Tuesday, December 12, 2023
5:00 PM
City of Hermosa Beach
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Closed Session - 5:00 p.m. and Open Session - 6:00 p.m.
City Council
Mayor
Justin Massey
Mayor Pro Tem
Dean Francois
Councilmembers
Rob Saemann
Mike Detoy
Ray Jackson
Regular Meeting Agenda - Final
Councilmember Detoy Teleconference Location:
Hilton Seattle Airport - Business Center
17620 International Blvd, Seattle, WA 98188
Executive Team
Angela Crespi, Deputy City Manager
Viki Copeland, Finance Director
Myra Maravilla, City Clerk
Paul LeBaron, Chief of Police
Joe SanClemente, Public Works Director
Carrie Tai, Community Development Director
Vanessa Godinez, Human Resources Manager
Lisa Nichols, Community Resources Manager
City Treasurer
Karen Nowicki
City Attorney
Patrick Donegan
Suja Lowenthal, City Manager
1 City Council Regular Meeting Agenda - Final December 12, 2023
PUBLIC MEETING VIEWING OPTIONS
The public may participate via the following:
1. IN PERSON - Council Chambers, 1315 Valley Drive, Hermosa Beach, CA 90254
2. ZOOM - https://us02web.zoom.us/j/89968207828?
pwd=bXZmWS83dmxHWDZLbWRTK2RVaUxaUT092.
3. PHONE - Toll Free: (833) 548-0276; Meeting ID: 899 6820 7828, then #; Passcode: 472825 As a courtesy, the City will also plan to broadcast the meeting via the following listed mediums.
However, these are done as a courtesy only and are not guaranteed to be technically feasible. Thus, in order to guarantee live-time viewing and/or public participation, members of the public shall attend in Council Chambers or log in via ZOOM.
4. CABLE TV - Spectrum Channel 8 and Frontier Channel 31 in Hermosa Beach
5. YOUTUBE - https://www.youtube.com/c/CityofHermosaBeach90254
6. LIVE STREAM - www.hermosabeach.gov and visit the Agendas/Minutes/Videos page If you experience technical difficulties while viewing a meeting on any of our digital platforms, please try another viewing option. View City Council staff reports and attachments at www.hermosabeach.gov and visit the Agendas/Minutes/Video page.
Council Chambers WiFi
Network ID: CHB-Guest
Password: chbguest
To comply with the Americans with Disabilities Act of 1990, Assistive Listening Devices (ALD) are available for check out at the meeting. If you require special assistance to participate in this meeting, you must call or submit your request in writing to the Office of the City Clerk at (310) 318-0204 or at [email protected] at least 48 hours before the meeting.
Written Communication
Persons who wish to have written materials included in the agenda packet at the time the agenda is published on the City's website must submit their written communication to the City Clerk’s office by noon, one week before the meeting date.
Supplemental communications may be submitted via eComment or emailed to [email protected]. Supplemental materials must be received by 3:00 p.m. on the date of the meeting to be posted to the corresponding agenda item before the meeting begins. Supplemental materials submitted after 3:00 p.m. on the date of the meeting but before the meeting ends will be posted to the agenda packet the next business day.
Submit Supplemental eComments
Submit an eComment via Speak Up Hermosa at hermosabeach.granicusideas.com by 3:00 p.m. on the meeting date.
City of Hermosa Beach Page 2 Printed on 12/11/2023
2 City Council Regular Meeting Agenda - Final December 12, 2023 5:00 PM - CLOSED SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMENT ON THE CLOSED SESSION AGENDA
The public is invited to attend and provide public comment. Public comments are limited to 3 minutes per speaker. This Public Comment period is limited to Closed Session agenda items only.
1. IN PERSON - Council Chambers, 1315 Valley Drive, Hermosa Beach, CA 90254
2. ZOOM - https://us02web.zoom.us/j/89968207828?
pwd=bXZmWS83dmxHWDZLbWRTK2RVaUxaUT09 and use 'Raise Hand' feature.
3. PHONE - Toll Free: (833) 548-0276; Meeting ID: 899 6820 7828, then #; Passcode: 472825 Press *9 to 'Raise Hand' and then *6 to unmute yourself line when prompted.
4. EMAIL - Email comments to [email protected] by 3:00 p.m. on the meeting date.
5. ECOMMENT - Submit an eComment via Speak Up Hermosa at hermosabeach.granicusideas.com by 3:00 p.m. on the meeting date.
RECESS TO CLOSED SESSION (Meeting will reconvene in the Council Chambers after Closed Session and recess to Open Session)
a) 23-0747 MINUTES: Approval of minutes of Closed Session held on November 28, 2023.
b) 23-0748 CONFERENCE WITH LABOR NEGOTIATOR:
Government Code Section 54957.6
City Negotiator: Mayor Massey
Unrepresented
employee: City Manager
City of Hermosa Beach Page 3 Printed on 12/11/2023
3 City Council Regular Meeting Agenda - Final December 12, 2023 6:00 PM - OPEN SESSION
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. CLOSED SESSION REPORT
V. ANNOUNCEMENTS - UPCOMING CITY EVENTS
VI. APPROVAL OF AGENDA
This is the time for the City Council to discuss any changes to the order of agenda items.
VII. PROCLAMATIONS / PRESENTATIONS
a) 23-0738 LOCAL CONTEST WINNERS OF THE LOS ANGELES
PUBLIC LIBRARY 2023 CHILDREN’S BOOKMARK CONTEST
b) 23-0739 RECOGNIZING HERMOSA BEACH
2023 CERTIFIED GREEN BUSINESSES
VIII. CITY MANAGER REPORT
a) 23-0737 POLICE CHIEF UPDATE
IX. PUBLIC PARTICIPATION: ORAL AND WRITTEN COMMUNICATIONS FROM THE PUBLIC
This is the time for members of the public to address the City Council on any items within the Council's jurisdiction and on items where public comment will not be taken (City Manager Reports, Written Communication, City Councilmember Comments, Consent Calendar items not pulled for separate consideration, and Future Agenda Items).
City of Hermosa Beach Page 4 Printed on 12/11/2023
4 City Council Regular Meeting Agenda - Final December 12, 2023 The public is invited to attend and provide public comment. Public comments are limited to three minutes per speaker. This time allotment may be reduced due to time constraints at the discretion of the City Council.
1. IN PERSON - Council Chambers, 1315 Valley Drive, Hermosa Beach, CA 90254
2. ZOOM - https://us02web.zoom.us/j/89968207828?
pwd=bXZmWS83dmxHWDZLbWRTK2RVaUxaUT09 and use 'Raise Hand' feature.
3. PHONE - Toll Free: (833) 548-0276; Meeting ID: 899 6820 7828, then #; Passcode: 472825 Press *9 to 'Raise Hand' and then *6 to unmute yourself line when prompted.
4. EMAIL - Email comments to [email protected] by 3:00 p.m. on the meeting date.
5. ECOMMENT - Submit an eComment via Speak Up Hermosa at hermosabeach.granicusideas.com by 3:00 p.m. on the meeting date.
No action will be taken on matters raised in oral and written communications, except that the Council may take action to schedule issues raised in oral and written communications for a future agenda.
Speakers with comments regarding City management or departmental operations are encouraged to submit those comments directly to the City Manager. Members of the audience will have a future opportunity to speak on items pulled from the Consent Calendar for separate discussion, Public Hearings, and Municipal Matters when those items are heard. a) 23-0751 WRITTEN COMMUNICATION
Recommendation: Staff recommends City Council receive and file the written communication.
X. CITY COUNCILMEMBER COMMENTS
a) 23-0736 UPDATES FROM CITY COUNCIL AD HOC SUBCOMMITTEES
AND STANDING COMMITTEE DELEGATES/ALTERNATES
XI. CONSENT CALENDAR
The following matters will be acted upon collectively with a single motion and vote to approve with the majority consent of the City Council. Councilmembers may orally register a negative vote on any Consent Calendar item without pulling the item for separate consideration before the vote on the Consent Calendar. There will be no separate discussion of these items unless a Councilmember removes an item from the Consent Calendar, either under Approval of the Agenda or under this item before the vote on the Consent Calendar. Items removed for separate discussion will be considered under Agenda Item XII (12), with public comment permitted at that time. a) 23-0752 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA (City Clerk Myra Maravilla)
Recommendation: Staff recommends City Council waive reading in full of all ordinances on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
City of Hermosa Beach Page 5 Printed on 12/11/2023
5 City Council Regular Meeting Agenda - Final December 12, 2023 b) REPORT
23-0743
CITY COUNCIL MEETING MINUTES
(City Clerk Myra Maravilla)
Recommendation: Staff recommends City Council approve the minutes for the Tuesday, November 28, 2023 regular meeting and the Wednesday, November 29, 2023 Facility Study Session. c) REPORT
23-0742
CHECK REGISTERS
(Finance Director Viki Copeland)
Recommendation: Staff recommends City Council ratify the following check registers. d) REPORT
23-0724
LOS ANGELES COUNTY FIRE AND AMBULANCE
MONTHLY REPORT FOR OCTOBER 2023
(Deputy City Manager Angela Crespi)
Recommendation: Staff recommends City Council receive and file the October 2023 Fire and Ambulance monthly report.
e) REPORT
23-0733
ACTION MINUTES OF THE PARKS, RECREATION, AND
COMMUNITY RESOURCES ADVISORY COMMISSION
MEETING OF NOVEMBER 7, 2023
(Community Resources Manager Lisa Nichols)
Recommendation: Staff recommends City Council receive and file the action minutes of the Parks, Recreation, and Community Resources Advisory Commission meeting of November 7, 2023.
f) REPORT
23-0741
PLANNING COMMISSION TENTATIVE FUTURE AGENDA
(Community Development Director Carrie Tai)
Recommendation: Staff recommends City Council receive and file the January 16, 2024 Planning Commission tentative future agenda.
g) REPORT
23-0692
CONFIRMATION OF DIRECTOR’S DETERMINATION OF SIMILAR
USE (DD 23-01) FOR THE RENTAL OF FOUR OR FEWER RACING
CAR SIMULATORS (AMUSEMENT OR ENTERTAINMENT
MACHINES) AS SIMILAR TO THE PERMITTED BILLIARD OR POOL
HALL USE IN COMMERCIAL ZONES
(Director of Community Development Carrie Tai)
Recommendation: Staff recommends City Council confirm by minute order the Community Development Director's determination (DD 23-01) that the rental of four or fewer racing car simulators (amusement or entertainment machines) is similar to billiard or pool hall use, which is a permitted use in General commercial district (C-2 zone) and General and highway commercial district (C-3 zone).
City of Hermosa Beach Page 6 Printed on 12/11/2023
6 City Council Regular Meeting Agenda - Final December 12, 2023 h) REPORT
23-0725
APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH
AM-TEC TOTAL SECURITY INC. TO PROVIDE SECURITY CAMERA
SERVICES
(Police Chief Paul LeBaron)
Recommendation: Staff recommends City Council:
1. Reappropriate $72,000 in the Grant Fund for State Homeland Security Program grant and add estimated revenue of $72,000 in the Grant Fund;
2. Approve a Professional Services Agreement with Am-Tec Total Security, Inc. to provide security camera services for a one-year term ending December 12, 2024 at a not-to-exceed amount of $53,382 (Attachment 3);
3. Authorize City staff to establish a contingency of $18,618 with the remaining grant funds for additional hardware as needed during installation and approve contract change orders up to the amount of the approved contract contingency; and
4. Authorize the City Manager to execute and the City Clerk to attest to the proposed agreement, subject to approval by the City Attorney.
i) REPORT
23-0744
RESOLUTION AUTHORIZING THE ACCEPTANCE OF $40,000 FROM
THE CALIFORNIA DEPARTMENT OF ALCOHOLIC BEVERAGE
CONTROL, ALCOHOL POLICING PARTNERSHIP PROGRAM
(Police Chief Paul LeBaron)
Recommendation: Staff recommends City Council:
1. Adopt a resolution authorizing the acceptance of $40,000 from the California Department of Alcoholic Beverage Control, Alcohol Policing Partnership Program (Attachment 2);
2. Add estimated revenue of $40,000 in the Grant Fund; and
3. Appropriate $40,000 in the Grant Fund for operations to reduce alcohol-related incidents.
j) REPORT
23-0730
APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH
LOS ANGELES CENTERS FOR ALCOHOL AND DRUG ABUSE TO
PROVIDE MOBILE MENTAL HEALTH AND CRISIS RESPONSE
SERVICES
(Deputy City Manager Angela Crespi)
Recommendation: Staff recommends City Council authorize the City Manager to enter into a Professional Services Agreement, attested to by the City Clerk and approved by the City Attorney, with Los Angeles Centers for Alcohol and Drug Abuse to provide mobile mental health and crisis response services for a term beginning December 13, 2023 an ending September 29, 2024 at a not-to-exceed amount of $787,716 (Attachment 1-Scope of Services and Budget).
XII. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE
DISCUSSION
Items pulled from the Consent Calendar will be handled separately. Public comment will be taken before Council deliberation, and action on each item pulled from the Consent Calendar.
City of Hermosa Beach Page 7 Printed on 12/11/2023
7 City Council Regular Meeting Agenda - Final December 12, 2023 XIII. PUBLIC HEARINGS - TO COMMENCE AT 6:30 P.M.
a) REPORT
23-0696
REQUEST FOR A ZONE TEXT AMENDMENT (ZTA 23-05) AND
ORDINANCE TO AMEND PORTIONS OF TITLE 17 OF THE
HERMOSA BEACH MUNICIPAL CODE CLARIFYING THE CITY’S
REGULATION OF ADVERTISEMENT OF SHORT-TERM VACATION
RENTALS IN ALL ZONES AND A DETERMINATION THAT THE
ORDINANCE IS EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA)
(Carrie Tai Community Development Director)
Recommendation: Staff recommends City Council:
1. Introduce by title only and waive first reading of an ordinance of the City of Hermosa Beach, California approving a Zone Text Amendment (ZTA 23-05), to amend portions of Title 17 of the Hermosa Beach Municipal Code clarifying the City's regulation of advertisement of Short-Term Vacation Rentals (STVRs) in all zones, and determine the ordinance is exempt from the California Environmental Quality Act (CEQA) (Attachment 1); and
2. Direct the City Clerk to publish a summary ordinance. b) REPORT
23-0740
INTRODUCTION OF AN ORDINANCE AMENDING TITLE 17 OF
THE HERMOSA BEACH MUNICIPAL CODE ZONING TEXT
AMENDMENT (ZTA 23-02-B) ADDING THE LAND VALUE
RECAPTURE PROGRAM AND AMENDING CRITERIA FOR
AFFORDABLE HOUSING AND CONSIDERATION OF A
RESOLUTION AMENDING THE CITY MASTER FEE SCHEDULE
TO ESTABLISH THE LAND VALUE RECAPTURE FEES
(Community Development Director Carrie Tai)
Recommendation: Staff recommends City Council:
1. Introduce by title only and waive first reading of an Ordinance of the City of Hermosa Beach, California, approving Zoning Text Amendment (ZTA 23-02-B), to amend the Title 17 of the Hermosa Beach Municipal Code (Zoning Ordinance) to add the Land Value Recapture Program for Affordable Housing, amend certain criteria for affordable housing, and determine the actions are consistent with the PLAN Hermosa Final Environmental Impact Report pursuant to the California Environmental Quality Act (CEQA) (Attachment 1);
2. Adopt a resolution amending the City Master Fee Schedule to establish fees for the Land Value Recapture program for affordable housing and determine the action to be exempt pursuant to the California Environmental Quality Act (Attachment 2); and
3. Direct the City Clerk publish the summary ordinance.
XIV. MUNICIPAL MATTERS
City of Hermosa Beach Page 8 Printed on 12/11/2023
8 City Council Regular Meeting Agenda - Final December 12, 2023 a) REPORT
23-0726
2023-24 RESIDENTIAL PARKING PERMIT PROGRAM REVIEW
(Finance Director Viki Copeland)
Recommendation: Staff recommends City Council:
1. Receive a staff presentation regarding the 2023-24 Residential Parking Permit program;
2. Consider adoption of a resolution that encompasses all areas of the Residential Parking Permit program to ensure clarity of program terms that supersedes all previous resolutions regarding the Residential Parking Permit program (Attachment 1); and
3. Provide direction on any desired modifications.
b) REPORT
23-0684
AUTHORIZATION TO EXECUTE A CONTRACT FOR
CIP 616 BARD TRAILER IMPROVEMENTS AND TO ISSUE
PURCHASE ORDERS FOR IT EQUIPMENT AND OFFICE
FURNITURE
(Public Works Director Joe SanClemente)
Recommendation: Staff recommends City Council:
1. Authorize the City Manager to execute a contract with Pacific Mobile Structures in the amount of $246,949.89 for modifications and maintenance of the Bard Trailer (CIP 616) (Attachment 1);
2. Appropriate additional funds from the Capital Improvement Fund in the amount of $21,645 to CIP 616 Bard Trailer Improvements;
3. Transfer funds from the Public Works Administration and Engineering contract services account in the General Fund in the amount of $32,566.36 to CIP 616 Bard Trailer Improvements;
4. Authorize City staff to establish a 10 percent contingency amount of $24,694.99 and approve contract change orders up to the amount of the approved contract contingency;
5. Adopt the attached resolution entitled "A Resolution of the City Council of the City of Hermosa Beach, California Approving the Maintenance and Improvements of the Bard Trailer (CIP 616) Pursuant to Government Code Section � 830.6 and Establishing a Project Payment Account" (Attachment 2);
6. Authorize the issuance of a Purchase Order to Netrix, LLC in the amount of $32,566.36 to purchase and configure IT equipment for the Bard Trailer (Attachment 5); and
7. Authorize the issuance of a Purchase Order to M3 Office under qualifying cooperative purchase agreements in the amount of $29,284.47 for Bard Trailer office furniture (Attachment 6).
City of Hermosa Beach Page 9 Printed on 12/11/2023
9 City Council Regular Meeting Agenda - Final December 12, 2023 c) REPORT
23-0694
AWARD OF CONSTRUCTION CONTRACT FOR CIP 696
POLICE STATION IMPROVEMENTS
(Public Works Director Joe SanClemente)
Recommendation: Staff recommends City Council:
1. Award a construction contract for CIP 696 Police Station Improvements to R Dependable Const Inc. in the amount of $148,790 (Attachment 2);
2. Authorize the Director of Public Works to establish a 30 percent project contingency amount of $44,637 and to approve contract change orders up to the amount of the approved contract contingency;
3. Adopt the attached resolution entitled "A Resolution of the City Council of the City of Hermosa Beach Approving the Construction of CIP 696 Police Station Improvements Pursuant to Government Code Section 830.6 and Establishing a Project Payment Account (Attachment 3);"
4. Authorize the Mayor to execute the construction contract and the City Clerk to attest, subject to approval by the City Attorney; and
5. Authorize the Director of Public Works to file a Notice of Completion following final completion of the project.
d) REPORT
23-0746
DISCUSSIONS AND DIRECTION TO CITY STAFF REGARDING
REMOTE PARTICIPATION AT CITY MEETINGS AS WELL AS OTHER
FORMAT AND OPERATIONAL CONCERNS RELATED TO CITY
COUNCIL MEETINGS
(City Attorney Patrick Donegan)
Recommendation: Staff recommends City Council discuss and provide direction regarding the continued use of remote (Zoom) public participation at City Council meetings, application of any remote public participation policies to other City Boards and Commissions, and any other format or meeting policies City Council would like to see implemented, modified, and/or removed.
e) REPORT
23-0735
CITY COUNCIL COMMITTEE REORGANIZATION
DECEMBER 2023
(City Clerk Myra Maravilla)
Recommendation: Staff recommends City Council:
1. Re-assign committee delegates/alternates or re-affirm current appointments;
2. Adopt a resolution to reflect delegate/alternate changes, if any, to the South Bay Cities Council of Government (Attachment 2); and
3. Add and/or delete any committees or temporary subcommittees, as appropriate.
City of Hermosa Beach Page 10 Printed on 12/11/2023
10 City Council Regular Meeting Agenda - Final December 12, 2023 XV. FUTURE AGENDA ITEMS
This is the time for Councilmembers to schedule future agenda items and to ask questions about the status of previously approved future agenda items. No discussion, debate, or public comment will be taken. Councilmembers should consider the city's work plan when considering new items. The tentative future agenda items document is provided for information only. a) 23-0745 TENTATIVE FUTURE AGENDA ITEMS
XVI. ADJOURNMENT
City of Hermosa Beach Page 11 Printed on 12/11/2023
11 City Council Regular Meeting Agenda - Final December 12, 2023
FUTURE MEETINGS AND CITY HOLIDAYS
CITY COUNCIL MEETINGS:
December 26, 2023 - Tuesday - No Meeting (Dark)
January 9, 2024 - Tuesday - No Meeting (Dark)
January 23, 2024 - Tuesday - 5:00 PM - Closed Session,
6:00 PM - City Council Meeting
February 10, 2024 - Saturday - City Council Retreat
February 13, 2024 - Tuesday - No Meeting (Dark)
February 27, 2024 - Tuesday - 5:00 PM - Closed Session, 6:00 PM - City Council Meeting
March 12, 2024 - Tuesday - 5:00 PM - Closed Session,
6:00 PM - City Council Meeting
March 26, 2024 - Tuesday - 5:00 PM - Closed Session,
6:00 PM - City Council Meeting
April 9, 2024 - Tuesday - 5:00 PM - Closed Session,
6:00 PM - City Council Meeting
April 18, 2024 - Thursday - 6:00 PM - CIP Study Session April 23, 2024 - Tuesday - No Meeting (Dark)
May 14, 2024 - Tuesday - 5:00 PM - Closed Session,
6:00 PM - City Council Meeting
May 28, 2024 - Tuesday - 5:00 PM - Closed Session,
6:00 PM - City Council Meeting
June 5, 2024 - Wednesday - 6:00 PM - Budget Study Session June 11, 2024 - Tuesday - 5:00 PM - 8:00 PM (Budget Adoption) June 25, 2024 - Tuesday - No Meeting (Dark)
July 9, 2024 - Tuesday - 5:00 PM - Closed Session,
6:00 PM - City Council Meeting
July 15, 2024 - Monday - 6:00 PM - Mayor and Mayor Pro Tem Election July 23, 2024 - Tuesday - 5:00 PM - Closed Session,
6:00 PM - City Council Meeting
August 13, 2024 - Tuesday - 5:00 PM - Closed Session,
6:00 PM - City Council Meeting
August 27, 2023 - Tuesday - No Meeting (Dark)
September 10, 2024 - Tuesday - 5:00 PM - Closed Session, 6:00 PM - City Council Meeting
September 24, 2024 - Tuesday - 5:00 PM - Closed Session, 6:00 PM - City Council Meeting
October 8, 2024 - Tuesday - 5:00 PM - Closed Session,
6:00 PM - City Council Meeting
October 22, 2024 - Tuesday - 5:00 PM - Closed Session,
6:00 PM - City Council Meeting
November 12, 2024 - Tuesday - 5:00 PM - Closed Session, 6:00 PM - City Council Meeting
November 26, 2024 - Tuesday - No Meeting (Dark)
December 5, 2024 - Thursday - 6:00 PM - Certification of Election Results and Installation of Elected Officials
December 10, 2024 - Tuesday - No Meeting (Dark)
December 24, 2024 - Tuesday - No Meeting (Dark)
City of Hermosa Beach Page 12 Printed on 12/11/2023
12 City Council Regular Meeting Agenda - Final December 12, 2023 BOARDS, COMMISSIONS AND COMMITTEE MEETINGS:
December 20, 2023 - Wednesday - 5:00 PM - Civil Service Board Meeting January 8, 2024 - Monday - 7:00 PM - Parks and Recreation Advisory Commission Meeting January 16, 2024 - Tuesday - 7:00 PM - Planning Commission Meeting January 17, 2024 - Wednesday - 5:00 PM - Civil Service Board Meeting January 17, 2024 - Wednesday - 6:00 PM - Public Works Commission Meeting February 6, 2024 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting February 20, 2024 - Tuesday - 7:00 PM - Planning Commission Meeting February 21, 2024 - Wednesday - 5:00 PM - Civil Service Board Meeting March 7, 2024 - Thursday - 7:00 PM - Parks and Recreation Advisory Commission Meeting March 19, 2024 - Tuesday - 7:00 PM - Planning Commission Meeting March 20, 2024 - Wednesday - 5:00 PM - Civil Service Board Meeting March 20, 2024 - Wednesday - 6:00 PM - Public Works Commission Meeting April 11, 2024 - Thursday - 7:00 PM - Parks and Recreation Advisory Commission Meeting April 16, 2024 - Tuesday - 7:00 PM - Planning Commission Meeting April 17, 2024 - Wednesday - 5:00 PM - Civil Service Board Meeting May 7, 2024 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting May 15, 2024 - Wednesday - 5:00 PM - Civil Service Board Meeting May 15, 2024 - Wednesday - 6:00 PM - Public Works Commission Meeting May 21, 2024 - Tuesday - 7:00 PM - Planning Commission Meeting June 4, 2024 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting June 18, 2024 - Tuesday - 5:00 PM - Civil Service Board Meeting June 18, 2024 - Tuesday - 7:00 PM - Planning Commission Meeting July 2, 2024 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting July 16, 2024 - Tuesday - 7:00 PM - Planning Commission Meeting July 17, 2024 - Wednesday - 5:00 PM - Civil Service Board Meeting July 17, 2024 - Wednesday - 6:00 PM - Public Works Commission Meeting August 6, 2024 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting August 20, 2024 - Tuesday - 7:00 PM - Planning Commission Meeting August 21, 2024 - Wednesday - 5:00 PM - Civil Service Board Meeting September 3, 2024 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting September 17, 2024 - Tuesday - 7:00 PM - Planning Commission Meeting September 18, 2024 - Wednesday - 5:00 PM - Civil Service Board Meeting September 18, 2024 - Wednesday - 6:00 PM - Public Works Commission Meeting October 1, 2024 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting October 15, 2024 - Tuesday - 7:00 PM - Planning Commission Meeting October 16, 2024 - Wednesday - 5:00 PM - Civil Service Board Meeting November 4, 2024 - Monday - 7:00 PM - Parks and Recreation Advisory Commission Meeting November 18, 2024 - Monday - 7:00 PM - Planning Commission Meeting November 20, 2024 - Wednesday - 5:00 PM - Civil Service Board Meeting November 20, 2024 - Wednesday - 6:00 PM - Public Works Commission Meeting December 3, 2024 - Tuesday - 7:00 PM - Parks and Recreation Advisory Commission Meeting December 16, 2024 - Monday - 7:00 PM - Planning Commission Meeting December 18, 2024 - Wednesday - 5:00 PM - Civil Service Board Meeting City of Hermosa Beach Page 13 Printed on 12/11/2023
13 City Council Regular Meeting Agenda - Final December 12, 2023 CITY OFFICES CLOSED FRIDAY-SUNDAY AND ON THE FOLLOWING DAYS:
December 25, 2023 - Monday - Christmas Day
January 1, 2024 - Monday - New Year's Day
January 15, 2024 - Monday - Martin Luther King, Jr. Day February 19, 2024 - Monday - President’s Day
April 1, 2024 - Monday - César Chávez Day
May 27, 2024 - Monday - Memorial Day
June 19, 2024 - Wednesday - Juneteenth
July 4, 2024 - Thursday - Independence Day
September 2, 2024 - Monday - Labor Day
November 11, 2024 - Monday - Veterans Day
November 28, 2024 - Thursday - Thanksgiving Day
December 25, 2024 - Wednesday - Christmas Day
January 1, 2025 - Wednesday - New Year's Day
City of Hermosa Beach Page 14 Printed on 12/11/2023
14 City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
23-0747
Honorable Mayor and Members of the Hermosa Beach City Council Closed Session of December 12, 2023
MINUTES: Approval of minutes of Closed Session held on November 28, 2023.
City of Hermosa Beach Page 1 of 1 Printed on 12/7/2023
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City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
23-0748
Honorable Mayor and Members of the Hermosa Beach City Council Closed Session of December 12, 2023
CONFERENCE WITH LABOR NEGOTIATOR:
Government Code Section 54957.6
City Negotiator: Mayor Massey
Unrepresented
employee: City Manager
City of Hermosa Beach Page 1 of 1 Printed on 12/7/2023
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City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
23-0738
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of December 12, 2023
LOCAL CONTEST WINNERS OF THE LOS ANGELES
PUBLIC LIBRARY 2023 CHILDREN’S BOOKMARK CONTEST
City of Hermosa Beach Page 1 of 1 Printed on 12/7/2023
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City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
23-0739
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of December 12, 2023
RECOGNIZING HERMOSA BEACH
2023 CERTIFIED GREEN BUSINESSES
City of Hermosa Beach Page 1 of 1 Printed on 12/7/2023
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City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
23-0737
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of December 12, 2023
POLICE CHIEF UPDATE
City of Hermosa Beach Page 1 of 1 Printed on 12/7/2023
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City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
23-0751
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of December 12, 2023
WRITTEN COMMUNICATION
Recommended Action:
Staff recommends City Council receive and file the written communication.
Attachments:
1. Written Communication from Matt McCool
2. Written Communication from Anthony Higgins
City of Hermosa Beach Page 1 of 1 Printed on 12/7/2023
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[email protected] | (310) 486-9696 | www.McCoolForHermosa.com December 5, 2023
VIA ELECTRONIC MAIL
Hermosa Beach City Council
1315 Valley Drive
Hermosa Beach, CA 90254
RE: Hermosa Beach Police Officers Association v. City of Hermosa Beach Dear Mayor Massey and City Council:
It appears City Manager Lowenthal unilaterally made a significant organizational change to the Hermosa Beach Police Department without informing the public or seeking City Council approval.
It was brought to my attention by Case# LA-CE-1582-M of an Unfair Practice Charge was filed by the Hermosa Beach Police Officers Association to the Public Employment Relations Board (PERB).
Regardless of the ruling by the PERB, the bigger issue is the lack of open and transparent governance by the City of Hermosa Beach. This is not an unique situation, but a pattern and practice by the City.
See attached legal document:
opposition to two Police Lieutenants being granted status and pay as Captains without having to undergo a civil service testing process, as well
the structure of the Police Department (promoting the Lieutenants without a testing process and providing them a gift of public funds; eliminating at least one sergeant and two lieutenant positions from the Hermosa Beach POA, and other violations of the Meyers-Milias-Brown Act. It should be noted that the California Public Employment Relations Board has issued a charge against the City of Hermosa Beach for their unlawful actions.
This is an issue that needs to be addressed publicly, and at least one member of the City Council should question the City Manager on this topic during the next City Council meeting following her report.
Very respectfully,
Matt McCool
21 22
From: tony higgins
To: City Clerk; City Council
Cc: Joseph SanClemente; Carrie Tai; Suja Lowenthal
Subject: City Council Meeting Written Communications -pls acknowledge Date: Tuesday, December 5, 2023 10:54:28 AM
December 5, 2023
Dear City Council
Dear City Manager
Re: Nov 29 Civic Center Session
I would like to recap the 29 Nov Civic Center Study Session. Sadly, my first impression was it as much of a sales job and it was a study session.
Consider the 2016 Civic Center Study said:
“The existing City Hall was built in the 1960's and then renovated in 2000.
Of the existing facilities studied, City Hall could serve the City for another 50 years if renovated and expanded to meeting current staffing and service levels”.
Why does the Council think our current City Manager who allowed the rapid decay of our City Hall and has had 5 years and 3 different Public Works Directors to turn things around and deliver projects on-time on-budget and fix deferred maintenance problems is the right person to lead a massive infrastructure now?
I welcome evidence to the contrary but when you look at projects from the Clark Building to the Parks Restrooms, from the delayed & over budget City Yard project to the purchase of four Police Cruiser EVs that recently came in 90% over budget, from our delayed Housing Plan to our delayed coastal commission plan our City Manager has not demonstrated she is up to the job.
I don’t see how the Council could possibly think she is the right person to bring a massive Civic Center project in on-time and on-budget.
Let’s take a hard look at the facts.
Mr. Fullerton said the 2016 study concluded that there had been $4,000,000 in deferred maintenance and that amounted to $7,000,000 in todays dollars but because we missed the 2016-2023 maintenance window, renovation and expansion of City Hall is no longer an economically viable.
Another way of looking at this is that years of prioritizing other projects and intentionally deferring building maintenance costs has essentially forced the taxpayers hands and now City Hall replacement is the only option.
We are also told there is between $5 million -$13 million dollars of Civic Center (old building) deferred maintenance costs that won’t be included in Mr. Fullerton’s $80- 23 $120 million estimated Civic Center project budget because maintenance costs on old buildings are too difficult to estimate. Huh?
Add to this the fact that $30 million for the proposed new Ardmore underground parking facility was not included in Mr Fullerton’s $80-$120 million estimate and you can see we are well on our way to a $165 million
Civic Center project.
Then we have a fairly large parks masterplan and improvements hanging over our budgetary heads.
Mr. Fullerton says the goal is a [massive] so called cost neutral P3 City facilities project.
That’s certainly the city managers goal.
Mr. Fullerton also suggests a Public Private Partnership (P3) plan using community center site to build a new library, a new police station and a new 2 story city hall and new underground parking facility is the best way forward.
He also notes this is likely the most expensive option, He suggests the way forward is to use the existing library, city hall and base 3 (dog pound) properties to fund the massive project costs by either selling off this real estate or committing it to long term public/private leases for a large new hotel; as if selling or committing city property to long term leases wasn’t a real and significant cost.
Mr Fullerton implied there was a community consensus around a new “signature” City Hall AND a new large hotel but he presented no evidence.
Are we to believe a signature city hall will revitalized the downtown business community?
I think nearly everyone agrees that selling off scarce Hermosa Beach property should only be done if there is an overwhelming reason to do so.
Moreover, large scale long term private sector leases come with significant opportunity costs.
These opportunity costs must be carefully evaluated. P3 is not free or cost neutral.
At this point, before our extreemly small city invests 100s of millions of dollars and set a direction for the next 70 years we need to first ask do Hermosa, Manhattan and Redondo Beach all need signature city halls, libraries and police departments.
Is our long future joining forces in a Public (P1) Partnership with Manhattan and Redondo
24 Beach to reduce our small city’s large overhead costs? It’s a fair question, no? Mr Fullerton cited 5 cities where he claimed Public Private partnerships had been used successfully to implement cost neutral Civic Center projects: San Diego, Long Beach, Newport Beacj Torrance and Garden Grove.
Although P3 certainly warrants a look the evidence that these projects were successful or scale well to Hermosa Beach with its scarce land resources was sketchy at best. Much more evidence is needed.
And one of Mr. Fullerton’s examples, Newport Beach has been bedeviled with city hall cost overruns and project delays.
Moreover, the need for a large hotel is not clear. The city has a new 30 bed hotel on Hermosa Ave another ~15 bed hotel planned for South Hermosa and has allowed short term rentals in the downtown area.
Large scale long term private sector leases of scarce Hermosa Beach real estate also come with huge opportunity costs.
Councilman Massey said in an attempt to excuse the questionable City Managers deferred City Hall maintenance choices:
We have aging facilities in the city like many local governments, Torrance, Burbank, Garden Grove as was mentioned. But just about every city has a ton of deferred maintenance, a ton of aging infrastructure.
How do statements like this promote accountability?
One thing is clear no matter what path we choose going forward, the Civic Center community engagement process must be resident-centric and not stacked with staff or non-resident business owners.
Clearly Fullerton Consulting Group should NOT be chosen to lead the community engagement process nor should Councilman Massey or Jackson be chosen to sit on the Community Engagement Committee
They have already put the cart before the horse and shown their hand in favor of Option A.
Anthony Higgins.
25 City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
23-0736
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of December 12, 2023
UPDATES FROM CITY COUNCIL AD HOC SUBCOMMITTEES
AND STANDING COMMITTEE DELEGATES/ALTERNATES
City of Hermosa Beach Page 1 of 1 Printed on 12/7/2023
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City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
23-0752
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of December 12, 2023
WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA
(City Clerk Myra Maravilla)
Recommended Action:
Staff recommends City Council waive reading in full of all ordinances on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
City of Hermosa Beach Page 1 of 1 Printed on 12/7/2023
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City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
REPORT 23-0743
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of December 12, 2023
CITY COUNCIL MEETING MINUTES
(City Clerk Myra Maravilla)
Recommended Action:
Staff recommends City Council approve the minutes for the Tuesday, November 28, 2023 regular meeting and the Wednesday, November 29, 2023 Facility Study Session.
Attachments:
1. November 28, 2023 Regular Meeting
2. November 29, 2023 Facility Study Session- - Special Meeting Respectfully Submitted by: Myra Maravilla, City Clerk
Approved: Suja Lowenthal, City Manager
City of Hermosa Beach Page 1 of 1 Printed on 12/7/2023
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City Hall
1315 Valley Drive
Hermosa Beach, CA
90254
City of Hermosa Beach
Meeting Minutes - Draft
City Council
Mayor
Justin Massey
Mayor Pro Tem
Dean Francois
Councilmembers
Rob Saemann
Mike Detoy
Ray Jackson
Tuesday, November 28, 2023 5:00 PM
DRAFT
5:00 PM - CLOSED SESSION
CALL TO ORDER
Mayor Massey called the Closed Session to order at 5:00 p.m.
ROLL CALL
City Clerk Myra Maravilla announced a quorum.
Mayor Massey, Mayor Pro Tempore Francois, Councilmember Saemann, Councilmember Detoy, and Councilmember Jackson
Present: 5 -
Absent: 0
PUBLIC COMMENT ON THE CLOSED SESSION AGENDA
No Public Comment for Closed Session was provided.
RECESS TO CLOSED SESSION
Mayor Massey recessed to Closed Session at 5:01 p.m.
a) 23-0721 MINUTES: Approval of minutes of Closed Session held on November 14, 2023.
b) 23-0722 CONFERENCE WITH LABOR NEGOTIATOR:
Government Code Section 54957.6
City Negotiator: Mayor Massey
Unrepresented
City of Hermosa Beach Page 1 Printed on 12/6/2023
29 City Council Meeting Minutes - Draft November 28, 2023 employee: City Manager
c) 23-0727 CONFERENCE WITH LEGAL COUNSEL:
Existing Litigation - Government Code Section 54956.9(d)(1) The City finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the City in the litigation.
Name of Case: EBS General Engineering v. City of Hermosa Beach LASC Case Number: 23TRCV02119
Date of Filing: 06/30/2023
6:00 PM - OPEN SESSION
I. CALL TO ORDER
Mayor Massey called the Open Session to order at 6:37 pm.
II. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Ben Padnos.
III. ROLL CALL
City Clerk Maravilla announced a quorum.
Mayor Massey, Mayor Pro Tempore Francois, Councilmember Saemann, Councilmember Detoy, and Councilmember Jackson
Present: 5 -
Absent: 0
IV. CLOSED SESSION REPORT
City Attorney Patrick Donegan provided a Closed Session Report. No reportable action was taken.
V. ANNOUNCEMENTS - UPCOMING CITY EVENTS
Councilmember Saemann invited the public to visit the Kiwanis Club Hermosa Beach Christmas Tree Lot through December 22, 2023 and announced pictures with Santa Claus are free to visitors.
Mayor Massey invited the community to the following events: the 31st Annual Beach Cities Toy Drive on Saturday, December 2nd from 10:00 a.m. to 2:00 p.m. at the City Hall Parking Lot; the Sand Snowman Contest on Saturday, December 9th; and to the Jeff Duclos Community Garden Dedication on December 9th at South Park at 1:00 p.m.
VI. APPROVAL OF AGENDA
A motion was made by Councilmember Detoy, seconded by Councilmember Saemann to approve the agenda.
City of Hermosa Beach Page 2 Printed on 12/6/2023
30 City Council Meeting Minutes - Draft November 28, 2023 Mayor Pro Tem Francois made a substitute motion to remove Consent Calendar item "i" for separate discussion. Mayor Massey seconded the motion. The substitute motion carried by the following vote:
Aye: 5 - Mayor Massey, Francois, Saemann, Detoy, and Jackson
Absent: 0
VII. PROCLAMATIONS / PRESENTATIONS
a) 23-0715 PRESENTATION FROM ANTHONY PADNOS ON OPEN DIALOGUE Police Chief LeBaron introduced Anthony Padnos.
Anthony Padnos provided a presentation on open dialogue.
Mayor Massey provided comments.
Councilmember Saemann provided comments.
b) 23-0706 PRESENTATION FROM MARINE MAMMAL CARE CENTER
John Warner, CEO from Marine Mammal Care Center, provided a presentation.
Mayor Pro Tem Francois provided comments.
John Warner asked the public to call 1-800-39-WHALE if a marine mammal is found on the beach.
Mayor Massey provided comments.
VIII. CITY MANAGER REPORT
City Manager Suja Lowenthal provided a City Manager Report.
Mayor Pro Tem Francois asked various questions.
City Manager Lowenthal provided additional information.
IX. PUBLIC PARTICIPATION: ORAL AND WRITTEN COMMUNICATIONS FROM THE PUBLIC
In Person Public Comment:
Sarah Harper
Jonathan Cruz
Nick Wilson
City of Hermosa Beach Page 3 Printed on 12/6/2023
31 City Council Meeting Minutes - Draft November 28, 2023 Michael Sribney
Virtual Public Comment:
Matt McCool
a) 23-0728 WRITTEN COMMUNICATION
A motion was made by Councilmember Detoy, seconded by Councilmember Jackson to receive and file the written communication. The motion carried by the following vote:
Aye: 5 - Mayor Massey, Francois, Saemann, Detoy, and Jackson
Absent: 0
X. CITY COUNCILMEMBER COMMENTS
a) 23-0712 UPDATES FROM CITY COUNCIL AD HOC SUBCOMMITTEES
AND STANDING COMMITTEE DELEGATES/ALTERNATES
Mayor Pro Tem Francois announced his attendance to the Sanitation District Board of Directors Meeting on November 15, 2023.
Councilmember Saemann provided comments.
Mayor Pro Tem Francois provided comments.
XI. CONSENT CALENDAR
Approval of the Consent Calendar
A motion was made by Councilmember Detoy, seconded by Mayor Pro Tempore Francois to move Consent Calendar item "i" for separate discussion and approve the remainder of the Consent Calendar. The motion carried by the following vote:
Aye: 5 - Mayor Massey, Francois, Saemann, Detoy, and Jackson
Absent: 0
a) 23-0716 WAIVE READING IN FULL OF ALL ORDINANCES ON THE AGENDA (City Clerk Myra Maravilla)
A motion was made to approve the recommendation on the Consent Calendar. b) REPORT
23-0713
CITY COUNCIL MEETING MINUTES
(City Clerk Myra Maravilla)
A motion was made to approve the recommendation on the Consent Calendar.
City of Hermosa Beach Page 4 Printed on 12/6/2023
32 City Council Meeting Minutes - Draft November 28, 2023 c) REPORT
23-0702
CHECK REGISTERS
(Finance Director Viki Copeland)
A motion was made to approve the recommendation on the Consent Calendar. d) REPORT
23-0704
REVENUE REPORT, EXPENDITURE REPORT, AND CIP REPORT
BY PROJECT
FOR SEPTEMBER AND OCTOBER 2023
(Finance Director Viki Copeland)
A motion was made to approve the recommendation on the Consent Calendar. e) REPORT
23-0701
CITY TREASURER’S REPORT AND CASH BALANCE REPORT
(City Treasurer Karen Nowicki)
A motion was made to approve the recommendation on the Consent Calendar. f) REPORT
23-0695
CAPITAL IMPROVEMENT PROGRAM STATUS REPORT
AS OF NOVEMBER 22, 2023
(Public Works Director Joe SanClemente)
A motion was made to approve the recommendation on the Consent Calendar. g) REPORT
23-0699
ACTION MINUTES OF THE PUBLIC WORKS COMMISSION
MEETING OF SEPTEMBER 20, 2023 AND THE PUBLIC WORKS
COMMISSION SPECIAL MEETING OF OCTOBER 18, 2023
(Public Works Director Joe SanClemente)
A motion was made to approve the recommendation on the Consent Calendar. h) REPORT
23-0705
ADOPTION OF AN ORDINANCE ADDING CHAPTER 12.09 TO THE
HERMOSA BEACH MUNICIPAL CODE TO ESTABLISH A CITYWIDE
PAVEMENT MORATORIUM AND TO MODIFY CHAPTER 1.10 OF
HBMC TO INCLUDE VIOLATION OF THE PAVEMENT MORATORIUM
AS A CODE VIOLATION SUBJECT TO ADMINISTRATIVE PENALTY
PROCEDURES AND DETERMINE THE ORDINANCE TO BE
EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
(Public Works Director Joe SanClemente)
A motion was made to approve the recommendation on the Consent Calendar. j) REPORT
23-0718
PLANNING COMMISSION TENTATIVE FUTURE AGENDA
(Community Development Director Carrie Tai)
A motion was made to approve the recommendation on the Consent Calendar.
City of Hermosa Beach Page 5 Printed on 12/6/2023
33 City Council Meeting Minutes - Draft November 28, 2023 k) REPORT
23-0717
ACTION MINUTES OF THE CIVIL SERVICE BOARD
SPECIAL MEETING OF AUGUST 30, 2023
(Human Resources Manager Vanessa Godinez)
A motion was made to approve the recommendation on the Consent Calendar. l) REPORT
23-0708
SOUTH BAY WORKFORCE INVESTMENT BOARD
QUARTERLY SUMMARY
A motion was made to approve the recommendation on the Consent Calendar. m) REPORT
23-0707
LIST OF REGULAR AND ONGOING CITY BOARD
AND COMMISSION APPOINTIVE TERMS THAT WILL
EXPIRE DURING THE 2024 CALENDAR YEAR
(City Clerk Myra Maravilla)
A motion was made to approve the recommendation on the Consent Calendar. n) REPORT
23-0666
REQUEST FOR APPROVAL OF SPONSORSHIP DONATION TO
THE BEACH CITIES HEALTH DISTRICT’S 25th ANNUAL
HOLIDAY GIFT BAG PROJECT
(Executive Assistant Ann Yang)
A motion was made to approve the recommendation on the Consent Calendar. o) REPORT
23-0720
ADOPTION OF RESOLUTION EXTENDING CITY’S DEADLINE TO
ESTABLISH AN ONLINE PERMITTING SYSTEM FOR
POST-ENTITLEMENT PERMIT TO JANUARY 2026 AND FINDING
THE SAME EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT
(City Attorney Patrick Donegan)
A motion was made to approve the recommendation on the Consent Calendar.
XII. ITEMS REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION i) REPORT
23-0714
ACTION MINUTES OF THE PLANNING COMMISSION
REGULAR MEETING OF NOVEMBER 13, 2023
(Community Development Director Carrie Tai)
Community Development Director Carrie Tai provided a staff presentation.
City Attorney Donegan provided comments.
Mayor Massey provided comments.
City of Hermosa Beach Page 6 Printed on 12/6/2023
34 City Council Meeting Minutes - Draft November 28, 2023 Councilmember Saemann and Mayor Pro Tem Francois expressed support to pull item 6.b from the November 13, 2232 Planning Comission minutes for City Council consideration at a future Public Hearing.
City Manager Lowenthal provided comments.
Virtual Public Comment:
Laura Pena
It was moved by Councilmember Saemann, seconded by Mayor Pro Tem Francois to bring Planning Commission item 6.b. before the City Council for a Public Hearing. The motion was carried by the following vote:
Aye: 3 - Francois, Saemann, and Jackson
No: 1 - Mayor Massey
Absent: 0
Abstain: 1 - Detoy
A motion was made by Councilmember Detoy, seconded by Councilmember Jackson to receive and file the remainder of the action minutes of the Planning Commission regular meeting of November 13, 2023. The motion carried by the following vote:
Aye: 5 - Mayor Massey, Francois, Saemann, Detoy, and Jackson
Absent: 0
XIII. PUBLIC HEARINGS - TO COMMENCE AT 6:30 P.M.
a) REPORT
23-0657
RESOLUTION APPROVING THE ALLOCATION OF $147,148
OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS
TO CONSTRUCT AMERICANS WITH DISABILITIES ACT (ADA)
COMPLIANT SIDEWALK PANELS AND CURB RAMPS
(Public Works Director Joe SanClemente)
Public Works Director Joe SanClemente provided a staff presentation.
Councilmember Detoy provided comments.
Councilmember Jackson provided comments.
Mayor Pro Tem Francois provided comments.
No Public Comment was provided.
A motion was made by Councilmember Detoy, seconded by Councilmember Saemann to adopt a resolution approving the Fiscal Year 2023-24 Community Development Block Grant (CDBG) program allocating and authorizing the use of $147,148 of funds to construct Americans with Disabilities Act (ADA) compliant City of Hermosa Beach Page 7 Printed on 12/6/2023
35 City Council Meeting Minutes - Draft November 28, 2023 sidewalk panels and curb ramps; and approve an appropriation of $13,831 from the CDBG funds to CIP 624-CDBG Improvements. The motion carried by the following vote:
Aye: 5 - Mayor Massey, Francois, Saemann, Detoy, and Jackson
Absent: 0
XIV. MUNICIPAL MATTERS
a) REPORT
23-0700
PURCHASE OF VEHICLES FOR POLICE DEPARTMENT
(Public Works Director Joe SanClemente)
Director SanClemente provided a staff presentation.
Councilmember Saemann provided comments.
Police Chief LeBaron provided information.
Director SanClemente provided information.
Mayor Pro Tem Francois provided comments.
Mayor Massey provided comments.
Councilmember Jackson provided comments.
City Manager Lowenthal provided comments.
Councilmember Detoy provided comments.
Virtual Public Comment:
Matt McCool
Dency Nelson
The City Council continued to deliberate on this item.
A motion was made by Councilmember Detoy, seconded by Councilmember Jackson to authorize the purchase of four patrol pursuit vehicles in an amount not to exceed $312,000 from National Auto Fleet Group, the State of California's General Services Department Statewide Contract for Fleet Vehicles, or sole source from a dealership as the vehicle becomes available; and authorize the outfitting of each of the vehicles, not to exceed $108,000 for all four vehicles, through National Auto Fleet Group; and approve an additional appropriation of $195,000 to the Equipment Replacement Fund's fund balance to the Police Department Equipment Replacement Fund to fund the purchase and outfitting of the vehicles.that this Action Item be adopted. The motion carried by the following vote:
Aye: 5 - Mayor Massey, Francois, Saemann, Detoy, and Jackson City of Hermosa Beach Page 8 Printed on 12/6/2023
36 City Council Meeting Minutes - Draft November 28, 2023
Absent: 0
b) REPORT
23-0709
CITY COUNCIL MEETING SCHEDULE FOR 2024
(Executive Assistant Ann Yang)
Executive Assistant Ann Yang provided a staff presentation.
Virtual Public Comment:
Matt McCool
Councilmember Detoy provided comments.
Mayor Pro Tem Francois provided comments.
Mayor Massey provided comments.
City Manager Lowenthal provided comments.
Executive Assistant Yang provided information.
City Attorney Donegan provided comments.
City Clerk Maravilla provided comments.
Councilmember Jackson provided comments.
A motion was made by Mayor Massey, seconded by Councilmember Jackson to approve the City Council meeting schedule for 2024 with modifications, and approve the resolution establishing the meeting dates and times of the CIty Council for calendar year 2024 with the modifications as follows: establish the standard start time of 5:00 p.m. for Closed Session and 6:00 p.m. for Open Session with the exception of July 11, 2024 meeting to begin at 5:00 p.m; and add the following meeting dates to the 2024 City Council meeting dates: June 11, 2024, July 15, 2024, October 22, 2024, and December 5, 2024; and remove the following meeting dates: June 19, 2024, July 18, 2024, November 26, 2024, and December 10, 2024. The motion carried by the following vote:
There was a substitute motion by Mayor Pro Tem Francois to change the standard start time for the 2024 City Council meetings to 6:00 p.m. for Closed Session and 7:00 p.m. for Open Session. The motion failed for a lack of a second.
The original motion was carried by the following vote:
Aye: 5 - Mayor Massey, Francois, Saemann, Detoy, and Jackson
Absent: 0
XV. FUTURE AGENDA ITEMS
a) 23-0723 TENTATIVE FUTURE AGENDA ITEMS
City of Hermosa Beach Page 9 Printed on 12/6/2023
37 City Council Meeting Minutes - Draft November 28, 2023 Councilmember Saemann requested to bring back the City's COVID-19 requirements for employment and update the City's position at a future meeting. Mayor Pro Tem Francois provided support for an informational item only.
Mayor Pro Tem Francois requested to bring forth a private citizen issue related to the cost of a tree removal. No support was provided for this item.
Public Works Director SanClemente provided comments.
Mayor Massey provided comments.
City Manager Lowenthal provided comments.
City Attorney Donegan provided comments.
XVI. ADJOURNMENT
Mayor Massey adjourned the meeting at 10:06 p.m.
City of Hermosa Beach Page 10 Printed on 12/6/2023
38 City Hall
1315 Valley Drive
Hermosa Beach, CA
90254
City of Hermosa Beach
Meeting Minutes - Draft
City Council
Mayor
Justin Massey
Mayor Pro Tem
Dean Francois
Councilmembers
Rob Saemann
Mike Detoy
Ray Jackson
Wednesday, November 29, 2023 6:00 PM
DRAFT
6:00 PM – FACILITIES STUDY SESSION
I. CALL TO ORDER
Mayor Massey called the Study Session to order at 6:06 p.m.
II. PLEDGE OF ALLEGIANCE
Tom Blakely, CEO of Beach Cities Health District, led the Pledge of Allegiance.
III. ROLL CALL
City Clerk Myra Maravilla announced a quorum.
Mayor Massey, Mayor Pro Tempore Francois, Councilmember Saemann, Councilmember Detoy, and Councilmember Jackson
Present: 5 -
Absent: 0
IV. ANNOUNCEMENTS
Councilmember Saemann announced that Santa Claus is visiting the Kiwanis Tree Lot over the weekend from 3:00 p.m. to 7:00 p.m. The tree lot is open seven days a week and all proceeds support charitable causes.
V. PUBLIC PARTICIPATION
Virtual Public Comment:
Kent Allen
Matt McCool
City of Hermosa Beach Page 1 Printed on 12/6/2023
39 City Council Meeting Minutes - Draft November 29, 2023 VI. OPENING REMARKS
a) REPORT
23-0703
FACILITIES STUDY SESSION
(City Manager Suja Lowenthal)
City Manager Suja Lowenthal provided opening remarks.
Principal of Fullerton Consulting Partners, Jeffrey Fullerton, provided a presentation.
VII. COUNCIL QUESTIONS
The City Council opted to ask questions during discussion of facilities.
VIII. PUBLIC PARTICIPATION
In Person Public Comment:
Scott Hayes
Scott Davey
Laura Pizer-Mains
Tom Blakely
Virtual Public Comment:
Anthony Higgins
Jon Davis
Laura Pena
Kent Allen
IX. COUNCIL DISCUSSION
Mayor Massey asked various clarifying questions and provided comments.
Jeffrey Fullerton provided information.
City Manager Lowenthal provided information.
Finance Director Viki Copeland provided information.
Councilmember Saemann asked various clarifying questions and provided comments.
Councilmember Jackson asked various clarifying questions and provided comments.
Councilmember Detoy asked various clarifying questions and provided comments.
City of Hermosa Beach Page 2 Printed on 12/6/2023
40 City Council Meeting Minutes - Draft November 29, 2023 Councilmember Saemann provided comments.
Mayor Pro Tem Francois asked various clarifying questions and provided comments.
The City Council continued deliberations.
In Person Public Comment:
Janice Brittain
Scott Hayes
Virtual Public Comment:
Anthony Higgins
Councilmember Detoy provided closing remarks.
City Manager Lowenthal provided comments.
Mr. Fullerton provided an overview of the timeline for next steps.
Mayor Massey provided closing remarks.
Councilmember Jackson provided closing remarks.
Councilmember Saemann provided closing remarks.
Mayor Pro Tem Francois provided closing remarks.
Mayor Massey provided closing remarks.
City Manager Lowenthal stated that staff will bring an item to the City Council in January 2024 with various options to initiate the community engagement plan for the Hermosa Beach Civic Center.
X. ADJOURNMENT OF STUDY SESSION
Mayor Massey adjourned the meeting at 8:47 p.m.
City of Hermosa Beach Page 3 Printed on 12/6/2023
41 City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
REPORT 23-0742
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of December 12, 2023
CHECK REGISTERS
(Finance Director Viki Copeland)
Recommended Action:
Staff recommends City Council ratify the following check registers.
Attachments:
1. Check Register 11/15/2023
2. Check Register 11/22/2023
3. Check Register 11/29/2023
Respectfully Submitted by: Viki Copeland, Finance Director Approved: Suja Lowenthal, City Manager
City of Hermosa Beach Page 1 of 1 Printed on 12/7/2023
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Attachment 1
Check Register Page: 1
11/15/2023 4:32:56PM CITY OF HERMOSA BEACH
Bank code: boa
Voucher Date Vendor Invoice Description/Account Amount
104159 11/15/2023 09366 AQUA FLO Sl2217475 MAT REQ 806080 IRRIGATION SUPPLIES 001-6101-4309 786.95
09366 Total : 786.95
104160 11/15/2023 23132 ATALLA, ROSEMARY PO40484 PARKING PERMIT REFUND 24-02344 001-3843 50.00
23132 Total : 50.00
104161 11/15/2023 06409 BLUE DIAMOND MATERIALS 3435080 MAT REQ 632961/SHEET ASPHALT 001-3104-4309 118.69
06409 Total : 118.69
104162 11/15/2023 00262 CALIFORNIA MARKING DEVICE 7306 MAT REQ 909837 STAMP FOR RECORDS 001-2101-4305 30.66
00262 Total: 30.66
104163 11/15/2023 23130 CALOYANNIDES, MELODY PO40486 REFUND FOR PARKING PERMIT 24-01646 001-3843 50.00
23130 Total : 50.00
104164 11/15/2023 10838 CANON SOLUTIONS AMERICA, INC 6005888969 COPIER MAINT/COMM RES/JUL-OCT23 001-4601-4305 238.09
6005982800 COPIER MAINT/COMM SVS/JUL-OCT23
001-3302-4305 37.05
10838 Total: 275.14
104165 11/15/2023 23123 CARDIO PARTNERS INC. INV3289182 AED SUPPLIES 001-1201-4201 3,520.00 001-1201-4201 334.40
23123 Total : 3,854.40
104166 11/15/2023 09436 COMPLETES PLUS Cust#284080 VEHICLE MAINT/REPAIR PARTS/OCT23 715-2101-4311 495.65 715-3104-4311 77.18
715-3302-4311 347.43
09436 Total : 920.26
104167 11/15/2023 22389 DAVIS, CHRISTINA PO 40546 INSTRUCTOR PYMTS CL.ASSES THRU 11.18.23 001-4601-4221 14,661.81
43 Check Register Page: 2
11/15/2023 4:32:56PM CITY OF HERMOSA BEACH
Bank code: boa
Voucher Date Vendor Invoice Description/Account Amount
104167 11 /15/202322389 DAVIS, CHRISTINA (Continued) Total: 14,661.81 104168 11/15/2023 22221 ENCODEPLUS, LLC 2592 MAT REQ 632733 ORDINANCE CODIFICATION 001-1121-4201 180.00
22221 Total : 180.00
104169 11/15/2023 06293 FEDEX OFFICE 101600033240 MAT REQ 768549 PRINTING SVS/CERTIFICATES 001-1101-4305 3.07
101600052006 MAT REQ 768549 PRINTING SVS/CERTIFICATES
001-1101-4305 7.52
101600052324 MAT REQ 768549 PRINTING SVS/CERTIFICATES
001-1101-4305 3.07
06293 Total : 13.66
104170 11/15/2023 22096 GALLATIN INVESTIGATIONS 202300007 PARTIAL BACKGROUND/SCHROEDER 001-2101-4201 375.00
22096 Total : 375.00
104171 11/15/2023 10836 GRAINGER 9898625620 MAT REQ 787486/MAINTENANCE SUPPLIES 001-3104-4309 279.54
9899303862 MAT REQ 787485/MAINTENANCE SUPPLIES
001-3104-4309 962.55
10836 Total : 1,242.09
104172 11/15/2023 22892 GREG MINK ENTERPRISES LLC 1464 ARBORIST REPORT@7TH AND PROSPECT 115-8191-4201 250.00
22892 Total : 250.00
104173 11/15/2023 21413 HATCH, BRYAN S Parcel 4186 019 037 STREET LIGHT &·SEWER TAX REBATE/FY24 001 -6871 139.58
105-3105 24.61
21413 Total : 164.19
104174 11/15/2023 23146 HUMPHREY, RUSS A. PO40525 CASH KEY REFUND 001-3851 25.50
23146 Total : 25.50
104175 11/15/2023 19314 IPS GROUP INC INV90450 PARKING METER CC FEES/OCT23 001-3305-4201 418.31
001-3304-4201 344.06
44 Check Register Page: 3
11/15/2023 4:32:56PM CITY OF HERMOSA BEACH
Bank code: boa
Voucher Date Vendor Invoice Description/Account Amount
104175 11/15/2023 19314 IPS GROUP INC (Continued)
001-3302-4201 19,999.55
INV90841 METER REPLACEMENT PARTS
001-3302-4201 6,250.00
001-3302-4201 593.75
19314 Total : 27,605.67
104176 11/15/2023 23131 JEPPESEN.KENT PO40492 PARKING PERMIT REFUND 24-06643 001-3843 50.00
23131 Total : 50.00
104177 11/15/2023 23147 JOHANSEN.MEGAN Cit#31035544 CITATION REFUND PER MARK GROH 001-3302 323.00
23147 Total : 323.00
104178 11/15/2023 05356 JOHN L HUNTER AND ASSOC INC HB1MS4123309 MUNI STORMWATER PROGRAM ASSIST/SEPT23 161-3109-4201 6,027.50
05356 Total: 6,027.50
104179 11/15/2023 23154 LAW OFFICE OF FORREST R MILLER R#001-00877 458 SUBPEONA NO LONGER NEEDED 001-3818 654.93
23154 Total : 654.93
104180 11/15/202318274 MAGNUM VENTURE PARTNERS PO40532 INSTRUCTOR PYMTS CLASSES THRU 11.11.23 001-4601-4221 3,213.00
18274 Total : 3,213.00
104181 11/15/2023 22400 MBM GEAR 68456 PW EMPLOYEE JACKETS (2) 001-4202-4314 79.96
001-4202-4314 8.00
22400 Total: 87.96
104182 11/15/2023 18071 MERCHANTS LANDSCAPE SERVICES 61987 CITYWIDE LANDSCAPING SERVICES/AUG23 001-6101-4201 33,045.17
105-2601-4201 11,102.92
62083 CITYWIDE LANDSCAPING SERVICES/SEPT23
001-6101-4201 33,045.17
105-2601-4201 11,102.92
62196 CITYWIDE LANDSCAPING SERVICES/OCT23
001-6101-4201 33,045.17
45 Check Register Page: 4
11/15/2023 4:32:56PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
104182 11/15/2023 18071 MERCHANTS LANDSCAPE SERVICES (Continued) 105-2601-4201 11,102.92
62260 EXTRA LANDSCAPE WORK/OCT23
001-6101-4201 866.00
18071 Total: 133,310.27
104183 11/15/2023 22701 NATIONAL RECREATION&PARK ASSOC PO40548 PREMIER MEMBERSHIP FOR 1-10 EMPLOYEES 001-4601-4315 700.00
22701 Total : 700.00
104184 11/15/2023 13114 ODP BUSINESS SOLUTIONS, LLC 338348794001 MAT REQ 787482/OFFICE SUPPLIES 001-4202-4305 69.13
339092971001 MAT REQ 838998/OFFICE SUPPLIES
001-2101-4305 95.33
341363356001 MAT REQ 632821/OFFICE SUPPLIES
001-4201-4305 96.36
341591269001 MAT REQ 806605/OFFICE SUPPLIES
001-4601-4305 55.39
341605149001 MAT REQ 787484/OFFICE SUPPLIES
001-4202-4305 23.01
341608285001 MAT REQ 787484/OFFICE SUPPLIES
001-4202-4305 39.03
13114 Total : 378.25
104185 11/15/2023 00093 OLYMPIC AUTO CENTER 14466 MAT REQ 806837 BODYWORK/AUTO REPAIR 715-2101-4311 1,221.71
00093 Total : 1,221.71
104186 11/15/2023 01911 PROVIDENCE MEDICAL Guarantor! D600000285 PRE-EMPLOYMENT PHYSICALS/OCT23 001-1203-4320 1,365.00
01911 Total : 1,365.00
104187 11/15/2023 17676 PRUDENTIAL OVERALL SUPPLY Cust#12754-05 YARD UNIFORMS, TOWELS, & MATS/OCT23 001-2101-4309 70.86
001-3104-4309 51.98
001-3302-4309 63.80
001-4202-4314 410.86
001-4204-4309 125.00
715-4206-4309 44.06
46 Check Register Page: 5
11/15/2023 4:32:56PM CITY OF HERMOSA BEACH
Bank code: boa
Voucher Date Vendor Invoice Description/Account Amount
104187 11 /15/202317676 PRUDENTIAL OVERALL SUPPLY (Continued) Total : 766.56 104188 11/15/2023 13255 RED SECURITY GROUP, LLC 81154 MAT REQ 806254 LOCKSMITH SERVICES 001-4204-4309 112.50
81295 MAT REQ 668457 LOCKSMITH SERVICES
001-4204-4309 110.00
13255 Total : 222.50
104189 11/15/2023 20061 REGIONAL TAP SERVICE CENTER 6020845 BUS PASS SALES 145-3403-4251 19.20
20061 Total : 19.20
104190 11/15/2023 21153 RJ PRINTING & PROMOTIONAL 1169 WINDOW ENVELOPES 001-1208-4305 696.90
001-1208-4305 59.75
1171 NO PARKING SIGNS
001-4601-4308 377.50
001-4601-4308 32.78
21153 Total : 1,166.93
104191 11/15/2023 20932 RK SPORTS LLC PO40538 INSTRUCTOR PAYMENT CLASS 11125 001-4601-4221 882.00
PO40549 INSTRUCTOR PYMTS CLASSES THRU 11.18.23
001-4601-4221 3,024.00
20932 Total : 3,906.00
104192 11/15/2023 16425 SAFEWAY INC VONS Acct#150882 REFRESHMENTS & CLEANING SUPPLIES/OCT23 001-4601-4308 150.03
001-1203-4201 17.71
16425 Total : 167.74
104193 11/15/2023 03353 SBCU VISA 0103365-1520261 cc TARGET TRAINING SUPPLIES 001-2101-4201 60.60
001-2101-4201 27.65
0316460-1712270 cc EXCURSION GOODY BAGS
001-4601-4308 38.20
001-4601-4308 3.62
03947-56637757 cc BUSINESS CARDS/HONMA & RODRIGUEZ .
001-1121-4323 32.00
03J0034513168 cc WATER DELIVERY FOR PD/OCT23
47 Check Register Page: 6
11/15/2023 4:32:56PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
104193 11/15/2023 03353 SBCU VISA (Continued)
001-2101-4305 535.41
0947234-8800217 cc PROPERTY ROOM SUPPLIES
001 -2101-4306 52.93
001-2101-4306 5.03
10259-0000287397 cc TACTICS INSTRUCTOR COURSE
001-2101-4317 4,500.00
1227533-3558657 cc OFFICE SUPPLIES
001 -2101-4329 20.85
001-2101-4305 44.84
001-2101-4329 1.98
001-2101-4305 4.26
1262514-6793057 cc TRAINING SUPPLIES
001-2101-4201 249.99
001-2101-4329 9.99
001-2101-4201 23.75
001-2101-4329 0.95
2023P2P CC TEAM REGISTRATION FOR FRIENDSHIP WALK
001-1203-4201 390.00
2385776-8034622 cc COMMUNITY MOVIE NIGHT - DISCO LIGHTS 001-4601-4308 13.88
001-4601-4308 1.32
255 cc COMMUNITY MOVIE NIGHT - SANTA
001-4601-4308 370.00
35343252 cc LEADERSHIP COURSE/RUSHTON
001-2101-4312 495.00
4500979-2220221 cc HDMI TO VGA ADAPTER
001-4601-4201 8.75
4592862-2538636 cc COMMUNITY MOVIE NIGHT - CRAFTS & GAMES 001-4601-4308 190.19
001-4601-4308 18.05
5167421-5338640 cc RANGE SUPPLIES
001-2101-4201 399.96
001-2101-4201 38.00
5202614-6774666 cc GENERAL FACILITY SUPPLIES
001-4601-4201 31 .98
001-4601-4201 3.03
5649832-8841054 cc CITY CLERK OFFICE SUPPLIES
001-1121-4305 6.56
48 Check Register Page: 7
11/15/2023 4:32:56PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
104193 11/15/2023 03353 SBCU VISA (Continued)
001-1121-4305 0.62
610210 cc DINNER FOR GANG SWEEP
001-2101-4305 235.00
6489417-7301832 cc CITY CLERK OFFICE SUPPLIES
001-1121-4305 334.59
001-1121-4305 31.77
6489417-7301832RT CC RETURNED OFFICE SUPPLIES
001-1121-4305 -21.88
6516485-8185012RT CC RETURNED OFFICE SUPPLIES
001-1121-4305 -109.49
7139957-3066633 cc SPIDERBOX EXTENSION CORD
001-4601-4201 344.91
7844797 cc NOTARY CONF&RENEWAL/MARAVILLA
001-1201-4201 657.15
Auth#480266 CC SAMPLE DECKING FOR PIER PROJECT
122-8629-4201 139.23
BO 2103720 CC MOVIE SCREENING LICENSE - CARRIE
001-4601-4308 480.00
ML0GTFG33N4 CC SENIOR CENTER MOVIES/MUSIC/OCT23
001-4601-4328 10.99
ML0GV0FJ88 CC SENIOR CENTER CLOUD STORAGE/OCT23
001-4601-4328 0.99
Oct2023 CC FASTRAKACCOUNT REPLENISHMENT OCT23
001-2101-4305 140.00
Oct2023 CC SUP.ERCHARGER FEES/OCT23
715-2101-4311 70.15
PO40223 CC MEMBERSHIP RENEWAL FOR BRIAN SOUSA
001-4601-4315 145.00
PO40323 CC CPRS REGION 5 MINI-CONFERENCE
001-4601-4317 60.00
REC#1020-8433 CC CRISIS INTERVENTION TRAINING/ORTIZ
001-2101-4317 125.00
Ref#200134216260 CC ANNUAL MEMBERSHIP - MAGVERN BY
001-4202-4315 166.00
TR1017 CC LODGING-LEADERSHIP TRAINING/DELEON
001-2101-4313 262.26
TR1019-20-21-22 CC CONFERENCE/NICHOLS/SOUSA/VINT/SHATTUCK 001-4601-4317 1,440.00
49 Check Register Page: 8
11/15/2023 4:32:56PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
104193 11/15/2023 03353 SBCU VISA (Continued)
TR1027 CC FLIGHTTOABC-OTS TRAINING 10.17.23
001-2101-4317 811.96
03353 Total : 12,903.02
104194 11/15/2023 07228 SHML, ROBERT Parcel 4188 020 076 STREET LIGHT TAX REBATE/FY24 105-3105 24.61
07228 Total : 24.61
104195 11/15/2023 09491 SIGNVERTISE 11504 HOLIDAY PARKING BANNER INSTALL 001-1201-4201 1,256.70
09491 Total: 1,256.70
104196 11/15/2023 22976 SIREN CREATIVE LLC PO39737 HAZARD MITIGATION PROGRAM SVS/OCT23 150-1227-4201 19,587.50
22976 Total : 19,587.50
104197 11/15/2023 19829 SITEONE LANDSCAPE SUPPLY, LLC 135943449-001 MAT REQ 938798/LANDSCAPING SUPPLIES 001-6101-4309 32.62
136264095-001 MAT REQ 806079/LANDSCAPING SUPPLIES
001-6101-4309 722.26
19829 Total : 754.88
104198 11/15/2023 00170 SOCALGAS 011 004 5767 8 CITY-OWNED SLOGS/NATURAL GAS/OCT23 001-4204-4303 23.74
00170 Total : 23.74
104199 11/15/2023 00170 SOCALGAS 170-781-3287 9 YARD CNG STATION/SEPT23 715-3104-4310 4.60
715-4204-4310 4.59
715-6101-4310 4.59
170-781-3287 9 YARD CNG STATION/OCT23
715-3104-4310 4.63
715-4204-4310 4.63
715-6101-4310 4.62
00170 Total : 27.66
104200 11/15/2023 18178 SOUTHERN CALIFORNIAAUDIO 10868 MAT REQ 806825 WINDOW TINTING 715-2101-4311 291 .15
10870 MAT REQ 806826 WINDOW TINTING
50 Check Register Page: 9
11/15/2023 4:32:56PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
104200 11/15/2023 18178 SOUTHERN CALIFORNIAAUDIO (Continued) 715-2101-4311 88.78
18178 Total : 379.93
104201 11/15/2023 20236 SPECTRUM BUSINESS 8448 30 030 0046247 CllY HALL CABLE/NOV23 715-4204-4201 114.85
20236 Total: 114.85
104202 11/15/2023 19082 T-MOBILE Acct 267037374 COMM RES CELL PHONES/OCT23 001-4601-4304 6.68
19082 Total : 6.68
104203 11/15/202315901 TRANSTECH ENGINEERS, INC 20233821 SKECHERS PLAN CHECK/JUN23 001-2151 671.00
15901 Total: 671.00
104204 11/15/202314148 UPS 000023R146443 MAT REQ 909829 LATE FEE 001-2101-4305 1.62
000023R 146453 MAT REQ 909835 SHIPPING SERVICES
001-2101-4305 16.75
14148 Total : 18.37
104205 11/15/2023 09672 VCA COAST ANIMAL HOSPITAL 5790636284 MEDICAL BILL FOR K9 CHARLIE 001-2101-4201 373.76
09672 Total : 373.76
47 Vouchers for bank code : boa Bank total : 240,327.27 47 Vouchers in this report Total vouchers : 240,327.27
51 11/15/2023 4:32:56PM
Bank code : boa
Voucher Date Vendor
"I hereby certify that the demands or claims covered by the checks listed on pages \ to \ O inclusive,
of the check register for l \ (ls\ ZOZ2, are accurate
funds are available for payment, and are in conformance to the budget."
By ___________________
Finance Director
Date __________________ _
Check Register Page: 10
CITY OF HERMOSA BEACH
Invoice Description/Account Amount
11/15/23
52 Attachment 2
Check Register Page: 1
11/22/2023 11:28:36AM CITY OF HERMOSA BEACH
Bank code: boa
Voucher Date Vendor Invoice Description/Account Amount
104206 11/22/2023 22681 4LEAF, INC J4061J STAFF AUGMENTATION FOR COMM DEV/OCT23 001-4201 -4201 21,450.00
22681 Total: 21,450.00
104207 11/22/2023 06349 ACTIVE NETWORK, LLC 1015294 ACTIVE NETWORK SERVICE SETUP FEE 001-4601-4201 1,400.00
06349 Total : 1,400.00
104208 11/22/2023 11437 ADMINISTRATIVE SERVICES CO OP 231017 TAXI VOUCHER PROGRAM - CARDS/OCT23 145-3404-4201 1,930.46 145-3853 -95.00
11437 Total: 1,835.46
104209 11/22/2023 22728 AMERICAN UPHOLSTERY INC 12507D MR#806831 VEHICLE UPHOLSTERY REPAIRS 715-2101-4311 985.00
22728 Total : 985.00
104210 11/22/2023 17965 AMGRAPH GROUP, INC 16911011 FLAG INSTALL & REMOVAL FOR VETERAN'S DAY 001-1101-4319 2,660.00
17965 Total : 2,660.00
104211 11/22/2023 00321 AT&T 960 460 1985 555 7 SEPT23 DUPLICATE PAYMENT 001-2101-4304 -239.27
960 461-1985 555 7 PD COMPUTER CIRCUITS/NOV23
001-2101-4304 252.76
00321 Total : 13.49
104212 11/22/2023 13361 AT&T MOBILITY 287298411168X1110202 PD&CSO CELL PHONES/LPR CAMERAS/OCT23 001-2101-4304 972.61 001-3302-4304 88.52
001-2101-4201 117.60
13361 Total : 1,178.73
104213 11/22/2023 13361 AT&T MOBILITY 287016141723X111420~ PW&COMM DEV CELL PHONES/TABLETS/OCT23 001-4202-4304 451 .31
001-4201-4304 324.91
13361 Total : 776.22
104214 11/22/2023 13361 AT&T MOBILITY 287301168383X111020~ EOG MANAGER CELL PHONE/OCT23 53 Check Register Page: 2
11/22/2023 11:28:36AM CITY OF HERMOSA BEACH
Bank code: boa
Voucher Date Vendor Invoice Description/Account Amount
104214 11/22/2023 13361 AT&T MOBILITY (Continued)
001-1201-4304 50.07
13361 Total : 50.07
104215 11/22/2023 227 42 BEACH KIDS YOGA PO40558 INSTRUCTOR PAYMENT CLASS 11029 001-4601-4221 152.73
22742 Total: 152.73
104216 11/22/2023 17706 BENDER, ROSALIND Parcel 4185 004 012 STREET LIGHT & SEWER TAX REBATE/FY24 001-6871 139.58
105-3105 24.61
17706 Total : 164.19
104217 11/22/2023 00163 BRAUN LINEN SERVICE ACCT70664 INMATE LAUNDRY SERVICE/OCT23 001-2101-4306 279.38
00163 Total : 279.38
104218 11/22/2023 22998 BY,MAGVERN PO40560 TAP CARD REIMBURSEMENT-OCT23 145-3416-4201 200.00
22998 Total : 200.00
104219 11/22/2023 00261 CA PEACE OFFICERS ASSOCIATION 367830 ANNUAL MEMBERSHIP 2024/PROFESSIONAL 001-2101-4315 200.00
367840 ANNUAL MEMBERSHIP 2024/SWORN
001-2101-4315 1,150.00
00261 Total : 1,350.00
104220 11/22/2023 09632 CDWG MX90750 SFP MODULE FOR SWITCH 715-1206-5401 227.00
715-1206-5401 21.57
715-1206-5401 13.63
09632 Total : 262.20
104221 11/22/2023 23150 CLEATOR, JOHN PO40562 CITATION (31035355) REFUND - VOIDED 001-3302 53.00
23150 Total : 53.00
104222 11/22/2023 23164 COMMISO, LUCAS Permit#R26283 DAMAGE DEPOSIT REFUND 001-2111 132.00
54 Check Register Page: 3
11/22/2023 11:28:36AM CITY OF HERMOSA BEACH
Bank code: boa
Voucher Date Vendor Invoice Description/Account Amount
104222 11/22/202323164 COMMISO, LUCAS (Continued) Total: 132.00 104223 11/22/2023 00879 COUNTY OF LOS ANGELES REPW23110602882 TRAFFIC SIGNAL MAINTENANCE/OCT23 001-3104-4251 113.85
00879 Total: 113.85
104224 11/22/2023 00364 DEPARTMENT OF JUSTICE 691929 MAT REQ 668304/FINGERPRINTING/OCT23 001-1203-4251 160.00
00364 Total: 160.00
104225 11/22/2023 22113 ELITE PRIVATE INVESTIGATION 202315 INVESTIGATION SVS THRU NOV23/FAULK 001-2101-4201 960.00
22113 Total: 960.00
104226 11/22/2023 19884 FRONTIER 209-188-4669-0714985 LANDLINES/COMPUTER LINKS/NOV23 001-3302-4304 113.21
001-2101-4304 720.36
001-4204-4321 261.03
001-4202-4304 71.75
001-3304-4304 65.82
001-1204-4304 69.99
715-1206-4304 1,582.23
19884 Total : 2,884.39
104227 11/22/2023 19884 FRONTIER 209-190-0013-1206175 PD COMPUTER CIRCUITS/NOV23 001-2101-4304 861.47
19884 Total: 861.47
104228 11/22/2023 19884 FRONTIER 323-155-6779-0822065 FIBER OPTIC LINES/NOV23 715-1206-4201 227.57
19884 Total : 227.57
104229 11/22/2023 19884 FRONTIER 310-318-9210-0827185 PD JAIL BREATHALYZER/NOV23 001-2101-4304 103.79
19884 Total: 103.79
104230 11/22/2023 20945 GENERAL ELECTRIC COMPANY 438049478 STREET LIGHT TRACKING SOFTWARE FY22 105-2601-4201 4,620.00
438049479 STREET LIGHT TRACKING SOFTWARE FY23
105-2601-4201 4,620.00
55 Check Register Page: 4
11/22/2023 11:28:36AM CITY OF HERMOSA BEACH
Bank code: boa
Voucher Date Vendor Invoice Description/Account Amount
104230 11/22/2023 20945 GENERAL ELECTRIC COMPANY (Continued) 438050483 STREET LIGHT TRACKING SOFTWARE FY21
105-2601-4201 4,620.00
20945 Total: 13,860.00
104231 11/22/2023 21463 GENTRY GENERAL ENGINEERING CIP 195-2 SIDEWALK& TREE WELL IMPROVEMENTS/OCT23 148-8195-4201 10,794.85
301-8760-4201 40,308.05
301-8195-4201 17,578.74
301-8760-4201 6,431.95
21463 Total: 75,113.59
104232 11/22/2023 23153 GLEASON MEGHAN LSE PO40567 CITATION (45004620) REFUND - VOIDED 001-3302 48.00
23153 Total : 48.00
104233 11/22/2023 10836 GRAINGER 9885270018 MAT REQ 806828/MAINTENANCE SUPPLIES 715-2101-4311 56.24
9896424141 MAT REQ 806833/MAINTENANCE SUPPLIES
715-4206-4309 78.65
10836 Total : 134.89
104234 11/22/2023 06518 HAYER CONSULTANTS INC 4346 PLAN CHECKS THRU 8.30.23 001-4201-4201 27,878.69
4363 PLAN CHECKS THRU 10.26.23
001-4201-4201 1,908.77
06518 Total : 29,787.46
104235 11/22/2023 23084 HIGHWAY HANDYMAN PRODUCTS INC 18910 HAND ROLLER APPLICATOR 001-3104-4201 4,403.00
23084 Total: 4,403.00
104236 11/22/2023 23144 INFINITY MASSAGE CHAIRS HBPD103023 OFFICER WELLNESS-MASSAGE CHAIR 001-2101-4329 5,499.00
23144 Total : 5,499.00
104237 11/22/2023 22913 JILK HEAVY CONSTRUCTION, INC. 23A-0912 MUNICIPAL PIER REPAIRS THRU 9.30.23 150-8660-4201 23,747.01
191-8660-4201 95,000.00
191-8629-4201 54,367.02
56 Check Register Page: 5
11/22/2023 11:28:36AM CITY OF HERMOSA BEACH
Bank code: boa
Voucher Date Vendor Invoice Description/Account Amount
104237 11/22/202322913 JILK HEAVY CONSTRUCTION, INC. (Continued) Total: 173,114.03 104238 11/22/2023 20771 LA UNIFORMS & TAILORING INC 17615 MAT REQ 838979 PD UNIFORMS/PEREZ 001-2101-4314 106.89
19034 MAT REQ 909503 BATON&ACCESSORIES/REYES
001-2101-4314 78.06
19047 MAT REQ 909840 PD UNIFORM/GAGLIA
001-2101-4314 154.24
July 2023 PD UNIFORM PURCHASES/JUL23
001-2101-4314 1,970.73
001-3302-4314 13.23
001-2101-4314 13.23
20771 Total : 2,336.38
104239 11/22/2023 20347 LAURA MECOY COMMUNICATIONS LLC 2305 PUBLIC INFORMATION OFFICER SVS/OCT23 001-1201-4201 7,200.00
20347 Total: 7,200.00
104240 11/22/2023 20898 MCCORMICK AMBULANCE 300687 AMBULANCE TRANSPORT SVS/OCT23 001-1201-4201 23,400.00
20898 Total: 23,400.00
104241 11/22/2023 221 02 MESSENGER, JACK Permit#R22420 THEATRE PERMIT-DAMAGE DEPOSIT REFUND 001-2111 250.00
22102 Total: 250.00
104242 11/22/2023 22509 MORROW-MEADOWS CORP 13451 SEWER PUMP INSTALL @14TH ST RESTROOM 160-3102-4201 716.55
160-3102-4201 609.40
22509 Total : 1,325.95
104243 11/22/2023 11539 NETRIX LLC Cl-010790 IT SUPPORT SERVICES/NOV23 715-1206-4201 28,123.16
01-004928 HPE EXTENDED SERVICE AGREEMENT
715-1206-5402 994.00
D1-004928-REV REVERSAL TO CORRECT PO
715-1206-5402 -994.00
Dl-005135 HPE EXTENDED SERVICE AGREEMENT
715-1206-5402 2,108.00
D1-005135-R EV REVERSAL TO CORRECT PO
57 Check Register Page: 6
11/22/2023 11:28:36AM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
104243 11/22/2023 11539 NETRIX LLC (Continued)
715-1206-5402 -2,108.00
11539 Total: 28,123.16
104244 11/22/2023 23152 NEXGEN AC/HEATING INC PO40578 CITATION (40024591) REFUND- VOIDED 001-3302 48.00
23152 Total: 48.00
104245 11/22/2023 21033 NV5, INC 348197 LIGHTING & LANDSCAPE REPORT/AUG23 105-2601-4201 1,125.00
21033 Total: 1,125.00
104246 11/22/2023 13114 ODP BUSINESS SOLUTIONS, LLC 338989020001 MAT REQ 632734/OFFICE SUPPLIES 001-1121-4305 55.75
341812968001 MAT REQ 787487/OFFICE SUPPLIES
001 -4202-4305 75.36
341951323001 MAT REQ 874100/OFFICE SUPPLIES
001-1202-4305 13.50
001-1208-4305 142.78
001-1202-4305 1.28
001-1208-4305 13.57
13114 Total : 302.24
104247 11/22/2023 14693 PARS 54267 ALT RETIREMENT PLAN ADMIN FEES/SEPT23 001-1101-4185 8.38
001 -1141-4185 1.40
001-1204-4185 9.78
00,1-2101-4185 11.17
001-3302-4185 18.15
001-4101-4185 2.79
001-4202-4185 16.76
001-4601-4185 55.86
001-1121-4185 15.36
14693 Total : 139.65
104248 11/22/2023 23129 PDQ RENTALS W17071 CEMENT MIXER PARTS 715-3104-4311 688.95
715-3104-4311 222.34
23129 Total : 911.29
58 Check Register
11/22/2023 11 :28:36AM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor -------------------- 104249 11/22/2023 13255 RED SECURITY GROUP, LLC 13255
104250 11/22/2023 21153 RJ PRINTING & PROMOTIONAL
21153
104251 11/22/2023 22870 RJM DESIGN GROUP, INC.
22870
104252 11/22/2023 21300 RODRIGUEZ, NATALIA
21300
104253 11/22/2023 03353 SBCU VISA
Invoice
81945
1170
1174
36041
TR995
000027 cc
Description/Account
MAT REQ 806835 LOCKSMITH SERVICES
715-2101-4311
GENERIC OFFICER BUSINESS CARDS
001-2101-4305
001-2101-4305
BUSINESS CARDS/ZUBER
001-2101-4305
001-2101-4305
PARKS MASTER PLAN MGMT SVS/OCT23
301-8538-4201
MILEAGE REIMB-IACP TRAINING
001-2101-4317
MAYOR TRANSITION RECEPTION
001-1101-4319
001-1101-4319
00628620 CC BATTERIES FOR COMM DEV DEPT
001-4101-4305
001-4101-4305
059284 CC RECRUITMENT LUNCH MEETING
001-1201-4305
0703441-3464234 CC PATCH PANEL FOR CITY YARD
715-1206-4305
715-1206-4305
0E2A7ECB-0021 CC SOCIAL MEDIA MGMT PROGRAM/OCT23
001-1201-4201
11323-A CC MINI SURFBOARDS-COUNCIL PRESENTATIONS
001-1101-4305
128 CC TR990 IACP TEAM DINNER
001-2101-4317
1417601-4655411 CC OFFICE SUPPLIES
001-4101-4305
Page:
Total :
Total :
Total :
Total :
7 Amount
30.66 30.66
50.52 14.84
38.49 12.98
116.83
14,553.30
14,553.30
154.58
154.58
3,519.75
271.94
37.98 3.61
55.56 38.15
3.62 79.00
282.00
424.83
40.23 59
Check Register Page: 8
11/22/2023 11 :28:36AM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
104253 11/22/2023 03353 SBCU VISA (Continued)
001-4101-4305 3.82
217042 cc TR1003 LOWENTHAL-DINNER 10.2.23
001-1201-4317 30.00
22783224 cc TR995 LODGING/IACP CONF/RODRIGUEZ •
001-2101-4317 793.74
22783224 cc TR995 PARKING/IACP CONF/RODRIGUEZ
001-2101-4317 54.00
3423646203 cc TR1016 LODGING/POST EVOC MODULE/PHELPS
001-2101-4317 867.84
3423705792 cc TR1013 LODGING/POST EVOC MODULE/TORRES
001-2101-4317 867.84
3428109215 cc TR1012 LODGING/POST EVOC MODULE/GALAT
001-2101-4317 867.84
3430094271 cc TR1014 LODGING/POST EVOC MODULE/AKIONA
001-2101-4317 867.84
3431383620 cc TR1015 LODGING/POST EVOC MODULE/JUAREZ
001-2101-4317 867.84
35256350 cc TR1025 LOWENTHAL-LOGDING @IACP
001-1201-4317 427.30
63403397 cc TR996 LODGING/IACP CONF/DADIGAN
001-2101-4317 793.74
63403397 cc TR996 PARKING/IACP CONF/DADIGAN
001-2101-4317 54.00
64159939 cc TR994 LODGING/IACP CONF/SMITH
001 -2101-4317 793.74
68463 cc TEAM SHIRTS FOR SKECHERS P2P WALK
001-1203-4305 228.50
001-1203-4305 33.25
001-1203-4305 104.00
68464CC CITY LOGO HATS - COUNCIL PRESENTATIONS
001-1101-4305 450.00
001-1101-4305 45.00
7210293-0173056 cc FRAME FOR BCHD 25-YEAR PRESENTATION CERT 001-1101-4305 34.58
001-1101-4305 3.29
767 402819 cc COUNCIL MEETING DINNER 10.10.23
001-1101-4305 404.93
816674 cc COUNCIL MEETING DINNER 10.24.23
60 Check Register Page: 9
11/22/2023 11 :28:36AM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
104253 11/22/2023 03353 SBCU VISA (Continued)
001-1101-4305 264.64
83414828 cc TR1011 LODGING/POST COURSE/PLATA
001-2101-4312 902.64
8447 cc MMASC MEMBERSHIP- M. TALAMANTES
001-1201-4315 90.00
8941 cc REFRESHMENTS FOR COUNCIL MEETINGS
001-1201-4305 9.59
001-1201-4305 0.91
AD#0011631232 CC MAT REQ 632823 LEGAL ADS CDD
001-1121-4323 310.79
MSM6D8SG8N CC PHONE STORAGE/SCHEID/OCT23
001-2101-4305 0.99
MXG27LKB30 PHONE STORAGE/LEBARON/OCT23
001-2101-4305 2.99
OCT23 CC SUPERCHARGER FEES/OCT23
715-2101-4311 34.13
PO40356 CC TRAINING-CRITICAL INCIDENTS/SMITH
001-2101-4317 268.00
PO40437 CC DINNER FOR PLANNING MEETING 10/17/23
001-4101-4305 68.22
RU08344724 CC EOG SATELLITE PHONE/OCT23
001-1201-4304 66.95
RU08347056 CC EOG SATELLITE PHONE/NOV23
001-1201-4304 66.95
SC-82283-8NU3H CC TR1039 CRESPI-LEAGUE OF CA CITIES CONF 001-1201-4317 600.00
TR1000 CC LODGING/LEBARON/PLANNING WORKSHOP
001-2101-4317 465.18
TR1003 CC LOWENTHAL-ICMA CONFERENCE 9.29.23
001-1201-4317 1,460.85
TR1003 CC LOWENTHAL-ICMA CONFERENCE
001-1201-4317 1,699.09
TR1003 CC TR1003 LOWENTHAL ICMA CONFERENCE
001-1201-4317 59.61
TR1012-TR1016 CC PARKING FOR 5 DAYS/5 EMPLOYEES
001-2101-4317 125.00
TR1038 CC LOWENTHAL-LEAGUE OF CA CITIES CONF
001-1201-4317 750.00
61 Check Register Page: 10
11/22/2023 11:28:36AM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
104253 11/22/2023 03353 SBCUVISA (Continued)
TR990CC LODGING/LEBARON IACP CONFERENCE
001-2101-4317 1,846.77
03353 Total : 22,443.06
104254 11/22/2023 19306 SOLID WASTE ASSOCIATION OF NOR 2025-1804805 ANNUAL MEMBERSHIP ID1804805/CORDOVA 001-4202-4315 275.00
19306 Total : 275.00
104255 11/22/2023 18178 SOUTHERN CALIFORNIAAUDIO 10871 MAT REQ 806836 WINDOW TINTING 715-6101-4311 242.62
10873 MAT REQ 806829 WINDOW TINTING
715-2101-5403 268.90
18178 Total : 511.52
104256 11/22/2023 20236 SPECTRUM BUSINESS 8448 30 030 0402150 1301 HERMOSA/540 PIER CONNECTION/NOV23 001-2101-4305 747.78
20236 Total : 747.78
104257 11/22/2023 23151 TAMAR, JACK PO40584 CITATION (34031236) REFUND-VOIDED 001-3302 48.00
23151 Total : 48.00
104258 11/22/2023 21672 TESLA, INC. 3000A0006739293 VIN#7SAYGDEFXPF905282 MODEL Y FOR PD 715-2101-5403 18,450.35
152-3701-5403 41,500.00
21672 Total : 59,950.35
104259 11/22/2023 20121 THE COUNSELING TEAM INTERNATIO 88521 - PD CRISIS INTERVENTION/OCT23 001-1203-4201 1,237.50
20121 Total : 1,237.50
104260 11/22/2023 19082 T-MOBILE 9549860988 GPS LOCATION SERVICES 001-2101-4304 100.00
19082 Total: 100.00
104261 11/22/2023 05626 TYLER TECHNOLOGIES, INC 045-439886 TIME & ATTENDANCE MODULE MAINTENANCE 715-1206-4201 3,838.00
05626 Total: 3,838.00
62 Check Register
11/22/2023 11 :28:36AM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice Description/Account
104262 11/22/2023 14528 UNION BANK OF CALIFORNIA, PARS #6i PO40123 PARS/OPEB CONTRIBUTIONS/NOV23 001-1101-4190
14528
104263 11/22/2023 18666 VERIZON BUSINESS SERVICES
18666
104264 11/22/2023 18666 VERIZON BUSINESS SERVICES
18666
104265 11/22/2023 03209 VERIZON WIRELESS
03209
104266 11/22/2023 20892 VIGILANT SOLUTIONS LLC
20892
72725744
72725591
9946995246
54213 RI
001-1121-4190
001-1201-4190
001-2101-4190
001-3104-4190
001-3301-4190
001-3302-4190
001-4101-4190
001-4201-4190
001-4202-4190
001-4204-4190
001-4601-4190
001-6101-4190
105-2601-4190
160-3102-4190
161-3109-4190
715-4206-4190
001-1202-4190
001-1203-4190
001-1204-4190
VOiP PHONES/BASE 3/SEPT23
001-3302-4304
VOiP PHONES/BARD/SEPT23
001-3302-4304
PD TRUNK MODEMS/OCT23
153-2106-4201
ANNUAL CAMERA LICENSE FEES
001-2101-4201
Page: 11
Amount
57.00 765.00
2,655.00
19,747.00
1,249.00
115.00
3,020.00
1,660.00
1,326.00
1,504.00
577.00
1,062.00
894.00
178.00
281 .00
193.00
561.00
1,462.00
729.00
1,015.00
Total: 39,050.00
78.08 Total: 78.08
49.60 Total : 49.60
1,000.45
Total: 1,000.45
11,048.33
Total : 11,048.33
63 11/22/23
Check Register
11/22/2023 11 :28:36AM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice Description/Account
----------- -----------
104267 11/22/2023 23006
23006
WEINGARTZ SUPPLY CO
62 Vouchers for bank code : boa
62 Vouchers in this report
"I hereby certify that the demands or claims covered by the checks listed on pages I to \2... inclusive,
of the check register for \ \ \ z:z..\ 20?,a; are accurate funds are available for payment, and are in conformance to the budget."
Finance Director
Date
_ _ ________ ______ _
108870691-00 PARTS FOR CEMENT MIXER
715-3104-4311
Total:
Bank total:
Total vouchers :
Page: 12
Amount
305.18
305.18
560,913.40 560,913.40
64 Attachment 3
Check Register Page: 1
11/29/2023 5:11:37PM CITY OF HERMOSA BEACH
Bank code: boa
Voucher Date Vendor Invoice Description/Account Amount
104268 11/29/2023 16513 4IMPRINT 11923640 PD KEYCHAINS FOR EVENT GIVEAWAYS 001-3302-4201 1,250.00
001-3302-4201 185.07
16513 Total: 1,435.07
104269 11/29/2023 04715 ADMINSURE, INC. 16521 WORKERS COMP&LIABILITY CLAIMS/OCT23 705-1217-4201 7,187.52
705-1209-4201 3,705.90
04715 Total: 10,893.42
104270 11/29/2023 20197 AMERICAN ARBOR CARE 66947 ARBORIST CONSULTATION AND REPORT 001-4202-4201 250.00
20197 Total: 250.00
104271 11/29/2023 09366 AQUA FLO Sl2224933 MAT REQ 806081 IRRIGATION SUPPLIES 001-6101-4309 702.87
09366 Total : 702.87
104272 11/29/2023 08614 ASPEN ENVIRONMENTAL GROUP 3465.001-28 TRANSPACIFIC FIBER OPTIC EIR/OCT23 001-2108 452.50
08614 Total: 452.50
104273 11/29/2023 00321 AT&T 485354 GPS LOCATION SERVICES 001-2101-4304 175.00
00321 Total: 175.00
104274 11/29/2023 00321 AT&T 000020825696 PD COMPUTER CIRCUITS/OCT23 001-2101-4304 129.40
00321 Total: 129.40
104275 11/29/202318036 BEACHSPORTS, LLC PO40603 INSTRUCTOR PAYMENTS CLASS 10996 001-4601-4221 1,148.64
18036 Total: 1,148.64
104276 11/29/2023 00016 CALIFORNIA WATER SERVICE Acct 4286211111 WATER USAGE - JUL23 105-2601-4303 4,013.40
001-6101-4303 39,110.38 001-4204-4303 1,737.48
001-3304-4303 243.42
65 Check Register Page: 2
11/29/2023 5:11:37PM CITY OF HERMOSA BEACH
Bank code: boa
Voucher Date Vendor Invoice Description/Account Amount
104276 11/29/2023 00016 CALIFORNIA WATER SERVICE (Continued) Acct 4286211111 WATER USAGE - SEPT 23
001-3304-4303 257.67
105-2601-4303 5,417.70
001-6101-4303 37,021 .21
001-4204-4303 1,460.84
Acct 4286211111 WATER USAGE - OCT23
105-2601-4303 5,687.07
001-6101-4303 28,922.59
001-4204-4303 1,434.83
001-3304-4303 253.56
00016 Total: 125,560.15
104277 11/29/2023 10838 CANON SOLUTIONS AMERICA, INC 6005888974 COPIER MAINT/COMM DEV/JUL-OCT23 001-1208-4305 82.47
10838 Total : 82.47
104278 11/29/2023 19277 CHARM-TEX, INC. 0341180-IN JAIL SUPPLIES 001-2101-4306 89.90
001-2101-4306 20.00
19277 Total : 109.90
104279 11/29/2023 09694 CLEAN ENERGY CE12635094 COMPRESSED NATURAL GAS/OCT23 715-6101-4310 242.20
715-3104-4310 74.61
715-3109-4310 131.75
715-2601-4310 186.76
715-4601-4310 80.62
RSC0021614 CREDIT DUE TO FRAUDULENT CHARGE
715-3104-4310 -13.29
09694 Total: 702.65
104280 11/29/2023 08533 CMTA 200004697 TR1037 NOWICKI/PUB FUNDS INVESTING CONF 001-1141-4317 250.00
08533 Total : 250.00
104281 11/29/2023 10614 COAR, CELESTE Parcel 4183 023 009 STREET LIGHT & SEWER TAX REBATE/FY24 001-6871 139.58
105-3105 24.61
66 Check Register Page: 3
11/29/2023 5:11:37PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
104281 11/29/202310614 COAR, CELESTE (Continued) Total: 164.19 104282 11/29/2023 00181 EASY READER STMT#5589 LEGAL ADS/OCT23 001-1121-4323 1,105.13
00181 Total: 1,105.13
104283 11/29/2023 16991 EVIDENT CRIME SCENE PRODUCTS 234363A SUPPLIES FOR DETECTIVES 001-2101-4306 140.00
001-2101-4306 43.32
16991 Total: 183.32
104284 11/29/2023 06293 FEDEX OFFICE 101600060192 MAT REQ 806703 BUSINESS CARDS 001-1101-4305 49.28
101600112243 MAT REQ 806703 PRINTING SERVICES
001-1101-4305 3.07
06293 Total : 52.35
104285 11/29/2023 19884 FRONTIER 310-379-0652-1216195 EOC LANDLINES/NOV23 001-1201-4304 84.84
19884 Total: 84.84
104286 11/29/2023 19884 FRONTIER 310-372-6186-0831895 2ND FLOOR CITY HALL FAX/NOV23 001-1121-4304 14.80
001-1201-4304 14.80
001-1202-4304 14.81
001-1203-4304 14.80
001-1141-4304 14.81
19884 Total: 74.02
104287 11/29/2023 15141 HONDA MD INC, STEPHAN T 00160665 DETAINEE BLOOD DRAWS/SEPT23 001-2101-4201 63.60
15141 Total: 63.60
104288 11/29/2023 19496 INTLASSOC CHIEFS OF POLICE 0319570 LEBARON 10#02012770 MEMBERSHIP DUES 001-2101-4315 190.00
19496 Total: 190.00
104289 11/29/2023 18137 KOSMONT & ASSOCIATES, INC. 2305.9-005 CONSULT SVS FOR HOUSING ELEMENT/OCT23 001-4105-4201 6,308.90
67 Check Register Page: 4
11/29/2023 5:11:37PM CITY OF HERMOSA BEACH
Bank code: boa
Voucher Date Vendor Invoice Description/Account Amount
104289 11 /29/202318137 KOSMONT & ASSOCIATES, INC. (Continued) Total: 6,308.90 104290 11/29/2023 00118 LA SUPERIOR COURT - TORRANCE PO40571 CITATION PAYMENT SURCHARGES/AUG23 001-3302 46,625.10
00118 Total : 46,625.10
104291 11/29/2023 00118 LA SUPERIOR COURT - TORRANCE PO40572 CITATION PAYMENT SURCHARGES/SEPT23 001-3302 42,432.80
00118 Total : 42,432.80
104292 11/29/2023 00118 LA SUPERIOR COURT - TORRANCE PO40573 CITATION PAYMENT SURCHARGES/OCT23 001-3302 41,711.80
00118 Total: 41,711.80
104293 11/29/2023 21104 LOWENTHAL, SUJA TR1025 TRAVEL REIMBURSEMENT/IACP CONFERENCE 001-1201-4317 197.81
21104 Total: 197.81
104294 11/29/2023 13114 ODP BUSINESS SOLUTIONS, LLC 337507503001 OFFICE SUPPLIES FOR PW ADMIN OFFICE 001-4202-4305 257.37
001-4202-4305 24.45
337573298001 OFFICE SUPPLIES FOR PW ADMIN OFFICE
001-4202-4305 11.99
001-4202-4305 1.14
337573339001 OFFICE SUPPLIES FOR PW ADMIN OFFICE
001-4202-4305 22.95
001-4202-4305 2.18
337573352001 OFFICE SUPPLIES FOR PW ADMIN OFFICE
001-4202-4305 19.98
001-4202-4305 1.90
341257755001 MAT REQ 787494/OFFICE SUPPLIES
001-4202-4305 83.84
342570979001 MAT REQ 787492/OFFICE SUPPLIES
001-4202-4305 59.09
13114 Total : 484.89
104295 11/29/2023 22767 OUTSIDE INTERACTIVE, INC. 38022 DAMAGE DEPOSIT REFUND 001-2111 500.00
22767 Total: 500.00
68 Check Register Page: 5
11/29/2023 5:11:37PM CITY OF HERMOSA BEACH
Bank code: boa
Voucher Date Vendor Invoice Description/Account Amount
104296 11/29/2023 17407 PETRESKY, SHARI Parcel 4184 004 025 STREET LIGHT TAX REBATE/FY24 105-3105 24.61
17407 Total : 24.61
104297 11/29/2023 1844 7 POSTMASTER PO40623 REPLENISH BULK MAILING PERMIT #460 001-1204-4305 3,000.00
18447 Total : 3,000.00
104298 11/29/2023 18946 PUB CONSTRUCTION, INC APP#007 GIP 669 RETENTION PAYMENT 001-8669-4201 49,291.47
18946 Total : 49,291.47
104299 11/29/2023 21153 RJ PRINTING & PROMOTIONAL 1162 BUSINESS CARDS/ R. TAYLOR 001-2101-4305 38.49
001-2101-4305 18.44
21153 Total : 56.93
104300 11/29/2023 15582 ROADLINE PRODUCTS INC 19315 POSTS&HARDWARE TO INSTALL NEW SIGNS 147-8193-4201 6,396.00
147-8193-4201 604.30
15582 Total : 7,000.30
104301 11/29/2023 09870 RYDIN DECAL PS-INV113821 MONTHLY PARKING LOT PERMITS 001-1204-4305 3,530.97
09870 Total : 3,530.97
104302 11/29/2023 03353 SBCU VISA TR1003 CC LOWENTHAL RIDE @ICMA CONF DALLAS, TX 001-1201-4317 15.99
TR1003 CC LOWENTHAL RIDE @ICMA CONF DALLAS, TX
001-1201-4317 10.26
TR1003 CC LOWENTHAL RIDE @ICMA CONF DALLAS, TX
001-1201-4317 34.71
03353 Total : 60.96
104303 11/29/2023 16806 SECURITAS TECHNOLOGY CORP 6003370921 JAIL SECURITY SYSTEM/JUL23-JUN24 715-2101-4201 11,050.31
6003375022 BARD SECURITY SYSTEM/JUL23-JUN24
715-2101-4201 1,385.40
16806 Total : 12,435.71
69 Check Register Page: 6
11/29/2023 5:11 :37PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
104304 11/29/2023 09491 SIGNVERTISE 11514 MAT REQ 58382 TOY DRIVE BANNER INSTALL 001-4202-4201 315.00
11521 MAT REQ 583824 BANNER REPAIR
001-4202-4201 200.00
09491 Total: 515.00
104305 11/29/2023 19829 SITEONE LANDSCAPE SUPPLY, LLC 136686094-001 MAT REQ 668602/LANDSCAPING SUPPLIES 001-6101-4309 610.96
19829 Total : 610.96
104306 11/29/2023 20236 SPECTRUM BUSINESS 8448 30 030 0352413 1301 HERMOSN540 PIER CONNECTION/NOV23 001-2101-4304 290.37
20236 Total: 290.37
104307 11/29/2023 20236 SPECTRUM BUSINESS 8448 30 030 0049969 PD CABLE/NOV23 001-2101-4201 81.90
20236 Total : 81.90
104308 11/29/2023 15398 SRK PROMOTIONAL ADVERTISING 5040 WRAP ROADSTER DObRS & BODY 715-2101-4311 925.00
15398 Total : 925.00
104309 11/29/2023 11908 SWRCB SW-0269544 ANNUAL STORM DRAIN PERMIT 161-3109-4251 10,602.00
11908 Total : 10,602.00
104310 11/29/2023 23138 TALAMANTES.MARGARET TR998 REIMB/MMSAC ANNUAL CONFERENCE 001-1201-4317 695.29
23138 Total : 695.29
104311 11/29/2023 19082 T-MOBILE Acct267037374 COMM RES CELL PHONES/NOV23 001-4601-4304 67.14
19082 Total : 67.14
104312 11/29/2023 00123 TRIANGLE HARDWARE ACCT 1009 MAINTENANCE SUPPLIES/NOV23 001-3104-4309 3,110.47
001-4204-4309 3,446.93
001-6101-4309 1,325.68
105-2601-4309 827.65
715-4206-4309 333.08
70 Check Register Page: 7
11/29/2023 5:11:37PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice Description/Account Amount
104312 11/29/2023 00123 TRIANGLE HARDWARE (Continued)
001-2021 247.79
001-2022 -247.79
00123 Total: 9,043.81
104313 11/29/2023 18666 VERIZON BUSINESS SERVICES 72754333 VOiP PHONES/BARD/OCT23 001-3302-4304 49.54
18666 Total: 49.54
104314 11/29/2023 18666 VERIZON BUSINESS SERVICES 72752901 VOiP PHONES/EOC/OCT23 001-1201-4304 42.11
18666 Total: 42.11
104315 11/29/2023 03209 VERIZON WIRELESS 9949434885 PD TRUNK MODEMS/NOV23 153-2106-4201 1,000.29
03209 Total: 1,000.29
104316 11/29/2023 22955 VRC COMPANIES, LLC 87378 LASERFISCHE SOFTWARE SUPPORT/FY24 001-1121-4201 22,014.59
22955 Total: 22,014.59
104317 11/29/2023 22955 VRC COMPANIES, LLC 0689325 FILE STORAGE - ACCT 4640/FEB23 001-1121-4201 313.95
0689439 FILE STORAGE - ACCT AMI0046/FEB23
001-1121-4201 68.75
3711729LAX1 FILE STORAGE-ACCT AM10047/OCT23
001-1121-4201 31.90
3818075LAX1 FILE STORAGE - ACCT 4640/OCT23
001-1121-4201 291.03
3856358LAX1 FILE STORAGE -ACCT AMI0047/NOV23
001-1101-4201 29.03
22955 Total : 734.66
104318 11/29/2023 10125 ZIMMERMANN, ERIKA PO40611 REFUND FOR UNUSED TAXI VOUCHERS (10) 145-3853 10.00
10125 Total: 10.00
104319 11/29/2023 01206 ZUMAR INDUSTRIES INC 8525 MAT REQ 909623/STREET SIGN MAINTENANCE 001-3104-4309 825.51
71 Check Register Page: 8
11/29/2023 5:11 :37PM CITY OF HERMOSA BEACH
Bank code: boa
Voucher Date Vendor Invoice Description/Account Amount
104319 11/29/202301206 ZUMAR INDUSTRIES INC (Continued) Total: 825.51 1002358 11/13/2023 08904 CA JOINT POWERS INSURANCE AUTH Wire Date 11.13.23 LIABILITY CLAIMS REIMB/OCT23 705-1209-4324 2,134.33
08904 Total : 2,134.33
1398012 11/13/2023 01397 EMPLOYMENT DEVELOPMENT DEPT Letter L0454071888 UNEMPLOYMENT CLAIMS/JUL-SEPT23 705-1215-4186 797.00
01397 Total : 797.00
5233387 11/22/2023 00170 SOCALGAS 097 904 5900 3 CITY-OWNED SLOGS/NATURAL GAS/OCT23 001-4204-4303 110.25
00170 Total: 110.25
5233484 11/22/2023 00170 SOCALGAS 102 104 5900 3 CITY-OWNED SLOGS/NATURAL GAS/OCT23 001-4204-4303 72.13
00170 Total: 72.13
5233752 11/22/2023 00170 SOCALGAS 115 404 6900 1 CITY-OWNED SLOGS/NATURAL GAS/OCT23 001-4204-4303 147.64
00170 Total : 147.64
5234235 11/22/2023 00170 SOCALGAS 139104 4600 7 CITY-OWNED SLOGS/NATURAL GAS/OCT23 001-4204-4303 15.78
00170 Total : 15.78
5234294 11/22/2023 00170 SOCALGAS 1412044600 1 CITY-OWNED BLDGS/NATURAL GAS/OCT23 001-4204-4303 22.88
00170 Total : 22.88
5947764 11nt2023 00159 SOUTHERN CALIFORNIA EDISON CO 700057262780 ELECTRICITY/OCT23 105-2601-4303 102.31
00159 Total: 102.31
5948113 11/7/2023 00159 SOUTHERN CALIFORNIA EDISON CO 700156101336 ELECTRICITY/OCT23 001-4204-4303 11,964.34
001-6101-4303 124.57
00159 Total: 12,088.91
5948376 11/7/2023 00159 SOUTHERN CALIFORNIA EDISON CO 700222378305 ELECTRICITY/OCT23 72 Check Register Page: 9
11/29/2023 5:11 :37PM CITY OF HERMOSA BEACH
Bank code: boa
Voucher Date Vendor Invoice Description/Account Amount
5948376 11/7/2023 00159 SOUTHERN CALIFORNIA EDISON CO (Continued) 001-6101-4303 1,980.29
00159 Total : 1,980.29
5948429 11/7/2023 00159 SOUTHERN CALIFORNIA EDISON CO 700234897163 ELECTRICITY /OCT23 001-3304-4303 2,699.15
00159 Total : 2,699.15
5948677 11n/2023 00159 SOUTHERN CALIFORNIA EDISON CO 700304673105 ELECTRICITY/OCT23 160-3102-4201 98.61
00159 Total : 98.61
5948718 11/7/2023 00159 SOUTHERN CALIFORNIA EDISON CO 700313445137 ELECTRICITY/OCT23 105-2601-4303 16,182.47
00159 Total : 16,182.47
5948812 11/3/2023 00159 SOUTHERN CALIFORNIA EDISON CO 700338055956 ELECTRICITY/OCT23 001-4204-4303 1,770.46
00159 Total : 1,770.46
5948979 11/7/2023 00159 SOUTHERN CALIFORNIA EDISON CO 700382668983 ELECTRICITY/OCT23 001-3104-4303 959.02
105-2601-4303 2,912.86
001-4204-4303 1,562.47
00159 Total : 5,434.35
6842080 11/27/2023 10668 EXXON MOBIL BUSINESS FLEET 93106974 VEHICLE FUEL 10/10/23-11/9/23 001 -1250 237.13
715-4201-4310 44.61
715-3302-4310 1,978.71
715-4202-4310 727.15
715-2101-4310 7,731.49
715-4204-4310 939.91
715-4206-4310 327.61
715-6101-4310 220.38
715-3104-4310 616.59
10668 Total : 12,823.58
7421672 11/6/2023 13838 PITNEY BOWES INC Check run 11 .29.23 POSTAGE METER REFILL 11 .6.23 001-1208-4305 2,000.00
73 11/29/23
Check Register
11/29/2023 5:11:37PM CITY OF HERMOSA BEACH
Bank code : boa
Voucher Date Vendor Invoice
----------------------
7421672 11/6/2023 13838 PITNEY BOWES INC (Continued)
9466767 11/16/2023 00159 SOUTHERN CALIFORNIA EDISON CO 700371314327 00159
33260932 11/13/2023 14691 ADMINSURE AS AGENT FOR THE
14691
33570027 11/13/2023 14691 ADMINSURE AS AGENT FOR THE
14691
72 Vouchers for bank code : boa
72 Vouchers in this report
"I hereby certify that the demands or claims covered by the checks listed on pages f to l O inclusive,
of the check register for 11 J2..1 l :2a2....3 are accurate funds are available for payment, and are in conformance to the budget."
Finance Director
Date
_______________ _
Wire Date 11.13.23-2
Wire Date 11.13.23
Description/Account
ELECTRICITY/OCT23
105-2601-4303
WORKERS COMP CLAIMS OCT 2023
705-1217-4324
LIABILITY CLAIMS REIMB/OCT23
705-1209-4324
Total : Total:
Total:
Total:
Bank total:
Total vouchers :
Page: 10
Amount
2,000.00
234.29
234.29
61,402.63
61,402.63
10,271.13
10,271.13
535,368.13 535,368.13
74 City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
REPORT 23-0724
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of December 12, 2023
LOS ANGELES COUNTY FIRE AND AMBULANCE
MONTHLY REPORT FOR OCTOBER 2023
(Deputy City Manager Angela Crespi)
Recommended Action:
Staff recommends City Council receive and file the October 2023 Fire and Ambulance monthly report.
Executive Summary:
City departments generate monthly reports to provide a snapshot of activities performed each month.
Prior to the transition of fire and ambulance transport services to the County of Los Angeles, the Hermosa Beach Fire Department developed monthly response reports. After the transition, the monthly report was updated to include Los Angeles County Fire Department (LACoFD) and McCormick Ambulance information and continues to be uploaded to the website. The following report provides details regarding services provided for the month of October 2023.
Background:
At the February 11, 2020 Council meeting, City Council requested monthly reports on the City Council agenda under consent calendar. Monthly reports began to appear commencing with the July 14, 2020 City Council agenda. The enclosed report reflects the services for October 2023.
Past Board, Commission, and Council Actions
Meeting Date Description
February 11, 2020
(Regular Meeting)
City Council requested monthly reports on the City Council agenda under consent calendar.
July 14, 2020 (Regular
Meeting)
Monthly reports began on City Council consent agenda.
Discussion:
The October 2023 monthly report provides an overview of services provided by LACoFD and City of Hermosa Beach Page 1 of 5 Printed on 12/7/2023
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The October 2023 monthly report provides an overview of services provided by LACoFD and McCormick Ambulance (Attachment 1-October 2023 LACoFD and McCormick Ambulance Monthly Report).
Los Angeles County Fire Department (LACoFD)
LACoFD and McCormick Ambulance work together to provide emergency medical services (EMS) to the Hermosa Beach community. LACoFD has two apparatus stationed at Station 100 including one assessment engine (Engine 100) staffed with a Fire Captain, a Fire Engineer, and a Firefighter Paramedic; and a paramedic squad (Squad 100) staffed with two Firefighter Paramedics. The paramedic squad (Squad 100) only responds to calls for service exclusively within the City of Hermosa Beach. It does not provide mutual aid, thereby remaining available for calls within Hermosa Beach.
Each LACoFD apparatus has the capability to provide basic emergency medical care known as Basic Life Support (BLS) to medical patients. In addition, the paramedic squad has advanced equipment, including medications, and responds from within the City to address Advanced Life Support (ALS) calls, such as a stroke or heart attack.
McCormick Ambulance is one of the emergency medical transport companies within Los Angeles County. LACoFD does not conduct patient transport; therefore, unincorporated areas are included in the fire department transport contracts with various providers. Contract cities are responsible for negotiating and contracting with a medical transport provider for their community. Within the South Bay, many of the cities have contracted with McCormick Ambulance to conduct emergency medical transportation including the City of Hermosa Beach.
When LACoFD is dispatched, McCormick Ambulance may also be dispatched as the City’s emergency medical transportation provider. LACoFD provides life-saving medical care on scene and continues ALS level care as the patient is transported to a local hospital. In the case of a BLS level call, monitoring and care are safely provided by one of the two Emergency Medical Technicians (EMTs) assigned to the responding ambulance.
LACoFD follows industry standards developed by the National Fire Protection Association (NFPA), which outlines call transfer times and total response times. The NFPA standard for call transfer time is that each call will be answered within 60 seconds 90 percent of the time. Additionally, responding units are to be enroute within 60 seconds for EMS related calls and 80 seconds for structure fire calls. NFPA further stipulates that for EMS calls, responding units must arrive on scene within 8 minutes and 59 seconds 90 percent of the time.
The October 2023 call transfer report provided by LACoFD indicates that there were four calls with a transfer time longer than the NFPA standard. Staff is working with LACoFD to incorporate the South City of Hermosa Beach Page 2 of 5 Printed on 12/7/2023
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Staff Report
REPORT 23-0724
transfer time longer than the NFPA standard. Staff is working with LACoFD to incorporate the South Bay Regional Public Communications Authority (RCC) call transfer time data, currently provided semi -annually, into the monthly reports. The RCC call transfer data provides information regarding each call for service from the time that the call first comes into the 9-1-1 system to the time that it is transferred to LACoFD.
Table 1 below provides the response details for the incidents in Hermosa Beach.
Table 1: NFPA Standard Exceedance-Response Details
Date Call Type Call
Transfer
Time
Length of
Transfer
LACoFD
Dispatch
Time
On Scene
Time
Length of
Arrival
Total
Response
time
10/6 ALS
Injury
11:06 67 11:08 11:12 4 minutes 5 minutes
7 seconds
10/16 BLS Sick 9:52 75 9:53 9:58 5 minutes 6 minutes
15 seconds
10/20 ALS
Injury
00:29 62 00:29 00:33 4 minutes 5 minutes
2 seconds
10/25 ALS
Injury
10:07 93 10:08 10:12 4 minutes 5 minutes
33 seconds
Table definitions
· Call Transfer Time: The exact time when the call was transferred from South Bay Regional Public Communications Authority also known as Regional Communications Center (RCC).
· Length of Transfer: The length of time that it took from LACoFD dispatch center to answer the call from RCC.
· LACoFD Dispatch Time: The time in which appropriate fire apparatus were dispatched to the incident.
· On Scene Time: The time in which the dispatched units arrived at the incident location. · Length of Arrival: The time between when the unit was dispatched and arrived on scene.
· Total Response Time: The total combined time between the call transfer time and the length of time arriving units on scene.
McCormick Ambulance
McCormick Ambulances are staffed by two EMTs who can provide and transport BLS patients independently and, with the support of LACoFD paramedics riding in the ambulance, can also City of Hermosa Beach Page 3 of 5 Printed on 12/7/2023
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transport ALS patients.
In October 2023, McCormick Ambulance responded to 52 calls for services within the City of Hermosa Beach. The October 2023 report indicated that six calls resulted in delayed Code 3 responses. A Code 3 response is one where the responding emergency units are driving with lights and sirens to a presumed life-threatening emergency, which is typically classified as an ALS call.
According to the McCormick Ambulance contract, “response time must not exceed eight (8) minutes, fifty-nine (59) seconds” for a Code 3 incident. Of the six delayed Code 3 calls, the average response time was eleven (11) minutes, thirty (30) seconds with the longest single response time at fourteen (14) minutes, one (1) second.
There were two delayed Code 2 responses in October 2023. A Code 2 response is one where the responding emergency units are driving with lights and sirens to an emergency classified as a basic life support or BLS call. According to the McCormick Ambulance contract, “response time must not exceed fifteen (15) minutes, zero (0) seconds” for a Code 2 incident. Of the two delayed Code 2 calls, the average response time was sixteen (16) minutes, twelve (12) seconds, with the longest single response time at sixteen (16) minutes, fifteen (15) seconds.
Staff reviewed the October 2023 McCormick Ambulance monthly report. The following outlines the reasons for the delayed responses:
· Distance: (2) The responding crew encountered heavy traffic along the route; · Multiple Calls: (4) The dispatch center received multiple calls at the same time; · Crew Error: (2) The crew initially responded to the wrong location.
McCormick Ambulance demonstrates a continuous effort to detect and correct service level performance deficiencies by identifying the reason for delayed response times, issuing personnel performance notices when mandatory response requirements are not met and releasing personnel upon continued performance issues. McCormick Ambulance also provides training and continuing education to staff to improve skills and service delivery.
Although the emergency medical transport units arrived on scene within the allowable timeframe for 44 calls in October 2023, patients were provided timely life-saving emergency medical care on scene by Los Angeles County Fire Department paramedics. When LACoFD arrives on scene, it takes paramedics 5 to 10 minutes to conduct the required treatment protocols prior to commencing transport with McCormick Ambulance. During the patient treatment phase, the requested ambulance is typically on scene waiting for the paramedics to complete their treatment protocols even if the ambulance response is delayed. Los Angeles County Fire Department and McCormick Ambulance are committed to providing excellent emergency medical care, customer service, and response to the City of Hermosa Beach Page 4 of 5 Printed on 12/7/2023
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residents and visitors of Hermosa Beach.
General Plan Consistency:
This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:
Safety Element
Goal 5. High quality police and fire protection services provided to residents and visitors.
Policy:
· 5.2 High level of response. Achieve optimal utilization of allocated public safety resources and provide desired levels of response, staffing, and protection within the community.
Fiscal Impact:
Fire and ambulance services are contracted and accounted for during the annual budget process.
Attachments:
1. Fire and Ambulance Monthly Report-October 2023
2. Link to July 14, 2020 City Council Staff Report
3. Link to February 11, 2020 City Council Staff Report
Respectfully Submitted by: Sara Russo, Senior Management Analyst Concur: Angela Crespi, Deputy City Manager
Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Patrick Donegan, City Attorney
Approved: Suja Lowenthal, City Manager
City of Hermosa Beach Page 5 of 5 Printed on 12/7/2023
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E100 S100 Total
FIRE, EXPLOSION
113 ‐ Cooking fire, confined to container 1 1 2 0.90% FIRE, EXPLOSION Total 1 1 2 0.90% RESCUE, EMS
300 ‐ Rescue, EMS incident, other 15 10 25 11.26% 311 ‐ Medical assist, assist EMS crew 9 9 18 8.11% 321 ‐ EMS call, excluding vehicle accident with injury 53 48 101 45.50% 323 ‐ Motor vehicle/pedestrian accident (MV Ped) 1 1 2 0.90% RESCUE, EMS Total 78 68 146 65.77% SERVICE CALL
553 ‐ Public service 1 1 0.45% 561 ‐ Unauthorized burning 1 1 0.45% SERVICE CALL Total 2 2 0.90% GOOD INTENT CALL
600 ‐ Good intent call, other 31 7 38 17.12% 611 ‐ Dispatched and cancelled en route 25 3 28 12.61% GOOD INTENT CALL Total 56 10 66 29.73% FALSE ALARM, FALSE CALL
700 ‐ False alarm or false call, other 6 6 2.70% FALSE ALARM, FALSE CALL Total 6 6 2.70% Grand Total 143 79 222 100.00% Note:
Data based on Fireview report apparatus data YTD231109. Units responses in and outside the City of Hermosa Beach
LOS ANGELES COUNTY FIRE DEPARTMENT
HERMOSA BEACH
FOR THE MONTH OF OCTOBER 2023
Incident Type UNIT RESPONSES Percentage
80 DAY OF THE WEEK E100 S100 Total
Sunday 19 12 31
Monday 22 12 34
Tuesday 25 10 35
Wednesday 20 10 30
Thursday 21 11 32
Friday 17 12 29
Saturday 19 12 31
Grand Total 143 79 222
Note:
Data based on Fireview report apparatus data YTD231109. Units responses in and outside the City of Hermosa Beach.
LOS ANGELES COUNTY FIRE DEPARTMENT
HERMOSA BEACH
FOR THE MONTH OF OCTOBER 2023
UNIT RESPONSES
‐
5 10
15 20
25 30
E100
S100
81 TIME OF THE DAY E100 S100 Total
00:00:00 TO 00:59:59 5 3 8 01:00:00 TO 01:59:59 2 2 4 02:00:00 TO 02:59:59 4 3 7 03:00:00 TO 03:59:59 3 1 4 04:00:00 TO 04:59:59 1 1 2 05:00:00 TO 05:59:59 ‐ ‐ ‐
06:00:00 TO 06:59:59 4 2 6 07:00:00 TO 07:59:59 2 2
08:00:00 TO 08:59:59 9 6 15 09:00:00 TO 09:59:59 5 4 9 10:00:00 TO 10:59:59 8 5 13 11:00:00 TO 11:59:59 13 7 20 12:00:00 TO 12:59:59 10 5 15 13:00:00 TO 13:59:59 13 7 20 14:00:00 TO 14:59:59 6 3 9 15:00:00 TO 15:59:59 7 3 10 16:00:00 TO 16:59:59 6 6 12 17:00:00 TO 17:59:59 8 4 12 18:00:00 TO 18:59:59 6 4 10 19:00:00 TO 19:59:59 7 3 10 20:00:00 TO 20:59:59 5 3 8 21:00:00 TO 21:59:59 6 1 7 22:00:00 TO 22:59:59 5 3 8 23:00:00 TO 23:59:59 8 3 11 Grand Total 143 79 222
Note:
Data based on Fireview report apparatus data YTD231109. Units responses in and outside the City of Hermosa Beach.
LOS ANGELES COUNTY FIRE DEPARTMENT
HERMOSA BEACH
FOR THE MONTH OF OCTOBER 2023
UNIT RESPONSES
‐
2 4
6 8
10 12
14 00:00:00 TO 00:59:5901:00:00 TO 01:59:5902:00:00 TO 02:59:5903:00:00 TO 03:59:5904:00:00 TO 04:59:5905:00:00 TO 05:59:5906:00:00 TO 06:59:5907:00:00 TO 07:59:5908:00:00 TO 08:59:5909:00:00 TO 09:59:5910:00:00 TO 10:59:5911:00:00 TO 11:59:5912:00:00 TO 12:59:5913:00:00 TO 13:59:5914:00:00 TO 14:59:5915:00:00 TO 15:59:5916:00:00 TO 16:59:5917:00:00 TO 17:59:5918:00:00 TO 18:59:5919:00:00 TO 19:59:5920:00:00 TO 20:59:5921:00:00 TO 21:59:5922:00:00 TO 22:59:5923:00:00 TO 23:59:59 E100
S100
82 Ad Hoc Report:
Name:
Date:
Description:
Seizure Date Seizure Time ALI City Answer Secs Call Type ID ALI Class 10/1/2023 18:11:25 HERMOSA BEACH 16 911 Calls WPH2
10/1/2023 22:36:51 HERM BCH 2 911 Calls WPH2
10/2/2023 08:32:34 HERMOSA BEACH 2 911 Calls BUSN
10/2/2023 15:15:33 HERMOSA BEACH 2 911 Calls WPH2
10/3/2023 13:18:11 HERMOSA BEACH 2 911 Calls WPH2
10/4/2023 19:07:14 HERMOSA BEACH 2 911 Calls RESD
10/5/2023 00:06:46 HERM BCH 2 911 Calls WPH2
10/6/2023 11:05:49 HERM BCH 67 911 Calls WPH2
10/6/2023 12:40:07 HERMOSA BEACH 56 911 Calls RESD
10/6/2023 17:16:46 HERM BCH 2 911 Calls WPH2
10/7/2023 14:32:12 HERMOSA BEACH 1 911 Calls BUSN
10/8/2023 13:36:38 HERM BCH 2 911 Calls WPH2
10/9/2023 00:37:22 HERMOSA BEACH 2 911 Calls WPH2
10/10/2023 20:21:05 HERM BCH 2 911 Calls WPH2
10/11/2023 10:28:40 HERM BCH 19 911 Calls WPH2
10/11/2023 21:27:39 HERM BCH 2 911 Calls WPH2
10/12/2023 12:49:59 HERMOSA BEACH 40 911 Calls VOIP
10/12/2023 15:54:17 HERMOSA BEACH 2 911 Calls WPH2
10/13/2023 20:42:23 HERMOSA BEACH 16 911 Calls VOIP
10/14/2023 14:14:51 HERM BCH 24 911 Calls WPH2
10/14/2023 16:56:18 HERMOSA BEACH 2 911 Calls VOIP
10/15/2023 14:36:46 HERMOSA BEACH 2 911 Calls WPH2
10/15/2023 15:52:08 HERMOSA BEACH 2 911 Calls WPH2
10/16/2023 09:51:01 HERMOSA BEACH 75 911 Calls VOIP
10/16/2023 12:34:33 HERM BCH 15 911 Calls WPH2
10/16/2023 19:31:16 HERM BCH 2 911 Calls WPH2
10/17/2023 11:40:26 HERMOSA BEACH 2 911 Calls VOIP
10/17/2023 11:53:45 HERMOSA BEACH 2 911 Calls WPH2
10/18/2023 23:17:55 HERMOSA BEACH 2 911 Calls WPH2
10/19/2023 06:16:37 HERM BCH 2 911 Calls WPH2
10/19/2023 08:11:57 HERMOSA BEACH 2 911 Calls VOIP
10/20/2023 00:28:20 HERM BCH 2 911 Calls WPH2
10/20/2023 00:28:22 HERM BCH 62 911 Calls WPH2
10/20/2023 02:30:17 HERMOSA BEACH 2 911 Calls RESD
10/20/2023 23:47:18 HERM BCH 23 911 Calls WPH2
10/21/2023 13:06:15 HERM BCH 15 911 Calls WPH2
10/22/2023 13:33:35 HERMOSA BEACH 2 911 Calls VOIP
10/23/2023 09:55:13 HERMOSA BEACH 2 911 Calls VOIP
10/23/2023 11:33:47 HERMOSA BEACH 36 911 Calls VOIP
10/23/2023 22:13:21 HERM BCH 2 911 Calls WPH2
10/24/2023 03:14:55 HERMOSA BEACH 2 911 Calls RESD
10/24/2023 09:00:54 HERMOSA BEACH 2 911 Calls VOIP
10/24/2023 11:35:57 HERM BCH 2 911 Calls WPH2
Hermosa Call Answer Time
11/1/2023
October 2023
Los Angeles County Fire
83 10/24/2023 18:57:02 HERMOSA BEACH 2 911 Calls RESD
10/25/2023 08:56:44 HERM BCH 2 911 Calls WPH2
10/25/2023 10:05:01 HERM BCH 93 911 Calls WPH2
10/25/2023 13:11:26 HERM BCH 1 911 Calls WPH2
10/26/2023 08:14:19 HERM BCH 15 911 Calls WPH2
10/27/2023 13:21:39 HERMOSA BEACH 3 911 Calls WPH2
10/28/2023 09:00:49 HERMOSA BEACH 2 911 Calls WPH2
10/28/2023 19:20:47 HERMOSA BEACH 2 911 Calls BUSN
10/28/2023 21:07:15 HERMOSA BEACH 2 911 Calls WPH2
10/29/2023 17:08:57 HERMOSA BEACH 2 911 Calls WPH2
10/29/2023 17:09:10 HERMOSA BEACH 2 911 Calls WPH2
10/29/2023 18:22:23 HERM BCH 2 911 Calls WPH2
10/29/2023 18:23:34 HERMOSA BEACH 2 911 Calls WPH2
10/31/2023 02:17:21 HERM BCH 2 911 Calls WPH2
10/31/2023 06:10:05 HERMOSA BEACH 2 911 Calls VOIP
10/31/2023 06:10:25 HERMOSA BEACH 2 911 Calls VOIP
10/31/2023 06:10:40 HERMOSA BEACH 21 Administrative VOIP 10/31/2023 10:00:03 HERM BCH 2 911 Calls WPH2
Average Call Answer Time (seconds) 11
84 McCormick Ambulance
October 2023
Total Number of Dispatched Calls
Dispatched Calls Totals
Transported 52
Canceled 29
Grand Total 81
52, 64%
29, 36%
Transported Canceled
85 McCormick Ambulance
October 2023
Calls Per Day of the Week
Day of the
Week
Completed Canceled Total
Sunday 7 5 12
Monday 9 3 12
Tuesday 8 5 13
Wednesday 6 4 10
Thursday 7 4 11
Friday 9 2 11
Saturday 6 6 12
Calls Total 52 29 81
0 1
2 3
4 5
6 7
8 9
10 Completed Canceled
86 McCormick Ambulance
October 2023
Calls by Time of Day
Time of Day Calls
00:00:00 to 00:59:59 3
01:00:00 to 01:59:59 2
02:00:00 to 02:59:59 3
03:00:00 to 03:59:59 1
04:00:00 to 04:59:59 1
05:00:00 to 05:59:59 0
06:00:00 to 06:59:59 3
07:00:00 to 07:59:59 0
08:00:00 to 08:59:59 6
09:00:00 to 09:59:59 5
10:00:00 to 10:59:59 7
11:00:00 to 11:59:59 9
12:00:00 to 12:59:59 5
13:00:00 to 13:59:59 7
14:00:00 to 14:59:59 1
15:00:00 to 15:59:59 4
16:00:00 to 16:59:59 4
17:00:00 to 17:59:59 3
18:00:00 to 18:59:59 6
19:00:00 to 19:59:59 2
20:00:00 to 20:59:59 0
21:00:00 to 21:59:59 2
22:00:00 to 22:59:59 1
23:00:00 to 23:59:59 6
Total Calls 81
87 McCormick Ambulance
October 2023
Calls by Time of Day
0 1
2 3
4 5
6 7
8 9
10 88
McCormick Ambulance
October 2023
Responses by Code
Within Allowable
Time
Delayed
Response Total
Code 3:
Response Time of
8:59 or less
9 6 15
Code 2:
Response Time of
15:00 or less
35 2 37
Canceled 29
Total Responses 44 8 81
89 City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
REPORT 23-0733
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of December 12, 2023
ACTION MINUTES OF THE PARKS, RECREATION, AND
COMMUNITY RESOURCES ADVISORY COMMISSION
MEETING OF NOVEMBER 7, 2023
(Community Resources Manager Lisa Nichols)
Recommended Action:
Staff recommends City Council receive and file the action minutes of the Parks, Recreation, and Community Resources Advisory Commission meeting of November 7, 2023.
Attachment:
Action Minutes of the November 7, 2023 Parks, Recreation, and Community Resources Advisory Commission Meeting
Respectfully Submitted by: Lisa Nichols, Community Resources Manager Approved: Suja Lowenthal, City Manager
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MINUTES
REGULAR MEETING of the PARKS, RECREATION AND COMMUNITY RESOURCES
ADVISORY COMMISSION
November 7, 2023 – Council Chambers, City Hall
1315 Valley Drive – 7:00 P.M.
Parks, Recreation and Community Resources Advisory Commission E. Thomas Moroney, Chairperson
Jani Lange, Vice Chairperson
Barbara Ellman
Lauren Pizer Mains
Traci Horowitz
I. Call to Order
II. Pledge of Allegiance
III. Roll Call
Present: Chairperson Moroney, Vice Chairperson Lange, Commissioner Ellman, Commissioner Pizer Mains, Commissioner Horowitz, Community Resources Manager Lisa Nichols, Office Assistant Kalyn Kaemerle, and City Attorney Patrick Donegan
IV. Announcements – Upcoming City Events
a. Upcoming City Events Presentation
V. Presentations
a. Community Chanukah Celebration Pre-event Presentation (Long-term Agreement Requirement) Coming forward to address the Commission at this time: (04:07) Rabbi Dovid Lisbon, Community Chanukah Celebration event representative VI. Community Resources Manager Report
a. Parks Master Plan Monthly Progress Report
VII. Public Participation – Oral and Written Communications from the Public: This is the time for members of the public to address the Commission on any items within the Commission's jurisdiction not on this agenda, on items on this agenda as to which public comment will not be taken (Announcements, Community Resources Manager Report, Consent Calendar items that are not pulled for separate consideration and Future Agenda Items), on written communications, and to request the removal of an item from the consent calendar. Public comments on the agenda items called Announcements, Community Resources Manager Report, Consent Calendar items that are not pulled for separate consideration and Future Agenda Items will only be heard at this time. Further, comments on public hearing items are heard only during the public hearing. Members of the audience may also speak during discussion of items removed from the Consent Calendar for separate consideration; during Public Hearings; and, during discussion of items appearing under Matters for Commission Consideration. All comments from the public under this agenda item are limited to three minutes per speaker, but this time allotment may be reduced due to time constraints. The Commission acknowledges receipt of the written communications listed below. No action will be taken on matters raised in oral and written communications, except that the Commission may take action to schedule issues raised in oral and written communications for a future agenda. Speakers with comments regarding 91 City management or departmental operations are encouraged to submit those comments directly to the City Manager.
Coming forward to address the Commission at this time: (30:25) Tony Higgins, Hermosa Beach resident
VIII. Commissioner Comments: Commissioners may briefly respond to public comments, may ask a question for clarification or make a brief announcement or report on his or her own liaison or subcommittee roles, activities or meetings attended.
IX. Consent Calendar
a. September Activity Report
b. October Activity Report
c. Action Minutes of the Regular Meeting of October 3, 2023 Motion by Commissioner Horowitz to approve the Consent Calendar. Commissioner Lange seconded the motion. Motion passed with a 5-0 vote.
X. Items Removed from the Consent Calendar for Separate Discussion b. None
XI. Public Hearings
a. None
XII. Matters for Commission Consideration
a. Approval of the Parks, Recreation and Community Resources Advisory Commission’s 2024 Meeting Schedule
Recommendation: Staff recommends that the Parks, Recreation and Community Resources Advisory Commission approve its 2024 January and April meeting dates and approve an alternate date for its March meeting date.
Motion by Commissioner Pizer Mains to approve the Parks, Recreation and Community Resources Advisory Commission’s 2024 Meeting Schedule. Commissioner Lange seconded the motion. Motion passed with a 5-0 vote.
XIII. Future Agenda Items - Requests from Commissioners for possible future agenda items. No discussion or debate of these requests shall be undertaken; the sole action is whether to schedule the item for consideration on a future agenda. No public comment will be taken. Commissioners should consider the city's work plan when considering new items.
a. None
XIV. Adjournment
This meeting was adjourned by Vice-Chairperson Lange in memory of David Hollander at 7:46pm to the Tuesday, December 5, 2023 meeting.
92 City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
REPORT 23-0741
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting December 12, 2023
PLANNING COMMISSION TENTATIVE FUTURE AGENDA
(Community Development Director Carrie Tai)
Recommended Action:
Staff recommends City Council receive and file the January 16, 2024 Planning Commission tentative future agenda.
Attachments:
Planning Commission January 16, 2024 Tentative Future Agenda Respectfully Submitted by: Carrie Tai, Community Development Director Approved: Suja Lowenthal, City Manager
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\\CHB-FS-01\Vol1\B95\CD\PC\2024\1-16-2024\Planning Commission Tentative Agenda for Jan 16 2024.docx Revised 11/30/2023 5:53 PM
Tentative Future Agenda
PLANNING COMMISSION
City of Hermosa Beach
January 16, 2024
Regular Meeting
7:00 PM
Project Title Public Notice Meeting
Date
435 8th Street (Public Hearing) – Parking Plan and Variance 1/6/24 1/16/24 Upcoming and Pending Projects
⇒ Tri-Annual Review (Staff Item) February 2024
94 City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
REPORT 23-0692
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of December 12, 2023
CONFIRMATION OF DIRECTOR’S DETERMINATION OF SIMILAR USE (DD 23-01) FOR THE
RENTAL OF FOUR OR FEWER RACING CAR SIMULATORS (AMUSEMENT OR
ENTERTAINMENT MACHINES) AS SIMILAR TO THE PERMITTED BILLIARD OR POOL HALL
USE IN COMMERCIAL ZONES
(Director of Community Development Carrie Tai)
Recommended Action:
Staff recommends City Council confirm by minute order the Community Development Director’s determination (DD 23-01) that the rental of four or fewer racing car simulators (amusement or entertainment machines) is similar to billiard or pool hall use, which is a permitted use in General commercial district (C-2 zone) and General and highway commercial district (C-3 zone).
Executive Summary:
The City received a request to establish a business to rent no more than four racing simulators (entertainment or amusement machines) in reserved time blocks within the C-2 zone. Upon review, the Community Development Director determined that the proposed use is similar to a billiard or pool hall use (Attachment 1). Pursuant to HBMC Section 17.26.040, the Community Development Director’s determination shall not be final until confirmed by the City Council as a consent calendar item on the City Council agenda.
Background:
The Community Development Department, Planning Division received an application for use determination on August 29, 2023. The request (Attachment 2) is to conduct a commercial business where the proposed use does not clearly align with current uses permitted in the City as outlined in the Hermosa Beach Municipal Code (HBMC) Section 17.26.030. The applicant submitted a description of the business and floor plan where four race car simulators would be rented out in reserved time blocks. The use would include the rental and sale of professional helmets, gloves, and Virtual Reality (VR) headsets. Customers would be able to book appointment blocks anywhere between 15 minutes to several hours.
Pursuant to HBMC Section 17.26.040, when a use is not specifically listed in the Zoning Ordinance, it shall be understood that the use is prohibited unless it is determined by the Community Development City of Hermosa Beach Page 1 of 4 Printed on 12/7/2023
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shall be understood that the use is prohibited unless it is determined by the Community Development Director that the use is similar to, and not more objectionable than, other uses listed. The Community Development Director’s determination shall not be final until confirmed by the City Council as a consent calendar item on the Council agenda following the Director’s determination.
Analysis:
Staff compared the use description with the zoning definitions and commercial uses listed in HBMC Section 17.26.030. Staff determined that the rental of four or fewer racing simulators is similar to rental of arcade games. HBMC Section 17.04.050 defines “game arcade (or amusement arcade”) as, “means any place having five or more coin-operated, slug-operated or any type of amusement or entertainment machine, equipment or facilities for which payment is necessary for the operation and which is the primary purpose of the business. These include pinball, video games, slot-car racing or other types of game entertainment, but do not include merchandise vending machines.” Similarly, the definition of “assembly hall” use includes five or more machines. The zoning ordinance does not address where four or fewer amusement or entertainment devices is permitted as a primary use.
Pursuant to HBMC Section 17.04.040, “billiard or pool halls” is defined as, “establishments that provide billiard tables for customers’ use.” The proposed use has a similar intensity to those operating characteristics of pool halls because both uses provide and operate large, fixed equipment within an establishment and involve the rental of amusement or entertainment machines in blocks of time. Also, the billiard or pool hall use does not have the five or more equipment standard like the assembly hall use.
Table 1 Excerpt of HBMC Section 17.26.030
C-1, C-2 and C-3 Zones, Land Use Regulations
USES C-1 C-2 C-3
Billiard or pool halls - P P
P = Permitted
The Community Development Director determined that all findings outlined in HBMC Section
17.26.040 could affirmatively be made, finding that four or fewer amusement or entertainment devices is similar to and not more objectionable than a billiard or pool hall. As such, proposed uses consisting of four or more amusement or entertainment machines would be allowed by right within the C-2 and C-3 Zone. The Director’s Determination (Attachment 1) makes the required findings.
Staff recommends City Council review the request and confirm the Community Development Director’s determination.
If confirmed, the determination would be applied to other uses of the same kind in the future in the applicable zones. As part of the City’s Comprehensive Zoning Code Update effort, the commercial use table would be updated to include more modern uses such as racing simulators or City of Hermosa Beach Page 2 of 4 Printed on 12/7/2023
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use table would be updated to include more modern uses such as racing simulators or amusement/entertainment machine use and identify where four or fewer amusement or entertainment machines would be permitted. Staff anticipates presenting an updated commercial use table to the City Council in the coming year.
General Plan Consistency:
The proposed use would be consistent with the corresponding the PLAN Hermosa land use designations which include Community Commercial (CC), Gateway Commercial (GC) and Recreational Commercial (RC) Land Use Designations.
This report and associated recommendation have been evaluated for consistency with the City’s General Plan. The proposed use is consistent with the following Goals and Policies of PLAN Hermosa Land Use and Design Element:
Land Use + Design
Goal 1: Create a sustainable urban form and land use patterns that support a robust economy and high quality of life for residents.
Policies
· 1.4 Diverse commercial areas. Promote the development of diversified and unique commercial districts with locally owned businesses and job- or revenue-generating uses. · 1.5 Balance resident and visitor needs. Ensure land uses and businesses provide for the needs of residents as well as visitors.
Determining a new commercial use to be similar to existing permitted uses will assist in diversifying the catalog of commercial uses and thereby retaining existing commercial areas within the City. The City’s Zoning Ordinance does not currently list racing simulator businesses. The Similar Use Determination will promote the development of diverse, locally-owned businesses that cater to both residents and visitors alike.
Goal 2: Neighborhoods provide for diverse needs of residents of all ages and abilities and are organized to support healthy and active lifestyles.
Policy
· 2.1 Complete neighborhoods. Neighborhoods are complete and well-structured by encouraging, where appropriate, the following:
§ Contain a heigh level of connectivity for pedestrians, bicycles, and vehicles. § Have homes with entries and windows facing the street.
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§ Provide a diversity of architectural styles.
§ Have goods and services within a short walking distance. § Address the needs of multiple ages and physical abilities.
The proposed use provides a recreational activity for various ages and physical abilities and will serve the nearby residential and commercial uses.
Goal 13: Land uses patterns that improve the health of residents.
Policy
· 13.2 Social and health needs. Support the continuation of existing and new uses that enhance the social and health needs of residents.
This determination of similar use would be applicable to other similar uses with four or fewer amusement devices proposed in the future, thereby supporting a new use that enhances the social and health needs of residents.
Fiscal Impact:
There is no fiscal impact associated with the recommended action.
Attachments:
1. Community Development Director’s Determination
2. Application
Respectfully Submitted by: Maricela Guillean, Associate Planner Concur: Carrie Tai, Director of Community Development
Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Patrick Donegan, City Attorney
Approved: Suja Lowenthal, City Manager
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MEMORANDUM
DATE: November 9, 2023
TO: Carrie Tai, Community Development Director
FROM: Maricela Guillean, Associate Planner
SUBJECT: DD23-01 - Director Determination for Similar Commercial Use of four (4) or fewer Race Car Simulator Rentals (Amusement or
Entertainment Machines).
BACKGROUND
A Use Determination application was submitted to the Planning Division on August 29, 2023. The request (Attachment 1) is to conduct a commercial business involving the rental of four (4) race car simulators as a primary use within the C-2 Downtown Commercial Zone. The proposed use is not specifically listed as a use within in the Commercial Zones of the Hermosa Beach Municipal Code (HBMC) Section 17.26.030.
PROPOSED USE
The applicant submitted a description of the business and floor plan where four (4) F1 race car simulators will be rented out in reserved time blocks. The use will include the rental and sale of professional helmets, gloves, and Virtual Reality (VR) headsets.
Customers will be able to book appointment blocks anywhere between 15 minutes to several hours.
USE DETERMINATION
Pursuant to HBMC Section 17.26.040, when a use is not specifically listed in this chapter, it shall be understood that the use is prohibited unless it is determined by the Community Development Director that the use is similar to and not more objectionable than other uses listed. The Director’s determination shall not be final until confirmed by the City Council as a consent calendar item on the council agenda following the Director’s determination.
Staff evaluated several enumerated commercial uses in HBMC Section 17.26.030 and determined the business description provided by the applicant does not squarely meet the definition and criteria for any commercial uses permitted within the City. Pursuant to HMBC Section 17.26.040, a use shall be prohibited unless a Determination of Similar Use procedure is confirmed by the City Council. The applicant submitted an application for a Determination of Similar Use to initiate the process.
Staff identified and evaluated three existing commercial uses within the Zoning Code to the applicant’s proposal including: 1) “assembly halls”, 2) “billiard or pool halls”, and “sporting/recreational equipment sales, service and rental” uses. “Assembly Halls” are defined to mean any building, or portion of a building, used for public or private gathering including game arcades with five (5) or more machines. An 99 2
“Assembly Hall” use requires a Conditional Use Permit due to the intensity of the use and potential for issues of compatibility.
Table 1 Excerpt of HBMC Section17.26.060
C-1, C-2 and C-3 Zones, Land Use Regulations
USES C-1 C-2 C-3
Assembly halls - U U
Billiard or pool halls - P P
Sporting/recreational equipment sales, service
and rental P P P
Additionally, “game arcade (or amusement arcade”), as defined in HBMC Section
17.04.050, “means any place have five (5) or more coin-operated, slug-operated or any type of amusement or entertainment machine, equipment or facilities for which payment is necessary for the operation and which is the primary purpose of the business. This includes pinball, video games, slot-car racing or other type of game entertainment, but do not include merchandise vending machines.” The proposed use consists of rental of VR machines which is similar to amusement or entertainment machines. Although the proposed use is similar to a “game arcade” or “assembly hall”, it is of a lower intensity than an Assembly Hall use consisting of the rental of no more than four (4) amusement or entertainment machines.
“Sporting/recreational equipment sales, service and rental” is another enumerated use in the commercial land use table analyzed. The “sporting/recreational equipment sales, service and rental” use is not defined in the Zoning Ordinance. The use is broad in scope and was not found to have intensity or operating characteristics that are substantially similar to the rental of driving simulators. Additionally, it is permitted in all commercial zones; including the Neighborhood Commercial (C-1) Zone the lowest intensity commercial district. The C-1 Zone is intended to serve the daily needs of nearby residential neighborhoods providing access to daily shopping or personal needs and is distributed in small pockets within the coastal zone primarily located near The Strand, and along Hermosa Avenue and Manhattan Avenue. Due to the lower intensity of “sporting/recreational equipment sales, service and rental” use it was not found to be similar to the proposed use.
Pursuant to HBMC Section 17.04.040, “Billiard or pool halls” is defined as, “establishments that provide billiard tables for customer’s use.” The proposed use has a similar intensity to those operating characteristics of pool halls because both uses provide and operate large, fixed equipment within an establishment and involve the rental of amusement or entertainment machines in blocks of time. Also, the Billiard or pool hall use does not have five (5) or more equipment standard like the Assembly Hall use.
Based on the following findings, staff recommends the Community Development Director find the use similar to Billiard or pool hall uses. The operation of four (4) or fewer racing simulators or amusement/entertainment machines would not attract as many visitors as a larger scale arcade or assembly halls.
100
3 In order to make a determination of similarity, the Director shall make all of the following findings:
1. The proposed use shall meet the intent of, and be consistent with the goals, objectives and policies of the general plan;
As proposed, the rental of four (4) or fewer racing simulators (entertainment or amusement devices) use is similar to “Billiard or pool halls use” and should be permitted by right within the C-2 and C-3 Zones. The General Plan Land Use Designations that correspond to the C-2 and C-3 Zones include Community Commercial (CC), Gateway Commercial (GC) and Recreational Commercial (RC) Land Use Designations.
The purpose of the CC land use designation is to allow locally-oriented uses including retail stores, restaurants, professional and medical offices, and personal services. The Community Commercial designation is a major generator of local economic activity with a mix of locally-owned businesses and regional or national retailers present within this designation. The purpose of the GC land use designation is to offer a greater variety of employment, retail, and economic activity to the community. The RC land use designation is to offer a wide variety of recreational and coastal related services to serve both visitors and residents.
The proposed rental of four or fewer racing simulators is not inconsistent with the general intent of the underlying General Plan Designations.
Furthermore the proposed use is consistent with the following Goals and Policies of PLAN Hermosa Land Use and Design Element:
Goal 1: Create a sustainable urban form and land use patterns that support a robust economy and high quality of life for residents.
o Policy 1.4 Diverse commercial areas. Promote the development of diversified and unique commercial districts with locally owned businesses and job- or revenue-generating uses
o Policy 1.5 Balance resident and visitor needs. Ensure land uses and businesses provide for the needs of residents as well as visitors. o Policy 1.9 Retain commercial land area. Discourage the conversion of commercial land to residence uses.
Introducing a new commercial use will assist in retaining existing commercial areas within the City. As demonstrated by the request for a Similar Use Determination, the City has not seen a racing simulator business within the City and will promote the development of unique locally owned business that caters to both residents and visitors alike.
Goal 2: Neighborhoods provide for diverse needs of residents of all ages and abilities and are organized to support healthy and active lifestyles. 101
4 o Policy 2.1 Complete neighborhoods. Neighborhoods are complete and well-structured by encouraging, where appropriate, the following:
Contain a heigh level of connectivity for pedestrians, bicycles, and vehicles.
Have homes with entries and windows facing the street. Provide a diversity of architectural styles.
Have goods and services within a short walking distance. Address the needs of multiple ages and physical abilities.
The proposed use provides a recreational activity for various ages and physical abilities and will serve the nearby residential and commercial uses.
Goal 13: Land uses patterns that improve the health of residents. o Policy 13.2 Social and health needs. Support the continuation of existing and new uses that enhance the social and health needs of residents.
The operation of four (4) or fewer racing simulators or amusement/entertainment machines is proposed to be a new established use in the City. The introduction of a proposed new use will provide a unique activity to address the social needs of residents.
2. The proposed use shall meet the stated purpose and general intent of the zone in which the use is proposed to be located;
If the determination is made for the operation of four (4) or fewer racing simulators or amusement/entertainment machines as a similar use to the Billiard or pool hall use, the permitted zones the use would be permitted are the C-2 and C-3 zones.
HBMC Section 17.26.020.B.2 defines the purpose of the C-2 zoning designation as a zone which “provides opportunities for a limited range of office, retail, and service commercial uses specifically appropriate for the scale and character of the downtown – a resident and visitor serving pedestrian-oriented shopping/entertainment district.” The purpose of the C-3 General Commercial Zone, the most intense commercial zone, is to , “provide opportunities for the full range of office, retail, and service businesses deemed suitable for the city, and appropriate for the Pacific Coast Highway and Aviation Boulevard commercial corridors, including business not appropriate for other zones because they attract heavy vehicular traffic or have specific adverse impacts.
The operation of four (4) or fewer racing simulators or amusement/entertainment machines would serve both residents and visitors alike and is consistent with the intent of the C-2 and C-3 Commercial zones.
3. The proposed use shall not adversely impact the public health, safety and general welfare of the city’s residents; and
102
5 No adverse public health or safety concerns have been identified with the racing simulator business use as equipment will be fixed to single player stations and will consist of no more than four (4) amusement or entertainment stations for rent.
4. The proposed use shall share characteristics common with, and not be of greater intensity, density or generate more environmental impact, than those uses listed in the zone in which it is to be located.
As proposed, the rental of four (4) or fewer racing simulators (entertainment or amusement machines) use is similar to “billiard or pool halls use” which is permitted by right within the C-2 and C-3 Zones. The proposed use involves the rental of amusement or entertainment machines in blocks of time within the facility making it similar in intensity and operating characteristics of pool halls. Pool halls typically require patrons to rent a pool table for an allotted amount of time to accommodate various patrons during business hours. The commercial use will blend and balance the other permitted uses within the C-2 and C-3 zones and will not generate more environmental impacts.
Pursuant to the California Environmental Quality Act (CEQA), the proposed project qualifies for a Class 1 categorical exemption, Existing Facilities as defined in section 15301 of the CEQA Guidelines, as it involves no expansion of an existing use and would not result in a direct or reasonably foreseeable indirect physical change in the environment.
All findings can be made to determine the rental of four or fewer racing simulators (entertainment or amusement devices) use is similar to “Billiard or pool halls use” and should be permitted by right within the C-2 and C-3 Zones.
NEXT STEPS
Pursuant to HBMC Section 17.26.040, if the Director of Community Development determines the proposed use is similar to “billiard or pool halls” use, the determination shall be confirmed by the City Council as a consent calendar item on the Council agenda following the Director’s determination.
Attachment
Application/Business Description
103
3 Company Description
1. Company mission statement
DRIVE South Bay (subsidiary of “Formula Racing Partners”) is a professional grade Formula One style racing simulator center, the first of its kind in the South Bay area, aiming to increase accessibility to the professional world of motorsports.
2. Company philosophy and vision
The core values of DRIVE South Bay: innovation, community, fun. In addition to providing a fun, safe environment to use professional grade simulators.
3. Target market
Target customers are between 13-60 years of age who have a desire to learn and craft their skills on a professional racing simulator.
4. Industry
The current Formula One racing industry has been gaining popularity at a staggering rate since the debut of the hit Netflix show “Drive to Survive.” The sport has taken such a drastic turn, that in the last 10 years, Formula One has added Grand Prix racing circuits to Austin Texas, Miami Florida, and starting this year, Las Vegas Nevada. These championship races in addition to the race in Mexico City Mexico and Montreal Canada, account for 5 of the 23 during the racing season. What was once a heavily nonAmerican sport has shifted towards being a North American favorite. The sport itself has tall financial barriers to entry; creating a professional, fun, local racing simulator center could be the beginning of a broader exposure and eventually reduce the financial barriers over time. The only other known competitor that featured similar racing simulators was also a full service bar and restaurant, and is no longer in operation due to the pandemic and high operating costs. Our professional grade simulators offering 2-axis motion, tactile feedback, full wrap around peripheral displays, and optional VR headsets in a welcoming inclusive environment, are what will set DRIVE apart from the previous competition.
5. Management Team
The current ownership will be myself Chris Frantz, and Jason Okajima. We are both industry enthusiasts and currently in the business of engineering sales where professionalism, technical skills and customer service are what set us apart from the rest of the rest of the competition.
6. Legal structure
a. DRIVE South Bay (a subsidiary of Formula Racing Partners) is an LLC. Ownership will be between one and two owners, no outside lenders or investors.
Products & Services
1. Company services:
The business will be a general commercial location for the rental of audio visual equipment that provides the simulation of Formula One racing. The business is specific to Formula One racing only and will appeal to a local customer base interesting in honing skills using the audio visual simulations. Customers will be by appointment only with appointments lasting 30-60 min at a minimum.
Drive South Bay will feature (4) racing simulators at the facility that can each be rented in 30 minute time blocks. Additionally, there will be add-on features such as VR headsets, professional racing gloves and helmets, all for an additional fee to the simulator itself. 104
4 Renderings
105
City of Hermosa Beach
Staff Report
City Hall
1315 Valley Drive
Hermosa Beach, CA 90254
Staff Report
REPORT 23-0725
Honorable Mayor and Members of the Hermosa Beach City Council Regular Meeting of December 12, 2023
APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH AM-TEC TOTAL SECURITY INC. TO PROVIDE SECURITY CAMERA SERVICES
(Police Chief Paul LeBaron)
Recommended Action:
Staff recommends City Council:
1. Reappropriate $72,000 in the Grant Fund for State Homeland Security Program grant and add estimated revenue of $72,000 in the Grant Fund;
2. Approve a Professional Services Agreement with Am-Tec Total Security, Inc. to provide security camera services for a one-year term ending December 12, 2024 at a not-to-exceed amount of $53,382 (Attachment 3);
3. Authorize City staff to establish a contingency of $18,618 with the remaining grant funds for additional hardware as needed during installation and approve contract change orders up to the amount of the approved contract contingency; and
4. Authorize the City Manager to execute and the City Clerk to attest to the proposed agreement, subject to approval by the City Attorney.
Executive Summary:
The City of Hermosa Beach is the recipient of $72,000 in grant funds from the California Governor’s Office of Emergency Services State Homeland Security Program (SHSP). The City intends to use the grant funds to enhance security cameras services within areas of the City deemed susceptible to major attacks or areas that are considered target areas. After a competitive Request for Proposals (RFP) process, staff recommends City Council approve a professional services agreement with AmTec Total Security Inc. (AMTEC).
Background:
The purpose of the California Governor’s Office of Emergency Services State Homeland Security Program (SHSP) is to address capability targets set in the urban area, state, and regional Threat and Hazard Identification and Risk Assessments (THIRAs). These targets inform the planning, organization, equipment, training, and exercise needed to prevent, protect against, mitigate, respond to, and recover from acts of terrorism and other catastrophic events.
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The County of Los Angeles Board of Supervisors accepted the 2021 SHSP grant and has provided a Sub-recipient Agreement (SRA) to the City of Hermosa Beach for the distribution of $72,000 in grant funds. The grant funds would be used to enhance the security cameras services within the identified areas of the City of Hermosa Beach susceptible to major attacks or areas that are considered target areas.
Analysis:
On September 21, 2023, the City issued Request for Proposals (RFP) 23-007 (Attachment 1) seeking proposals from qualified individuals or firms to update its current security camera system.
The RFP was advertised on the City’s website and PlanetBids, the City’s electronic bidding platform.
On October 26, 2023, the City received a total of nine proposals in response to the RFP.
The proposing firms are listed below in alphabetical order:
· ADT Commercial
· Am-Tec Total Security, Inc.
· Avante Technologies
· Blue Violet Networks
· Convergint Technologies
· Diligent Group
· LA High-Tec Enterprises
· Sierra Group
· Vector Resources
The proposals were independently evaluated in detail by a staff review panel and scored based on the following weighted criteria:
· Approach and Methods (30 percent)
o A well thought-out and tailored approach to the technical work that responds to the City’s particular issues and needs.
o Incorporation of innovative and/or creative approaches for providing the services and technology services that will maximize efficient, cost-effective operations or increased performance capabilities.
o Evidence of the team’s capability to work collaboratively with other members of a multidisciplinary team in a complex and dynamic working environment. o Demonstration of the team's commitment to accurate and superior work products and services as detailed in the project management plan.
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· Relevant Experience and Expertise (35 percent)
o Recent experience preparing similar projects or providing similar services for jurisdictions.
o Familiarity and experience with applicable industry standards and any relevant federal, state, or local requirements.
o The depth and appropriateness of experience of individual members of the technical team as they relate to the specific technical tasks called for by the project. o The consultant team’s ability to dedicate a strong project manager that will serve as a single point of contact for the duration of the project. o The team’s experience and ability to clearly communicate technical concepts and terminology with the community.
· Timeframe and Costs (25 percent)
o Display of a responsive timeframe to assign tasks.
o Evidence of the team’s ability to successfully deliver project tasks and deliverables within the identified project budget and minimize cost overruns. · Administration (10 percent)
o Ability to comply with the timeline, contract terms, and billing procedures. o The extent and nature of any proposed amendments to the City’s Professional Services Agreement or insurance requirements.
During the first phase of evaluations, staff evaluated the proposals based on the weighted selection criteria described above. Rankings for the proposals are as follows:
Ranking Company
1 Convergint Technologies
2 Sierra Group
3 Avante Technologies
4 Am-Tec Total Security, Inc.
5 Vector Resources
6 Blue Violet Networks
7 LA High-Tec Enterprises
8 Diligent Group
9 ADT Commercial
The top five ranked firms were selected for follow-up interviews by a staff review panel and scored City of Hermosa Beach Page 3 of 6 Printed on 12/7/2023
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The top five ranked firms were selected for follow-up interviews by a staff review panel and scored based on the following weighted criteria:
· Project Management and Timeline (25 percent)
o Demonstration of the team's commitment to accurate and superior work products and services as detailed in the project management plan.
o Evidence of the team’s ability to successfully deliver project tasks and deliverables by providing an in-depth proposed timeline.
· Project Experience (25 percent)
o Recent experience preparing similar projects or providing similar services for jurisdictions.
o Project manager and team members are experienced and familiar with federal, state, and local requirement, as well as technical tasks needed for this project. · Costs (25 percent)
o Equipment, software, and associated fees (including traffic enforcement) are included and necessary for project completion.
· Administration (25 percent)
o Ability to comply with the timeline, contract terms, and billing procedures. o The extent and nature of any proposed amendments to the City’s Professional Services Agreement or insurance requirements.
Interviews with the firms were ranked based on the weighted selection criteria described above. The rankings after conclusion of the interview are as follows:
Ranking Company
1 Am-Tec Total Security, Inc.
2 Convergint Technology
3 Avante Technologies
4 Sierra Group
5 Vector Resources
The staff review panel conducted reference checks for the top two ranked firms and after considering the entirety of the competitive selection review process, staff recommends City Council approve an agreement with Am-Tec Total Security, Inc. (AM-TEC).
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AM-TEC’s proposal (Attachment 2) included detailed video management integration, low equipment and labor costs, and in-house equipment use for the traffic control plan. The transition of software programs recommended in AM-TEC’s proposal would allow the older software system in the Police Department to maintain a one-year retention period. A one-time fee for software purchase and license registration for each camera is transferable. During the interview, AM-TEC emphasized its experience with other cities and how that experience would help meet the needs of the City of Hermosa Beach. The reference checks for AM-TEC completed by the staff review panel resulted in positive reviews. AM-TEC demonstrated extensive experience with its understanding of the project during the interview and went beyond what was required from the proposal.
The proposed not-to-exceed limit of the agreement is $53,382 and staff requests a contingency up to the amount of the awarded grant funds to secure additional hardware as needed during installation.
The estimated timeframe to complete the security camera project is two months and is within the SHSP grant performance period.
General Plan Consistency:
This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:
Public Safety Element
Goal 3. High quality police and fire protection services provided to residents and visitors.
Policies:
· 5.1 Crime deterrence . Regularly evaluate the incidence of crime and identify and implement measures to deter crime.
· 5.2 High level of response . Achieve optimal utilization of allocated public safety resources and provide desired levels of response, staffing, and protection within the community. · 5.3 Use of Technology. Provide and use smart surveillance technology and communication systems to improve crime prevention and inform the community regarding actions to take in case of emergency.
· 5.4 Physical design standards. Reduce opportunities for criminal activity through physical design standards and Crime Prevention through Environmental Design principles.
Fiscal Impact:
Staff would reappropriate $72,000 in the Grant Fund for the SHSP grant and would add the corresponding estimated revenue of $72,000 in the Grant Fund.
Staff recommends approving a Professional Services Agreement with Am-Tec Total Security, Inc. to provide security camera services for a one-year term at a not-to-exceed amount of $53,382, plus City of Hermosa Beach Page 5 of 6 Printed on 12/7/2023
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provide security camera services for a one-year term at a not-to-exceed amount of $53,382, plus establishing a contingency amount of $18,618, or approximately 35 percent, for a total of $72,000.
Agreement Request
Request Amount FY 2023-2024 Budget Dept. Account # Total Contract Amount $72,000 150-2120-4201 $53,382
Attachments:
1. RFP 23-007 Security Camera Services
2. Am-Tec Total Security, Inc. Bid Proposal
3. Professional Services Agreement with Am-Tec Total Security, Inc.
4. Location Map
Respectfully Submitted by: Joanne Loeza, Management Analyst Concur: Landon Phillips, Police Captain
Concur: Paul LeBaron, Chief of Police
Noted for Fiscal Impact: Viki Copeland, Finance Director Legal Review: Patrick Donegan, City Attorney
Approved: Suja Lowenthal, City Manager
City of Hermosa Beach Page 6 of 6 Printed on 12/7/2023
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REQUEST FOR PROPOSALS (RFP) NO. 23-007
SECURITY CAMERA SERVICES
CITY OF HERMOSA BEACH
Police Department
1315 Valley Drive
Hermosa Beach, CA 90254
(310) 318-0331
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RFP 23-007 City of Hermosa Beach
CITY OF HERMOSA BEACH
1315 Valley Drive, Hermosa Beach, CA, 90254
Phone: (310) 318-331, FAX: (310) 937-5015
www.hermosabeach.gov
RFP NUMBER: RFP# 23-007
RFP TITLE: SECURITY CAMERA SERVICES
REQUESTING DEPARTMENT: POLICE DEPARTMENT
RELEASE DATE: Thursday, September 21, 2023
QUESTIONS DUE: Monday, October 9, 2023
DUE DATE: Thursday, October 26 2023 @ 3:00 p.m. PST
Notice is hereby given that the City of Hermosa Beach will receive proposals for:
RFP# 23-007 SECURITY CAMERA SERVICES
Proposals must be submitted as PDF via the PlanetBids Portal (pbsystem.planetbids.com/portal/51313/portal-home). Proposals will be received until 3:00 p.m. PST, Thursday, October 26, 2023.
The City reserves the right to make no award.
Please direct any inquiries regarding this RFP to Joanne Loeza, Management Analyst at [email protected]. All questions regarding the content of the proposal may be emailed to Joanne Loeza referenced above.
Dated: September 21, 2023
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Table of Contents
1 Introduction ............................................................................................................................4
1.1 Invitation for Proposals ....................................................................................................4
1.2 RFP Timeline......................................................................................................................4
1.3 Submittal Procedures.......................................................................................................4
1.4 Contact ............................................................................................................................5
1.5 General RFP Conditions...................................................................................................5
2. Project Overview.................................................................................................................10
2.1 Background ...................................................................................................................10
2.2 Relevant Plans, Policies, Programs, or Projects............................................................10
2.3 Onsite Walk-through……………………………………………………………………………... 10
3. Scope of Services................................................................................................................11
3.1 Technical Specifications………………………………………………………………………….11
3.2 Video Management System……………………………………………………………………..11
3.3 Support and Maintenance……………………………………………………………………….12
3.4 Engagement Methodology……………………………………………………………….……..12
4. Proposal Submittal Instructions...........................................................................................14
4.1 Proposal Format.............................................................................................................14
4.2 Proposal Content...........................................................................................................14
4.2.1 Cover Letter.............................................................................................................15
4.2.2 Firm Profile................................................................................................................15
4.2.3 Project Understanding and Approach to Scope of Work ...................................15
4.2.4 Project Management Plan.....................................................................................16
4.2.5 Experience and Qualifications...............................................................................17
4.2.6 Required Forms........................................................................................................18
4.2.7 Cost Proposal ..........................................................................................................19
5. Proposal Evaluation and Selection ....................................................................................19
5.1 Proposal Review Process...............................................................................................19
6. Contract Expectations ........................................................................................................21
6.1 Contract Period..............................................................................................................21
6.2 Professional Services Agreement .................................................................................21
6.3 Standards of Work..........................................................................................................21
6.4 Invoicing and Payment.................................................................................................22
7.2 Required Forms ..............................................................................................................23
7.2.1 Certification of Proposal.........................................................................................33
7.2.2 Non-Collusion Affidavit ...........................................................................................35
7.2.3 Compliance with Insurance Requirements...........................................................36
7.2.4 Acknowledgement of Professional Services Agreement.....................................37
7.2.5 COVID Vaccination Certification ..........................................................................38 114
RFP 23-007 City of Hermosa Beach
1 Introduction
1.1 Invitation for Proposals
The City of Hermosa Beach and its Police Department are seeking proposals from qualified individuals or firms to update its current security camera system. The plan will include all elements required by the Department of Homeland Security (DHS), the Federal Emergency Agency (FEMA), and the California’s Governor’s Office of Emergency Services (CalOES). Proposer(s) must have the expertise, experience, and demonstrate resources available to perform the work described in the RFP.
Should an award be made, the selected Consultant(s) will enter into a professional services agreement with the City of Hermosa Beach to provide these services. The City anticipates a contract start date around December 2023.
1.2 RFP Timeline
RFP posted September 21, 2023
Onsite Walk-through October 2, 2023
Deadline to submit written questions October 9, 2023
Posting of responses to questions October 16, 2023
Deadline to submit proposals October 26, 2023 - 3 PM PST Tentative award November 28, 2023
1.3 Submittal Procedures
Proposers shall submit one copy of the proposal and one copy of the fee schedule in PDF format on the PlanetBids Portal.
No proposals will be accepted after the listed date and time. The format, content, and procedures for submitting a proposal are provided in further detail within the RFP (see Section 4 for complete submittal procedures).
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1.4 Contact
Please direct any inquiries regarding this RFP to Joanne Loeza, Management Analyst at [email protected]. All questions regarding the content of the proposal may be emailed to Joanne Loeza referenced above.
1.5 General RFP Conditions
The following instructions and conditions apply to this RFP:
Pre-Contractual Expenses
The City of Hermosa Beach shall not, in any event, be liable for any pre-contractual expenses incurred by any consultant. In addition, no consultant shall include any such expenses as part of the price proposed. Pre-contractual expenses are defined as expenses incurred by bidders in:
• Preparing a proposal in response to this RFP;
• Submitting that proposal to the City of Hermosa Beach; • Negotiating with the City of Hermosa Beach any matter related to this RFP, proposal, and/or contractual agreement; or
• Any other expenses incurred by the consultant prior to the date of an executed contract.
Authority to Withdraw RFP and/or Not Award Contract
The City of Hermosa Beach reserves the right to withdraw this RFP at any time for any reason without prior notice. Further, the City makes no representations that any agreement will be awarded to any consultant responding to this RFP. The City expressly reserves the right to reject any and all proposals in response to this RFP without indicating any reasons for such rejection(s).
The release of this RFP does not obligate or compel the City to enter into a contract or agreement.
Authority to Revise RFP and Request Additional Information The City reserves the rights to amend the RFP at any time, to determine the successful respondent(s), and to reject any or all Proposals or their components. Should it be necessary for the City to issue addendums to this RFP during the proposal period, the City will post addendums to the PlanetBids Portal. It is the responsibility of all prospective proposers to check PlanetBids regularly to see whether any addenda or supplemental materials have been issued. Proposals shall acknowledge that the consultant is aware 116
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of all addendums which have been issued and has incorporated their provisions in their proposal by completing the Certification of Proposal Form.
The City reserves the right, to request additional information or clarifications from consultants where it may serve the City’s best interest.
Other Conditions
• ADDITIONAL SERVICES. The Scope of Work describes the minimum work to be accomplished. Upon final selection of the firm(s), the Scope of Work may be modified and refined during negotiations with the City. Any proposer that provides additional services can include those services in the proposal and list them as additional services.
• AUTHORIZED SIGNATURES. Every proposal must be signed by the person or persons legally authorized to bind the consultant to a contract for the execution of the work. Upon request of the City, any agent submitting a proposal on behalf of a consultant shall provide a current power of attorney certifying the agent’s authority to bind the consultant.
• AWARD OF PROPOSAL. City reserves the right to negotiate final terms with the selected consultant, if any. Award may be made to the consultant offering the most advantageous proposal after consideration of all criteria. • COMPLIANCE WITH LAWS. All proposals shall comply with current Federal, State, and other laws relative thereto.
• CONFLICT OF INTEREST. By signing the Certification of Proposal, the consultant declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this Request for Qualifications, consultant declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom.
• DISQUALIFICATION OF PROPOSER. If there is reason to believe that collusion exists among the consultants, the City may refuse to consider proposals from participants in such collusion. No person, firm, or corporation under the same or different name, shall make, file, or be interested in more than one proposal for the same work unless alternate proposals are called for. Reasonable grounds for believing that any consultant is interested in more than one Proposal for the same work will cause the rejection of all Proposals for the work in which a consultant is interested. Consultants shall submit as part of their Proposal documents the completed Non-Collusion Affidavit.
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• EXAMINATION OF DOCUMENTS. It is the responsibility of the consultant to carefully and thoroughly examine and be familiar with these RFP documents, general conditions, all forms, specifications, drawings, plans, and addendums (if any).
Consultants shall satisfy themselves as to the character, quantity, and quality of work to be performed and materials, labor, supervision necessary to perform the work as specified by these documents. The failure or neglect of the consultant to examine documents shall in no way relieve the consultant from any obligations with respect to the solicitation for and subsequent contract that may be awarded.
The submission of a proposal shall constitute an acknowledgment upon which the City may rely that the consultant has thoroughly examined and is familiar with the RFP documents. The failure or neglect of a consultant to receive or examine any of the documents shall in no way relieve the consultant from any obligations with respect to the proposal. No claim will be allowed for additional compensation that is based upon a lack of knowledge of any solicitation document. • INTERPRETATION OF RFP DOCUMENTS. City reserves the right to make corrections or clarifications of the information provided in this RFP. If any person is in doubt as to the true meaning of any part of this RFP documents, or finds discrepancies or omissions in the document, the person may submit to the City a written request for an interpretation or correction. Oral statement(s), interpretations or clarifications concerning meaning or intent of the contents of this RFP by any person are unauthorized and invalid. Modifications to the RFP, including, but not limited to the scope of work, can be made only by written addendum issued by the City.
Proposers shall submit all questions in writing to the contact listed in the announcement. Proposers may not contact any other staff members with questions. The requesting party is responsible for prompt delivery of any requests.
When the City considers interpretations necessary, interpretations will be in the form of an addendum to the RFP documents, and when issued, will be sent as promptly as is practical to all parties recorded by the City as having received RFP documents. All such addenda shall become a part of the RFP document. It is the responsibility of each consultant to ensure the City has their correct business name, mailing address, and e-mail address on file through the PlanetBids online portal. Any prospective consultants who obtained a set of RFP documents from the PlanetBids online portal are responsible for checking PlanetBids to verify if any subsequent Addendums were issued.
• IRREGULARITIES. City reserves the right to waive non-material irregularities if such would be in the best interest of the City as determined by the City Manager. • NON-DISCRIMINATION. Consultant represents and warrants that it does not and will not discriminate against any employee or applicant for employment because of race, religion, gender, color, national origin, sexual orientation, ancestry, marital status, physical condition, pregnancy or pregnancy-related condition, political affiliation or opinion, age or medical condition.
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• NON-EXCLUSIVE. Should the City make an award, the successful consultant will enter into a NON-EXCLUSIVE professional services agreement and the City reserves the right to enter into agreements with other firms.
• OFFERS OF MORE THAN ONE PRICE. Consultants are NOT allowed to submit more than one cost proposal.
• OWNERSHIP. All data, documents and other products used or developed during the RFP process become the property of the City upon submission. All bid proposals and documents submitted in response to this RFP shall become the property of the City and a matter of public record pursuant to Government Code sections 6250 et seq. Proposals should not be marked as confidential or proprietary, and City may refuse to consider a proposal so marked. All Information contained within the proposals will become a matter of public record. It is the responsibility of each bidder to clearly identify any and all information contained within its bid proposal that it considers to be confidential and/or proprietary. To the extent that the City agrees with that designation, such information will be held in confidence whenever possible. All other information will be considered public. • PROFESSIONAL SERVICES AGREEMENT. Prior to awarding any work, the selected Consultant will be required to execute a professional services agreement (sample attached) with the City. Any proposed change to the agreement shall be identified in the response to the Request for Qualifications (RFP) and shall be subject to the sole approval of the City. The City requires the Consultant to obtain and maintain a policy of professional liability and other insurance as indicated in the agreement.
• NO PUBLIC BID PROPOSAL OPENING/PUBLIC RECORDS ACT. Proposals shall be opened and its contents secured by City staff to prevent disclosure during the evaluative process and the process of negotiating with competing consultants.
Adequate precautions shall be taken to treat each consultant fairly and to insure that information gleaned from competing proposals is not disclosed to other Consultants. Prices and other information concerning the proposals shall not be disclosed until a recommendation for award is made to the awarding authority. • PUBLIC RECORD. All proposals submitted in response to this RFP will become the property of the City upon submittal and a matter of public record when the City selects a proposer for recommendation to the City Council for its consideration pursuant to applicable law.
• REPRESENTATIONS. Consultant understands and acknowledges that the representations made in their submitted proposal are material and important, and will be relied on by the City in evaluation of the proposal. Consultant misrepresentation shall be treated as fraudulent concealment from the City of the facts relating to the proposal.
• SEVERABILITY. If any provisions or portion of any provision, of this Request for Proposals are held invalid, illegal or unenforceable, they shall be severed from 119
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the Request for Proposals and the remaining provisions shall be valid and enforceable.
• SUBCONSULTANT INFORMATION. If the proposal includes the use of sub consultants, consultant must identify specific sub consultants and the specific requirements of this RFP for which each proposed sub consultant would perform services. All sub consultant for work services must follow all required provisions of the prime contract.
• VALIDITY. Proposal must be valid for a period of 90 days from the due date. • WITHDRAWAL OF PROPOSAL. Consultants’ authorized representative may withdraw Proposals only by written request received by this RFP contact personal before the Proposal Submittal Deadline.
• BUSINESS LICENSE. The selected firm(s) must obtain a City of Hermosa Beach Business license and maintain a current certificate of insurance with the City for the duration of the Professional Service Agreement.
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2. Project Overview
2.1 Background
The City of Hermosa Beach and its Police Department were awarded with a State Homeland Security Program Grant, which provides funding to support the implementation of risk-driven strategies to address capability targets. The project that was submitted is the installment of a security camera system to monitor the City’s highly populated areas that are considered soft targets or crowded areas.
At this time the City is seeking an experienced consultant, or team of consultants, to install the security camera system.
2.2 Relevant Plans, Policies, Programs, or Projects
Proposers should review and consider the work already completed in the development of approach, budget, and schedule. Consultants must follow vendor registration through SAM.gov if selected. The following list of resources and reference documents related to successful completion are provided for your convenience:
• Homeland Security Grant Program Information
• City of Hermosa Beach General Plan – PLAN Hermosa
• FEMA’s Environmental and Historic Preservation Screening Form • Vendor Registration through SAMS.gov
2.3 Onsite Walk-through
The onsite walk-through for the project will take place on Monday, October 2, 2023 at 9:00 a.m. at Lot A, located at 1101 Hermosa Beach Avenue, Hermosa Beach, CA 90254.
The onsite walk-through will last around one-hour to an hour and a half so please plan accordingly.
The onsite walk through is mandatory in order to submit a proposal. 121
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3. Scope of Services
The Scope of Work shall include, but not be limited to the following tasks. Consultant teams are encouraged to recommend alternative approaches and/or additional tasks to completing the work.
Timeline
The City anticipates the contract term would begin around December 2023. The City is interested in having the plan updated completed within three (3) to five (5) months from the Notice to Proceed.
Scope of Work
The City is requesting proposals from qualified consultants interested in providing indoor and outdoor security cameras, video-surveillance security system, software, and maintenance.
This system will eventually replace the current system at HBPD. The security camera system will help meet the SHSP’s Investment Justification of enhancing the protection of soft targets and crowded places.
3.1 Technical Specifications
3.1.1 Capacity and Scalability
The Security Camera system should have the capability of adding cameras as deemed necessary by the City.
3.1.2 Indoor and Outdoor Camera
All outdoor cameras should be vandal proof and anti-vibration compliant. All indoor and outdoor cameras should have the following specifications at a minimum:
A. Full High Definition (FHD)
B. IK10 rating for vandal resistant housing
C. Infrared Illumination for night visibility
D. Defocus Detection
E. Capability to produce 30 FPS or more
F. Image stabilizing to reduce blurring
G. Day/Night Capability
H. Optional pan, Tilt, Zoom (PTZ) capability
I. RJ45 Connectivity
J. Power over Ethernet (PoE) or optional wireless data transfer K. 4-megapixel solution
L. Must have tamper detection
M. Must have motion detection
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N. Capability to record audio
O. Cloud-based storage
3.2 Video Management System
The proposed solution should describe the administration/management interface that will be used. Preference will given to RFPs that demonstrate systems that are easy to use, that have the option to integrate with Active Directory, have an HTML client, have the ability to record an alarm, supports video aging, and have the option to search by thumbnails.
There are certain requirements that need to be met by the video management system. It must be able to do the following:
1. Provide multiple levels of administrators that will have varying roles in the system.
2. Provide meta-data and audit logs of all users/administrator access to the system.
3. Provide email notification of critical system events.
4. Has the capability to store video for one year or more.
5. Has the capability to provide video monitors.
6. Has the capability to view live video and review historical video up to one (1) year.
3.3 Support and Maintenance
The City requires one year of online and onsite support with the option to continue annual support after the one-year period has ended. The vendor should provide a detailed description of standard and extended support, maintenance, and the average response time for a support request during and after office hours.
3.3.1 Service Provider
Please state the name of the company which will be delivering service and on-site support for this solution. If service has been outsourced to another firm, please state the longevity of this relationship.
3.3.2 Product History
Please provide a technical roadmap for the proposed solutions. How does the proposed solution fit into the vendor’s current product lifecycle? Please provide a list of policies on firmware updates for the proposed solution. How often are changes released? How is the customer notified about changes? How are they applied?
3.4 Engagement Methodology
The City is looking for a turn-key solution. The vendor will be responsible for any camera hardware, any necessary cable runs, as well as installation of networking equipment at the camera locations. The vendor will be responsible for coordinating with the City’s Network 123
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Administrator in configuring equipment to work with the City’s existing LAN.
4. Proposal Submittal Instructions
4.1 Proposal Format
Proposers shall submit one copy of the proposal and one copy of the fee schedule in PDF format on the PlanetBids Portal.
4.2 Proposal Content
Proposals must be concise, but with sufficient detail to allow accurate evaluation and comparative analysis. Proposals should be straightforward and provide "layman" explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. Proposals should include the sections as described in greater detail below. Do NOT include marketing brochures or other promotional material not connected with this RFP.
4.2.1 Cover Letter
Proposal must be accompanied by a cover letter, signed by an individual authorized to bind the proposing entity. An unsigned proposal is grounds for rejection. The cover letter should include an introduction of the firm, contact information, summary statement of professional qualifications, and statement of understanding of the scope of work. The cover letter also shall acknowledge receipt of any addendums that were issued for this RFP.
4.2.2 Firm Profile
Proposers should provide a brief profile of the prime consultant and any sub-consultants.
Information should include, but is not limited to the following information:
• Official name and address;
• Name, address, email, and telephone number of the consultant’s primary point of contact;
• Type of business entity of consultant (corporation, company, joint venture, etc.). Please enclose a copy of the Joint Venture Agreement if entity is a joint venture;
• Federal Employer I.D. Number;
• Address and telephone numbers of each of the proposing firm’s locations; • Indication whether firm is totally or partially owned by another business 124
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organization (parent company) or individual;
• Number of years consultant has been in business under the present business name;
• Number of years of experience the consultant has had in providing required, equivalent, or related services; and
• Any failures or refusals to complete a contract and explanation.
4.2.3 Project Understanding and Approach to Scope of Work Proposers should include in this section a statement of project understanding, organizational chart, approach to work program and summary of deliverables, described in greater detail below.
Statement of Project Understanding
Consultant must include in this section its understanding of the project and understanding of the Scope of Services noted herein. Consultant should be able to articulate a thorough understanding of the Federal, State, County and local requirements, and other industry standards applicable to the project or services to be provided.
Organizational Chart
Consultant shall include an organizational chart that reflects key staff and roles/responsibilities of each individual assigned to provide services under this Proposal.
Any roles or topics in which the proposer anticipates utilizing the expertise of subcontractors should be clearly identified.
Approach to Work Program (Required and Optional Tasks)
The City is seeking an effective, efficient, and creative approach to preparing work products and meeting the City’s goals and timelines. In this section, proposers should include their recommended approach to providing the requested professional services and tasks noted in the Scope of Services in the RFP. The approach to the work plan shall be of such detail to demonstrate the proposer’s ability to accomplish project objectives within the specified timeline. This section should also include proposed approaches and techniques to engagement of community and stakeholders in the process of developing projects.
The proposer’s approach should provide detail on both the required and optional tasks identified in the scope of work, as well as any additional tasks or services performed by the proposer.
Additional Services
Consultant shall provide the City with any additional services that the firm can provide.
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not noted in the aforementioned paragraphs as requirements.
Roles and Responsibilities for City Staff
Proposer should summarize any services NOT provided by their firm that are listed in the Scope of Work. Consultant shall also list any resources, City assistance or other items expected to be provided by City, “Work to be Performed or Provided by the City”.
4.2.4 Project Management Plan
Key to a creative, effective, and efficient delivery of projects is close coordination and communication between the City. Community, and the selected consultant. In this section, proposers should provide information on scheduling, and describe the firm or project manager’s approach to communications and quality assurance/quality control.
Project Schedule
Proposers must provide a project schedule with anticipated timeframe for key deliverables outlined in the scope of services.
Communications Approach
Proposers should describe their recommended or preferred approach to project communications between the City and Consultant Team. This should include detail on the frequency of project check-ins, progress updates, and meeting locations (i.e. phone, email, in-person). Communications protocols for coordinating with other City departments, agencies, and the community can be established during individual project kick-offs. Consultant should have the capability to run virtual meetings.
Quality Assurance/Quality Control Approach
Describe the firm’s QA/QC processes that will be adhered to during the term of the agreement. Describe the Consultant’s method of ensuring that the assigned personnel’s quality of work is high.
4.2.5 Experience and Qualifications
Proposers should include in this section a summary of relevant projects, contact information for references, and information about the experience, qualifications, and availability of key personnel, described in greater detail below.
Summary of Relevant Projects
Proposers should highlight representative projects that are similar in scope to the services requested to demonstrate the firm’s depth of experience and familiarity with similar projects. For each project, please include the following information, at a minimum:
• Year started and completed (if relevant);
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• Contracting Agency and Department;
• Project Description;
• Key Personnel Assigned; and
• Contract Value.
References
Consultant must provide at least three (3) references for which consultant has provided services similar in scope as set forth in the RFP within the last five (5) years. Reference information should include:
• Name of Agency;
• Name of agency project manager;
• Email address and telephone number of contact person; and • Description of project or services provided.
Experience and Qualifications of Key Personnel
The consultant shall provide resumes indicating the experience and qualifications for the key personnel identified in the organization chart. Consultant shall also include the number and type of additional support personnel who will be providing services. At a minimum, the resume for each team member should include:
• Name;
• Position and Role for This Project;
• Degrees and Certifications;
• Professional Memberships/Registrations;
• Summary of Experience; and
• Work on Representative Project Similar in Scope.
If sub-consultants are to be used as part of this proposal, a resume of the sub-consultant and relevant experience is to be included in the same format.
Assignment of Key Personnel
It is the City’s preference to have the key personnel identified in the Organizational Chart remain with the individual project during its duration. In this section, please indicate the availability of key personnel to pursue completion of projects.
After contract execution the Consultant should not substitute key personnel (project manager and others listed by name in the proposal) or sub-consultants without prior 127
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written approval from the local agency. The consultant must request and justify the need for the substitution and obtain approval from the agency prior to use of a different sub- consultant on the contract. The proposed substituted person must be as qualified as the original, and at the same or lower cost for similar types of consultant contracts, the Consultant’s project manager shall have all the necessary credentials to qualify him/her as a project manager for this project.
In the event there are proposed changes in key personnel, including sub-consultants, during the term of the agreement that are outside of the consulting firm’s control, the consultant shall prepare a transition plan that is presented to the City’s project manager for review.
4.2.6 Required Forms
Consultant shall review, acknowledge and submit the following forms:
• Certification of Proposal. Consultant is required to sign and submit the Certification of Proposal including acknowledgement that they have received and considered any addendums issued by the City of Hermosa Beach in connection with this RFP. (See section 7.2.1)
• Non-Collusion Affidavit. Consultant is required to sign and submit the NonCollusion Affidavit. (See section 7.2.2) • Compliance with Insurance Requirements. Consultant shall demonstrate the willingness and ability to submit proof of the required insurance coverage as set forth in the Sample Professional Services Agreement. (See section 7.2.3) • Acknowledgement of Professional Services Agreement. Consultant shall demonstrate willingness and ability to comply with the City’s Sample Professional Services Agreement and/or indicate any exceptions to the Professional Services Agreement. (See section 7.2.4)
• Covid Vaccination Certification. Consultant agrees to certify in writing to CITY that all employees, agents, officers and subcontractors who will be physically present in the City and have contact with City officials and employees or with the public shall be fully vaccinated from COVID-19. (See section 7.2.5)
4.2.7 Cost Proposal
The cost proposal shall be submitted through PlanetBids Portal as a separate file, labeled “Cost Proposal” and indicate the firm’s name. The cost proposal shall detail costs broken down by project phase, task, hourly rates, and key personnel.
Consultant should provide the cost proposal for the duration of the agreement to successfully fulfill the Scope of Work detailed in this RFP. Required and optional tasks should be consistent with the tasks listed in the Scope of Services and be clearly marked in the cost proposal to facilitate consistent comparison of costs between proposals. The Cost Proposal should identify project team members, and hourly billing rates and break 128
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costs by task and phase. The fee schedule should also include any direct costs such as travel, equipment, printing/materials.
The method of payment shall be primarily at Specified Rates of Compensation but may include Cost per Unit of Work. The proposal should include hourly rates for all types of personnel required to perform the services described in this RFP.
Other direct costs, intended to be charged to the City, need to be stated. No mark-ups will be allowed for other direct costs.
5 Proposal Evaluation and Selection
5.1 Proposal Review Process
The City will evaluate all proposals received in accordance with the evaluation criteria.
The City shall not be obligated to accept the lowest priced fee schedule, but the City may make award(s) in the best interests of the City after all factors are considered, including, but not limited to, the demonstrated competence, experience and professional qualifications of the Proposer. Evaluation scores will not be released until after award of proposal, if one is made.
Following the review of RFPs by the City’s team, the City may, if it chooses to do so, invite short-listed consultants to be interviewed by a panel of City staff, which may include nonCity personnel at the City’s discretion. Discussions may, at the City's option, be conducted with the most qualified Proposers. Discussions may be for the purpose of clarification to assure full understanding of, and responsiveness to the solicitation requirements. Proposers shall be accorded fair and equal treatment with respect to any opportunity for discussion and written revision of proposals. In conducting discussions, the City will not disclose information derived from proposals submitted by competing Proposers.
The City will verify references of short-listed consultants, which may include persons not listed as references, and this will help inform the City’s decisions. The City will select a consultant to negotiate for the performance of work. In negotiating the contract the City may request modifications to the proposed scope or to the technical team or other elements of the proposal. If negotiations fail, the City will commence negotiations with the next qualified candidate. Work will promptly commerce following contract award and satisfaction of contract requirements.
5.2 Evaluation Criteria
Evaluation criteria will typically include RFP understanding, demonstrated expertise, relevant experience, availability of the firm’s team, and other factors. Task orders resulting from this contract will be negotiated and executed between the City and the selected firm.
Proposals will be evaluated on the basis of their response to all provisions of this RFP. The 129
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City of Hermosa Beach will use the following criteria in its evaluation of proposals, interviews may be required with selected consultants, or verification of references. The categories will be weighted approximately as follows.
Approach and Methods (30%):
• A well thought-out and tailored approach to the technical work that responds to the City’s particular issues and needs.
• Incorporation of innovative and/or creative approaches for providing the services that will maximize efficient, cost-effective operations or increased performance capabilities.
• Meeting all requirements specified in the Scope of Services. • Evidence of the team’s ability to work collaboratively with other members of a multi-disciplinary team in a complex and dynamic working environment. • Demonstration of the team’s commitment to accurate and superior work products and services as detailed in the project management project management plan.
Relevant Experience & Expertise (35%):
• Recent experience preparing similar projects or providing similar services for jurisdictions.
• Familiarity and experience with applicable industry standards and any relevant federal, state, or local requirements.
• The depth and appropriateness of experience of individual members of the technical team as they relate to the specific technical tasks called for by the project.
• The consultant team’s ability to dedicate a strong project manager that will serve as a single point of contact for the duration of the project. • The team’s experience and ability to clearly communicate technical concepts and terminology with the community.
Timeframe and Costs (25%):
• Display of responsive timeframe to assign tasks.
• Evidence of the team’s ability to successfully deliver project tasks and deliverables within the identified project budget and minimize cost overruns.
Administration (10%):
• Ability to comply with the timeline, contract terms, and billing procedures. • The extent and nature of any proposed amendments to the City’s Professional 130
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Services Agreement or insurance requirements.
6 Contract Expectations
6.1 Contract Period
The City anticipates the contract term would begin around December 2023. The City is interested in having the project completed within three (3) to five (5) months from the Notice to Proceed.
6.2 Professional Services Agreement
The selected consultant will be expected to comply with and sign the City’s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 7.1. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City’s Professional Services Agreement.
6.3 Standards of Work
In case of conflicts, ambiguities, discrepancies, errors, or omissions, Consultant shall submit the matter to City for clarification. Any work affected by such conflicts, ambiguities, discrepancies, errors or omissions which is performed by Consultant prior to clarification by City shall be at Consultant's risk and expense.
6.4 Invoicing and Payment
Each invoice shall contain a progress report describing the work completed during the billing period and shall also include cost information by task regarding: previous work billed to date, work billed during the reporting period, percent of task completed and amount remaining by task.
Invoices are to be submitted monthly. The invoices shall reference the project title, and list charges by task, worker classification, hours, billing rate, and totals.
Each invoice shall contain a progress report describing the work completed during the billing period and the following summary information:
Contract
Amount
Total Prior
Contract Billings
Contract Work
Performed this
Period
Total Contract
Amount
Performed To
Date
Contract
Percent
Complete
Total Amount
Remaining for the
Contract
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7 Attachments and Required Forms
7.1 Sample Professional Services Agreement
CONTRACT FOR PROFESSIONAL SERVICES TO
BETWEEN THE CITY OF HERMOSA BEACH AND
This AGREEMENT is entered into this day of , 2023, by and between the CITY OF Hermosa Beach, a general law city a municipal corporation (“CITY”) and _, a limited liability company (“CONSULTANT”).
R E C I T A L S
A. The City desires to .
B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work.
C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.
D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement.
NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows:
CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A.
As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement.
As additional consideration, CITY agrees to pay CONSULTANT a total of $ , for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement.
No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee.
CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous 132
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month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received.
SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference.
Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.
PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.”
TIME OF PERFORMANCE. The services of the CONTRACTOR are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY.
FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.
KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is . CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City.
TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on , 20 , unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties.
CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.
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TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.
PERMITS AND LICENSES. CONTRACTOR will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.
TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.
CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.
In the event of such termination, the CONTRACTOR shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.
Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.
INDEMNIFICATION. To the extent permitted by law, CONSULTANT shall indemnify, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature to the extent caused by CONSULTANT's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT. CONSULTANT shall promptly pay any final judgment rendered against CITY (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the CONSULTANT’s negligence, recklessness or willful misconduct. CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation to the extent such fees, costs and all other costs are determined by the court of competent jurisdiction to have been caused by the actual negligence, recklessness or willful misconduct of the Consultant. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.
The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. 134
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ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services.
CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.
INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only.
AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement.
CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.
CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement.
INSURANCE REQUIREMENTS.
A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:
1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City.
2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars 135
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($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.
3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.
4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or sub-consultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-peroccurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.
B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows.
CONSULTANT also agrees to require all contractors, and subcontractors to do likewise.
1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.”
2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers.
Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy.
3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
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4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents.
5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers.
6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY.
C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.
D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions.
E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement.
F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above.
G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements.
The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach.
USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation.
FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or 137
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services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents.
CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction.
NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.
NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:
CITY CONSULTANT
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
ATTN: ATTN:
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in 138
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the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.
A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.
B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.
C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.
D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.
E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY.
ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.
FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the 139
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natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.
TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.
ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.
STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.
OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City.
DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs)
By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code.
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City Initials
Consultant Initials
OR
By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code.
City Initials
Consultant Initials
COMPLIANCE WITH COVID-19 VACCINATION POLICY. All CONSULTANT’S employees, agents, officers and subcontractors who will be physically present in the City and have contact with City officials and employees or with the public shall be fully vaccinated from COVID-19. CONSULTANT agrees to certify in writing to CITY that it complies with the foregoing.
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.
CITY OF HERMOSA BEACH CONSULTANT
[MAYOR/CITY MANAGER] By: NAME/TITLE
ATTEST:
Myra Maravilla, City Clerk Taxpayer ID No.
APPROVED AS TO FORM:
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Patrick Donegan, City Attorney
7.2 Required Forms
7.2.1 Certification of Proposal
RFP #:
The undersigned hereby submits its proposal and agrees to be bound by the terms and conditions of this Request for Proposal (RFP).
1. Proposer declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this Request for Proposal, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom.
2. By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFP.
3. Proposer has carefully reviewed its proposal and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them.
4. It is understood and agreed that the City reserves the right to accept or reject any or all proposals and to waive any informality or irregularity in any proposal received by the City.
5. The proposal response includes all of the commentary, figures and data required by the Request for Proposal
6. The proposal shall be valid for 90 days from the date of submittal.
7. Proposer acknowledges that the City may issue addendums related to this RFP and that the proposer has reviewed the following addendums which have been issued:
Addendum:
Addendum:
Addendum:
Addendum:
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8. Proposer further acknowledges the provisions of any addendums issued have been incorporated into their proposal.
Signature of Authorized Representative:
Printed Name and Title:
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7.2.2 Non-Collusion Affidavit
RFP #:
The undersigned declares states and certifies that:
1. This proposal is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation.
2. This proposal is genuine and not collusive or sham.
3. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham proposal and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in a sham proposal or to refrain from submitting to this RFP.
4. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price or to fix any overhead, profit or cost element of the proposal price or to secure any advantage against the City of Hermosa Beach or of anyone interested in the proposed contract.
5. All statements contained in the Proposal and related documents are true.
6. I have not directly or indirectly submitted the proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, RFP depository, or to any member or agent thereof, to effectuate a collusive or sham proposal.
7. I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this proposal.
8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.
Signature of Authorized Representative:
Printed Name and Title:
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RFP 23-007 City of Hermosa Beach
7.2.3 Compliance with Insurance Requirements
RFP #:
The selected consultant will be expected to comply with the City s insurance requirements contained within this RFP.
The undersigned declares states and certifies that:
1. Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Proposal.
2. If selected, proposer agrees to accept all conditions and requirements as contained therein.
Signature of Authorized Representative:
Printed Name and Title:
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RFP 23-007 City of Hermosa Beach
7.2.4 Acknowledgement of Professional Services Agreement RFP #:
The selected consultant will be expected to comply with and sign the City s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City s Professional Services Agreement.
1. Proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement.
2. Proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows:
Signature of Authorized Representative:
Printed Name and Title:
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RFP 23-007 City of Hermosa Beach
7.2.5 COVID Vaccination Certification
PLEASE PLACE LETTER ON OFFICIAL COMPANY LETTERHEAD
(Insert Date)
Suja Lowenthal, City Manager
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
RE: Mandatory COVID-19 Vaccination for City of Hermosa Beach Consultants Dear Ms. Lowenthal:
Per this letter, (Insert Company Name) certifies that all of its officers, agents, employees, subcontractors, representatives and volunteers servicing the City of Hermosa Beach on-site within the City pursuant to the (Insert Agreement Title) dated (Insert Agreement Date), are or will be fully vaccinated or covered by an approved medical or religious exemption prior to the implementation of the scope of work located within the above referenced agreement.
Respectfully,
(Insert Name)
(Insert Title)
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ADDENDUM No. 1
RFP 23-007 SECURITY CAMERA SERVICES
DATE: 10/17/23
TO: All Prospective Bidders
Please note the following answers to questions submitted via PlanetBids for the project indicated above.
1. There is an ideal location for Wireless antennas to serve the intersection and street antennas, it is located at the corner substation parking building. The roof top has good line of sight to all poles. Can the city use the roof top for an antenna location? Currently this location is fenced off.
A. The area within the fence on top of the parking structure is private property and not available for antenna placement.
2. What is the current bandwidth of the existing Fiber from police station to the substation? Can it be used for the CCTV system and can the bandwidth be increased if requested?
A. The current Fiber Circuit from the substation to the police station is with Spectrum. The circuit is currently 50 Mbps. Yes, it can be used for the CCTV system. Yes, it can be increased if needed, and the cost of increased bandwidth is not the responsibility of the proposer/vendor.
3. Is there currently or a future plan to have internet/fiber run to the lifeguard tower?
A. There are currently no plans to have internet/fiber run to the lifeguard tower.
4. Existing poles for camera locations have been undetermined to have constant power, will the city provide details on which poles do or do not have constant power? If the vendor is to determine power, how can that be coordinated with the city?
A. To the City's knowledge, locations in the project (see Attachment 1) have been confirmed to have constant 120V power available except the pole in Parking Lot B (the small parking lot off of 13th St and Hermosa Ave). At this location, there is a service box with power 148
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in the corner of the lot from which wiring could be pulled to power the pole.
The selected vendor will be responsible for independent verification of power at each camera location. Site visits will be coordinated with the Public Works Department following selection of a vendor.
5. Can the power that serves the existing Lot A Wcctv PTZ camera be used to power the new requested camera on that same pole?
A. Yes.
6. Is there protocol or special instructions for lift work at the intersection pole locations (work time, coning off and coordination)
A. Traffic control is required for pedestrian and vehicle access throughout work areas in the public right-of-way. Traffic control devices shall comply with the CAMUTCD and WATCH Manual.
7. Can Prevailing wage determination by provided for this project? A. For the latest prevailing wage rates please refer to the State of California Department of https://www.dir.ca.gov/PublicWorks/Prevailing-Wage.html.
8. Are prevailing wage labor rates required for this RFP response? A. Yes. Registration with DIR, submission of certified payroll reports, and compliance with all other DIR regulations applicable to this project are required.
9. Under section 3.1.2, line H, the RFP specifies a camera with “optional pan, tilt, zoom (PTZ) capability” but on the site walk, there were a few other options thrown around. a. Does the City require PTZ cameras or will an overview of the area using 360-degree cameras work for this requirement? b. Can the City provide the specific count and camera type needed to be installed for bidding purposes on this RFP?
A. An overview of the area with 360-degree camera works; it is optional for it to have the PTZ capability.
No, the vendor is responsible for proposing their approach to and understanding of the project, including the type and quantity of all equipment required to meet the requirements of the RFP.
10.Based on the site walk, there are eight total poles that need to have cameras installed on them. a. Can the City confirm each pole location 149
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and note the type of power (constant or switched) that exists at each pole?
A. Yes, please see Attachment 1 and the response to Question #4.
11.Can the City provide the type of wireless currently being used for the camera systems?
A. Current wireless system being used is the WCCTV cameras.
12.Can the City provide an overview drawing of the area to notate which poles can be used to install equipment?
A. The map in Attachment 1 shows the locations visited on the site walk, with one modification (the pole on the south leg off the intersection of Pier Avenue and Hermosa Avenue was removed). As stated, the selected vendor will be responsible for independent verification of power and confirmation of compatibility with their cameras/systems.
13.Can the City confirm where the current surveillance network originates to connect to the existing cameras? a. Is there a drawing of the current pointto-point wireless network design? If so, can the City provide that? b. What is the point-to-point manufacturer that the City is using currently? A. Yes, please see Attachment 2 for current network and Attachment 3 for a list of hardware.
The point-to-point manufacturer is MikroTik.
14.Can the City provide specification sheets for the poles where cameras are needed to be installed?
A. No.
15.At what height would the City like the cameras to be installed at each pole?
A. Camera height to be determined by the selected vendor.
16.What are the current video management software (VMS) systems currently in use for the City of Hermosa Beach?
A. Occularis, Milestone, and WCCTV.
17.Do any existing cameras need to be removed or replaced for this project? A. No.
18.Is there any equipment in the parking structure IDF that needs to be removed? Or should all the equipment remain in place?
A. They will remain in place.
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19.In the substation at 1301 Hermosa Ave, is the fiber optic cable dark fiber that links back to the Police Department (PD), or is it an internet connection from the ISP?
A. It is not dark fiber. We have a Spectrum, point-to-point Fiber Circuit.
20.If the fiber optic cable at 1301 Hermosa Ave is an internet connection, what download and upload speed is it?
A. The current Fiber Circuit from the substation to the police station is with Spectrum. The circuit is currently 50 Mbps.
21.In the substation at 1301 Hermosa Ave, what is the server hardware’s current purpose? Is it a machine running the ONSSI Ocularis video management system software? Is it just a storage device? A. Both.
22.In the lifeguard station, what is the server hardware’s current purpose? Is it a machine running the ONSSI Ocularis video management system software? Is it just a storage device?
A. Both.
23.Is the substation at 1301 Hermosa Ave and the Lifeguard station currently linked with dark fiber, or are they linked wirelessly, or not at all? A. It is not dark fiber. We have a Spectrum, point-to-point, Fiber Circuit.
24.What brand is the wireless equipment currently in use on the poles and lifeguard station?
A. The brand is MikroTik and the devices are WRT 5 ac. See Attachment 3 for a list of hardware.
25.What version of Milestone software is currently in use at the PD? A. Milestone XProtect Smart Client 2018 R2 Version 12.2a (64 bit).
26. The Current software for the cameras not connected to the Police Department is Qognify. Please tell me how many cameras currently connected to that system working and not working?
A. The software for the current cameras is ONSSI (Occularis).
27. The Police Department is using Milestone for there VMS. Please tell me what product of Milestone PD is using in the list below?
XProtect Corporate
XProtect Expert
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XProtect Professional+
XProtect Express+
Xprotect Essential+
A. Milestone XProtect Smart Client 2018 R2 Version 12.2a (64 bit). 152
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ACKNOWLEDGEMENT OF ADDENDUM No. 1
RFP 23-007 SECURITY CAMERA SERVICES
Complete and sign this acknowledgement form. Enclose the original copy of the acknowledgement in your bid. Failure to do so may result in disqualification of your firm’s bid.
The undersigned acknowledges receipt of Addendum No. 1 dated October 17, 2023.
ATTEST: _____________________________________
Principal: _____________________________________
Address: _____________________________________
By: _____________________________________
Title: _____________________________________
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ATTACHMENT 1
Location Map
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0.1 THIS MAP IS NOT TO BE USED FOR NAVIGATION
WGS_1984_Web_Mercator_Auxiliary_Sphere
Miles 0.1
Legend
Notes
© City of Hermosa Beach
The map generated is for reference only. Data layers that appear on this map do not have survey grade accuracy but represent close approximation.
0.04 0
1: 2,257
City of Hermosa Beach RFP23-007 Location Map
City Boundary
Camera Location
Single Camera
Camera Location
Two Cameras
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ATTACHMENT 2
Network Map
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Monterey Bldg.
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ATTACHMENT 3
Hardware List
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City of Hermosa Beach Police Department
List of Hardware
Brand Category Model Name Location
Axis Camera P3364-L
Second Floor Rear
Stairs Parking Structure
Axis Camera P3364-L
First Floor Northwest
Parking Structure
Axis Camera P3364-L
Second Floor
Southwest Parking Structure
Axis Camera P3364-L
Sub Floor Rear Stair
Parking Structure
Axis Camera P3364-L
First Floor Northeast
Parking Structure
Axis Camera P3364-L
Second Floor
Southeast Parking Structure
Axis Camera P3364-L
Sub Floor Southwest
Parking Structure
Axis Camera P3364-L
Sub Floor Southeast
Parking Structure
Axis Camera P3364-L
Sub Floor Northwest
Parking Structure
Axis Camera P3364-L
Second Floor
Elevator Parking Structure
Axis Camera Q1604 LPR 1 Parking Structure
Axis Camera P3364-L
Third Floor Ramp
Parking Structure
Axis Camera P3364-L
Sub Floor Northeast
Parking Structure
Axis Camera P3364-L Server Room Parking Structure
Axis Camera P3364-L
Third Floor
Southeast Parking Structure
Axis Camera P3364-L
Third Floor Landing
Parking Structure
Axis Camera P3364-L
Second Floor Stairs
Parking Structure
Axis Camera 01604 LPR2 Parking Structure
Axis Camera P3364-L
Third Floor Stairs
Parking Structure
Axis Camera Q1604 LPR3 Parking Structure
Axis Camera P3364-L
First Floor Entrance
Parking Structure
Axis Camera P3364-L First Floor Office Parking Structure Axis Camera P3364-L
Second Floor
Northeast Parking Structure
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City of Hermosa Beach Police Department
List of Hardware
Hanwha Camera PNM 70000 Lot B Parking Structure
Axis Camera M3027 Third Floor Parking Structure
Axis Camera M3027 Pier Plaza 180 . Pier Plaza
Axis Camera M2025 Pier Plaza East Pier Plaza
Axis Camera M2025 Pier Plaza West Pier Plaza
Axis Camera M3027
Lifeguard Pier Plaza
Lifeguard
Axis Camera P1354 Restrooms Lifeguard
Axis Camera P5534-E Lifeguard PTZ Lifeguard
Axis Camera M3027 Lot A Fixed Lot A
Hanwha Camera PNM 7000 Lot A 180-1 Lot A
Hanwha Camera PNM 7000 Lot A 180-2 Lot A
Cisco
Switch/
Router SF300-24MP PS-Core-SW
Parking StructureOffice
Comnet
Switch/
Router
CNGE28FX4TX24MSPOE2/48 PS-Access-SW
Parking Structure2nd Floor
Comnet
Switch/
Router CNGE2FE8MSPOE+ LA-Core-SW Lot A
Comnet
Switch/
Router CNGE2FE8MSPOE+ PS-Core-SW Lifeguard
Comnet
Switch/
Router CNGE5MS PD-Core-SW
Police Department
Razberi Server POE Switch LifeGuard
Comnet
Switch/
Router CNGE5MS MR-Core-SW Monterey
Razberi Server Recording LT-Rec Lifeguard
HP Server Base PS-Base Parking Structure
HP Server Recording PD-Rec
Police Department
Netgear NAS NAS RNR-4C HBPD-NAS Parking Structure
Mikrotik Wireless QRT 5 ac LG_RR_AP Lifeguard
Mikrotik Wireless QRT 5 ac RR LG CL Restrooms
Mikrotik Wireless QRT 5 ac LG PP AP Lifeguard
Mikrotik Wireless QRT 5 ac PP_LG_CL Pier Plaza
Mikrotik Wireless QRT 5 ac MR LG AP Monterey
Mikrotik Wireless QRT 5 ac LG MR CL Lifeguard
Mikrotik Wireless QRT 5 ac PS_MR_AP Parking Structure
Mikrotik Wireless QRT 5 ac MR_PS_CL Monterey
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City of Hermosa Beach Police Department
List of Hardware
Mikrotik Wireless QRT 5 ac LA MR CL Lot A
Mikrotik Wireless QRT 5 ac MR_LA AP Monterey
Mikrotik Wireless QRT 5 ac PD_MR_AP
Police Department
Mikrotik Wireless QRT 5 ac MR_PD_CL Monterey
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City of Hermosa Beach
Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885 CONTRACT FOR PROFESSIONAL SERVICES TO UPDATE THE CITY’S SECURITY CAMERAS
BETWEEN THE CITY OF HERMOSA BEACH AND AM-TEC TOTAL SECURITY This AGREEMENT is entered into this 12th day of December, 2023, by and between the CITY OF HERMOSA BEACH, a California general law city and municipal corporation (“CITY”) and AM-TEC TOTAL SECURITY, a sole proprietorship (“CONTRACTOR”).
R E C I T A L S
A. The City desires to update their security camera services.
B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for contractor services to accomplish this work.
C. The Contractor warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.
D. The City desires to contract with the Contractor to perform the services as described in Exhibit A of this Agreement.
NOW, THEREFORE, based on the foregoing recitals, the City and the Contractor agree as follows:
CONSIDERATION AND COMPENSATION As partial consideration, CONTRACTOR agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A.
As additional consideration, CONTRACTOR and CITY agree to abide by the terms and conditions contained in this Agreement.
As additional consideration, CITY agrees to pay CONTRACTOR a total of $53,382, for CONTRACTOR’s services, unless otherwise specified by written amendment to this Agreement.
No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee.
CONTRACTOR shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous month.
CITY shall pay CONTRACTOR all uncontested amounts set forth in CONTRACTOR’s invoice within 30 days after it is received.
SCOPE OF SERVICES. CONTRACTOR will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference.
Except as herein otherwise expressly specified to be furnished by CITY, CONTRACTOR will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, 213
and facilities necessary or proper to perform and complete the work and provide the professional services required of CONTRACTOR by this Agreement.
PAYMENTS. For CITY to pay CONTRACTOR as specified by this Agreement, CONTRACTOR must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.” TIME OF PERFORMANCE. The services of the CONTRACTOR are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY.
FAMILIARITY WITH WORK. By executing this Agreement, CONTRACTOR represents that CONTRACTOR has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.
KEY PERSONNEL. CONTRACTOR’s key person assigned to perform work under this Agreement is Jeff Torok. CONTRACTOR shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City.
TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on December 12, 2024, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties.
CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONTRACTOR and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.
TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a Taxpayer Identification Number.
PERMITS AND LICENSES. CONTRACTOR will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.
TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.
CONTRACTOR may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.
In the event of such termination, the CONTRACTOR shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONTRACTOR shall, at CITY’s option, become CITY’s property, and CONTRACTOR will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.
Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.
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INDEMNIFICATION. CONTRACTOR shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONTRACTOR's performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY. Should CITY in its sole discretion find CONTRACTOR’S legal counsel unacceptable, then CONTRACTOR shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation.
The CONTRACTOR shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.
The requirements as to the types and limits of insurance coverage to be maintained by CONTRACTOR as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONTRACTOR pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.
ASSIGNABILITY. This Agreement is for CONTRACTOR’s professional services. CONTRACTOR’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.
INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that CONTRACTOR will act as an independent contractor and will have control of all work and the manner in which is it performed. CONTRACTOR will be free to contract for similar service to be performed for other employers while under contract with CITY. CONTRACTOR is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONTRACTOR as to the details of doing the work or to exercise a measure of control over the work means that CONTRACTOR will follow the direction of the CITY as to end results of the work only.
AUDIT OF RECORDS. CONTRACTOR agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONTRACTOR agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONTRACTOR further agrees to maintain such records for a period of three (3) years following final payment under this Agreement.
CONTRACTOR will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.
CORRECTIVE MEASURES. CONTRACTOR will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONTRACTOR will be given a reasonable amount of time as determined by the City to implement said 215
corrective measures. Failure of CONTRACTOR to implement required corrective measures shall result in immediate termination of this Agreement.
INSURANCE REQUIREMENTS.
A. The CONTRACTOR, at the CONTRACTOR’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:
1. Workers Compensation Insurance as required by law. The Contractor shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City.
2. General Liability Coverage. The CONTRACTOR shall maintain commercial general liability insurance in an amount of not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.
3. Automobile Liability Coverage. The CONTRACTOR shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONTRACTOR arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.
4. Professional Liability Coverage. The CONTRACTOR shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONTRACTOR’S operations under this Agreement, whether such operations be by the CONTRACTOR or by its employees, subcontractors, or subcontractors. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-peroccurrence basis. When coverage is provided on a “claims made basis,” CONTRACTOR will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONTRACTOR for all claims made by CITY arising out of any errors or omissions of CONTRACTOR, or its officers, employees or agents during the time this Agreement was in effect.
B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONTRACTOR also agrees to require all contractors, and subcontractors to do likewise.
1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONTRACTOR, including materials, parts, or equipment furnished in connection with such work or operations.”
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2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy.
3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents.
5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers.
6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY.
C. CONTRACTOR agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.
D. Any deductibles or self-insured retentions must be declared to and approved by the CITY.
At the CITY’s option, the CONTRACTOR shall demonstrate financial capability for payment of such deductibles or self-insured retentions.
E. The CONTRACTOR shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement.
Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement.
F. Failure on the part of the CONTRACTOR to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above.
G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Contractor (as the named insured) should Contractor fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Contractor understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Contractor as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Contractor’s behalf upon the Contractor’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Contractor for breach of this Agreement in addition to any other damages incurred by City due to the breach.
USE OF OTHER CONTRACTORS. CONTRACTOR must obtain CITY’s prior written approval to use any sub-contractors while performing any portion of this Agreement. Such approval must include approval of the proposed Contractor and the terms of compensation. 217
FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONTRACTOR of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONTRACTOR for anything done, furnished or relating to the CONTRACTOR’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONTRACTOR, its employees, sub-contractors and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Contractor, its employees, sub-Contractors and agents.
CORRECTIONS. In addition to the above indemnification obligations, the CONTRACTOR shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Contractor’s report or plans. Should the Contractor fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONTRACTOR. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONTRACTOR under this Agreement up to the amount of the cost of correction.
NON-APPROPRIATION OF FUNDS. Payments to be made to CONTRACTOR by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONTRACTOR’S services beyond the current fiscal year, the Agreement shall cover payment for CONTRACTOR’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.
NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:
CITY CONTRACTOR
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
ATTN: Landon Phillips
Police Captain
Jeff Torok
(DBA Am-Tec Total Security)
4075 Schaefer Avenue
Chino, CA 91710
ATTN: Jeff Torok
Vice President
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section. 218
A. SOLICITATION. CONTRACTOR maintains and warrants that it has not employed nor retained any company or person, other than CONTRACTOR’s bona fide employee, to solicit or secure this Agreement. Further, CONTRACTOR warrants that it has not paid nor has it agreed to pay any company or person, other than CONTRACTOR’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONTRACTOR breach or violate this warranty, CITY may rescind this Agreement without liability.
B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONTRACTOR and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONTRACTOR’s or CITY’s obligations under this Agreement.
C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.
D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.
E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY.
ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.
FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.
TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.
ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, 219
the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.
STATEMENT OF EXPERIENCE. By executing this Agreement, CONTRACTOR represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONTRACTOR represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private contractors, and experience in dealing with public agencies all suggest that CONTRACTOR is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.
OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Contractor, except the Contractor’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Contractor, but any re-use of such documents by the City on any other project without prior written consent of the Contractor shall be at the sole risk of the City.
DISCLOSURE REQUIRED. (City and Contractor initials required at one of the following paragraphs)
By their respective initials next to this paragraph, City and Contractor hereby acknowledge that Contractor is a “contractor” for the purposes of the California Political Reform Act because Contractor’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Contractor employed by the City.
Contractor hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to contractor commencing services hereunder, the City’s Manager shall prepare and deliver to Contractor a memorandum detailing the extent of Contractor’s disclosure obligations in accordance with the City’s Conflict of Interest Code.
City Initials ______
Contractor Initials ______
OR
By their initials next to this paragraph, City and Contractor hereby acknowledge that Contractor is not a “contractor” for the purpose of the California Political Reform Act because Contractor’s duties and responsibilities are not within the scope of the definition of contractor in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code.
City Initials ______
Contractor Initials ______
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COMPLIANCE WITH COVID-19 VACCINATION POLICY. All CONTRACTOR’S employees, agents, officers and subcontractors who will be physically present in the City and have contact with City officials and employees or with the public shall be fully vaccinated from COVID19. CONTRACTOR agrees to certify in writing to CITY that it complies with the foregoing.
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.
CITY OF HERMOSA BEACH CONTRACTOR
Suja Lowenthal, City Manager By: Jeff Torok, Vice President ATTEST:
Myra Maravilla, City Clerk Taxpayer ID No.
APPROVED AS TO FORM:
Patrick Donegan, City Attorney
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1. Required Forms
1.1 Certification of Proposal
RFP #: 23-007
The undersigned hereby submits its proposal and agrees to be bound by the terms and conditions of this Request for Proposal (RFP).
1. Proposer declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this Request for Proposal, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom.
2. By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFP.
3. Proposer has carefully reviewed its proposal and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them.
4. It is understood and agreed that the City reserves the right to accept or reject any or all proposals and to waive any informality or irregularity in any proposal received by the City.
5. The proposal response includes all of the commentary, figures and data required by the Request for Proposal
6. The proposal shall be valid for 90 days from the date of submittal.
7. Proposer acknowledges that the City may issue addendums related to this RFP and that the proposer has reviewed the following addendums which have been issued:
Addendum:
Addendum:
Addendum:
Addendum:
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8. Proposer further acknowledges the provisions of any addendums issued have been incorporated into their proposal.
Signature of Authorized Representative:
Printed Name and Title:
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1.2 Non-Collusion Affidavit
RFP #: 23-007
The undersigned declares states and certifies that:
1. This proposal is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation.
2. This proposal is genuine and not collusive or sham.
3. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham proposal and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in a sham proposal or to refrain from submitting to this RFP.
4. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price or to fix any overhead, profit or cost element of the proposal price or to secure any advantage against the City of Hermosa Beach or of anyone interested in the proposed contract.
5. All statements contained in the Proposal and related documents are true.
6. I have not directly or indirectly submitted the proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, RFP depository, or to any member or agent thereof, to effectuate a collusive or sham proposal.
7. I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this proposal.
8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.
Signature of Authorized Representative:
Printed Name and Title:
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1.3 Compliance with Insurance Requirements
RFP #: 23-007
The selected contractor will be expected to comply with the City s insurance requirements contained within this RFP.
The undersigned declares states and certifies that:
1. Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Proposal.
2. If selected, contractor agrees to accept all conditions and requirements as contained therein.
Signature of Authorized Representative:
Printed Name and Title:
225
City of Hermosa Beach
1.4 Acknowledgement of Professional Services Agreement
RFP #: 23-007
The selected contractor will be expected to comply with and sign the City s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the SampleProfessional Services AgreementincludedinSection 6.2. The City Attorneyortheir designee retainsthe discretion to accept or reject proposed exceptions or modifications to the City s Professional Services Agreement.
1. Contractor agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement.
2. Proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows:
Signature of Authorized Representative:
Printed Name and Title:
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City of Hermosa Beach
Exhibit A
Scope of Work
The Scope of Work shall include, but not be limited to the following tasks.
Contractor must follow vendor registration through SAM.gov if selected.
The scope of services will include providing outdoor security cameras, video-surveillance security system, software, and maintenance. This system will eventually replace the current system at the Hermosa Beach Police Department. The security camera system will help meet the State Homeland Security Program’s Investment Justification of enhancing the protection of soft targets and crowded places.
1 Technical Specifications
1.1.1. Capacity and Scalability
The Security Camera system should have the capability of adding cameras as deemed necessary by the City.
1.1.2. Outdoor Camera
All outdoor cameras should be vandal proof and anti-vibration compliant. All outdoor cameras should have the following specifications at a minimum:
A. Full High Definition (FHD)
B. IK10 rating for vandal resistant housing
C. Infrared Illumination for night visibility
D. Defocus Detection
E. Capability to produce 30 FPS or more
F. Image stabilizing to reduce blurring
G. Day/Night Capability
H. Optional pan, Tilt, Zoom (PTZ) capability
I. RJ45 Connectivity
J. Power over Ethernet (PoE) or optional wireless data transfer K. 4-megapixel solution
L. Must have tamper detection
M. Must have motion detection
N. Capability to record audio
O. Option for Cloud-based storage
1.2. Video Management System
The administration/management interface will be easy to use, have the option to integrate with Active Directory, have an HTML client, have the ability to record an alarm, supports video aging, and have the option to search by thumbnails. 227
City of Hermosa Beach
There are certain requirements that need to be met by the video management system. It must be able to do the following:
1. Provide multiple levels of administrators that will have varying roles in the system.
2. Provide meta-data and audit logs of all users/administrator access to the system.
3. Provide email notification of critical system events.
4. Has the capability to store video for one year or more.
5. Has the capability to provide video monitoring.
6. Has the capability to review video and collaborate.
7. Has the capability to view live video and review historical video up to one (1) year.
1.3. Software Installation
1.3.1. The contractor will set up server-based software, or video-management software, for notification, viewing, and health monitoring for the City of Hermosa Beach.
The contractor will install software on the computer as directed by City of Hermosa Beach employees for viewing of cameras, access control, and alarm.
1.4. Network Installation
The contractor will connect cameras to existing and new cables to switches and radios. The contractor will build a private network using separate switches and cables. The contractor will be responsible for coordinating with the City’s Network Administrator in configuring equipment to work with the City’s existing LAN.
1.4.1. 1.5. Camera Installation
1.5.1. The contractor will be responsible for terminating all cables, providing power to each camera installed, mounting all cameras, and aiming and focusing all cameras to the City of Hermosa Beach’s specifications. The contractor will be responsible for any camera hardware, any necessary cable runs, as well as installation of networking equipment and power supply at the camera locations.
The contractor will also install all conduits as needed to protect cable on parking structure and buildings. The contractor will need to provide a detailed traffic control plan for the days scheduled for camera installation.
1.6. Support and Maintenance
The City requires one year of online and onsite support with the option to continue annual support after the one-year period has ended. The contractor should provide a detailed description of standard and extended support, maintenance, and the average response time for a support request during and after office hours.
1.6.1. Service Provider
Contractor will provide the name of the company which will be delivering service and on-site support for this solution. If service has been outsourced to another firm, state the longevity of this relationship will be stated.
1.6.2. Product History
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City of Hermosa Beach