CITY COUNCIL - May 09, 2023
City Hall
1315 Valley Drive
Hermosa Beach, CA
9025
4 City of Hermosa Beach
Regular Meeting Agenda - Fina
l
City Council
Mayo
r
Ray Jackson
Mayor Pro Tem
Justin Massey
Councilmemb
ers
Dean Francois
Rob Saemann
Mike Detoy
Tuesday, May 9, 2023
5:00 PM
Closed Session - 5:00 PM
Open Session - 6:00 PM
PUBLIC MEETING VIEWING OPTIONS
The public may participate via the following:
1. IN PERSON - Council Chambers, 1315 Valley Drive, Hermosa Beach, CA 90254
2. ZOOM - https://us02web.zoom.us/j/8996820782
8?
pwd=bXZmWS83dmxHWDZLbWRTK2RVaUxaUT09
2. 3. PHONE - Toll Free: (833) 548-0276; Meeting ID: 899 6820 7828, then #; Passcode: 472825 As a courtesy, the City will also plan to broadcast the meeting via the following listed mediums.
However, these are done as a courtesy only and are not guaranteed to be technically feasible. Thus, in order to guarantee live-time viewing and/or public participation, members of the public shall attend in Council Chambers or log in via ZOOM.
4. CABLE TV - Spectrum Channel 8 and Frontier Channel 31 in Hermosa Beach
5. YOUTUBE - https://www.youtube.com/c/CityofHermosaBeach90 254
6. LIVE STREAM - www.hermosabeach.gov and visit the Agendas/Minutes/Videos page If you experience technical difficulties while viewing a meeting on any of our digital platforms, please try another viewing option. View City Council staff reports and attachments at www.hermosabeach.gov and visit the Agendas/Minutes/Video page.
Council Chambers WiFi
Network ID: CHB-Guest
Password: chbgues
t
To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices (ALD) are available for check out at the meeting. If you require special assistance to participate in this meeting, you must call or submit your request in writing to the Office of the City Clerk at (310) 318-0204 or at [email protected]
at least 48 hours before the meeting.
Written Communication
Persons who wish to have written materials included in the agenda packet at the time the agenda is published on the City's website must submit their written communication to the City Clerk’s office by noon, one week before the meeting date.
Supplemental communications may be submitted via eComment or emailed to [email protected]
. Supplemental materials must be received by 3:00 p.m. on the date of the meeting to be posted to the corresponding agenda item before the meeting begins. Supplemental materials submitted after 3:00 p.m. on the date of the meeting but before the meeting ends will be posted to the agenda packet the next business day.
Submit Supplemental eComments
Submit an eComment via Speak Up Hermosa at hermosabeach.granicusideas.com by 3:00 p.m. on the meeting date.
5:00 PM - CLOSED SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMENT ON THE CLOSED SESSION AGENDA
The public is invited to attend and provide public comment. Public comments are limited to 3 minutes per speaker. This Public Comment period is limited to Closed Session agenda items only.
1. IN PERSON - Council Chambers, 1315 Valley Drive, Hermosa Beach, CA 90254
2. ZOOM - https://us02web.zoom.us/j/8996820782
8?
pwd=bXZmWS83dmxHWDZLbWRTK2RVaUxaUT09 and use 'Raise Hand' feat ure.
3. PHONE - Toll Free: (833) 548-0276; Meeting ID: 899 6820 7828, then #; Passcode: 472825 Press *9 to 'Raise Hand' and then *6 to unmute yourself line when prompted.
4. EMAIL - Email comments to
[email protected]
by 3:00 p.m. on the meeting date.
5. ECOMMENT - Submit an eComment via Speak Up Hermosa at hermosabeach.granicusideas.com by 3:00 p.m. on the meeting date.
RECESS TO CLOSED SESSION
a)
23-027
3 MINUT
ES
:
Approval of minutes of Closed Session held on April 25, 2023. b)
23-028
0 CONFERENCE WITH LABOR NEGOTIATOR: Personnel Rules
Government Code Section 54957.6
City Negotiat
or:
City Manager
Employ
ee
Organizatio
ns:
Hermosa Beach Police Officers’ Association
Police Management Bargaining Group
Teamsters Union, Local 911
Professional and Administrative Employee Group
Management Employee Group
Unrepresented Employee
Group
CONFERENCE WITH LEGAL COUNSEL: Litigation Update
Pending Litigation - Government Code Section 54956.9(d)(1) The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation. c)
23-027
5 Name of Case:
MUZATKO, RACHEL, Case Number: 20TRCV00048
6:00 PM - OPEN SESSION
CALL TO ORDER
II. PLEDGE
OF ALLEGIANCE
III. ROLL
CALL
IV. CLOSED
SESSION REPORT
V. ANNOUNCEMENTS
- UPCOMING CITY EVENTS
VI. APPROVAL
OF AGENDA
This is the time for the City Council to discuss any changes to the order of agenda items.
VII. PROCLAMATIONS
/ PRESENTATIONS
a)
b)
c)
d)
23-026
1 23-026
3 23-026
2 23-026
5 RECOGNIZING AMERICAN YOUTH SOCCER ORGANIZATION
WESTERN STATE CHAMPIONS
RECOGNIZING CHRISTY TEAGUE FOR HER SERVICE
TO THE CITY OF HERMOSA BEACH
RECOGNIZING MAY 2023 AS
MENTAL HEALTH AWARENESS MONTH
RECOGNIZING MAY 2023 AS
JEWISH AMERICAN HERITAGE MONTH AND
ASIAN AMERICAN AND PACIFIC ISLANDER HERITAGE MONTH
VIII. CITY
MANAGER REPORT
a)
23-02
67 POLICE CHIEF UPDATE
IX. PUBLIC
PARTICIPATION: ORAL AND WRITTEN COMMUNICATIONS FROM THE PUBLIC
This is the time for members of the public to address the City Council on any items within the Council's jurisdiction and on items where public comment will not be taken (City Manager Reports, Written Communication, City Councilmember Comments, Consent Calendar items not pulled for separate consideration, and Future Agenda Items).
The public is invited to attend and provide public comment. Public comments are limited to three minutes per speaker. This time allotment may be reduced due to time constraints at the discretion of the City Council.
1. IN PERSON - Council Chambers, 1315 Valley Drive, Hermosa Beach, CA 90254
2. ZOOM - https://us02web.zoom.us/j/8996820782
8?
pwd=bXZmWS83dmxHWDZLbWRTK2RVaUxaUT09 and use 'Raise Hand' feat ure.
3. PHONE - Toll Free: (833) 548-0276; Meeting ID: 899 6820 7828, then #; Passcode: 472825 Press *9 to 'Raise Hand' and then *6 to unmute yourself line when prompted.
4. EMAIL - Email comments to
[email protected]
by 3:00 p.m. on the meeting date.
5. ECOMMENT - Submit an eComment via Speak Up Hermosa at hermosabeach.granicusideas.com by 3:00 p.m. on the meeting date.
No action will be taken on matters raised in oral and written communications, except that the Council may take action to schedule issues raised in oral and written communications for a future agenda.
Speakers with comments regarding City management or departmental operations are encouraged to submit those comments directly to the City Manager. Members of the audience will have a future opportunity to speak on items pulled from the Consent Calendar for separate discussion, Public Hearings, and Municipal Matters when those items are heard. a)
23-02
81 WRITTEN COMMUNICATION
Staff recommends City Council receive and file the written communication.
Recommendati
on:
X. CITY
COUNCILMEMBER COMMENTS
a)
23-02
68 UPDATES FROM CITY COUNCIL AD HOC SUBCOMMITTEES
AND STANDING COMMITTEE DELEGATES/ALTERNATES
XI. CONSENT
CALENDAR
The following matters will be acted upon collectively with a single motion and vote to approve with the majority consent of the City Council. Councilmembers may orally register a negative vote on any Consent Calendar item without pulling the item for separate consideration before the vote on the Consent Calendar. There will be no separate discussion of these items unless a Councilmember removes an item from the Consent Calendar, either under Approval of the Agenda or under this item before the vote on the Consent Calendar. Items removed for separate discussion will be considered under Agenda Item XII (12), with public comment permitted at that time. a)
23-00
26 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA (City Clerk Myra Maravilla)
Staff recommends City Council waive reading in full of all ordinances on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
Recommendati
on:
b)
REPO
RT
23-02
69 CITY COUNCIL MEETING MINUTES
(City Clerk Myra Maravilla)
Staff recommends City Council approve the minutes for the Tuesday, April 25, 2023 regular meeting.
Recommendati
on:
c)
d)
REPO
RT
23-02
59 CHECK REGISTERS
(Finance Director Viki Copeland)
Staff recommends City Council ratify the following check registers.
Recommendati
on:
REPO
RT
23-02
77 ACTION MINUTES OF THE PARKS, RECREATION AND
COMMUNITY RESOURCES ADVISORY COMMISSION
MEETING OF APRIL 17, 2023
(Community Resources Manager Lisa Nichols)
Staff recommends City Council receive and file the action minutes of the Parks, Recreation and Community Resources Advisory Commission meeting of April 17,2023.
Recommendati
on:
e)
f)
REPO
RT
23-02
71 ACTION MINUTES OF THE CIVIL SERVICE BOARD
MEETING OF FEBRUARY 15, 2023
(Human Resources Manager Vanessa Godinez)
Staff recommends City Council receive and file the action minutes of the Civil Service Board meeting of February 15, 2023.
Recommendati
on:
REPO
RT
23-02
54 LOS ANGELES COUNTY FIRE AND AMBULANCE
MONTHLY REPORT FOR MARCH 2023
(Emergency Management Coordinator Israel Estrada)
Staff recommends City Council receive and file the March 2023 Fire and Ambulance monthly report.
Recommendati
on:
g)
REPO
RT
23-02
26 APPROVAL OF A RESOLUTION AUTHORIZING THE PREPARATION
OF A REPORT FOR THE ANNUAL LEVY OF ASSESSMENTS
WITHIN THE HERMOSA BEACH LANDSCAPING AND
STREET LIGHTING DISTRICT DURING FY 2023-2024
(Public Works Director Joe SanClemente)
Staff recommends City Council adopt a resolution (Attachment 1) authorizing the preparation of a report for the annual levy of assessments within the Hermosa Beach Landscaping and Street Lighting District during Fiscal Year 2023-2024.
Recommendati
on:
h)
REPO
RT
23-02
58 ADOPT A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF HERMOSA
BEACH, CALIFORNIA, APPROVING AN
AMENDMENT TO THE JOINT POWERS AGREEMENT
WITH THE LOS ANGELES REGIONAL AGENCY
(Environmental Programs Manager Doug Krauss)
Staff recommends City Council:
Recommendati
on:
1. Adopt a resolution approving an amendment to the Joint Powers Agreement with the Los Angeles Regional Agency (Attachment 1); and
2. Authorize the Mayor to execute the amended and reinstated Joint Powers Agreement and the City Clerk to attest to the proposed agreement subject to approval by the City Attorne
y.
i)
REPO
RT
23-02
60 ADOPTION OF ORDINANCE NO. 23-XXXX OF THE
CITY COUNCIL OF THE CITY OF HERMOSA BEACH,
CALIFORNIA INCREASING PARKING METER RATES AND
FINDING THE SAME EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT
(Finance Director Viki Copeland)
Staff recommends City Council:
Recommendati
on:
1. Waive second reading and adopt Ordinance No. 23-XXXX "An Ordinance of the City Council of the City of Hermosa Beach, California Increasing Parking Meter Rates and Finding the Same Exempt from the California Environmental Quality Act." (Attachment 1); and
2. Direct City Clerk to publish a summary ordinance.
j)
REPO
RT
23-02
74 RECEIVE AND FILE LETTERS SUPPORTING
COMMUNITY FUNDING REQUESTS FOR A REAL TIME
CRIME CENTER, CITY YARD PROJECT, AND
COMMUNITY THEATRE RENOVATIONS
(Deputy City Manager Angela Crespi)
Staff recommends City Council receive and file the letters of support for community funding requests for a Real Time Crime Center, City Yard replacement, and Community Theatre renovations (Attachments 1, 2, 3 and 4).
Recommendati
on:
XII. ITEMS
REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE
DISCUSSION
Items pulled from the Consent Calendar will be handled separately. Public comment will be taken before Council deliberation, and action on each item pulled from the Consent Calendar.
XIII. PUBLIC
HEARINGS - TO COMMENCE AT 6:30 P.M.
XIV. MUNICIPAL
MATTERS
a)
REPO
RT
23-02
57 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HERMOSA BEACH, CALIFORNIA, NAMING THE BIKE CORRAL
LOCATED ON HERMOSA AVENUE AND 10TH STREET IN HONOR
OF JULIAN KATZ
(Deputy City Manager Angela Crespi)
Staff recommends City Council:
Recommendati
on:
1. Receive and file the Julian Katz Naming Subcommittee Report (Attachment 1);
2. Adopt a resolution of the City of Hermosa Beach, California, naming the bike corral located on Hermosa Avenue and 10th Street in honor of Julian Katz (Attachment 2); and
3. Approve the installation of signage acknowledging the naming as required by the Municipal Naming, Monument and Sponsorship Policy (Attachment 3). b)
REPO
RT
23-02
55 PURCHASE OF VEHICLES FOR
POLICE AND PUBLIC WORKS DEPARTMENTS
(Public Works Director Joe SanClemente)
Staff recommends City Council:
Recommendati
on:
1. Authorize sole-source purchases of three Ford F-150 Lightning Electric Trucks in a combined amount of $312,313.59 from dealerships as vehicles become available;
2. Authorize the Director of Public Works to establish a 10 percent contingency in the amount of $31,231 to accommodate a potential cost increase;
3. Authorize the appropriation of $59,242 from the Equipment Replacement Fund fund balance to the Public Works Administration and Engineering Division in the Equipment Replacement Fund; and
4. Authorize the appropriation of $107,764 from the Equipment Replacement Fund fund balance to the Police Department, Community Services Division in the Equipment Replacement Fund.
c)
d)
REPO
RT
23-02
29 INFORMATION ON CITY REGULATION OF
WIRELESS COMMUNICATION FACILITIES
(Community Development Director Carrie Tai)
Staff recommends City Council receive and file information on the City's regulation of wireless communication facilities and provide direction on future regulations should modifications be desired.
Recommendati
on:
REPO
RT
23-02
76 CONSIDERATION OF A CITY COUNCIL SUBCOMMITTEE
TO EXPLORE JOINT-USE PARK AMENITIES WITH
THE CITY OF REDONDO BEACH
(City Manager Suja Lowenthal)
Staff recommends City Council:
Recommendati
on:
1. Receive and file a report on the City of Redondo Beach's City Council actions related to the creation of a subcommittee to explore possible park improvements and the creation of a related subcommittee; and
2. Consider the formation of a subcommittee to join with the Redondo Beach City Council subcommittee to explore possible joint-use park amenities.
XV. FUTURE
AGENDA ITEMS
This is the time for Councilmembers to schedule future agenda items and to ask questions about the status of previously approved future agenda items. No discussion, debate, or public comment will be taken. Councilmembers should consider the city's work plan when considering new items. The tentative future agenda items document is provided for information only. a)
23-02
78 TENTATIVE FUTURE AGENDA ITEMS
XVI. ADJOURNMENT
FUTURE MEETINGS AND CITY HOLIDAYS
CITY COUNCIL MEETINGS
:
May 23, 2023 - Tuesday - 5:00 PM - Closed Session,
6:00 PM - City Council Meeting
May 31, 2023 - Wednesday - 6:00 PM - Budget Study Session June 13, 2023 - Tuesday - 5:00 PM - Closed Session,
6:00 PM - City Council Meeting
June 27, 2023 - Tuesday - No Meeting (Dark)
July 11, 2023 - Tuesday - 5:00 PM - Closed Session,
6:00 PM - City Council Meeting
July 20, 2023 - Thursday - 6:00 PM - Joint Meeting with all Boards and Commissions
July 25, 2023 - Tuesday - 5:00 PM - Closed Session,
6:00 PM - City Council Meeting
August 8, 2023 - Tuesday - 5:00 PM - Closed Session,
6:00 PM - City Council Meeting
August 22, 2023 - Tuesday - No Meeting (Dark)
September 12, 2023 - Tuesday - 5:00 PM - Closed Session, 6:00 PM - City Council Meeting
September 26, 2023 - Tuesday - 5:00 PM - Closed Session, 6:00 PM - City Council Meeting
September 28, 2023 - Thursday - 6:00 PM - Mayor Transition Ceremony October 10, 2023 - Tuesday - 5:00 PM - Closed Session,
6:00 PM - City Council Meeting
October 24, 2023 - Tuesday - 5:00 PM - Closed Session,
6:00 PM - City Council Meeting
November 14, 2023 - Tuesday - 5:00 PM - Closed Session, 6:00 PM - City Council Meeting
November 28, 2023 - Tuesday - 5:00 PM - Closed Session, 6:00 PM - City Council Meeting
December 12, 2023 - Tuesday - 5:00 PM - Closed Session, 6:00 PM - City Council Meeting
December 26, 2023 - Tuesday - No Meeting (Dark)
BOARDS, COMMISSIONS AND COMMITTEE MEETING
S:
May 16, 2023 - Tuesday - 6:00 PM - Planning Commission Meeting May 17, 2023 - Wednesday - 5:00 PM - Civil Service Board Meeting May 17, 2023 - Wednesday - 6:00 PM - Public Works Commission Meeting June 6, 2023 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting June 20, 2023 - Tuesday - 6:00 PM - Planning Commission Meeting June 21, 2023 - Wednesday - 5:00 PM - Civil Service Board Meeting July 5, 2023 - Wednesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting July 18, 2023 - Tuesday - 6:00 PM - Planning Commission Meeting July 19, 2023 - Wednesday - 5:00 PM - Civil Service Board Meeting July 19, 2023 - Wednesday - 6:00 PM - Public Works Commission Meeting August 1, 2023 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting August 15, 2023 - Tuesday - 6:00 PM - Planning Commission Meeting August 16, 2023 - Wednesday - 5:00 PM - Civil Service Board Meeting September 5, 2023 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting September 19, 2023 - Tuesday - 6:00 PM - Planning Commission Meeting September 20, 2023 - Wednesday - 5:00 PM - Civil Service Board Meeting September 20, 2023 - Wednesday - 6:00 PM - Public Works Commission Meeting October 3, 2023 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting October 17, 2023 - Tuesday - 6:00 PM - Planning Commission Meeting October 18, 2023 - Wednesday - 5:00 PM - Civil Service Board Meeting November 7, 2023 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting November 13, 2023 - Monday - 6:00 PM - Planning Commission Meeting November 15, 2023 - Wednesday - 5:00 PM - Civil Service Board Meeting November 15, 2023 - Wednesday - 6:00 PM - Public Works Commission Meeting December 5, 2023 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting December 11, 2023 - Monday - 6:00 PM - Planning Commission Meeting December 20, 2023 - Wednesday - 5:00 PM - Civil Service Board Meeting
CITY OFFICES CLOSED FRIDAY-SUNDAY AND ON THE FOLLOWING DA YS:
May 29, 2023 - Monday - Memorial Day
June 19, 2023 - Monday - Juneteenth
July 4, 2023 - Tuesday - Independence Day
September 4, 2023 - Monday - Labor Day
November 23, 2023 - Thursday - Thanksgiving Day
December 25, 2023 - Monday - Christmas Day
January 1, 2024 - Monday - New Year's Day
No Item Selected
This item has no attachments
1 2023.05.09_CM_Update.pdf
1 Written Communication from Matt McCool re: Police Department.pdf 2 SUPPLEMENTAL ecomments for Written Communication.pdf
3 SUPPLEMENTAL Historical Society Presentation.pdf
4 SUPPLEMENTAL Public Comment from Liz Ramirez.pdf
5 SUPPLEMENTAL Public Comment from Lynne Pope.pdf
1 City Council Meeting Minutes 04-25-2023.pdf
1 City Council Meeting Minutes 04-25-2023.pdf
1 1. 04-13-23.pdf
2 2. 04-20-23.pdf
3 3. 04-26-23.pdf
1 1. 04-13-23.pdf
2 2. 04-20-23.pdf
3 3. 04-26-23.pdf
1 Action Minutes of the April 17 2023 Parks Recreation and Community Resources Advisory Commission Meeting.pdf 1 Action Minutes of the April 17 2023 Parks Recreation and Community Resources Advisory Commission Meeting.pdf 1 Action Minutes of the February 15 2023 Civil Service Board Meeting.pdf 1 Action Minutes of the February 15 2023 Civil Service Board Meeting.pdf 1 Fire and Ambulance Report - March 2023.pdf
1 Fire and Ambulance Report - March 2023.pdf
1 Draft Resolution.pdf
1 Draft Resolution.pdf
1 Draft Resolution.pdf
1 Draft Resolution.pdf
1 Draft Ordinance Increasing Parking Meter Rates and Instituting Demand Pricing City Wide and Establishing Operational Hours.pdf 2 SUPPLEMENTAL ecomments for item 11i.pdf
3 SUPPLEMENTAL email for item 11i.pdf
1 Draft Ordinance Increasing Parking Meter Rates and Instituting Demand Pricing City Wide and Establishing Operational Hours.pdf 2 SUPPLEMENTAL ecomments for item 11i.pdf
3 SUPPLEMENTAL email for item 11i.pdf
1 Letter of Support to Assemblymember Al Muratsuchi.pdf 2 Letter of Support to Congressman Ted Lieu.pdf
3 Letter of Support to Senator Ben Allen.pdf
4 Letter of Support to Senator Dianne Feinstein.pdf
5 SUPPLEMENTAL ecomments for item 11j.pdf
6 SUPPLEMENTAL email for item 11j.pdf
7 SUPPLEMENTAL email for item 11j (2).pdf
1 Letter of Support to Assemblymember Al Muratsuchi.pdf 2 Letter of Support to Congressman Ted Lieu.pdf
3 Letter of Support to Senator Ben Allen.pdf
4 Letter of Support to Senator Dianne Feinstein.pdf
5 SUPPLEMENTAL ecomments for item 11j.pdf
6 SUPPLEMENTAL email for item 11j.pdf
7 SUPPLEMENTAL email for item 11j (2).pdf
1 Julian Katz Naming Subcommitee Report.pdf
2 Draft Resolution.pdf
3 Bike Corral Signage.pdf
4 Municipal Naming Monument and Sponsorship Policy Guide.pdf 5 Municipal Matter A - Julian Katz Naming.pdf
1 Julian Katz Naming Subcommitee Report.pdf
2 Draft Resolution.pdf
3 Bike Corral Signage.pdf
4 Municipal Naming Monument and Sponsorship Policy Guide.pdf 5 Municipal Matter A - Julian Katz Naming.pdf
1 SUPPLEMENTAL ecomments for item 14b.pdf
2 City Budget Vehicle Replacement Schedule.pdf
1 SUPPLEMENTAL ecomments for item 14b.pdf
2 City Budget Vehicle Replacement Schedule.pdf
1 April 24 2001 City Council Staff Report.pdf
2 HBMC 17.40.170 - Current regulations – Private property.pdf 3 HBMC Chapter 12.18 - Current regulations – Public property.pdf 4 SUPPLEMENTAL ecomments for item 14c.pdf
5 5G Wireless Informational Item.pdf
1 April 24 2001 City Council Staff Report.pdf
2 HBMC 17.40.170 - Current regulations – Private property.pdf 3 HBMC Chapter 12.18 - Current regulations – Public property.pdf 4 SUPPLEMENTAL ecomments for item 14c.pdf
5 5G Wireless Informational Item.pdf
1 Municipal Matter D - Joint Park Amenites.pdf
1 Municipal Matter D - Joint Park Amenites.pdf
1 Tentative Future Agenda.pdf