CITY COUNCIL SPECIAL MEETING - February 27, 2023
City Hall
1315 Valley Drive
Hermosa Beach, CA
9025
4 City of Hermosa Beach
Special Meeting Agenda - Fina
l
City Council
Mayo
r
Ray Jackson
Mayor Pro Tem
Justin Massey
Councilmemb
ers
Dean Francois
Rob Saemann
Mike Detoy
Monday, February 27, 2023
5:00 PM
CALL AND NOTICE OF SPECIAL MEETING:
APPLICANT INTERVIEWS FOR PLANNING COMMISSION AND
ONLY THOSE MATTERS SET FORTH ON THE AGENDA
PUBLIC MEETING VIEWING OPTIONS
The public may participate via the following:
1. IN PERSON - Council Chambers, 1315 Valley Drive, Hermosa Beach, CA 90254
2. ZOOM - https://us02web.zoom.us/j/8996820782
8?
pwd=bXZmWS83dmxHWDZLbWRTK2RVaUxaUT09
2. 3. PHONE - Toll Free: (833) 548-0276; Meeting ID: 899 6820 7828, then #; Passcode: 472825 As a courtesy, the City will also plan to broadcast the meeting via the following listed mediums.
However, these are done as a courtesy only and are not guaranteed to be technically feasible. Thus, in order to guarantee live-time viewing and/or public participation, members of the public shall attend in Council Chambers or log in via ZOOM.
4. CABLE TV - Spectrum Channel 8 and Frontier Channel 31 in Hermosa Beach
5. YOUTUBE - https://www.youtube.com/c/CityofHermosaBeach90 254
6. LIVE STREAM - www.hermosabeach.gov and visit the Agendas/Minutes/Videos page If you experience technical difficulties while viewing a meeting on any of our digital platforms, please try another viewing option. View City Council staff reports and attachments at www.hermosabeach.gov and visit the Agendas/Minutes/Video page.
Council Chambers WiFi
Network ID: CHB-Guest
Password: chbgues
t
To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices (ALD) are available for check out at the meeting. If you require special assistance to participate in this meeting, you must call or submit your request in writing to the Office of the City Clerk at (310) 318-0204 or at [email protected]
at least 48 hours before the meeting.
Submit Supplemental eComments
Submit an eComment via Speak Up Hermosa at hermosabeach.granicusideas.com by 3:00 p.m. on the meeting date.
NOTICE OF SPECIAL MEETING AND AGEN
DA
NOTICE IS HEREBY GIVEN, that the Mayor of the City of Hermosa Beach has called a Special Meeting of the City Council to take place on Monday, February 27, 2023 at 5:00 p.m. to consider and take action on only those matters set forth on the agenda below.
5:00 PM - PLANNING COMMISSION INTERVIEWS
I. CALL
TO ORDER
II. PLEDGE
OF ALLEGIANCE
III. ROLL
CALL
IV. APPROVAL
OF AGENDA
V. PUBLIC
COMMEN
T
Public comments are limited to the items listed on this special meeting agenda. Speakers can comment on an agenda item at this time or wait until the item is heard.
1. IN PERSON - Council Chambers, 1315 Valley Drive, Hermosa Beach, CA 90254
2. ZOOM - https://us02web.zoom.us/j/8996820782
8?
pwd=bXZmWS83dmxHWDZLbWRTK2RVaUxaUT09 and use 'Raise Hand' feat ure.
3. PHONE - Toll Free: (833) 548-0276; Meeting ID: 899 6820 7828, then #; Passcode: 472825 Press *9 to 'Raise Hand' and then *6 to unmute yourself line when prompted.
4. EMAIL - Email comments to
[email protected]
by 3:00 p.m. on the meeting date.
5. ECOMMENT - Submit an eComment via Speak Up Hermosa at hermosabeach.granicusideas.com by 3:00 p.m. on the meeting date.
VI. INTERVIEWS
a)
23-01
20 INTERVIEWS TO FILL ONE TERM ENDING
JUNE 30, 2023 ON THE PLANNING COMMISSION
Five applicants applied for the advertised vacancy and were notified of the date, time, and place of the scheduled interviews. The applicants (listed alphabetically)
are:
Angie Silverman
Anne Williams
Jonathan Wicks
Kate Hirsch
Liliana Letti
eri
VII. MUNICIPAL
MATTER
S
a)
REPO
RT
23-00
81 APPOINTMENT TO PLANNING COMMISSION
(City Clerk Myra Maravilla)
Staff recommends City Council appoint one new member to the Planning Commission for the remainder of the term ending June 30, 2023.
Recommendati
on:
b)
REPO
RT
23-00
80 ADOPTION OF UPDATED RECORDS RETENTION SCHEDULES
(City Clerk Myra Maravilla)
Staff recommends City Council adopt a Resolution of the City of Hermosa Beach, California, adopting a records retention schedule, authorizing destruction of certain City records (Attachment 2).
Recommendati
on:
c)
REPO
RT
23-00
82 AWARD CONSTRUCTION CONTRACT TO JILK HEAVY
CONSTRUCTION, INC. AND APPROVE CONTRACT AMENDMENTS
WITH JMC2, INC. AND GHD FOR CIP 629 MUNICIPAL PIER
STRUCTURAL REPAIRS AND CIP 660 MUNICIPAL PIER
ELECTRICAL RE
PAIRS
(Public Works Director Joe SanClemente)
Staff recommends City Council:
Recommendati
on:
1. Award a construction contract for CIP 629 Municipal Pier Structural Repairs and CIP 660 Municipal Pier Electrical Repairs to Jilk Heavy Construction, Inc. in the amount of $2,243,263 (Attachment 3);
2. Authorize the Director of Public Works to establish a 25 percent project contingency amount of $560,815;
3. Adopt the attached resolution entitled "A Resolution of the City Council of the City of Hermosa Beach Approving the Construction of CIP No. 629 and CIP 660 Municipal Pier Structural and Electrical Repairs Pursuant to Government Code Section 830.6 and Establishing a Project Payment Account" (Attachment 4);
4. Approve the First Amendment to an Agreement with GHD to provide professional services to process a Coastal Commission application and permit coordination for the Municipal Pier repairs to extend the term to March 21, 2024 and to increase the contract amount by $15,000, resulting in a total amended not-to-exceed contract amount of $43,480 (Attachment 5);
5. Approve the Second Amendment to an agreement with JMC2 to provide professional services for Municipal Pier structural assessment and inspection support and increase the amount by $35,330, resulting in a total amended not-to-exceed contract amount of $90,000 (Attachment 6);
6. Restore appropriated funds previously released in the amount of $1,300,000 for CIP 629 Municipal Pier Structural Repairs, CIP 660 Municipal Pier Electrical Repairs, and 623 Pier Structural Inspection and Evaluation as outlined in the fiscal impact to cover the increase in construction costs;
7. Authorize the Mayor to execute the proposed contracts and the City Clerk to attest, subject to approval by the City Attorney; and
8. Authorize the Director of Public Works to file a Notice of Completion following final completion of the project.
d)
REPO
RT
23-00
71 AWARD OF PROFESSIONAL SERVICES AGREEMENTS
FOR ON-CALL CIVIL ENGINEERING SERVICES
(Public Works Director Joe SanClemente)
Staff recommends City Council:
Recommendati
on:
1. Award a contract for on-call civil engineering services to KOA Corporation at a not-to-exceed amount of $1,000,000 for a term of five years ending February 28, 2028, with an option to allow the City Manager to extend up to one year (Attachment 8);
2. Award a contract for on-call civil engineering services to Psomas at a not-to-exceed amount of $1,000,000 for a term of five years ending February 28, 2028, with an option to allow the City Manager to extend up to one year (Attachment 9);
3. Award a contract for on-call civil engineering services to John M. Cruikshank Consulting, Inc. at a not-to-exceed amount of $1,000,000 for a term of five years ending February 28, 2028, with an option to allow the City Manager to extend up to one year (Attachment 10);
4. Award a contract for on-call civil engineering services to Michael Baker International at a not-to-exceed amount of $1,000,000 for a term of five years ending February 28, 2028, with an option to allow the City Manager to extend up to one year (Attachment 11);
5. Award a contract for on-call civil engineering services to Kimley-Horn & Associates, Inc. at a not-to-exceed amount of $1,000,000 for a term of five years ending February 28, 2028, with an option to allow the City Manager to extend up to one year (Attachment 12); and
6. Authorize the Mayor to execute and the City Clerk to attest the proposed agreements subject to approval by the City Attorney.
e)
REPO
RT
23-00
89 AWARD OF PROFESSIONAL SERVICES AGREEMENTS
FOR ON-CALL AMERICANS WITH DISABILITIES ACT (ADA)
EXPERTISE SERVICES
(Public Works Director Joe SanClemente)
Staff recommends City Council:
Recommendati
on:
1. Award a contract for on-call ADA expertise services to Access Inc. at a not-to-exceed amount of $400,000 for a term of five years ending February 28, 2028, with an option to allow the City Manager to extend up to one additional year (Attachment 5);
2. Award a contract for on-call ADA expertise services to Bureau Veritas at a not-to-exceed amount of $400,000 for a term of five years ending February 28, 2028, with an option to allow the City Manager to extend up to one additional year (Attachment 6); and
3. Authorize the Mayor to execute and the City Clerk to attest the proposed agreements subject to approval by the City Attorney.
f)
REPO
RT
23-01
00 UPDATE AND DISCUSSION OF OPTIONS FOR
PARKING LOT D IMPROVEMENTS (CIP 682)
(Environmental Programs Manager Douglas Krauss)
Staff recommends City Council:
Recommendati
on:
1. Receive an update on the Parking Lot D project and Conceptual Rendering (Attachment 1); and
2. Provide staff with feedback or direction on next steps, if so desired.
VIII. ADJOURN
MENT
No Item Selected
This item has no attachments
1 Planning Commission Application-Angie Silverman.pdf
2 Planning Commission Application-Anne Williams.pdf
3 Planning Commission Application-Jonathan Wicks.pdf
4 Planning Commission Application-Kate Hirsch.pdf
5 Planning Commission Application-Liliana Lettieri.pdf
1 Application for Angie Silverman.pdf
2 Application for Anne Williams.pdf
3 Application for Jonathan Wicks.pdf
4 Application for Kate Hirsch.pdf
5 Application for Liliana Lettieri.pdf
6 SUPPLEMENTAL ecomments for item 7a.pdf
1 Application for Angie Silverman.pdf
2 Application for Anne Williams.pdf
3 Application for Jonathan Wicks.pdf
4 Application for Kate Hirsch.pdf
5 Application for Liliana Lettieri.pdf
6 SUPPLEMENTAL ecomments for item 7a.pdf
1 Resolution No. 10-6699.pdf
2 Draft Resolution.pdf
3 SUPPLEMENTAL ecomments for item 7b.pdf
1 Resolution No. 10-6699.pdf
2 Draft Resolution.pdf
3 SUPPLEMENTAL ecomments for item 7b.pdf
1 Bid Summary Log.pdf
2 Jilk Heavy Construction Inc. Bid Documents.pdf
3 Draft Agreement.pdf
4 Draft Resoultion.pdf
5 Proposed First Amendment to Agreement with GHD.pdf
6 Proposed Second Amendment to Agreement with JMC2.pdf
7 PowerPoint - Award-Pier-contract.pdf
1 Bid Summary Log.pdf
2 Jilk Heavy Construction Inc. Bid Documents.pdf
3 Draft Agreement.pdf
4 Draft Resoultion.pdf
5 Proposed First Amendment to Agreement with GHD.pdf
6 Proposed Second Amendment to Agreement with JMC2.pdf
7 PowerPoint - Award-Pier-contract.pdf
1 RFQ 23-001.pdf
2 KOA Corporation Proposal.pdf
3 Psomas Proposal.pdf
4 John M. Cruikshank Consultants Inc. Proposal.pdf
5 Michael Baker International Proposal.pdf
6 Kimley-Horn & Associates Inc. Proposal.pdf
7 December 17 2019 City Council Report.pdf
8 Proposed Agreement with KOA Corporation.pdf
9 Proposed Agreement with Psomas.pdf
10 Proposed Agreement with John M. Cruikshank Inc..pdf
11 Proposed Agreement with Michael Baker International.pdf 12 Proposed Agreement with Kimley-Horn & Associates Inc..pdf 13 SUPPLEMENTAL ecomments for item 7 d.pdf
14 PowerPoint - Award-Civil-on-call.pdf
1 RFQ 23-001.pdf
2 KOA Corporation Proposal.pdf
3 Psomas Proposal.pdf
4 John M. Cruikshank Consultants Inc. Proposal.pdf
5 Michael Baker International Proposal.pdf
6 Kimley-Horn & Associates Inc. Proposal.pdf
7 December 17 2019 City Council Report.pdf
8 Proposed Agreement with KOA Corporation.pdf
9 Proposed Agreement with Psomas.pdf
10 Proposed Agreement with John M. Cruikshank Inc..pdf
11 Proposed Agreement with Michael Baker International.pdf 12 Proposed Agreement with Kimley-Horn & Associates Inc..pdf 13 SUPPLEMENTAL ecomments for item 7 d.pdf
14 PowerPoint - Award-Civil-on-call.pdf
1 RFQ 23-002.pdf
2 Access Inc. Proposal.pdf
3 Bureau Veritas Proposal.pdf
4 Propsed Agreement with Access Inc.pdf
5 Propsed Agreement with Bureau Veritas.pdf
6 PowerPoint - Award ADA On-Call.pdf
1 RFQ 23-002.pdf
2 Access Inc. Proposal.pdf
3 Bureau Veritas Proposal.pdf
4 Propsed Agreement with Access Inc.pdf
5 Propsed Agreement with Bureau Veritas.pdf
6 PowerPoint - Award ADA On-Call.pdf
1 Parking Lot D Conceptual Rendering.pdf
2 SUPPLEMENTAL ecomments for item 7f.pdf
1 Parking Lot D Conceptual Rendering.pdf
2 SUPPLEMENTAL ecomments for item 7f.pdf