Professional Services Agreement Agreement No. 26-030
Project#63075/Foxboro Pavement Rehabilitation Page 1
City Council Resolution No. /crn5/ City Attorney Approved, 10292025
CITY OF HERCULES
PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is entered into and effective as of August 25, 2026 (“Effective Date”), by and between the City of Hercules, a California municipality (“City”), and Bellecci & Associates Inc DBA Sandbell - Bay Area, a C Corporation (“Consultant”) (individually, a “Party,” and collectively, the “Parties”).
1. Scope of Services. Consultant will provide the services set forth in the Scope of Services, attached and incorporated herein as Attachment A (the “Services”). Only the City Council, the City Manager, or authorized delegee may authorize any change or addition to the Scope of Services specified in Attachment A.
2. Term. This Agreement will begin on the Effective Date and will terminate upon the full and satisfactory completion of the Services or as otherwise specified in Attachment A, unless terminated sooner in accordance with Section 11 of this Agreement or extended by mutual agreement of the Parties pursuant to a written amendment to the Agreement . Time is of the essence with respect to all provisions of this Agreement that specify a time for performance.
3. Compensation. City will compensate Consultant for Services fully and satisfactorily performed in compliance with this Agreement, based on the terms and pricing set forth in Attachment B on Payment, which is attached to and incorporated into this Agreement, provided the total compensation during the term of the Agreement will not exceed $81,974.00, without prior written authorization by City. Consultant’s compensation is intended to encompass all direct and indirect costs to perform the Services, including overhead and profit.
Except as expressly provided in Attachment B, Consultant will not be entitled to reimbursement for expenses it incurs to provide the Services.
3.1. Invoices. City will pay Consultant for S ervices satisfactorily provided during each calendar month within 30 days following City’s receipt and approval of a detailed invoice.
The invoice must include, at a minimum: a description of the specific Services provided; the name, title/position, and hourly rate for each individual providing the Services; the date(s) upon which the Services were provided; the time spent providing the Services; the amount due for the Services ; and the basis for calculating the amount due. City reserves the right to withhold amounts in dispute based on Services not performed to City’s satisfaction, damage caused by unexcused delay in Consultant’s performance of Services, or other material default of this Agreement. Consultant will not stop or delay performance of the Services under this Agreement because of payment disputes.
3.2. Additional Services. If the City requests related services beyond the Scope of Services described in Attachment A, Consultant will provide City a written estimate for the additional services (“ Additional Services ”). Consultant will not provide Additional Services until Consultant has received written authorization from the City to perform the Additional Services. Unless otherwise specified in writing by City, all Additional Services will be subject to the same terms and conditions that apply to all other Services under this Agreement. Consultant will not be entitled to payment for Additional Services performed
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without City’s prior written authorization or for costs to correct Consultant’s errors or omissions in performing Services or Additional Services.
4. Independent Contractor. Consultant is an independent contractor under this Agreement and will have control over its work and the means and methods by which the Services are performed.
Consultant is not an employee of City and is not entitled to participate in any health, retirement, or similar employee benefits from the City. Consultant warrants that it will not represent itself as an employee of City. Except and only to the extent authorized under this Agreement, if at all, Consultant is not authorized to act as an agent of City.
5. Consultant’s Warranties.
5.1. Consultant represents and warrants that it has the professional skills and experience necessary to perform the Services and that it will perform the Services in a skillful and professional manner. Consultant further represents and warrants that it has all the necessary qualifications, licenses, and certifications to perform the Services, including a City business license, if applicable, which will be maintained throughout the term of the Agreement. Consultant will perform the Services in a manner consistent with the best professional practices and standards for Consultant’s profession in the Bay Area. Neither City’s acceptance of, nor payment for, the Services will operate as a waiver or release of any of Consultant’s obligations pursuant to this Agreement.
5.2. Consultant warrants that all Services provided under this Agreement will be performed in accordance with all applicable federal, state, and local laws , codes, ordinances, rules, regulations, and orders , including, but not limited to, conflict of interest laws and City policies.
5.3. Consultant warrants that Consultant has no present interest which would conflict in any manner with the performance of Services on the City’s behalf.
6. Health and Safety. Consultant may perform part of the Services at sites which contain unknown working conditions and contaminated materials. Consultant is solely responsible for the health and safety of Consultant’s employees, subconsultants , and agents during performance of the Services.
7. Subconsultants. Except as may be specified in Attachment A, Consultant will not subcontract any portion of the Services without prior written approval of City. The City’s approval will not be deemed to create any contractual relationship between the City and any such subconsultant, except that the City will be considered a third party beneficiary of the subcontract. Consultant will be fully responsible to City for the acts, errors , and omissions of Consultant's subconsultant s and of the persons either directly or indirectly employed by subconsultants. Consultant must bind its subconsultants in the same manner as Consultant is bound to City under this Agreement, including, but not limited to, the indemnity and insurance requirements.
8. Indemnity. Subsection 8.1 is not applicable to this Agreement if Consultant’s Services are “design professional” services as that term is used and defined in Civil Code § 2782.8.
Subsection 8.2 is applicable to this Agreement if Consultant’s Services are “design professional” services as that term is used and defined in Civil Code § 2782.8.
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City Council Resolution No. /crn5/ City Attorney Approved, 10292025
8.1. Non-Design Professional. To the full extent permitted by law, Consultant will indemnify, defend with counsel acceptable to City, and hold harmless City, its City Council, officers, officials, employees, agents, and volunteers (collectively, “City Indemnitees”) from and against any and all liability, actions, demands, loss, damage, claims, causes of action, settlements, charges, fines, expenses, and costs (including, without limitation, attorney fees, expert witness fees, and costs and fees of litigation) (collectively, “ Liability”) of every nature arising out of or in connection with Consultant’s acts or omissions with respect to this Agreement, except such Liability caused by the active negligence, sole negligence, or willful misconduct of any of the City Indemnitees. This indemnification obligation is not limited by any limitation on the amount or type of damages or compensation payable under Workers’ Compensation or other employee benefit acts, or by insurance coverage limits, and will survive the expiration or earl y termination of this Agreement. This Subsection 8.1 does not apply if the Services are design professional services provided by a licensed architect, landscape architect, professional engineer, or professional land surveyor, as further specified in Civil Code § 2782.8.
8.2. Design Professional. To the full extent permitted by law, and subject to the limitations set forth in Civil Code § 2782.8, Consultant will indemnify, defend with counsel acceptable to City, and hold harmless City, its City Council, officials, officers, employees, agents, and volunteers (collectively, “ City Indemnitees ”) from and against any and all liability, actions, demands, loss, damage, claims, causes of action, settlements, charges, fines, expenses, and costs (including, without limitation, attorney fees, expert witness fees, and costs and fees of litigation) (collectively, “ Liability”) of every nature which arises out of, pertains to, or relates to the negligence, recklessness, or willful misconduct of Consultant in the performance of this Agreement, except such Liability caused by the active negligence, sole negligence or willful mis conduct of any of the City Indemnitees . This indemnification obligation is not limited by any limitation on the amount or type of damages or compensation payable under Workers’ Compensation or other employee benefit acts, or by insurance coverage limits, and will survive the expiration or early termination of this Agreement. This Subsection 8.2 is applicable if the Services are design professional services provided by a licensed architect, landscape architect, professional engineer, or professional land surveyor, as further specified in Civil Code § 2782.8.
9. Insurance. Before providing any Services under this Agreement, Consultant is required to procure and provide proof of the insurance coverage required by this Section in the form of certificates and endorsements. Each certificate of insurance must state that the cover age afforded by the policy or policies will not be reduced, cancelled or allowed to expire without at least 30 days written notice to City, unless due to nonpayment of premiums, in which case at least ten days written notice will be made to City. The required insurance must cover the activities of Consultant and its employees and subcontractors relating to or arising from the performance of the Services, and must remain in full force and effect at all time s during the term of the Agreement. All required insurance must be issued by an insurer licensed to do business in the State of California, and each such insurer must have an A.M. Best financial strength rating of “A” or better and a financial size rating of “VIII” or better. If Consultant fails to provide any of the required coverage, City may, at its sole discretion, purchase such coverage at Consultant’s expense and deduct the cost from payments due to Consultant.
9.1. Policies. The following insurance policies and limits are required for this Agreement:
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City Council Resolution No. /crn5/ City Attorney Approved, 10292025
A. Commercial General Liability (“CGL”) Insurance. CGL insurance issued on an occurrence basis, written on a comprehensive general liability form, including coverage for liability arising from Consultant ’s and its subconsultant ’s acts or omissions in the performance of S ervices under this Agreement , including Consultant’s protective coverage, blanket contractual liability, products and completed operations, broad form property damage, with limits of at least $1,000,000 per occurrence and $2,000,000 general aggregate.
B. Automotive Liability Insurance. Automotive liability insurance for owned, non-owned, and hired vehicles with coverage of at least $1,000,000 combined single limit per accident for bodily injury, death, and property damage.
C. Workers’ Compensation Insurance and Employer’s Liability . The w orkers’ compensation insurance and employer’s liability insurance must comply with the requirements of the Labor Code, with limits of at least $1,000,000 or as otherwise required by statute. If Consultant is self-insured, Consultant must provide its Certificate of Permission to Self-Insure, duly authorized by the Department of Industrial Relations.
D. Professional Liability. The professional liability insurance policy must insure against Consultant’s errors and omissions in the provision of Services under this Agreement, in an amount of at least $1,000,000 combined single limit and $2,000,000 aggregate.
9.2. Subrogation Waiver. Each required policy must include an endorsement that the insurer waives any right of subrogation it may have against City or the City’s insurers.
9.3. Required Endorsements. The CGL policy, automotive liability policy, and any umbrella or excess insurance policy must include the following endorsements:
A. The City, including its City Council, officials, officers, employees, agents, volunteers, and consultants (collectively, “Additional Insured”) must be named as an additional insured for all liability arising out of the operations by or on behalf of the named insured, and the policy must protect the Additional Insured against any and all liability for personal injury, death, and property damage or destruction arising directly or indirectly from performance or non-performance of the Services.
B. The inclusion of more than one insured will not operate to impair the rights of one insured against another, and the coverages afforded will apply as though separate policies have been issued to each insured.
C. The insurance provided by Consultant is primary and no insurance or self-insurance held or owned by any Additional Insured may be called upon to contribute to a loss.
10. Dispute Resolution. In the event that any dispute arises between the Parties in relation to this Agreement, the Parties agree to meet face to face as soon as possible to engage in a good faith effort to resolve the matter informally. If the dispute is not resolved by informal discussions, the Parties agree to submit the dispute to mediation.
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Project#63075/Foxboro Pavement Rehabilitation Page 5
City Council Resolution No. /crn5/ City Attorney Approved, 10292025
10.1. Mediation. Either Party may give written notice to the other Party of a request to submit a dispute to mediation, and the Parties will schedule a mediation session to take place at a mutually agreed-upon date, time, and location. The Parties will jointly appoint a qualified, neutral mediator that is acceptable to each Party. The Parties will share the cost of the mediation equally, but each Party will bear its own costs to prepare for and participate in the mediation, including its own legal costs. Good faith participation in mediation pursuant to this Section is a condition precedent to either Party commencing litigation in relation to the dispute.
10.2. Claim Presentment. Nothing in this Agreement will be construed as a waiver of any of the claim presentment requirements set forth in Government Code § 900 et seq.
11. Termination.
11.1. Termination for Convenience. City may terminate this Agreement for convenience by giving ten calendar days written notice to Consultant. The notice of termination may include the effective date of termination and instructions for submitting all Work Product to City. If City elects to terminate the Agreement for convenience, it will pay Consultant for Services that City determines have been satisfactorily provided up to the effective date of termination, but City may withhold final payment, in whole or in part, pending delivery to City of all Work Product.
11.2. Termination for Cause. If Consultant breaches this Agreement by failing to timely or satisfactorily perform any of its obligations or otherwise violates the terms of this Agreement, the City may terminate this Agreement for cause by giving written notice five calendar days prior to the effective date of termination, specifying the reason for termination, the effective date of the termination, and any instructions for submitting all Work Product to City. Consultant will be entitled to payment for all Services that City determinates have been satisfactorily provided up to the effective date of termination, except that City may deduct from final payment the total amount of any costs incurred by City because of Consultant’s breach of the Agreement. City may also withhold final payment, in whole or in part, pending delivery to City of all Work Product.
12. Confidentiality. Unless disclosure is required by applicable law or valid court order, Consultant will maintain the confidentiality of all non -public information made known to or discovered by Consultant in connection with this Agreement and will not disclose or otherwise disseminate any information conveyed by or through the City to Consultant relating to this Agreement. Consultant will immediately notify City in writing of any request for Consultant to disclose any such information.
13. Work Product and Copyrights. City will be the sole owner of all rights to any work product, in any form, which has been prepared by Consultant or its subconsultants on City’s behalf pursuant to this Agreement (“Work Product”), including copyright interests. All Work Product not already provided to City during the term of the Agreement will be delivered to City immediately upon completion of the Services, expiration of the term, or termination of this Agreement, whichever occurs first. City and its employees, agents, representatives, and assigns may use the Work Product, in whole or in part, or in modified form, for any purposes City may deem appropriate without payment of any additional compensation to Consultant.
Consultant will not disclose any Work Product to any third party without the written permission
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of City. If Consultant uses copyrighted material in the performance of the Services, Consultant must secure the necessary permission and pay any royalties or fees required to use such copyrighted material.
14. Records. Consultant will keep and maintain full and complete documentation and accounting records, employee time sheets, and correspondence pertaining to performance of the Services, including Consultant’s costs to perform the Services . Consultant will make such documents available for review and/or audit by City or City’s authorized representatives during normal business hours for at least four years following completion of the Services, expiration of the term, or termination of the Agreement, whichever occurs first. Consultant’s records may also be subject to examination and audit by the California State Auditor, pursuant to Government Code § 8546.7.
15. Testimony. Consultant agrees to testify at City’s request if litigation is brought against City in connection with the Services. Unless the action is brought by Consultant or is based upon Consultant’s alleged negligence or malfeasance, City will compensate Consultant for its preparation and testimony at an hourly rate not to exceed Consultant’s hourly rates for this Agreement, as set forth in Attachment B.
16. Compliance with City Policies.
16.1. Prevention of Nepotism and Cronyism in Contracting. Consultant warrants that it is eligible for contracting with the City in accordance with the City’s policy for Prevention of Nepotism and Cronyism in Employment and Contracting, as set forth in § 2-3.401 et seq. of the City’s Municipal Code, available on the City’s website at: https://www.herculesca.gov/ (as used in this subsection, the “Policy”). Consultant further warrants and certifies that it has reviewed, understands, and agrees to comply with the requirements of the Policy, and that Consultant is not in violation of the Policy.
16.2. Compliance with the California Equal Pay Act. Consultant warrants that it is eligible for contracting with the City in accordance with the City’s policy for City Contractor Equal Pay Act Compliance, as set forth in § 2-3.501 et seq. of the City’s Municipal Code, available on the City’s website at: https://www.herculesca.gov/. Consultant must comply with the requirements thereof and will complete the “Contractor Acknowledgment of Compliance with the California Equal Pay Act,” using the form attached as Attachment C to this Agreement, and submit a fully executed copy with the executed Agreement.
17. Notice. Any notice, billing, or payment required by this Agreement must be made in writing, and sent to the other Party by personal delivery, U.S. Mail, a reliable overnight delivery service, or by email as a PDF (or comparable) file. Notice is effective upon deli very, except that service by U.S. Mail is deemed effective on the second working day after deposit for delivery. Notice for each Party will be given as follows:
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Project#63075/Foxboro Pavement Rehabilitation Page 7
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CITY OF HERCULES (CITY) BELLECCI & ASSOCIATES INC DBA
SANDBELL - BAY AREA (CONTRACTOR)
111 Civic Drive 1390 Willow Pass Road
Hercules, CA 94547 Concord, CA 94520
(510) 799-8200 925-318-2071
Attn: Mike Roberts Attn: Robert Broestl
Email: [email protected] Email: [email protected]
18. General Provisions.
18.1. Assignment and Successors. Consultant will not assign, transfer, subcontract, or otherwise substitute its rights or obligations under this Agreement, in whole or in part, without City’s prior written consent. This Agreement is binding on the lawful heirs, successors, and permitted assigns of the Parties.
18.2. Third Party Beneficiaries. There are no intended third party beneficiaries to this Agreement.
18.3. Nondiscrimination. Consultant will not discriminate in the employment of persons under this Agreement because of race, color, ancestry, national origin, religion, sex, marital status, sexual orientation, gender, gender identity, age, medical condition, disability, veteran status, or other prohibited basis. All nondiscrimination rules or regulations required by law to be included in this Agreement are incorporated by reference.
18.4. Governing Law and Venue. This Agreement will be governed by California law, and venue will be in the Superior Court of California, Contra Costa County, and no other place. Consultant waives any right it may have pursuant to Code of Civil Procedure § 394 to file a motion to transfer any action arising from or relating to this Agreement to a venue outside of Contra Costa County, California. Consultant submits, and waives any objection, to the exercise of personal jurisdiction by the Superior Court of California.
18.5. Attorneys’ Fees. If any action at law or in equity, including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing Party will be entitled to reasonable attorneys’ fees, which may be set by the court in the s ame action or in a separate action brought for that purpose, in addition to any other relief to which that Party may be entitled.
18.6. Integration. This Agreement, including the documents incorporated herein and authorized amendments hereto, constitutes the final, complete, and exclusive terms of the agreement between the Parties regarding the Services, and supersedes all prior oral or written understandings or agreements between the Parties pertaining to the Services.
18.7. Severability. If any provision of this Agreement is determined to be illegal, invalid, or unenforceable, in whole or in part , the remaining provisions of the Agreement will
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remain in full force and effect , provided that the remainder of the Agreement can be reasonably interpreted to give effect to the intentions of the Parties.
18.8. Amendment. This Agreement may only be modified by a written amendment duly authorized and executed by both Parties.
18.9. Provisions Deemed Inserted. Every provision of law required to be inserted in this Agreement will be deemed to be inserted, and this Agreement will be construed and enforced as though any such required provision was fully set forth herein . If it is discovered that through mistake or otherwise that any required provision is not inserted, or not correctly inserted, this Agreement will be amended to make the insertion or correction.
18.10. Precedence. If any provision in any document attached to or incorporated in this Agreement conflicts with or is inconsistent with the provisions set forth in the body of this Agreement, the provisions set forth in the body of this Agreement will control over any such conflicting or inconsistent provisions.
18.11. Waiver. City’s waiver of a breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement will not be effective unless it is in writing and signed by the City. City’s waiver of any breach, failure, right, or remedy will not be deemed a waiver of any other breach, failure, right, or remedy, whether or not similar, nor will any waiver constitute a continuing waiver unless specified in writing by City.
18.12. Force Majeure. If either Party is delayed , hindered in , or prevented from performing any act required under this Agreement because of strikes, lockouts, natural disasters, failure of power, riots, insurrection, war, fire or other casualty, or other reason beyond the reasonable control of the Party delayed, excluding financial inability (“Force Majeure Event”), performance of that act will be excused for the period during which and to the extent the Force Majeure Event delays, hinders, or prevents performance of that act, and the period for that performance will be extended for an equivalent period. Delay or failure to perform resulting from a lack of funds or from circumstances within a Party’s control do not constitute Force Majeure Events. The Party claiming delay, hinderance, or excusal based on a Force Majeure Event will provide written notice to the other Party within 48 hours of the Force Majeure Event with a reasonable estimate of the period of the delay or inability to perform.
18.13. Subsequent Contract. In accordance with Government Code § 1097.6, Consultant’s duties and Services under this Agreement do not include preparing or assisting City with any portion of City’s preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with City, unless otherwise specified in Attachment A. City will at all times retain responsibility for public contracting, including with respect to a subsequent phase of the project for which Consultant renders Services, if any . Consultant’s participation in the planning, discussions, or drawing of project plans or specifications , if any, will be limited to conceptual, preliminary, or initial plans or specifications , unless otherwise specified in Attachment A . Consultant will cooperate with City to ensure that all bidders or respondents for a subsequent contract on any subsequent phase of the project for which
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Consultant renders Services, if any, have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by Consultant pursuant to this Agreement, if any.
18.14. Headings. The headings in this Agreement are included for convenience only and will not affect the construction or interpretation of any provision in this Agreement or any of the rights or obligations of the Parties.
18.15. Interpretation. In the event this Agreement is ever construed in any dispute between the Parties, it will be deemed to have been prepared jointly by the Parties. The rule of construction to the effect that ambiguities are to be resolved against the drafting Party will not be employed in interpreting this Agreement.
18.16. Execution in Counterparts. This Agreement may be executed in any number of counterparts, each of which will be an original, but all of which together will constitute one instrument.
18.17. Authorization. Each individual signing below warrants that he or she is authorized to do so by the Party that he or she represents, and that this Agreement is legally binding on that Party. If Consultant is a corporation, signatures from two officers of the corporation are required pursuant to California Corporations Code § 313.
18.18. Electronic Signatures. Each Party acknowledges and agrees that this Agreement may be executed by electronic or digital signatures, which will be deemed an original signature for all purposes and will have the same force and effect as an original signature.
[Signature page follows.]
Daniel Leary
Principal
8/27/2026
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Please upload completed Insurance Form here:
/IF1/
/i3/
Please upload completed W9 Form here: /W91/
Attachments:
Attachment A: Scope of Services
Attachment B: Payment
Attachment C: Contractor Acknowledgment of Compliance with the California Equal Pay Act
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City Council Resolution No. /crn5/ City Attorney Approved, 10292025 Attachment A
SCOPE OF SERVICES
Project Understanding
We understand that the City of Hercules would like Sanbell to provide construction management and inspection for the construction of the Foxboro Pavement Rehabilitation Project - Phase 1.
We will provide a qualified construction management Team to perform a wide range of services including but not limited to: field inspections, daily inspection reports, quality assurance, materials verifications, traffic control review and document control.
Project Approach
We anticipate that the services our Resident Engineer will provide for the Construction Management and Inspection Services for Foxboro Pavement Rehabilitation Project will include, but not be limited to the following:
Task 1 Construction Phase (Construction Contract 20 Working Days) a. Provide full-time inspection services for the duration of the construction of the project to ensure that provisions of the contract documents are being fulfilled b. Prepare inspection reports, when on site, documenting observed construction activities c. Take digital photographs providing documentation of construction d. Coordinate with special inspectors
e. Coordinate with utility companies
f. Verify compliance with approved traffic control plans g. Document changes in the field to compare to the Contractor record drawing markups h. Prepare weekly working day statements
i. Measure quantities of items constructed and prepare progress payment applications j. Conduct as-needed project meetings
k. Coordinate with appropriate City staff to discuss project issues l. Public relations with residents and businesses impacted by construction m. Provide the City with copies of the construction management documentation n. Review the Contractor’s schedule and notify the City of changes that affects the on-time completion of the project
o. Prepare and assist the City in negotiation of change orders p. Review, comment and facilitate responses to requests for information (RFI) q. Monitor and enforce Construction Contractor’s compliance with SWPPP/BMPs r. Coordinate final project inspection
Task 2 Post-Construction Services
a. Perform site inspections to determine if facilities are complete and in compliance with contract documents
b. Prepare punch-list and inspect punch-list corrective actions c. Prepare final progress payment for the project including the costs all bid items constructed and approved change orders recommendations to City to release of payments and retention to contractor
d. Oversee completion of record drawing (as-built)
e. Transmit all project files and record drawing to the City for archiving
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Office Support and Management
Our construction administration assistant will, proofread and add selective photos to the inspector’s handwritten report. The finalized inspection report with photos will be provided to the City in an electronic PDF format. Our construction manager will provide support on an as- needed basis for the resident engineer by consulting on field related issues that arise during construction.
Construction Design Support
Sanbell design Team will attend the preconstruction meeting with the contractor, City staff and applicable utility companies. We will review the contractor submittals for compliance with the specifications and respond within ten days. We will also clarify questions regarding the plans (RFIs), review change order requests from the contractor and prepare as-needed plan modifications for the change orders. We will also participate in the final walk through of constructed project and the preparation of “punch list” of deficient work.
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City Council Resolution No. /crn5/ City Attorney Approved, 10292025 Attachment B
PAYMENT
City of Hercules
Foxboro Pavement Rehabilitation Project - Phase 1
Inspection & Construction Management Services
BUDGET/COST PROPOSAL