Agenda packet, regular meeting — Hermosa Beach City Council, July 23, 2024 (part 4 of 5)

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The community development department may grant administrative permits for all such uses and matters required by this title to be reviewed and allowed only upon the granting of an administrative permit.

17.55.020 Purpose.

The purpose of an administrative permit is to ensure that a proposed use or matter for which an administrative permit is required complies with the standards, limitations and other regulations applicable to the subject use or matter.

17.55.030 Application filing.

Prior to the establishment of any use or grant of any or entitlement for which an administrative permit administered by this section is required by this title or Code, an application for an administrative permit, signed by a property owner, lessee or business owner shall be filed with the community development department upon a form furnished by the department. The application shall include a site plan, drawings and information in sufficient detail to demonstrate compliance with the regulations applicable to the subject use or matter, accompanied by a fee set by resolution of the city council.

17.55.030 Required Findings.

The review authority must make all of the following findings to approve or conditionally approve an Administrative Permit application. The inability to make one or more of the findings is grounds for denial of an application.

A. The proposed use is allowed within the applicable zone with Administrative Permit approval, and complies with all other applicable provisions of this Zoning Ordinance and the Municipal Code;
B. The proposed use is consistent with the General Plan and any applicable specific plan;
C. The site is physically adequate for the type, density, and intensity (e.g., number of employees and customers) of use being proposed, including provision of services (e.g., sanitation and water), public access, and the absence of physical constraints;
D. The design, location, size, and operating characteristics of the proposed use are compatible with the existing and future land uses on site and in the vicinity of the subject property; and
E. The establishment, maintenance, or operation of the proposed use at the location proposed will not endanger, jeopardize, or otherwise constitute a menace to the public convenience, health, interest, safety, or the general welfare of persons residing or working in the vicinity of the proposed use.

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17.55.040 Report of decision.

Except as set forth below, the community development director shall issue the administrative permit no more than thirty (30) days following the filing of a complete application therefor. Approval will be based upon determining the request complies with the standards, limitations and other regulations in the governing section, which may include the imposition of conditions and limitations to ensure the permit is consistent with said requirements intended to protect the public health, safety and welfare; otherwise, the director shall deny the application and provide the applicant a written statement of the reasons the permit cannot be issued. The applicant shall be advised in writing of the right to appeal the director’s decision pursuant to Section 17.55.050.

Notwithstanding above, permits for accessory dwelling units and/or junior accessory dwelling units shall be decided within one hundred twenty (120) days of receipt of a complete application and subject to the provisions outlined in Chapter 17.21.

17.55.050 Effective date–Appeals.

A. Notwithstanding 17.55.050(C), decisions of the community development director may be appealed to the planning commission by filing an appeal within fifteen (15) days of the director’s decision; provided, that upon affixing the signature of the applicant to an issued permit, the permit shall become effective and the right to appeal shall be waived. Appeals shall be filed in writing with the community development department accompanied by a fee set by resolution of the city council. Notice of hearing shall be given to the applicant at least ten (10) days prior to the hearing, unless the applicant agrees to waive the requirement so that the matter may be heard at an earlier time. The commission’s review shall be limited to a determination of whether the application complies with the requirements of the applicable governing section(s). The filing of an appeal within such time shall stay the effective date of the decision until the commission has acted on the appeal. The commission’s decision shall be final and conclusive, unless the governing section specifically provides for a direct or subsequent appeal to the city council.

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be given to the applicant at least ten (10) days prior to the hearing, unless the applicant agrees to waive the requirement so that the matter may be heard at an earlier time. The council shall hear the matter and render a determination as soon as reasonably practicable, but in no event later than sixty (60) days after an appeal has been filed unless requested by the applicant. The council’s review shall be limited to a determination of whether the application complies with the requirements of the governing section. The council shall announce its findings within forty (40) calendar days of the hearing, unless good cause is found for an extension, and the decision shall be mailed to the applicant. The council’s decision shall be final and conclusive.

C. Ministerial or non-discretionary Administrative Permits are not eligible for appeal.

17.55.060 Reapplication upon denial.

After the denial of an administrative permit has become final, no further application for the same administrative permit shall be filed for the same property for the ensuing six months, unless the project has been revised so as to eliminate the decision making body’s previous objections to the project.

Said revision shall require a completely new application process and payment of fees.

17.55.070 Revocation.

Any administrative permit may be revoked by the director or the decision making body for any of the following causes:

A. That any term or condition has not been complied with; B. That the property for which the administrative permit has been granted is used or maintained in violation of any statute, law, regulation or condition of approval;
C. That the use for which the administrative permit was granted has not been exercised for at least twelve (12) consecutive months, or has ceased to exist, or has been abandoned;
D. The administrative permit has been issued for a short-term vacation rental, which has received three (3) affirmed violations of the ordinance codified in this section or any of the City’s quality of life ordinances, such as noise violations, disturbing the peace, or creating a public nuisance, within a 12- month period; or,
E. That the use for which the administrative permit was granted has been so exercised as to be detrimental to the public health or safety or so as to constitute a nuisance.

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A hearing to show cause why the permit should not be revoked shall be held by the issuing body prior to the revocation of any administrative permit. Written notice shall be provided the permit holder at least ten (10) days prior to the hearing stating the reasons therefor. (Ord. 19-1395 §7, 2019)

17.55.080 Expiration.

An administrative permit shall expire at the conclusion of the permitted use or activity, not to exceed one year from the effective date if no expiration or term is stated therein, and the property shall thereafter be used in compliance with the provisions of this Title and Code.

SECTION 43. Chapter 17.56 (Conditional Use Permits) of Title 17 (Zoning) of the Hermosa Beach Municipal Code shall be replaced as follows:

17.56.010 Authority to grant.

A. The planning commission may grant conditional use permits for residential planned developments and commercial planned developments.

B. The planning commission may grant conditional use permits upon application for all such matters as by this ordinance are required to be reviewed and allowed only upon the granting of a conditional use permit.

17.56.020 Purpose.

The purpose of a conditional use permit shall be:

A. To assure that the degree of compatibility shall be maintained with respect to the particular use on the particular site and in consideration of other existing and potential uses within the general area in which such use is proposed to be located; and
B. To recognize and compensate for variations and degree of technological processes and equipment as related to the factors of noise, smoke, dust, fumes, vibration, odors and hazards.

17.56.030 Applicability
Approval of a Use Permit is required for uses or developments specifically identified in any section of this Title which requires a Use Permit.

17.56.040 Criteria for review.

In reviewing any conditional use permit for any use, the following criteria for granting said permit shall be considered:

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A. Distance from existing residential uses;
B. The amount of existing or proposed off-street parking facilities, and its distance from the proposed use;
C. Location of and distance to churches, schools, hospitals and public playgrounds;
D. The combination of uses proposed;
E. Precautions taken by the owner or operator of the proposed establishment to assure the compatibility of the use with surrounding uses; F. The relationship of the proposed business-generated traffic volume and the size of streets serving the area;
G. The proposed exterior signs and decor, and the compatibility thereof with existing establishments in the area;
H. The number of similar establishments or uses within close proximity to the proposed establishment;
I. Noise, odor, dust and/or vibration that may be generated by the proposed use;
J. Impact of the proposed use to the City’s infrastructure, and/or services; K. Will the establishment contribute to a concentration of similar outlets in the area;
L. Other considerations that, in the judgment of the planning commission, are necessary to assure compatibility with the surrounding uses, and the as a whole.

17.56.050 Required findings.

The Planning Commission must make all of the following findings to approve or conditionally approve a Use Permit application. The inability to make one or more of the findings is grounds for denial of an application.

A. The proposed use is allowed within the applicable zone and complies with all other applicable provisions of this Title and all other titles of the Hermosa Beach Municipal Code;
B. The proposed use is consistent with the General Plan and any applicable specific plan;
C. The proposed use will not be averse to the public health, safety, or general welfare of the community, nor detrimental to surrounding properties or improvements;
D. The design, location, size, and operating characteristics of the proposed activity are compatible with the existing and reasonably foreseeable future land uses and circulation in the vicinity; and
E. The site is physically suitable for the type of the use being proposed, including access, utilities, and the absence of physical constraints.

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17.56.060 Notice and hearing on application.

Upon the filing of an application for a conditional use permit by a property owner, or by a lessee with the written consent of the property owner, due notice of public hearing shall be given at least ten calendar days prior to said hearing in accordance with requirements to be established by resolution of the city council.

17.56.070 Report on findings and decision.

Not more than twenty (20) days following the public hearing on a conditional use permit, nor more than twenty (20) days following the filing of an application for a conditional use permit where no hearing is required, the planning commission shall announce its findings by formal report and said report shall recite, among other things, the facts and reasons which, in its opinion, make the granting or denial of the conditional use permit necessary to carry out the provisions and general purpose of this title, and shall order that the conditional use permit be granted or denied, and if such report orders that the conditional use permit be granted, it shall also recite such conditions and limitations as it may impose.

17.56.080 Report to be numbered and kept as permanent record.

The formal report of the planning commission announcing its decision on a conditional use permit shall be numbered consecutively in the order of filing and shall become a permanent record in the file of the planning commission.

17.56.090 Notice of decision to applicant.

Not later than ten days following the rendering of a decision ordering that a conditional use permit be granted or denied, a copy of the report shall be mailed to the applicant and his attorney at the address shown on the application filed with the planning commission.

17.56.100 Effective date – Time limitation for appeal.

The order of the planning commission in granting or denying a conditional use permit shall become final and effective ten days from the date of the succeeding city council meeting at which it is determined whether or not to review the decision of the planning commission pursuant to Section 2.52.040 of this code until within such ten-day period an appeal in writing is filed with the council by any person dissatisfied with the decision of the planning commission.

The filing of such appeal within such time shall stay the effective date of the order of the planning commission until such time as the council has acted on the appeal as hereinafter set forth in this title.

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17.56.110 Transmission of planning commission’s record to council.

Upon receipt of a written appeal filed with the council as provided herein, the planning commission shall thereupon transmit to the council the planning commission's complete record of the case.

17.56.120 Council to hold public hearing on appeal.

Within not to exceed forty (40) calendar days following filing of a written appeal, the city council shall conduct a duly advertised public hearing, public notice of which shall be given at least ten calendar days prior to said hearing in accordance with requirements established by resolution of the council.

17.56.130 Council to announce findings and decision.

City council shall announce its findings and decision within a reasonable time, but not to exceed sixty (60) days, following the close of the public hearing, unless good cause is shown for the extension of time and the applicant or opponent or both are notified of this extension and the reasons therefor. The findings and decision shall recite the facts and reasons which in the opinion of the city council make the approval or denial of the conditional use permit necessary to carry out the general purpose of this title, and shall order that the conditional use permit be granted, denied or modified subject to such conditions or limitations that it may impose. City council may incorporate by reference all or part of any findings of any commission, hearing officer or administrative officer without expressly setting forth in full the findings of said commission, hearing officer or administrative officer if the findings of said commission, hearing officer or administrative officer are in writing and on file with the city clerk and made a part of the permanent record of the .

If the city council does not announce its findings and decision, notice shall be given by mail to the applicant or opponent, or to both if they be different parties, of when the findings and decision will be made so that the applicant or opponent or both may be present at the meeting when said findings and decision are announced.

17.56.140 Decision of the council shall be final.

The action by the city council on such matters shall be by three affirmative votes of the council, and shall be final and conclusive except:

A. The city council may approve, modify or disapprove the recommendation of the planning commission; provided, that any modification of a proposed conditional use permit, precise development plan, variance, height limit exception, nonconforming remodel, parking plan, permitted use request or DocuSign Envelope ID: 79CF0C3A-E852-43A2-BEFB-FE7AE9C253DA

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other similar discretionary land use matter, by the council may be referred back to the planning commission for report and recommendation, and the planning commission shall not be required to hold a public hearing thereon.

Failure of the planning commission to report to the city council within forty (40) days after the reference, or such longer period as may be designated by the city council, shall be deemed to be approval of the proposed modification.

B. Upon return of the matter to the city council, the city council may by three affirmative votes of the council, approve, modify or disapprove the final recommendation of the planning commission on such matters.

17.56.150 Notice of decision of the council.

Not later than thirty (30) days following the final decision of the city council that a conditional use permit be granted or denied, notice of such action shall be mailed to the applicant or opponent, or both if they be different parties, and one copy shall be attached to the planning commission's file of the case and said file returned to the planning commission for permanent filing. Failure to give notice shall not affect the decision rendered in these matters.

SECTION 44. Chapter 17.58 (Precise Development Plan) of Title 17 (Zoning) of the Hermosa Beach Municipal Code shall be replaced as follows:

17.58.010 Purpose
This Chapter establishes the Precise Development Plan procedure to ensure that new development supports the goals and objectives of the General Plan and other adopted plans and guidelines. The specific purposes of the Precise Development Plan process are to:

A. Promote excellence in design, layout, and other physical features of development to achieve a reasonable level of quality, compatibility, in harmony with the community’s social, economic and environmental objectives;
B. Ensure that new and altered development will be compatible with the existing and potential development of the surrounding area; and C. Supplement other City regulations and standards in order to ensure control of physical features of development that are not otherwise addressed.

17.58.020 Applicability and Review Authority
A. A Precise Development Plan review is required for all projects that require a permit for new construction, rehabilitation, alteration, or other DocuSign Envelope ID: 79CF0C3A-E852-43A2-BEFB-FE7AE9C253DA

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improvements to the exterior of a structure, site or a parking area except for:

1. Projects with four (4) or less dwelling units, including new construction, remodels or additions thereto;

2. Remodels or additions of less than one thousand five hundred (1,500) square feet in any zone.

B. Precise Development Plans shall be decided upon by the Planning Commission with the following exceptions which shall be decided upon by the Community Development Director or designee:

1. New construction, rehabilitation, alteration, or other improvements to the exterior of a structure, site or a parking area for:
a. Projects with two (2) or more dwelling units with
affordable units or senior units (refer to section 17.42.100).

1. Projects that qualify for a density bonus pursuant to Section 17.42.100 or are comprised entirely of residential units restricted to be affordable to moderate- or lowerincome households shall be subject to a nondiscretionary precise development plan focusing solely on physical design and ensuring conformance with
objective development standards, rather than
examining the appropriateness of the use itself; said
precise development plan process is not a ‘project’ and is not subject to the California Environmental Quality Act (CEQA).

C. Application. All applications for Precise Development Plan shall be filed with the Community Development Department on forms prescribed by the Community Development Director.

D. Concurrent Processing. When a development project requires a Use Permit, Variance, or any other discretionary approval, the Precise Development Plan application shall be submitted as a part of the application for the underlying permit, Use Permit, or Variance., except as noted in Section

17.58.020(B)(1)(ii)(1).

K. Notification.

1. An application for a Precise Development Plan decided upon by the Community Development Director or design shall require a mailed notice to the applicant.

2. An application for a Precise Development Plan decided upon by the Planning Commission shall require notice, pursuant to Chapter 17.68, Procedure, Hearings, Notices and Fees
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L. Review Authority

1. Public Hearing is required for projects subject to Section 17.58.20(A).

An application for a Precise Development Plan shall require a public hearing before the Planning Commission, pursuant to Chapter 17.68, Procedure, Hearings, Notices and Fees

2. The Community Development Director shall act as the review authority for projects subject to Section 17.58.020(B). No public hearing shall be required.

17.58.030 Scope of Precise Development Plan Review
A. Precise Development Plan Review Considerations. Precise Development Plan review shall be based on consideration of the requirements of this Chapter as they apply to the design of the site plan, structures, landscaping, and other physical features of a proposed project, including:

1. Building proportions, massing, and architectural details.

2. Site design, orientation, location, and architectural design of buildings relative to existing structures on or adjacent to the property, topography, and other physical features of the natural and built environment;

3. Size, location, design, development, and arrangement of site access for modes of transportation, including on-site vehicle and bicycle parking.

4. Height, materials, and design of fences, walls, and screen plantings;

5. Location and type of landscaping including selection and size of plant materials, and design of hardscape; and

6. Size, location, design, color, lighting, and materials of all signs.

17.58.040 Required Findings
The review authority must make all of the following findings to approve or conditionally approve a Precise Development Plan application. The inability to make one or more of the findings is grounds for denial of an application.

A. The design, layout, and other physical features of the project comply with all other applicable provisions of this Title and all other titles of the Hermosa Beach Municipal Code;
B. The design, layout, and other physical features of the project are consistent with the General Plan, and any applicable specific plan or design guidelines; and
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C. The design, layout, and other physical features of the project comply with any design or development standards applicable to the zone, unless waived or modified pursuant to the provisions of this Title.

17.58.050 Conditions of Approval
In approving a Precise Development Plan, the review authority may impose reasonable conditions or restrictions and/or require reasonable guarantees and evidence that such conditions are being, or will be, complied with, to achieve the following outcomes:

A. Ensure that the proposal conforms in all significant respects with the General Plan and with any other applicable plans or policies adopted by the city council;
B. Achieve the general purposes of this Title or the specific purpose of the zone in which the project is located;
C. Achieve the findings for a Precise Development Plan listed in Section

17.58.050, Required Findings; or;
D. Mitigate any potentially significant impacts identified because of environmental review conducted in compliance with the California Environmental Quality Act.

17.58.060 Appeals
A. Except as noted in Section 17.58.020(B)(1)(ii)(1), decisions of the community development director/staff may be appealed to the
planning commission by filing an appeal within fifteen (15) days of the director’s decision; provided, that upon affixing the signature of the applicant to an issued permit, the permit shall become effective and the right to appeal shall be waived. Appeals shall be filed in writing with the community development department accompanied by a fee set by resolution of the city council. Notice of hearing shall be given to the applicant at least ten (10) days prior to the hearing, unless the applicant agrees to waive the requirement so that the matter may be heard at an earlier time. The commission’s review shall be limited to a determination of whether the application complies with the requirements of the governing section. The filing of an appeal within such time shall stay the effective date of the decision until the commission has acted on the appeal. The commission’s decision shall be final and conclusive, unless the governing section specifically provides for a direct or subsequent appeal to the city council.

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B. Appeals to the city council shall be filed with the city clerk accompanied by a fee set by resolution of the city council. The filing of an appeal within ten (10) days shall stay the effective date of the decision until the council has acted on the appeal as hereinafter set forth in this title. Upon receipt of a written appeal, the planning commission shall transmit to the council the planning commission’s complete record of the case. notice of hearing shall be given to the applicant at least ten (10) days prior to the hearing, unless the applicant agrees to waive the requirement so that the matter may be heard at an earlier time. The council shall hear the matter and render a determination as soon as reasonably practicable, but in no event later than sixty (60) days after an appeal has been filed unless requested by the applicant. The council’s review shall be limited to a determination of whether the application complies with the requirements of the governing section. The council shall announce its findings within forty (40) calendar days of the hearing, unless good cause is found for an extension, and the decision shall be mailed to the applicant. The council’s decision shall be final and conclusive.

SECTION 45. Severability. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision will not affect the validity of the remainder of this ordinance. The City Council hereby declares that it would have adopted this ordinance, and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof is declared invalid or unconstitutional.

SECTION 46. Effective Date. This Ordinance shall take effect thirty (30) days after its passage and adoption pursuant to California Government Code section 36937, or upon certification of the City’s 2021-2029 Housing Element (6th Cycle) by the California Department of Housing and Community Development, whichever is later.

SECTION 47. Certification. The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City’s book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law.

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Mayor Justin Massey
PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA APPROVED AS TO FORM:
________________________________
Patrick Donegan,
ATTEST:
________________________________
Myra Maravilla,
City Clerk City Attorney
PASSED, APPROVED and ADOPTED on this 14th day of November, 2023.

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Intro: 10/24/2023
Adopt: 11/14/2023
ss
State of California )
County of Los Angeles )
City of Hermosa Beach )
December 19, 2023
Certification of Council Action
ORDINANCE NO. 23-1471

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA

BEACH, CALIFORNIA, AMENDING THE HERMOSA BEACH MUNICIPAL

CODE TO IMPLEMENT HOUSING ELEMENT POLICIES AND PROGRAMS,

AND DETERMINE PURSUANT TO THE CALIFORNIA ENVIRONMENTAL

QUALITY ACT THAT THE PROJECT IS CONSISTENT WITH THE PLAN

HERMOSA ENVIRONMENTAL IMPACT REPORT
I, Myra Maravilla, City Clerk of the City of Hermosa Beach, California, do hereby certify that the above and foregoing Ordinance No. 23-1472 was duly approved and adopted by the City Council of said City at its regular meeting thereof held on the 14th day of November 2023 and passed by the following vote:

AYES: MAYOR MASSEY, MAYOR PRO TEM FRANCOIS, COUNCILMEMBERS SAEMANN, DETOY, and JACKSON
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
_____________________________
Myra Maravilla,
City Clerk
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City of Hermosa Beach | Page 1 of 2
Meeting Date: July 23, 2024
Staff Report No. 24-AS-013
Honorable Mayor and Members of the Hermosa Beach City Council

APPROVAL OF A REQUEST TO REVISE THE CLASS SPECIFICATION FOR

ASSOCIATE PLANNER AND TO AFFIRM THE BARGAING UNIT AS

PROFESSIONAL AND ADMINISTRATIVE EMPLOYEE GROUP
(Deputy City Manager Angela Crespi)
Recommended Action:

Staff recommends City Council:

1. Approve the revised class specification for the position of Associate Planner (Attachment 2); and

2. Affirm the bargaining unit for the classification as Professional and Administrative Employee Group (PAE).

Executive Summary:

The class specification for Associate Planner was revised to encapsulate all qualifications currently required of the role and to align with the needs of the Community Development Department.

Background:

The FY 2024–25 budget includes the authorization for one full-time Associate Planner position in the Community Development Department. Prior to opening a recruitment to fill a recent vacancy, the Community Development Director and the Planning Manager reviewed the class specification to ensure that the qualifications, education, and experience requirements meet the department’s current needs.

The Professional and Administrative Employees Group reviewed and approved the proposed class specification for Associate Planner. At its July 15, 2024 meeting, the Hermosa Beach Civil Service Board approved the proposed revised class specification for the position. The redlined class specification (Attachment 1) and the final class specification for Associate Planner (Attachment 2) are included with the staff report.

Past Board, Commission, and Council Actions
Meeting Date Description
July 15, 2024 Civil Service Board approved revised class specification for Associate Planner.

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City of Hermosa Beach | Page 2 of 2
Discussion:

After a thorough review of the needs of the Community Development Department, staff recommends minor modifications to the Associate Planner job class specification. The proposed revisions primarily relate to the education, experience, and licenses/certificate requirements, with minor revisions to the knowledge, skills, and abilities.

To finalize these recommended changes, staff requests City Council approve the revised class specification and affirm that the bargaining unit for the position remains the Professional and Administrative Employee Group. A final draft of the proposed Associate Planner class specification is included as Attachment 2.

Environmental Review
The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

General Plan Consistency:

This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below.

Governance Element
Goal 1. A high degree of transparency and integrity in the decision-making process.

Policy:
 1.2: Strategic planning. Regularly discuss and set priorities at the City Council and management level to prioritize work programs and staffing needs.

Fiscal Impact:

There is no direct fiscal impact related to the recommended action.

Attachments:

1. Associate Planner—Redlined Class Specification

2. Associate Planner—Final Draft Class Specification
Respectfully Submitted by: Sara Russo, Senior Management Analyst Concur: Angela Crespi, Deputy City Manager
Noted for Fiscal Impact: Viki Copeland, Administrative Services Director Legal Review: Patrick Donegan, City Attorney
Approved: Suja Lowenthal, City Manager

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CITY OF HERMOSA BEACH
Class Specification

ASSOCIATE PLANNER

DEFINITION
Under general direction, to perform a variety of professional level duties and responsibilities in support of the City’s current and advanced planning functions, including:
 Prepare reports and analyses of Community Development Department projects;  Conduct research into planning and zoning problems;
 Disseminate Explaininformation to the general public on planning and zoning regulations and programs;
 Coordinates various city grants, principally CDBG, Transit and State Parks and Recreation;
Explain zoning regulations to the public;
 Review and process applications for development; and
 Provide information and assistance to applicants, developers, consultants, the general public, and outside agencies and organizations regarding City codes, policies, standards, and processes related to planning related matters.

EXAMPLES OF DUTIES
Performs a wide range of professional work in support of the City’s current and advanced planning functions;
Responds to public and other governmental organizations inquiries in person, over the phone, and/or by email;
Provides information and assistance to developers, property owners, the public, other departments, and outside agencies regarding laws, regulations, standards, policies, and procedures related to the submission of plans, processing of applications, and implementation requirements;
Prepares the staff analysis of projects being heard by the Planning Commission and City Council;
ClerksStaffs public hearings to facilitateing in person and virtual participation; Facilitates, Pprepares, and conducts planning surveys, land use surveys, and research; Interacts with the public on planning regulations such as planned development subdivisions and the condominium ordinance;
Coordinates consultants or other professional staff on initiatives, such as planning studies, ordinance updates, or preparation of environmental documents Processes applications for major developments, zoning changes, subdivisions, site reviews, variances, special use permit and other permits; prepares and/or revises planning ordinances; participates in and/or conducts field inspection and survey and performs project site analysis;
Works with code enforcement to investigate zoning violations/complaints and works with property owners, architects, and/or contractors to determine appropriate actions to resolve violations/complaints;
Prepares initial environmental assessments;
Processes applications for major developments, zoning changes, subdivisions, site reviews, variances, special use permit and other permits; prepares and/or revises planning ordinances; participates in and/or conducts field inspection and survey and performs

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project site analysis; works with code enforcement to investigate zoning violations/complaints and works with property owners, architects, and/or contractors to determine appropriate actions to resolve violations/complaints; May prepare, process and monitor grant applications;
Coordinates the Community Development Block Grant (CDBG) program; Serves as City liaison to other federal, state and local agencies; Performs special projects as assigned; performs related work duties as required.

QUALIFICATION GUIDELINES
Knowledge, Skills & Abilities:

Knowledge of:

Operations, services, and activities of a community planning program; Principles and practices of urban planning;
Understanding of state and federal planning, zoning, development and environmental laws;
Statistical and research methods applied to the collection and analysis of data pertinent to planning;
Modern office procedures, methods, and equipment including computers and supporting software applications;
Basic methods and techniques of effective technical report preparation and presentation.

Ability to:

Effectively read construction plans and site plans;
Identify and interpret technical and numerical information; Read and interpret regulations;
Prepare and analyze technical and administrative reports, statements, and correspondence that can be understood by a layperson;
Provide effective customer service;
Operate modern office equipment and computers including specialized computer applications;
Communicate clearly and concisely, both orally and in writing; Work independently and in a team environment;
Work on several projects or issues at once;
Attend occasion evening meetings outside of business hours, including Planning Commission, City Council, and other agency meetings as needed; Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience: Any combination of training and experience which would provide the required knowledge and abilities is qualifying. A typical way to obtain this required knowledge would be:

Educational equivalent to graduation from an accredited college or university with a degree in planning, public administration, or a related field and two years of full-time professional experience in the planning field. A Master’s degree in Planning or Public Administration is desirable.

Licenses/Certificates: Possession of a valid Class C California Driver’s License with a safe driving record is required and must be maintained as valid during the course of employment.

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PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office environment with some travel to different sites; occasionally works in outside weather conditions.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Approved by the Civil Service Board: July 15, 2024
Approved by the City Council:

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CITY OF HERMOSA BEACH
Class Specification

ASSOCIATE PLANNER

DEFINITION
Under general direction, to perform a variety of professional level duties and responsibilities in support of the City’s current and advanced planning functions, including:
 Prepare reports and analyses of Community Development Department projects;  Conduct research into planning and zoning problems;
 Explain to the general public planning and zoning regulations and programs;  Coordinate various city grants, principally CDBG, Transit and State Parks and Recreation;
 Review and process applications for development; and
 Provide information and assistance to applicants, developers, consultants, the general public, and outside agencies and organizations regarding City codes, policies, standards, and processes related to planning related matters.

EXAMPLES OF DUTIES
Performs a wide range of professional work in support of the City’s current and advanced planning functions;
Responds to public and other governmental organizations inquiries in person, over the phone, and/or by email;
Provides information and assistance to developers, property owners, the public, other departments, and outside agencies regarding laws, regulations, standards, policies, and procedures related to the submission of plans, processing of applications, and implementation requirements;
Prepares the staff analysis of projects being heard by the Planning Commission and City Council;
Staffs public hearings to facilitate in person and virtual participation; Facilitates, prepares, and conducts planning surveys, land use surveys, and research; Interacts with the public on planning regulations such as planned development subdivisions and the condominium ordinance;
Coordinates consultants or other professional staff on initiatives, such as planning studies, ordinance updates, or preparation of environmental documents Processes applications for major developments, zoning changes, subdivisions, site reviews, variances, special use permit and other permits; prepares and/or revises planning ordinances; participates in and/or conducts field inspection and survey and performs project site analysis;
Works with code enforcement to investigate zoning violations/complaints and works with property owners, architects, and/or contractors to determine appropriate actions to resolve violations/complaints; Prepares initial environmental assessments; May prepare, process and monitor grant applications;
Coordinates the Community Development Block Grant (CDBG) program; Serves as City liaison to other federal, state and local agencies; Performs special projects as assigned; performs related work duties as required.

QUALIFICATION GUIDELINES
Knowledge, Skills & Abilities:

Knowledge of:

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Ability to:

Effectively read construction plans and site plans;
Identify and interpret technical and numerical information; Read and interpret regulations;
Prepare and analyze technical and administrative reports, statements, and correspondence that can be understood by a layperson;
Provide effective customer service;
Operate modern office equipment and computers including specialized computer applications;
Communicate clearly and concisely, both orally and in writing; Work independently and in a team environment;
Work on several projects or issues at once;
Attend occasion meetings outside of business hours, including Planning Commission, City Council, and other agency meetings as needed;
Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience: Any combination of training and experience which would provide the required knowledge and abilities is qualifying. A typical way to obtain this required knowledge would be:

Licenses/Certificates: Possession of a valid Class C California Driver’s License with a safe driving record is required and must be maintained as valid during the course of employment.

Environment: Work is performed primarily in a standard office environment with some travel to different sites; occasionally works in outside weather conditions.

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Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Approved by the Civil Service Board: July 15, 2024
Approved by the City Council:

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City of Hermosa Beach | Page 1 of 3
Meeting Date: July 23, 2024
Staff Report No. 24-AS-014
Honorable Mayor and Members of the Hermosa Beach City Council

APPROVAL OF A REQUEST TO REVISE THE CLASS SPECIFICATION FOR SENIOR

RECREATION SUPERVISOR AND AFFIRM THE BARGAING UNIT AS

PROFESSIONAL AND ADMINISTRATIVE EMPLOYEE GROUP
(Deputy City Manager Angela Crespi)
Recommended Action:

Staff recommends City Council:

1. Approve the revised class specification for the position of Senior Recreation Supervisor (Attachment 2); and

2. Affirm the bargaining unit for the classification as Professional and Administrative Employee Group (PAE).

Executive Summary:

The class specification for Senior Recreation Supervisor was revised to encapsulate all qualifications currently required of the role and to align with the needs of the Community Resources Department.

Background:

As part of the FY 2024–25 budget, the City approved two new classifications, Special Events and Filming Coordinator and Lead Special Events and Filming Coordinator. When filled, the new positions will perform all administrative tasks related to the Special Event Permit Program and Film/Still Photo Permit Program. Removing these administrative tasks from the Community Resources Director and Senior Recreation Supervisor will allow these two leadership positions in the Community Resources Department to focus on their primary responsibilities including:
 Performance of department-wide oversight and supervision;  Facilities management;
 Advancement of pending City Council directed special projects;  Creation or modification of existing policies, as needed;  Development of new recreation programming;
 Identification of grant opportunities and preparation of applications; and  Development of new revenue sources.

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City of Hermosa Beach | Page 2 of 3
With the addition of two additional full-time staff members, the Community Resources Department identified the need to update the class specification for the Senior Recreation Supervisor. The class specification for Senior Recreation Supervisor was revised to encapsulate all qualifications currently required of the role and to align with the needs of the Community Resources Department.

The Professional and Administrative Employees Group reviewed and approved the proposed class specification for Senior Recreation Supervisor. At its July 15, 2024 meeting, the Hermosa Beach Civil Service Board approved the proposed revised class specification for the position. The redlined class specification (Attachment 1) and the final class specification for Senior Recreation Supervisor (Attachment 2) is included with the staff report.

Past Board, Commission, and Council Actions
Meeting Date Description
July 15, 2024 Civil Service Board approved revised class specification for Senior Recreation Supervisor.

Discussion:

After a thorough review of the needs of the Community Resources Department, staff recommends minor modifications to the Senior Recreation Supervisor job class specification. The proposed revisions include removal of the administrative tasks related to the Special Event Permit Program and Film/Still Photo Permit Program and other modifications to encapsulate all qualifications currently required of the role to better align with the needs of the Community Resources Department.

To finalize these recommended changes, staff requests City Council approve the revised class specification and affirm that the bargaining unit for this position remains the Professional and Administrative Employee Group. A final draft of the proposed Senior Recreation Supervisor class specification is included as Attachment 2.

Environmental Review:

The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental review is required.

General Plan Consistency:

This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:

Governance Element
Goal 1. A high degree of transparency and integrity in the decision-making process.

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City of Hermosa Beach | Page 3 of 3
Policy:
 1.2: Strategic planning. Regularly discuss and set priorities at the City Council and management level to prioritize work programs and staffing needs.

Fiscal Impact:

There is no direct fiscal impact related to the recommended action.

Attachments:

1. Senior Recreation Supervisor—Redlined Class Specification

2. Senior Recreation Supervisor—Final Draft Class Specification Respectfully Submitted by: Sara Russo, Senior Management Analyst Concur: Angela Crespi, Deputy City Manager
Noted for Fiscal Impact: Viki Copeland, Administrative Services Director Legal Review: Patrick Donegan, City Attorney
Approved: Suja Lowenthal, City Manager

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Class Title
Senior Recreation Supervisor

DEFINITION
Under the direct supervision of the Community Resources ManagerDirector, the Senior Recreation Supervisor shall work cooperatively with the Recreation Coordinators full-time staff and part-time staff to provide a variety of recreational services to the public.

EXAMPLES OF DUTIES
Duties may include, but are not limited to the following:

Provides effective customer service to the public; responds to public inquiries in person, over the phone and/or by e-mail.

Supervises, and trains the Recreation Coordinatorsfull-time staff; works with the Recreation Coordinatorsfull-time staff to correct deficiencies.

Has responsibility for the oversight of part-time staff; works cooperatively with the Recreation Coordinatorsfull-time staff to supervise, schedule and train part-time staff; works with part-time staff to correct deficiencies; oversee the preparation and completion of payroll sheets.

Assists with the planning and coordination of staff development and training sessions for part-time staff and full-time staff.

Assists with the management of community facilities; reports maintenance needs.

Monitors, writes, and negotiates contracts and leases.

Assists with the development of budget requests and control of expenditures.

Develops and publishes marketing materials for Department programs and facilities.

Seeks grant opportunities and prepares grant applications.

Theatre and Facility Management - coordinates usage and rental of the facility for nonprofit and commercial groups as well as the general public; prepares rental agreements for all user groups; processes timely billing and payment receipts; assists the Lead Theatre Technician in technical and specialized equipment operations; works with the Lead Theatre Technician to make recommendations for the purchase of equipment and supplies.

Special Event Coordination s – plans, coordinates, promotes, and leads implementation of Department hosted or co-sponsored community-wide special Formatted: Indent: Left: 0", First line: 0.5"

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events; processes assists with the oversight of the Special Event Permit Program, which processes special event permits requests for non-profit and commercial groups on City property under the direct supervision of the Community Resources ManagerDirector.; works with event producers and the city’s special event team to ensure all city policies and procedures are enforced and abided by.

Film Permit/Still Photo Coordination – processes film permit requestsassists with the oversight of the Film/Still-Photo Permit Program, which processes film and still photo permit requests on City property or private property under the direct supervision of the Community Resources ManagerDirector; works with producers and the City’s Special Event Team to ensure all City policies and procedures are enforced and abided by. .

Provides support to the Community Resources Manager Director in all aspects of department operations; performs special assignments as requested.

QUALIFICATIONS GUIDELINES
Knowledge, Skills and Abilities:

KnowledgKnowledge of: Supervisory techniques, theories and principles of the field of recreation, , and facility management; basic operational characteristics, services, and activities of a recreation program; techniques used in public relations and customer services practices; modern office procedures, methods, and equipment including computers and office applications such as word processing, spreadsheets, and statistical databases; principles and procedures of record keeping and filing; pertinent federal, state, and local laws, codes, and regulations.

Ability to: supervise and coordinate the work of subordinate staff; interpret and apply the policies, procedures, laws, and regulations pertaining to assigned programs and functions; respond to requests and inquiries from the general public; operate office equipment including computers and supporting word processing and spreadsheet applications; prepare clear and concise reports; maintain records and reports; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience:
• Graduation from an accredited four year college or university with a degree in Recreation Administration, Public or Business Administration or a closely related field with a minimum of two-years of full time experience in the field of recreation; OR
• Two years of college-level coursework in recreation or related field with a minimum of four-years of full time experience in the field of recreation; • AND minimum of two-year supervisory experience.

Licenses/Certificates: Possession of a valid Class C California Driver’s License with a safe driving record is required and must be maintained as valid during the course of employment.

SUPPLEMENTAL INFORMATION
Formatted: Indent: Left: 0"

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physical demands and WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed in a standard office environment and at indoor and outdoor recreational facilities; travel to different locations; incumbents may be exposed to inclement weather conditions; work and/or walk on various types of surfaces including slippery or uneven surfaces; incumbents may be required to work extended hours including evenings and weekends.

Physical: Primary functions require sufficient physical ability and mobility to work in an office recreation facility setting; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information. Some program assignments may involve swimming, running, or other physical activities.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

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CITY OF HERMOSA BEACH
Class Specification

SENIOR RECREATION SUPERVISOR

DEFINITION
Under the direct supervision of the Community Resources Director, the Senior Recreation Supervisor shall work cooperatively with full-time staff and part-time staff to provide a variety of recreational services to the public.

EXAMPLES OF DUTIES
Duties may include, but are not limited to the following:

Provides effective customer service to the public; responds to public inquiries in person, over the phone and/or by e-mail.

Supervises, and trains full-time staff; works with the full-time staff to correct deficiencies.

Has responsibility for the oversight of part-time staff; works cooperatively with the full-time staff to supervise, schedule and train part-time staff; works with part-time staff to correct deficiencies; oversee the preparation and completion of payroll sheets.

Assists with the planning and coordination of staff development and training sessions for parttime staff and full-time staff.

Assists with the management of community facilities; reports maintenance needs.

Monitors, writes, and negotiates contracts and leases.

Assists with the development of budget requests and control of expenditures.

Develops and publishes marketing materials for Department programs and facilities.

Seeks grant opportunities and prepares grant applications.

Theatre and Facility Management - coordinates usage and rental of the facility for non-profit and commercial groups as well as the general public; prepares rental agreements for all user groups; processes timely billing and payment receipts; assists the Lead Theatre Technician in technical and specialized equipment operations; works with the Lead Theatre Technician to make recommendations for the purchase of equipment and supplies.

Special Events – plans, coordinates, promotes, and leads implementation of Department hosted community-wide special events; assists with the oversight of the Special Event Permit Program, which processes special event requests for non-profit and commercial groups on City property under the direct supervision of the Community Resources Director.

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Film Permit/Still Photo– assists with the oversight of the Film/Still-Photo Permit Program, which processes film and still photo permit requests on City property or private property under the direct supervision of the Community Resources Director.

Provides support to the Community Resources Director in all aspects of department operations; performs special assignments as requested.

QUALIFICATIONS GUIDELINES
Knowledge of: supervisory techniques, theories and principles of the field of recreation, and facility management; basic operational characteristics, services, and activities of a recreation program; techniques used in public relations and customer services practices; modern office procedures, methods, and equipment including computers and office applications such as word processing, spreadsheets, and statistical databases; principles and procedures of record keeping and filing; pertinent federal, state, and local laws, codes, and regulations.

Education and Experience:
 Graduation from an accredited four-year college or university with a degree in Recreation Administration, Public or Business Administration or a closely related field with a minimum of two-years of full-time experience in the field of recreation; OR  Two years of college-level coursework in recreation or related field with a minimum of four-years of full-time experience in the field of recreation; and  minimum of two years supervisory experience.

Licenses/Certificates: Possession of a valid Class C California Driver’s License with a safe driving record is required and must be maintained as valid during the course of employment.

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operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information. Some program assignments may involve swimming, running, or other physical activities.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

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City of Hermosa Beach | Page 1 of 1
Meeting Date: July 23, 2024
Staff Report No. 24-AS-010
Honorable Mayor and Members of the Hermosa Beach City Council

RECOMMENDATION TO REJECT CLAIMS
(Risk Management Analyst Marco Ponce)
Recommended Action:

Staff recommends City Council reject the following claims and refer them to the City’s Liability Claims Administrator:

Claimant: Kaaren Lee Brown
Loss Date: January 9, 2024
Date Filed: May 1, 2024
Allegation: Claimant alleges the City failed to consult with its Arborist regarding work near tree planted on her property.

Denial Reason: The City found insufficient evidence to support the claimant’s allegation that the City damaged the roots causing instability of her privately-owned magnolia tree.

Claimant: Patricia Perazzolo
Loss Date: Claimant alleges continuous loss over the prior two years.

Date Filed: May 14, 2024
Allegation: Claimant alleges property damage to her personal vehicle due to small parking spaces in front of her residence.

Denial Reason: The City found the parking spaces in front of the claimant’s residence are compliant and the Statute of Limitations for property damage extends beyond the six-month filing period.

Attachments:

1. Claim from Kaaren Lee Brown

2. Claim from Patricia Perazzolo
Respectfully Submitted by: Marco Ponce, Risk Management Analyst Concur: Vanessa Godinez, Human Resources Manager
Legal Review: Patrick Donegan, City Attorney
Approved: Suja Lowenthal, City Manager

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City of Hermosa Beach | Page 1 of 5
Meeting Date: July 23, 2024
Staff Report No. 24-CR-009
Honorable Mayor and Members of the Hermosa Beach City Council

REPORT ON WHETHER THE BLUE STAR MARKER PROGRAM WOULD BE

APPLICABLE IN HERMOSA BEACH
(Senior Recreation Supervisor Brian Sousa)
Recommended Action:

Staff recommends City Council:

1. Receive and file a report regarding the Blue Star Memorial Program; and

2. Consider participation in the Blue Star Memorial Program and, if approved, select one of five location options presented (Attachments 1 through 5).

Executive Summary:

At its May 23, 2023 meeting, Councilmember Detoy requested, and Councilmembers Jackson, and Saemann supported, directing staff to work with the Veterans Memorial Committee to consider whether the Blue Star Memorial Program, proposed by the Hermosa Beach Garden Club, would be applicable in Hermosa Beach. Staff completed an initial review with the Veterans Memorial Committee and recommends City Council receive and file a report regarding the program and consider participation in the Blue Star Memorial Program and approval of one of the five options presented in Attachments 1 through 5.

Background:

At its May 23, 2023 meeting, during public comment, the Hermosa Beach Garden Club (Garden Club) requested the City consider installation of a Blue Star Memorial Highway Marker through the Blue Star Memorial Program on the Community Center East Lawn along Pacific Coast Highway. Councilmember Detoy requested, and Councilmembers Jackson and Saemann supported, directing staff to work with the Veterans Memorial Committee to consider whether the Blue Star Memorial Program, proposed by the Garden Club, would be applicable in Hermosa Beach.

The Blue Star Memorial Program (Attachment 1) was created by the National Garden Clubs organization approximately 80 years ago and serves to honor our nation’s armed forces through the following:
 A Blue Star Highway Marker on highways and highway rest areas;

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City of Hermosa Beach | Page 2 of 5
 A memorial marker on the grounds of national cemeteries, veteran administrative medical centers, or a civic location deemed appropriate; and
 A by-way marker in parks, historical sites, and other civic locations.

There are currently more than 3,000 such markers throughout the country. The State legislature has deemed Pacific Coast Highway as a Blue Star Memorial Highway.

The program requires a State, District, or local garden club to purchase the chosen marker. The Hermosa Beach Garden Club raised funds to purchase a Blue Star Highway Marker (Highway Marker).

Past Board, Commission, and Council Actions
Meeting Date Description
May 23, 2023 City Council directed staff to work with the Veterans Memorial Subcommittee to consider if the Blue Star
Memorial Program proposed by the Hermosa Beach
Garden Club would be applicable in Hermosa Beach.

Discussion:

Staff and the Veterans Memorial Committee reviewed the Garden Club’s proposed location for a Highway Marker and the steps required to formally install a Highway Marker on Pacific Coast Highway in Hermosa Beach. The Garden Club’s proposed location would be the Hermosa Beach Community Center east lawn.

The Veterans Memorial Committee expressed concern that it may be confusing to have two memorials in close proximity by two different community organizations. A letter from the Veterans Memorial Committee outlines five options in order of preference, for participation in the Blue Star Memorial Program (Attachment 2).  Option 1: A Highway Marker on the northern corner of Greenwood Park (Attachment 3).
o In 2000, a portion of Pacific Coast Highway California Highway 1, was designated as the Los Angeles County Vietnam Veterans Memorial Highway and a sign is currently placed along the highway near Greenwood Park indicating this. However, staff confirmed would be no restrictions in adding a Blue Star Memorial Marker to this location. It would be at the discretion of the City Council.
 Option 2: If Council selects the Greenwood Park location, staff would recommend a by-way marker at ground level, instead of a Highway Marker, at this location.

This option would be the least impactful to staff resources (Attachment 4).  Option 3: A Highway Marker on the Community Center east lawn along Pacific Coast Highway at the southeast corner of the lawn (Attachment 5).

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City of Hermosa Beach | Page 3 of 5
 Option 4: A by-way marker on the wall of the Community Center at the southeast corner (Attachment 6).
 Option 5: A by-way marker at ground level of the Community Center east lawn on the north corner of the lawn near the sidewalk between the lawn area and the Veterans Memorial (Attachment 7).

The installation of any marker would need to be placed in a location that is fully accessible under current Americans with Disabilities Act (ADA) requirements.

As Pacific Coast Highway is under Caltrans jurisdiction, the following steps must be taken to allow a Highway Marker to be placed at any of the aforementioned proposed locations by Caltrans:
 First, the Garden Club must apply to the City Council to obtain a City Council resolution to express approval for the Highway Marker to be installed on PCH at one of the proposed locations.
 Next, once the City Council resolution is provided to Caltrans, the Garden Club must purchase and place the order for the Highway Marker.  Finally, once the Highway Marker is purchased, the Public Works Department would need to provide Caltrans an engineering site layout plan and apply for, and obtain, an encroachment permit.

The aforementioned steps required by Caltrans would not be required for a by-way marker. The Garden Club would still be responsible for purchasing a by-way marker, but a City Council resolution or Caltrans involvement would not be necessary.

If approved, staff resources would be required in ensuring the project’s completion. This would include the Community Resources Department and Public Works Department oversight with the following items:
 Creation of an agreement between the City of Hermosa Beach and Hermosa Garden Club including purchasing responsibilities, and installation and maintenance responsibilities.
 Execution of the following items should City Council approve a Highway Marker. o The Garden Club’s application to the City Council to obtain a City Council resolution.
o Design of an engineering site plan.
o Completion of the application for the Encroachment Permit. The Caltrans Encroachment permit process can be lengthy and time consuming.  Coordination with Public Works Operations and Maintenance staff to confirm placement of marker and any potential conflicts (e.g., irrigation lines, trashcan placement would need to be modified under the first option, etc.).  Review by Public Works Engineering staff to ensure ADA compliance.

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City of Hermosa Beach | Page 4 of 5
 Review and approval of a licensed contractor to complete marker installation and permit issuance by Public Works Engineering staff.
 Supervision of on-site construction of the marker installation by Public Works Inspector; and
 Planning of a dedication ceremony at the site after the marker is installed.

Staff requests City Council consider participation in the Blue Star Memorial Program and approval of one of the five location options presented.

General Plan Consistency:

This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:

Governance Element
Goal 1. A high degree of transparency and integrity in the decision-making process.

Policy:
 1.6 Long-term considerations. Prioritize decisions that provide long-term community benefit and discourage decisions that provide short-term community benefit but reduce long-term opportunities.

Goal 2. The community is active and engaged in decision-making processes.

Policy:
 Responsive to community needs. Continue to be responsive to community inquiries, providing public information and recording feedback from community interactions.

Fiscal Impact:

The Garden Club would be responsible for purchasing either the by-way marker or the Highway Marker. Staff recommends the Garden Club also be responsible for securing a licensed contractor to install the marker, the cost of all labor and materials involved in installation, and any facilities modifications required to accommodate the marker.

After installation, staff recommends the Garden Club be responsible for the cost of regular maintenance, and if the marker is vandalized or accidentally damaged, the Garden Club be responsible for its restoration, replacement, or removal. Direct costs for staff to assist with supervising the installation and assisting with the dedication ceremony may be applicable.

Attachments:

1. Blue Star Memorial Program

2. Hermosa Beach Veterans Memorial Committee Letter

3. Option 1 Map

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City of Hermosa Beach | Page 5 of 5

4. Option 2 Map

5. Option 3 Map

6. Option 4 Map

7. Option 5 Map
Respectfully Submitted by: Brian Sousa, Senior Recreation Supervisor Concur: Lisa Nichols, Community Resources Department Director Concur: Joseph SanClemente, Public Works Director
Noted for Fiscal Impact: Viki Copeland, Administrative Services Director Legal Review: Patrick Donegan, City Attorney
Approved: Suja Lowenthal, City Manager

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GUIDELINES
FOR

MEMORIAL MARKERS
NATIONAL GARDEN CLUBS, INC.
4401 Magnolia Avenue
St. Louis Missouri 63110
©2016/2020 National Garden Clubs, Inc. All Rights Reserved. Not for further distribution.

Revised December 2023

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Blue/Gold Star Markers 2 Revised December 2023
PRESIDENT’S MESSAGE
The Blue Star Memorial Program has been in existence through the garden club movement for more than 79 years. National Garden Clubs, Inc. is committed to placing Blue Star Memorial Markers on our Highways and Byways in honor of our nation's Armed Forces.

In addition, NGC is proud to welcome the Gold Star Families. We are proud of this patriotic program, which encompasses our entire Country.

Special Thanks to
Mary Louise Michie, President 1995-1997
Kitty Larkin, President 2005-2007
For their support and encouragement in moving
The blue star memorial program forward
And to the
1997 GUIDELINES COMMITTEE
Each time a Blue Star Marker is dedicated, we show our love for this beautiful United States of America and our appreciation for the Armed Services of America Mary Louise Michie

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Blue/Gold Star Markers 3 Revised December 2023
Contents
HISTORY OF THE BLUE STAR BANNER .................................................................................................4 BLUE STAR & GOLD STAR FAMILIES CHAIRMEN...................................................................................4 HISTORY OF THE BLUE STAR MEMORIALS ...........................................................................................5 BLUE STAR POINTS OF INTEREST.........................................................................................................6 HISTORY OF GOLD STAR FAMILIES ......................................................................................................6 BLUE STAR AND GOLD STAR SPECIFICATIONS......................................................................................7 PROCEDURE FOR ORDERING ..............................................................................................................8 SHIPPING INFORMATION FOR ALL MARKERS ......................................................................................9 CARE OF THE MARKER......................................................................................................................10 RESTORATION OF LARGE MARKERS..................................................................................................10 INSTALLATION OF MARKERS ............................................................................................................ 11 PLANNING THE DEDICATION ............................................................................................................11 SUGGESTED FORMAT FOR MARKER DEDICATION..............................................................................12 UNITED STATES OF AMERICA NATIONAL ANTHEM ............................................................................13 PATRIOTIC SONGS............................................................................................................................14 NGC AWARDS FOR BLUE STAR & GOLD STAR FAMILIES MARKERS .....................................................15 FORMS ............................................................................................................................................16

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Blue/Gold Star Markers 4 Revised December 2023

HISTORY OF THE BLUE STAR BANNER
Since WWI, a Blue Star Banner displayed in the front window of a home told others that a family member was serving in the Armed Forces. Captain Robert B. Quiesser, an Ohio National Guard veteran of the Mexican Border, (1916) is credited with designing the original flag. In 1917, the Congressional Record stated, "The world should know of those who give so much for liberty. The dearest thing in all the world to a father and mother...their children." Also known as the Service Flag, the blue stands for hope and pride. When service members lost their lives, the blue star was replaced with a gold one representing the sacrifice. A silver star stood for someone incapacitated at home from the wounds sustained overseas.

The flag made its appearance again in WWII. On October 17, 1943, Congress authorized this flag that was approved as an official design.

Although the service flags virtually vanished during the Korean and Vietnam wars, they appeared again during the Persian Gulf War in 1991, the Iraq War and the War on Terror.

BLUE STAR & GOLD STAR FAMILIES CHAIRMEN

BLUE STAR CHAIRMEN
Mrs. Vance Flood 1945-1949 New Jersey
Mrs. Joseph Dvorak 1949-1951 Iowa
Mrs. O.S. Seabraugh 1951-1953 Missouri
Mrs. Nicholas Mertens 1953 New York
Mrs. Frank Neat 1953-1957 Colorado
Mrs. Truman Sanders 1957-1959 New Mexico
Mrs. Al. Kouns 1959-1961 West Virginia
Mrs. J. B. Daughtridge 1961-1963 North Carolina
Mrs. R. Liven Day 1963-1965 Utah
Mrs. Henry C. Prange 1965-1975 Indiana
Mrs. Anthony Bennet 1975-1983 New Jersey
Mrs. Robert Kramer 1983-1985 Illinois
Mrs. Clarence Henderson 1985-1987, 1989-1995 Kentucky
Mrs. James Vine 1987-1989 Alabama
Mrs. Marjorie Johnson 1995-2001 California
Mrs. Maria Nahom 2001-2007 Connecticut
Mrs. Jimmie Meinhardt 2007-2011 Missouri
Mrs. Mary Warshauer 2011-2013 New Jersey
Mrs. Andrea T. Little 2013-2019 Massachusetts

BLUE STAR MEMORIAL ADVISOR
Mrs. Andrea T. Little 2013-2019 Massachusetts

BLUE STAR & GOLD STAR FAMILIES CHAIRMEN
Pamela L. Dowd 2019-2021 Tennessee
Candace Wells 2021-2023 Tennessee

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Blue/Gold Star Markers 5 Revised December 2023

HISTORY OF THE BLUE STAR MEMORIALS
At the close of World War II, National Garden Clubs (called National Council of State Garden Clubs at the time), like other public-spirited groups, were seeking a suitable means of honoring our service men and women. Garden Club members visualized a living memorial, preferring to help beautify and preserve the country these men and women had fought for, rather than build stone monuments in their honor.

In 1944, Mrs. Lewis M. Hull, Garden Club of New Jersey President and future NCSGC President, and Mrs. Vance Hood, Roadside Chairman, had an inspired idea. One thousand flowering Dogwood trees would be planted along five miles of highway, that had been designated the Blue Star Drive by the Legislature. No billboards were to be allowed on the memorial stretch. The project was named for the Blue Star in the service flag, which hung in windows of homes and businesses to honor service men and women.

The guest speaker at the 1945 National Council of State Garden Clubs Annual Meeting in New York City was Spencer Miller, New Jersey's State Highway Commissioner, who had helped to implement the New Jersey project. He proposed that the program be adopted by NCSGC. At the 1945 Fall Semi-Annual Meeting, the project was approved. A "ribbon of living memorial plantings traversing every state" called The Blue Star Memorial Highway Program was adopted at the 1946 Annual Meeting in New Orleans. In 1947, Mrs. Frederick R. Kellogg (NCSGC President 1930-1933) designed a Marker that would identify the highways.

Clubs responded enthusiastically, with Rhode Island receiving the first endorsement. After official approval of the site, garden clubs would purchase Markers and planting materials. Highway Departments would plant and maintain the area.

This was the first program undertaken by garden clubs on a national scale.

While it originally began to honor World War II veterans, it enlarged its mission in 1951 to include all men and women who had served, were serving or would serve in the Armed Forces of the United States.

The need for an extension of the program to accommodate other than dedicated highways became apparent. As a result, a smaller By-Way Marker, to be placed in areas such as parks, civic and historical grounds, was approved at the 1981 convention in Atlanta. This Marker was changed at the 1994 convention in Connecticut to be more descriptive by including the words "A tribute to the Armed Forces of America.” A third Marker had been added at the 1996 convention in Michigan. This Marker was identical to the original Blue Star Memorial Highway Marker, except for the removal of the word "Highway.” This change allowed the Marker to be placed on the grounds of a National Cemetery or Veterans Administration Centers. At the 2004 convention in St. Louis, the scope of this Marker was enlarged to include other appropriate civic locations.  The tribute line on the Blue Star Highway and Memorial Markers is A tribute to the Armed Forces who have defended the United States of America. This appears on all Blue Star Highway and Memorial Markers.  The tribute line on the Blue Star Memorial By-Way Marker is A tribute to the Armed Forces of America. This appears on all Blue Star By-Way Markers.

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Blue/Gold Star Markers 6 Revised December 2023

BLUE STAR POINTS OF INTEREST
The importance attached to the Blue Star Memorial Marker Program was underlined when the NGC President's pin, designed in 1952, contained seven diamonds and one large sapphire symbolic of the program.

The first year after the program was adopted in 1946, seven states led by Rhode Island, had joined the Blue Star Memorial Highway system. By 1949, thirty-three of the forty-one state garden clubs had established routes and more than 16,000 miles had been dedicated.

For the 1949 20th Anniversary Celebration of NGC (NCSGC at the time), a grove of giant redwoods had been purchased as an anniversary gift. The grove is located at what was then the western terminus of the Blue Star Highway in Humboldt County, CA.

HISTORY OF GOLD STAR FAMILIES
Gold Star Families is a 501(c) (3) not for profit organization created to provide support to those who have lost a loved one in service to our country through the United States Armed Forces. All family members representing all conflicts, all branches of service and all circumstances of death are supported. Family members are referred to as Gold Star, families of the fallen and/or survivors.

Their mission is to offer honor, hope and healing through remembering fallen heroes by coming together for various events. While their hero paid the ultimate sacrifice for our freedom, survivors live daily with the pain of this sacrifice.

Gold Star families endeavor to provide an atmosphere of emotional and psychological conduit for healing. One way we accomplish this is by providing embroidered memorials for every fallen hero to their surviving family members.

Many people do not know the significance of the Gold Star banner and its meaning. Their organization is committed to educating others on this important symbol and how to respond properly when meeting someone who has lost a loved one in service to our country. The name Gold Star came from the custom of families of servicemen hanging a banner called a service flag in the window of their homes. The service flag had a star for each family member in the United States Armed Forces. Living servicemen were represented by a Blue Star, and those who had lost their lives were represented by a Gold Star.

Gold Star Families believe in giving back to their families. An annual scholarship is given to a Gold Star family each year.

Additionally, a vegetable garden is grown where all the produce is donated to local veterans and their families.  The tribute line on the Gold Star Families Memorial Marker is A tribute to Gold Star Families who’s loved one paid the ultimate price defending the United States of America.  The tribute line on the Gold Star Families Memorial By-Way Marker is A tribute to All Gold Star Families – Honor – Hope - Healing.
 Gold Star Families Code – HONOR · HOPE · HEALING

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Blue/Gold Star Markers 7 Revised December 2023

BLUE STAR AND GOLD STAR SPECIFICATIONS

HIGHWAY MARKER (BLUE STAR ONLY)
 Permitted on highways and highway rest areas
 Overall height when erected is 7'6"
 Marker size is approximately 30.5" by 46" wide (inside plate is 30"x42), cast aluminum, identical both sides. Lettering is raised relief; emblem is modeled relief; prismatic star. Caption lines 2x2"; narrative PA"; Signature lines 1"; Baked enamel finish
 COLOR: Polychrome background (drab olive green); gold leaf letter faces and emblem border rings; star is blue
 POST: Aluminum, octagonal, 35-pound weight. Length is 7' designed for 3' insertion in the ground. (Replacement Post: $375) A 10’ post is available for an additional charge of $110.

PRICE: $2350.00 (includes 7’ post)
$2460 (includes 10' post)

MEMORIAL MARKER (BLUE & GOLD STAR FAMILIES)
 Permitted on the grounds of National Cemeteries, Veteran Administration Medical Centers and any other appropriate civic location, as approved by NGC Blue Star Chairman
 COLOR: Same as Highway Marker
 All details of Highway Marker apply. Both Markers are delivered with eight setscrews
PRICE: $2350.00 (includes 7’ post)
$2460 (includes 10' post)

BY-WAY MARKER (BLUE & GOLD STAR FAMILIES)
 Permitted in parks, historical sites and other civic locations  Plaque is 11.25" high by 20" wide of east & minim, with 1" lettering in raised relief
 Tribute lettering is 5/8", National Garden Clubs, Inc. is printed on bottom of each marker in 3/8" lettering
 COLOR: Same as Highway and Memorial Marker
 Designed for mounting on masonry or wood, predrilled holes are in each corner for mounting
PRICE:$750.00(includesshipping)
Extra Shipping Fees: $300.00
Extra Shipping fees: States west of Minnesota, Iowa, Missouri, Arkansas and Louisiana may have to pay more than $300. for shipping fees. The NGC Blue Star and Gold Star Families Memorial Marker Chair will obtain shipping fee from Sewah Studios.

PRICES ARE SUBJECT TO CHANGE after December 31, 2024. Check with NGC Chairman or State Blue Star/Gold Star Chairman for current prices.

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Blue/Gold Star Markers 8 Revised December 2023

PROCEDURE FOR ORDERING
IMPORTANT: No Marker, Blue Star or Gold Star Families may bear a single person's or family name. The Blue Star Memorial Markers are designed to pay tribute to the ARMED FORCES AS A WHOLE – The Gold Star Families Markers are designed to pay tribute to THE GOLD STAR FAMILIES AS A WHOLE.

1. State, District or local garden club votes to have a Blue Star Memorial Marker or Gold Star Families Memorial Marker. The type of marker is selected (refer to page 9 for details); then an appropriate location is selected.

BLUE STAR MEMORIAL MARKER AT A NATIONAL CEMETERY: The Department of Veterans Affairs, National Cemetery System, Washington, DC has approved our design and will facilitate placement. They may be contacted c/o Technical Support Service, 401B, Washington, DC 20420.

2. Contact State Blue Star Memorial Chairman for the most current forms and GUIDELINES publication. These items may be downloaded from the NGC website: https://www.gardenclub.org/

3. Contact authority responsible for location (i.e. Highway Department, City Government) for permission.

4. If a club wishes to have a highway dedicated as a Blue Star Memorial Highway, it must apply to the state legislature. See page 11 for a sample Resolution. Gold Star Families Markers are the MEMORIAL MARKER AND THE BY-WAY MARKER only.

5. Decide who will mount the Marker, pay for construction and maintain the immediate area. It is recommended that garden clubs not assume complete maintenance.

6. Clubs may solicit other organizations interested in civic development to help finance, plant and maintain the surrounding garden.

7. Under SPONSORED BY, the sponsoring group must be a NGC state, region, district or local garden club. Titles of other organizations may be on the Marker under IN COOPERATION WITH.

8. To purchase the desired Marker, the club fills out the order form. The words SPONSORED BY and IN COOPERATION WITH appear in uppercase lettering on the Highway and Memorial Marker. For all Markers, names of sponsoring clubs should be clearly printed or typed, using upper and lower case lettering, as shown on page 9. Use only four lines in any sequence. Please refer to the order form for the number of letters and spaces allowed per line.

For All Blue Star & Gold Star Families Memorial Markers:

1. Garden Club completes the order form found on the Blue Star/Gold Star page of the NGC website.

2. Garden Club obtains check in the correct amount MADE PAYABLE TO SEWAH STUDIOS.

3. Garden Club emails completed order form to State Blue and Gold Star Chair for approval and signature.

4. Upon approval of State Blue and Gold Star Chair, Garden Club emails order form to State President for approval and signature.

5. Upon approval of State President, Garden Club sends complete and signed order form and check, made out to SEWAH STUDIOS, to NGC Blue and Gold Star Chair: Candace Wells, PO Box 325, Lookout Mountain, TN 37350-1604

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Blue/Gold Star Markers 9 Revised December 2023

SHIPPING INFORMATION FOR ALL MARKERS

1. SEWAH STUDIOS should be given a shipping address where there is someone at all times, during normal business hours, to accept shipment. Shipping to the ATTENTION of an INDIVIDUAL is helpful.

2. Highway and Memorial Markers must be shipped to a commercial address, not to a residential address, because of the difficulty large motor freight carriers may encounter on residential streets.

3. By-Way Markers may be sent to a residential address. They are delivered by UPS and should not be consigned to a post office box or rural route.

4. When a Dedication Date is known in advance of 24 weeks (6 months), Sewah will commit to delivering the Marker by making a “ship by” commitment date. Orders with no Dedication Date will be prioritized based on production workload estimation of 24 weeks (6 months). If and when there is no Dedication Date (“uncommitted”) orders go beyond Sewah’s estimate, Sewah will notify each customer with a status of their order and either commit to a future date or provide a new estimate. December through March are the slow months and a good time to order your Markers.

5. When shipment arrives: It is the responsibility of the recipient to unwrap and inspect the Marker for shipping damage, only, BEFORE accepting delivery. If the Marker has arrived without scratches, dings, gouges or breakage it should be accepted. However, if the Marker is accepted without inspection and shipping damage is discovered later, Sewah Studios will not be responsible. Contact Sewah Studios immediately at (740) 373-2087.

6. Do not detain the driver while proof reading the Marker for content. If later an error is discovered, Sewah Studios will correct it. The Marker may, in this case, be sent back to Sewah Studios collect. Sewah Studios guarantees the accuracy and quality of workmanship of their product.

7. Sewah Studios five-year warranty covers the Marker finish against peeling, chipping, cracking, and significant fading. The Warranty is void if the Marker is not restored by Sewah Studios. Structurally, the Markers should last for decades. A switch was made to a powder coating process in 2013 and Sewah strongly believes, from salt testing results, that the paint durability will double if not triple its intended life.

8. The only time to call Sewah Studios direct is for the Restoration of a Marker. Please call your NGC Blue Star and Gold Star Families chairman with any and all questions about application process and delivery of all Markers.

Most questions can be answered by reading the NGC GUIDELINES publication.

9. States west of Minnesota, Iowa, Missouri, Arkansas and Louisiana must add additional shipping fees to be determined by Sewah Studios on large Markers. There is no extra charge on the small Markers.

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Blue/Gold Star Markers 10 Revised December 2023

CARE OF THE MARKER
At the 2007 National convention in Boston, the NGC Board approved a recommendation to have the center rust spot deleted from the manufacturing process on all Markers.

This spot was the first part to become faded and many felt it should be removed.

SEWAH STUDIOS advises using mild soap and water to brighten letters on all Markers.

RESTORATION OF LARGE MARKERS
• PLEASE INFORM STATE AND NATIONAL BLUE STAR CHAIRMAN OF PLANNED RESTORATIONS. • Sewah Studios will completely restore a Marker for $1200. This includes shipping and handling. Call Sewah Studios direct at 740-373-2087. They will arrange to pick up the Marker, restore and return it. It will look like a brand new Marker. The above cost does not include a new post, which is an additional $375. • Sewah Studios does not restore small By-Way Markers. It is more cost effective to replace the By-Way Markers.
• Pricing (Effective January 1, 2024 - December 31, 2024) o Refurbish Marker, only, with no post - $1200 (includes round-trip shipping) o Cap Repair and Marker Refurbish with no post - $1000 (includes round-trip shipping) o New 7’ post - $375
o New 10' post - $475
• Club representative
o notify Sewah Studios to expect the Marker
o ship Marker directly to Sewah Studios’ shipping address SHIPPING ADDRESS:

SEWAH STUDIOS
190 Mill Creek Road
Marietta, OH 45750
MAILING ADDRESS:

SEWAH STUDIOS
P.O. Box 298
Marietta, OH 45750

OTHER CONTACT INFORMATION
Phone: 740-373-2087
Fax: 740-373-3733
Email: [email protected]
Website: www.sewahstudios.com

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Blue/Gold Star Markers 11 Revised December 2023

INSTALLATION OF LARGE MARKERS

1. The Blue Star Marker and Gold Star Families Marker are delivered with eight setscrews in the mounting base of the Marker. Once the Marker is placed on the post, installation is completed by tightening these setscrews using an Allen wrench. Proper Marker alignment is achieved by adjusting the mounting screws.

2. All posts are made of extruded aluminum. The 7-foot, octagonal post is designed for a 36 inch insertion in the ground. To install, dig a hole 3 feet deep, approximately 12 inches in diameter, with a post-hole digger. Place the post in the center of the hole and use a level to plumb. Place the dirt back in the hole tamping it tightly around the post as the hole is filled. Fill to about 6 inches below the surface. The hole can be filled with cement, but it is not necessary and complicates removal if it needs to be replaced.

3. If using cement, cut the bottom out of a 5-gallon plastic bucket and place it down over the post to create a form for the cement. Fill the top of the hole with cement and bring the level up about 4 to 6 inches above the ground.

This will give a round curb around the base to help keep mowers clear.

4. Set the Marker on the post, tighten the setscrews and installation is complete.

5. A simple procedure can be done to theft-proof the Marker. After the setscrews are adjusted and the Marker is precisely positioned, use an electric drill to ream the flat surfaces out of the inside of the setscrews. Once this is done, the only way to get the Marker off the post is to drill the setscrews out completely. Most thieves will not risk being caught while doing this.

6. Marker installation is quick and simple. One person can do it with no problem.

NO OTHER INSIGNIA, SIGN or EMBLEM OF ANY KIND may be attached directly to the memorial marker or the post. In addition, changing the color of the markers is strictly prohibited.

NOTE: Sewah Studios Marker posts are not designed to be installed in the right-of-way of state or federal highways.

They are not breakaway posts and are recommended to be installed at least 50 feet from the highway. (Information received from Brad Smith, President of Sewah Studios.)

PLANNING THE DEDICATION
DO NOT SET A DATE FOR THE DEDICATION UNTIL ASSURED THE MARKER WILL ARRIVE ON TIME. Please allow 24 weeks or more for delivery of the Marker from the time the order is received by Sewah Studios. After setting the dedication date, proceed with invitations and program.

As soon as possible, send invitations to NGC President, NGC Blue Star/Gold Star Memorial Chairman, State Blue Star/Gold Star Memorial Chairman, Gold Star Families President for Gold Star Families Markers, State President, District Director, State Executive Board, local garden club members, organizations involved in the project, appropriate city or state officials and veterans groups.

Invitations should include date, time, place, sponsoring group, travel instructions and an RSVP name and address. The club may wish to include a brief description of the Blue Star or Gold Star Families Memorial Marker Program or club's Blue Star or Gold Star Families Project. To insure a well-attended event, allow enough time for busy schedules and travel time.

The club may also arrange for publicity and a printed program, if desired.

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Blue/Gold Star Markers 12 Revised December 2023

SUGGESTED FORMAT FOR MARKER DEDICATION

BLUE STAR MARKER AND GOLD STAR FAMILIES MARKER

1. MUSIC - Band from school, military base, local organizations or taped music

2. A Patriotic song may be included in any order at discretion of chairman

3. WELCOME - Master of Ceremony

4. INVOCATION — Local clergyman

5. PRESENTATION OF COLORS — Scouts or military group

6. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

7. INTRODUCTION OF GUESTS AND OFFICIALS — Greetings and comments from NGC representatives, government or military officials

8. HISTORY OF BLUE STAR MEMORIAL MARKERS OR GOLD STAR FAMILIES MEMORIAL MARKERS

9. MILITARY or GOLD STAR FAMILIES TRIBUTE — Representatives from our Armed Forces, American Legion, or Veterans of Foreign Wars OR Gold Star Families as appropriate

10. UNVEILING OF MARKER

11. DEDICATION OF MARKER

12. ACCEPTANCE OF MARKER - Person representing organization involved in maintenance of the Marker

13. TRIBUTE OF FLOWERS - May be a wreath at the base of Marker

14. BENEDICTION - Or Closing

15. TAPS

16. HOSPITALITY – Refreshments or a reception to follow the ceremony may also be planned

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Blue/Gold Star Markers 13 Revised December 2023

UNITED STATES OF AMERICA NATIONAL ANTHEM

THE STAR SPANGLED BANNER
Words by Francis Scott Key - 1814
Music by John Stafford Smith – 1780
Oh, say can you see by the dawn’s early light
What so proudly we hailed at the twilight’s last gleaming? Whose broad stripes and bright stars thru the perilous fight, O’er the ramparts we watched were so gallantly streaming? And the rocket’s red glare, the bombs bursting in air,
Gave proof through the night that our flag was still there.

Oh, say does that star-spangled banner yet wave,
O’er the land of the free and the home of the brave?
On the shore, dimly seen through the mists of the deep, Where the foe’s haughty host in dread silence reposes,
What is that which the breeze, o’er the towering steep, As it fitfully blows, half conceals, half discloses?
Now it catches the gleam of the morning’s first beam,
In full glory reflected now shines in the stream:
‘Tis the star-spangled banner! Oh long may it wave,
O’er the land of the free and the home of the brave.

And where is that band who so vauntingly swore,
That the havoc of war and the battle’s confusion,
A home and a country should leave us not more!
Their blood has washed out their foul footsteps’ pollution.

No refuge could save the hireling and slave,
From the terror of flight, or the gloom of the grave:

And the star-spangled banner in triumph doth wave,
O’er the land of the free and the home of the brave!
Oh! Thus be it ever, when freemen shall stand,
Between their loved home and the war’s desolation!
Blest with victory and peace, may the heav’n rescued land, Praise the Power that hath made and preserved us a nation.

Then conquer we must, when our cause it is just,
And this be our motto: “In God is our Trust.”
And the star-spangled banner in triumph shall wave,
O’er the land of the free and the home of the brave!

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Blue/Gold Star Markers 14 Revised December 2023

PATRIOTIC SONGS

AMERICA, THE BEAUTIFUL
Words by Katherine Lee Bates
Music by Samuel A. Ward
0 beautiful for spacious skies.

For amber waves of grain,
For purple mountain majesties
Above the fruited plain!
America! America!
God shed His grace on thee,
And crown thy good with brotherhood
From sea to shining sea!
0 beautiful for pilgrim feet,
Whose stern impassioned stress,
A thoroughfare for Freedom beat
Across the wilderness
America! America!
God mend thine every flaw
Confirm thy soul in self-control,
Thy liberty in law!
O beautiful for patriot dream,
That sees beyond the years,
Thine alabaster cities gleam,
Undimmed by human tears,
America! America!
God shed His grace on thee,
And crown thy good with brotherhood
From sea to shining sea!

GOD BLESS AMERICA
Words and Music by Irving Berlin
God bless America,
Land that I love,
Stand beside her and guide her
Through the night with a light from above.

From the mountains, to the prairies
To the oceans white with foam,
God bless America
My home, sweet home,
God Bless America
My home, sweet home.

Page 788 of 907 ends

Blue/Gold Star Markers 15 Revised September 2021

NGC AWARDS FOR BLUE STAR & GOLD STAR FAMILIES MARKERS
NOTE: THIS AWARD IS FOR LANDSCAPING, NOT THE DEDICATION CEREMONY.

CE7 BLUE STAR / GOLD STAR FAMILIES MEMORIAL MARKER LANDSCAPING Certificates of Merit may be awarded for the most outstanding Blue Star OR Gold Star Families Memorial Marker landscaping projects. The Marker and landscaping may be part of a highway department rest area maintained by the department. Project may have been continuous, but major landscaping must be completed within two years. Project may be a replacement of a destroyed or long neglected landscape.

BLUE STAR / GOLD STAR MEMORIAL MARKER LANDSCAPING

1. Single member garden club - small club, medium club, large club

2. Group of member clubs councils, districts, groups of clubs, councils, etc.

3. State Garden Club – small club, medium club, large club

CATEGORIES BY SIZE

1. GARDEN CLUB applications shall be judged according to size determined by number of members on whom NGC and state dues are paid, including Active, Associate, Inactive, Honorary, etc.

Small Club: 1 – 20 members
Medium Club: 21 – 50 members
Large Club: 51 - + members

2. Groups of clubs, councils, etc.

3. STATE GARDEN CLUBS applications shall be judged according to size determined by number of members on whom NGC dues are paid, including Affiliates, State Life Members, etc.

Small State: 1 - 55 clubs
Medium State: 56 -149 clubs
Large State: 150 + members

SCALE OF POINTS FOR ALL NGC AWARDS
See NGC Awards Handbook
Refer to National Garden Clubs official website. Click Awards and Grants. Open Awards. Scroll down to Awards category - Community Enhancements – CE7 Blue Star / Gold Star Families Marker Landscaping You may click on Community Enhancements in the first column for a complete description of all CE awards, including CE7. In the last column you will find forms for application and the general scoring rubric.

The AWARDS YEAR is January 1 to December 31 annually. Application forms and further information may be obtained from the NGC website, the State Awards Chairman, State Blue Star/Gold Star Chairman or NGC Blue Star/Gold Star Chairman.

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Blue/Gold Star Markers 16 Revised December 2023
FORMS
To complete forms on the following pages, download and save to your device, add your information and then save again.

INCLUDED FORMS

1. Sample Resolution for a For a Highway Marker on a Dedicated Highway

2. Dedication for Blue Star Memorial

3. Dedication for Gold Star Families Memorial Marker

4. Blue Star or Gold Star Family By-Way Marker Order Form

5. Blue Star Marker Order Form

6. Gold Star Families Marker Order Form
All order forms are also available on the NGC website.

Page 790 of 907 ends

Blue/Gold Star Markers Revised August 2020

RESOLUTION

FOR A HIGHWAY MARKER ON A DEDICATED HIGHWAY
Whereas, The Blue Star Memorial Highway was projected by the National Garden Clubs, Inc. as a living tribute to the men and women of the Nation's Armed Forces; Whereas, it is fitting and appropriate that further recognition be accorded the services and sacrifices of our citizens so valiantly rendered;
Whereas, The Blue Star Memorial Highway of the State of is sponsored by Garden Club in cooperation with
the Highway Commission;
Resolved, that the scope of the Blue Star Memorial Highway be extended to include additional routes, as follows:
now, therefore, be it
Resolved that this Resolution be spread upon minutes of Garden Club and a copy of the same sent to the
State Highway Commission as tangible evidence of our official petition to them that they designate the above-mentioned route as part of The Blue Star Memorial Highway, for due consideration and action by the Commission and notification of such action to this organization.

Signed
President of
Date

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Blue/Gold Star Markers Revised August 2020

DEDICATION FOR BLUE STAR MEMORIALS
We are here to pay tribute to our Armed Forces. While we go about our daily lives or while we sleep, the men and women in our Armed Forces fly our skies, sail our seas and guard our shores, ensuring our safety.

They stand ready at a moment's notice to defend our Country. We must not forget them, and, WE DO NOT! WE REMEMBER. With every step of the Honor Guard at the Tomb of the Unknown Soldier. WE REMEMBER. With every drumbeat on the Fourth of July.

When we Pledge Allegiance to the Flag of the United States of America, WE REMEMBER. At the sound of Reveille, WE REMEMBER. As the last lingering note of Taps resounds in the distance, WE REMEMBER.

In REMEMBERING today, we dedicate this Blue Star Marker to the honor and glory of all those men and women who have served, are now serving, and will serve in the Armed Forces of this great Nation.

It is with pride that the National Garden Clubs, Inc. joins with to perpetuate our Blue Star Memorial Marker Program with this Marker that stands as a symbol for

ALL TO SEE

LEST WE FORGET

THOSE WHO HELP TO KEEP US FREE
Notes (not part of dedication):
• Last sentence attributed to Polly Henderson, Louisville, KY, former Blue Star Chairman • The Department of Defense Speaker's Bureau is a public outreach program designed to assist communities in locating uniformed members of the Armed Forces to speak.

Page 792 of 907 ends

Blue/Gold Star Markers Revised August 2020

DEDICATION FOR GOLD STAR FAMILIES MEMORIAL MARKERS
We are here today to honor our Gold Star Families. While their Armed Forces Family Members were serving our country, their loved ones made the ultimate sacrifice. As a result, their survivors live daily lives with the pain of this sacrifice.

Their Mission is to offer honor, hope and healing through remembering their fallen heroes by coming together and sharing their pain and sorrow, to offer each other support and understanding, and to continue to live, not just exist, and navigate their lives in today’s world.

Gold Star Families endeavor to provide an atmosphere of emotional and psychological conduit for healing. These families are committed to educating others on how to respond, properly, when meeting someone who has lost a loved one in service to our country.

Today, let us remember the Gold Star families whose children will never know their father or mother, aunt or uncle; or the husband who will never hold their newborn child; and the parents who will never see their sons and daughters again.

WE MUST REMEMBER.

As we remember today, we dedicate this Gold Star Families Memorial Marker to honor all our Armed Forces of America families, whose loved one made the ultimate sacrifice defending the United States of America.

It is with pride and appreciation that the National Garden Clubs, Inc. joins with Gold Star Families, Garden Club and the State of
to perpetuate this Program with this Marker that stands as a symbol for

ALL GOLD STAR FAMILIES
HONOR · HOPE · HEALING

Page 793 of 907 ends

Blue/Gold Star Markers Revised 2020
To complete form, download and save to your device, add your information and then save again.

National Garden Clubs, Inc.

BLUE STAR OR GOLD STAR FAMILIES BY-WAY MARKERS ORDER FORM PLEASE CHECK: BLUE STAR OR GOLD STAR TO DESIGNATE WHICH MARKER YOU ARE ORDERING.

ORDERED BY

CONTACT NAME PHONE

ADDRESS EMAIL

CITY STATE ZIP CODE

ADDRESS OF MARKER LOCATION

SHIP TO CONTACT NAME
Business address receiving during normal business hours

ADDRESS

EMAIL PHONE

DEDICATION DATE

BY-WAY MARKER INSTRUCTIONS

1. Clearly type or print Club or District name(s)

2. Maximum spaces: one line with nineteen 1” letters including punctuation and spaces; OR two lines, each with twenty-eight 5/8” letters including punctuation and spaces.

3. Letters must be in upper and lower case conventions.

ORDER APPROVED BY:

State Chairman Date
State President Date
NGC BS & GSF Chairman Date
MAKE CHECK PAYABLE TO SEWAH STUDIOS.
• Garden Club emails completed order form to State Blue and Gold Star Chair for approval and signature. • Upon approval of State Blue and Gold Star Chair, Garden Club emails order form to State President for approval and signature.
• Upon approval of State President, Garden Club sends complete and signed order form and check, made out to SEWAH STUDIOS, to NGC Blue and Gold Star Chair:

Candace Wells, PO Box 325, Lookout Mountain, TN 37350-1604

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Blue/Gold Star Markers Revised 2020
To complete form, download and save to your device, add your information and then save again.

National Garden Clubs, Inc.

BLUE STAR MARKERS ORDER FORM
PLEASE CHECK: HIGHWAY MARKER OR MEMORIAL MARKER

ORDERED BY

CONTACT NAME PHONE

ADDRESS EMAIL

CITY STATE ZIP CODE

ADDRESS OF MARKER LOCATION

SHIP TO CONTACT NAME
Business address receiving during normal business hours

ADDRESS

EMAIL PHONE

DEDICATION DATE

HIGHWAY OR MEMORIAL MARKER INSTRUCTIONS

1. Clearly type or print exact name(s) for the following.

2. Use only four of the five lines below with 43 spaces maximum on each line including spaces and punctuation.

3. Letters must be in upper and lower case conventions.

SPONSORED BY

IN COOPERATION WITH
AND
ORDER APPROVED BY:

Candace Wells, PO Box 325, Lookout Mountain, TN 37350-1604

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Page 797 of 907 ends

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Page 801 of 907 ends

City of Hermosa Beach | Page 1 of 8
Meeting Date: July 23, 2024
Staff Report No. 24-CR-008
Honorable Mayor and Members of the Hermosa Beach City Council

CONSIDERATION OF APPROVAL OF A NEW IMPACT LEVEL III SPECIAL EVENT (Community Resources Director Lisa Nichols)
CEQA: Approval of the new Impact Level III event would be exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15304 (e). This event is a minor, temporary use of land in the form of a temporary sport court rink for ball hockey, hockey, and fitness drills and games, and accompanying brand activations and booths. This type of temporary event will have negligible or no permanent effect on the environment.

Recommended Action:

Staff recommends City Council consider approval of a new Impact Level III Special Event, the Los Angeles Kings Smartwater Hydration Zone and Sprite Chill Zone south of the Pier on Tuesday, September 16, 2024 through Wednesday, September 25, 2024, on the 2024 Special Events Calendar.

Executive Summary:

The City of Hermosa Beach is a highly sought-after destination for special events.

Pursuant to the Special Events Policy Guide, the Community Resources Department oversees event requests and permits on public property. New events require approval by City Council through a public hearing.

At its June 25, 2024 meeting, Councilmember Jackson requested, and Councilmembers Francois and Saemann supported, directing staff to advance the new Impact Level III special event request for the Los Angeles (LA) Kings Smartwater Hydration Zone and Sprite Chill Zone for City Council’s formal review at its July 23, 2024 meeting.

Background:

The Special Events Policy Guide (Attachment 1) serves as a comprehensive document for event producers with information on the review and approval process, applicable fees, policies, and Hermosa Beach Municipal Code chapters and sections pertaining to special events. Special events are evaluated based on several factors and categorized as either Impact Level I, II, or III using the Impact Characteristics Matrix in the Special Events Policy Guide. The matrix considers event characteristics to determine the impact level such as the total estimated attendance; the event location; the day and season in which the event would take place; the total number of consecutive event days; and special requests such

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City of Hermosa Beach | Page 2 of 8
as reserved parking, amplified sound, etc. The event’s impact level determines the application submission deadline and the required level of review and approval, which may involve City staff, Parks, Recreation, and Community Resources Advisory Commission (Commission), and/or City Council. Impact Level III events, which are events with the largest impact to the City, require City Council approval. Impact Level II events require Commission approval and Impact Level I events are approved by staff.

Special event application deadlines are as follows:
 New events: If the new event is an Impact Level I or II, the application must be submitted at least 90 days in advance of the event. If the new event is an Impact Level III, the application must be submitted no later than July 30 for the following calendar year.
 Returning Impact Level III events: Must be submitted no later than July 30 for the following calendar year.
 Returning Impact Level II events: Must be submitted at least 90 days in advance of the event.
 Returning Level I events: Must be submitted at least 30 days in advance of the event.

Starting June 14, 2023, staff began accepting applications from all event producers interested in applying for 2024 event dates, regardless of each event’s Impact Level.

Event producers with new or returning Impact Level III event requests were required to submit a special event application by July 30, 2023.

At the discretion of the Community Resources Director, special event applications may be submitted for consideration after the application submittal deadline has passed, provided:
 Unforeseeable circumstances (such as memorial service, team victory celebration, or need for minimal marketing/advertising) exist;
 The event does not exceed peak season event limits; and  The event can still meet all the event approval findings.

On June 20, 2024, staff received a late application for a new Impact Level III special event: the LA Kings Smartwater Hydration Zone and Sprite Chill Zone, scheduled to take place south of the Pier from Wednesday, September 18, 2024 through Tuesday, September 24, 2024, including load-in and load-out.

As the late application did not meet the criteria for consideration of a late special event application, staff did not proceed with formal consideration of the event by the Commission and City Council.

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City of Hermosa Beach | Page 3 of 8
At its June 25, 2024 meeting, Councilmember Jackson requested, with the support of Councilmembers Francois and Saemann, directed staff to advance the new Impact Level III special event request for the LA Kings Smartwater Hydration Zone and Sprite Chill Zone to City Council for formal review at its July 23, 2024 meeting. Additionally, it was agreed to notify the Commission of the new Impact Level III Special event request at its July 2, 2024 meeting and allow the Commission to provide informal input.

Traditionally, new events require review and a recommendation from the Commission to City Council through a public hearing. However, to comply with the City Council’s direction, staff was unable to obtain a formal recommendation from the Commission or meet the formal public noticing requirements for a public hearing.

Past Board, Commission, and Council Actions
Meeting Date Description
City Council Meeting of
June 25, 2024
Councilmember Jackson requested, and Councilmembers
Francois and Saemann supported, directing staff to
advance the new Impact Level III special event request for the LA Kings Smartwater Hydration Zone and Sprite Chill Zone for City Council’s formal review at its July 23, 2024 meeting.

Community Resources
Advisory Commission
of July 2, 2024
Staff provided notice of the new Impact Level III Special event request to the Commission and allowed the
Commission the opportunity to provide informal input on the new Impact Level III special event request.

Discussion:

On June 20, 2024, staff received a late application for a new Impact Level III special event: the LA Kings Smartwater Hydration Zone and Sprite Chill Zone. The event producer requested use of the area south of the Pier from Tuesday, September 16, 2024 through Wednesday, September 25, 2024, including load-in and load-out. The event would be presented as a partnership between the LA Kings and Coca Cola to launch the LA Kings’ 2024–25 season and promote Coca Cola products: Sprite Chill, Smartwater, and Coke Zero Sugar.

The event would feature a sport court rink for community members to engage in ball hockey, hockey, and fitness drills and games, with opportunities to interact with LA Kings members and sample Coca Cola products. On Sunday, September 22, 2024, the LA Kings requested use of Schumacher Plaza and Pier Plaza for additional activations such as the LA Kings Mobile Gaming Truck and photo opportunities. The event producer anticipates approximately 500 participants and 1,000 spectators each event day. The event would include sustainability messaging in its marketing and activities. Additional details are included in the LA Kings Smartwater Hydration Zone and Sprite Chill Zone

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City of Hermosa Beach | Page 4 of 8
event overview sheet (Attachment 2), and the event is listed on the 2024 Special Events Calendar (Attachment 3).

According to the Special Events Policy Guide, the optimal number of event days outside of the peak season is a maximum of 15. At its May 28, 2024 meeting, City Council approved an exception for a new Impact Level II special event, the Hermosa Beach Open, resulting in a total of 17 event days in September. Five of the 15 days are when the Hermosa Beach Concert Series event infrastructure is in place, from Monday, September 9, 2024 through Friday, September 13, 2024, when little to no event activity would take place. Approval of the new event would increase the total to 25 event days in September, requiring another exemption to the policy. This would be the fourth time in 2024 that the monthly event limits are exceeded.

Additionally, the policy allows only two events on any given day. Approval of the event would result in three events on Saturday, September 21, 2024. The previously approved events are the City’s Coastal Cleanup Day, in partnership with Heal the Bay, from 9:00 a.m. to 12:00 p.m. on Schumacher Plaza and on the beach north and south of the Pier, and the Glow Ride for Cystic Fibrosis from 5:30 p.m.to 10:00 p.m. on Schumacher Plaza and the Strand north of the Pier.

The event producer has requested an amplified sound permit for a DJ on event days.

During the Commission’s review, they shared concerns about having simultaneous amplified sound on the beach south of the Pier and Schumacher Plaza on Saturday, September 21, 2024, due to the Glow Ride for Cystic Fibrosis also having a DJ. To address the concern, the event producer agreed to limit their announcements and eliminate music from their event at 5:30 p.m., the start time for the Glow Ride for Cystic Fibrosis.

The City has scheduled the following recreation programs on the beach south of the Pier during the requested event days:
 Wednesday, September 18, 2024: Volleyball 5:45–7:30 p.m.  Saturday, September 21, 2024: Volleyball from 9:30–11:00 a.m.

The event producer would be required to relocate the volleyball courts within the commercial zone south of Pier and have staff onsite to ensure the courts remain open and free of crowds, thereby avoiding disruptions to volleyball classes throughout the week.

Additionally, the event producer must provide an Americans with Disabilities Act (ADA)- compliant path from the Strand’s beach access entrance, between 10th street and 11th street, directly to the sport court rink, and ensure it remains open and free of crowds monitored by onsite event staff.

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City of Hermosa Beach | Page 5 of 8
During the Commission’s review, they questioned the level of branding for Coca Cola versus the LA Kings on event materials. The Special Events Policy Guide mission states that special events should balance resident and visitor needs, are community-friendly, enhance local beach culture, and benefit the local community. The policy guide offers Pier Plaza Promotions as the opportunity for commercial organizations to increase brand awareness and product or service announcements. The Commission suggested the LA Kings provide a draft of event branding (Attachment 4) for City Council review to ensure the event aligns with the policy’s mission rather than solely serving as a commercial promotion.

The Commission also requested more information on why the event needs to take place in 2024. The event producer initially shared that the dates align with the launch of the LA Kings 2024–25 season. Following the Commission’s review, additional reasons provided included:
 Showcasing the new LA Kings logo unveiled in June;
 Featuring the new LA Kings Mobile Gaming Truck; and
 Announcing Coca Cola’s new product, Sprite Chill. Coca Cola is a long-standing partner of the LA Kings.

Additionally, September is ideal due to the following:
 The annual LA Kings 5K in Redondo Beach the weekend before; and  The start of the LA Kings training camp.

The event producer also shared the request for the event to take place in Hermosa Beach because many of the members of the LA Kings and fans of the LA Kings live in the City.

Coastal Commission Review:

Pursuant to the California Coastal Commission’s Guidelines for the Exclusion of Temporary Events from Coastal Commission Permit Requirements adopted on May 12, 1993, the Executive Director of the Coastal Commission shall exclude from coastal development permit requirement all temporary events except those which meet all of the following criteria:
 Held between Memorial Day and Labor Day;
 Occupies all or a portion of a sandy beach area; and
 Involves a charge for general public admission or seating where no fee is currently charged for the same use of the area (not including booth or entry fees).

The requested new Impact Level III special event for the Los Angeles Kings Smartwater Hydration Zone and Sprite Chill Zone is held outside of the Memorial Day to Labor Day

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City of Hermosa Beach | Page 6 of 8
timeframe and does not involve a charge for general public admission or seating. The only charge would be entry fees for the participants.

General Plan Consistency:

This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant policies are listed below:

Governance Element
Goal 5. Small beach town character is reflected throughout Hermosa Beach.

Policy:
• 5.7 Visitor and resident balance. Recognizing the desire and need to balance visitor-serving and local-serving uses as a key to preserving character and the economic vitality of the community.

Parks and Open Space Element
Goal 3. Community parks and facilities encourage social activity and interaction.

Policies:
• 3.1 Community-friendly events. Encourage, permit, and support community group, nonprofit, or business organized events on City property that support physical activity, beach culture, and family-friendly social interactions. • 3.2 Social and cultural events. Design and program parks and open space to accommodate unique social and cultural events to foster connectedness and interaction.

Goal 7. The beach offers high quality recreational opportunities and amenities desired by the community.

Policies:
• 7.3 Recreational asset. Consider and treat the beach as a recreational asset and never as a commercial enterprise.
• 7.5 Designated recreational uses. Continually evaluate and explore devoting certain portions of the beach to different preferred recreational uses while providing access for all users and meeting the recreation needs of visitors and residents.

Fiscal and Operational Impact:

If approved, estimated event revenue would be $35,931 in indirect costs. Additional direct costs would be charged to the event producer for required permits, services, and staff from the Los Angeles County Fire Department, Community Resources Department, Community Development Department, Police Department, and the Public Works Department. The required permits, staff and services from each Department, that would incur additional fees would include, but are not limited to:
 Los Angeles County Fire Department: special event permit and event inspections.

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City of Hermosa Beach | Page 7 of 8
 Community Resources Department: special event and film permitting processing, and day-of-event staff to monitor the event and ensure all policies and procedures are followed.
 Community Development Department: Building and Safety permitting and inspections.
 Police Department: Officers and/or Sergeants to work with security guards, provided by the event producer, to ensure public safety on event days. Community Service Officers to oversee reserved parking requests.
 Public Works Department: Engineering staff to review, modify as needed, and approve the load-in and load-out plan, and traffic control plan. Operations and maintenance staff to monitor the event load-in and load-out.

The aforementioned list does not encompass the operational impacts from event planning and coordination efforts between City Departments, which include but are not limited to:
 Evaluation of the following:
o Event-site plan
o Impacts to parking or downtown operations
o Traffic control plan
o Event marketing plan
o Trash management plan;
o Portable Restrooms Services plan
o Grading requirements on the beach.
 Film/Still Photo Permit processing
 Approval of parking plan
 Event noticing
 Approval of the post-event clean-up plan
 Post event site and maintenance
 Event billing
The aforementioned efforts between City Departments would impact and delay other planned or anticipated work, including but not limited to:
 E-bikes enforcement
 Fireworks enforcement
 Beach patrol
 Downtown patrol
 Special or ongoing investigations
 Special operations
 Planning and preparation for the elections
 Planning and implementation of DUI checkpoints
 Advancing City Council directed special projects

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City of Hermosa Beach | Page 8 of 8
 Permitting for other approved special events
 Accommodating new film/still photo permit requests
 Planning and implementation of upcoming Department hosted events such as the Hermosa Beach Concert Series and Community Movie Nights  Oversight of scheduled recreation programming
 Oversight and advancement of Capital Improvement Projects  Beautification projects
 Performing scheduled maintenance work
 Response to Go Hermosa requests
Attachments:

1. Special Events Policy Guide

2. LA Kings Smartwater Hydration Zone and Sprite Chill Zone Event Overview Sheet

3. 2024 Special Events Calendar

4. LA Kings Smartwater Hydration Zone and Sprite Chill Zone Draft Event Branding Respectfully Submitted by: Lisa Nichols, Community Resources Director Noted for Fiscal Impact: Viki Copeland, Administrative Services Director Legal Review: Patrick Donegan, City Attorney
Approved: Suja Lowenthal, City Manager

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HERMOSA BEACH

SPECIAL EVENTS POLICY GUIDE

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This policy guide has been developed to clarify and carry out the City’s mission statement related to events that occur on outdoor public spaces within the City of Hermosa Beach.

Mission Statement
Hermosa Beach strives to offer a safe and enjoyable environment for special events to take place in a way that balances resident and visitor needs. Special events in Hermosa Beach are celebrated for being community-friendly, enhancing local beach culture, and offering a myriad of benefits to the local community. The City of Hermosa Beach works collaboratively with event operators in an efficient and clear manner to process and carry out permits in compliance with this policy.

City Contact Information
The City of Hermosa Beach Community Resources Department is available to assist and answer any questions related to the special events process.

Website: www.hermosabeach.gov
Phone: (310) 318-0280
Email: [email protected]
Address: 710 Pier Avenue, Hermosa Beach, CA 90254
Cover Image: Hermosa Beach Murals Project - John Van Hamersveld

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General Information + Frequently Asked Questions
When is a Special Event Permit required?
• For any organized event, activity, celebration, or function involving the use of the beach at which one hundred or more persons are to be assembled or the use of other outdoor public spaces or rights-ofway at which twenty-five or more persons are to be assembled. • For any commercial organization requesting use of any outdoor public space within the City. • For any nonprofit organization requesting use of any outdoor public space within the City.

How do I apply for a Special Event Permit?
Special Event Applications must be submitted using the online form on the City’s website.

Are private events allowed?
All events located on the beach within the commercial zone, the Pier, or Pier Plaza should be open to spectators and the general public free of charge. Participant entry fees are permissible.

What is the “Nothing Weekend”?
On at least one weekend during the Peak Season (Memorial Day to Labor Day), no Special Event Permits will be issued. This means that any application for a Special Event Permit that coincides with a designated “Nothing Weekend” will be asked to provide alternate event dates for the event to be considered.

How will this policy be enforced?
The Special Events Policy Guide will be strictly enforced by City staff. Those found to be violating City policy or failing to comply with any of the requirements of the Hermosa Beach Municipal Code may be subject to penalties or fines. Special events, and any of its participants, vendors, or spectators, found to have caused damage or whom are in violation of any City policy, or the Hermosa Beach Municipal Code may be subject to greater deposits, regulation, or restrictions when submitting Special Event Applications in the future.

Where are special events allowed?
To ensure adequate space and resources are available, and to limit potential disturbances to the community, special events are limited to the following locations:
• North and South of Pier (within the Commercial Zone) – See page 3 • The Strand
o Strand use is only permitted for events continuously moving with no obstruction to public access • Pier Plaza
• Rights-of-way
• The following City parks:
o Valley Park, 2521 Valley Drive
o Community Center, 710 Pier Avenue
o Clark Field, 861 Valley Drive
o Edith Rodaway Park, 350 Prospect Avenue
Special Event Applications for City parks not included above will be considered on a case-by-case basis.

However, Special Event Permits will not be issued for South Park, 425 Valley Drive, or Noble Park, 1400 The Strand.

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Commercial Zone

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Use Classifications + Impact Characteristics
Special events are evaluated based on several factors and will be categorized as Impact Level I, II, or III based on the information provided in the Special Events Application. Once the information is submitted and reviewed by the Community Resources Department, City staff will determine the Impact Level of the event using the Impact Characteristics Matrix.

The Impact Level of the event will be used to determine:
• the deadline for Special Event Application submittal; and • the level of review for approval (City staff, Parks, Recreation and Community Resources Advisory Commission, and City Council).

Impact Characteristics Matrix
If more than one option is applicable, the highest characteristic will be used to determine the impact level.

Characteristic Impact Level I Impact Level II Impact Level III Total Attendees and Spectators
Per Event Day
100-500 501 – 1,999 2,000 or More
Event Location(s) Park or Beach The Pier or Pier Plaza Streets, the Strand, or Public Right of Way
Use of Volleyball Courts and
Beach Tennis Courts
None North or South
Volleyball Courts; or
Beach Tennis Courts
North and South
Volleyball Courts; or
North and South
Volleyball Courts and
Beach Tennis Courts; or
North Volleyball Courts
and Beach Tennis Courts
Event Season(s) Winter Spring or Fall Summer –
Peak Season
(Memorial Day to
Labor Day)
Event Day(s) Monday - Thursday Friday, Saturday, or
Sunday
Holiday
Total Consecutive Event Days
(Including Set-up and Tear-down)
1-2 3-4 5 or More
(May not exceed 15)
Additional requests such as Film/Still
Photo Permit, Reserved Parking,
Fencing, Staging, Street Closures, or
Amplified Sound Permit
None 1-2 3 or more
Impact Level 5 or More
Applicable
=Impact Level I
2 or More
Applicable
= Impact Level II
2 or more
Applicable =
Impact Level III
Pass-Through Events
An event where participants pass through the City of Hermosa Beach and the event does not start or end in Hermosa Beach is considered a Pass-Through Event. A Special Event Application is required for a Pass-Through Event and the approval process is determined based on the Impact Level assigned to the event.

Pier Plaza Promotions
The Pier Plaza Promotion option is designed to provide organizations with a one-day promotional opportunity on Pier Plaza. These events must be strictly commercial for brand awareness, or product or service launches.

Organizations who wish to hold a Pier Plaza Promotion will be required to submit a Special Event Application.

Up to five Pier Plaza Promotions may be approved each calendar year.

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Approval Guidelines + Requirements
Event Approval Findings
A Special Event Permit may be issued upon finding that the event producer can adhere to all of the terms outlined in this Special Events Policy Guide.

Application Submittal Deadlines and Approval Process
Special Event Applications must be submitted as follows:
• New events: If the new event is an Impact Level I or II, the application must be submitted at least 90 days in advance of the event. If the new event is an Impact Level III, the application must be submitted no later than July 30 for the following calendar year. New events to Hermosa Beach will be subject to a Public Hearing by both the Parks, Recreation and Community Resources Advisory Commission and City Council. • Returning Level III events: Must be submitted no later than July 30 for the following calendar year.

Returning Impact Level III will be subject to review by both the Parks, Recreation and Community Resources Advisory Commission and City Council.
• Returning Level II events: Must be submitted at least ninety (90) days in advance of the event. Returning Impact Level III will be subject to review by the Parks, Recreation and Community Resources Advisory Commission.
• Returning Level I events: Must be submitted at least 30 days in advance of the event. Level I events will be subject to review by City staff.
o Pier Plaza Promotions: Review and approval of Pier Plaza Promotion events will follow the same approval process as Level I events.

Any returning event to the City that is requesting a significant change to the event format including the location, total event days, or estimated attendance total may be subject to the application submittal deadlines and approval process outlined for new events at the discretion of the Community Resources Manager.

At the discretion of the Community Resources Manager, Special Event Applications may be submitted for consideration after the application submittal deadline has passed, provided:
• there are unforeseeable circumstances (memorial service, team victory celebration, need for minimal marketing/advertising);
• the event does not exceed Peak Season (Memorial Day to Labor Day) Event Limits; and • the event can still meet all of the event approval findings The Parks, Recreation, and Community Resources Advisory Commission and City Council will evaluate and recommend approval of returning Impact Level III events and a “Nothing Weekend” first. The Parks, Recreation and Community Resources Advisory Commission will then consider approval of returning Impact Level II events.

City staff will then consider approval of Impact Level I events. New events are considered after all returning events.

Event producers are requested to be present at any Parks, Recreation, and Community Resources Advisory Commission and City Council meetings where the event is scheduled to be reviewed.

Event Type First Day to
Submit Application
Last Day to
Submit Application
Parks, Recreation, and
Community Resources
Advisory Commission Review
City Council
Review
Impact Level I
Late May/Early June
(for following
calendar year)
30 days prior to
event n/a n/a
Impact Level II 90 days prior to
event
If application is submitted
by August 31: October
If application is submitted
after August 31: TBD
n/a
Impact Level III July 30
(for following
calendar year)
September October
New Events
July 30
(for following
calendar year)
November November

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Event Limits
To balance coastal access with events, the Beach, the Strand, and Pier Plaza will be limited to the following number of events during the peak summer season (Memorial Day to Labor Day):
o Maximum of 45 days used by Impact Level III events; and o Maximum of 25 days used by Impact Level II and II events, and (on days not used by Level III events.)
The monthly number of event days for events outside of the Peak Season (Labor Day to Memorial Day) will be limited to a maximum of 15. Additionally, only two events on any given day will be permitted in the City.

Event Notifications
The Community Resources Department may require event producers to provide written notification to all residents and businesses within a 500-foot radius of the event site. The City shall provide the notice, which shall include the date and time of the event and the telephone number of the designated event representative.

Said written notice shall be provided to the surrounding residents and businesses by the event representative not less than 1 week prior to the event. Additionally, new event requests for locations outside of the Beach or downtown area, require event notifications to be posted at the event site leading up to the scheduled Public Hearing to provide the community additional notice of the proposed new event.

Economic Benefit
Event producers will be required to detail positive economic impacts as a result of the event in the Special Event Application. Event producers should encourage use of local businesses to event staff, participants, and spectators. The Hermosa Beach Chamber of Commerce and Visitor Bureau’s business directory is available at www.trulyhermosa.com. Additionally, event producers should engage with local businesses to explore partnership, and promotional opportunities.

Pre/Post Event Meetings
Pre-event and post-event meetings with City staff and event producers may be required. A “pre-event meeting” may be scheduled anytime between 3 months to several weeks prior to the actual event date as determined by City staff.

Site Plan and Signage
A detailed map schematic must be submitted with the Special Events Application that includes the proposed location of the event, including all temporary facilities, structures, signage, and /or equipment to be erected, ingress and egress, and whether existing structures and/or facilities are to be relocated or modified (such as Volleyball Courts or Beach Tennis Courts, for example). • All recreational activities and set-up of recreational equipment should remain at least 50 feet from the Strand wall. Special considerations may be made upon request. • All event-related activities and set-up shall not block beach access or hinder emergency access onto and from the beach by the Los Angeles County Lifeguards. • All tents must remain at least 10 feet from the Strand wall.

Event signage shall not be placed on City facilities or premises outside of event times. Signage shall not be affixed to City property. Event producers may apply for a Street Banner through the Public Work’s Department.

Simultaneous Use of North and South Volleyball Courts
One side of the north and south of Pier Volleyball Courts will be required to remain open for general public use during events occurring on weekends. An exception may be provided for events that occur at the same time as City-sponsored classes utilizing the north or south of Pier Volleyball Courts or at the discretion of the Parks, Recreation, and Community Resources Advisory Commission and City Council.

Impact to Beach Tennis Courts
Any event requesting removal of the Beach Tennis Courts must provide one of the following:
• An event footprint that would allow for at least three of the permanent Beach Tennis Courts to remain for general public use; or
• Temporary Beach Tennis Courts available for general public use. o Temporary courts must remain at least 50 feet from the strand wall and shall not block beach access or hinder emergency access onto and from the beach by the Los Angeles County

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Lifeguards. If temporary courts are provided outside of the Commercial Zone, outside of the event footprint, it is the responsibility of the event producer to set-up and remove the courts daily as they are not permitted to remain overnight.
o The City and Beach Tennis community would assist with providing the temporary poles and nets to the event producer and provide guidance for installation/removal.

Portable Restrooms and Hand Sanitizing/Sink Facilities
Event producers may be required to provide portable restrooms and hand-sanitizing/sink facilities. The cost of such services shall be borne by the event producer. The number of portable restrooms and hand-sanitizing/sink facilities required will be determined by City staff. City staff will designate the location for any portable restrooms and hand-sanitizing/sink facilities required at the event location.

Parking
If an event producer requests reserved parking, a parking plan outlining the public parking spaces requested with the times of use for each space must be submitted. Event producers may be required to secure satellite parking lots for event staff or attendee parking, and/or shuttle bus transportation.

Coastal Development Permit
Events that meet all of the following criteria will be subject to review by the California Coastal Commission:
• Held between Memorial Day and Labor Day;
• Occupies all or a portion of the beach; and
• Involves a charge for general public admission seating (not including participant entry fees).

Building and Safety Review
Per Chapter 31 of the California Building Code, as adopted by Hermosa Beach Municipal Code 15.04.010, a building permit and plan review is required when any special event on outdoor public spaces includes the temporary installation of the following structures:
• Awnings or canopies
• Marquees - A sign painted on, attached to, or supported by a marquee on a temporary building wall which supports the marquee
• Signs - A ground sign supported by one or more uprights, poles or braces or a sign wholly supported by a sign structure, or a portable sign with the surface temporarily fixed to a structure that is moved periodically
• Towers - A structure designed and constructed to support antennas • Antennas - Wires, poles, rods, reflecting discs or similar devices used for the transmission of electromagnetic waves
• Swimming pools - A structure intended for swimming or recreational bathing that contains water over 18 inches deep
• Relocatable buildings
• Generators, or any other temporary power source
• Temporary structures or tents that exceed 10’ x 10’ that cover an area greater than 120 square feet, including connecting areas or spaces with a common means of egress or entrance that are used or intended to be used for the gathering together of 10 or more persons. • Stages
• Trusses
• Electrical equipment
• Mechanical equipment
• Heaters
• Large-scale ventilation equipment
Following event approval, event producers will be responsible for applying for the necessary permits through the City’s Community Development Department.
• Any event with temporary installation of any of the aforementioned structures, requires the event producer to submit an application for a Building Permit. • If electrical equipment, temporary power sources, or generators would be used, the event producer must submit an application for a Electrical Permit in addition to the Building Permit. • If mechanical equipment, heaters, or large-scale ventilation equipment would be used, the event producer must submit an application for a Mechanical Permit in addition to the Building Permit.

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• If plumbing equipment, pools, or water supply lines would be used, the event producer must submit an application for a Plumbing Permit in addition to the Building Permit. This is not required for the use of portable restrooms.

Applications are available on the City’s website. Plan review and permit fees would be applied and are determined by the level of review required. Special Event Permits will not be issued until all appropriate Building and Safety permits have been provided to the Community Resources Department.

Filming or Still Photo Permit
A Film/Still Photo Permit is required for any event recording or photographing activities resulting in commercial use. Information about professional filming permits may be obtained on the City’s website.

Emergency Action Plan
It is the event producer’s responsibility to have a comprehensive emergency action plan to the City that proposes the steps to be taken for crisis situations, such as event shut down due to severe weather, fire, active hostile attack, or for a missing person, medical emergency or threat of violence. Event producers are also responsible for providing an evacuation plan, including a script for the evacuation announcement and the means to how the evacuation plan and locations will be communicated to event attendees. The event producer’s proposed plan will be evaluated and formalized with the Emergency Management Coordinator in the City Manager’s office.

Trash
Event producers cannot leave any trash at any event site outside of the permanent trash receptacles and may be required to secure additional containers, dumpsters, or services from Athens at a cost borne by the event producer.

Accessibility Plan
It is the event producer’s responsibility to comply with all City, County, State and Federal disability access requirements applicable to the event, including the American with Disabilities Act (ADA). All indoor and outdoor sites, activities and programs must be accessible to persons with disabilities.

Amplified Sound
Event producers are required to obtain an Amplified Sound Permit if the event intends to use a loudspeaker or sound amplifying equipment for the purpose of giving instructions, directions, lectures, or transmitting music. The Chief of Police will consider the following in the issuance of Amplified Sound Permits:
• The volume and intensity of the noise;
• Whether the noise is prolonged and continuous;
• How the noise contrasts with the ambient noise level; • The proximity of the noise source to residential and commercial uses; • The time of day; and
• The anticipated duration of the noise.

Speakers must be facing westward (towards the ocean) at all times.

Food, Beverage, or Merchandise Sales
In accordance with HBMC Section 12.20.300, the sale of food, non-alcoholic beverages, or branded merchandise from the event producer on the beach is allowed for events approved through the Special Events Permit Program. The sale of these items from any vendor other than the event producer, or any other commodity, merchandise, wares, products, or service on the beach is not allowed. Event producers wishing to sell within these guidelines would be responsible for obtaining a business license from the City, and for obtaining any applicable food or beverage permits through the County of Los Angeles Department of Public Health.

Requests for alcohol on the beach will not be considered.

For events not on the beach, the sale of food, non-alcoholic beverages, alcoholic beverages, or merchandise may be considered through the Special Events Permit Program. The event producer would be responsible for ensuring any vendors associated with its event has a current business license with the City and for obtaining any applicable food or beverage permits through the County of Los Angeles Department of Public Health. If the sale of alcohol is approved through the Special Event Permit Program, the event producer must secure the appropriate license from the State of California Department of Alcohol Beverage Control (ABC). The City may place restrictions on the way in which alcohol is managed at a proposed event and/or a requirement of

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security officers and/or assigning City staff to monitor the cost of such services shall be borne by the event producer.

Security
City staff or law enforcement may deem a special event warrants the presence of one or more Police Officers or security personnel and the cost of such services shall be borne by the event producer. Security personnel must be licensed, in uniform and are subject to approval by the City.

Insurance
At least ten (10) days prior to the event, event producers will provide the City with a certificate of insurance providing liability insurance with the following requirements:

Event producer agrees to furnish the City of Hermosa Beach evidence of comprehensive general liability insurance in the form of a certificate naming "the City of Hermosa Beach, its officers, agents, volunteers, and employees as additional insureds." This exact verbiage is required. Event producer shall notify the City at least thirty (30) days prior to the termination, reduction, cancellation, suspension, modification, or expiration of the policy. Notwithstanding the foregoing, Event producer shall maintain insurance coverage meeting the standards outlined in this Section at all times during the term of the activity or activities for which the Event producer submitted its application, as reflected in and permitted by this Agreement. All certificates are subject to approval of the City’s Risk Manager.

Coverage shall be at least as broad as Insurance Services Form CG 00 01 covering commercial general liability on an "occurrence" basis, including property damage, bodily injury, death, and personal and advertising injury with limits no less than two million dollars ($2,000,000) per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Agreement, or the general aggregate limit shall be twice the required occurrence limit. The City reserves the right to request greater or lesser amounts of insurance coverage.

If the use includes athletic activities, shall provide evidence of that the commercial general liability insurance includes coverage for injuries to athletic participants and participant accident insurance.

If the Event producer maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

Event Day Expectations
In order to immediately address any issues or changes that may arise during the course of an event, producers are responsible for:
• Providing contact information for an event representative that City staff may reach at any time during the event.
o The assigned event representative must be on-site and may not actively participate in the event.
• Maintaining copies of all applicable Special Event Permits and any other permits issued by the City onsite during the event.

Compliance
Applicable Codes + Regulations
The City of Hermosa Beach Municipal Code governs the approval, review, and enforcement of events. The Special Events Policy Guide must be strictly adhered to and all pertinent City Ordinances shall be enforced. The sections of the Hermosa Beach Municipal Code relevant to events include, but are not limited to:

Title 8 – Health and Safety

8.24 Noise Control

8.64 Ban on Polystyrene Food Service Ware
Title 10 – Vehicles and Traffic

10.28 Loading and Unloading

10.32 Stopping, Standing and Parking
Title 12 Street, Sidewalks and Public Places

12.20 Beach and Strand Regulations

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12.28 Parks, Playgrounds and Other Public Areas

12.30 Special Events on Public Property
Environmental Requirements
Events in Hermosa Beach are expected to implement the following measures to reduce impacts and costs to the environment, the city, and the community.

MEASURE
Recycling and Waste Reduction

1. Reduce waste and single-use items
No single-use paper, plastics, packaging, and décor items Reduce size/bulk of plates, containers, cups
Use products with high recycled content
No sale or give-away of single-use plastic drinking water bottles.

At 'beer or drink gardens' use recycled or compostable cups Recycle fry-grease for bio-diesel fuels
Limit and reduce size of handouts, flyers and giveaways

2. Recycling containers:

Place well-marked recycle containers adjacent to every trash container Provide onsite 'monitors' directing people to recycling at prime locations or provide secondary trash sorters

3. Staging
Recycle or reuse event construction materials
Use ‘no emission/no VOC’ paints/sealants

4. Transportation
No-idling policy for all vehicles
Sponsor free shuttle or low-cost bus passes
Use electric, hydrogen, hybrid or CNG vehicles

4. Energy
Use energy-efficient lighting
Turn lighting and devices off when not in use
Turn off generators when not in use for significant period Use alternative energy (solar, wind, fuel cell) to supply some power Use alternative fuel generators (CNG, fuel cell, biodiesel)

5. Marine environment
No hosing of surfaces
Full containment of all wastes
Full containment of all six-pack plastic rings. Cut rings prior to disposal

6. Education
Event and vendors must have waste and recycling a prominent theme Ensure vendors and service providers with green measures

7. Monitoring
Report on compliance with above applicable measures

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Applicable Fees
All events are subject to an application fee, daily category fees, and additional fees established by resolution of the City Council and any additional costs incurred by the City on behalf of the event. Payment of event fees is due upon receipt. The Community Resources Department has the discretion to revoke a permit if all applicable fees are not paid in a timely manner. Special Event Permit fees are subject to change. Additional fees may apply due to required staffing and/or services from the City of Hermosa Beach’s Community Development Department, Police Department, Public Works Department and/or the Los Angeles County Fire Department.

Current Fee Schedule
Event Categories Fee
Category I
Participant plus spectator crowd less than 500 per event day.

Non-profit: $2 per registrant
and roster of participants
due to City
Commercial: 70/30
split of proceeds
and roster of participants
due to City
Category II
Participant plus spectator crowd more than 500 but less than 3,000 per event day;
• Impacts public areas for no longer than one day including set-up and tear-down; and
• Is conducted in the off-season (not between Memorial Day and Labor Day) and not on any holiday.
$3,270 per event day
Category III
Participant plus spectator crowd more than 500 but less than 3,000 per event day;
• Impacts public areas for more than one day including set-up and tear-down; and
• Is conducted in the Peak Season (between Memorial Day and Labor Day) or on any holiday; or
Participant plus spectator crowd more than 3,000 but less than 5,000 per event day.
$3,599 per event day
Category IV
Participant plus Spectator crowd exceeds 5,000 per event day. $6,544 per event day Additional Fees Fees
Commercial Application Fee - non-refundable $1,028
Non-Profit Application Fee - non-refundable $685
Pass-Thru Application Fee - non-refundable $343
Amplified Sound Permit $201
Additional Fees Cont’d Fees
Pier Plaza Use Fee $13,697 per event day
Event Co-sponsor* $346 each
Event Set-Up/Tear-Down $310 per location, per day
Community Resources Staff $411 per day
Parking Space Fee Fees vary based on parking location
*The Event Co-sponsor fee is charged for each organization listed as a presenting sponsor of the event on any or all marketing materials for the event.

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Damage Deposit
Monetary deposits, bonds and other security may be necessary to guarantee performance of all required conditions, clean-up and repair of any City property or facilities damaged as a result of the event. Events may be required to submit a deposit to cover any potential damage to City facilities. All or a portion of the deposit may be refunded upon post event inspection. Events will be billed for the costs to repair or replace any City property damaged as a result of the event if the damage exceeds the deposit provided.

Refund/Cancellation Policy
Once a permit is approved and issued, daily category fees or additional fees may be refunded when written notice is given to the Community Resources Department at least two weeks prior to the event date.

Fee Waiver Grants
To support qualified organizations that have received approval to hold their event, the City provides event fee waiver grant opportunities to assist in its success by relieving the financial burden associated with the cost of the City’s event fees. Events and organizations that qualify for a long-term agreement or in contract are not bound to the terms of this policy. The annual award limit of fee waiver grants is approved by the City Council each fall for the upcoming calendar year. Grants will be awarded up to a maximum of $2,500 per event or a 50% reduction of indirect City event fees, whichever is the lesser amount. Fee waiver grants may only be used toward indirect costs charged by the City; direct costs are not eligible for and organizations are required to pay those in full. The minimum amount of a requested fee waiver grant must total at least $250.

Eligibility
In order to be eligible to apply for a fee waiver grant, the event must be a returning event to the City. Fee waiver grants will not be considered for new events or events taking place during the Peak Season (between Memorial Day and Labor Day). Following approval of an event, a completed Special Event Fee Waiver Grant Application is required to be submitted to the Community Resources Department at least 60 days prior to the event. The request will be reviewed by the Parks, Recreation, and Community Resources Advisory Commission at one of its regularly scheduled meetings for consideration of approval.

Event producers will be requested to demonstrate the following:
• A financial need or other economic justification to be considered for a fee waiver grant; • A positive community benefit through the organization or its event by meeting at least two of the following criteria:
• The organization and/or event serves, involves, and/or promotes Hermosa Beach, its residents, schools, and/or businesses;
• The organization and/or event can demonstrate broad community support and sponsorship; • The event appeals to a wide segment of community members; • The organization and/or event enhances the quality of life to the Hermosa Beach community; offering recreational, cultural, social, and or and/or educational activities of interest to the community;
• The organization can demonstrate a commitment to supporting the City’s active and healthy lifestyle as a result of the event; and/or
• The organization/and or event addresses an unmet community need. • A positive economic impact as a result of the event by providing the following information:
• If the event is consecutive days, data indicating the total number of participants that utilize overnight lodging in the City of Hermosa Beach; and
• Data indicating the participants spending in Hermosa Beach during the duration of the event at any of the businesses in the City of Hermosa Beach.

Additionally, event producers must be able to fully fund their event should they not receive a fee waiver grant and may not be dependent on the fee waiver grant to determine their ability to hold the event.

Events specifically prohibited from receiving a fee waiver grant include those events that:
• Promote, advocate, or advance a political message or belief. • Projects or organizations who have unsatisfactorily fulfilled its obligations from previous fee waiver grants.

Obligations

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Organizations approved for a fee waiver grant will be required to complete the following:
• Include that the event “is brought to you with support from the City of Hermosa Beach” on all marketing materials. The City requests this exact verbiage be used. o A copy of event marketing materials with this exact verbiage must be provided to the City prior to the City’s issuance of the Special Events Permit.
• A formal presentation to the Parks, Recreation and Community Resources Advisory Parks, Recreation, and Community Resources Advisory Commission at one of its regular meetings no more than 60-days following the event. The presentation shall include discussion of:
o Number of attendees.
o Beneficiary of funds raised by the event (if applicable). o Overview of event budget and financial outlook.
o Overview of the community benefit and/or positive economic impact to the City of Hermosa Beach.

Disqualification
Failure to complete these requirements in accordance with this policy shall automatically disqualify the organization from submitting a future request to receive a fee waiver grant for the remainder of the current calendar year plus one additional calendar year.

If any information submitted as part of the Special Event Fee Waiver Grant is found to be fraudulent, event approvals already granted for the remainder of the calendar year will be automatically revoked. While the organization will be permitted to reapply for approval of event(s) in the following calendar year, it will no longer be eligible to apply for a fee waiver grant.

Long-term Agreements
The City of Hermosa Beach recognizes the value in hosting a variety of beloved community events that help create a balanced and enjoyable events calendar for its residents. To support and develop a long-term approach to the scheduling of events, eligible events can qualify for a long-term agreement (LTA) with the City.

Eligibility
In order for an organization to be eligible for consideration of a long-term agreement, the event(s) must meet at least three of the following:
• The event(s) must qualify as an Impact Level II or III (per the Impact Worksheet), and at least one of the following:
o Have a combined estimated total of 5,000 people in attendance; or o The event must be at least two (2) consecutive days (including setup and teardown). • Have held its event in Hermosa Beach for at least three consecutive years • The event must be produced by an organization that serves, involves, and/or promotes Hermosa Beach’s coastal lifestyle, its residents, schools, and/or businesses; and • The organization or event producer must be able to demonstrate how its programs (outside of those provided at the event) provide a positive impact to the City including enhancements to quality of life to the Hermosa Beach community; or the offering of recreational, cultural, social, and/or educational activities of interest to the community.
• The event can demonstrate:
o A community benefit; or
o A positive economic impact as a result of the event.

Event producers will be requested to demonstrate a positive community benefit through the organization or its event by meeting at least two of the following criteria:
• The organization and/or event serves, involves, and/or promotes Hermosa Beach, its residents, schools, and/or businesses;
• The organization and/or event can demonstrate broad community support and sponsorship; • The event appeals to a wide segment of community members; • The organization and/or event enhances the quality of life to the Hermosa Beach community; offering recreational, cultural, social, and or and/or educational activities of interest to the community; • The organization can demonstrate a commitment to supporting the City’s active and healthy lifestyle as a result of the event; and/or

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• The organization/and or event addresses an unmet community need.

Event producers will be requested to demonstrate a positive economic impact as a result of the event by providing the following information:
• If the event is consecutive days, data indicating the total number of participants that utilize overnight lodging in the City of Hermosa Beach; and
• Data indicating the participants spending in Hermosa Beach during the duration of the event at any of the businesses in the City of Hermosa Beach.

Upon request of an organization whose event does not satisfy one or more of the above eligibility criteria, the City Council may authorize such organization to apply for an LTA where its event provides a demonstrable or differentiated benefit to the community or a service that the City would otherwise be unable to provide.

Term Limits
LTA’s shall be for no less than two (2) years but shall not exceed a maximum of three (3) years unless otherwise determined by the City Council.

Procedures
The following steps are required to guide the development and implementation of an LTA:

1. Submittal of an LTA Application and corresponding letter to the Community Resources Department demonstrating how the organization meets the criteria.

2. Review and recommendation for City Council approval by the Parks, Recreation and Community Resources Advisory Commission.

3. Review and approval by the City Council to begin LTA negotiations with City staff.

4. LTA negotiations and development.

5. Presentation of the final LTA to the City Council for approval.

Obligations
Organizations whose event(s) are approved through an LTA are required to provide a formal presentation to the Parks, Recreation, and Community Resources Advisory Commission at one of its regular monthly meetings no more than 60 days prior and 60 days following its event(s). The pre-event presentation shall include a general event overview including anticipated number of attendees; an overview of the event footprint and individualized setup; and its anticipated impact(s) to the community, etc. The post-event presentation shall include a general overview including the actual number of attendees; actual impact(s) to the community; and any event struggles and successes.

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2024
City of Hermosa Beach
Special Event Permit Application Overview
Event Title: Los Angeles (LA) Kings Smartwater Hydration Zone and Sprite Chill Zone Impact Level: II
Applicant Name: Jennifer Pope
Organization Name: LA Kings
Non-Profit: NO/YES
Event Date(s): Monday, September 16 – Wednesday, September 18 (set-up), Thursday, September 19-Tuesday, September 24 (event), and Wednesday, September 25 (teardown) Event Time: 10:00am-7:00pm each event day
Event Summary: The LA Kings would partner with Coca Cola to launch the start of its 2024-25 season and promote Coca Cola products: Sprite Chill, Smartwater and Coke Zero Sugar. The LA kings would build a sport court rink for members of the community to experience ball hockey, hockey and fitness drills and games, interact with members of the LA Kings and sample Coca Cola products. The LA Kings would include sustainability messaging in event marketing and event elements and would hope to partner with the City and Heal the Bay on its annual Coastal Cleanup Day. The LA Kings would have the LA Kings Mobile Game Truck and photo opportunities on Sunday, September 22.

Returning Event: NO/YES
Event Location (Site Map Attached): South of Pier (all days) and Schumacher Plaza and Pier Plaza (Sunday, September 22)
Estimated Number of Participants: 500
Estimated Number of Spectators: 1,000
Age of Participants: All Ages
Participant Fee: None
Parking: Yes
Amplified Sound: Yes (DJ)
Generator(s): Yes
Fenced Area(s): No
Stage(s), Structure(s) or Tent(s): Yes – sport court rink (52’ W by 96’ L), benches, and tents Security: Yes
Sponsor(s): Yes
Vendor(s): None
Filming/Still Photography: Yes
Estimated Fees Payable to the City
Application (Commercial) $1,028
Category II $3,270 per event day x 6 event days = $19,620

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Set-up $310 per location, per set-up day x 1 location x 3 set-up days = $930 Teardown $310 per location, per teardown day x 1 location x 1 teardown day = $310 Pier Plaza Use $13,697 per day x 1 day (Sunday, September 22, 2024) = $13,697 Amplified Sound $201
Co-sponsor $346
Parking TBD
*Additional fees to apply due to required staffing and/or services from the City of Hermosa Beach’s Community Resources Department, Community Services Department, Public Works Department, Police Department and the Los Angeles County Fire Department.

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Note: Bleachers to be replaced by benches (location TBD) and tents may be relocated

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TENTATIVE
2024 SPECIAL EVENTS

CALENDAR
City of Hermosa Beach
Community Resources Department
710 Pier Avenue, Hermosa Beach, CA 90254
(310) 318-0280
[email protected]

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Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II
7 Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II
8 9 10 11 12 13 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
14 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
15 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
16 17 18 19 20
21 22 23 24 25 26 27 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
28 29 30 31
January 2024
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted Event
City Contracted Event

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Sun Mon Tue Wed Thu Fri Sat
1 2 3 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
26 27 28 29 Beach Tennis Tournaments
Beach Tennis Courts
(Set-up)
February 2024
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted Event
City Contracted Event

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March 2024
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted Event
City Contracted Event
Sun Mon Tue Wed Thu Fri Sat
1 Beach Tennis Tournaments
Beach Tennis Courts
2 Beach Tennis Tournaments
Beach Tennis Courts
3 Beach Tennis Tournaments
Beach Tennis Courts
4 5 RUHS Volleyball Matches
North Volleyball Courts
6 7 RUHS Volleyball Matches
North Volleyball Courts
8 9 HBLL Opening Day
Clark Field
Impact Level II
10 11 12 RUHS Volleyball Matches
North Volleyball Courts
13 14 RUHS Volleyball Matches
North Volleyball Courts
15 16 St. Patrick’s Day
Parade
Downtown
Impact Level III
17 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
18 19 RUHS Volleyball Matches
North Volleyball Courts
20 21 RUHS Volleyball Matches
North Volleyball Courts
22 Hearts of Hermosa
Community Center
(Set-up)
Impact Level III
23 Hearts of Hermosa
Community Center
Impact Level III
24 Hearts of Hermosa
Community Center
(Tear-down)
Impact Level III
25 26 RUHS Volleyball Matches
North Volleyball Courts
27 28 RUHS Volleyball Matches
North Volleyball Courts
29 30
31 Easter Sunrise Mass
South of Pier

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April 2024
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted Event
City Contracted Event
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
7 8 9 RUHS Volleyball Matches
North Volleyball Courts
10 11 Beach Tennis Tournaments
Beach Tennis Courts
(Set-up)
RUHS Volleyball Matches
North Volleyball Courts
12 Beach Tennis Tournaments
Beach Tennis Courts
13 CBVA
North Volleyball Courts
Beach Tennis Tournaments
Beach Tennis Courts
14 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
Beach Tennis Tournaments
Beach Tennis Courts
15 16 RUHS Volleyball Matches
North Volleyball Courts
17 18 RUHS Volleyball Matches
North Volleyball Courts
19 20 Sidewalk Sale
Hermosa Avenue, Pier Avenue & Pier Plaza
Impact Level II
State of the Art
Cypress Ave. & 6th St.
21 Sidewalk Sale
Hermosa Avenue, Pier Avenue
& Pier Plaza
Impact Level II
AAU Southern Pacific Grand
Prix Series
North Volleyball Courts
22 Rams Draft Experience
South of Pier
(Set-up)
(
23 SCVA
Day at the Beach
North Volleyball Courts
Rams Draft Experience
South of Pier
(Set-up)
24 Rams Draft Experience
South of Pier, Schumacher
Plaza, and Pier Plaza
(Set-up)
25 RUHS Volleyball Matches
North Volleyball Courts
Rams Draft Experience
South of Pier, Schumacher
Plaza, and Pier Plaza
26 Surfers Walk of Fame
Kick-off Party
Community Theatre
impact Level II
Rams Draft Experience
South of Pier, Schumacher
Plaza, and Pier Plaza
(
27 Surfers Walk of Fame
Spyder Surf Fest
Pier Plaza
Impact Level III
Rams Draft Experience
South of Pier
(
28 Waterman’s Surf Series
South of Pier
Rams Draft Experience
South of Pier
29 RUHS Volleyball Matches
North Volleyball Courts
Rams Draft Experience
South of Pier
30 Rams Draft Experience
South of Pier

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May 2024
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted Event
City Contracted Event
Sun Mon Tue Wed Thu Fri Sat
1 Rams Draft Experience
South of Pier
2 Rams Draft Experience
South of Pier
3 Rams Draft Experience
South of Pier
(Tear-down)
4 Classic Car Show
Schumacher Plaza &
Pier Plaza
Impact Level II
5 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
Your are Enough 5k
Schumacher Plaza & Strand
north of Pier
6 7 8 9 10 11 CBVA
North Volleyball Courts
Night at the Ballpark
Clark Field
Impact Level II
12 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
13 14 15 16 17 18
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
19 20 21 22 23 Fiesta Hermosa
Downtown
(Set-up)
Impact Level III
24 Fiesta Hermosa
Downtown
(Set-up)
Impact Level III
CBVA
North Volleyball Courts
(Set-up)
25 Fiesta Hermosa
Downtown
Impact Level III
CBVA
North Volleyball Courts
Impact Level III
26 Fiesta Hermosa
Downtown
Impact Level III
CBVA
North Volleyball Courts
27 Fiesta Hermosa
Downtown
Impact Level III
CBVA
North Volleyball Courts
(Tear-down)
28 Fiesta Hermosa
Downtown
(Tear-down)
Impact Level III
29 30 Beach Tennis Tournaments
Beach Tennis Courts
(Set-up)
31 Beach Tennis Tournaments
Beach Tennis Courts

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June 2024
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted Event
City Contracted Event
Sun Mon Tue Wed Thu Fri Sat
1 SoCal
Beach Foundation
North Volleyball Courts
Beach Tennis Tournaments
Beach Tennis Courts
2 Beach Tennis Tournaments
Beach Tennis Courts
HBLL Closing Day
Clark Field
Impact Level II
3 4 5 6 7 Fine Arts Festival
Community Center Lawn
(Set-up)
Impact Level III
8 Fine Arts Festival
Community Center Lawn
Impact Level III
South Bay Paddle
South of Pier
9 Fine Arts Festival
Community Center Lawn
Impact Level III
SoCal Beach Foundation
North Volleyball Courts
10 11 12 13 14 SCVA
Day at the Beach
North Volleyball Courts
(Set-up)
15 SCVA
Day at the Beach
North Volleyball Courts
16 17 U19 World Championship
and World University Trials
North Volleyball Courts
18 U19 World Championship
and World University Trials
North Volleyball Courts
19 U19 World Championship
and World University Trials
North Volleyball Courts
20 U19 World Championship
and World University Trials
North Volleyball Courts
21 22 Nothing Weekend
23 Nothing Weekend 24 25 26 27 28 29 Smackfest Co-ed 4’s Volleyball Tournament
North Volleyball Courts
30 SCVA
Day at the Beach
North Volleyball Courts

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July 2024
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted Event
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 JVA/BVCA
Hermosa Beach National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Set-up)
Impact Level III
7 JVA/BVCA
Hermosa Beach National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
8 JVA/BVCA
Hermosa Beach National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
9 JVA/BVCA
Hermosa Beach National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
10 JVA/BVCA
Hermosa Beach National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
Shakespeare by the Sea
Valley Park
Impact Level I
11 JVA/BVCA
Hermosa Beach National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
Shakespeare by the Sea
Valley Park
Impact Level I
12 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Set-up)
Impact Level III
13 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
14 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
15 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
16 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
17 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
18 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
19 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
20 AVP Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Set-up)
Impact Level III
21 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Set-up)
Impact Level III
22 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts)
Impact Level III
23 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
24 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

25 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
26 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
27 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
28 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
29 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Tear-down)
Impact Level III
30 31 International
Surf Festival
North & South of Pier
(Set-up)
Impact Level III

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August 2024
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted Event
City Contracted Event
Sun Mon Tue Wed Thu Fri Sat
1 International
Surf Festival
North & South of Pier
(Set-up)
Impact Level III
2 International
Surf Festival
North & South of Pier
Impact Level III
3 International
Surf Festival
North & South of Pier &
North Volleyball Courts (CBVA)
Impact Level III
Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
4 International
Surf Festival & CBVA
North & South of Pier
Impact Level III
Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
5 International
Surf Festival
North & South of Pier
(Tear-down)
Impact Level III
6 7 8 9 Triathlon
Downtown
(Set-up)
Impact Level III
10 Triathlon
Downtown
(Set-up)
Impact Level III
11 Triathlon
Downtown
Impact Level III
CBVA
North Volleyball Courts
12 13 14 15 16 Beach Tennis Tournaments
Beach Tennis Courts
(Set-up)
17 Epic Days
South of Pier
Impact Level II
Beach Tennis Tournaments
Beach Tennis Courts
18 Epic Days
South of Pier
Impact Level II
Beach Tennis Tournaments
Beach Tennis Courts
19 20 21 22 23 24 Nothing Weekend
25 Nothing Weekend 26 27 28 29 30 CBVA
North Volleyball Courts &
Schumacher Plaza
(Set-up)
31 CBVA
North Volleyball Courts &
Schumacher Plaza

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Sun Mon Tue Wed Thu Fri Sat
1 CBVA
North Volleyball Courts &
Schumacher Plaza
2 3 4
Hermosa Beach Open
North Volleyball Courts
(Set-up)
5 Hermosa Beach Open
North Volleyball Courts
6 Hermosa Beach
Concert Series
South of Pier
(Set-up)
Impact Level III
Hermosa Beach Open
North Volleyball Courts
7 Movies at the Beach
South of Pier
(Utilizing Hermosa Beach Concert
Series Infrastructure)
Impact Level III
(PENDING APPROVAL)
Hermosa Beach Open
North Volleyball Courts
8 Hermosa Beach
Concert Series
South of Pier
Impact Level III
9 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only)
Impact Level III
10 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only)
Impact Level III
11 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only)
Impact Level III
12 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only)
Impact Level III
13 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only)
Impact Level III
14 Movies at the Beach
South of Pier
(Utilizing Hermosa Beach Concert
Series Infrastructure)
Impact Level III
(PENDING APPROVAL)
15 Hermosa Beach
Concert Series
South of Pier
Impact Level III
16 Hermosa Beach
Concert Series
South of Pier
(Tear-down)
Impact Level III
LA Kings
Smartwater Hydration
Zone and Sprite Chill Zone
South of Pier
(Set-up)
(PENDING APPROVAL)
17 LA Kings
Smartwater Hydration
Zone and Sprite Chill Zone
South of Pier
(Set-up)
(PENDING APPROVAL)
18 LA Kings
Smartwater Hydration Zone
and Sprite Chill Zone
South of Pier
(Set-up)
(PENDING APPROVAL)
19 LA Kings
Smartwater Hydration Zone
and Sprite Chill Zone
South of Pier
(PENDING APPROVAL)
20 LA Kings
Smartwater Hydration Zone
and Sprite Chill Zone
South of Pier
(PENDING APPROVAL)
21 Coastal Cleanup Day
Schumacher Plaza,
North & South of Pier
Impact Level I
Glow Ride
for Cystic Fibrosis
Schumacher Plaza &
Strand north of Pier
LA Kings Smartwater
Hydration Zone
and Sprite Chill Zone
South of Pier
(PENDING APPROVAL)
22 SoCal
Beach Foundation
North Volleyball Courts
LA Kings
Smartwater
Hydration Zone
and Sprite Chill Zone
South of Pier, Schumacher Plaza
and Pier Plaza
(PENDING APPROVAL)
23 LA Kings
Smartwater
Hydration Zone
and Sprite Chill Zone
South of Pier
(PENDING APPROVAL)
24 LA Kings
Smartwater
Hydration Zone
and Sprite Chill Zone
South of Pier
(PENDING APPROVAL)
25 LA Kings
Smartwater
Hydration Zone
and Sprite Chill Zone
South of Pier
(Teardown)
(PENDING APPROVAL)
26 27
Locale 90254
Hermosa Avenue, & Lot A
(Set-up)
Impact Level III
28 Locale 90254
Hermosa Avenue, & Lot A
Impact Level III
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
29 Locale 90254
Hermosa Avenue, & Lot A
Impact Level III
30 September 2024
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted Event
City Contracted Event

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October 2024
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted Event
City Contracted Event
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 Beach Tennis Tournaments
Beach Tennis Courts
(Set-up)
5 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
Beach Tennis Tournaments
Beach Tennis Courts
6 Beach Tennis Tournaments
Beach Tennis Courts
7 8 9 10 11 12
13 Walk to End Alzheimer's
Schumacher Plaza and
Strand north of PIer
14 15 16 17 18
Community Movie Night:

Carrie
Community Theatre
Impact Level I
19 Pumpkins in the Park
Edith Rodaway Park
Impact Level II
VOLLEY4SOUND
North Volleyball Courts
20 Skechers Pier to Pier
Friendship Walk
Schumacher Plaza and
Strand north of PIer
Impact Level III
21 22 23 24 25 Beach Tennis Tournaments
Beach Tennis Courts
(Set-up)
26 Beach Tennis Tournaments
Beach Tennis Courts
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
27 Beach Tennis Tournaments
Beach Tennis Courts
28 29 30 31

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Sun Mon Tue Wed Thu Fri Sat
1 2 Sandy Sauté
North of Pier
3 4 5 6 7 8 9
10 11 Veterans Day
Wreath Laying
Ceremony
Community Center
East Lawn
Impact Level II
12 13 14 15 16
17 18 19 20 21 22 Hermosa for the
Holidays
Downtown
(Set-up)
Impact Level III
23 Hermosa for the
Holidays
Downtown
Impact Level III
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
24 Hermosa for the
Holidays
Downtown
Impact Level III
25 26 27 28 29 30
November 2024
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted Event
City Contracted Event

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December 2024
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted Event
City Contracted Event
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 7 Sand Snowman
Contest
North of Pier
Impact Level I
8 9 10 11 12 13
Community Movie
Night: Holiday Film
TBD
Community Theatre
Impact Level I
14 California Great
Santa Stroll
Strand North of Pier & Pier
Plaza
Impact Level III
15 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
16 17 18 19 20 21
22 23 24 25 26 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
27 28
29 Community
Chanukah Celebration
Pier Plaza &
Greenwood Park*
Impact Level II
30 31
*Menorah installation at Greenwood Park is Monday, December 23 2024, and the Menorah is removed Friday, January 3, 2025

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Off-Season Monthly Events
(Labor Day – Memorial Day) # of Special Event Days # of Days Available(out of 15) January 6 9
February 3 12
March 18 -3
April 19 -4
May (through May 26) 13 2
September (from September 3) 25 -10
October 10 5
November 5 10
December 6 9
Peak Season (Memorial Day: May 27, 2024– Labor Day: September 2, 2024) # of Special Event Days on the Beach/Strand/Pier Plaza Level I & II Event Days
(not on Level III Event Days)
& City Sponsored/Contracted
(not on Level III, II or I Event Days)
(Maximum of 25)
Level III Event Days
(Maximum of 45)
Total # of Event Days
(out of 70 total)
18 38 54
Peak Season Event Limits:

To balance coastal access with events, events on the Beach, Strand & Pier Plaza will be limited to the following number of events during the peak summer season (Memorial Day to Labor Day – approximately 100 days over the summer):
o Maximum of 45 days used by Level III Events
o Maximum of 25 days used by Level I & II Events, & City Sponsored/Contracted Events (on days not used by Level III Events) City Sponsored or City Contracted Events, & Long-term Agreement Events are categorized by their Impact Level

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City of Hermosa Beach | Page 1 of 4
Meeting Date: July 23, 2024
Staff Report No. 24-CMO-024
Honorable Mayor and Members of the Hermosa Beach City Council

PURCHASE OF TRASH RECEPTACLES FOR USE ON CITY RIGHT-OF-WAY (Environmental Programs Manager Douglas Krauss)
Recommended Action:

Staff recommends City Council:

1. Authorize the issuance of a Purchase Order to Victor Stanley, LLC under a qualified cooperative purchase agreement through Equalis Group, LLC in the amount of $249,326 to purchase 130 trash receptacles (Attachments 1 and 2); and

2. Appropriate additional funds from the AB 939 Solid Waste fund in the amount of $118,326 to cover the purchase.

Executive Summary:

The City currently maintains approximately 330 public trash receptacles of various styles and conditions. Due to the cost of repair and service challenges with the current receptacles, staff recommends replacement with a modernized stainless steel design. As a first phase of the project, staff requests authorization to issue a purchase order in the amount of $249,329 to Victor Stanley, LLC for 130 receptacles. To complete the project efficiently and economically, staff proposes to utilize a competitively bid cooperative purchasing agreement through Equalis Group, LLC as allowed by the City of Hermosa Beach Municipal Code (HBMC).

Background:

The City currently owns and maintains approximately 330 concrete trash receptacles of various styles and conditions. In many cases, the current lids are missing or broken. The current receptacles also pose a number of challenges for service, including a design that allows water collection during rain events, making service difficult due to added weight.

Unfortunately, the estimated cost for lid replacement is nearly half the price of purchasing entirely new trash receptacles.

Staff identified cooperative purchase as a viable procurement option for a trash receptacle purchase. This procurement method allows staff to work directly with vendors awarded contracts based on the results of competitive proposal processes. Cooperative purchasing also allows the City to take advantage of the most competitive pricing by accessing pre-negotiated prices as part of national contracts. HMBC § 3.12.140(e) allows

Page 845 of 907 ends

City of Hermosa Beach | Page 2 of 4
purchases to be “made through a cooperative purchasing program utilizing purchasing agreements maintained by the State, County, or other public agencies.” Discussion:

After assessing the City’s current trash receptacles, identifying the cost of lid replacement, and gathering feedback from City Council and the community, staff recommends replacing the existing concrete receptacles currently located in the public right-of-way throughout the City. In preparation for a replacement purchase, staff obtained three prototypes and tested each of them at the City Yard. The preferred style was installed on Pier Avenue for a deployment test in 2023. Overall, the proposed new receptacle design was found to be aesthetically pleasing, durable, and much more efficient for service.

The proposed trash receptacles, as shown in the photo below, are stainless steel with bronze powder coat finish. The design includes a side door for access to the inner trash liner and a domed roof to prevent rain from entering the can. The proposed style is common and can be found in neighboring beach communities. To ensure efficiency of service, staff discussed the design with Athens Services, the contractor that currently services public trash receptacles citywide, and received assurance that this design is preferrable and would benefit operations.

The proposed replacement would result in an overall reduction in the number of public trash receptacles and would open up more space in the public right-of-way. All solid waste collected by Athens Services in Hermosa Beach is taken to a materials recovery facility where recyclables are sorted out of the trash. Consequently, there is no need for many of the separate recycling receptacles currently in the right-of-way. Staff would work with

Page 846 of 907 ends

City of Hermosa Beach | Page 3 of 4
Athens Services to monitor volumes of trash and strategically relocate receptacles as needed to ensure adequate disposal space is available for the public.

If approved, the purchase would be made through the City’s cooperative purchasing agreement with the Equalis Group, LLC. Hermosa Beach Municipal Code section

3.12.140(e) exempts from certain formal bidding procedures purchases “made through a cooperative purchasing program utilizing purchasing agreements maintained by the State, County, or other public agencies.” Cooperative purchasing also allows the City to take advantage of the most competitive pricing by accessing pre-negotiated prices as part of national and regional contracts. Staff researched similar receptacles from other cooperative purchasing agents and found the receptacles from this vendor to be most cost effective and desirable.

The vendor anticipates up to nine weeks after approval for production and delivery of the receptables. Upon delivery, Public Works Department would schedule and proceed with the removal and disposal of existing concrete receptacles in conjunction with installation of new receptacles. This work would be done incrementally by staff, starting in the downtown area, then proceeding to other targeted areas citywide.

Environmental Review:

The proposed purchase can be found to be exempt from the California Environmental Quality Act (“CEQA”) under the Common Sense exemption under CEQA Guidelines section 15061 (b)(3). The activity is covered by the common sense that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. There are no land use changes or environmental impacts created by the purchase and installation of new trash receptacles to better serve the community and support tidier and cleaner City.

General Plan Consistency:

This report and associated recommendations have been evaluated for their consistency with the City’s General Plan. Relevant policy is listed below:

Sustainability and Conservation Element
Goal 6. Hermosa Beach is a low or zero-waste community with convenient and effective options for recycling, composting, and diverting waste from landfills.

Policy:
 6.4 Multi-family and commercial recycling. Require the provision of convenient recycling options in multi-family residential and commercial uses, until singlestream services make it unnecessary to separate recycling from other materials.

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City of Hermosa Beach | Page 4 of 4
Fiscal Impact:

The total cost of purchase is $254,326 which covers the $249,326 purchase costs plus $5,000 for necessary installation hardware. Council previously approved $136,000 in the Fiscal Year 2023–24 budget. At this time, staff requests an additional $118,326 of AB 939 Solid Waste funds to be appropriated to fund the entire purchase amount.

Attachments:

1. Sales Quote

2. Equalis Group, LLC Master Agreement
Respectfully Submitted by: Douglas Krauss, Environmental Program Manager Concur: Joseph SanClemente, Public Works Director
Noted for Fiscal Impact: Viki Copeland, Administrative Services Director Legal Review: Pat Donegan, City Attorney
Approved: Suja Lowenthal, City Manager

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Page 851 of 907 ends

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Representative Sales Quote
Quote Date:

Quote No.

Project Name:

Bill To: Ship To:

Quantity Weight (lbs) Unit Cost Total Cost
130 248 $1,696.00 $220,480.00
Sub-Total $220,480.00
Tax $20,945.60
*Freight $7,900.00
Total $249,325.60
Victor Stanley Equalis Contract Number is R10-1159E
[email protected]
X Customer Signature: ___________________________________________ Date:___________________________ Model Description
A-36
Steelsites Series 36-Gallon Side-Door Litter Receptacle, Canopy Dome Lid, Latch, Black Plastic Liner, Bronze Powder Coat
Payments & POs are to be made directly out to Victor Stanley, LLC, 2103 Brickhouse Rd, Dunkirk, MD 20754 *Please DO NOT make your payment out to Avalon Amenities *Customer may be billed and responsible for any additional sales tax that may apply.

Dedicated Truck Delivery & LTL
Releasing an Order into Production: Prior to Production, Victor Stanley, LLC requires your written confirmation as well as all required payment information in order to establish the appropriate credit terms and expedite production. Orders are released into Production once Victor Stanley, LLC receives signed sales/purchase order, credit determination and (where applicable) deposit, payment bond, etc.

Payment: Sales/purchase orders and payments are to be made out to Victor Stanley, LLC Victor Stanley accepts prepayment via check or credit card (Visa and MasterCard).

Credit terms are Net 30 with approved credit. All Net 30 credit determinations are made by Victor Stanley LLC's Credit Department.

Cancellation Fee: Victor Stanley, LLC manufactures all products to specific orders, and therefore reserves the right to charge a 20% cancellation fee if your order is canceled while in Production.

It is the buyer’s sole responsibility to inspect shipment at the time of delivery, both by comparing the number of packages received to the number outlined on the Bill of Lading, and by inspecting the packaging for damage. Damage, loss, or shortage must be noted on the signed Proof of Delivery prior to the departure of the delivery driver, and must be reported within seven (7) days. Replacement cannot be guaranteed for damage, loss, or shortage not clearly noted on delivery paperwork and promptly reported.

This includes damage to materials that will be stored for later use.

All Victor Stanly, LLC products must be permanently affixed to the ground. Consult your local codes for regulations. Anchor bolts are not provided. Price does not include installation or assembly.

While the vast majority of Victor Stanley, LLC components satisfy Buy America requirements, Victor Stanley, LLC must know if there are Buy America requirements before the order is placed.

Avalon Amenities is the exclusive representative for Victor Stanley site furnishings in Southern California. Victor Stanley, LLC (VSI) is a manufacturer of site furnishings including litter receptacles, benches, tables, planters, bike racks, bollards and ash urns. Neither Avalon Amenities nor VSI are contractors or sub-contractors working on-site.

As a result, they do not have the original contract, plans, specifications or any addendums/addendas for this project. Therefore, they can only be responsible for quoting and providing the products and quantities that are the subject of the purchase order that has been provided.

To convert this into a valid purchase order to Victor Stanley, LLC kindly sign & return to [email protected] within 60 days to honor this pricing.

X Name (Please Print): ___________________________________________ Title:___________________________ City, State, Zip Code Contact Name for Delivery
310-318-0259
Contact Phone Contact Phone # for Delivery
Temecula, CA 92591 Q062405
Phone: (951) 299-9394 Fax: (951) 755-8809 City of Hermosa Beach City of Hermosa Beach City of Hermosa Beach Total shipping weight =32,240 lbs. from Dunkirk, MD.

Freight pricing is valid for 60-days from the date
of this quote.

If a lift gate truck is required, there may be an
additional charge added to the freight cost.

Ship Via: Common Carrier
Unloading is the responsibility of the receiver.

Ship Freight: Prepaid and Add
Shipping Method: FOB Factory
Estimated Lead Time: Allow 7 to 9 weeks for
production of your order
Company Company
Jennifer McMurrough 555 6th St
Contact Name Address
1315 Valley Dr Hermosa Beach, CA 90254
Contact Email
Address City, State, Zip Code
Hermosa Beach, CA 90254
31915 Rancho California Rd, Suite 200-324 updated June 18, 2024 Victor Stanley, LLC as represented by: Page 1 of 2
Attn: David Skalka, President This Sales Order for Victor Stanley, LLC in Dunkirk MD is [email protected] valid for 60 days.

Exclusive Representatives of the Victor Stanley Product Line in Southern California Page 853 of 907 Representative Sales Quote
Quote Date:

Quote No.

Project Name:

7.) Is there a required delivery date (Memorial, Special Event, Grand Opening, etc.)? Expediting production schedule fees may apply._________

8.) We realize that projects funded by infrastructure bills may be tied to Buy America requirements; does this project have Buy America requirements? __________________________________________________________________________________________________________

1.) Online payment contact name and email address (the email address for eBilling/electronic billing)? ___________________________________

2.) If your project is state sales tax exempt, please provide a copy of your exemption form at this time. Is your project state sales tax exempt?_______________________________________________________________________________________________________________

3.) Is a liftgate needed to off load at delivery? (Lift gate fees start at $170.00 and increase with order size. Some orders may be too large to be shipped with a lift gate equipped truck. No 8' benches can include a lift gate.) ______________________________________________________

4.) If you do not need a lift gate, please verify what equipment you have to offload (forklift, pallet jack, manpower, etc.)_____________________

5.)Does your project require UV Resistant Packaging Labels? (Will the products be stored outside and/or exposed to sun/rain, etc.) UV Resistant Packaging Labels will be $20 per product. ________________________________________________________________________

6.) If your order is completed prior to the estimated lead time, may we ship your order early? If not, please provide the earliest date you can accept the products?___________________________________________________________________________________________________ Please provide the following additional information below when placing your order:

Victor Stanley, LLC as represented by: Page 2 of 2
Attn: David Skalka, President This Sales Order for Victor Stanley, LLC in Dunkirk MD is [email protected] valid for 60 days.
31915 Rancho California Rd, Suite 200-324 updated June 18, 2024 Temecula, CA 92591 Q062405
Phone: (951) 299-9394 Fax: (951) 755-8809 City of Hermosa Beach Exclusive Representatives of the Victor Stanley Product Line in Southern California Page 854 of 907 City of Hermosa Beach | Page 1 of 5
Meeting Date: July 23, 2024
Staff Report No. 24-PD-002
Honorable Mayor and Members of the Hermosa Beach City Council RENEWAL OF AXON ENTERPRISE INC. CONTRACT FOR BODY-WORN CAMERAS

AND IN-CAR (FLEET) CAMERAS
Police Chief Paul LeBaron
Recommended Action:

Staff recommends City Council:

1. Authorize the City Manager to execute a sole source five-year contract with Axon Enterprises, Inc. to purchase equipment for the Mobile Video System and Body Worn Camera System, with initial payment of $120,199 and annual payments of $87,412 for years two through five, for a total contract amount of $469,847; and

2. Approve an additional appropriation of $12,800 from the Equipment Replacement Fund to acquire an additional Mobile Video System for the expanding police fleet.

Executive Summary:

The Hermosa Beach Police Department (HBPD) currently operates 11 Mobile Video Systems (MVS) which are mounted to the interior of each patrol vehicle. The current MVS is over five years old and is based on outdated technology. HBPD also utilizes Body Worn Cameras (BWC), which are issued to all Police Officers and Community Service Officers.

HBPD contracted with Axon Enterprises, Inc. for MVS and BWC for the past five years and the current contract expired in June of 2024. Staff recommends execution of a new five-year contract with Axon Enterprises, Inc. at a not to exceed amount of $482,647, which would include an upgrade of MVS and BWC hardware and additional Mobile Video Systems to keep up to date with the latest technology.

Background:

In 2018, the Hermosa Beach City Council awarded a contract to Axon Enterprises, Inc. for the purchase and installation of an MVS and a BWC system. The Axon Fleet 1 was installed in each of the patrol vehicles and are still in use. The Axon Body 2 (BWC) was issued to all Police Officers and Community Service Officers (CSO). The combination of MVS and BWC are very effective at providing video evidence of Police Officer and CSO contacts with the community. Video evidence is used to enhance criminal prosecutions and to investigate allegations of misconduct. Video evidence from MVS and BWC is frequently shared with other law enforcement and prosecutorial agencies to assist in their investigations.

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City of Hermosa Beach | Page 2 of 5
At its March 13, 2018 meeting, City Council approved the purchase and annual service agreement for the City’s current Axon cameras. The previous contract expired in June 2024 and the technology for both systems has advanced since the last purchase, requiring new software.

Past Board, Commission, and Council Actions
Meeting Date Description
March 13, 2018 City Council awarded Axon Enterprise for the purchase of Mobile Video System and Body Worn Cameras.

Discussion:

Mobile Video System
HBPD utilizes an MVS by Axon Enterprises, Inc., which they call Fleet. In 2018, Axon was relatively new to the MVS market and developed Fleet 1. Axon Fleet has several features to activate the cameras automatically and minimize the risk of officers trying to activate cameras when they should be focused on potential threats. For example, when an officer activates their emergency lights, the Fleet cameras activate and do not require a separate activation by officers. Axon Fleet has been very successful in patrol vehicles, but is now more than five years old. Since 2018, Axon improved the design and technology and now offers Fleet 3. Fleet 3 can provide alerts, live-mapping, and livestreaming to supervisors during critical incidents. The most significant advancement of Fleet 3 is the integrated Automatic License Plate Reader (ALPR). The ALPR technology of Axon would integrate with the Flock Safety platform which is the current ALPR system utilized by the HBPD.

To upload Fleet video from the vehicle to HBPD’s Digital Evidence Management System (DEMS), a dedicated router was purchased and installed in each vehicle. The routers Axon uses are Cradlepoint routers, which are near the end of their service life. In addition to the routers, the City purchased and installed a dedicated wireless offload server at the HBPD station. After Fleet video is recorded, it is stored in the router and later transferred wirelessly to the wireless offload server and then to the DEMS. The name for Axon’s DEMS is Evidence.com.

Over the last few years, HBPD experienced several issues with the MVS due to the natural wear and tear of the equipment. Staff recommends replacing the MVS and upgrading to Fleet 3. Staff also recommends the purchase of an ALPR license for each of the vehicles to be integrated with HBPD’s current ALPR system through Flock.

HBPD currently has 11 patrol vehicles with one MVS installed in each. Due to a national vehicle shortage and high demand for hybrid vehicles, City Council approved the purchase of four electric Chevy Blazers. With an additional vehicle being integrated to the patrol fleet, staff requests authorization for the purchase of an additional MVS not to exceed $12,800 of the total cost included in the attached quotes (Attachments 1 and 2).

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City of Hermosa Beach | Page 3 of 5
Body Worn Cameras
HBPD currently uses the Axon Body 3 BWC. Axon Enterprises, Inc. now offers the Axon Body 4 with improved features and technology. Improvements include fast charging, enhanced battery life, improved field of view, the ability to live-stream officers’ locations and videos during critical incidents, and the ability for direct two-way communications between officers. Staff recommends upgrading HBPD’s current BWCs to Axon Body 4.

Sole Source Provider
HBPD has relied on Axon Enterprises for over five years, experiencing exemplary responsiveness and supportive across hardware, software, technical support and customer service. Axon’s integrated system, including Evidence.com and their Digital Evidence Management System, is critical for accessing, reviewing, and sharing video evidence. Key reasons for continuing the City’s sole source contract with Axon are:

1. Seamless Integration and Compatibility:
o Evidence.com: HBPD has several years of video evidence stored on Evidence.com, which is regularly purged based on the established retention schedule. This platform is not only used by HBPD but is also the sole DEMS utilized by the Los Angeles County District Attorney’s office and the majority of South Bay agencies. This widespread adoption allows direct video sharing without the need to download or export to external media, saving significant time and effort.
o Inter-Agency Collaboration: Transitioning to any other DEMS would introduce additional time and complexity in sharing video evidence with other agencies and the District Attorney’s office, hindering efficiency and collaboration.

2. Enhanced Officer Safety and Efficiency:
o Axon Taser Synchronization: HBPD issues the Axon Taser 7 to all officers as a less-lethal force option. This device automatically activates the BodyWorn Cameras (BWC) of every officer within 90 feet when deployed, a critical safety feature that allows officers to concentrate on immediate threats rather than manual activation of their BWCs. No other BWC on the market offers this level of integration with the Axon Taser.

3. Infrastructure and Cost Efficiency:
o Existing Infrastructure: HBPD already has the infrastructure in place to support the Axon Fleet system, including wireless offload servers.

Extending the contract with Axon Enterprises means the City can avoid the significant expense and operational disruption of purchasing and installing new wireless offload servers.

4. Consistency and Reliability:
o Proven Track Record: Axon has demonstrated consistent reliability in their products and services over the years. Switching to a new provider would not only risk operational disruptions but also create redundancies and

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City of Hermosa Beach | Page 4 of 5
potential complications in maintaining separate databases for video evidence.

Continuing the City’s sole source contract with Axon Enterprises, Inc. ensures HBPD maintains a seamless, efficient, and reliable system for managing critical video evidence.

This decision is driven by the need to uphold the highest standards of operational efficiency, inter-agency collaboration, and officer safety.

Environmental Review
This agreement has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, and as such, is not a “project” subject to the requirements of the California Environmental Quality Act (CEQA) 14 Cal. Code Regs Section 15378.

General Plan Consistency:

This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:

Public Safety Element
Goal 5. High quality police and fire protection services provided to residents and visitors.

Policies:
 5.3 Use of technology. Provide and use smart surveillance technology and communication systems to improve crime prevention and inform the community regarding actions to take in case of emergency.
 5.1 Crime deterrence. Regularly evaluate the incidence of crime and identify and implement measures to deter crime.

Fiscal Impact:

If approved, the proposed five-year contract with Axon Enterprises, Inc. would begin in July 2024. The additional month of July 2024 is included due to the City’s recent contract with Axon expiring in June 2024. The total charges for July 2024 would be $32,787 and would be reappropriated from the FY 2023–24 budget into the current Fiscal Year 2024– 25 budget to cover this expense. The first year annual payment is budgeted for Fiscal Year 2024–25 in the Police Department’s Equipment Replacement Fund.

The new agreement includes all hardware, software, data storage, licensing, installation, training, taxes, and shipping and handling. Staff recommends the authorization of a solesource five-year contract with Axon Enterprises, Inc. to purchase equipment for the Mobile Video System and Body Worn Camera System, with initial payment of $120,199 and annual payments of $87,412 for years two through five, for a total contract amount of

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City of Hermosa Beach | Page 5 of 5
$469,847. Upon Council approval, the acquisition of the additional Mobile Video System, the total contract cost is estimated to increase by $12,800 to $482,647.

Agreement Request
Contract Request Amount FY 2024-2025 Budget
Dept. Account # Total Contract Amount
Axon Enterprise $120,199 715-2101-4201 $469,847
Additional Mobile
Video System
$12,800 715-2101-4201 $12,800
Total $132,999 $482,647
Attachments:

1. Axon Enterprise—Body Worn Camera Quote

2. Axon Enterprise—Fleet Quote

3. Axon Enterprise—Master Services and Purchasing Agreement Respectfully Submitted by: Landon Phillips, Police Captain Concur: Paul LeBaron, Police Chief
Noted for Fiscal Impact: Viki Copeland, Administrative Services Director Legal Review: Patrick Donegan, City Attorney
Approved: Suja Lowenthal, City Manager

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Q-502186-45365.965KP
Issued: 03/14/2024
Quote Expiration: 07/15/2024
Estimated Contract Start Date: 08/01/2023
Account Number: 119728
Payment Terms: N30
Delivery Method:

SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT
Hermosa Beach Police Dept. - CA
540 Pier Ave
Hermosa Beach,
CA
90254-3836
USA
Hermosa Beach Police Dept. - CA
540 Pier Ave
Hermosa Beach
CA
90254-3836
USA
Email:

Kyle Panasewicz
Phone: +1 4803294734
Email: [email protected]
Fax: (480) 905-2071
Landon Phillips
Phone: (310) 318-0336
Email: [email protected]
Fax:

Quote Summary Discount Summary
Program Length 72 Months Average Savings Per Year $25,207.53 TOTAL COST $323,784.60
ESTIMATED TOTAL W/ TAX $329,748.98 TOTAL SAVINGS $151,245.20 Payment Summary
Date Subtotal Tax Total
Jul 2024 $27,180.00 $0.00 $27,180.00
Aug 2024 $59,320.92 $1,192.88 $60,513.80
Aug 2025 $59,320.92 $1,192.88 $60,513.80
Aug 2026 $59,320.92 $1,192.88 $60,513.80
Aug 2027 $59,320.92 $1,192.88 $60,513.80
Aug 2028 $59,320.92 $1,192.86 $60,513.78
Total $323,784.60 $5,964.38 $329,748.98
Axon Enterprise, Inc.
17800 N 85th St.

Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic: (800) 978-2737
International: +1.800.978.2737

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Quote Unbundled Price: $475,029.80
Quote List Price: $440,670.80
Quote Subtotal: $323,784.60
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total Program
BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 8 60 $70.98 $36.07 $6.14 $2,947.20 $0.00 $2,947.20 BWCamTAP Body Worn Camera TAP Bundle 58 60 $38.78 $33.80 $22.95 $79,866.00 $5,600.58 $85,466.58 BWCamTAP Body Worn Camera TAP Bundle 1 60 $38.13 $33.80 $33.80 $2,028.00 $158.42 $2,186.42 BWCamSBDTAP Body Worn Camera Single-Bay Dock TAP Bundle 2 60 $14.20 $12.40 $12.40 $1,488.00 $84.28 $1,572.28 T00001 AB4 FLEX POV TAP BUNDLE 4 60 $6.52 $7.37 $7.37 $1,768.80 $121.10 $1,889.90 A la Carte Hardware
H00001 AB4 Camera Bundle 58 $849.00 $0.00 $0.00 $0.00 $0.00 H00002 AB4 Multi Bay Dock Bundle 8 $1,638.90 $0.00 $0.00 $0.00 $0.00 H00001 AB4 Camera Bundle 1 $849.00 $0.00 $0.00 $0.00 $0.00 H00004 AB4 FLEX POV HARDWARE BUNDLE 4 $249.00 $0.00 $0.00 $0.00 $0.00 H00003 AB4 1-Bay Dock Bundle 2 $229.00 $0.00 $0.00 $0.00 $0.00 A la Carte Software
73683 AXON EVIDENCE - STORAGE - 10GB A LA CARTE 650 12 $0.60 $0.60 $4,680.00 $0.00 $4,680.00 73682 AXON EVIDENCE - AUTO TAGGING LICENSE 62 12 $10.00 $10.00 $7,440.00 $0.00 $7,440.00 73682 AXON EVIDENCE - AUTO TAGGING LICENSE 56 60 $10.85 $10.85 $36,456.00 $0.00 $36,456.00 73686 AXON EVIDENCE - STORAGE - UNLIMITED (AXON DEVICE) 58 60 $27.12 $27.12 $94,377.60 $0.00 $94,377.60 BasicLicense Basic License Bundle 57 12 $15.00 $15.00 $10,260.00 $0.00 $10,260.00 ProLicense Pro License Bundle 10 12 $40.00 $40.00 $4,800.00 $0.00 $4,800.00 BasicLicense Basic License Bundle 53 60 $16.27 $16.25 $51,675.00 $0.00 $51,675.00 ProLicense Pro License Bundle 10 60 $43.40 $43.33 $25,998.00 $0.00 $25,998.00 Total $323,784.60 $5,964.38 $329,748.98

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Delivery Schedule
Hardware
Bundle Item Description QTY Shipping Location Estimated Delivery Date
AB4 1-Bay Dock Bundle 100201 AXON BODY 4 - DOCK - SINGLE BAY 2 07/01/2024 AB4 1-Bay Dock Bundle 71104 AXON - DOCK/DATAPORT POWERCORD - NORTH AMERICA 2 07/01/2024 AB4 Camera Bundle 100147 AXON BODY 4 - CAMERA - NA US FIRST RESPONDER BLK RAPIDLOCK 1 07/01/2024 AB4 Camera Bundle 100147 AXON BODY 4 - CAMERA - NA US FIRST RESPONDER BLK RAPIDLOCK 1 07/01/2024 AB4 Camera Bundle 100147 AXON BODY 4 - CAMERA - NA US FIRST RESPONDER BLK RAPIDLOCK 58 07/01/2024 AB4 Camera Bundle 100466 AXON BODY 4 - CABLE - USB-C TO USB-C 64 07/01/2024 AB4 Camera Bundle 100466 AXON BODY 4 - CABLE - USB-C TO USB-C 2 07/01/2024 AB4 Camera Bundle 71026 AXON BODY - MOUNT - MAGNET FLEXIBLE REINFORCED RAPIDLOCK 24 07/01/2024 AB4 Camera Bundle 74021 AXON BODY - MOUNT - MAGNET THICK OUTERWEAR RAPIDLOCK 40 07/01/2024 AB4 FLEX POV HARDWARE BUNDLE 100200 AXON BODY 4 - FLEX POV MODULE 4 07/01/2024 AB4 FLEX POV HARDWARE BUNDLE 100852 AXON BODY 4 - C-CLIP - POV 4 07/01/2024 AB4 FLEX POV HARDWARE BUNDLE 100853 AXON BODY 4 - MOUNT - POV COLLAR 5 07/01/2024 AB4 FLEX POV HARDWARE BUNDLE 100958 AXON BODY 4 - FLEX POV MODULE CABLE 48 IN 4 07/01/2024 AB4 Multi Bay Dock Bundle 100206 AXON BODY 4 - DOCK - EIGHT BAY 8 07/01/2024 AB4 Multi Bay Dock Bundle 70033 AXON - DOCK WALL MOUNT - BRACKET ASSY 8 07/01/2024 AB4 Multi Bay Dock Bundle 71019 AXON BODY - DOCK POWERCORD - NORTH AMERICA 8 07/01/2024 Body Worn Camera Multi-Bay Dock TAP Bundle 73689 AXON BODY - TAP REFRESH 1 - DOCK MULTI BAY 8 01/01/2027 Body Worn Camera Single-Bay Dock TAP Bundle 73313 AXON BODY - TAP REFRESH 1 - DOCK SINGLE BAY 2 01/01/2027 Body Worn Camera TAP Bundle 73309 AXON BODY - TAP REFRESH 1 - CAMERA 59 01/01/2027 Body Worn Camera TAP Bundle 73309 AXON BODY - TAP REFRESH 1 - CAMERA 1 01/01/2027 AB4 FLEX POV TAP BUNDLE 100976 AXON BODY - TAP REFRESH 1 - AB4 FLEX POV 4 07/01/2029 Body Worn Camera Multi-Bay Dock TAP Bundle 73688 AXON BODY - TAP REFRESH 2 - DOCK MULTI BAY 8 07/01/2029 Body Worn Camera Single-Bay Dock TAP Bundle 73314 AXON BODY - TAP REFRESH 2 - DOCK SINGLE BAY 2 07/01/2029 Body Worn Camera TAP Bundle 73310 AXON BODY - TAP REFRESH 2 - CAMERA 59 07/01/2029 Body Worn Camera TAP Bundle 73310 AXON BODY - TAP REFRESH 2 - CAMERA 1 07/01/2029 Software
Bundle Item Description QTY Estimated Start Date Estimated End Date Basic License Bundle 73683 AXON EVIDENCE - STORAGE - 10GB A LA CARTE 57 08/01/2023 07/31/2024 Basic License Bundle 73840 AXON EVIDENCE - ECOM LICENSE - BASIC 57 08/01/2023 07/31/2024 Pro License Bundle 73683 AXON EVIDENCE - STORAGE - 10GB A LA CARTE 30 08/01/2023 07/31/2024 Pro License Bundle 73746 AXON EVIDENCE - ECOM LICENSE - PRO 10 08/01/2023 07/31/2024 A la Carte 73682 AXON EVIDENCE - AUTO TAGGING LICENSE 62 08/01/2023 07/31/2024 A la Carte 73683 AXON EVIDENCE - STORAGE - 10GB A LA CARTE 650 08/01/2023 07/31/2024 Basic License Bundle 73683 AXON EVIDENCE - STORAGE - 10GB A LA CARTE 53 08/01/2024 07/31/2029 Basic License Bundle 73840 AXON EVIDENCE - ECOM LICENSE - BASIC 53 08/01/2024 07/31/2029 Pro License Bundle 73683 AXON EVIDENCE - STORAGE - 10GB A LA CARTE 30 08/01/2024 07/31/2029 Pro License Bundle 73746 AXON EVIDENCE - ECOM LICENSE - PRO 10 08/01/2024 07/31/2029 A la Carte 73682 AXON EVIDENCE - AUTO TAGGING LICENSE 56 08/01/2024 07/31/2029 A la Carte 73686 AXON EVIDENCE - STORAGE - UNLIMITED (AXON DEVICE) 58 08/01/2024 07/31/2029

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Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date AB4 FLEX POV TAP BUNDLE 100945 AXON BODY 4 - EXT WARRANTY - FLEX POV MODULE 4 07/01/2025 07/31/2029 Body Worn Camera Multi-Bay Dock TAP Bundle 80465 AXON BODY - TAP WARRANTY - MULTI BAY DOCK 8 07/01/2025 07/31/2029 Body Worn Camera Single-Bay Dock TAP Bundle 80466 AXON BODY - TAP WARRANTY - SINGLE BAY DOCK 2 07/01/2025 07/31/2029 Body Worn Camera TAP Bundle 80464 AXON BODY - TAP WARRANTY - CAMERA 58 07/01/2025 07/31/2029 Body Worn Camera TAP Bundle 80464 AXON BODY - TAP WARRANTY - CAMERA 1 07/01/2025 07/31/2029 Body Worn Camera TAP Bundle 80464 AXON BODY - TAP WARRANTY - CAMERA 1 07/01/2025 07/31/2029

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Shipping Locations
Location Number Street City State Zip Country
540 Pier Ave Hermosa Beach CA 90254-3836 USA
Payment Details
Jul 2024
Invoice Plan Item Description Qty Subtotal Tax Total
Upfront GAP Coverage 73682 AXON EVIDENCE - AUTO TAGGING LICENSE 62 $7,440.00 $0.00 $7,440.00 Upfront GAP Coverage 73683 AXON EVIDENCE - STORAGE - 10GB A LA CARTE 650 $4,680.00 $0.00 $4,680.00 Upfront GAP Coverage BasicLicense Basic License Bundle 57 $10,260.00 $0.00 $10,260.00 Upfront GAP Coverage ProLicense Pro License Bundle 10 $4,800.00 $0.00 $4,800.00 Total $27,180.00 $0.00 $27,180.00
Aug 2024
Invoice Plan Item Description Qty Subtotal Tax Total
Year 1 73682 AXON EVIDENCE - AUTO TAGGING LICENSE 56 $7,291.20 $0.00 $7,291.20 Year 1 73686 AXON EVIDENCE - STORAGE - UNLIMITED (AXON DEVICE) 58 $18,875.51 $0.00 $18,875.51 Year 1 BasicLicense Basic License Bundle 53 $10,335.00 $0.00 $10,335.00 Year 1 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 8 $589.44 $0.00 $589.44 Year 1 BWCamSBDTAP Body Worn Camera Single-Bay Dock TAP Bundle 2 $297.60 $16.86 $314.46 Year 1 BWCamTAP Body Worn Camera TAP Bundle 58 $15,973.20 $1,120.12 $17,093.32 Year 1 BWCamTAP Body Worn Camera TAP Bundle 1 $405.61 $31.68 $437.29 Year 1 H00001 AB4 Camera Bundle 58 $0.00 $0.00 $0.00
Year 1 H00001 AB4 Camera Bundle 1 $0.00 $0.00 $0.00
Year 1 H00002 AB4 Multi Bay Dock Bundle 8 $0.00 $0.00 $0.00 Year 1 H00003 AB4 1-Bay Dock Bundle 2 $0.00 $0.00 $0.00 Year 1 H00004 AB4 FLEX POV HARDWARE BUNDLE 4 $0.00 $0.00 $0.00 Year 1 ProLicense Pro License Bundle 10 $5,199.60 $0.00 $5,199.60 Year 1 T00001 AB4 FLEX POV TAP BUNDLE 4 $353.76 $24.22 $377.98 Invoice Upon Fulfillment BWCamSBDTAP Body Worn Camera Single-Bay Dock TAP Bundle 2 $0.00 $0.00 $0.00 Invoice Upon Fulfillment BWCamTAP Body Worn Camera TAP Bundle 1 $0.00 $0.00 $0.00 Invoice Upon Fulfillment T00001 AB4 FLEX POV TAP BUNDLE 4 $0.00 $0.00 $0.00 Total $59,320.92 $1,192.88 $60,513.80
Aug 2025
Invoice Plan Item Description Qty Subtotal Tax Total
Year 2 73682 AXON EVIDENCE - AUTO TAGGING LICENSE 56 $7,291.20 $0.00 $7,291.20 Year 2 73686 AXON EVIDENCE - STORAGE - UNLIMITED (AXON DEVICE) 58 $18,875.51 $0.00 $18,875.51

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Page
6 Q-502186-45365.965KP
Aug 2025
Invoice Plan Item Description Qty Subtotal Tax Total
Year2 BasicLicense Basic License Bundle 53 $10,335.00 $0.00 $10,335.00 Year2 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle8 $589.44 $0.00 $589.44 Year2 BWCamSBDTAP Body Worn Camera Single-Bay Dock TAP Bundle2 $297.60 $16.86 $314.46 Year2 BWCamTAP Body Worn Camera TAP Bundle 58 $15,973.20 $1,120.12 $17,093.32 Year2 BWCamTAP Body Worn Camera TAP Bundle1 $405.61 $31.68 $437.29 Year2 H00001 AB4 Camera Bundle 58 $0.00 $0.00 $0.00
Year2 H00001 AB4 Camera Bundle1 $0.00 $0.00 $0.00
Year2 H00002 AB4 Multi Bay Dock Bundle8 $0.00 $0.00 $0.00 Year2 H00003 AB4 1-Bay Dock Bundle2 $0.00 $0.00 $0.00
Year2 H00004 AB4 FLEX POV HARDWARE BUNDLE4 $0.00 $0.00 $0.00 Year2 ProLicense Pro License Bundle 10 $5,199.60 $0.00 $5,199.60 Year2 T00001 AB4 FLEX POV TAP BUNDLE4 $353.76 $24.22 $377.98 Total $59,320.92 $1,192.88 $60,513.80
Aug 2026
Invoice Plan Item Description Qty Subtotal Tax Total
Year3 73682 AXON EVIDENCE- AUTO TAGGING LICENSE 56 $7,291.20 $0.00 $7,291.20 Year3 73686 AXON EVIDENCE- STORAGE- UNLIMITED (AXON DEVICE) 58 $18,875.51 $0.00 $18,875.51 Year3 BasicLicense Basic License Bundle 53 $10,335.00 $0.00 $10,335.00 Year3 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle8 $589.44 $0.00 $589.44 Year3 BWCamSBDTAP Body Worn Camera Single-Bay Dock TAP Bundle2 $297.60 $16.86 $314.46 Year3 BWCamTAP Body Worn Camera TAP Bundle 58 $15,973.20 $1,120.12 $17,093.32 Year3 BWCamTAP Body Worn Camera TAP Bundle1 $405.61 $31.68 $437.29 Year3 H00001 AB4 Camera Bundle 58 $0.00 $0.00 $0.00
Year3 H00001 AB4 Camera Bundle1 $0.00 $0.00 $0.00
Year3 H00002 AB4 Multi Bay Dock Bundle8 $0.00 $0.00 $0.00 Year3 H00003 AB4 1-Bay Dock Bundle2 $0.00 $0.00 $0.00
Year3 H00004 AB4 FLEX POV HARDWARE BUNDLE4 $0.00 $0.00 $0.00 Year3 ProLicense Pro License Bundle 10 $5,199.60 $0.00 $5,199.60 Year3 T00001 AB4 FLEX POV TAP BUNDLE4 $353.76 $24.22 $377.98 Total $59,320.92 $1,192.88 $60,513.80
Aug 2027
Invoice Plan Item Description Qty Subtotal Tax Total
Year4 73682 AXON EVIDENCE- AUTO TAGGING LICENSE 56 $7,291.20 $0.00 $7,291.20 Year4 73686 AXON EVIDENCE- STORAGE- UNLIMITED (AXON DEVICE) 58 $18,875.51 $0.00 $18,875.51 Year4 BasicLicense Basic License Bundle 53 $10,335.00 $0.00 $10,335.00 Year4 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle8 $589.44 $0.00 $589.44 Year4 BWCamSBDTAP Body Worn Camera Single-Bay Dock TAP Bundle2 $297.60 $16.86 $314.46 Year4 BWCamTAP Body Worn Camera TAP Bundle 58 $15,973.20 $1,120.12 $17,093.32 Year4 BWCamTAP Body Worn Camera TAP Bundle1 $405.61 $31.68 $437.29 Year4 H00001 AB4 Camera Bundle 58 $0.00 $0.00 $0.00
Year4 H00001 AB4 Camera Bundle1 $0.00 $0.00 $0.00
Year4 H00002 AB4 Multi Bay Dock Bundle8 $0.00 $0.00 $0.00 Year4 H00003 AB4 1-Bay Dock Bundle2 $0.00 $0.00 $0.00
Year4 H00004 AB4 FLEX POV HARDWARE BUNDLE4 $0.00 $0.00 $0.00

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Aug 2027
Invoice Plan Item Description Qty Subtotal Tax Total
Year 4 ProLicense Pro License Bundle 10 $5,199.60 $0.00 $5,199.60 Year 4 T00001 AB4 FLEX POV TAP BUNDLE 4 $353.76 $24.22 $377.98 Total $59,320.92 $1,192.88 $60,513.80
Aug 2028
Invoice Plan Item Description Qty Subtotal Tax Total
Year 5 73682 AXON EVIDENCE - AUTO TAGGING LICENSE 56 $7,291.20 $0.00 $7,291.20 Year 5 73686 AXON EVIDENCE - STORAGE - UNLIMITED (AXON DEVICE) 58 $18,875.51 $0.00 $18,875.51 Year 5 BasicLicense Basic License Bundle 53 $10,335.00 $0.00 $10,335.00 Year 5 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 8 $589.44 $0.00 $589.44 Year 5 BWCamSBDTAP Body Worn Camera Single-Bay Dock TAP Bundle 2 $297.60 $16.84 $314.44 Year 5 BWCamTAP Body Worn Camera TAP Bundle 58 $15,973.20 $1,120.10 $17,093.30 Year 5 BWCamTAP Body Worn Camera TAP Bundle 1 $405.61 $31.70 $437.31 Year 5 H00001 AB4 Camera Bundle 58 $0.00 $0.00 $0.00
Year 5 H00001 AB4 Camera Bundle 1 $0.00 $0.00 $0.00
Year 5 H00002 AB4 Multi Bay Dock Bundle 8 $0.00 $0.00 $0.00 Year 5 H00003 AB4 1-Bay Dock Bundle 2 $0.00 $0.00 $0.00 Year 5 H00004 AB4 FLEX POV HARDWARE BUNDLE 4 $0.00 $0.00 $0.00 Year 5 ProLicense Pro License Bundle 10 $5,199.60 $0.00 $5,199.60 Year 5 T00001 AB4 FLEX POV TAP BUNDLE 4 $353.76 $24.22 $377.98 Total $59,320.92 $1,192.86 $60,513.78

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Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing.

Standard Terms and Conditions
Axon Enterprise Inc. Sales Terms and Conditions
Axon Master Services and Purchasing Agreement:

This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement (posted at www.axon.com/legal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as described below.

ACEIP:

The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program.

Acceptance of Terms:

Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote.

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\s1\ \d1\
Signature Date Signed
3/14/2024

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Q-518548-45365.964KP
Issued: 03/14/2024
Quote Expiration: 07/15/2024
Estimated Contract Start Date: 08/01/2023
Account Number: 119728
Payment Terms: N30
Delivery Method:

Kyle Panasewicz
Phone: +1 4803294734
Email: [email protected]
Fax: (480) 905-2071
Landon Phillips
Phone: (310) 318-0336
Email: [email protected]
Fax:

Quote Summary Discount Summary
Program Length 72 Months Average Savings Per Year $4,835.60 TOTAL COST $137,398.20
ESTIMATED TOTAL W/ TAX $140,097.27 TOTAL SAVINGS $29,013.60 Payment Summary
Date Subtotal Tax Total
Jul 2024 $5,606.40 $0.00 $5,606.40
Aug 2024 $26,358.36 $539.80 $26,898.16
Aug 2025 $26,358.36 $539.80 $26,898.16
Aug 2026 $26,358.36 $539.80 $26,898.16
Aug 2027 $26,358.36 $539.80 $26,898.16
Aug 2028 $26,358.36 $539.87 $26,898.23
Total $137,398.20 $2,699.07 $140,097.27
Axon Enterprise, Inc.
17800 N 85th St.

Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic: (800) 978-2737
International: +1.800.978.2737

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Quote Unbundled Price: $166,411.80
Quote List Price: $156,360.00
Quote Subtotal: $137,398.20
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total Program
Fleet3B Fleet 3 Basic 11 60 $176.64 $161.41 $132.68 $87,568.80 $2,674.35 $90,243.15 A la Carte Hardware
71210 AXON FLEET - DOOR TRIGGER HARDWARE - US 14 $18.60 $18.60 $260.40 $24.72 $285.12 A la Carte Software
73683 AXON EVIDENCE - STORAGE - 10GB A LA CARTE 225 12 $0.60 $0.60 $1,620.00 $0.00 $1,620.00 87050 AXON EVIDENCE - FLEET VIEW XL LICENSE 11 12 $30.20 $30.20 $3,986.40 $0.00 $3,986.40 80401 AXON FLEET 3 - ALPR LICENSE - 1 CAMERA 11 60 $66.61 $66.61 $43,962.60 $0.00 $43,962.60 Total $137,398.20 $2,699.07 $140,097.27

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Delivery Schedule
Hardware
Bundle Item Description QTY Shipping Location Estimated Delivery Date
Fleet 3 Basic 11634 AXON FLEET - CRADLEPOINT IBR900-1200M-B-NPS+5YR NETCLOUD 11 07/01/2024 Fleet 3 Basic 70112 AXON SIGNAL - SIGNAL UNIT 11 07/01/2024 Fleet 3 Basic 71200 AXON FLEET - AIRGAIN ANT - 5-IN-1 2LTE 2WIFI 1GNSS BL 11 07/01/2024 Fleet 3 Basic 72034 AXON FLEET 3 - SIM INSERTION - VZW 11 07/01/2024 Fleet 3 Basic 72036 AXON FLEET 3 - STANDARD 2 CAMERA KIT 11 07/01/2024 A la Carte 71210 AXON FLEET - DOOR TRIGGER HARDWARE - US 14 07/01/2024 Software
Bundle Item Description QTY Estimated Start Date Estimated End Date A la Carte 73683 AXON EVIDENCE - STORAGE - 10GB A LA CARTE 225 08/01/2023 07/31/2024 A la Carte 87050 AXON EVIDENCE - FLEET VIEW XL LICENSE 11 08/01/2023 07/31/2024 Fleet 3 Basic 80400 AXON EVIDENCE - FLEET VEHICLE LICENSE 11 08/01/2024 07/31/2029 Fleet 3 Basic 80410 AXON EVIDENCE - STORAGE - FLEET 1 CAMERA UNLIMITED 22 08/01/2024 07/31/2029 A la Carte 80401 AXON FLEET 3 - ALPR LICENSE - 1 CAMERA 11 08/01/2024 07/31/2029 Services
Bundle Item Description QTY
Fleet 3 Basic 73391 AXON FLEET 3 - DEPLOYMENT (PER VEHICLE) 11 Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date Fleet 3 Basic 80379 AXON SIGNAL - EXT WARRANTY - SIGNAL UNIT 11 07/01/2025 07/31/2029 Fleet 3 Basic 80495 AXON FLEET 3 - EXT WARRANTY - 2 CAMERA KIT 11 07/01/2025 07/31/2029

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Shipping Locations
Location Number Street City State Zip Country
540 Pier Ave Hermosa Beach CA 90254-3836 USA
Payment Details
Jul 2024
Invoice Plan Item Description Qty Subtotal Tax Total
Gap Coverage 73683 AXON EVIDENCE - STORAGE - 10GB A LA CARTE 225 $1,620.00 $0.00 $1,620.00 Gap Coverage 87050 AXON EVIDENCE - FLEET VIEW XL LICENSE 11 $3,986.40 $0.00 $3,986.40 Total $5,606.40 $0.00 $5,606.40
Aug 2024
Invoice Plan Item Description Qty Subtotal Tax Total
Year 1 71210 AXON FLEET - DOOR TRIGGER HARDWARE - US 14 $52.08 $4.94 $57.02 Year 1 80401 AXON FLEET 3 - ALPR LICENSE - 1 CAMERA 11 $8,792.51 $0.00 $8,792.51 Year 1 Fleet3B Fleet 3 Basic 11 $17,513.77 $534.86 $18,048.63 Total $26,358.36 $539.80 $26,898.16
Aug 2025
Invoice Plan Item Description Qty Subtotal Tax Total
Year 2 71210 AXON FLEET - DOOR TRIGGER HARDWARE - US 14 $52.08 $4.94 $57.02 Year 2 80401 AXON FLEET 3 - ALPR LICENSE - 1 CAMERA 11 $8,792.51 $0.00 $8,792.51 Year 2 Fleet3B Fleet 3 Basic 11 $17,513.77 $534.86 $18,048.63 Total $26,358.36 $539.80 $26,898.16
Aug 2026
Invoice Plan Item Description Qty Subtotal Tax Total
Year 3 71210 AXON FLEET - DOOR TRIGGER HARDWARE - US 14 $52.08 $4.94 $57.02 Year 3 80401 AXON FLEET 3 - ALPR LICENSE - 1 CAMERA 11 $8,792.51 $0.00 $8,792.51 Year 3 Fleet3B Fleet 3 Basic 11 $17,513.77 $534.86 $18,048.63 Total $26,358.36 $539.80 $26,898.16
Aug 2027
Invoice Plan Item Description Qty Subtotal Tax Total
Year 4 71210 AXON FLEET - DOOR TRIGGER HARDWARE - US 14 $52.08 $4.94 $57.02 Year 4 80401 AXON FLEET 3 - ALPR LICENSE - 1 CAMERA 11 $8,792.51 $0.00 $8,792.51 Year 4 Fleet3B Fleet 3 Basic 11 $17,513.77 $534.86 $18,048.63

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Aug 2027
Invoice Plan Item Description Qty Subtotal Tax Total
Total $26,358.36 $539.80 $26,898.16
Aug 2028
Invoice Plan Item Description Qty Subtotal Tax Total
Year 5 71210 AXON FLEET - DOOR TRIGGER HARDWARE - US 14 $52.08 $4.96 $57.04 Year 5 80401 AXON FLEET 3 - ALPR LICENSE - 1 CAMERA 11 $8,792.51 $0.00 $8,792.51 Year 5 Fleet3B Fleet 3 Basic 11 $17,513.77 $534.91 $18,048.68 Total $26,358.36 $539.87 $26,898.23

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Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing.

Standard Terms and Conditions
Axon Enterprise Inc. Sales Terms and Conditions
Axon Master Services and Purchasing Agreement:

ACEIP:

Acceptance of Terms:

Page 874 of 907 ends

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\s1\ \d1\
Signature Date Signed
3/14/2024

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1 FLEET STATEMENT OF WORK BETWEEN AXON ENTERPRISE AND AGENCY Introduction
This Statement of Work (“SOW”) has been made and entered into by and between Axon Enterprise, Inc. (“AXON”), and Hermosa Beach Police Dept. - CA the (“AGENCY”) for the purchase of the Axon Fleet in-car video solution (“FLEET”) and its supporting information, services and training. (AXON Technical Project Manager/The AXON installer)
Purpose and Intent
AGENCY states, and AXON understands and agrees, that Agency’s purpose and intent for entering into this SOW is for the AGENCY to obtain from AXON deliverables, which used solely in conjunction with AGENCY’s existing systems and equipment, which AGENCY specifically agrees to purchase or provide pursuant to the terms of this SOW.

This SOW contains the entire agreement between the parties. There are no promises, agreements, conditions, inducements, warranties or understandings, written or oral, expressed or implied, between the parties, other than as set forth or referenced in the SOW.

Acceptance
Upon completion of the services outlined in this SOW, AGENCY will be provided a professional services acceptance form (“Acceptance Form”). AGENCY will sign the Acceptance Form acknowledging that services have been completed in substantial conformance with this SOW and the Agreement. If AGENCY reasonably believes AXON did not complete the professional services in conformance with this SOW, AGENCY must notify AXON in writing of the specific reasons within seven (7) calendar days from delivery of the Acceptance Form. AXON will remedy the issues to conform with this SOW and re-present the Acceptance Form for signature. If AXON does not receive the signed Acceptance Form or written notification of the reasons for rejection within 7 calendar days of the delivery of the Acceptance Form, AGENCY will be deemed to have accepted the services in accordance to this SOW.

Force Majeure

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2 Neither party hereto shall be liable for delays or failure to perform with respect to this SOW due to causes beyond the party’s reasonable control and not avoidable by diligence.

Schedule Change
Each party shall notify the other as soon as possible regarding any changes to agreed upon dates and times of Axon Fleet in-car Solution installation to be performed pursuant of this Statement of Work.

Axon Fleet Deliverables
Typically, within (30) days of receiving this fully executed SOW, an AXON Technical Project Manager will deliver to AGENCY’s primary point of contact via electronic media, controlled documentation, guides, instructions and videos followed by available dates for the initial project review and customer readiness validation. Unless otherwise agreed upon by AXON, AGENCY may print and reproduce said documents for use by its employees only.

Security Clearance and Access
Upon AGENCY’s request, AXON will provide the AGENCY a list of AXON employees, agents, installers or representatives which require access to the AGENCY’s facilities in order to perform Work pursuant of this Statement of Work. AXON will ensure that each employee, agent or representative has been informed or and consented to a criminal background investigation by AGENCY for the purposes of being allowed access to AGENCY‘s facilities. AGENCY is responsible for providing AXON with all required instructions and documentation accompanying the security background check’s requirements.

Training
AXON will provide training applicable to Axon Evidence, Cradlepoint NetCloud Manager and Axon Fleet application in a train-the-trainer style method unless otherwise agreed upon between the AGENCY and AXON.

Local Computer

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3 AGNECY is responsible for providing a mobile data computer (MDC) with the same software, hardware, and configuration that AGENCY personnel will use with the AXON system being installed. AGENCY is responsible for making certain that any and all security settings (port openings, firewall settings, antivirus software, virtual private network, routing, etc.) are made prior to the installation, configuration and testing of the aforementioned deliverables.

Network
AGENCY is responsible for making certain that any and all network(s) route traffic to appropriate endpoints and AXON is not liable for network breach, data interception, or loss of data due to misconfigured firewall settings or virus infection, except to the extent that such virus or infection is caused, in whole or in part, by defects in the deliverables.

Cradlepoint Router
When applicable, AGENCY must provide AXON Installers with temporary administrative access to Cradlepoint’s NetCloud Manager to the extent necessary to perform Work pursuant of this Statement of Work.

Evidence.com
AGENCY must provide AXON Installers with temporary administrative access to Axon Evidence.com to the extent necessary to perform Work pursuant of this SOW.

Wireless Upload System
If purchased by the AGENCY, on such dates and times mutually agreed upon by the parties, AXON will install and configure into AGENCY’s existing network a wireless network infrastructure as identified in the AGENCY’s binding quote based on conditions of the sale.

VEHICLE INSTALLATION
Preparedness

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4 On such dates and times mutually agreed upon by the parties, the AGENCY will deliver all vehicles to an AXON Installer less weapons and items of evidence.

Vehicle(s) will be deemed ‘out of service’ to the extent necessary to perform Work pursuant of this SOW.

Existing Mobile Video Camera System Removal
On such dates and times mutually agreed upon by the parties, the AGENCY will deliver all vehicles to an AXON Installer which will remove from said vehicles all components of the existing mobile video camera system unless otherwise agreed upon by the AGENCY.

Major components will be salvaged by the AXON Installer for auction by the AGENCY. Wires and cables are not considered expendable and will not be salvaged. Salvaged components will be placed in a designated area by the AGENCY within close proximity of the vehicle in an accessible work space.

Prior to removing the existing mobile video camera systems, it is both the responsibility of the AGENCY and the AXON Installer to test the vehicle’s systems’ operation to identify and operate, documenting any existing component or system failures and in detail, identify which components of the existing mobile video camera system will be removed by the AXON Installer.

In-Car Hardware/Software Delivery and Installation
On such dates and times mutually agreed upon by the parties, the AGENCY will deliver all vehicles to an AXON Installer, who will install and configure in each vehicle in accordance with the specifications detailed in the system’s installation manual and its relevant addendum(s). Applicable in-car hardware will be installed and configured as defined and validated by the AGENCY during the pre-deployment discovery process.

If a specified vehicle is unavailable on the date and time agreed upon by the parties, AGENCY will provide a similar vehicle for the installation process. Delays due to a vehicle, or substitute vehicle, not being available at agreed upon dates and times may results in additional fees to the AGENCY. If the AXON Installer determines that a vehicle is not properly prepared for installation (“Not Fleet Ready”), such as a battery not being properly charged or properly up-fit for in-service, field operations, the issue shall be reported immediately to the AGENCY for resolution and a date and time for the future installation shall be agreed upon by the parties.

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5 Upon completion of installation and configuration, AXON will systematically test all installed and configured in-car hardware and software to ensure that ALL functions of the hardware and software are fully operational and that any deficiencies are corrected unless otherwise agreed upon by the AGENCY, installation, configuration, test and the correct of any deficiencies will be completed in each vehicle accepted for installation.

Prior to installing the Axon Fleet camera systems, it is both the responsibility of the AGENCY and the AXON Installer to test the vehicle’s existing systems’ operation to identify, document any existing component or vehicle systems’ failures. Prior to any vehicle up-fitting the AXON Installer will introduce the system’s components, basic functions, integrations and systems overview along with reference to AXON approved, AGENCY manuals, guides, portals and videos. It is both the responsibility of the AGENCY and the AXON Installer to agree on placement of each components, the antenna(s), integration recording trigger sources and customer preferred power, ground and ignition sources prior to permanent or temporary installation of an Axon Fleet camera solution in each vehicle type.

Agreed placement will be documented by the AXON Installer.

AXON welcomes up to 5 persons per system operation training session per day, and unless otherwise agreed upon by the AGENCY, the first vehicle will be used for an installation training demonstration. The second vehicle will be used for an assisted installation training demonstration. The installation training session is customary to any AXON Fleet installation service regardless of who performs the continued Axon Fleet system installations.

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6 The customary training session does not ‘certify’ a non-AXON Installer, customer-employed Installer or customer 3rd party Installer, since the AXON Fleet products does not offer an Installer certification program. Any work performed by non-AXON Installer, customer-employed Installer or customer 3rd party Installer is not warrantied by AXON, and AXON is not liable for any damage to the vehicle and its existing systems and AXON Fleet hardware.

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Master Services and Purchasing Agreement for Customer
Title: Master Services and Purchasing Agreement between Axon and Customer Department: Legal
Version: 21
Release Date: 4/1/2024 Page 1 of 18
This Master Services and Purchasing Agreement ("Agreement") is between Axon Enterprise, Inc. ("Axon"), and the customer listed below or, if no customer is listed below, the customer on the Quote attached hereto ("Customer").

This Agreement is effective as of the later of the (a) last signature date on this Agreement or (b) date of acceptance of the Quote ("Effective Date"). Axon and Customer are each a "Party" and collectively "Parties". This Agreement governs Customer’s purchase and use of the Axon Devices and Services detailed in the Quote Appendix ("Quote"). It is the intent of the Parties that this Agreement will govern all subsequent purchases by Customer for the same Axon Devices and Services in the Quote, and all such subsequent quotes accepted by Customer shall be also incorporated into this Agreement by reference as a Quote. The Parties agree as follows:

1. Definitions.

1.1. "Axon Cloud Services" means Axon’s web services, including but not limited to, Axon Evidence, Axon Records, Axon Dispatch, FUSUS services and interactions between Axon Evidence and Axon Devices or Axon client software. Axon Cloud Service excludes third-party applications, hardware warranties, and my.evidence.com.

1.2. "Axon Device" means all hardware provided by Axon under this Agreement. Axon-manufactured Devices are a subset of Axon Devices.

1.3. "Quote" means an offer to sell and is only valid for devices and services on the offer at the specified prices.

Any inconsistent or supplemental terms within Customer’s purchase order in response to a Quote will be void.

Orders are subject to prior credit approval. Changes in the deployment estimated ship date may change charges in the Quote. Shipping dates are estimates only. Axon is not responsible for typographical errors in any Quote by Axon, and Axon reserves the right to cancel any orders resulting from such errors.

1.4. "Services" means all services provided by Axon under this Agreement, including software, Axon Cloud Services, and professional services.

2. Term. This Agreement begins on the Effective Date and continues until all subscriptions hereunder have expired or have been terminated ("Term").

2.1. All subscriptions including Axon Evidence, Axon Fleet, Officer Safety Plans, Technology Assurance Plans, and TASER 7 or TASER 10 plans begin on the date stated in the Quote. Each subscription term ends upon completion of the subscription stated in the Quote ("Subscription Term").

2.2. Upon completion of the Subscription Term, the Subscription Term will automatically renew for an additional 5 years ("Renewal Term"). For purchase of TASER 7 or TASER 10 as a standalone, Axon may increase pricing to its then-current list pricing for any Renewal Term. For all other purchases, Axon may increase pricing on all line items in the Quote by up to 3% at the beginning of each year of the Renewal Term. New devices and services may require additional terms. Axon will not authorize services until Axon receives a signed Quote or accepts a purchase order, whichever is first.

3. Payment. Axon invoices for Axon Devices upon shipment, or on the date specified within the invoicing plan in the Quote. Payment is due net 30 days from the invoice date. Axon invoices for Axon Cloud Services on an upfront yearly basis prior to the beginning of the Subscription Term and upon the anniversary of the Subscription Term. Payment obligations are non-cancelable. Unless otherwise prohibited by law, Customer will pay interest on all past-due sums at the lower of one-and-a-half percent (1.5%) per month or the highest rate allowed by law. Customer will pay invoices without setoff, deduction, or withholding. If Axon sends a past due account to collections, Customer is responsible for collection and attorneys’ fees.

4. Taxes. Customer is responsible for sales and other taxes associated with the order unless Customer provides Axon a valid tax exemption certificate.

5. Shipping. Axon may make partial shipments and ship Axon Devices from multiple locations. All shipments are EXW (Incoterms 2020) via common carrier. Title and risk of loss pass to Customer upon Axon’s delivery to the common carrier. Customer is responsible for any shipping charges in the Quote.

6. Returns. All sales are final. Axon does not allow refunds or exchanges, except warranty returns or as provided by state or federal law.

7. Warranty.

7.1. Limited Warranty. Axon warrants that Axon-manufactured Devices are free from defects in workmanship and materials for one (1) year from the date of Customer’s receipt, except Signal Sidearm and Axon-manufactured accessories, which Axon warrants for thirty (30) months and ninety (90) days, respectively, from the date of Customer’s receispt. Used conducted energy weapon ("CEW") cartridges are deemed to have operated properly. Extended warranties run from the expiration of the one (1) year hardware warranty through the extended warranty term purchased.

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Master Services and Purchasing Agreement for Customer
Title: Master Services and Purchasing Agreement between Axon and Customer Department: Legal
Version: 21
Release Date: 4/1/2024 Page 2 of 18

7.2. Disclaimer. All software and Axon Cloud Services are provided "AS IS," without any warranty of any kind, either express or implied, including without limitation the implied warranties of merchantability, fitness for a particular purpose and non-infringement. Axon Devices and Services that are not manufactured, published or performed by Axon ("Third-Party Products") are not covered by Axon’s warranty and are only subject to the warranties of the third-party provider or manufacturer.

7.3. Claims. If Axon receives a valid warranty claim for an Axon-manufactured Device during the warranty term, Axon’s sole responsibility is to repair or replace the Axon-manufactured Device with the same or like Axonmanufactured Device, at Axon’s option. A replacement Axon-manufactured Device will be new or like new.

Axon will warrant the replacement Axon-manufactured Device for the longer of (a) the remaining warranty of the original Axon-manufactured Device or (b) ninety (90) days from the date of repair or replacement.

7.3.1. If Customer exchanges an Axon Device or part, the replacement item becomes Customer’s property, and the replaced item becomes Axon’s property. Before delivering an Axon-manufactured Device for service, Customer must upload Axon-manufactured Device data to Axon Evidence or download it and retain a copy. Axon is not responsible for any loss of software, data, or other information contained in storage media or any part of the Axon-manufactured Device sent to Axon for service.

7.4. Spare Axon Devices. At Axon's reasonable discretion, Axon may provide Customer a predetermined number of spare Axon Devices as detailed in the Quote ("Spare Axon Devices"). Spare Axon Devices are intended to replace broken or non-functioning units while Customer submits the broken or non-functioning units, through Axon’s warranty return process. Axon will repair or replace the unit with a replacement Axon Device. Title and risk of loss for all Spare Axon Devices shall pass to Customer in accordance with shipping terms under Section

5. Axon assumes no liability or obligation in the event Customer does not utilize Spare Axon Devices for the intended purpose.

7.5. Limitations. Axon’s warranty excludes damage related to: (a) failure to follow Axon Device use instructions; (b) Axon Devices used with equipment not manufactured or recommended by Axon; (c) abuse, misuse, or intentional damage to Axon Device; (d) force majeure; (e) Axon Devices repaired or modified by persons other than Axon without Axon’s written permission; or (f) Axon Devices with a defaced or removed serial number.

Axon’s warranty will be void if Customer resells Axon Devices.

7.5.1.To the extent permitted by law, the above warranties and remedies are exclusive. Axon disclaims all other warranties, remedies, and conditions, whether oral, written, statutory, or implied. If statutory or implied warranties cannot be lawfully disclaimed, then such warranties are limited to the duration of the warranty described above and by the provisions in this Agreement. Customer confirms and agrees that, in deciding whether to sign this Agreement, it has not relied on any statement or representation by Axon or anyone acting on behalf of Axon related to the subject matter of this Agreement that is not in this Agreement.

7.5.2. Axon’s cumulative liability to any party for any loss or damage resulting from any claim, demand, or action arising out of or relating to this Agreement will not exceed the purchase price paid to Axon for the Axon Device, or if for Services, the amount paid for such Services over the twelve (12) months preceding the claim. Neither Party will be liable for special, indirect, incidental, punitive or consequential damages, however caused, whether for breach of warranty or contract, negligence, strict liability, tort or any other legal theory.

7.6. Online Support Platforms. Use of Axon's online support platforms (e.g., Axon Academy and MyAxon) is governed by the Axon Online Support Platforms Terms of Use Appendix available at www.axon.com/salesterms-and-conditions.

7.7. Third-Party Software and Services. Use of software or services other than those provided by Axon is governed by the terms, if any, entered into between Customer and the respective third-party provider, including, without limitation, the terms applicable to such software or services located at www.axon.com/sales-termsand-conditions, if any.

7.8. Axon Aid. Upon mutual agreement between Axon and Customer, Axon may provide certain products and services to Customer, as a charitable donation under the Axon Aid program. In such event, Customer expressly waives and releases any and all claims, now known or hereafter known, against Axon and its officers, directors, employees, agents, contractors, affiliates, successors, and assigns (collectively, "Releasees"), including but not limited to, on account of injury, death, property damage, or loss of data, arising out of or attributable to the Axon Aid program whether arising out of the negligence of any Releasees or otherwise. Customer agrees not to make or bring any such claim against any Releasee, and forever release and discharge all Releasees from liability under such claims. Customer expressly allows Axon to publicly announce its participation in Axon Aid and use its name in marketing materials. Axon may terminate the Axon Aid program without cause immediately

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8. Statement of Work. Certain Axon Devices and Services, including Axon Interview Room, Axon Channel Services, and Axon Fleet, may require a Statement of Work that details Axon’s Service deliverables ("SOW"). In the event Axon provides an SOW to Customer, Axon is only responsible for the performance of Services described in the SOW.

Additional services are out of scope. The Parties must document scope changes in a written and signed change order. Changes may require an equitable adjustment in fees or schedule. The SOW is incorporated into this Agreement by reference.

9. Axon Device Warnings. See www.axon.com/legal for the most current Axon Device warnings.

10. Design Changes. Axon may make design changes to any Axon Device or Service without notifying Customer or making the same change to Axon Devices and Services previously purchased by Customer.

11. Bundled Offerings. Some offerings in bundled offerings may not be generally available at the time of Customer’s purchase. Axon will not provide a refund, credit, or additional discount beyond what is in the Quote due to a delay of availability or Customer’s election not to utilize any portion of an Axon bundle.

12. Insurance. Axon will maintain General Liability, Workers’ Compensation, and Automobile Liability insurance. Upon request, Axon will supply certificates of insurance.

13. IP Rights. Axon owns and reserves all right, title, and interest in Axon-manufactured Devices and Services and suggestions to Axon, including all related intellectual property rights. Customer will not cause any Axon proprietary rights to be violated.

14. IP Indemnification. Axon will indemnify Customer against all claims, losses, and reasonable expenses from any third-party claim alleging that the use of Axon-manufactured Devices or Services infringes or misappropriates the third-party’s intellectual property rights. Customer must promptly provide Axon with written notice of such claim, tender to Axon the defense or settlement of such claim at Axon’s expense and cooperate fully with Axon in the defense or settlement of such claim. Axon’s IP indemnification obligations do not apply to claims based on (a) modification of Axon-manufactured Devices or Services by Customer or a third-party not approved by Axon; (b) use of Axonmanufactured Devices and Services in combination with hardware or services not approved by Axon; (c) use of Axon Devices and Services other than as permitted in this Agreement; or (d) use of Axon software that is not the most current release provided by Axon.

15. Customer Responsibilities. Customer is responsible for (a) Customer’s use of Axon Devices; (b) breach of this Agreement or violation of applicable law by Customer or an Customer end user; (c) disputes between Customer and a third-party over Customer’s use of Axon Devices; (d) ensuring Axon Devices are destroyed and disposed of securely and sustainably at Customer’s cost; and (e) any regulatory violations or fines, as a result of improper destruction or disposal of Axon Devices.

16. Termination.

16.1. For Breach. A Party may terminate this Agreement for cause if it provides thirty (30) days written notice of the breach to the other Party, and the breach remains uncured at the end of thirty (30) days. If Customer terminates this Agreement due to Axon’s uncured breach, Axon will refund prepaid amounts on a prorated basis based on the effective date of termination.

16.2. By Customer. If sufficient funds are not appropriated or otherwise legally available to pay the fees, Customer may terminate this Agreement. Customer will deliver notice of termination under this section as soon as reasonably practicable.

16.3. Effect of Termination. Upon termination of this Agreement, Customer rights immediately terminate. Customer remains responsible for all fees incurred before the effective date of termination. If Customer purchases Axon Devices for less than the manufacturer’s suggested retail price ("MSRP") and this Agreement terminates before the end of the Term, Axon will invoice Customer the difference between the MSRP for Axon Devices received, including any Spare Axon Devices, and amounts paid towards those Axon Devices. Only if terminating for nonappropriation, Customer may return Axon Devices to Axon within thirty (30) days of termination. MSRP is the standalone price of the individual Axon Device at the time of sale. For bundled Axon Devices, MSRP is the standalone price of all individual components.

17. Confidentiality. "Confidential Information" means nonpublic information designated as confidential or, given the nature of the information or circumstances surrounding disclosure, should reasonably be understood to be confidential. Each Party will take reasonable measures to avoid disclosure, dissemination, or unauthorized use of the other Party’s Confidential Information. Unless required by law, neither Party will disclose the other Party’s Confidential Information during the Term and for five (5) years thereafter. To the extent permissible by law, Axon pricing is Confidential Information and competition sensitive. If Customer receives a public records request to disclose Axon

Page 884 of 907 ends

Master Services and Purchasing Agreement for Customer
Title: Master Services and Purchasing Agreement between Axon and Customer Department: Legal
Version: 21
Release Date: 4/1/2024 Page 4 of 18
Confidential Information, to the extent allowed by law, Customer will provide notice to Axon before disclosure. Axon may publicly announce information related to this Agreement.

18. General.

18.1. Force Majeure. Neither Party will be liable for any delay or failure to perform due to a cause beyond a Party’s reasonable control.

18.2. Independent Contractors. The Parties are independent contractors. Neither Party has the authority to bind the other. This Agreement does not create a partnership, franchise, joint venture, Customer, fiduciary, or employment relationship between the Parties.

18.3. Third-Party Beneficiaries. There are no third-party beneficiaries under this Agreement.

18.4. Non-Discrimination. Neither Party nor its employees will discriminate against any person based on race; religion; creed; color; sex; gender identity and expression; pregnancy; childbirth; breastfeeding; medical conditions related to pregnancy, childbirth, or breastfeeding; sexual orientation; marital status; age; national origin; ancestry; genetic information; disability; veteran status; or any class protected by local, state, or federal law.

18.5. Export Compliance. Each Party will comply with all import and export control laws and regulations.

18.6. Assignment. Neither Party may assign this Agreement without the other Party’s prior written consent. Axon may assign this Agreement, its rights, or obligations without consent: (a) to an affiliate or subsidiary; or (b) for purposes of financing, merger, acquisition, corporate reorganization, or sale of all or substantially all its assets.

This Agreement is binding upon the Parties respective successors and assigns.

18.7. Waiver. No waiver or delay by either Party in exercising any right under this Agreement constitutes a waiver of that right.

18.8. Severability. If a court of competent jurisdiction holds any portion of this Agreement invalid or unenforceable, the remaining portions of this Agreement will remain in effect.

18.9. Survival. The following sections will survive termination: Payment, Warranty, Axon Device Warnings, Indemnification, IP Rights, Customer Responsibilities and any other Sections detailed in the survival sections of the Appendices.

18.10.Governing Law. The laws of the country, state, province, or municipality where Customer is physically located, without reference to conflict of law rules, govern this Agreement and any dispute arising from it. The United Nations Convention for the International Sale of Goods does not apply to this Agreement.

18.11.Notices. All notices must be in English. Notices posted on Customer’s Axon Evidence site are effective upon posting. Notices by email are effective on the sent date of the email. Notices by personal delivery are effective immediately. Notices to Customer shall be provided to the address on file with Axon. Notices to Axon shall be provided to Axon Enterprise, Inc., Attn: Legal, 17800 North 85th Street, Scottsdale, Arizona 85255 with a copy to [email protected].

18.12 Entire Agreement. This Agreement, the Appendices, including any applicable Appendices not attached herein for the products and services purchased, which are incorporated by reference and located in the Master Purchasing and Services Agreement located at https://www.axon.com/sales-terms-and-conditions, Quote and any SOW(s), represents the entire agreement between the Parties. This Agreement supersedes all prior agreements or understandings, whether written or verbal, regarding the subject matter of this Agreement. This Agreement may only be modified or amended in a writing signed by the Parties.

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Master Services and Purchasing Agreement for Customer
Title: Master Services and Purchasing Agreement between Axon and Customer Department: Legal
Version: 21
Release Date: 4/1/2024 Page 5 of 18
Each Party, by and through its respective representative authorized to execute this Agreement, has duly executed and delivered this Agreement as of the date of signature.

AXON: CUSTOMER:

Axon Enterprise, Inc. ___________________________
Signature: Signature:

Name: Name:

Title: Title:

Date: Date:

Page 886 of 907 ends

1. Definitions.
a. "Customer Content" is data uploaded into, ingested by, or created in Axon Cloud Services within Customer’s tenant, including media or multimedia uploaded into Axon Cloud Services by Customer.

Customer Content includes Evidence but excludes Non-Content Data. b. "Evidence" is media or multimedia uploaded into Axon Evidence as 'evidence' by an Customer.

Evidence is a subset of Customer Content.
c. "Non-Content Data" is data, configuration, and usage information about Customer’s Axon Cloud Services tenant, Axon Devices and client software, and users that is transmitted or generated when using Axon Devices. Non-Content Data includes data about users captured during account management and customer support activities. Non-Content Data does not include Customer Content. d. "Personal Data" means any information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
e. “Provided Data” means de-identified, de-personalized, data derived from Customer's TASER energy weapon deployment reports, related TASER energy weapon logs, body-worn camera footage, and incident reports.
f. “Transformed Data” means the Provided Data used for the purpose of quantitative evaluation of the performance and effectiveness of TASER energy weapons in the field across a variety of circumstances.

2. Access. Upon Axon granting Customer a subscription to Axon Cloud Services, Customer may access and use Axon Cloud Services to store and manage Customer Content. Customer may not exceed more end users than the Quote specifies. Axon Air requires an Axon Evidence subscription for each drone operator. For Axon Evidence Lite, Customer may access and use Axon Evidence only to store and manage TASER CEW and TASER CAM data ("TASER Data"). Customer may not upload non-TASER Data to Axon Evidence Lite.

3. Customer Owns Customer Content. Customer controls and owns all right, title, and interest in Customer Content. Except as outlined herein, Axon obtains no interest in Customer Content, and Customer Content is not Axon’s business records. Customer is solely responsible for uploading, sharing, managing, and deleting Customer Content. Axon will only have access to Customer Content for the limited purposes set forth herein. Customer agrees to allow Axon access to Customer Content to (a) perform troubleshooting, maintenance, or diagnostic screenings; and (b) enforce this Agreement or policies governing use of the Axon products.

4. Security. Axon will implement commercially reasonable and appropriate measures to secure Customer Content against accidental or unlawful loss, access or disclosure. Axon will maintain a comprehensive information security program to protect Axon Cloud Services and Customer Content including logical, physical access, vulnerability, risk, and configuration management; incident monitoring and response; encryption of uploaded digital evidence; security education; and data protection. Axon agrees to the Federal Bureau of Investigation Criminal Justice Information Services Security Addendum for its digital evidence management systems or records.

5. Customer Responsibilities. Customer is responsible for (a) ensuring Customer owns Customer Content; (b) ensuring no Customer Content or Customer end user’s use of Customer Content or Axon Cloud Services violates this Agreement or applicable laws; and (c) maintaining necessary computer equipment and Internet connections for use of Axon Cloud Services. If Customer becomes aware of any violation of this Agreement by an end user, Customer will immediately terminate that end user’s access to Axon Cloud Services. a. Customer will also maintain the security of end usernames and passwords and security and access by end users to Customer Content. Customer is responsible for ensuring the configuration and utilization of Axon Cloud Services meet applicable Customer regulation and standards. Customer may not sell, transfer, or sublicense access to any other entity or person. Customer shall contact Axon immediately if an unauthorized party may be using Customer’s account or Customer Content, or if account information is lost or stolen.

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Master Services and Purchasing Agreement for Customer
Title: Master Services and Purchasing Agreement between Axon and Customer Department: Legal
Version: 21
Release Date: 4/1/2024 Page 7 of 18

6. Privacy. Customer’s use of Axon Cloud Services is subject to the Axon Cloud Services Privacy Policy, a current version of which is available at https://www.axon.com/legal/cloud-services-privacy-policy. Customer agrees to allow Axon access to Non-Content Data from Customer to (a) perform troubleshooting, maintenance, or diagnostic screenings; (b) provide, develop, improve, and support current and future Axon products and related services; and (c) enforce this Agreement or policies governing the use of Axon products.

7. Axon Body Wi-Fi Positioning. Axon Body cameras may offer a feature to enhance location services where GPS/GNSS signals may not be available, for instance, within buildings or underground. Customer administrators can manage their choice to use this service within the administrative features of Axon Cloud Services. If Customer chooses to use this service, Axon must also enable the usage of the feature for Customer’s Axon Cloud Services tenant. Customer will not see this option with Axon Cloud Services unless Axon has enabled Wi-Fi Positioning for Customer’s Axon Cloud Services tenant. When Wi-Fi Positioning is enabled by both Axon and Customer, NonContent and Personal Data will be sent to Skyhook Holdings, Inc. ("Skyhook") to facilitate the Wi-Fi Positioning functionality. Data controlled by Skyhook is outside the scope of the Axon Cloud Services Privacy Policy and is subject to the Skyhook Services Privacy Policy.

8. Storage. For Axon Unlimited Device Storage subscriptions, Customer may store unlimited data in Customer's Axon Evidence account only if data originates from Axon Capture or the applicable Axon Device. Axon may charge Customer additional fees for exceeding purchased storage amounts. Axon may place Customer Content that Customer has not viewed or accessed for six (6) months into archival storage. Customer Content in archival storage will not have immediate availability and may take up to twenty-four (24) hours to access.

For Third-Party Unlimited Storage the following restrictions apply: (i) it may only be used in conjunction with a valid Axon’s Evidence.com user license; (ii) is limited to data of the law enforcement Customer that purchased the ThirdParty Unlimited Storage and the Axon’s Evidence.com end user or Customer is prohibited from storing data for other law enforcement agencies; and (iii) Customer may only upload and store data that is directly related to: (1) the investigation of, or the prosecution of a crime; (2) common law enforcement activities; or (3) any Customer Content created by Axon Devices or Evidence.com.

9. Location of Storage. Axon may transfer Customer Content to third-party subcontractors for storage. Axon will determine the locations of data centers for storage of Customer Content. For United States agencies, Axon will ensure all Agency Content stored in Axon Cloud Services remains within the United States. Ownership of Customer Content remains with Customer.

10. Suspension. Axon may temporarily suspend Customer’s or any end user’s right to access or use any portion or all of Axon Cloud Services immediately upon notice, if Customer or end user’s use of or registration for Axon Cloud Services may (a) pose a security risk to Axon Cloud Services or any third-party; (b) adversely impact Axon Cloud Services, the systems, or content of any other customer; (c) subject Axon, Axon’s affiliates, or any third-party to liability; or (d) be fraudulent. Customer remains responsible for all fees incurred through suspension. Axon will not delete Customer Content because of suspension, except as specified in this Agreement.

11. Axon Cloud Services Warranty. Axon disclaims any warranties or responsibility for data corruption or errors before Customer uploads data to Axon Cloud Services.

12. TASER Data Science Program. Axon will provide a quantitative evaluation on the performance and effectiveness of TASER energy weapons in the field across a variety of circumstances.

If Customer purchases the TASER Data Science Program, Customer grants Axon, its affiliates, and assignees an irrevocable, perpetual, fully paid, royalty-free, and worldwide right and license to use Provided Data solely for the purposes of this Agreement and to create Transformed Data. Customer shall own all rights and title to Provided Data. Axon shall own all rights and title to Transformed Data and any derivatives of Transformed Data.

Axon grants to Customer an irrevocable, perpetual, fully paid, royalty-free, license to use to TASER Data Science report provided to Customer for its own internal purposes. The Data Science report is provided “as is” and without any warranty of any kind.

In the event Customer seeks Axon’s deletion of Provided Data, it may submit a request to [email protected].

Where reasonably capable of doing so, Axon will implement the request but at a minimum will not continue to collect Provided Data from Customer.

13. Axon Records. Axon Records is the software-as-a-service product that is generally available at the time Customer purchases an OSP 7 or OSP 10 bundle. During Customer’s Axon Records Subscription Term, if any, Customer will be entitled to receive Axon’s Update and Upgrade releases on an if-and-when available basis.

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Hermosa Beach City CouncilJuly 23, 2024

Hermosa Beach City Council
July 23, 2024