STAFF REPORT TO THE CITY COUNCIL
DATE: Regular Meeting of September 22, 2026
TO: Mayor and Members of the City Council
VIA: Patrick Tang, Interim City Manager
SUBMITTED BY: Mike Roberts, Interim Public Works Director/City Engineer SUBJECT: Acceptance of the Hercules Police Lobbies Project RECOMMENDED ACTION:
Adopt a resolution accepting the Hercules Police Lobbies Project contract with GSP Construction, Inc. as complete for a total amount of $264,935 and authorizing the filing of the Notice of Completion with the Contra Costa County Recorder’s Office.
BACKGROUND:
The Hercules Police Lobbies Project was awarded at the September 9, 2025, City Council meeting to GSP Construction, Inc. (GSP) for the low bid amount of $255,216 with provisions for up to a 10 percent contingency of $25,522 for a total authorized expenditure amount of $280,738. The project consisted of improving the two existing lobbies at the Hercules Police Department to enhance safety and the public safety officer - customer interface. The renovations added a customer service counter, created a dedicated lobby area separate from the main police department office, and upgraded to bullet-proof walls.
ANALYSIS:
GSP has completed all work on the Project in accordance with the plans and specifications and to the satisfaction of the City Engineer. The final cost to complete the project was $264,935.
Night Lobby Day Lobby
It is recommended the Hercules Police Lobbies Project be accepted at this time so the Notice of Completion can be filed with the Contra Costa County Recorder’s Office to allow final payment to be made to the contractor.
ENVIRONMENTAL REVIEW:
The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301, Existing Facilities, which consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use.
FISCAL IMPACT:
This Project was included in the 2025 Capital Improvement Program and the adopted FY 25-26 Budget. Police Impact Fees and Asset Seizure Funds were allocated to fully fund the Project. Change orders for additional ceiling and flooring replacement in the amount of $9,719 were necessary to complete the project. The final cost of $264,935 was within the available 10% contingency and unexpended funding will be unobligated and available for other qualifying expenditures in the future.
The final budget for the Police Lobbies Project is as follows:
Funding Sources:
Police Impact Fee $200,000
Asset Seizure Fund $112,722
Total Revenue $264,935
Expenditures accounts:
Base Construction Contract $255,216
Change Orders $9,719
Total Expenditures $264,935
ATTACHMENTS:
Attach 1- Resolution
Attach 2- Notice of Completion
Financial Impact
Description: Expenditure amount not to exceed $280,738
Funding Source:
Police Impact Fee Fund No. 244 $200,000
Asset Seizure Fund Fund No. 101 $ 64,935
Budget Recap:
Total Estimated cost: $312,722 New Revenue: $
Amount Budgeted: $312,722 Lost Revenue: $
New funding required: $ New Personnel: $
Council Policy Change: Yes No