic (infiltration/exfiltration) testing, as applicable to pipe size and material, with all deficiencies corrected prior to final acceptance.

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ELEMENT 6
Spill Emergency Response Plan
SWRCB Requirement (Order WQ 2022-0103-DWQ):

The Plan must include an up-to-date Spill Emergency Response Plan to ensure prompt detection and response to spills to reduce spill volumes and collect information for prevention of future spills.

The Spill Emergency Response Plan must include procedures to:

1. Notify primary responders, local officials, and regulatory agencies of spills in a timely manner.

2. Notify potentially affected entities (e.g., health agencies, water suppliers) of spills impacting public health or State waters.

3. Comply with notification, monitoring, and reporting requirements of the General Order, State law, and Regional Water Board Orders.

4. Ensure trained staff and contractors implement the Spill Emergency Response Plan.

5. Address emergency operations, traffic control, and other necessary response actions.

6. Contain spills and prevent or minimize discharge to State waters or drainage systems.

7. Minimize and remediate public health impacts and impacts to beneficial uses of waters.

8. Remove sewage from drainage systems.

9. Clean impacted areas and drainage systems without harming beneficial uses.

10. Use appropriate technologies, practices, and equipment to support containment and recovery.

11. Coordinate with storm drain and utility agencies before, during, and after spill events.

12. Conduct post-spill assessments of response activities.

13. Document and report spills as required by the General Order.

14. Annually review and update the Spill Emergency Response Plan to ensure effectiveness

6.1 NOTIFICATION, MONITORING, AND REPORTING PROCEDURES
The Spill Emergency Response Plan ( SERP) outlines the required notification, monitoring, and reporting procedures for all spills or sanitary sewer spills (Spills), consistent with the WDR. The full SERP document is included as Appendix E. Spill notifications and reporting actions are determined based on the spill Category, defined in Element 1.1.1 Spill Definition.

The City has designated a LRO in accordance with the order. The LRO is responsible for ensuring that:
• All required spill notifications are made promptly
• All required data and documentation (e.g., volume estimates, response actions, photos) are submitted within WDR deadlines
• Final certified reports are submitted through CIWQS in accordance with the timelines established in Attachment E of the WDR
• Reporting spills to the SWRCB, RWQCB, OES and Health Department as necessary.

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6.1.1 Contacts for Notification Purposes
In case of Category 1 Spills, the City must contact the relevant organizations provided below.

San Francisco Bay Region Water Quality Control Board (RWQCB) or Local RWQCB (510) 622-2300 (8 a.m. – 5 p.m.)
(510) 286-1255 (Voicemail)
Fax: (510) 622-2460
Email: [email protected]
Contra Costa County Health Department
(925) 608-5500
Urban Creeks Council of California
(510) 540-6669
Fax (510) 848-2219
Local Agencies and Individuals:

Fire Department (510) 799-4575 Protect Public Health
Police Department (510) 724-1111 Road Block, Traffic Control, etc.

Public Works (510) 799-8200 Close areas such as beach, parks, fishing pier, etc.

Water District (866) 403-2683 Impact on drinking water storage or supply.

When City staff determines that a Spill is occurring or has occurred, the staff person will contact their supervisor to report the occurrence. The City will contact the relevant organizations as the situation dictates and report the Spill as soon as possible. The City will also contact any local residents or businesses who may be impacted.

6.2 SPILL RESPONSE PROCEDURES
The City has established procedures for prompt and effective response to all spills. These procedures are documented in the SERP and a flow chart illustrating the standard procedures for reporting Spills is provided on Figure 2-2.

6.3 TRAINING
All staff that respond to spills are required to complete structured training activities. These include orientation sessions, hands-on spill response simulations, and regular updates tied to lessons learned and operational changes. Specific training for staff includes the following components:
• Orientation: All new staff with spill response responsibilities must complete a spill response orientation within six (6) months of hire. This includes review of the SERP, notification procedures, health and safety protocols, spill response SOPs, and documentation requirements.
• Annual Refresher Training: All spill response staff are required to attend a refresher course each calendar year.
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• Tabletop Exercise (Annually): This discussion-based drill simulates a potential spill event and focuses on:
— Chain of command and communication
— Decision-making protocols
— Interdepartmental coordination
— Environmental protection considerations
• Functional Full-Scale Exercise (Annually): This field-based drill simulates a large-scale spill and includes:
— Deployment of sewer response equipment (vactor trucks, pumps, containment tools) — Real-time coordination between responding crews
— Communication and safety protocol testing
— Confined space entry and live manhole entry are not conducted. Each drill concludes with a structured debrief and critique to capture lessons learned and inform updates to the SERP.

Training activities are documented in the City’s official training records and are evaluated annually by the Utilities Superintendent and Compliance Manager to ensure effectiveness and completeness.

6.3.1 Contractor Training
All contractors performing work on or near the City’s wastewater collection system are required to receive the City’s sanitary sewer policies and spill response procedures, confirm that their personnel have been trained on these procedures prior to beginni ng work, and follow the City’s SERP protocols in the event of a spill.

6.4 COORDINATION
The City maintains established coordination protocols with internal departments and external agencies to ensure unified, effective response during spill events.

City staff participate in emergency response coordination activities including tabletop exercises, cross - agency planning meetings, and training courses offered by CWEA and other wastewater -related organizations. Staff also receive First Responder and HazWO PER training, which includes SOPs for emergency events.

Coordination with other City departments , including stormwater, traffic control, and public health , is pre-established and activated as needed during large or high -risk spill events. These joint response protocols are reviewed and updated annually to ensure operational readiness and regulatory compliance.

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6.5 DOCUMENTATION AND REVIEW
The City documents all spill events using standardized forms and procedures established in the SERP, provided in Appendix E. These include:
• The Sanitary Sewer Spill Field Data Sheet (see SERP)
• Work orders
• Photographic documentation (before and after cleanup) • Volume and flow rate estimates
• Contact logs for regulatory notifications
• Final reports submitted through CIWQS
All records are compiled into the City’s files, which is maintained and accessible for regulatory review and audit purposes.

The LRO is responsible for ensuring that each spill event is reviewed and documented completely and accurately. CIWQS submittals are completed in accordance with the timelines and content requirements set forth in the WDR.

6.5.1 Program Review and Continuous Improvement
The City is actively evaluating and modifying its SERP to ensure alignment with City standards and WDR requirements. Lessons learned from spill events are documented, reviewed, and incorporated into SERP updates including any adjustment needed to training protocols.

At a minimum annually, the Public Works Superintendent leads a formal review of the SERP to assess operational effectiveness and integrate any changes in procedures. Revisions made to the SERP are tracked by revision date, version-controlled, and distributed to all field staff to ensure protocols are followed.

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ELEMENT 7
Sewer Pipe Blockage Control Program
SWRCB Requirement (Order WQ 2022-0103-DWQ):

The Plan must include procedures for the evaluation of the Enrollee’s service area to determine whether a sewer pipe blockage control program is needed to control fats, oils, grease, rags and debris. The procedures must include, at minimum:
• An implementation plan and schedule for a public education and outreach program that promotes proper disposal of pipe-blocking substances;
• A plan and schedule for the disposal of pipe-blocking substances generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of substances generated within a sanitary sewer system service area;
• The legal authority to prohibit discharges to the system and identify measures to prevent spills and blockages;
• Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, best management practices requirements, recordkeeping and reporting requirements; • Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the fats, oils, and grease ordinance; • An identification of sanitary sewer system sections subject to fats, oils, and grease blockages and establishment of a cleaning schedule for each section; and • Implementation of source control measures for all sources of fats, oils, and grease reaching the sanitary sewer system for each section identified above

7.1 PUBLIC EDUCATION AND OUTREACH PLAN
The City shares information with the public about its sanitary sewer services on its website:
https://www.herculesca.gov/government/engineering-public-works/sanitary-sewer. The website includes information about sewer backups and provides a link to the Association of Bay Area Governments’ Be Sewer Smart Program3 to educate the public on how backflows can be prevented. The City also provides contact information in the event that sewer backups occur.

Furthermore, the City is a partner agency in the Contra Costa Clean Water Program, a program in the County under which municipalities collaborate to control sources of pollutants that enter the stormwater system, including sanitary sewer. The Contra Costa Clean Water Program develops and distributes the outreach materials provided in Appendix F to Food Service Establishments (FSE) through their website at https://cccleanwater.org/wp-content/uploads/2024/04/FoodService.pdf.

As part of its Pollution Minimization Program, the City's Water Pollution Control Plant (WPCP) also provides education to commercial food preparation sites, offering targeted outreach to businesses that represent a significant source of fats, oils, and grease (FOG) in the collection system.

3 https://www.besewersmart.com/, last accessed April 27, 2026. 171
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7.2 DISPOSAL PLAN
The City is currently managing its FOG by requiring grease, oil, and sand interceptors where the PW Superintendent deems they are necessary. The City Municipal Code requires the discharger to maintain the interceptor in a continually efficient operation. To support compliance, the City's Water Pollution Control Plant conducts grease interceptor inspections to verify that interceptors are being properly maintained and operating as intended.

7.3 LEGAL AUTHORITY
The HMC provides the legal basis and authority to prohibit discharges to the system and identifies measures to prevent S pills and blockages caused by FOG. The City’s current Code is posted at:
https://www.herculesca.gov/government/city-clerk/municipal-code. The following sections provide specific provisions associated with measures to prevent Spills and blockages:
• HMC Section 5-4.06 Prohibited Wastes
• HMC Section 5-4.07 Grease, Oil, and Sand Interceptors • HMC Section 5-4.08 Wastes Requiring City Approval
• HMC Section 5-4.09 Pretreatment Facilities
• HMC Section 5-4.11 Measurements, Tests, and Analyses
• HMC Section 5-4.14 Accidental Discharges

7.3.1 Prohibition of Discharges
Section 5 -4.06 prohibits discharging certain materials into its sanitary sewer system, including petroleum products; flammable or explosive substances; unshredded garbage; solids or viscous materials that may obstruct flow or interfere with treatment opera tions; corrosive wastes with pH below 6.0 or above 9.0; mercury or mercury compounds; noxious or foul -smelling substances that create a nuisance; wastes from septic tanks; stormwater and uncontaminated surface or cooling waters; and any wastes that cannot be properly treated or that would cause the treatment plant to violate state or regulatory discharge requirements.

7.3.2 Inspection and Enforcement Authority
Section 5 -4.11 details testing methodology and states that w hen required by the City, industrial dischargers must provide proof , such as records from waste disposal services , that they are preventing prohibited discharges and complying with the applicable regulations. In addition, the Pinole Valley Water Pollution Control Plant performs pretreatment inspections of industrial sites to verify compliance with discharge requirements and identify potential sources of prohibited discharges entering the collection system.

7.4 GREASE REMOVAL DEVICES, BMPS, AND REPORTING
Section 5-4.07 requires grease, oil, and sand interceptors to be installed by the waste discharger when the PW Superintendent determines they are necessary to properly handle wastewater containing excessive grease, flammable substances, sand, or other harmful materials. 172
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The City references the Central San Design Standards for grease, oil, and sand interceptors, which is available at https://www.centralsan.org/standard -specifications . The City also participates in the Contra Costa Clean Water Program, which works with FSEs to convey standards, BMPs, maintenance and recordkeeping requirements. To support ongoing compliance, the City's Water Pollution Control Plant conducts grease interceptor inspections to verify that interceptors are being properly maintained and operating as intended.

7.5 HOT SPOT IDENTIFICATION AND CLEANING SCHEDULE
The City’s Hot Spot program is focused on problematic areas, many of which are FOG related. Hot spots are checked at minimum every 6 months. Identified Hot Spots are included in Appendix C.

7.6 SOURCE CONTROL MEASURES
HMC Chapter 4 and the City Standards provide City staff the authority to implement source control measures. HMC Section 5-4.12 provides the PW Superintendent and authorized City staff to inspect and observe properties to ensure that the requirements of the HMC and the City standards are followed. HMC Title 1 Chapter 4 includes penalty provisions for violations. In addition, the Pinole Valley Water Pollution Control Plant performs pretreatment inspections of industrial sites to verify compliance with discharge requirements and identify potential sources of prohibited discharges entering the collection system.

Source control measures for FSEs are provided through the City’s participation in the Contra Costa Clean Water Program. An opportunity remains for FOG outreach in residential areas.

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ELEMENT 8
System Evaluation, Capacity Assurance and Capital Improvements SWRCB Requirement (Order WQ 2022-0103-DWQ):

The Plan must include procedures and activities for routine evaluation and assessment of system conditions; capacity assessment and design criteria; prioritization of corrective actions; and a capital improvement plan.

8.1 System Evaluation and Condition Assessment, including procedures to:
• Evaluate the sanitary sewer system assets utilizing the best practices and technologies available; • Identify and justify the amount (percentage) of its system for its condition to be assessed each year;
• Prioritize areas of the system for condition assessment; • Assess the system conditions using visual observations, video surveillance and/or other comparable system inspection methods;
• Utilize observations/evidence of system conditions that may contribute to exiting of sewage from the system which can reasonably be expected to discharge into a water of the State; • Maintain documents and recordkeeping of system evaluation and condition assessment inspections and activities; and
• Identify system assets vulnerable to direct and indirect impacts of climate change.

8.2 Capacity Assessment and Design Criteria, including procedures to identify system components that are experiencing or contributing to spills caused by hydraulic deficiency and/or limited capacity.

8.3 Prioritization of Corrective Action based on findings of the condition assessments and capacity assessments must be used to prioritize corrective actions. Prioritization must consider the severity of the consequences of potential spills.

8.4 Capital Improvement Plan including:
• Project schedules including completion dates for all portions of the capital improvement program;
• Internal and external project funding sources for each project; and • Joint coordination between operation and maintenance staff, and engineering staff/consultants during planning, design, and construction of capital improvement projects; and Interagency coordination with other impacted utility agencies.

8.1 SYSTEM EVALUATION AND CONDITION ASSESSMENT
CCTV inspection and supplemental data are used to identify and prioritize maintenance and rehabilitation needs. The City conducted a comprehensive system-wide cleaning and CCTV inspection that concluded in 2018, establishing a baseline condition assessment of the entire sewer collection system. The City conducts condition assessments on a targeted, as-needed basis, prioritizing pipe segments based on spill history, maintenance frequency, known problem areas, and proximity to surface waters or environmentally sensitive areas. A targeted CCTV inspection program is budgeted in the 2026/27 fiscal year as part of the Condition Assessment Project, which will build on the 2018 baseline and further inform rehabilitation and maintenance priorities going forward. 174
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Additionally, CCTV inspection of the Willow -Newbury sewer rehabilitation was completed in Fall 2025 (6,400 LF) and warranty inspection of the Lower Sycamore trunk main is expected to be completed by the end of June 2026.

To support long -term capacity planning and system evaluation, the City contracted with West Yost to complete the Sewer Collection System Master Plan Update in April 2020 (2020 Master Plan Update). As part of that effort, an Innovyze InfoSewer model was developed to evaluate capacity and allow long-term management of the collection system. In 2024, a portion of the InfoSewer model was recalibrated using updated flow monitoring data collected in January and February 2024 and the model was recalibrated in 2025 to reflect the completion of the Lower Sycamore trunk main project.

Climate change may result in increased frequency of power disruptions, which could impact the City’s lift station operations. Each lift station is equipped with a portable generator connection to maintain operations during power outage events.

Condition Assessment Program
Details of the City’s condition assessment program are included in Element 4.

As part of its annual Condition Assessment Project, the City funds ongoing condition assessment for its wastewater collection system. Funded activities include:
• CCTV inspections
• Smoke testing
• Flow monitoring
• Lift station studies
• Physical inspections to evaluate asset condition and system performance Data collected through the Condition Assessment Project are used to identify system deficiencies, prioritize repairs, and refine future CIP projects.

8.2 CAPACITY ASSESSMENT AND DESIGN CRITERIA
The City uses a combination of hydraulic modeling, flow monitoring, design standards, and spill history to evaluate and maintain adequate system capacity. This section describes the methodologies and criteria used to assess the City’s ability to convey both dry weather and wet weather flows without spills caused by hydraulic deficiencies.

The collection system should be sized to handle wet weather flows, which include rainfall dependent infiltration and inflow of rainwater and groundwater in addition to the dry weather base flow. By buildout, the City’s wastewater peaking factors are expected to increase during both average dry weather flow and peak wet weather flow. Climate change may increase system demands by intensifying the frequency and magnitude of storms, potentially increasing infiltration and inflow (I/I), increasing erosive forces around pipelines located in vulnerable areas including canyons and creek crossings, and placing the collection system under additional strain. The 2020 Master Plan Update identified portions of the collection system which may be vulnerable to these impacts. The affected facilities are summarized below and shown on Figure 8-1. • Refugio Valley Road Gravity Main: Identified as deficient under existing conditions. This isolated gravity main is recommended to be monitored during major wet weather events. 175
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• Refugio Creek Crossing Gravity Main: Identified as deficient under future conditions. A large amount of development is planned upstream of this gravity main. The 2020 Master Plan recommended that the City perform flow monitoring as development milestones are achieved to confirm sufficient capacity is available.

8.2.1 Hydraulic Deficiency and Spill Risk Identification The City identifies system components at risk of causing spills through analysis of:
• Historical spill data
• System inspection and condition assessment records
• Flow monitoring
• Hydraulic modeling evaluations (InfoSewer)
• Areas with known I/I
The City has completed the following planning studies to support hydraulic capacity assessment:
• Lower Sycamore Analysis (West Yost, September 2025)
• Sycamore Avenue Sewer Hydraulic Evaluation (West Yost, July 2024) • Sewer Collection System Master Plan Update (West Yost, April 2020) • CCTV Review of Highway 5, Willow Avenue, and Interstate 80 (West Yost, April 2019) • Sewer Collection System Master Plan (Dudek, August 2008) All of the City’s lift stations have a minimum of two pumps to provide redundancy in the event of a single pump outage. The City also maintains one backup pump for five of its six lift stations; four of the backup pumps are stored on-site at their respective lift stations.

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8.3 PRIORITIZATION OF CORRECTIVE ACTION
Corrective actions are prioritized based on the findings of the system’s condition and capacity assessments. Projects are ranked according to:
• Severity of existing or predicted surcharge or overflow risk • Environmental and public health impact if a failure occurs • Location in high-risk or environmentally sensitive areas

8.4 CAPITAL IMPROVEMENT PLAN
Based on completed studies, the following capacity -related Capital Improvement Projects (CIPs) were recommended as summarized in Table 8-1.

Table 8-1. Capacity-Related Capital Improvement Projects Pipeline Location/Project Project Description Approximate Length, LF Project Status
2008 Master Plan(a)
Sycamore Ave to Railroad Ave
Trunk Main Replace 33-inch gravity main 8,300 Deferred and completed 2020
Sycamore Ave to Partridge Dr
Trunk Main Replace 24-inch gravity main 4,700 Deferred and completed 2020
Bristol St Near Willow Lift Station Replace 8-inch gravity main 500 Deferred 2020 Master Plan Update(b)
San Francisco Bay Trail and
Sycamore Ave (Lower Trunk Main)
Upsize 24-inch gravity main to
30-inch gravity main 4,300 Completed
Sycamore Ave (Upper Trunk Main)
Upsize 20-inch gravity main to
24-inch gravity main 1,500 Deferred
Upsize 20- and 24-inch gravity
main to 27-inch gravity main 2,000 Deferred
Abandonment of Promenade Lift
Station
Decommission Promenade Lift
Station and install 12-inch
diameter gravity main
1,200 Deferred
(a) Dudek. August 2008. City of Hercules Sewer Collection System Master Plan. (b) West Yost. April 2020. Hercules Collection System Master Plan Update.

8.4.1 Rehabilitation Program
In addition to the capacity -related recommendations, the City has developed a sewer repair, rehabilitation, and replacement program based on:

Maintenance hotspots identified by operations staff.

Hydraulic analysis of the system under existing and future design flows.

8.4.2 Current CIP
The City’s current wastewater CIP, covering fiscal year (FY) 2025 -26 through FY 2034 -35, is provided in Table 8-2.
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Table 8-2. Ten-Year Sewer Capital Improvement Plan
Project FY 2026-27 FY 2027-28 FY 2028-29 FY 2029-30 FY 2030-31 FY 2031-32 FY 2032-33 FY 2033-34 FY 2034-35 FY 2035-36 Sewer Fund 421
Willow-Newbury
Sewer
Rehabilitation
$269,700 $1,206,100 $1,080,000 – – – – – – –
Lower Sycamore
Ave Sanitary Sewer
Overflow Pipeline
– – – – $151,700 $1,650,000 – – – –
Sycamore Ave
Upper Trunk Main – – – – – – – $50,000 $1,241,800 –
Promenade Lift
Station – – $450,463 $2,928,008 $2,928,008 – – – – –
Condition
Assessment
Projects
$175,000 $175,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 $100,000 Annual Sewer
System
Improvements
– $100,000 $300,000 $300,000 $300,000 $300,000 $300,000 $300,000 $300,000 $300,000 Total $444,700 $1,481,100 $1,930,463 $3,328,008 $3,479,708 $2,050,000 $400,000 $450,000 $1,641,800 $400,000 Source: 10 Year Capital Improvement Plan – Sewers Fiscal Years 2026-27 through 2035-36 excel document shared 3/19/2026 179
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8.4.3 Coordination and Funding
The City coordinates planning, design, and construction of CIP projects through a joint review process between operations, engineering staff, and external engineering consultants. External coordination occurs as needed with agencies impacted by projects (i.e., CalTrans, PG&E, and railroad companies).

Projects are sequenced based on ongoing projects, requests from the community and City Council, active grant application funding, regulatory requirements, and relevant condition assessments. 4 The primary source of capital funding is the City’s Capital Projects Sewer Enterprise Fund, which receives financing from sewer connection charges and can be “used only for the acquisition, construction, reconstruction, completion and improvement of the s anitary sewer system”. 5 The City of Hercules’ sewer rates were revised in July 2025 for the five-year period covering fiscal years (FY) 2025-26 through FY 2029-30. Typical funding may be supplemented with grants and special or enterprise funds when available.4

4 City of Hercules. June 2025. Fiscal Year 2025-2026 Annual Budget. https://hercules.legistar.com/MeetingDetail.aspx?ID=1309439&GUID=F801E9FC-69BD-4CB6-9B1E- F30C57095061&Options=info|&Search=
5 City of Hercules. Municipal Code 2025-03-25, Title 5 Sanitation and Health, Chapter 4 Sanitary Sewers, Section 5-4.15. https://ecode360.com/47762039#47762090
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ELEMENT 9
Monitoring, Measurement, and Program Modifications
SWRCB Requirement (Order WQ 2022-0103-DWQ):

The Plan must include an Adaptive Management section that addresses Plan implementation effectiveness and the steps for necessary Plan improvement, including:
• Maintaining relevant information, including audit findings, to establish and prioritize appropriate Plan activities;
• Monitoring the implementation and measuring the effectiveness of each Plan Element; • Assessing the success of the preventive operation and maintenance activities; • Updating Plan procedures and activities, as appropriate, based on results of monitoring and performance evaluations; and
• Identifying and illustrating spill trends, including spill frequency, locations and estimated volumes.

This element addresses the requirements outlined in Element 9 of the State Water Resource Control Board’s Waste Discharge Requirements for Sanitary Sewer Systems, as applicable to the City’s system.

9.1 OVERVIEW
The City monitors the effectiveness of its SSMP, evaluates key performance indicators, and implements modifications as needed to support continuous improvement of the sewer system management program.

In general, the City’s adaptive management consists of the following:
• Maintaining up-to-date and relevant information
• Monitoring implementation and measuring effectiveness of SSMP elements • Evaluating the effectiveness of the preventive maintenance program • Identifying and analyzing spill trends
• Updating procedures and resources based on performance

9.2 MAINTAINING RELEVANT INFORMATION
The City archives audit findings, spill data, inspection reports, technical studies, customer requests, and other source data. Operations and maintenance records, including work orders and equipment logs, are maintained internally and can be made available to State and Regional Water Board staff upon request.

9.3 SSMP EFFECTIVENESS
The City evaluates the effectiveness of its SSMP elements through a combination of internal audits and performance metric analysis. Performance metrics are tracked and reviewed by management on a regular basis to identify spill trends, measure progress aga inst targets, and guide program adjustments. As part of the 2024 SSMP Audit, the City incorporated an evaluation of effectiveness at the conclusion of each SSMP element to assess whether each element was functioning as intended and achieved its stated objective. Where compliance gaps or improvement opportunities were identified, recommendations were made and have been incorporated into the 2025 SSMP update. 181
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9.4 KEY PERFORMANCE METRICS
The indicators the City will use to measure the performance of its wastewater collection system and the effectiveness of its SSMP are:
• Total number of Spills per year
• Spill Rate (number per 100 miles per year)
• Number of Spills by cause (roots, grease, debris, structural failure, capacity, lift station failures, and other)
The City is also considering implementing the following key performance metrics in the future:
• Tracking completion of hot spot cleaning at site appropriate frequencies • Tracking reliability of communications systems at all facilities, including planned improvements to SCADA coverage and installation of additional Smart Cover manhole monitoring units.
• Monitoring Capacity Performance of Gravity mains identified as deficient in the 2020 Master Plan Update, as follows:
— Mains deficient under existing peak wet weather flows: Monitor system response during major wet weather events to identify surcharging or overflow conditions — Mains projected to be deficient in the future: Monitor as upstream development projects come online and begin discharging to the collection system.

9.5 SPILL TREND METRIC RESULTS
This section presents the results of three key spill trend performance metrics for the last 10 years (2014 to 2024). These metrics include the total number of spills per year, the total volume and location of spills, and the spill rate normalized by system size.

9.5.1 Total Number of Spills per Year
Figure 9-1 presents the trend in total number of spills per year by spill category. Since 2014, spills have generally remained low, with two spills per year during 2014, 2019, and 2022 marking the highest annual number in this period. The City has not experienced a Category 1 spill since 2022.

The City has experienced nine spills since 2014. Failures were reported at the following locations:
• Manhole (four spills)
• Lift station (two spills)
• Gravity main (three spills)
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Figure 9-1. Number of Spills per Year

9.5.2 Total Volume of Spills per Year
Table 9-1 presents the annual spill volume for the City's sewer collection system over the past ten years (2014-2024). Overall, the City has maintained a strong spill prevention record, with no reported spills in 2015, 2016, 2018, or from 2022 through 2024. A Category 3 spill occurred in March of 2026 and is documented separately in CIWQS.

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Table 9-1. Total Volume of Spills per Year
Year Total Volume Spilled, gallons
2014 1,150
2015 -
2016 -
2017 3,000
2018 -
2019 1,500
2020 2,000
2021 500
2022 550
2023 -
2024 -
Source: California State Water Resources Control Board Sanitary Sewer System Data. https://www.waterboards.ca.gov/water_issues/programs/sso/docs/index.php

9.5.3 Spill Rate
Figure 9-2 presents the City’s spill rate per 100 miles of gravity main. From the past ten years (2014-2024), the City average is 1.32, significantly lower than the Region 2 average of 3.86 over the same period. For 2024, the City’s average rate was 0.00, below the Region 2 average rate of 1.53 S pills per 100 miles of gravity main (Fiscal Year 2024-2025).6 The Spill rate per 100 miles of gravity main has remained relatively unchanged because the length of gravity mains has not changed significantly and the number of Spills per year is low.

6 California State Water Resources Control Board. August 2025. California Water Boards’ Annual Performance Report – Fiscal Year 2024-25.
https://www.waterboards.ca.gov/about_us/performance_report_2324/plan_assess/124_sanitary_sewage_overflow.html 184
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Figure 9-2. Spills per 100 Miles of Gravity Main

9.6 PREVENTIVE MAINTENANCE PROGRAM METRIC RESULTS
Performance metric results related to preventive maintenance for the last five years (2020 -2024) are included in Table 9-2.

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Table 9-2. Preventive Maintenance Performance Metric Results (2020-2024) Performance Measure 2020 2021 2022 2023 2024
5-Year
Average
5-Year
Total
Total Number of Spills
per Year 1 1 2 0 0 0.8 4
Spill Rate (number per
100 miles per year) 1.61 1.61 3.23 0 0 1.29 –
Number of Spills by Cause
Roots 0 0 0 0 0 0.0 0
Grease 1 0 1 0 0 0.4 2
Debris 0 1 0 0 0 0.2 1
Structural Failure 0 0 0 0 0 0.0 0
Capacity 0 0 0 0 0 0.0 0
Lift Station Failure 0 0 1 0 0 0.2 1
Other 0 0 0 0 0 0.0 0
Source: California State Water Resources Control Board Sanitary Sewer System Data. https://www.waterboards.ca.gov/water_issues/programs/sso/docs/index.php

9.7 PROGRAM MODIFICATIONS
The City uses performance data, audit findings, and operational observations to make informed updates to SSMP elements, procedures, and practices. These actions may include procedural changes, capital improvements, maintenance or operational adjustments, s taffing changes, or updates to training and response plans. Examples of recent or planned program modifications include:
• Revision of the City’s GIS data, including verification of the accuracy of existing data and performing routine updates when inspections are performed or new data are available. • Improvement of staff training programs, i.e., operations staff may obtain California Water Environment Association (CWEA) Mechanical Technologist and/or Collection System Maintenance certification. Encourage staff to maintain certifications and advance to higher grade levels.
• Development of bypass standard operating procedures for each lift station. Verify that needed parts are available at each lift station. Implement a bypass training program for operations staff with regular rehearsals.
• Improvement of preventive maintenance program, including central tracking of maintenance records and pump and generator run-time hours. • Development of an updated ten-year CIP (2026-2036), including new and existing sewer infrastructure.7

7 City of Hercules. Adopted by City Council on June 24, 2025. Professional Services Agreement with SNG & Associates, Inc. to provide On-Call Engineering Staff Support Services and Preparation of the 10-Year Capital Improvement Program.
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ELEMENT 10
Internal Audits
SWRCB Requirement (Order WQ 2022-0103-DWQ):

The Enrollee shall conduct an internal audit, appropriate to the size and performance of the system, of its SSMP and the implementation of the Plan at a minimum frequency of once every three years.

This element addresses the requirements outlined in Element 10 of the State Water Resources Control Board’s Waste Discharge Requirements for Sanitary Sewer Systems, as applicable to City’s system.

10.1 OVERVIEW
The City conducts internal audit s of its SSMP to evaluate the effectiveness of program implementation, verify compliance with Order, and evaluate the City’s performance in preventing spills and addressing operational needs.

10.2 AUDIT SCOPE AND PROCESS
Each audit includes the following minimum components:
• Evaluation of the implementation and effectiveness of SSMP programs and procedures in preventing spills;
• Assessment of compliance with the General Order;
• Identification of deficiencies in the SSMP related to ongoing or recurring spills and discharges; • Determination of whether modifications to the SSMP are required to improve performance and address deficiencies.

Internal audits are led by the Public Works Superintendent who are familiar with the SSMP and its implementation. The audit team may include external consultants, operations staff, engineers, and administrative personnel to ensure a broad perspective and incorporate field-level input.

10.3 AUDIT FREQUENCY AND SCHEDULE
The City conducts SSMP audits at least once every three years, as required by the Order. A complete audit report is submitted to CIWQS within six months of the end of each three-year audit period.

An audit was performed in August 2024 for 3 -year audit period ending August 2, 2024 . The City’s next audit period end dates are:
• August 2, 20278
• August 2, 2030
• August 2, 2033

8 Based on https://www.waterboards.ca.gov/water_issues/programs/sso/lookup/ and an assumed 3-year audit frequency. 187
Element 10
Internal Audits

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10.4 AUDIT FINDINGS AND REPORTS
The City prepares a written audit report that includes the following:
• A summary of audit findings, including strengths and areas for improvement; • A list of recommended corrective actions or SSMP updates; • A statement confirming that sewer system operator input was considered; • A proposed schedule for implementing corrective actions or modifications.

Audit reports are submitted to CIWQS no later than six months after the end of the 3 -year audit period.

The 2024 SSMP Audit Report is included in Appendix G.

10.5 SSMP UPDATE PROCESS
Audit findings may result in identification of deficiencies or areas for program improvement. When updates are needed, the City will revise the SSMP accordingly to reflect corrective actions and significant program changes.

The SSMP will be updated at least once every six years and must be adopted by the City Council. Six-year updates to the SSMP will be submitted to CIWQS.

The City’s next SSMP update is due August 2, 20319.

9 Based on https://www.waterboards.ca.gov/water_issues/programs/sso/lookup/ and a 6-year update frequency. 188

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ELEMENT 11
Communication Plan
SWRCB Requirement (Order WQ 2022-0103-DWQ):
• The Plan must include procedures for the Enrollee to communicate with:
• The public for: Spills and discharges resulting in closures of public areas, or that enter a source of drinking water; and the development, implementation, and update of its Plan, including opportunities for public input to Plan implementation and updates. • Owners/operators of systems that connect into the Enrollee’s system, including satellite systems, for: System operation, maintenance, and capital improvement-related activities.

This element addresses the requirements outlined in Element 11 of the State Water Resources Control Board’s Waste Discharge Requirements for Sanitary Sewer Systems, as applicable to City’s system.

11.1 PUBLIC COMMUNICATION
The City maintains a website (http://www.hercules.gov/) to inform the public about City activities. The City’s website is an effective communication channel for providing alerts and news to the public. The website provides important announcements, public hearing notices, links to agendas and minutes for City Council meetings, and other key information for City residents. Community members can also sign up to be notified by email about City events and news by completing the eNotice Sign Up (https://www.herculesca.gov/our-city/enotice-sign-up). The City publishes the most up-to-date SSMP on the Public Works Department page of the City website.

The City communicates with the City Council at public meetings that allow for input from the public with regard to the implementation and performance results of the collection system operations.

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Responsible Officials Contact Information

Appendix A
190
E
lement Element Name Position Title
Respo
nsible City
Official Ph
one Email
I Introduction & Goals
II Organization
III Legal Authority
V Design and Performance Provisions
VIII
Sy
stem Evaluation, Capacity
Ass
urance, and CIP
IX
Mo
nitoring, Measurement, and
Pro
gram Modification
X Internal Audits
Appendix E
Wa
stewater Collection System Master
Pla
n
Appendix F SSMP Audit Reports
Appendix H SSMP Council Adoption Documents
IV Operations and Maintenance Program
VI Spill Emergency Response Plan (SERP)
VII Sewer Pipe Blockage Control Program
Appendix A Responsible Officials Contact Info
Appendix B
Sewer Sy
stem Major Equipment and
Criti
cal Parts Inventory
Appendix C
Overflow E
mergency Response Plan
(OE
RP)
Appendix D
Con
tra Costa Clean Water Program
FOG O
utreach Materials
Appendix G SSMP Change Log
XI Communication Plan
Ass
istant Civil
E
ngineer Jose Pac
heco (510) 799-8247 jpachec
[email protected]
Pu
blic Works
Superintendent Chris Morris (510) 799-8252 cm
[email protected]
Appendix A
. City of Hercules (WDID: 2SSO10141)
Res
ponsible Officials in SSMP Development - Contact Info
Pu
blic Works
Superintendent Chris Morris (510) 799-8252 cm
[email protected]
City
of Hercules
Sewer System Management Plan
Last Revised: 06-08-26
191

2025 Pollution Minimization Report

Appendix B
192
193
194
195
196
197
198
199
200
201
202
203
204
205
206
207
208
209

Hot Spot List

Appendix C
210
Appendix C. City of Hercules Cleaning Hot Spot Locations Hot Spot Location Manhole(s) Issue Frequency of Check
Redwood & Sycamore
Intersection MH 288 Check Every 6 Months
Redwood & Fir Intersection MH 364 Check Every 6 Months
Lupine & Sycamore
Intersection (continue to next
MH on trail) MH 283
Redwood-Falcon @ Refugio
Valley Road Roundabout MH 489 Check Every 6 Months
Black Walnut & Silver Maple
Intersection MH 1254 Check Every 4 Months
Manzanita St MH 388 & 389 Check Every 6 Months
Turquoise & Sycamore
Intersection MH 757 Check Every 6 Months
Hannah School on RVR across
Parking Area MH 198 Check Every 6 Months
Sycamore MH 754 Check Every 6 Months
Sycamore MH 1455 & 1456 Root Issue Check Every 6 Months Canterbury Footpath MH 44 & 45 Root Issue Check Every 3 Months Canterbury & Newbury MH 55 Check Every 4 Months
Newbury All MH
Bristol & Canterbury
Intersection Check Every 6 Months
Silver Maple & Black Walnut MH 1255, 1254, 282, 281, 1725 Marigold & Columbine MH 116 Grease Issue Check Every 3 Months 148 Columbine MH 110, MH 109, MH 108, MH 107 Check Every 3 Months 226 Overlook Terrace MH 1429, 1730, 1731, 661 Check Every 6 Months 211 – 214 Apollo
MH 1503, 270, 1627, 1495, 1497,
1498 Root Issue Check Every 6 Months
Apollo MH 1493 Root Issue Check Every 6 Months
1003 Lavender Check Every 6 Months
Refugio Valley Road MH 1, 2, 775,774 Check Every 6 Months 209 Ben Lomond MH 685, 686, 687, 688 Check Every 6 Months N Wildwood MH 635, 642, 644, 646 Check Every 6 Months
139 Beryl Ct
MH 843, 844, 845, 846, 847, 848,
849 Check Every 4 Months
127 Lapiz Ct MH 857,860, 861, 862 Check Every 4 Months
Newbury from Willow Ave MH 261 Check Every X Months
City of Hercules
Sewer System Management Plan
Last Revised: 05-12-26
211

Critical Parts and Major Equipment

Appendix D
212
Appendix D-1. Major Equipment Inventory
Equipment/Part Equipment ID Number Available Location
Utility Truck 10 -
Portable Trash Pump (6-inch) 2 -
Portable Trash Pump (4-inch) 1 -
Portable Trash Pump (2-inch) 2 -
Backhoe 1 -
5 Yard Dump Truck 1 -
Portable Generator 8 -
Equipment/Part Equipment ID Pump Capacity Number Availa ble Location Willow LS Backup Pump 1 Willow Lift Station
John Muir LS Backup Pump 1 John Muir Lift Station
Industrial LS Backup Pump 1 City Corporation Yard
Bayside LS Backup Pump 1 Bayside Lift Station
Victoria LS Backup Pump 1 Victoria Lift Station
Appendix D-2. Critical Parts
City of Hercules
Sewer System Management Plan
Last Revised: 04-29-26
213

Spill Emergency Response Plan

Appendix E
214

CITY OF HERCULES
WDID: 2SSO10141

SPILL EMERGENCY RESPONSE PLAN
(SERP)

Revised: June 2026

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SANITARY SEWER SPILL

EMERGENCY RESPONSE PLAN

INTRODUCTION
The following sanitary sewer overflow scenarios were developed to address public health and regulatory concerns as the City of Hercules (WDID: 2SSO10141 ) desires to keep the city clean, healthy, and in compliance with sanitary sewer overflow laws.

This document is dynamic in nature and will be updated annually, or as necessary, to reflect new changes in the law, personnel, new public health information, unforeseen sanitary sewer overflow scenarios and changes in clean -up containment technologies. I t is intended to primarily address emergency sanitary sewer overflows that have public health significance. It is designed to protect public health and the environment by applying a process that will address a broad range of sanitary sewer overflow scenarios.

The objectives are to prevent the discharge of raw or partially treated sewage to any waters and to protect public health by preventing backup of sewage and subsequent discharge to basements, streets, and other public and private property.

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PROCEDURES
Flow Chart for Deciding How to Report a Sanitary Sewer
Overflow (SSO)

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A. What kind of Sanitary Sewer Overflows need to be reported:

B. Other Potential Contacts for Notification Purposes:

San Francisco Bay Region Water Quality Control Board (RWQCB) or Local RWQCB (510) 622-2300 (8 a.m. – 5 p.m.)
(510) 286-1255 (Voicemail)
Fax: (510) 622-2460
Contra Costa County Health Department
(925) 608-5500
Urban Creeks Council of California
(510) 540-6669
Fax (510) 848-2219
Local Agencies and Individuals:

Fire Department (510) 799-4575 Protect Public Health
Police Department (510) 724-1111 Road Block, Traffic Control, etc.

Public Works (510) 799-8200 Close areas such as beach, parks, fishing pier, etc.

Water District (866) 403-2683 Impact on drinking water storage or supply. • Contact as situation dictates.
• Report as soon as possible.
• Contact any local residents who may be impacted.
• Contact Supervisor, Manager or Director, as needed
C. Field Activities:

Typical Respondent’s role: (Bring Emergency Response Packet on all Calls.) a. Protect public health, environment and property from sanitary sewer overflows and restore area to normalcy as soon as possible.
b. Establish perimeters and control zones with cones, barricades, vehicles or terrain. c. Promptly notify agency communication centers of preliminary sanitary sewer overflow information and potential impacts.
d. Contain sanitary sewer overflow to the maximum extent possible. Every effort must be made to prevent the sanitary sewer overflow into surface waters. e. Fill out SSO form.

D. Relieving Cause of the Sanitary Sewer Overflow:

1. Relieve the stoppage as soon as possible by contacting contractor on local vendor list.

2. Refer to and follow all safety regulations.

3. Contain the sewage discharged to the maximum extent possible.

4. If sanitary sewer overflow enters the creek, use screen to collect solids.

5. Any sanitary sewer overflows over 10,000 gallons; the discharger should collect receiving water samples upstream and downstream of the sanitary sewer overflow and have them analyzed for total and fecal coliform. Soil samples may be required in the affected area.

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E. Sanitary Sewer Overflow Containment and Recovery:

1. Install air plugs on storm drains whenever appropriate to contain the sanitary sewer overflow.

2. Divert sanitary sewer overflow by building a small berm to change direction of flow to sewer.

3. Divert sanitary sewer overflow by pumping around overflow and return to sewer.

4. Contain sanitary sewer overflow by allowing it to collect in a naturally low area or pump to a storage tank and recover collected sewage as soon as possible.

5. Dike/dam or sand bag sanitary sewer overflow by building a dirt berm to collect the overflow.

F. Clean Up and Disinfection

1. Flush area with tertiary water. The amount of flush water should be at least three times the quantity of the sanitary sewer overflow.

2. If chlorinated water is used for disinfection, the water should be contained and returned to sewer.

G. Sign Posting and Barricading

1. Post “CONTAMINATED WATER” signs and block the contaminated area with “yellow caution” tape barricades. Do not remove these until the lab tests are cleared.

H. Sewer Backup Involving Private Property Standard Operating Procedures (SOP) Refer to Emergency Response Plan (ERP) for situational procedures. • Emergency Response Packet Includes:
— Camera
— Cell Phone
— Emergency Response Plan
— Radio
FIRST – Determine if stoppage is in the City main line. • IF YES – Contact contractor on local vendor list to relieve the blockage and backup and call a City staff Supervisor or Manager.
• IF NO – Inform customer that the problem is in their private line and that a plumber of their choosing should be contacted to fix the problem.

NEXT - Ask customer if they desire cleanup:
• IF YES – Call E.V. Link @ 1-800-413-2999 or 707-479-1375 (Bruce Burnett). Request a cleanup crew be dispatched. Ask for ETA and relay information to customer. If for some reason E.V. Link cannot be reached, refer to ERP for alternate restoration companies.

DO NOT ATTEMPT TO CLEAN SEWAGE BACKUP INSIDE THE BUILDING YOURSELF. • IF NO – Request that the customer sign a “Refusal of Service” form. If customer does not wish to sign this form, fill out form and note that they chose not to sign.

Inform customer to:
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• Put towels or some form of diversion to keep the spill from reaching floor vents and spreading.
• Start making a list of items and areas affected by the spill. • Contact their insurance company.

Take pictures of affected areas and items.

If relocation to a motel is requested, call from the list in the ERP to accommodate.

Inform the customer that you can only authorize a one-night stay or until the next business day when a City of Hercules representative or a representative from the City’s insurance company would contact them.

Do not volunteer or disown City liability. If asked about liability, inform them that the City’s insurance representative would determine liability.

Always maintain a professional and courteous approach to these matters. Put yourself in the customers’ position and understand that this can be a very stressful and aggravating situation. The customer, understandably, may not be very pleasant.

DO NOT WALK AWAY FROM AN UNRESOLVED SANITARY SEWER OVERFLOW (SSO)

THAT HAS THE POTENTIAL FOR IMMEDIATE IMPACT ON PUBLIC HEALTH, SAFETY, OR ENVIRONMENTAL DANAGER.

If there is a discrepancy as to responsibility, and/or no other timely solution to resolving an SSO, we will make every effort to fix the problem. All financial and legal responsibilities will be left to determine at a future time.

For containment and cleanup of outdoor spills, refer to ERP.

In the event that the customer is without service and chooses not to relocate, contact vendor from local vendor list for (2) portable chemical toilets as an option for a short- term solution.

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COLLECTION SYSTEM DEPARTMENT
Sanitary Sewer Overflow
Calculation Method
To calculate the number of gallons in a sanitary sewer overflow, you must determine the volume of the sanitary sewer overflow. If it is a rectangular contained area:

V=L x W x D x 7.48 = Gallons
Example: A spill 100’ x 100’ x 6”
100’ x 100’ x .5’ x 7.48 = 37,400/gallons
If you are dealing with a sanitary sewer overflow that has been running into a storm drain, you must estimate the gallons by the amount of time of the overflow x the number of connections on the receiving line (200 gallons per household per 24 hours).

Example: If you have a line with 6 houses on it and it has been overflowing for 24 hours:
6 x 200/gallons = 1,200/gallons
Example: If you have 60 houses on a line that has been overflowing for 1 hour:
60 x 200/gallons divided by 24 hours = 500/gallons

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HOMEOWNERS ASSOCIATIONS
Contact List
Homeowner Association Management Company
Alexandria at Victoria Community Association Bay Area Property Services Attn:

Selina Bravo, ext. 141
20 Great Oaks Boulevard, Ste. 210 San Jose, CA 95119
Phone: (925) 746-0542
Email: [email protected]
Catherine Chan, Assistant, ext. 127
Email: [email protected]
Hours: M-F 9am – 5pm
Bayside HOA
N Front Lewis
Drake Ferello
Cabrillo Tsushima (N)
DeAnza Clark
S Front Serra
Collins Management Company Attn:

Kristian Hill, ext. 27
500 Alfred Nobel Drive, Ste. 250 Hercules, CA 94547
Phone: (510) 262-1795; Fax: (510) 262-1797
Email: [email protected]
Hours: M-F 9am – 5pm Closed 12-1 for lunch
Bay Pointe HOA
Boatswain Oarsman So. Wind
Compass Pt., Porthole Sunset Crow’s Nest,
Scupper Tidewater
Lagoon Seagull Whaler Lighthouse
Seaway Malibu Sextant
Collins Management Company Attn:

Michael Lee, ext. 23 (also April)
500 Alfred Nobel Drive Hercules, CA 94547
Phone: (510) 262-1795; Fax: (510) 262-1797
Email: [email protected];
Hours: M-F 9am – 5pm Closed 12-1 for lunch
Belleterre HOA: Schuler Homes
Crestridge Riverview Titan Overlook Ridgepoint
Rocky Pointe Lookout Ridgeview Shipwatch
Rimrock
Willis Management Group Attn:

Erin LaFlamme, ext. 105
3180 Crow Canyon Place, Ste. 100 San Ramon, CA 94583
Phone: (925) 901-0225; Fax: (925) 901-0553
Email: [email protected]
Hours: M-F 9am – 5pm
Bravo HOA
Dorado Tuscany
Florence Sorrento
Marsala Palermo Napoli
Collins Management Attn:

Rhiannon Harris
500 Alfred Nobel Dr Ste 250
Hercules, CA 94547
Phone:(510) 262-1795 x66
Email: [email protected]
Assistant: Stephen Sulyma
Email: [email protected]
Caprice HOA
Caprice Haviture Way Vierra
Common Interest Management Attn:

Rhiannon Harris, ext. 283
315 Diablo Road., Ste. 221
Danville, CA 94526
Phone: (925) 743-3080, ext. 291 Fax: (925) 743-3084
Email: [email protected]
Hours: M-F 8:30am – 4:30pm Closed 12-1 for lunch
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Homeowner Association Management Company
Chelsea by the Bay HOA
Brenner Cardoza O’Neil Variz Weiss
Collins Management Attn:

Rhiannon Harris
500 Alfred Nobel Dr Ste 250
Hercules, CA 94547
Phone:(510) 262-1795 x66
Email: [email protected]
Tammy x67
Email: [email protected]
Coventry HOA
(does their own streetlights)

Camden Hampton Kensington
Collins Management Attn:

Jennifer Salazar
500 Alfred Nobel Dr Ste 250
Hercules, CA 94547
Phone:(510) 262-1795 x58
Email: [email protected]
Cottage Lane HOA Collins Management Attn:

Grace Chang
500 Alfred Nobel Dr Ste 250
Hercules, CA 94547
Phone:(510) 262-1795 x24
Email: [email protected]
Country Run HOA
Arete Peak
Basin Pinnacle
Bluff Playa
Crag Range
Hill Terrace
Knoll Valley Run
Miramonte Company Attn:

Lin Yates or Noelle Johnson
1225 Alpine Road, Ste. 206 Walnut Creek, CA 94596
Phone: (925) 932-7100 Fax: (925) 932-7150
Emails: [email protected] or
[email protected]
Hours: M-F 8:30am– 4:30pm Closed 12-1 for lunch
Devonwood Condo Owners Association Common Interest
315 Diablo Rd #221
Danville, CA 94526
Phone: (925) 743-3080
Forest Park HOA
(Village coalition)
Massingham & Associates Management Inc Attn:

Linda Schoeffner, Property Manager
Concord, CA 94520
Phone: 925-405- 4900 fax: 925-677-7398

Peter Kodzis, President
2621 Lucas Avenue, Pinole, CA 94564
Phone: 243-0699
Foxboro Downs HOA
Bristol Chelsea Dover Weymouth Windsor
Matrix Association Management Attn:

Jeff Karimi, ext. 14
1415 Oakland Blvd, Ste. 102 Walnut Creek, CA 94596
Phone: (925) 951-6240; Fax: (925) 951-6242
Email: [email protected]
Hours: M-F 9am – 5pm
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Homeowner Association Management Company
Foxboro Heights HOA
Bedford Newbury
Brighton Oxford Canterbury
Cardiff ( SINGLE FAMILY )
Dartford Edinburgh
Hudson Management Attn:

Aubria Bauder, x108 [email protected]
425 Gregory Lane, Ste. 101
Pleasant Hill, CA 94523
Phone: (925) 827-2200; Fax: (925) 827-2219
Email: [email protected];
Hours: M-F 8am – 4:30pm
Foxboro Village HOA
Coventry Manchester Davenport
Sheffield Glasgow Worthing Lancaster
London Liverpool (TOWNHOMES )
Matrix Association Management Attn:

Jeff Karimi, ext. 14
1415 Oakland, Blvd, Ste. 102 Walnut Creek, CA 94596
Phone: (925) 951-6240; Fax: (925) 951-6242
Email: [email protected]
Hours: M-F 9am – 5pm
Glenwood at Village Park Owner's Association
Hercules Retail Center
Collins Management Company
500 Alfred Nobel Drive Hercules, CA 94547
Phone: (510) 262-1795; Fax: (510) 262-1797
Hours: M-F 9am – 5pm Closed 12-1 for lunch
Hercules Retail Center Harpreet (Harry) Sidhu, CBI, CBB 46560 Fremont Blvd, Ste 111, Fremont, CA 94538
Direct: (510) 490 9705 Cell: (510) 366 6130
BRE Lic #01433114 Broker Corp Lic #01792260

Hercules by the Bay HOA
Bay Street
Buckley Dunham Hercules Avenue
Skelly Fawcett Stout Pavon Williams
Pearce Woodfield
Rosti Santa Fe

Historic Homes District & Pinole
Willis Management Group Attn:

Erin LaFlamme, ext. 105
3180 Crow Canyon Place, Ste. 100 San Ramon, CA 94583
Phone: (925) 901-0225; Fax: (925) 901-0553
Email: [email protected]
Hours: M–F 9am – 5pm
North Shore Business Park Global & Real Estate Facilities & EHS Attn:

Carla Evans, Director
Phone: (510) 741-6353; Fax: (510) 734-0652
Email: [email protected]
Hours: M – F 8am – 5pm
Olympian Hills HOA
Apollo Olympus
Athena Orion
Atlas Zephyr Bacchus
Zeus Hera Nike Hermes
Willis Management Group Attn:

Cheri Cole, ext. 313
3180 Crow Canyon Place, Ste. 100 San Ramon, CA 94583
Phone: (925) 901-0225; Fax: (925)901-0553
Email: [email protected]
Hours: M–F 9am – 5pm
Promenade HOA
Earnest Railroad Ave Main Talley
Park Taraya Promenade
Willis Management Group Attn:

Tony Abad, ext. 102
3180 Crow Canyon Place, Ste. 100 San Ramon, CA 94583
Phone: (925) 901-0225; Fax: (925) 901-0553
Email: [email protected];
Hours: M–F 9am – 5pm
225

SPILL EMERGENCY RESPONSE PLAN

11 City of Hercules
June 2026

Homeowner Association Management Company
Refugio Heights HOA
Armstrong
Balboa Fremont
Carson Halsey Coronado Raleigh
Cortes Stanley
Decatur Grissom Farragut Shepard
Peachtree CAS Attn:

Donald Huey, Senior Manager
Email: [email protected]
4760 Willow Rd #100 Pleasanton, CA 94588
Phone: 510-487-3383
HOA Manager: Teri Harris x3305
Email: [email protected]
Refugio Valley Ranch Master Association HOA
Aruba Cayman Bermuda
Grenadine Bonaire Mandalay
Catalina Montego

Marstern Ranch( May Include) Not an Active HOA

Also: Southwind & Some RVR

See Refugio Valley Ranch Master om previous page
For Hillside and trees only is:

RealManage Attn:

Nicholas Aquinto
1701 Novato Blvd., Ste. 209 Novato, CA 94945
Phone: (866) 473-2573
Email: [email protected]
Phone: (415) 444-1600 Fax: (866) 919-5696
Hours: M-F 9am – 5pm
Sycamore Villas HOA

Black Walnut, Blue Cypress Dutch Elm, Mahogany,
Rosewood, Silver Maple
Collins Management Company Attn:

Kristian Hill
500 Alfred Nobel Drive Hercules, CA 94547
Phone: (510) 262-1795; Fax: (510) 262-1797
Email: [email protected];
Hours: M-F 9am – 5pm Closed 12-1 for lunch
Valley Oak Villas HOA
Amber Aquamarine Crystal Moonstone Sapphire
Collins Management Company Attn:

Christine Alfaro, ext. 19
500 Alfred Nobel Drive, Ste. 250 Hercules, CA 94547
Phone: (510) 262-1795 Fax: (510) 262-1797
Email: [email protected]
Hours: M-F 9am – 5pm Closed 12-1 for lunch
Venture Professional Collins Management Company Attn:

Paul Collins, ext. 11
500 Alfred Nobel Drive, Ste. 250 Hercules, CA 94547
Phone: (510) 262-1795; Fax: (510) 262-1797
Email: [email protected]
Hours: M-F 9am – 5pm Closed 12-1 for lunch
ViewPointe – Rodeo, CA Collins Management Company Attn:

Genine Kennedy, ext. 14
500 Alfred Nobel Drive, Ste. 250 Hercules, CA 94547
Phone: (510) 262-1795; Fax: (510) 262-1797
Email: [email protected]
Hours: M-F 9am – 5pm Closed 12-1 for lunch
226

SPILL EMERGENCY RESPONSE PLAN

12 City of Hercules
June 2026

Homeowner Association Management Company
Victoria By The Bay Association Vierra Moore Company Attn:

Brandon Whitlow – Property Manager, x427
2870 Gateway Oaks Drive, Ste. 100 Sacramento, CA
95833
Phone: (916) 925-9000; Fax: (916) 567-6222
Email: [email protected]
Hours: M-F 8am – 5pm Closed 12-1 for lunch
Westwood Duets HOA

Felton Lampico
Scotts Valley Ben Lomond Mission Springs
Bonne Dunne
Peachtree Community Association Services Attn:

David Hallmark, ext. 34
30100 Mission Blvd. Hayward, CA 94544
Phone: (510) 487-3383; Fax: (510) 487-6936
Email: [email protected]
Emergency/Immediate Assistance: (800) 879-0476
Hours: M-F 9am-5pm Closed 12-1 for lunch
Wildwood at Village Park HOA

Wildwood
Bay Area Property Service Attn:

Maria Aguayo
1661 Tice Valley Blvd., Ste. 200 Walnut Creek, CA 94595 Phone: (925) 746.0542 Fax: (925) 746-0554
Email: [email protected];
Hours: M-F 9am – 5pm
Willow Glen – Rodeo, CA Collins Management Company Attn:

Grace Chang, ext. 24
500 Alfred Nobel Drive, Ste. 250 Hercules, CA 94547
Phone: (510) 262-1795; Fax: (510) 262-1797
Email: [email protected]
Hours: M-F 9am – 5pm Closed 12-1 for lunch
Willows Shopping Center Gallagher & Miersch Attn: Scott Gallagher 1390 Willow Pass Road, Ste. 220 Concord, CA 94520
Phone: (925) 671-7000 Fax: 925-671-9107
Email: [email protected]
Hours: M-F 8am – 5pm

227

SPILL EMERGENCY RESPONSE PLAN

13 City of Hercules
June 2026

Other Contacts
Animals
Animal Control (510) 374-3966 (510) 646-2995 (Weekends) Bee Removal (925) 685-9301 (CCC Mosquito & Vector Control) A & B Swarm Removal (510) 458-3900
Dan Davidson (510) 429-1717
Pat Homen (510) 357-3835
Rodent Control (925) 685-9301 (CCC Health Dept)
Governmental
Cal Dept of Transportation (510) 286-6359
California Highway Patrol (925) 646-4980 (707) 551-4200 Option 3 Communications Center)
Cal OSHA (925) 602-6517
Cal Trans/Delta Region/Maint. (925) 926-6112
City of Hercules (510) 799-8200
City of Hercules/Jose/PW (510) (799-8247
City of Hercules/Jeff/PW (Cell) (510) 812-4630
City of Richmond (510) 620-6538
CCC Flood Control (925) 313-2270 Mon. – Thurs 6:30 a.m. to 5:00 p.m.

CCC Flood Control/Maint. Div. (925) 313-7000
CCC Health Dept (925) 646-5225
CCC Public Works/Maint. Div. (925) 313-7000
CCC Sheriff (925) 646-2441
CCC Signal Maintenance (925) 313-7052 (925) 313-7054 (Pager Traffic Signals) Dept Motor Vehicles (800) 777-0133
East Bay Regional Parks (510) 544-3010 (510) 237-6896 (John Hitchen) EPA/Dept. of Toxic Substance (8-5) (510) 540-2122 (800) 260-3972 (ER Response) Rodeo/Hercules Fire (510) 799-4575
Hercules Police (510) 724-1111 Dispatch
Media (Newspaper)
San Francisco Chronicle (415) 777-1111
West County Times (510) 262-2787
228

SPILL EMERGENCY RESPONSE PLAN

14 City of Hercules
June 2026

Television
KGO - 7 (415) 954-7777
KPIX - 5 (415) 362-5550
KRON - 4 (415) 561-8000
KTVU - 2 (415) 834-1212
Medical
Concentra Medical Center (510) 222-8000 (Monday - Friday only) Doctors Hospital (San Pablo) (510) 970-5000
Kaiser Hospital (Martinez) (925) 372-1999
Kaiser Hospital (Richmond) (510) 307-1500
Kaiser Hospital (Vallejo) (707) 651-1000
Pipeline Companies
Chevron Pipelines (800) 762-3404
Kinder Morgan Pipelines (510) 233-2027
Tosco/Conoco/Phillips Pipelines (800) 448-7676
Transportation
AC Transit (510) 817-1717
BART (510) 464-6725
West Cat (510) 724-7993
Burlington Northern Santa Fe (800) 832-5452
*(909) 386-4217 (Emergency Service Interrupt)
Union Pacific Railroad (510) 891-7510 (800) 892-1283
Utilities
EBMUD (Maintenance Yard) (510) 222-7976 (510) 835-3000 – Main # After Hours) Pacific Bell 611
Pacific Gas & Electric (800) 743-5000
Underground Service Alert (800) 227-2600
West County Waste Water District (510) 222-6700 (510) 222-6799 (After Hours) Vendor Listings
Asphalt / Concrete
Syar Industries (510) 215-1555
Berkley Asphalt / Concrete (510) 526-1611
229

SPILL EMERGENCY RESPONSE PLAN

15 City of Hercules
June 2026

Building Supply / Hardware / Keys
Armor Locksmith (510) 799-1000
Dolan’s Lumber (510) 724-8753
El Cerrito Lumber (510) 234-2213
Ferguson Enterprises (925) 432-7375
Harbor Freight Tools (707) 645-0185
Humus (510) 233-7745
Lanier Electric (510) 215-5100
San Pablo Plumbing Supply (510) 234-5400
Zac Kit (707) 644-6676
Home Depot (510) 245-9572
Contractors
Andre’s Mechanical & General Eng (925) 323-1871 (Hercules Lift Stations) Aquatic Commercial Pool Service (408) 741-5871
Bill’s Underground (510) 719-1739 Cell# (510) 932-1736 Calcon System (925) 277-0665 (925) 570-8479
Carone & Sons (Joel) (Crockett) (510) 787-7283 (Roll Off Bins, Excavations, Haz Mat Lic.) Carone, Bruce (Concord) (925) 691-2030 Bruce & Lloyd Carone (Excavations) Bruce’s—Res: (925) 313-5980 Cell (925) 383-0095
Contra Costa Pool (510) 724-7665 (510) 799-4404
Ernies Plumbing (510) 758-1900 Cell# (510) 207-0825 Kel Aire (510) 758-4232
Morgan Fence (707) 428-3302
H&R Plumbing (510) 222-5556
Pacific Pipelines (707) 689-3357
Roto Rooter (925) 939-3100
Universal Building Supply (510) 527-1078 Janitorial Service Pacific Site Maintenance (510) 223-6597
Equipment Rental
Allied Propane (510) 237-7077
Bay Area Barricade (925) 686-1089
Cresco (925) 228-9811
Hertz Equipment (510) 307-4444
Rain for Rent (24 Hr) (510) 458-0200 (21,000 gals delivered in 24 hrs) 230

SPILL EMERGENCY RESPONSE PLAN

16 City of Hercules
June 2026

United Rentals (510) 562-3000
D.P. Nicoli (800) 695-5007 Shoring
The Construction Zone (925) 387-8013
Motels
Days Inn (Appian Way) (510) 222-9400
Motel #6 (Fitzgerald Drive) (510) 222-8174
Sewer & Storm Drain Supplies
Central Precast Concrete Inc. (925) 462-6802
D & L Supply (800) 422-0848
Phoenix Iron Works (510) 465-9900
Weco (707) 644-6661
Sewer Clean-up & Drying
E.V. Link (Bruce Barnett) (800) 413-2999 (707) 479-1375 Cure – Water Damage Restoration (925) 299-8706
Er: (800) 470-2873/Msg: (925) 299-9672
Cell: (925) 437-3113
Ideal Restoration (800) 379-6881 24 hr. Sewage Clean Up Towing
AAA Towing (800) 222-4357
Freeman Towing (510) 233-0878
J & O Tire (510) 237-6344
Oliver’s Tow (510) 758 3790
S & S Towing (510) 232-8000
Traffic Safety Supplies
Bay Area Barricade (925) 686-1089
California Bag Company (415) 824-6427
The Construction Zone (925) 387-8013
Zumar (800) 654-5164
231

17 City of Hercules
August 2023

City of Hercules
Warning

Raw Sanitary Sewer Overflow--Area Closed—Entry Prohibited

CONTAMINATED WATER

DO NOT DIGEST, WADE, SWIM, FISH
OR

COME IN CONTACT

PLEASE KEEP CHILDREN
AND

PETS OUT OF THE AREA

Questions concerning exposure, posting, and clean-up should be directed to the
City of Hercules Public Works Department during business hours at (510) 799-8200
232

SPILL EMERGENCY RESPONSE PLAN

18 City of Hercules
August 2023

City of Hercules
111 Civic Drive
Hercules, CA 94547
(510) 799-8200

Refusal/Acceptance of Overflow Clean-up Services
Resident/Owner Information
Overflow Address: _____________________________________________________________________________ Owner’s Address if different than above: ___________________________________________________________ Phone Number: _______________________________________________________________________________ Subject: Refusal/Acceptance of Property Clean-up Service Due To Sewage Overflow Provide details of overflow:
_______________________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________ _______________________________________________________________________________________________ Date: _________ Time: _________
By signing below, homeowner or resident acknowledges acceptance of clean-up services:

Signature:______________________________________________________________________________________ Printed Name: _________________________________________________________________________________ Date: _________________________________________________________________________________________ By signing below, homeowner or resident acknowledges that clean-up services were offered, but were refused.

Date: _________________________________________________________________________________________ Signature:______________________________________________________________________________________

233

CITY OF HERCULES
Sanitary Sewer Spill (Spill) Field Report WDID: 2SSO10141 | Form Rev. 5/26/26

City of Hercules | Sewer System Management Plan Spill Field Data Form

Page 1 of 6 ends

Hercules City CouncilSeptember 8, 2026

Hercules City Council
September 8, 2026