Hermosa Beach City Council
January 28, 2025

17 | HBLL AGREEMENT
☐ 5. Ensure that, to the best of the City’s knowledge, all other organized activities will be excluded from the SITE during the EVENT.
☐ 6. Provide a 24-hour contact person who shall be available in the event of emergency during the time EVENT PLANNER maintains possession of the SITE. ☐ 7. Perform clean-up at cost to EVENT PLANNER as established in the Special Event Permit Application for the EVENT, or in accordance with actual cost if the amount of clean-up exceeds the EVENT fees, which shall include but is not limited to:
☐ a. Removal and disposal from public property all no-parking signs, litter and debris located at the SITE at cost to EVENT PLANNER;
☐ b. Steam cleaning of sidewalks, garages and hardscape surfaces as required at the SITE at cost to EVENT PLANNER;
☐ c. Repair of any irrigation damage to landscaped medians, planter beds, lawn areas and the SITE grounds;
☐ d. Renovation of all turf and shrubs on landscaped medians, planter beds, lawn areas on the SITE;
☐ e. Removal and disposal of trash receptacles placed on public areas of the SITE;

☐ f. Restoration of all public areas impacted by the EVENT, including public streets, to the same conditions prior to the EVENT.

8. The City shall submit itemized invoices to EVENT PLANNER for all work described above within 90 days of the EVENT. Said invoices shall include an itemized breakdown of costs associated with the cleanup of SITE. In addition, the City will provide an itemized invoice listing all time and materials used in the repair of City facilities.

9. Subsequent to the EVENT, and after EVENT PLANNER completed its cleanup process of the premises, a post-event walk-through shall be conducted by the representatives of the City and EVENT PLANNER, at which time any damages or other abnormalities which may have arisen as a result of the use of the premises by EVENT PLANNER shall be duly noted in writing by said representatives, it being understood that the City (1) shall undertake to repair and/or replace any damaged property; and (2) shall bill EVENT PLANNER for the cost thereof. The foregoing notwithstanding, EVENT PLANNER shall remain responsible for any later-discovered damage that was not reasonably visible during the walk-through. Walk thru to be held no later than _______________.

IV. Notices
All notices and communications shall be sent to the parties at the following addresses:

The City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
DocuSign Envelope ID: 0A935DCF-C058-487A-AB91-4AD56CFADBC9

18 | HBLL AGREEMENT
V. Indemnification
EVENT PLANNER shall hold harmless, defend and indemnify the City and County of Los Angeles, its officers, employees and volunteer from and against any and all liability, loss, damage expense, and costs (including without limitation costs and fees of litigation), of every nature arising out of or in connection with production and performance of the EVENT or its failure to comply with any of its obligations contained in this Permit except such loss or damage which was caused by the sole negligence or willful misconduct of the City.

EVENT PLANNER shall pay promptly any judgment rendered against City and County of Los Angeles, their respective officers, agents or employees, for any such claims, damages, penalties, obligations and/or liabilities.

VI. Authority
The person executing this Permit for EVENT PLANNER certifies that s/he has full authority to sign on behalf of EVENT PLANNER and to bind EVENT PLANNER to the foregoing conditions.

VII. Revocation
EVENT PLANNER hereby accepts all of the foregoing conditions and understands and acknowledges that City may revoke this permit at any time upon finding that any of the foregoing conditions have not been satisfied.

EVENT PLANNER further acknowledges that this permit may be revoked and the EVENT ordered concluded at any time during the course of the EVENT by the highest ranking City police officer or fire personnel on duty at the time upon determination that the EVENT is causing a violation of State law or upon a determination that the EVENT has become a threat to public safety.

VIII. Miscellaneous Provisions
This permit is personal to the EVENT PLANNER and may not be transferred, assigned or otherwise conveyed without the consent of the City.

Neither party will use the other party’s name, logos, trademarks or service marks in any manner without the other party’s prior written approval.

This permit grants permission solely for the EVENT described above on the day(s) and time(s) indicated on the SITE.

Nothing in this permit shall be construed as creating a partnership, joint enterprise or other contractual arrangement between City and EVENT PLANNER. The EVENT is a privately sponsored event; it is not a City event and is not sponsored by the City.

APPROVED BY:

DocuSign Envelope ID: 0A935DCF-C058-487A-AB91-4AD56CFADBC9

19 | HBLL AGREEMENT
City:

Signature
Date
Address
Telephone No
Applicant:

Signature
Event Representative
Print Name
Address
Telephone No
DocuSign Envelope ID: 0A935DCF-C058-487A-AB91-4AD56CFADBC9

20 | HBLL AGREEMENT
EXHIBIT B – Site Map
DocuSign Envelope ID: 0A935DCF-C058-487A-AB91-4AD56CFADBC9

City of Hermosa Beach | Page 1 of 5
Meeting Date: January 28, 2025
Staff Report No. 25-CR-008
Honorable Mayor and Members of the Hermosa Beach City Council APPROVAL OF NEW 2025 SPECIAL EVENTS
CEQA: Approval of the new 2025 events would be exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15304 (e). The events are a minor, temporary use of land in the form of a beach volleyball tournament and beach football activity. These types of temporary events will have negligible or no permanent effect on the environment.
(Special Events and Film Coordinator Austin DeWeese)
Recommended Action:

Staff recommends City Council hold a public hearing to approve the Parks, Recreation, and Community Resources Advisory Commission’s recommendation to include the following Impact Level II new special events on the 2025 Special Event Calendar:

1. Interscholastic Beach Volleyball League Tournament Series on the volleyball courts north of Pier on Sunday, March 2; Saturday, April 19; Wednesday, October 1; Sunday October 12; Sunday, November 2; Saturday November 15; Saturday December 21; and Tuesday, December 30, 2025

2. The Hermosa Classic south of the Pier on Friday, May 9 through Saturday, May 10, 2025
Executive Summary:

The Community Resources Department is tasked with overseeing special events on public property. New events require review by the Parks, Recreation, and Community Resources Advisory Commission (Commission) and approval by City Council through a Public Hearing.

At its January 7, 2025 meeting, the Commission held a public hearing and recommended Council approve the following new special events on the 2025 Special Event Calendar:
 Interscholastic Beach Volleyball League Tournament (IBVL) Series on the volleyball courts north of Pier on Sunday, March 2; Saturday April 19; Wednesday, October 1; Sunday, October 12; Sunday, November 2; Saturday, November 15; Saturday, December 21; and Tuesday, December 30, 2025  The Hermosa Classic at the south of the Pier on Friday, May 9 through Saturday, May 10, 2025

City of Hermosa Beach | Page 2 of 5
Background:

The Special Events Policy Guide (Attachment 1) serves as a comprehensive document for event producers with information on the review and approval process, applicable fees, policies, and Hermosa Beach Municipal Code chapters and sections pertaining to special events. Special events are evaluated based on several factors and categorized as either Impact Level I, II, or III using the Impact Characteristics Matrix in the Special Events Policy Guide. The matrix considers event characteristics to determine the impact level such as the total estimated attendance; the event location; the day and season in which the event would take place; the total number of consecutive event days; and special requests such as reserved parking, amplified sound, etc. The event’s impact level determines the application submission deadline and the required level of review and approval which may involve City staff, Commission, and/or Council. New events or Impact Level III events, which are events with the largest impact on the City, require Council approval. Impact Level II returning events require Commission approval and Impact Level I returning events are approved by staff.

Special event application deadlines are as follows:
 New events: If the new event is an Impact Level I or II, the application must be submitted at least 90 days in advance of the event. If the new event is an Impact Level III, the application must be submitted no later than July 30 for the following calendar year.
 Returning Impact Level III events: Must be submitted no later than July 30 for the following calendar year.
 Returning Impact Level II events: Must be submitted at least 90 days in advance of the event.
 Returning Level I events: Must be submitted at least 30 days in advance of the event.

At its January 7, 2025 meeting, the Commission held a public hearing and recommended Council approve the following new special events on the 2025 Special Event Calendar:
 IBVL Tournament Series on the volleyball courts north of Pier on Sunday, March 2; Saturday April 19; Wednesday, October 1; Sunday, October 12; Sunday, November 2; Saturday, November 15; Saturday, December 21; and Tuesday, December 30, 2025
 The Hermosa Classic south of the Pier on Friday, May 9 through Saturday, May 10, 2025
Past Commission Actions
Meeting Date Description
January 7, 2025 Commission recommended approval by Council the inclusion of two Impact Level II new special events on the 2025 Special Events Calendar.

City of Hermosa Beach | Page 3 of 5
Discussion:

Staff received two Impact Level II new special event applications. A brief summary of each event request is included below. The two new special event requests are included on the 2025 Special Events Calendar (Attachment 2).

IBVL Tournament Series
The California School Sport Association (CSSA)/IBVL requests approval to hold the IBVL Tournament Series on the volleyball courts north of the Pier on the following dates:
 Sunday, March 2
 Saturday, April 19
 Wednesday, October 1
 Sunday, October 12
 Sunday, November 2
 Saturday, November 15
 Saturday, December 21
 Tuesday, December 30
The IBVL is a program of the CSSA that would host youth volleyball tournaments. The event producer anticipates 150 participants and 75 spectators on each event day.

Additionally, CSSA/IBVL requested Sunday, March 30, however, the Commission did not recommended approval of this date to Council. Per the Special Events Policy Guide (Attachment 1), the monthly number of event days for events outside of the Peak Season (Labor Day to Memorial Day) shall not exceed the maximum of 15. There are currently 16 event days scheduled in March 2025 and the Commission would not recommend further exceeding the maximum of 15 event days. The Commission recommended Council approval of March 2, 2025 because, for youth volleyball players, the date serves as a qualifier for the International School Sport Federation’s Pan American Cup.

Additional event details are included in the IBVL Tournament Series Event Overview (Attachment 3).

The Hermosa Classic
The Beach Football League (BFL) requests approval to hold the Hermosa Classic south of the Pier on Saturday, May 10, 2025, with setup on Friday, May 9, 2025. The event would include tryouts for BFL, youth football clinics coached by National Football League (NFL) players and coaches, autograph signings, and flag and tackle exhibition games and tournaments. Certified athletic trainers and collegiate athletic trainers would be on site throughout the event to respond to any first-aid needs, and assist with pregame preparation, injury prevention, and medical support, if needed. The event producer anticipates 300 participants and 1,200 spectators. The event would require relocation of the volleyball courts south of the Pier to accommodate City programming. Additional event details are included in The Hermosa Classic Event Overview (Attachment 4).

City of Hermosa Beach | Page 4 of 5
Environmental Review:

Approval of the two new 2025 special events would be exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15304 (e). The event is a minor, temporary use of land in the form of a beach volleyball tournament and football activity. These types of temporary events will have negligible or no permanent effect on the environment and thus the aforementioned exemption applies. Further, none of the exceptions to the CEQA exemptions are applicable to these temporary special events.

General Plan Consistency:

This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:

Governance Element
Goal 5. Small beach town character is reflected throughout Hermosa Beach.

Policy:
 5.7 Visitor and resident balance. Recognizing the desire and need to balance visitor-serving and local-serving uses as a key to preserving character and the economic vitality of the community.

Parks and Open Space Element
Goal 3. Community parks and facilities encourage social activity and interaction.

Policies:
 3.1 Community-friendly events. Encourage, permit, and support community group, nonprofit, or business organized events on City property that support physical activity, beach culture, and family-friendly social interactions.  3.2 Social and cultural events. Design and program parks and open space to accommodate unique social and cultural events to foster connectedness and interaction.

Goal 7. The beach offers high quality recreational opportunities and amenities desired by the community.

Policies:
 7.3 Recreational asset. Consider and treat the beach as a recreational asset and never as a commercial enterprise.
 7.5 Designated recreational uses. Continually evaluate and explore devoting certain portions of the beach to different preferred recreational uses while providing access for all users and meeting the recreation needs of visitors and residents.

City of Hermosa Beach | Page 5 of 5
Fiscal Impact:

If approved, the estimated event revenue would be $5,601 to the General Fund.

Attachments:

1. Special Events Policy Guide

2. 2025 Special Events Calendar

3. IBVL Tournament Series Event Overview

4. The Hermosa Classic Event Overview
Respectfully Submitted by: Austin DeWeese, Special Events and Filming Coordinator Reviewed by: Madison Schrock, Lead Special Events and Filming Coordinator Concur: Lisa Nichols, Community Resources Director
Noted for Fiscal Impact: Brandon Walker, Administrative Services Director Legal Review: Patrick Donegan, City Attorney
Reviewed by: Angela Crespi, Deputy City Manager
Approved: Suja Lowenthal, City Manager

HERMOSA BEACH

SPECIAL EVENTS POLICY GUIDE

This policy guide has been developed to clarify and carry out the City’s mission statement related to events that occur on outdoor public spaces within the City of Hermosa Beach.

Mission Statement
Hermosa Beach strives to offer a safe and enjoyable environment for special events to take place in a way that balances resident and visitor needs. Special events in Hermosa Beach are celebrated for being community-friendly, enhancing local beach culture, and offering a myriad of benefits to the local community. The City of Hermosa Beach works collaboratively with event operators in an efficient and clear manner to process and carry out permits in compliance with this policy.

City Contact Information
The City of Hermosa Beach Community Resources Department is available to assist and answer any questions related to the special events process.

Website: www.hermosabeach.gov
Phone: (310) 318-0280
Email: [email protected]
Address: 710 Pier Avenue, Hermosa Beach, CA 90254
Cover Image: Hermosa Beach Murals Project - John Van Hamersveld

General Information + Frequently Asked Questions
When is a Special Event Permit required?
• For any organized event, activity, celebration, or function involving the use of the beach at which one hundred or more persons are to be assembled or the use of other outdoor public spaces or rights-ofway at which twenty-five or more persons are to be assembled. • For any commercial organization requesting use of any outdoor public space within the City. • For any nonprofit organization requesting use of any outdoor public space within the City.

How do I apply for a Special Event Permit?
Special Event Applications must be submitted using the online form on the City’s website.

Are private events allowed?
All events located on the beach within the commercial zone, the Pier, or Pier Plaza should be open to spectators and the general public free of charge. Participant entry fees are permissible.

What is the “Nothing Weekend”?
On at least one weekend during the Peak Season (Memorial Day to Labor Day), no Special Event Permits will be issued. This means that any application for a Special Event Permit that coincides with a designated “Nothing Weekend” will be asked to provide alternate event dates for the event to be considered.

How will this policy be enforced?
The Special Events Policy Guide will be strictly enforced by City staff. Those found to be violating City policy or failing to comply with any of the requirements of the Hermosa Beach Municipal Code may be subject to penalties or fines. Special events, and any of its participants, vendors, or spectators, found to have caused damage or whom are in violation of any City policy, or the Hermosa Beach Municipal Code may be subject to greater deposits, regulation, or restrictions when submitting Special Event Applications in the future.

Where are special events allowed?
To ensure adequate space and resources are available, and to limit potential disturbances to the community, special events are limited to the following locations:
• North and South of Pier (within the Commercial Zone) – See page 3 • The Strand
o Strand use is only permitted for events continuously moving with no obstruction to public access • Pier Plaza
• Rights-of-way
• The following City parks:
o Valley Park, 2521 Valley Drive
o Community Center, 710 Pier Avenue
o Clark Field, 861 Valley Drive
o Edith Rodaway Park, 350 Prospect Avenue
Special Event Applications for City parks not included above will be considered on a case-by-case basis.

However, Special Event Permits will not be issued for South Park, 425 Valley Drive, or Noble Park, 1400 The Strand.

Commercial Zone

Use Classifications + Impact Characteristics
Special events are evaluated based on several factors and will be categorized as Impact Level I, II, or III based on the information provided in the Special Events Application. Once the information is submitted and reviewed by the Community Resources Department, City staff will determine the Impact Level of the event using the Impact Characteristics Matrix.

The Impact Level of the event will be used to determine:
• the deadline for Special Event Application submittal; and • the level of review for approval (City staff, Parks, Recreation and Community Resources Advisory Commission, and City Council).

Impact Characteristics Matrix
If more than one option is applicable, the highest characteristic will be used to determine the impact level.

Characteristic Impact Level I Impact Level II Impact Level III Total Attendees and Spectators
Per Event Day
100-500 501 – 1,999 2,000 or More
Event Location(s) Park or Beach The Pier or Pier Plaza Streets, the Strand, or Public Right of Way
Use of Volleyball Courts and
Beach Tennis Courts
None North or South
Volleyball Courts; or
Beach Tennis Courts
North and South
Volleyball Courts; or
North and South
Volleyball Courts and
Beach Tennis Courts; or
North Volleyball Courts
and Beach Tennis Courts
Event Season(s) Winter Spring or Fall Summer –
Peak Season
(Memorial Day to
Labor Day)
Event Day(s) Monday - Thursday Friday, Saturday, or
Sunday
Holiday
Total Consecutive Event Days
(Including Set-up and Tear-down)
1-2 3-4 5 or More
(May not exceed 15)
Additional requests such as Film/Still
Photo Permit, Reserved Parking,
Fencing, Staging, Street Closures, or
Amplified Sound Permit
None 1-2 3 or more
Impact Level 5 or More
Applicable
=Impact Level I
2 or More
Applicable
= Impact Level II
2 or more
Applicable =
Impact Level III
Pass-Through Events
An event where participants pass through the City of Hermosa Beach and the event does not start or end in Hermosa Beach is considered a Pass-Through Event. A Special Event Application is required for a Pass-Through Event and the approval process is determined based on the Impact Level assigned to the event.

Pier Plaza Promotions
The Pier Plaza Promotion option is designed to provide organizations with a one-day promotional opportunity on Pier Plaza. These events must be strictly commercial for brand awareness, or product or service launches.

Organizations who wish to hold a Pier Plaza Promotion will be required to submit a Special Event Application.

Up to five Pier Plaza Promotions may be approved each calendar year.

Approval Guidelines + Requirements
Event Approval Findings
A Special Event Permit may be issued upon finding that the event producer can adhere to all of the terms outlined in this Special Events Policy Guide.

Application Submittal Deadlines and Approval Process
Special Event Applications must be submitted as follows:
• New events: If the new event is an Impact Level I or II, the application must be submitted at least 90 days in advance of the event. If the new event is an Impact Level III, the application must be submitted no later than July 30 for the following calendar year. New events to Hermosa Beach will be subject to a Public Hearing by both the Parks, Recreation and Community Resources Advisory Commission and City Council. • Returning Level III events: Must be submitted no later than July 30 for the following calendar year.

Returning Impact Level III will be subject to review by both the Parks, Recreation and Community Resources Advisory Commission and City Council.
• Returning Level II events: Must be submitted at least ninety (90) days in advance of the event. Returning Impact Level III will be subject to review by the Parks, Recreation and Community Resources Advisory Commission.
• Returning Level I events: Must be submitted at least 30 days in advance of the event. Level I events will be subject to review by City staff.
o Pier Plaza Promotions: Review and approval of Pier Plaza Promotion events will follow the same approval process as Level I events.

Any returning event to the City that is requesting a significant change to the event format including the location, total event days, or estimated attendance total may be subject to the application submittal deadlines and approval process outlined for new events at the discretion of the Community Resources Director.

At the discretion of the Community Resources Director, Special Event Applications may be submitted for consideration after the application submittal deadline has passed, provided:
• there are unforeseeable circumstances (memorial service, team victory celebration, need for minimal marketing/advertising);
• the event does not exceed Peak Season (Memorial Day to Labor Day) Event Limits; and • the event can still meet all of the event approval findings The Parks, Recreation, and Community Resources Advisory Commission and City Council will evaluate and recommend approval of returning Impact Level III events and a “Nothing Weekend” first. The Parks, Recreation and Community Resources Advisory Commission will then consider approval of returning Impact Level II events.

City staff will then consider approval of Impact Level I events. New events are considered after all returning events.

Event Type First Day to
Submit Application
Last Day to
Submit Application
Parks, Recreation, and
Community Resources
Advisory Commission Review
City Council
Review
Impact Level I
Late May/Early June
(for following
calendar year)
30 days prior to event n/a n/a
Impact Level II 90 days prior to event
If application is submitted
by August 31: October
If application is submitted
after August 31: TBD
n/a
Impact Level III July 30
(for following
calendar year)
September October
New Events
Impact Level I or II: at least
90 days in advance of the
event
Impact Level III:
no later than July 30 for the
following calendar year.

November November

Event producers are requested to be present at any Parks, Recreation, and Community Resources Advisory Commission and City Council meetings where the event is scheduled to be reviewed.

Event Limits
To balance coastal access with events, the Beach, the Strand, and Pier Plaza will be limited to the following number of events during the peak summer season (Memorial Day to Labor Day):
o Maximum of 45 days used by Impact Level III events; and o Maximum of 25 days used by Impact Level II and II events, and (on days not used by Level III events.)
The monthly number of event days for events outside of the Peak Season (Labor Day to Memorial Day) will be limited to a maximum of 15. Additionally, only two events on any given day will be permitted in the City.

Event Notifications
The Community Resources Department may require event producers to provide written notification to all residents and businesses within a 500-foot radius of the event site. The City shall provide the notice, which shall include the date and time of the event and the telephone number of the designated event representative.

Said written notice shall be provided to the surrounding residents and businesses by the event representative not less than 1 week prior to the event. Additionally, new event requests for locations outside of the Beach or downtown area, require event notifications to be posted at the event site leading up to the scheduled Public Hearing to provide the community additional notice of the proposed new event.

Economic Benefit
Event producers will be required to detail positive economic impacts as a result of the event in the Special Event Application. Event producers should encourage use of local businesses to event staff, participants, and spectators. The Hermosa Beach Chamber of Commerce and Visitor Bureau’s business directory is available at www.trulyhermosa.com. Additionally, event producers should engage with local businesses to explore partnership, and promotional opportunities.

Pre/Post Event Meetings
Pre-event and post-event meetings with City staff and event producers may be required. A “pre-event meeting” may be scheduled anytime between 3 months to several weeks prior to the actual event date as determined by City staff.

Site Plan and Signage
A detailed map schematic must be submitted with the Special Events Application that includes the proposed location of the event, including all temporary facilities, structures, signage, and /or equipment to be erected, ingress and egress, and whether existing structures and/or facilities are to be relocated or modified (such as Volleyball Courts or Beach Tennis Courts, for example). • All recreational activities and set-up of recreational equipment should remain at least 50 feet from the Strand wall. Special considerations may be made upon request. • All event-related activities and set-up shall not block beach access or hinder emergency access onto and from the beach by the Los Angeles County Lifeguards. • All tents must remain at least 10 feet from the Strand wall.

Event signage shall not be placed on City facilities or premises outside of event times. Signage shall not be affixed to City property. Event producers may apply for a Street Banner through the Public Work’s Department.

Simultaneous Use of North and South Volleyball Courts
One side of the north and south of Pier Volleyball Courts will be required to remain open for general public use during events occurring on weekends. An exception may be provided for events that occur at the same time as City-sponsored classes utilizing the north or south of Pier Volleyball Courts or at the discretion of the Parks, Recreation, and Community Resources Advisory Commission and City Council.

Impact to Beach Tennis Courts
Any event requesting removal of the Beach Tennis Courts must provide one of the following:
• An event footprint that would allow for at least three of the permanent Beach Tennis Courts to remain for general public use; or
• Temporary Beach Tennis Courts available for general public use.

o Temporary courts must remain at least 50 feet from the strand wall and shall not block beach access or hinder emergency access onto and from the beach by the Los Angeles County Lifeguards. If temporary courts are provided outside of the Commercial Zone, outside of the event footprint, it is the responsibility of the event producer to set-up and remove the courts daily as they are not permitted to remain overnight.
o The City and Beach Tennis community would assist with providing the temporary poles and nets to the event producer and provide guidance for installation/removal.

Portable Restrooms and Hand Sanitizing/Sink Facilities
Event producers may be required to provide portable restrooms and hand-sanitizing/sink facilities. The cost of such services shall be borne by the event producer. The number of portable restrooms and hand-sanitizing/sink facilities required will be determined by City staff. City staff will designate the location for any portable restrooms and hand-sanitizing/sink facilities required at the event location.

Parking
If an event producer requests reserved parking, a parking plan outlining the public parking spaces requested with the times of use for each space must be submitted. Event producers may be required to secure satellite parking lots for event staff or attendee parking, and/or shuttle bus transportation.

Coastal Development Permit
Events that meet all of the following criteria will be subject to review by the California Coastal Commission:
• Held between Memorial Day and Labor Day;
• Occupies all or a portion of the beach; and
• Involves a charge for general public admission seating (not including participant entry fees).

Building and Safety Review
Per Chapter 31 of the California Building Code, as adopted by Hermosa Beach Municipal Code 15.04.010, a building permit and plan review is required when any special event on outdoor public spaces includes the temporary installation of the following structures:
• Awnings or canopies
• Marquees - A sign painted on, attached to, or supported by a marquee on a temporary building wall which supports the marquee
• Signs - A ground sign supported by one or more uprights, poles or braces or a sign wholly supported by a sign structure, or a portable sign with the surface temporarily fixed to a structure that is moved periodically
• Towers - A structure designed and constructed to support antennas • Antennas - Wires, poles, rods, reflecting discs or similar devices used for the transmission of electromagnetic waves
• Swimming pools - A structure intended for swimming or recreational bathing that contains water over 18 inches deep
• Relocatable buildings
• Generators, or any other temporary power source
• Temporary structures or tents that exceed 10’ x 10’ that cover an area greater than 120 square feet, including connecting areas or spaces with a common means of egress or entrance that are used or intended to be used for the gathering together of 10 or more persons. • Stages
• Trusses
• Electrical equipment
• Mechanical equipment
• Heaters
• Large-scale ventilation equipment
Following event approval, event producers will be responsible for applying for the necessary permits through the City’s Community Development Department.
• Any event with temporary installation of any of the aforementioned structures, requires the event producer to submit an application for a Building Permit. • If electrical equipment, temporary power sources, or generators would be used, the event producer must submit an application for a Electrical Permit in addition to the Building Permit.

• If mechanical equipment, heaters, or large-scale ventilation equipment would be used, the event producer must submit an application for a Mechanical Permit in addition to the Building Permit. • If plumbing equipment, pools, or water supply lines would be used, the event producer must submit an application for a Plumbing Permit in addition to the Building Permit. This is not required for the use of portable restrooms.

Applications are available on the City’s website. Plan review and permit fees would be applied and are determined by the level of review required. Special Event Permits will not be issued until all appropriate Building and Safety permits have been provided to the Community Resources Department.

County of Los Angeles Fire Department Review
The Fire Prevention Bureau in Carson oversees events taking place in the City. Therefore, event producers may be required to apply for approval by the Bureau through submission of a Public Assemblages and Event Declaration Form. Once the application is submitted the County of Los Angeles Fire Department will review, determine if a Field Inspection will be required for the event, and generate the permit fees. Once approval is obtained, an Operational Permit would be issued to the event producer.

Filming or Still Photo Permit
A Film/Still Photo Permit is required for any event recording or photographing activities resulting in commercial use. Information about professional filming permits may be obtained on the City’s website.

Emergency Action Plan
It is the event producer’s responsibility to have a comprehensive emergency action plan to the City that proposes the steps to be taken for crisis situations, such as event shut down due to severe weather, fire, active hostile attack, or for a missing person, medical emergency or threat of violence. Event producers are also responsible for providing an evacuation plan, including a script for the evacuation announcement and the means to how the evacuation plan and locations will be communicated to event attendees. The event producer’s proposed plan will be evaluated and formalized with the Emergency Management Coordinator in the City Manager’s office.

Trash
Event producers cannot leave any trash at any event site outside of the permanent trash receptacles and may be required to secure additional containers, dumpsters, or services from Athens at a cost borne by the event producer.

Accessibility Plan
It is the event producer’s responsibility to comply with all City, County, State and Federal disability access requirements applicable to the event, including the American with Disabilities Act (ADA). All indoor and outdoor sites, activities and programs must be accessible to persons with disabilities.

Amplified Sound
Event producers are required to obtain an Amplified Sound Permit if the event intends to use a loudspeaker or sound amplifying equipment for the purpose of giving instructions, directions, lectures, or transmitting music. The Chief of Police will consider the following in the issuance of Amplified Sound Permits:
• The volume and intensity of the noise;
• Whether the noise is prolonged and continuous;
• How the noise contrasts with the ambient noise level; • The proximity of the noise source to residential and commercial uses; • The time of day; and
• The anticipated duration of the noise.

Speakers must be facing westward (towards the ocean) at all times.

Food, Beverage, or Merchandise Sales
In accordance with HBMC Section 12.20.300, the sale of food, non-alcoholic beverages, or branded merchandise from the event producer on the beach is allowed for events approved through the Special Events Permit Program. The sale of these items from any vendor other than the event producer, or any other commodity, merchandise, wares, products, or service on the beach is not allowed. Event producers wishing to sell within these guidelines would be responsible for obtaining a business license from the City, and for obtaining any applicable food or beverage permits through the County of Los Angeles Department of Public Health.

Requests for alcohol on the beach will not be considered.

For events not on the beach, the sale of food, non-alcoholic beverages, alcoholic beverages, or merchandise may be considered through the Special Events Permit Program. The event producer would be responsible for ensuring any vendors associated with its event has a current business license with the City and for obtaining any applicable food or beverage permits through the County of Los Angeles Department of Public Health. If the sale of alcohol is approved through the Special Event Permit Program, the event producer must secure the appropriate license from the State of California Department of Alcohol Beverage Control (ABC). The City may place restrictions on the way in which alcohol is managed at a proposed event and/or a requirement of security officers and/or assigning City staff to monitor the cost of such services shall be borne by the event producer.

Security
City staff or law enforcement may deem a special event warrants the presence of one or more Police Officers or security personnel and the cost of such services shall be borne by the event producer. Security personnel must be licensed, in uniform and are subject to approval by the City.

Insurance
At least ten (10) days prior to the event, event producers will provide the City with a certificate of insurance providing liability insurance with the following requirements:

Event producer agrees to furnish the City of Hermosa Beach evidence of comprehensive general liability insurance in the form of a certificate naming "the City of Hermosa Beach, its officers, agents, volunteers, and employees as additional insureds." This exact verbiage is required. Event producer shall notify the City at least thirty (30) days prior to the termination, reduction, cancellation, suspension, modification, or expiration of the policy. Notwithstanding the foregoing, Event producer shall maintain insurance coverage meeting the standards outlined in this Section at all times during the term of the activity or activities for which the Event producer submitted its application, as reflected in and permitted by this Agreement. All certificates are subject to approval of the City’s Risk Manager.

Coverage shall be at least as broad as Insurance Services Form CG 00 01 covering commercial general liability on an "occurrence" basis, including property damage, bodily injury, death, and personal and advertising injury with limits no less than two million dollars ($2,000,000) per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Agreement, or the general aggregate limit shall be twice the required occurrence limit. The City reserves the right to request greater or lesser amounts of insurance coverage.

If the use includes athletic activities, shall provide evidence of that the commercial general liability insurance includes coverage for injuries to athletic participants and participant accident insurance.

If the Event producer maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

Event Day Expectations
In order to immediately address any issues or changes that may arise during the course of an event, producers are responsible for:
• Providing contact information for an event representative that City staff may reach at any time during the event.
o The assigned event representative must be on-site and may not actively participate in the event.
• Maintaining copies of all applicable Special Event Permits and any other permits issued by the City onsite during the event.

Compliance
Applicable Codes + Regulations
The City of Hermosa Beach Municipal Code governs the approval, review, and enforcement of events. The Special Events Policy Guide must be strictly adhered to and all pertinent City Ordinances shall be enforced. The sections of the Hermosa Beach Municipal Code relevant to events include, but are not limited to:

Title 8 – Health and Safety

8.24 Noise Control

8.64 Ban on Polystyrene Food Service Ware
Title 10 – Vehicles and Traffic

10.28 Loading and Unloading

10.32 Stopping, Standing and Parking
Title 12 Street, Sidewalks and Public Places

12.20 Beach and Strand Regulations

12.28 Parks, Playgrounds and Other Public Areas

12.30 Special Events on Public Property
Environmental Requirements
Events in Hermosa Beach are expected to implement the following measures to reduce impacts and costs to the environment, the city, and the community.

MEASURE
Recycling and Waste Reduction

1. Reduce waste and single-use items
No single-use paper, plastics, packaging, and décor items Reduce size/bulk of plates, containers, cups
Use products with high recycled content
No sale or give-away of single-use plastic drinking water bottles.

At 'beer or drink gardens' use recycled or compostable cups Recycle fry-grease for bio-diesel fuels
Limit and reduce size of handouts, flyers and giveaways

2. Recycling containers:

Place well-marked recycle containers adjacent to every trash container Provide onsite 'monitors' directing people to recycling at prime locations or provide secondary trash sorters

3. Staging
Recycle or reuse event construction materials
Use ‘no emission/no VOC’ paints/sealants

4. Transportation
No-idling policy for all vehicles
Sponsor free shuttle or low-cost bus passes
Use electric, hydrogen, hybrid or CNG vehicles

4. Energy
Use energy-efficient lighting
Turn lighting and devices off when not in use
Turn off generators when not in use for significant period Use alternative energy (solar, wind, fuel cell) to supply some power Use alternative fuel generators (CNG, fuel cell, biodiesel)

5. Marine environment
No hosing of surfaces
Full containment of all wastes
Full containment of all six-pack plastic rings. Cut rings prior to disposal

6. Education
Event and vendors must have waste and recycling a prominent theme Ensure vendors and service providers with green measures Report on compliance with above applicable measures

Applicable Fees
All events are subject to an application fee, daily category fees, and additional fees established by resolution of the City Council and any additional costs incurred by the City on behalf of the event. Payment of event fees is due upon receipt. The Community Resources Department has the discretion to revoke a permit if all applicable fees are not paid in a timely manner. Special Event Permit fees are subject to change. Additional fees may apply due to required staffing and/or services from the City of Hermosa Beach’s Community Development Department, Police Department, Public Works Department and/or the Los Angeles County Fire Department.

Current Fee Schedule
Event Categories Fee
Category I
Participant plus spectator crowd less than 500 per event day.

Non-profit: $2 per registrant
and roster of participants
due to City
Commercial: 70/30
split of proceeds
and roster of participants
due to City
Category II
Participant plus spectator crowd more than 500 but less than 3,000 per event day;
• Impacts public areas for no longer than one day including set-up and tear-down; and
• Is conducted in the off-season (not between Memorial Day and Labor Day) and not on any holiday.
$3,362 per event day
Category III
Participant plus spectator crowd more than 500 but less than 3,000 per event day;
• Impacts public areas for one or more days including set-up and tear-down; and
• Is conducted in the Peak Season (between Memorial Day and Labor Day) or on any holiday; or
Participant plus spectator crowd more than 3,000 but less than 5,000 per event day.
$3,700 per event day
Category IV
Participant plus Spectator crowd exceeds 5,000 per event day. $6,727 per event day Additional Fees Fees
Commercial Application Fee - non-refundable $1,057
Non-Profit Application Fee - non-refundable $704
Pass-Thru Application Fee - non-refundable $353
Amplified Sound Permit $207
Additional Fees Cont’d Fees
Pier Plaza Use Fee $14,081 per event day
Event Co-sponsor* $356 per sponsor
Event Setup/Teardown $319 per location, per day
Community Resources Staff $423 per day
Parking Space Fee Fees vary based on parking location
*The Event Co-sponsor fee is charged for each organization listed as a presenting sponsor of the event on any or all marketing materials for the event.

Damage Deposit
Monetary deposits, bonds and other security may be necessary to guarantee performance of all required conditions, clean-up and repair of any City property or facilities damaged as a result of the event. Events may be required to submit a deposit to cover any potential damage to City facilities. All or a portion of the deposit may be refunded upon post event inspection. Events will be billed for the costs to repair or replace any City property damaged as a result of the event if the damage exceeds the deposit provided.

Refund/Cancellation Policy
Once a permit is approved and issued, daily category fees or additional fees may be refunded when written notice is given to the Community Resources Department at least two weeks prior to the event date.

Fee Waiver Grants
To support qualified organizations that have received approval to hold their event, the City provides event fee waiver grant opportunities to assist in its success by relieving the financial burden associated with the cost of the City’s event fees. Events and organizations that qualify for a long-term agreement or in contract are not bound to the terms of this policy. The annual award limit of fee waiver grants is approved by the City Council each fall for the upcoming calendar year. Grants will be awarded up to a maximum of $2,500 per event or a 50% reduction of indirect City event fees, whichever is the lesser amount. Fee waiver grants may only be used toward indirect costs charged by the City; direct costs are not eligible for and organizations are required to pay those in full. The minimum amount of a requested fee waiver grant must total at least $250.

Eligibility
In order to be eligible to apply for a fee waiver grant, the event must be a returning event to the City. Fee waiver grants will not be considered for new events or events taking place during the Peak Season (between Memorial Day and Labor Day). Following approval of an event, a completed Special Event Fee Waiver Grant Application is required to be submitted to the Community Resources Department at least 60 days prior to the event. The request will be reviewed by the Parks, Recreation, and Community Resources Advisory Commission at one of its regularly scheduled meetings for consideration of approval.

Event producers will be requested to demonstrate the following:
• A financial need or other economic justification to be considered for a fee waiver grant; • A positive community benefit through the organization or its event by meeting at least two of the following criteria:
• The organization and/or event serves, involves, and/or promotes Hermosa Beach, its residents, schools, and/or businesses;
• The organization and/or event can demonstrate broad community support and sponsorship; • The event appeals to a wide segment of community members; • The organization and/or event enhances the quality of life to the Hermosa Beach community; offering recreational, cultural, social, and or and/or educational activities of interest to the community;
• The organization can demonstrate a commitment to supporting the City’s active and healthy lifestyle as a result of the event; and/or
• The organization/and or event addresses an unmet community need. • A positive economic impact as a result of the event by providing the following information:
• If the event is consecutive days, data indicating the total number of participants that utilize overnight lodging in the City of Hermosa Beach; and
• Data indicating the participants spending in Hermosa Beach during the duration of the event at any of the businesses in the City of Hermosa Beach.

Additionally, event producers must be able to fully fund their event should they not receive a fee waiver grant and may not be dependent on the fee waiver grant to determine their ability to hold the event.

Events specifically prohibited from receiving a fee waiver grant include those events that:
• Promote, advocate, or advance a political message or belief. • Projects or organizations who have unsatisfactorily fulfilled its obligations from previous fee waiver grants.

Obligations
Organizations approved for a fee waiver grant will be required to complete the following:
• Include that the event “is brought to you with support from the City of Hermosa Beach” on all marketing materials. The City requests this exact verbiage be used. o A copy of event marketing materials with this exact verbiage must be provided to the City prior to the City’s issuance of the Special Events Permit.
• A formal presentation to the Parks, Recreation and Community Resources Advisory Parks, Recreation, and Community Resources Advisory Commission at one of its regular meetings no more than 60-days following the event. The presentation shall include discussion of:
o Number of attendees.
o Beneficiary of funds raised by the event (if applicable). o Overview of event budget and financial outlook.
o Overview of the community benefit and/or positive economic impact to the City of Hermosa Beach.

Disqualification
Failure to complete these requirements in accordance with this policy shall automatically disqualify the organization from submitting a future request to receive a fee waiver grant for the remainder of the current calendar year plus one additional calendar year.

If any information submitted as part of the Special Event Fee Waiver Grant is found to be fraudulent, event approvals already granted for the remainder of the calendar year will be automatically revoked. While the organization will be permitted to reapply for approval of event(s) in the following calendar year, it will no longer be eligible to apply for a fee waiver grant.

Long-term Agreements
The City of Hermosa Beach recognizes the value in hosting a variety of beloved community events that help create a balanced and enjoyable events calendar for its residents. To support and develop a long-term approach to the scheduling of events, eligible events can qualify for a long-term agreement (LTA) with the City.

Eligibility
In order for an organization to be eligible for consideration of a long-term agreement, the event(s) must meet at least three of the following:
• The event(s) must qualify as an Impact Level II or III (per the Impact Worksheet), and at least one of the following:
o Have a combined estimated total of 5,000 people in attendance; or o The event must be at least two (2) consecutive days (including setup and teardown). • Have held its event in Hermosa Beach for at least three consecutive years • The event must be produced by an organization that serves, involves, and/or promotes Hermosa Beach’s coastal lifestyle, its residents, schools, and/or businesses; and • The organization or event producer must be able to demonstrate how its programs (outside of those provided at the event) provide a positive impact to the City including enhancements to quality of life to the Hermosa Beach community; or the offering of recreational, cultural, social, and/or educational activities of interest to the community.
• The event can demonstrate:
o A community benefit; or
o A positive economic impact as a result of the event.

Event producers will be requested to demonstrate a positive community benefit through the organization or its event by meeting at least two of the following criteria:
• The organization and/or event serves, involves, and/or promotes Hermosa Beach, its residents, schools, and/or businesses;
• The organization and/or event can demonstrate broad community support and sponsorship; • The event appeals to a wide segment of community members; • The organization and/or event enhances the quality of life to the Hermosa Beach community; offering recreational, cultural, social, and or and/or educational activities of interest to the community;

• The organization can demonstrate a commitment to supporting the City’s active and healthy lifestyle as a result of the event; and/or
• The organization/and or event addresses an unmet community need.

Event producers will be requested to demonstrate a positive economic impact as a result of the event by providing the following information:
• If the event is consecutive days, data indicating the total number of participants that utilize overnight lodging in the City of Hermosa Beach; and
• Data indicating the participants spending in Hermosa Beach during the duration of the event at any of the businesses in the City of Hermosa Beach.

Upon request of an organization whose event does not satisfy one or more of the above eligibility criteria, the City Council may authorize such organization to apply for an LTA where its event provides a demonstrable or differentiated benefit to the community or a service that the City would otherwise be unable to provide.

Term Limits
LTA’s shall be for no less than two (2) years but shall not exceed a maximum of three (3) years unless otherwise determined by the City Council.

Procedures
The following steps are required to guide the development and implementation of an LTA:

1. Submittal of an LTA Application and corresponding letter to the Community Resources Department demonstrating how the organization meets the criteria.

2. Review and recommendation for City Council approval by the Parks, Recreation and Community Resources Advisory Commission.

3. Review and approval by the City Council to begin LTA negotiations with City staff.

4. LTA negotiations and development.

5. Presentation of the final LTA to the City Council for approval.

Obligations
Organizations whose event(s) are approved through an LTA are required to provide a formal presentation to the Parks, Recreation, and Community Resources Advisory Commission at one of its regular monthly meetings no more than 60 days prior and 60 days following its event(s). The pre-event presentation shall include a general event overview including anticipated number of attendees; an overview of the event footprint and individualized setup; and its anticipated impact(s) to the community, etc. The post-event presentation shall include a general overview including the actual number of attendees; actual impact(s) to the community; and any event struggles and successes.

2025 SPECIAL EVENTS

CALENDAR
City of Hermosa Beach
Community Resources Department
710 Pier Avenue, Hermosa Beach, CA 90254
(310) 318-0280
[email protected]

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4
Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II
5 Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
6 7 8 9 10 11
12 13 14 15 16 17 18
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
19 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
20 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
21 22 23 24 25
26 27 28 29 30 31
January 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
3 4 5 6 7
Winter Challenge
North Volleyball Courts
(Setup)
8 Winter Challenge
North Volleyball Courts
9 10 11 12 13 14 15
SoCal
Beach Foundation
North Volleyball Courts
16 17 18 19 20 21 22
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
23 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
24 25 26 27 28
February 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 HBLL Opening Day
Clark Field
Impact Level II
2 IBVL Tournament Series
North Volleyball Courts

PENDING - NEW
3 4
RUHS Volleyball Matches
North Volleyball Courts
5 6 7 8
9 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
10 11
RUHS Volleyball Matches
North Volleyball Courts
12 13
RUHS Volleyball Matches
North Volleyball Courts
14 15
St. Patrick’s Day
Parade
Hermosa Avenue,
Pier Avenue, Schumacher
Plaza, & Pier Plaza
Impact Level III
16 SoCal
Beach Foundation
North Volleyball Courts
17 18
RUHS Volleyball Matches
North Volleyball Courts
19 20 Beach Tennis
Tournaments
Beach Tennis Courts
(Setup)
RUHS Volleyball Matches
North Volleyball Courts
21 Beach Tennis
Tournaments
Beach Tennis Courts
22 Beach Tennis
Tournaments
Beach Tennis Courts
23 CBVA
North Volleyball Courts
Beach Tennis
Tournaments
Beach Tennis Courts
24 25
RUHS Volleyball Matches
North Volleyball Courts
26 27
RUHS Volleyball Matches
North Volleyball Courts
28 29
SoCal
Beach Foundation
North Volleyball Courts
30 31
March 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 RUHS Volleyball Matches
North Volleyball Courts
2 3
RUHS Volleyball Matches
North Volleyball Courts
4 5
6 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
7 8 9 10
Beach Tennis
Tournaments
Beach Tennis Courts
(Setup)
11 Beach Tennis
Tournaments
Beach Tennis Courts
12 CBVA
North Volleyball Courts
Beach Tennis
Tournaments
Beach Tennis Courts
13 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
Beach Tennis
Tournaments
Beach Tennis Courts
14 15
RUHS Volleyball Matches
North Volleyball Courts
16 17 18 19
Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II
IBVL Tournament Series
North Volleyball Courts

PENDING - NEW
20 Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II
Easter Sunrise Mass
South of Pier
21 22 23 24 25
Surfers Walk of Fame
Kick-off Party
Community Theatre
Impact Level II
26 Surfers Walk of Fame
Spyder Surf Fest
Pier Plaza
Impact Level III
27 Waterman’s South Bay
Surf Series
South of the Pier
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
28 29 30
April 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2 3
Classic Car Show
Schumacher Plaza &
Pier Plaza
Impact Level II
Pets in the Park
Valley Park
Impact Level II
HBLL Night at the Ballpark
Clark Field
Impact Level II
4 SoCal
Beach Foundation
North Volleyball Courts
HBLL Night at the Ballpark
Clark Field
Impact Level II
5 6 7 8 9
The Hermosa Classic
South of Pier (Setup)

PENDING
10 The Hermosa Classic
South of Pier

PENDING
CBVA
North Volleyball Courts
11 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
12 13 14 15 16 17
Epic Days
South of Pier
Impact Level II
State of the Art
Cypress Avenue & 6th St.

Impact Level III
PENDNG
18 Epic Days
South of Pier
Impact Level II
19 20 21 22
Maya and the Wave
Community Center Courtyard
23 Fiesta Hermosa
Hermosa Avenue, Lot A Pier
Avenue, Schumacher Plaza &
Pier Plaza
(Setup)
Impact Level III
CBVA
North Volleyball Courts
(Setup)
24 Fiesta Hermosa
Hermosa Avenue, Lot A Pier
Avenue, Schumacher Plaza &
Pier Plaza
Impact Level III
CBVA
North Volleyball Courts
25 Fiesta Hermosa
Hermosa Avenue, Lot A Pier
Avenue, Schumacher Plaza &
Pier Plaza
Impact Level III
CBVA
North Volleyball Courts
26 Fiesta Hermosa
Hermosa Avenue, Lot A Pier
Avenue, Schumacher Plaza &
Pier Plaza
Impact Level III
CBVA
North Volleyball Courts
27 Fiesta Hermosa
Hermosa Avenue, Lot A Pier
Avenue, Schumacher Plaza &
Pier Plaza
(Teardown)
Impact Level III
28 29
Beach Tennis
Tournaments
Beach Tennis Courts
(Setup)
30 Beach Tennis
Tournaments
Beach Tennis Courts
31 Your Are Enough 5k
Schumacher Plaza & Strand
North of Pier
Beach Tennis
Tournaments
Beach Tennis Courts
May 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 HBLL Closing Day
Clark Field
Impact Level II
Beach Tennis
Tournaments
Beach Tennis Courts
2 3 4 5 6
Fine Arts Festival
Community Center Lawn
(Setup)
Impact Level III
7 Fine Arts Festival
Community Center Lawn
Impact Level III
South Bay Paddle
South of Pier
8 Fine Arts Festival
Community Center Lawn
Impact Level III
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
9 10 11 12 13 14 NOTHING WEEKEND
15 NOTHING WEEKEND 16
World Championship Trials
North Volleyball Courts
17 World Championship Trials
North Volleyball Courts
18 World Championship Trials
North Volleyball Courts
19 World Championship Trials
North Volleyball Courts
20 21
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
22 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
23 24 25 26 27 28
Smackfest Co-ed 4’s
Volleyball Tournament
North Volleyball Courts
29 30
June 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

July 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5
6 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Setup)
Impact Level III
7 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
8 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
9 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
Shakespeare by the Sea
Valley Park
Impact Level I
10 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
Shakespeare by the Sea
Valley Park
Impact Level I
11 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
12 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
13 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

14 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
15 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
16 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
17 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
18 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
19 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Setup/Event/Teardown TBD)
Impact Level III
20 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Setup/Event/Teardown TBD)
Impact Level III

PENDING
21 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Setup/Event/Teardown TBD)
Impact Level III

PENDING
22 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Setup/Event/Teardown TBD)
Impact Level III

PENDING
23 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
(Setup/Event/Teardown TBD)

PENDING
24 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
(Setup/Event/Teardown TBD)

PENDING
25 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
(Setup/Event/Teardown TBD)

PENDING
26 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
(Setup/Event/Teardown TBD)

PENDING
27 28 29 30
International
Surf Festival
North & South of Pier
(Setup)
Impact Level III
31 International
Surf Festival
North & South of Pier
(Setup)
Impact Level III

Sun Mon Tue Wed Thu Fri Sat
1 International
Surf Festival
North & South of Pier
Impact Level III
2 International
Surf Festival
North & South of Pier Impact
Level III
Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II
3 International
Surf Festival
North & South of Pier&
North Volleyball Courts (CBVA)
Impact Level III
Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II
4 International
Surf Festival
North & South of Pier
(Teardown)
Impact Level III
5 6 7 8
Triathlon
Downtown
(Setup)
Impact Level III
9 Triathlon
Downtown
(Setup)
Impact Level III
CBVA
North Volleyball Courts
10 Triathlon
Downtown
Impact Level III
CBVA
North Volleyball Courts
11 12 13 14
Beach Tennis
Tournaments
Beach Tennis Courts
(Setup)
15 Beach Tennis
Tournaments
Beach Tennis Courts
16 Epic Days
South of Pier
Impact Level II
Beach Tennis
Tournaments
Beach Tennis Courts
17 Epic Days
South of Pier
Impact Level II
Beach Tennis
Tournaments
Beach Tennis Courts
18 19 20 21 22 23 NOTHING WEEKEND
24 NOTHING WEEKEND 25 26 27 28 29
CBVA
North Volleyball Courts &
Schumacher Plaza
(Setup)
30 CBVA
North Volleyball Courts &
Schumacher Plaza
31 CBVA
North Volleyball Courts &
Schumacher Plaza
August 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2
Hermosa Beach Open
North Volleyball Courts
(Set-up)
Impact Level II

PENDING
3 Hermosa Beach Open
North Volleyball Courts
Impact Level II

PENDING
4 Hermosa Beach
Concert Series
South of Pier
(Setup)
Impact Level III
Hermosa Beach Open
North Volleyball Courts
Impact Level II

PENDING
5 Hermosa Beach
Concert Series
South of Pier
(Setup)
Impact Level III
Hermosa Beach Open
North Volleyball Courts
Impact Level II

PENDING
6 Movies at the Beach
South of Pier
Impact Level III

PENDING
Hermosa Beach Open
North Volleyball Courts
Impact Level II

PENDING
7 Hermosa Beach
Concert Series
South of Pier
Impact Level III
8 Hermosa Beach
Concert Series
South of Pier
Impact Level III
9 Hermosa Beach
Concert Series
South of Pier
Impact Level III
10 Hermosa Beach
Concert Series
South of Pier
Impact Level III
11 Hermosa Beach
Concert Series
South of Pier
Impact Level III
12 Hermosa Beach
Concert Series
South of Pier
Impact Level III
13 Movies at the Beach
South of Pier
Impact Level III

PENDING
14 Hermosa Beach
Concert Series
South of Pier
Impact Level III
15 Hermosa Beach
Concert Series
South of Pier
(Teardown)
Impact Level III
16 17 18 19 20
Coastal Cleanup Day
Schumacher Plaza,
North & South of Pier
Impact Level I
Glow Ride for Cystic Fibrosis
Schumacher Plaza and the Strand
21 22 23 24 25 26 27
Locale 90254
Hermosa Avenue, Pier Avenue, Lot
A, Schumacher Plaza, & Pier Plaza
Impact Level III
SoCal
Beach Foundation
North Volleyball Courts
28 Locale 90254
Hermosa Avenue, Pier Avenue, Lot
A, Schumacher Plaza, & Pier Plaza
Impact Level III
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
29 30
September 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 IBVL Tournament Series
North Volleyball Courts

PENDING - NEW
2 Beach Tennis
Tournaments
Beach Tennis Courts
(Setup)
3 Beach Tennis
Tournaments
Beach Tennis Courts
4 Beach Tennis
Tournaments
Beach Tennis Courts
5 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
Beach Tennis
Tournaments
Beach Tennis Courts
6 7 8 9 10 11
Pumpkins in the Park
Edith Rodaway Park
Impact Level II
Walk to End Alzheimer's
Pier Plaza and Strand
North of Pier
12 Hope Chapel Picnic
Valley Park

PENDING
IBVL Tournament Series
North Volleyball Courts

PENDING - NEW
13 14 15 16 17 18
VOLLEY4SOUND
North Volleyball Courts
19 Skechers Pier to Pier
Friendship Walk
Strand (North of Pier) &
Pier Plaza
Impact Level III
20 21 22 23 24
Beach Tennis
Tournaments
Beach Tennis Courts
(Setup)
25 Beach Tennis
Tournaments
Beach Tennis Courts
26 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts

PENDING
Beach Tennis
Tournaments
Beach Tennis Courts
27 28 29 30 31
October 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2
IBVL Tournament Series
North Volleyball Courts

PENDING - NEW
3 4 5 6 7 8
Sandy Sauté
North of Pier
9 10 11
Veterans Day
Wreath Laying
Ceremony
Community Center
East Lawn
Impact Level II
12 13 14 15
IBVL Tournament Series
North Volleyball Courts

PENDING - NEW
16 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
17 18 19 20
Hermosa for the Holidays
Lot A, Schumacher Plaza
& Pier Plaza
(Setup)
Impact Level III
21 Hermosa for the Holidays
Lot A, Schumacher Plaza
& Pier Plaza
Impact Level III
22 Hermosa for the Holidays
Lot A, Schumacher Plaza
& Pier Plaza
Impact Level III
23 Hermosa for the Holidays
Lot A, Schumacher Plaza
& Pier Plaza
Impact Level III
24 Hermosa for the Holidays
Lot A, Schumacher Plaza
& Pier Plaza
(Teardown)
Impact Level III
25 26 27 28 29
30 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
November 2025
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6
Sand Snowman
Contest
North of Pier
Impact Level I
7 8 9 10 11 12 13
California Great
Santa Stroll
Strand North of Pier & Pier
Plaza
Impact Level III
IBVL Tournament Series
North Volleyball Courts

PENDING - NEW
14 Community
Chanukah Celebration*
Pier Plaza &
Greenwood Park
Impact Level II
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts
15 16 17 18 19 20
21 IBVL Tournament Series
North Volleyball Courts

PENDING - NEW
22 23 24 25 26 27
28 29 30
IBVL Tournament Series
North Volleyball Courts

PENDING - NEW
31 December 2025
*Menorah installation at Greenwood Park is Wednesday, December 10, and the Menorah is removed Tuesday, December 23 , 2025.

Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Off-Season Monthly Events
(Labor Day – Memorial Day) # of Special Event Days # of Days Available(out of 15) January 5 10
February 6 9
March 16 -1
April 13 2
May (through May 25) 11 4
September (from September 2) 17 -2
October 12 3
November 11 4
December 5 10
Peak Season (Memorial Day through Labor Day) # of Special Event Days on the Beach/Strand/Pier Plaza Level I & II Event Days
(not on Level III Event Days)
& City Sponsored/Contracted
(not on Level III, II or I Event Days)
(Maximum of 25)
Level III Event Days
(Maximum of 45)
Total # of Event Days
(out of 70 total)
13 40 53
Peak Season Event Limits:

To balance coastal access with events, events on the Beach, Strand & Pier Plaza will be limited to the following number of events during the peak summer season (Memorial Day to Labor Day – approximately 100 days over the summer):
o Maximum of 45 days used by Level III Events
o Maximum of 25 days used by Level I & II Events, & City Sponsored/Contracted Events (on days not used by Level III Events) City Sponsored or City Contracted Events, & Long-term Agreement Events are categorized by their Impact Level

2025
City of Hermosa Beach
Special Event Permit Application Overview
Event Title: Interscholastic Beach Volleyball (IBVL) Tournament Series Impact Level: II
Applicant Name: Gino Grajeda
Organization Name: California School Sport Association
Non-Profit: NO/YES
Event Date(s): Sunday, March 2, Saturday, April 19, Wednesday, October 1, Sunday, October 12, Sunday, November 2, Saturday, November 15, Sunday, December 21, and Tuesday, December 30 Event Time: 9:00am-5:00pm
Event Summary: Youth volleyball tournaments and local competitions Returning Event: NO/YES
Event Location (Site Map Attached): Volleyball courts north of the Pier with no impact to the Beach Tennis Courts Estimated Number of Participants: 150 per event day
Estimated Number of Spectators: 75 per event day
Age of Participants: Youth (under 18 years of age)
Participant Fee: $40
Parking: None
Amplified Sound: None
Generator(s): None
Fenced Area(s): None
Stage(s), Structure(s) or Tent(s): 10x10 Pop-up Tents
Security: None
Sponsor(s): None
Vendor(s): None
Filming/Still Photography: None
Estimated Fees Payable to the City
Application (Nonprofit) $685
Category I (Nonprofit) $2 per registrant and roster of participants due to City *Additional fees to apply due to required staffing and/or services from the City of Hermosa Beach’s Community Resources Department, Community Services Department, Public Works Department, Police Department, and the Los Angeles County Fire Department.

2025
City of Hermosa Beach
Special Event Permit Application Overview
Event Title: The Hermosa Classic
Impact Level: II
Applicant Name: Tully Banta-Cain
Organization Name: Beach Football League (BFL)
Non-Profit: NO/YES
Event Date(s): Setup: Friday, May 9, Event: Saturday, May 10 Event Time: 9:00am-5:00pm
Event Summary: Tryouts for BFL, youth football clinics coached by National League Football (NFL) players and coaches, autograph signing, and coed flag exhibition games/tournament for youth and tackle football exhibition games/tournament for adults
Returning Event: NO/YES
Event Location (Site Map Attached): South of the Pier with relocation of south volleyball courts to accommodate City programming
Estimated Number of Participants: 300
Estimated Number of Spectators: 1,200
Age of Participants: All ages
Participant Fee: None
Parking: Yes
Amplified Sound: Yes, portable audio system for announcements and DJ Generator(s): Yes
Fenced Area(s): Snow fencing around the event perimeter Stage(s), Structure(s) or Tent(s): Sand football field (120’ W by 190’L), pop-up tents, bleachers Security: Yes
Sponsor(s): Yes
Vendor(s): Yes
Filming/Still Photography: None
Estimated Fees Payable to the City
Application (Commercial) $1,028
Category Il $3,362 per event day x 1 event days = $3,362 Event Set-Up $319 per location, per set-up day x 1 set-up day x 1 location = $319 Amplified Sound $207
Co-sponsor $TBD

Parking $TBD
*Additional fees to apply due to required staffing and/or services from the City of Hermosa Beach’s Community Resources Department, Community Services Department, Public Works Department, Police Department, and the Los Angeles County Fire Department.

MAIN PLAYING
FIELD

KIDS ZONE
- MAIN PLAYINGFIELD
- SPONSORSECTION
- OPERATIONSTENT
- ATHLETICTRAINERS
- DJ / EMCEE TENT
- VENDORTENTS
- ENTRANCES
- GENERAL ADMISSION

THEHERMOSA BEACHCLASSIC EVENTMAP MAPKEY
- BFLMERCH TENT
- EVENT INFO
- SCOREKEEPERS
- BLEACHERS
-PORTABLES
190'
120'

SPONSOR

SECTION
1 2 3 4 5 6 7 8
Notes: All tents shown are 10'x10'

BLEACHERS
320' 19' 4"
42'
Bleachers are 42' x 19' 4" x 10' 10"
Field footprint is 190' x 120'
- EVENT AREA
GA
(BRING
YOUR
OWN

UMBRELLA,

CHAIRS, TOWEL
ETC.)
GA
-RELOCATION VBC

RELOCATION
OF

VOLLEYBALL
COURTS

TEMPORARY
ADA
MAT

City of Hermosa Beach | Page 1 of 5
Meeting Date: January 28, 2025
Staff Report No. 25-CMO-010
Honorable Mayor and Members of the Hermosa Beach City Council DISCUSSION OF RESPONSE TO JANUARY 2025 FIRES AND ADOPTION OF AN URGENCY ORDINANCE TEMPORARILY AMENDING SECTION 17.42.180 OF THE

HBMC DEALING WITH REGULATION AND PERMITTING OF SHORT-TERM

RENTALS AND PROVIDING DIRECTION FOR EVICTION PROTECTIONS CEQA: Determine the above is exempt from the California Environmental Quality Act. (City Manager Suja Lowenthal and City Attorney Pat Donegan) Recommended Action:

Staff recommends City Council:

1. Staff recommends City Council receive an update on the City’s responses to the January 2025 Los Angeles Area Fires; and

2. Consider waiving reading in full of Urgency Ordinance; declare that said title, which appears on the public agenda, shall be determined to have been read by title; and adopt Urgency Ordinance (Attachment 1)
Executive Summary:

As requested by City Council at its January 14, 2025 meeting, staff presents the following report outlining the City’s response to the January 2025 Los Angles Area fires; to consider an urgency ordinance that would suspend enforcement of short-term vacation rental prohibitions under certain conditions to provide immediate housing to those displaced by the fires; and to consider the provision of eviction protections for renters hosting individuals displaced by the fires.

Background:

On January 7, 2025, multiple wildfires—including the Palisades, Eaton, and Hurst Fires— ignited across Los Angeles County. Fueled by strong Santa Ana winds, exceptionally dry conditions, and low humidity, these fires rapidly spread, causing evacuations, extensive property damage, and tragic loss of life. Many of the victims of these terrible fires remain unable to occupy/live in their homes that were either destroyed or damaged by the fires, pending inspections, or other remedial measure prior to occupancy.

At its January 14, 2025 meeting, City Council received an update on the Los Angeles County wildfires, their impacts, and the City’s emergency preparedness and response measures. At the same meeting, City Council directed staff to return at its January 28, 2025 meeting with a staff report that would allow it to consider an urgency ordinance

City of Hermosa Beach | Page 2 of 5
relaxing the City’s polices pertaining to short-term rentals and consider providing eviction protections for renters hosting those displaced by the fires.

Past Board, Commission, and Council Actions
Meeting Date Description
January 14, 2025 City Council received an update on the Los Angeles County wildfires and the City’s emergency preparedness and
response measures. Mayor Pro Tem made a motion,
seconded by Councilmember Keegan, and supported
unanimously by City Council to return at its next meeting with possible policy actions related to short-term rentals and eviction protections.

Discussion:

Based on City Council’s support and direction, the City Manager will exercise discretion on enforcing Hermosa Beach Municipal Code (HBMC) regulations on a case-by-case basis that may create a hardship on individuals displaced by the fires and temporarily relocating within the City. As generally discussed with City Council, the HBMC regulations include, but are not limited to:

Chapter 10.32.040 Compliance with Signs and Parking Meters Required Current regulations require the operator of any vehicle to adhere to posted signage indicating parking restrictions. On a case-by-case basis, the City Manager may authorize staff to relax the enforcement on a vehicle owned by someone displaced by a fire and staying in Hermosa Beach, where other reasonable accommodations for parking cannot be identified.

Chapter 10.32.340 Parking of Oversized Vehicles
Current regulations limit the time, place, and manner of parking oversized vehicles as defined by Section 670 of the California Vehicle Code, or combination of vehicles, which exceeds 20 feet in length or 7 feet in width. Should the need arise, the City Manager may modify limitations, such as the number of calendar days for a permit, to accommodate displaced individuals.

Chapter 6.04.040 Household Pets
Current regulations limit the number of pets permitted as household pets in a residential dwelling without the issuance of a permit. Given that displaced individuals may similarly need shelter for their household pets, the City Manager may authorize staff to relax the enforcement of the household limitation without the need for an application and permit.

City of Hermosa Beach | Page 3 of 5
Chapter 6.08.050 Dogs, License Required
Current regulations prohibit any person to keep, harbor or possess any dog within the City without first having obtained a license to do so. Given that displaced individuals may similarly need temporary shelter for their dogs, the City Manager may authorize staff to relax the enforcement of the dog license requirement for those dogs residing in the City for a temporary period.

Anti-Price Gouging
Based on community concern, City Council also requested information regarding antiprice gouging regulations and penalties. California Penal Code section 396 prohibits excessive and unjustified increases in the prices of essential consumer goods and services, construction services, hotel lodging, and residential rental properties during and shortly after a declared state of emergency or local emergency. The Office of the Attorney General investigates protections contained in Penal Code section 396. Complaints may be filed at oag.ca.gov/report or by calling 800-952-5225.

A violation of Section 396 protections is a misdemeanor punishable by imprisonment in a county jail for a period not exceeding one year, by a fine of not more than $10,000, or by both that fine and imprisonment. A violation of these protections also constitutes an unlawful business practice and an act of unfair competition within the meaning of Section 17200 of the Business and Professions Code. The remedies and penalties provided by this section are cumulative to each other, the remedies under Section 17200 of the Business and Professions Code, and the remedies or penalties available under all other laws of this state. While the City is able to institute a more putative penalty for price gouging under State law, the enforcement hurdle still exists such that the City prosecutor or other enforcement personnel would need to document and prosecute any violations.

Short-Term Rentals
Considering the displacement of over 100,000 individuals that can no longer occupy their residences and must seek alternative dwelling in Los Angeles County, City Council requested an Urgency Ordinance that would allow it to consider whether to temporarily relax the Hermosa Beach Municipal Code as it relates to short-term rentals. The draft Urgency Ordinance (Attachment 1) would allow a short-term vacation rental use to be established after an administrative permit has been obtained and has supplied sufficient evidence that the short-term vacation rental use is being provided to individuals directly impacted or displaced by the January 2025 Los Angeles County wildfires.

As written, the owner shall comply with and pay the required transient occupancy tax as required by Chapter 3.32, Transient Occupancy Tax, of the Municipal Code for the operation of the short-term vacation rental. Should City Council vote to adopt the Urgency Ordinance, a date of expiration should be established. For reference, current occupancy of Hermosa Beach hotels currently ranges from 40 to 70 percent. Several hotels indicated an initial influx during the fires, with a reduction as time passed.

City of Hermosa Beach | Page 4 of 5
Renter Protection
On January 17, 2025, the Governor of the State of California issued an executive order that expands eviction protections for tenants who provide shelter to survivors of the Los Angeles-area firestorms. The order prohibits landlords from using the unlawful detainer process—a legal process landlords use to evict tenants who violate their lease—to evict a tenant for violating a term of their lease that would otherwise prohibit them from sheltering one or more people displaced by the recent emergency. The order does not prohibit landlords from enforcing other lease terms, such as those regarding criminal activity or property damage. The order is in effect until March 8, 2025.

Because this order is in place, there is limited efficacy (if at all) in the City adopting its own local eviction protection. As a prerequisite to adopting something like this, the City would likely need to adopt its own local emergency. Further, there is some legal risk with a local action that involves lease agreements Citywide. Due to the Governor’s executive order, staff does not recommend any local City action.

Property Vacancy Penalty Options
During the January 14, 2024 City Council meeting, there was some discussion on issues related to a tax on residential properties that are vacant in the City. Over the past years, a few cities in the State have adopted—via the ballot—a tax on parcels that are “vacant” as defined by each local tax ordinance. Typically, these tax measures require a residence be occupied a set number of days per year to avoid the flat monetary tax with listed exceptions to ensure due process and possible legal challenge. Late last year, the vacant residential property tax in San Francisco was successfully challenged at the trial court level. The city appealed the decision and the City Attorney’s office is monitoring further developments.

While a vacant residential property tax is possible, something like this would need to be approved by voters via a tax measure and would need to be carefully crafted in order to avoid legal challenge.

General Plan Consistency:

This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:

Safety Element
Goal 5. High quality police and fire protection services provided to residents and visitors.

Policy:

City of Hermosa Beach | Page 5 of 5
 5.2 High level of response. Achieve optimal utilization of allocated public safety resources and provide desired levels of response, staffing, and protection within the community.

Fiscal Impact:

Should City Council vote to adopt the Urgency Ordinance, the City may also incur a cost to administer permits under the ordinance. The City may also realize an increase in Transient Occupancy Tax (TOT) revenue associated with short-term rental properties.

The potential permit administration cost and the amount of increased revenue are currently unknown.

Attachment:

Draft Urgency Ordinance
Respectfully Submitted by: Angela Crespi, Deputy City Manager Noted for Fiscal Impact: Brandon Walker, Administrative Services Director Legal Review: Patrick Donegan, City Attorney
Reviewed by: Angela Crespi, Deputy City Manager
Approved: Suja Lowenthal, City Manager

CITY OF HERMOSA BEACH
URGENCY ORDINANCE NO. ORD-24-XXXXU

AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

HERMOSA BEACH, CALIFORNIA, APPROVING ZONE TEXT AMENDMENT 24-XXXX, AMENDING SECTION 17.42.180 OF THE HERMOSA BEACH

MUNICIPAL CODE REGARDING SHORT-TERM VACATION RENTALS IN THE CITY’S RESIDENTIAL ZONES AND DETERMINE THE PROJECT IS NOT

A PROJECT UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) OR IN THE ALTERNATIVE IS EXEMPT UNDER CEQA.

THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. A life-threatening, destructive, widespread windstorm and extreme fire weather system commenced on Tuesday, January 7, 2025 in areas in and around Los Angeles metropolitan area, threatening life and safety, public and private property and structures, and other critical infrastructure.

SECTION 2. As of the drafting of this urgency ordinance, fires such as the Palisades Fire and the Eaton fire have burned over 23,000 and 14,000 acres respectively, destroying or damaging thousands of structures and displacing more than 100,000 State residents.

SECTION 3. The continued high wind events and dry conditions make future fires and further displacement in and around the Los Angeles metropolitan area a possibility.

SECTION 4. The City’s current regulations on short-term vacation rentals (“STVRs”) allow for STVR use in nonconforming residential dwellings on properties zoned C-2, C-3, SPA 7, SPA 8, or SPA 11. STVR use is not permitted in residential zones in the City.

SECTION 5. There is a current and immediate threat to public health, safety, or welfare based on destructive impacts of numerous fires (and the continued risk of future fires) in the Los Angeles metropolitan area and the displacement of over 100,000 individuals that can no longer occupy their residences and must seek alternative dwelling.

SECTION 6. The City’s current STVR regulations limit where STVR uses are permitted in the City which may pose an obstacle to safely house those displaced by these destructive fires on a temporary basis while those displaced seek out more permanent alternative housing options; and
SECTION 7. The temporary relaxation of some of the STVR regulations in the City could curb the threats to the public safety, health, and welfare caused by the displacement of over 100,000 State residents as a result of the destructive wildfires and adoption of this ordinance as an urgency ordinance is justified and will be effective immediately upon adoption by a four-fifths vote of the City Council.

SECTION 8. The City Council finds that there is a need to amend the Municipal Code with the following modifications in order to address the threat to public safety, health, and welfare created by the displacement of fire victims based off of the January 2025 wildfire in and around the Los Angeles County region.

SECTION 9. Section 17.42.180 of the Hermosa Beach Municipal Code is hereby amended to read as follows:
“17.42.180 Short-Term Vacation Rentals.

It shall be unlawful for any person to offer or make available for rent or to rent (by way of a rental agreement, lease, license or any other means, whether oral or written) for compensation or consideration a residential dwelling, a dwelling unit or a room in a dwelling for less than 30 consecutive days and for any person to occupy a residential dwelling, a dwelling unit or a room in a dwelling for less than 30 consecutive days pursuant to a rental agreement, lease, license or any other means, whether oral or written, for compensation or consideration except for short-term vacation rentals in nonconforming residential dwelling units in certain commercial zones in compliance with the following requirements. No person or entity shall maintain any advertisement of a short-term rental in violation of this section, in any zone. In the event that an advertisement has conflicting information regarding a prohibited rental, the advertisement for the shorter amount of time shall control.

This section sets forth requirements for the establishment and operation of shortterm vacation rentals in nonconforming residential dwelling units in certain commercial zones.

A. Permit and Operational Requirements. The approval of operation of a short-term vacation rental shall be subject to the following requirements:

1. Administrative Permit Required. Short-term vacation rentals may be established and operated only after an administrative permit has been approved in compliance with Chapter 17.55. The administrative permit for a short-term vacation rental shall be valid for one calendar year from the date of issuance and must be renewed annually thereafter; provided, that this section remains in effect and has not expired.
a. Prior to approval or renewal of an administrative permit for operation of a short-term vacation rental, the premises shall be inspected by the building official or their designee for compliance with all applicable building and safety codes, as well as compliance with any applicable Municipal Code regulations regarding short-term vacation rentals. If the building official or their designee conducts more than two (2) inspections to verify compliance due to outstanding corrections, the applicant is subject to a reinspection fee for those additional inspections.
b. An application for a new or renewal of an administrative permit shall include payment of all required and outstanding administrative fees. c. The application submittal shall include a list of the Uniform Resource Locations (URL) where the property is listed online, and the applicant shall keep the list current at all times.
d. Short-term vacation rentals established under this section shall have no vested right to continued existence.

2. Location. Short-term vacation rentals shall only be permitted in nonconforming residential dwellings on properties zoned C-2, C-3, SPA 7, SPA 8, or SPA 11. a. For purposes of this section, a "nonconforming residential unit" shall mean a residential dwelling unit that was lawfully established and maintained as a dwelling unit as of October 24, 2019. If the unit is converted into a nonresidential use, then it shall be deemed the termination of the existing nonconforming residential use, and thereby the unit loses any

nonconforming status as a residential use and loses any right to operate as a short-term vacation rental.

3. Management and Operations Plan. In addition to any other requirements for an application for an administrative permit, or any conditions of approval contained therein, the application to establish and operate a short-term vacation rental shall be accompanied by a management plan, which shall establish, to the satisfaction of the community development director (director), or their designee, the following:
a. The reasonably prudent business practices that owner or owner’s authorized agent will use to ensure that the short-term vacation rental unit is used in a manner that complies with all applicable laws, rules, regulations, and permits.
b. An identification plaque posted and maintained at all times, within plain view of and legible to the general public, not exceeding six square feet in size, and containing address of premises and permit number, and telephone number of Hermosa Beach Police Department dispatch for complaints regarding condition, operation or conduct of occupants of the unit. The director may alter the size requirement to ensure the plaque is legible from the adjacent public right-of-way.
c. The name, address, and telephone number of a local contact person who shall be available 24 hours per day, seven days per week for the purpose of responding to City staff calls pertaining to complaints regarding the condition, operations, or conduct of occupants of the short-term vacation rental or their guests, and if directed by City staff, to personally proceed on site within 30 minutes from the call to resolve the problem. d. The owner or the owner’s authorized agent shall, upon notification that any occupant or guest of the short-term vacation rental unit has created unreasonable noise or disturbances, engaged in disorderly conduct, or committed violations of any applicable law, rule or regulation pertaining to the use and occupancy of the short-term vacation rental unit, respond in a timely and appropriate manner to immediately halt or prevent a recurrence of such conduct. Failure of the owner or the owner’s authorized agent to respond to such calls or complaints regarding the condition, operation, or conduct of the occupants and/or guests of the short-term vacation rental unit in a timely and appropriate manner shall subject the owner to all administrative, legal, and equitable remedies available to the City.

e. The owner and/or the owner’s authorized agent shall use reasonably prudent business practices to ensure that the occupants and/or guests of the short-term vacation rental unit do not create unreasonable noise or disturbances, engage in disorderly conduct or illegal activity, or violate any applicable law, rule or regulation pertaining to the use and occupancy of the short-term vacation rental unit.
f. The owner and/or the owner’s authorized agent shall use reasonably prudent business practices to ensure that the short-term vacation rental unit is used for overnight accommodations purposes only. This shall include using all prudent business practices to prohibit the rental to commercial party businesses.
g. Prior to occupancy of a short-term vacation rental unit, the owner or the owner’s authorized agent shall:
i. Obtain the contact information of the renter.
ii. Provide a copy of the City’s "Good Neighbor" brochure containing these requirements to the renter.
iii. Require the renter to execute a formal acknowledgement they are legally responsible for compliance by all occupants of the short-term vacation rental unit and their guests with all applicable laws, rules, and regulations pertaining to the use and occupancy of the shortterm vacation rental unit. iv. The information required in subsections (A)(3)(g)(i) and (A)(3)(g)(iii) of this subsection shall be maintained by the owner or the owner’s authorized agent for a period of three years and be made available upon request to any officer of the City responsible for the enforcement of any provision of the Municipal Code or any other applicable law, rule or regulation pertaining to the use and occupancy of the short-term vacation rental unit.
h. The property shall be maintained free of litter and debris. Trash and refuse shall not be left or stored within public view, except in proper containers for the purpose of collection by the City’s authorized waste hauler on scheduled trash collection days. Trash receptacles must be maintained within an enclosure and placed for pick up to comply with the provisions of HBMC

8.12.220 and 8.12.230. The size or number of containers and/or frequency of pick-up (if permitted by the City’s authorized waste hauler) shall be

increased if needed to accommodate the amount of trash generated by all uses on the site.
i. On-site parking shall be allowed on approved driveway, garage and/or carport areas only. Parking shall comply with all current City parking regulations. Parking of oversized vehicles must comply with the provisions of Chapter 10.32, Stopping, Standing and Parking, of the Municipal Code. j. Approved on-site parking space(s), including all enclosed garages, shall be kept free and clear to accommodate vehicular parking for renters/guests during all times the unit is in use as a short-term vacation rental. k. The number of adult occupants allowed to occupy any given short-term vacation rental unit shall be limited to two (2) per bedroom/sleeping area. l. The director shall have the authority to impose additional conditions on the use of any given short-term vacation rental to ensure that any potential secondary effects unique to the subject short-term vacation rental unit are avoided or adequately mitigated.
m. The owner or owner’s authorized agent shall post the current short-term vacation rental permit number, a photograph of the front of the property where the short-term vacation rental unit is located, as well as the number of approved on-site parking spaces available, in any written publication or on any website that promotes the availability or existence of a short-term vacation rental unit.

4. The owner shall comply with all requirements related to a business license under Chapter 5.04, Business Licenses Generally, of the Municipal Code, and related to the transient occupancy tax under Chapter 3.32, Transient Occupancy Tax, of the Municipal Code for the operation of the short-term vacation rental.

B. Development Standards. Short-term vacation rentals shall conform to the following standards:

1. On-site parking shall be provided as required under Chapter 17.44.

2. A private kitchen area, shower and toilet facilities, and at least one room/area designated as a sleeping area shall be provided in each unit.

C. Violations. Violations of this section are subject to the following standards.

1. Any violation of this section shall result in issuance of an administrative citation pursuant to Chapter 1.10, Administrative Citations and Penalties, or any other legal methods of enforcement, of the Municipal Code.

2. More than three violations of this section or any of the City’s quality of life ordinances, such as noise violations, disturbing the peace, or creating a public nuisance, within a 12-month period shall be grounds for revocation of the business license and administrative permit, in accordance with provisions of the Code, provided the three violations have been affirmed by a hearing officer in the event they are appealed.

D. Sunset Clause. The provisions in this section shall become inoperative on October 24, 2025, and shall be considered repealed on that date, unless the City Council of Hermosa Beach enacts a new ordinance that becomes effective on or before October 24, 2025, and which deletes or extends that date. No new or renewals of administrative permits and/or business licenses for short-term vacation rentals shall be issued after October 24, 2025, and no permitted short-term vacation rental shall have a right to operate beyond the term of the permit.

E. Notwithstanding any other provision of this Code, any residential dwelling unit in the City may be used as short-term rental in order to mitigate the impacts of the January 2025 wildfires that displaced over 100,000 State residents subject to the following conditions:

1. A short-term vacation rental use may be established after an administrative permit has been obtained as required by subsection (A)(1) of this section as amended by subsection (E)(3). In addition to the required permit application requirements, the applicant must supply sufficient evidence as determined by the City Manager or City Manager’s designee that the short-term vacation rental use is being provided to individuals directly impacted or displaced by the January 2025 Los Angeles County wildfires. This determination shall be in the sole discretion of the City Manager or City Manager’s designee.

2. All operational, management and development standards required by this section, and any other conditions required by the City Manager or City Manager’s designee, shall be complied with.

3. In no event shall any administrative permit issued under this subsection (E) authorize a short-term vacation rental use after (INSERT DATE).

4. The owner shall comply with and pay the required transient occupancy tax as required by Chapter 3.32, Transient Occupancy Tax, of the Municipal Code for the operation of the short-term vacation rental.

SECTION 10. Urgency Declaration; Effective Date. The City Council finds and declares that the adoption and implementation of this ordinance is necessary for the immediate preservation and protection of the public peace, health and safety as detailed above by the City, pursuant to Government Code section 36937, subdivision (b). This ordinance shall take effect immediately.

SECTION 11. Environmental Review. The adoption of this urgency ordinance is exempt from the California Environmental Quality Act (CEQA), Public Resources Code section 21000 et. seq. and California Code of Regulations, title 14, section 15000 et. seq. (CEQA Guidelines). Pursuant to CEQA Guidelines section 15378, adoption of this Ordinance is not a project subject to the requirements of CEQA as it has no potential to result in a direct or reasonably foreseeable indirect physical change to the environment.

To the extent the adoption of this ordinance is a project subject to CEQA, it is categorically exempt pursuant to CEQA Guidelines Sections 15061, 15301, 15304, and 15305.

SECTION 12. Certification. The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City’s book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law.

PASSED, APPROVED, and ADOPTED on this 28th day of January, 2025.

AYES:

NOES:

ABSTAIN:

ABSENT:

Mayor Dean Francois
PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Myra Maravilla Patrick Donegan

City Clerk City Attorney

City of Hermosa Beach | Page 1 of 8
Meeting Date: January 28, 2025
Staff Report No. 25-AS-015
Honorable Mayor and Members of the Hermosa Beach City Council

DISCUSSION AND POSSIBLE CHANGES TO THE CITYWIDE RESIDENTIAL PARKING PROGRAM UPDATE.

CEQA: Determine that any modification to the Citywide Residential Parking Program is exempt from the California Environmental Quality Act
(Administrative Services Director Brandon Walker and Deputy City Manager Angela Crespi)
Recommended Action:

Staff recommends City Council:

1. Receive an update regarding the City’s Residential Parking Permit Program; and

2. Consider any changes or modification to the City’s Residential Parking Permit Program.

Executive Summary:

At its January 14, 2025 meeting, City Council received an update regarding the City’s parking program technology and the Residential Parking Permit Program. The report reflected on City’s Councils active steps over the past two years to update and improve the City’s parking management program and their impact on the efficient management of the City’s finite parking resources. At the meeting, Mayor Pro Tem Seamann motioned, and a majority of Council supported, directing staff to return with an item to consider additional changes or modifications to the City’s Residential Parking Permit Program.

Background:

Residential Parking Permit Program
In 1984, the City of Hermosa Beach applied for, and was granted, permission by the California Coastal Commission to establish a preferential parking permit program in conjunction with remote beach parking locations and a park and ride shuttle system. The permit was most recently amended in 2004.

The preferential parking permit program was developed to discourage oversaturation of the City’s downtown and coastal parking, to provide free long-term parking at remote locations, and to allow residents within the impacted area to park beyond the one-hour time restrictions or without having to pay the meter at yellow pole/cap meters. The impacted area is bound by the north and south City boundaries; by the Strand on the

City of Hermosa Beach | Page 2 of 8
west; and by Loma Drive, Park Avenue, or Morningside Drive on the east. Parking spaces on the west side of Cypress Avenue between 11th Street and Pier Avenue are also included.

In 2019, the City Council adopted a Parking Management Study that included recommendations to adjust the parking permits and pricing. In accordance with the approved study, City Council voted at its February 28, 2023 meeting to limit the number of residential parking permits available to three per residence and to increase the annual price for those permits from $40 to $50. Additional operational changes to the program included:
 Requiring proof of California vehicle registration at the Hermosa Beach address for all permits with few exceptions.
 Limiting residential parking permits to three per year per residence, to vehicles registered to the residence.
 One of the residential parking permits may be in the form of a hang tag with the rest in sticker form only.
 A single extra permit, in excess of the maximum three Residential Parking Permits per residence, may be issued by the City Manager or designee, upon a showing that there exists a number of registered vehicles to different and unique drivers at a specific property, which does not have adequate onsite parking to accommodate the number of vehicles in excess of the three Residential Parking Permits allowed.

The burden of proof shall be upon the applicant, and the City Manager shall develop adequate application standards to the satisfaction of the City Manager.

The City Manager or designee decision shall be final.
 Permitting the issuance of a new pass in the event of tenant turnover at a specific residence with a signed lease by the property owner of record. The previously issued Residential Parking Permits shall be cancelled upon showing of the new residents at any specific residence.
 Elimination of the former property owner guest permit.

At its October 10, 2023 meeting, City Council approved the issuance of a single “guest” parking permit without the requirement of vehicle registration or vehicle ownership. The first person to apply for the “guest” permit per address receives it and the City does not make any value judgments or weigh competing applications between roommates or anything similar. Further, once the single “guest” pass is issued for the residence, the City does not issue another one for that year irrespective of resident turnover. The coordination of guest passes amongst new and former tenants and new and former owner residents is the users’ responsibility.

At its December 12, 2023 meeting, City Council reviewed and discussed issues that arose during the 2023–24 renewal season. City Council discussed possible solutions and

City of Hermosa Beach | Page 3 of 8
directed staff to return with possible refinements for the upcoming 2024–25 season and those for a longer-term implementation timeframe.

Staff returned to City Council at its January 23, 2024 meeting with the additional program refinements including only accepting one address per resident; eliminating the replacement of lost or stolen guest permits; limiting Annual Employee Permits to one per person; and instituting a two-year loss of parking permit privileges for misrepresentation/fraud in applying for a permit or the misuse of parking permits. At the same meeting, City Council elected to raise the parking permit price to $60 per year, raise the daily lot pass price to $150 for (12-hour parking), the 24-hour lot pass to $250, and increase the daily metered parking pass to $12.

To clearly capture and memorialize all programmatic changes in effect for the 2024–25 Residential Parking Permit cycle and future permit cycles, City Council adopted Resolution No. RES-24-7411 (Attachment 1) outlining full program parameters.

Due to software and enforcement limitations impacting efficient implementation, staff recommended postponing considerations of a tiered pricing structure or creation of zones for residential parking passes to a future permit year.

Staff presented initial Residential Parking Program feedback to City Council at its January 14, 2025 meeting.

Past Council Actions
Meeting Date Description
June 6, 2018 The City Council held a Budget Workshop, with a Five-Year Financial Forecast, including recommendations for increased citation fees. At that time, the City Council requested a survey of all parking violations.

December 17, 2019 The City Council accepted the Coastal Zone Parking Assessment Study recommendations and directed staff to; 1) return to Council and the applicable City Commissions with the related implementation actions for each of the near-term recommendations; 2) incorporate the policy
recommendations into the Draft Local Coastal Program; and 3) if appropriate, draft an amendment to the City’s Coastal Development Permit for the Preferential Parking Program and Remote Beach Park and Ride System.

September 28, 2021 The City Council requested that City Parking Programs and Parking Management be discussed at a future meeting.

January 31, 2022 The City Council reviewed and discussed the status and priorities of the 12 recommendations in the Parking

City of Hermosa Beach | Page 4 of 8
Meeting Date Description
Management Study and challenges of coordinating these
efforts with goal of Plan Hermosa and the City’s efforts to certify a Local Coastal Program with the Coastal Commission.

Council directed staff to move forward with the sale of the 2022–2023 residential and employee parking permits; place an item on a future agenda to enable Council to consider a fee increase; and restrict the sale of permits to out-of-state vehicles except for active military.

November 3, 2022 The City Council awarded a contract for mobile parking payment systems (Pay-By-App) to ParkMobile, LLC and
directed staff to explore opportunities to utilize the system to provide real-time parking availability information to the public.

February 28, 2023 The City Council approved changes to the City’s residential parking permit program, employee permit program, and
hourly parking meter and parking lot rates.

March 14, 2023 The City Council gave City Manager or designee the discretion to waive the vehicle registration requirement, upon showing good cause, amending the previously adopted
resolution.

September 12, 2023 Motion by Councilmember Detoy, seconded by Councilmember Francois for staff to return with information on requirements for transferable residential “guest” parking permits for review and discussion.

September 26, 2023 After receiving the information item, City Council directed staff to return to its meeting on October 10, 2023 with a narrowly focused item to consider a “guest” parking pass program.

October 10, 2023 City Council approved a single “guest” permit for each residential address in the impacted area with no vehicle registration or vehicle requirement.

December 12, 2023 Staff presented a list of issues identified during the 2023– 24 residential parking permit season and possible solutions for City Council review. Council directed staff to explore possible refinements to the program and a resolution that would
encompass all areas of the program and supersede all
previous resolutions. Council requested both items for 2024– 25 implementation and those for a longer-term
implementation timeframe.

January 23, 2024 City Council received a staff presentation on issues identified during the 2023–24 parking permit season and approved
staff’s recommendation to only accept one address per
resident, eliminate the replacement of lost or stolen guest

City of Hermosa Beach | Page 5 of 8
Meeting Date Description
permits, limit Annual Employee Permits to one per person, and institute a 2-year loss of parking permit privileges for misrepresentation/fraud in applying for a permit or the misuse of parking permits. Additionally, City Council raised the parking permit price to $60 per year, the daily lot pass price to $150 for (12-hour parking) and the 24-hour lot pass to $250, and the daily metered lot pass to $12.

January 14, 2025 City Council received an update on the Citywide Parking Program and approved agreements with Parkmobile, LLC
and Turbo Data Systems, Inc. Mayor Pro Tem Seamann
requested the Resi, and a majority of City Council supported, directing staff to return with an item highlighting Residential Parking Program feedback for possible modifications.

Analysis
The Residential Parking Program was originally developed to discourage oversaturation of the City’s downtown and coastal parking, to provide free long-term parking at remote locations, and to allow residents within the impacted area to park beyond the one-hour time restrictions or without having to pay the meter at yellow pole/cap meters.

Seeing an over proliferation of sales over time, City Council recently took active steps to update the program and encourage residents to utilize on-site private parking spaces to their full ability. Overall, the totality of the program updates, as approved at the January 23, 2024 City Council meeting, resulted in a 31.31 percent decrease in the number of Residential Parking Permits issued from permit year 2022–23 to 2024–25. A direct comparison with 2023–24 sales data is not accurate due to permit sales being delayed until August 28, 2023, resulting in an artificially low permit sales figure.

Due to the simultaneous modification to the annual permit rate, the decrease in Residential Parking Permits sold from 2022–23 to 2024–25 resulted in a cost neutral update to the Residential Parking Program.

Residential Permit Year-to-Date Comparison
Residential Permit
Type
2024–25 Total 2023–24 Total* 2022–23 Total
Vehicle Sticker 3,297 54% 2,435 55% 4,890 55%
Transferable Permit 2,834 46% 1,993 45% 3,288 37%
Owner Guest Permit 0 - 0 - 748 8%
Total Permits Sold 6,131 100% 4,428 100% 8,926 100%
*2023– 2024 figures reflect a partial permit year as sales did not begin until August 28, 2023

City of Hermosa Beach | Page 6 of 8
Residential Parking Permit Costs Year-over-Year
2022–23 $40
2023–24 $50
2024–25 $60
The 2024–25 Residential Parking Program permit year was a challenge for multiple reasons including comprehensive updates to the parking permit rules, difficulties with the City’s permit management system through Duncan Solutions, and a delayed parking Residential Parking Permit sale date. Common challenges and complaints noted by staff include:
 Some homeowners, who do not reside at the property, expressed frustration with the inability to obtain an owner guest permit for property maintenance visits. Daily Permits (8am to 5pm) are available to the public.
 A few applicants expressed frustration with the proof of residency requirements, which requires providing a current bank or credit card statement instead of other documents such as utility bills.
 Received general feedback regarding the need to register vehicles at the Hermosa Beach address, as well as the limit of three permits per address.  A few homeowners expressed frustration when unable to obtain a guest permit due to being issued to a former property owner or tenant earlier in the permit year.  Some expressed concerns regarding elimination versus modification of event permits.

In rare instances, staff identified misrepresentation of paperwork or misuse of parking permits. In total, 19 residents were placed on a two-year pause from receiving Residential Parking Permits as outlined below.

Residents on Two-Year Pause from Receiving Parking Permits Reason # Residents
Submitted Altered Vehicle Registration Documentation 12 Submitted Altered Bank or Credit Card Statements 5
Misusing Vehicle Stickers on Unassigned Out-of-State Vehicles 2 Total 19
Staff is working expeditiously with Turbo Data to concurrently deploy both the citation issuance and payment module and the parking permit management system. Due to the more complex nature of the parking permit process and parking rules, the parking permit management system would take approximately 45 to 60 days to complete after contract execution. While this would result in a delay of sales, staff would work diligently with Turbo Data to ensure that all parking rules, workflow processes, and a stable production environment are delivered to residents by a revised Tuesday, April 1, 2025 deadline to open the 2025–26 Residential Parking permit season. The revised program schedule is

City of Hermosa Beach | Page 7 of 8
currently proposed as follows but may be impacted depending on modifications directed by City Council.

Residential Parking Permit Dates
Sale Start Enforcement Start
Original
Permit Sales February 1, 2025
Year-Round Parking Area: March 20,
2025
One-Hour Summer Area: May 15, 2025
Proposed
Revised Permit Sales
April 1, 2025 May 19, 2025
Environmental Review
Pursuant to the California Environmental Quality Act (“CEQA”), the City finds that there is no evidence that the Project would have a significant effect on the environment. Thus, pursuant to CEQA Guidelines section 15061 (b)(3), it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. Furthermore, section 15273 of the CEQA Guidelines states that CEQA does not apply to modification of fees by public agencies for meeting operating expenses or financial needs.

General Plan Consistency:

PLAN Hermosa, the City’s General Plan, was adopted by the City Council in August 2017.

The efficient management of the City’s parking resources supports several PLAN Hermosa goals and policies that are listed below.

Mobility Element
Goal 4. A parking system that meets the parking needs and demand of residents, visitors, and employees in an efficient and cost-effective manner.

Policies:
 4.4 Preferential parking program. Periodically study and evaluate the current inventory of public parking supply and update the preferential parking program.  4.7 Parking availability. Optimize parking availability through dynamically adjusted pricing and new technology to manage available spaces for short-term parking use to encourage rates of turnover that are responsive to fluctuating demands.

Fiscal Impact:

There is no fiscal impact related to the recommended action.

Attachment:

City Council Resolution No. Res-24-7411

City of Hermosa Beach | Page 8 of 8
Respectfully Submitted by: Brandon Walker, Administrative Services Director Concur: Angela Crespi, Deputy City Manager
Noted for Fiscal Impact: Brandon Walker, Administrative Services Director Legal Review: Patrick Donegan, City Attorney
Reviewed by: Angela Crespi, Deputy City Manager
Approved: Suja Lowenthal, City Manager

CITY OF HERMOSA BEACH
RESOLUTION NO. RES-24-7411

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH,

CALIFORNIA ESTABLISHING AND RESTATING THE PROVISIONS OF THE CITY’S RESIDENTIAL PARKING PERMIT PROGRAM AND RELATED

REGULATIONS INTO A SINGLE RESOLUTION REPEALING AND
SUPERSEDING ALL PREVIOUS RESOLUTIONS RELATED TO THE CITY’S

RESIDENTIAL PARKING PERMIT PROGRAM AND RELATED REGULATIONS

AND FINDING THE SAME EXEMPT FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT
WHEREAS, the City of Hermosa Beach has established and maintained a preferential residential parking permit program on certain streets in the City pursuant to California Vehicle Code § 22507 for decades; and WHEREAS, the City’s Residential Parking Permit Program and related regulations are codified in numerous resolutions dating back to the early 1980s, which requires review and compilation to get the complete regulatory environment; and
WHEREAS, more recently, the City Council approved the 2019 Coastal Zone Parking Management Study which included recommendations to improve parking management strategies for the City; and
WHEREAS, the Study noted that more residential parking permits are issued for those in the impacted coastal parking area than total number of available spaces in that same area; and
WHEREAS, at its February 28, 2023 meeting, the City Council made revisions to its residential parking permit program that limited the number of residential permits per residence and instituted other vehicle registration requirements for permit issuance; and
WHEREAS, at its October 10, 2023 meeting the City Council adopted a resolution that authorized the issuance of a single “guest” parking permit for each residential address in the impacted coastal parking area provided the residential DocuSign Envelope ID: 6190DD63-7415-407F-8DAA-FD1E80F7D5B8

address did not exceed the numeric cap of residential parking permits authorized under the City’s Residential Parking Permit Program; and WHEREAS, at its January 23, 2024 meeting the City Council made other revisions and amendments to the City’s parking program including raising the cost of the Residential Parking Permits and Guest Parking Permits, limit the number of annual employee permits, other administrative direction on the number of residences any individual can have, penalty for misuse of the system and increase the cost of the 12-Hour daily lot permit, 24-Hour daily lot permit and daily meter pass; and
WHEREAS, the City Council desires to place all provisions and regulations of the City’s Residential Parking Permit Program and related regulations into a single resolution for ease of reference and clarity with the public and to repeal and supersede all previous resolutions related to the City’s Residential Parking Permit Program and related regulations.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Pursuant to California Vehicle Code § 22507, the City of Hermosa Beach establishes preferential parking privileges on certain streets in the City. This Resolution repeals and supersedes all previous resolutions related to the City’s Residential Parking Permit Program and related regulations.

SECTION 2. Use “The City Council finds and determines as follows:
(a) Parking on residential streets west of Loma Drive is subject to heavy use and demand from non-resident recreational commuters;
(b) The area west of Loma Drive and the west side of Cypress Avenue between 11th Street and Pier Avenue already provides only marginally adequate on-street parking for residents;
(c) There exists a City-wide impact on residential parking from recreational commuters and other visitors which has not yet been specifically identified; (d) Based on the City's experience and that of other coastal cities, it is reasonable to anticipate that the establishment of the Impacted Parking Area DocuSign Envelope ID: 6190DD63-7415-407F-8DAA-FD1E80F7D5B8

proposed in this resolution will have the effect of causing increased recreational commuter parking in areas east of Loma Drive;
(e) The large number of recreational commuters and other visitors have a detrimental effect on the health, safety and general welfare of the City by:
1) Increasing non-resident traffic volume and parking demands; 2) Creating unreasonable burdens on residents in gaining access to their dwelling;
3) Exacerbating noise and air pollution and creating new trash and litter problems;
4) Causing greater risk of traffic accidents;
5) Increasing risk of criminal activity;
6) Creating a risk of depressing property values;
7) Threatening to overwhelm the City’s capacity to maintain and protect the residential character of its neighborhoods; 8) The City’s Residential Parking Permit Program in the Impacted Area is designed to alleviate the problems cited here which arise from increasing demands of parking in residential neighborhood. 9) This resolution is consistent with the terms of California Coastal Commission Permit No. 5-82-251, as amended.

SECTION 3. The following boundaries shall constitute the “Impacted Area” where the City’s Residential Parking Permit Program shall apply:

The impacted area is bound by the North and South City boundaries; by the Strand on the west; and by Loma Drive, Park Avenue, or Morningside Drive on the east. Parking spaces on the West side of Cypress Avenue between 11th Street and Pier Avenue are also included.

SECTION 4. The City’s Residential Parking Permit Program is hereby established in the Impacted Area subject to the following:
(a) Residential Parking Permits are limited to three per year per residence (only one of which may be a hang tag permit, the rest shall be windshield stickers), to vehicles registered to the residence., Applicants shall provide proof of residence and valid vehicle registration at the address requested. For purposes of this program an individual shall only be allowed to reside at a single address in the City. A single extra permit in excess of the maximum 3 Residential parking Permits per residence may be issued by the City Manager or designee, in the sole DocuSign Envelope ID: 6190DD63-7415-407F-8DAA-FD1E80F7D5B8

discretion of the City Manager or designee, upon a showing that there exists a number of registered vehicles to different and unique drivers at a specific property which does not have adequate on-site parking to accommodate the number of vehicles in excess of the 3 Residential Parking Permits allowed. The burden of proof shall be upon the applicant and the City Manager shall develop adequate application standards to the satisfaction of the City Manager. The City Manager may waive the vehicle registration requirement in this Resolution upon a showing of good cause. The City Manager or designee’s decision shall be final.

In the event of resident turnover at a specific residence, a signed lease for a period of at least six (6) months executed within the previous thirty (30) days by the owner of record of the property shall be required to issue new passes to new and different drivers than the previous tenants. The previously issued Residential Parking Permits shall be cancelled upon a showing of new resident at any specific residence.

Issuance of permits allowed by this section shall, along with the other conditions mentioned above, only be issued for vehicles that do not have any outstanding parking citations in the City.
(b)Guest Parking Permits. Each residential address in the impacted coastal parking area shall be eligible for a single “Guest” Parking Permit provided this residential address does not exceed the cap of residential parking permits authorized under the City’s Residential Parking Permit Program. An applicant shall submit information as required by the City, demonstrating to the satisfaction of the City that the applicant resides at an address in the Impacted Area. No vehicle registration of any kind will be required for this “Guest” Parking Permit.

The City shall only issue a single “Guest” Parking Permit per parking permit cycle per residential address. This single “Guest” Parking Permit limit per parking permit cycle is inclusive of any claim that a permit was lost or stolen. The first applicant that satisfies the application criteria shall be issued the “Guest” Parking Permit. In no event will any residential address be issued more than one transferable hang tag parking permit.
(c) Commercial Enterprises. The City Manager or designee may issue a single affixed Residential Parking Permit to bona fide employees of the businesses within the Impacted Area (i.e., only one permit per employee) and each owner of a business in the Impacted Area may be issued one affixed Residential Parking Permit subject to the discretion of the City Manager or designee.

DocuSign Envelope ID: 6190DD63-7415-407F-8DAA-FD1E80F7D5B8

(d) In the event the City Manager or designee determines that an applicant has submitted an application with altered documents, otherwise lied or committed fraud in obtaining a permit, or misused a permit/violated the conditions of permit issuance (e.g. sold their permit to another individual who does not qualify), then that individual will be prohibited from receiving any permit under this program for two (2) years.

SECTION 5. Residential Parking Permits and Guest Parking Permits shall be valid from the first day of March to the 28th or 29th day of February each year unless the terms are extended or modified by the City Manager.

SECTION 6. Pursuant to the provisions of this resolution, meter posts painted or maintained with yellow color code and residential parking spaces posted onehour parking will allow resident permit parking daily, except that these permits are invalid during the hours posted for street sweeping operations, not to exceed 72 hours at one location, or a day permit which allows all-day parking and is valid only on the day of use, except during the hours posted for street sweeping operations.

SECTION 7. It is hereby designated that in those metered areas where the parking meter post adjacent to each parking space is painted yellow and in those areas posted one-hour parking between Beach Drive on the West, Loma/Morningside on the East, and the City boundaries on the North and South, exclusive of any commercially zoned frontage, a vehicle may occupy said restricted parking space providing said vehicle has affixed thereon in the lower right hand corner of the windshield of the vehicle a valid resident parking permit, or has hanging from the front rear-view mirror located on the inside of the vehicle a valid resident guest parking permit, or has a day permit which allows all-day parking and is valid only on the day of use between the hours of 8.a.m. to 5 p.m.

SECTION 8. Use Fees for Residential Parking Permits and Guest Parking Permits shall be $60.

The amount of these fees shall be reduced by one-half on the first day of September each year. Where a person to whom a valid Residential Parking Permit has been issued can furnish proof satisfactory to the City Manager or designee that said permit has been destroyed (portion of Parking Permit or portion of windshield to which permit has been attached), or stolen, the Department may issue a duplicate permit upon payment of a replacement fee of $3.00 to cover DocuSign Envelope ID: 6190DD63-7415-407F-8DAA-FD1E80F7D5B8

clerical cost. It is understood that the permits reported stolen will be immediately confiscated by the City if found on any vehicle and that stolen permits are thereafter completely void. Vehicles with stolen permits shall be subject to immediate ticketing and towing.

SECTION 9. It shall be the sole responsibility of the owner, operator, manager, or driver of a vehicle for which a valid parking permit has been issued to become familiar with the provisions for and the limitations on the use of the parking permit and ignorance of these provisions and limitations shall not be claimed as defense in any action brought for illegal use of the permit.

SECTION 10. In the Impacted Area, that area posted "One-Hour Parking", parking on-street shall be restricted to one-hour parking from 10:00 a.m. to midnight, every day during summer months, which is defined, for the purpose of this Section, as May 15th through September 15th.

SECTION 11. Environmental Review. Pursuant to CEQA Guidelines section 15061 (b) (3), it can be seen with certainty that there is no possibility that the activity contemplated by this resolution may have a significant effect on the environment.

SECTION 12. This resolution shall take effect immediately.

SECTION 13. Severability. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this resolution is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision will not affect the validity of the remainder of this resolution. The City Council hereby declares that it would have adopted this resolution, and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof is declared invalid or unconstitutional.

SECTION 14. Record of Proceedings. This resolution takes effect immediately and that the City Clerk shall certify to the passage and adoption of this resolution; shall cause the same to be entered among the original resolutions of said City; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which time same is passed and adopted. The City Clerk shall keep a copy of same DocuSign Envelope ID: 6190DD63-7415-407F-8DAA-FD1E80F7D5B8

along with such other documents and records of proceedings as may be designated by the City Manager.

SECTION 15. The City Clerk shall certify to the passage and adoption of this resolution; shall cause the same to be entered among the original resolutions of said city; and shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which the same is passed and adopted.

PASSED, APPROVED and ADOPTED on this 23rd day of January, 2024.

Mayor Justin Massey
PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Myra Maravilla, Patrick Donegan,
City Clerk City Attorney
DocuSign Envelope ID: 6190DD63-7415-407F-8DAA-FD1E80F7D5B8

State of California )
County of Los Angeles ) ss
City of Hermosa Beach )
March 21, 2024
Certification of Council Action
RESOLUTION NO. RES-24-7411

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA

BEACH, CALIFORNIA ESTABLISHING AND RESTATING THE PROVISIONS OF THE CITY’S RESIDENTIAL PARKING PERMIT PROGRAM AND RELATED

REGULATIONS INTO A SINGLE RESOLUTION REPEALING AND
SUPERSEDING ALL PREVIOUS RESOLUTIONS RELATED TO THE CITY’S

RESIDENTIAL PARKING PERMIT PROGRAM AND RELATED REGULATIONS

AND FINDING THE SAME EXEMPT FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT
I, Myra Maravilla, City Clerk of the City of Hermosa Beach do hereby certify that the above and foregoing Resolution No. RES-24-7411 was duly approved and adopted by the City Council of said City at its regular meeting thereof held on the 23rd day of January 2024 and passed by the following vote:

AYES: MAYOR MASSEY, MAYOR PRO TEMPORE FRANCOIS,
COUNCILMEMBERS SAEMANN, DETOY and JACKSON
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
________________________________
Myra Maravilla,
City Clerk
DocuSign Envelope ID: 6190DD63-7415-407F-8DAA-FD1E80F7D5B8

City of Hermosa Beach | Page 1 of 6
Meeting Date: January 28, 2025
Staff Report No. 25-AS-013
Honorable Mayor and Members of the Hermosa Beach City Council

RESOLUTION APPROVING THE ADOPTION OF THE MULTIPLE EMPLOYER OPEB/PENSION 115 TRUST ADMINISTERED BY SHUSTER ADVISORY GROUP, LLC
(Administrative Services Director Brandon Walker)
Recommended Action:

Staff recommends City Council adopt a resolution approving the adoption of the Multiple Employer OPEB/Pension 115 Trust administered by Shuster Advisory Group, LLC and discontinuing the City’s current participation in the PARS Post-Retirement Health Care Plan Trust administered by Public Agency Retirement Services (PARS) and U.S Bank (Attachment 1).

Executive Summary:

The City currently administers an OPEB (Other Post-Employment Benefits) Section 115 Trust through PARS, with assets managed by U.S. Bank and PFM Asset Management. A comprehensive review of administrative and investment fees indicates that transitioning to Shuster Advisory Group, LLC would result in a 51% reduction in annual fees, translating to projected savings of:
 $632,000 over 10 years
 $2.0 million over 20 years
 $4.9 million over 30 years
These savings would directly benefit the City’s long-term financial stability by reducing costs and increasing investment returns through a more cost-efficient and performanceoriented solution for managing the City's OPEB trust assets.

Background:

Assets in a 115 Trust are irrevocably committed for the government function specific in the applicable trust agreement. Additionally, monies held in such trusts can be invested in accordance with the rules governing those trusts, which are different than the investment rules for the City’s pooled investments. Investment restrictions that apply to the general fund of a city (CA Government Code 53601) do not apply to the assets held in an Irrevocable Section 115 Trust, thus allowing greater flexibility in the investment strategy. Setting aside funds in a Section 115 Trust could potentially earn a higher rate of return than funds invested within 53601 guidelines.

City of Hermosa Beach | Page 2 of 6
At its June 12, 2007 meeting, City Council unanimously approved Resolution No. 07-6540 (Attachment 2) and authorized the implementation of a 115 Trust to pre-fund liabilities for retiree medical benefits, called Other Post-Employment Benefits (OPEB), and the participation in the PARS Post-Retirement Health Care Plan Trust administered by PARS.

The plan was initially effective July 1, 2007.

The investment landscape and fee structures have evolved since the initial creation of the Section 115 Trust in 2007, offering more cost-effective options. The City is not obligated to stay in the current trust arrangement with PARS, or any provider for that matter. To the extent that cost savings for administering the trust can be achieved, that is additional money that would stay in the trust and earn interest over time.

Public Agency Retirement Services (PARS)
PARS is a trust administrator. It partners with U.S. Bank to serve as trustee and its subadvisor HighMark Capital Management, Inc., to provide investment management services for the program. PARS has partnered with U.S. Bank and its subsidiary PFM Asset Management LLC (PFMAM) to serve as Trustee/Custodian and provide investment management services for the program. Prior to January 1, 2024, HighMark Capital Management acted as sub-advisor to the portfolios and was consolidated into PFMAM on January 1, 2024.

The current PARS option for OPEB is the Public Agencies Post-Retirement Health Care Plan, and PARS also offers the Public Agencies Post-Employment Benefits Trust, a multiple employer trust arrangement to which cities adopt the Trust to hold assets.

Although PARS provides services to public agencies, PARS is not a public agency or public retirement system. PARS provides trust administration for the PARS PostRetirement Healthcare Plan. The advisor to the PARS investment portfolios is US Bank and HighMark Capital Management serves as the sub-advisor to US Bank, managing the portfolios. US Bank also serves as Trustee for the multiple employer trust. The fees for PARS administrative services and US Bank trust and investment advisory services are separate fees, both through a tiered structure based on assets. The PARS program generally provides five HighMark active investment strategies and another five portfolios of the same strategies, but as passive (index) strategies.

Shuster Advisory Group, LLC
Shuster Advisory Group, LLC (Shuster) is an independent investment advisory firm and fiduciary. They provide governmental and institutional retirement plan consulting services as well as private wealth management. Shuster is a SEC-Registered Investment Advisor with over $8 billion in assets under management focusing on serving the unique needs of governmental agencies and special districts serving over 100 cities, agencies and public entities. Shuster serves as fiduciary to plan investments and provides investment selection, monitoring, and management.

City of Hermosa Beach | Page 3 of 6
In 2018 the City engaged Shuster as the retirement plan consultant and investment fiduciary for its 457(b) Deferred Compensation Plan. Shuster issued a Request for Information (RFI) to the two record-keepers administering the plan and completed a comprehensive review of the City’s plans, identifying the fees for record-keeping and administration were high and not transparent, and the quality of the investment menu needed improvement. Based on the information obtained through the RFI, Shuster subsequently conducted a Request for Proposal (RFP) for administration and recordkeeping services for the Plans. The results of the RFP proved the City’s administration and record-keeping fees could significantly be reduced and the City could implement an open architecture investment menu and fee transparent platform benefiting participants.

In 2019, the City hired Shuster to assume fiduciary responsibilities of the employee 457(b) deferred compensation plan providing employees, participants, and retirees significant savings on the fees as well as access to an enhanced institutional investment menu.

MassMutual (later purchased by Empower) was selected by the City at a 94 percent reduction in record keeping costs negotiated by Shuster (which was further negotiated in September 2023 for an overall reduction of 96 percent), a higher crediting rate for the safety of principal guaranteed stable value solution, and an improved investment menu for plan participants. Additionally, Shuster assisted with the setup of a 401(a) Defined Contribution Plan for the administration of employer contributions.

Shuster currently serves as the fiduciary investment advisor and plan consultant for the City’s 457(b) Deferred Compensation Plan. The services provided by Shuster are unique with a low-cost transparent structure and concierge-level services. Shuster entered the public retirement plan sector after analyzing the sector and realizing that cities and agencies were underserved and over-charged for their retirement plans, directly impacting the supplemental retirement savings of the public employees.

Shuster conducted the same analysis of the Section 115 Trust programs available to cities and agencies and again determined that the cities were being over-charged and underserved, which has a direct result on the taxpayer-funded savings that a city is putting aside for its future obligations. Shuster also found that the programs available generally lacked investment flexibility, customization, transparency, and high-level customer service. As a result, Shuster created and offers a Section 115 Trust program that provides cities with enhanced services at a fraction of the cost currently being paid Past Council Actions
Meeting Date Description
June 12, 2007 City Council unanimously approved Resolution No. 07-6540 and authorized the implementation of a 115 Trust for the purpose of pre-funding liabilities for retiree medical benefits

City of Hermosa Beach | Page 4 of 6
Analysis:

The City currently has one Section 115 Trust Account for the purpose of funding OPEB obligations. The funds are administered by PARS, where assets are held by U.S. Bank and managed by PFMAM, a subsidiary of U.S. Bancorp Asset Management, Inc., which is a subsidiary of U.S. Bank. Staff reviewed the current fee structure and fund line-up and determined that significant savings could be achieved by transferring the City’s plan administration and portfolio management to another provider. The recommended provider, Shuster Advisory Group, LLC, is the same firm the City hired to assume fiduciary responsibilities of the employee 457(b) deferred compensation plan in 2019. Through that change, employees, participants, and retirees have realized significant savings on the fees charged to those accounts.

Staff analyzed Shuster's pricing model and the information provided in comparison to the current PARS program. The 115 Trust arrangement from Shuster results in a 51 percent reduction in the annualized expenses of the program in comparison to the current PARS program.

The City's current OPEB Trust with PARS incurs a 0.37% annualized fee ($83,094).

Transitioning to Shuster Advisory Group, LLC would reduce this to 0.18% ($40,308).

Assumptions:
 an average annual return of 6%;
 no fee changes;
 $21,037,793 of OPEB assets as of September 30, 2024 ; and  an initial pension stabilization contribution of $1,200,000.

Estimated Savings:
 $632,000 in over 10 years
 $2.0 million over 20 years
 $4.9 million over 30 years
Based on available options, significant savings in administration costs are available from the Shuster Advisory Group, LLC (“Shuster”). Shuster’s investment platform also offers enhanced flexibility, transparency, and customization at no additional cost, ensuring alignment with the City’s financial strategy.

Experience with Shuster Advisory Group
Shuster has successfully managed the City’s 457(b) Deferred Compensation Plan since 2019, reducing recordkeeping fees by 96% in recordkeeping and administration costs and significantly improving the quality of the investments available for employees in the retirement plan. Since the transition in February of 2019, employee participants in the Plan as a whole have saved approximately $1.15 million from the reduction in

City of Hermosa Beach | Page 5 of 6
recordkeeping fees alone. This enhancement does not take into account any financial gains from improved investment options.

Shuster has proven to be responsive and analytical. Their demonstrated ability to negotiate lower fees and implement cost-saving strategies make them a trusted partner for the City’s OPEB/Pension 115 Trust. With Shuster’s ongoing oversight and an exceptional service model, staff expects similar results with the 115 Trust as experienced with the 457(b) and 401(a) plans.

Shuster would provide ten investment strategies that combine both active and passive (index) investment solutions to take advantage of the optimum mix of investments from both an investment return and cost perspective. If desired by the City, Shuster would also provide a custom portfolio at no additional cost.

Public Agency Retirement Services (PARS) Review
PARS provides investment management through U.S. Bank and PFM Asset Management but lacks competitive pricing and investment flexibility. While they have served the City for over 16 years, the proposed transition ensures a more cost-efficient and performancedriven approach.

In Sum
The proposed transition to Shuster Advisory Group, LLC presents a fiscally responsible opportunity to reduce costs and enhance investment performance. By approving this transition, the City Council will ensure prudent financial management that benefits both taxpayers and retirees.

General Plan Consistency:

This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:

Governance Element
Goal 1. A high degree of transparency and integrity in the decision-making process.

Policies:
 1.2: Strategic planning. Regularly discuss and set priorities at the City Council and management level to prioritize work programs and staffing needs.  1.3 Priority-based budgeting. Utilize priority-based budgeting to ensure funding allocations are consistent with the priorities set by the community and City Council.
 1.6 Long-term considerations. Prioritize decisions that provide long-term community benefit and discourage decisions that provide short-term community benefit but reduce long-term opportunities.

City of Hermosa Beach | Page 6 of 6
Fiscal Impact:

The City's current OPEB Trust with PARS incurs a 0.37% annualized fee ($83,094).

Transitioning to Shuster Advisory Group, LLC would reduce this to 0.18% ($40,308), a 51 percent reduction. The reduction in fees alone would result in significant savings over the coming years—$632,000 over 10 years; $2.0 million over 20 years; and $4.9 million over 30 years. Future contributions by the City would only increase the comparative savings.

Attachments:

1. Draft Resolution

2. Resolution No. 07-6540
Respectfully Submitted by: Brandon Walker, Administrative Services Director Noted for Fiscal Impact: Brandon Walker, Administrative Services Director Legal Review: Patrick Donegan, City Attorney
Reviewed by: Angela Crespi, Deputy City Manager
Approved: Suja Lowenthal, City Manager

CITY OF HERMOSA BEACH
RESOLUTION NO. RES-25-XXXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH,

COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING THE ADOPTION OF THE MULTIPLE EMPLOYER OPEB/PENSION 115 TRUST

ADMINISTERED BY SHUSTER ADVISORY GROUP, LLC
WHEREAS, Shuster Advisory Group, LLC (“Shuster”) has made available the Multiple Employer OPEB/Pension 115 Trust (“Trust”) for the purpose of pre-funding pension obligations and/or OPEB obligations; and
WHEREAS, the City of Hermosa Beach (“City”) is eligible to participate in a taxexempt trust performing an essential governmental function within the meaning of Section 115 of the Internal Revenue Code, as amended, and the Regulations issued there under, and the Trust is a tax-exempt trust under the relevant statutory provisions of the State of California; and
WHEREAS, Alta Trust Company satisfies the Trustee requirements under IRC section 115; and
WHEREAS, all qualified assets currently held in the City’s Public Agency Retirement Services (“PARS”) Public Agencies Post-Retirement Health Care Plan are irrevocably dedicated to prefunding the City’s OPEB obligations; and WHEREAS, the City’s adoption and operation of the Trust has no effect on any current or former employee’s entitlement to post-employment benefits; and WHEREAS, the terms and conditions of post-employment benefit entitlement, if any, are governed by contracts separate from and independent of the Trust; and WHEREAS, the City Council has prudently set aside funds for the OPEB liability and pre-funding pension obligations; and
WHEREAS, the City’s funding of the Trust does not, and is not intended to, create any new vested right to any benefit nor strengthen any existing vested right; and WHEREAS, the City reserves the right to make contributions, if any, to the Trust.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby adopts the Shuster Multiple Employer OPEB/Pension 115 Trust, effective January 28, 2025; and SECTION 2. The City Council hereby authorizes the use of the Trust for the purpose of pre-funding pension obligations.

SECTION 3. The City Council hereby authorizes the termination of the City of Hermosa Beach’s participation in the PARS Public Agencies Post-Retirement Health Care Plan Program, all services, administration, and investment contracts with PARS and U.S.

Bank, N.A. (“U.S. Bank”), including the services of U.S. Bank as Trustee; and SECTION 4. The City Council hereby authorizes the appointment of Alta Trust Company as successor Trustee and Charles Schwab Trust Bank as custodian of the assets.

The transfer of assets is contingent upon the acceptance of the successor Trustee and custodian; and
SECTION 5. The City Council certifies that the successor trust satisfies the requirements of Section 115 of the Internal Revenue Code and that all assets held by that trust shall qualify as “plan assets” that are irrevocably dedicated to the prefunding of OPEB and pension obligations; and
SECTION 6. The City Council hereby authorizes the liquidation to effectuate the transfer of all assets to Charles Schwab Trust Bank, as soon as administratively practicable; and
SECTION 7. Upon the complete transfer of assets on or around March 31, 2025, PARS is removed as trust administrator and U.S. Bank is removed as Trustee; and SECTION 8. The City Council hereby appoints the Administrative Services Director, or his/her successor or his/her designee as the City’s Administrator for the Trust; and
SECTION 9. The City Manager is hereby authorized to execute the legal and administrative documents on behalf of the City and to take whatever additional actions are necessary to maintain the City’s participation in the Trust and to maintain compliance with any relevant regulation issued or as may be issued; therefore, authorizing him/her to take whatever additional actions are required to administer the City’s Trust.

SECTION 10. That said action was taken during a regular meeting of the Hermosa Beach City Council.

SECTION 11. The Mayor shall sign and the City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.

PASSED, APPROVED and ADOPTED this 28th day of January, 2025.

Mayor Dean Francois
PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Reanna Guzman Patrick Donegan
Acting City Clerk City Attorney

City of Hermosa Beach | Page 1 of 5
Meeting Date: January 28, 2024
Staff Report No. 25-CR-012
Honorable Mayor and Members of the Hermosa Beach City Council STATUS OF THE 2025 ST. PATRICK’S DAY PARADE AND NOTIFICATION OF THE HERMOSA BEACH CHAMBER OF COMMERCE AND VISITOR’S BUREAU’S

REQUEST FOR MONETARY SUPPORT FOR THE EVENT
CEQA: Determine that a discussion on the status of the 2025 St. Patrick’s Day Parade and possible monetary support is not a project under the California Environmental Quality Act.
(Community Resources Director Lisa Nichols)
Recommended Action:

Staff recommends City Council:

1. Receive and file the status report for the 2025 St. Patrick’s Day Parade; and

2. Receive and file a request for monetary support from the Hermosa Beach Chamber of Commerce and Visitor’s Bureau (Chamber) for security and public safety needs for the 2025 St. Patrick’s Day Parade; or

3. Provide direction to staff regarding the request for monetary support from the Chamber for the 2025 St. Patrick’s Day Parade.

Executive Summary:

At the January 14, 2025 Council meeting, Mayor Pro Tem Seamann, supported by Mayor Francois and Councilmember Keegan, requested staff prepare an agenda item to provide an update on the 2025 St. Patrick’s Day Parade and related security measures. The St.

Patrick’s Day Parade, a long-standing community event, has been organized by the Hermosa Beach Chamber of Commerce since 2010. The Chamber has informed the City of financial challenges related to event production, particularly in covering security and public safety costs. The Chamber is requesting $15,000 in monetary support from the City to help cover these costs, which are not new and were fully funded by the Chamber in 2024.

While the Chamber has committed to producing the 2025 parade, the total budget remains pending approval. The Chamber estimates $48,000 in revenue from sponsorships and partnerships, against $56,000 in estimated total expenditures, resulting in a $8,000 shortfall. The Chamber cites increased costs related to security, permitting, and logistics as key budget constraints.

City of Hermosa Beach | Page 2 of 5
Background:

The St. Patrick’s Day Parade founded by a group of individuals with the help of the Kiwanis, Rotary, and Woman’s Clubs of Hermosa Beach, who served as the event producers of the event until 2007, has been a community tradition since 1995. The City briefly served as the event producer in 2008 and 2009 before the Chamber of Commerce assumed responsibility in 2010. The event includes a parade consisting of local businesses, nonprofit and commercial organizations, unique motor vehicles, marching bands, and more. The event traditionally begins at the intersection of Pier Avenue and Valley Drive and ends at the intersection of Hermosa Avenue and 10th Street. In recent years, the event expanded to Pier Plaza with sponsor activations, live music, and dance performances following the parade.

On November 29, 2022, the City Council approved a one-year agreement (Attachment 2) with the Chamber to manage several community events, including the St. Patrick’s Day Parade. The agreement included the option to extend for two additional one-year terms, which was exercised in 2024 and 2025 (Attachments 3 and 4). Under the agreement, the Chamber is responsible for all direct costs associated with event production, while the City provides indirect support, such as waived event fees and permitting assistance.

Past Council Actions
Meeting Date Description
November 29, 2022 Council approved an agreement with the Chamber to provide the St. Patrick’s Day Parade, Memorial Day Fiesta Hermosa, Locale 90254, Hermosa for the Holidays and
Sidewalk Sale events for commencement on January 1,
2023 for a one-year term, and authorized the City Manager to extend the agreement for two additional one-year terms Discussion:

The Chamber submitted a formal request (Attachment 1) on January 16, 2025 seeking $15,000 in financial support for security and public safety. At the time of this report, the Chamber plans to produce the 2025 St. Patrick’s Day Parade currently scheduled to take place on Saturday, March 15, 2025, but shared that the total budget allocated to the event through the Chamber Foundation is pending approval.

Although the budget for the 2025 St. Patrick’s Day Parade is pending approval, 2024 St.

Patrick’s Day Parade budget can be shared for informational purposes and is as follows:
 Revenue: $48,804, resulting from sponsorships, brand activations, event partnerships, and parade entries; and
 Expenditures: $64,638.06, which includes merchandise, advertising, event equipment, event management and staff, portable restrooms, security, event insurance, Los Angeles County Fire Department permit fees, and City permit fees.

City of Hermosa Beach | Page 3 of 5
To ensure all special events are safe, successful, and secure, the City works closely with event producers to review all aspects of the event such as the event layout and plans for accessibility, emergency action, environmental protection, temporary structures, trash management, traffic control, and security. As each event is unique, the level of review for each event and the plans required vary.

Event producers requesting street closures must provide a traffic control plan that illustrates all road closures, detours, and the exact placement of all traffic control devices including crash test certified barricades, signage, and message boards. The traffic control plan must be approved by the Police and Public Works Departments. The event producer is responsible for securing and deploying the required traffic control devices outlined in the City approved traffic control plan. The Public Works Department engineering staff inspects all traffic control devices once deployed to ensure all devices are effective and correctly positioned at a cost to the event producer. As the Chamber requests street closures for the St. Patrick’s Day Parade, these are requirements that pertain to the event.

The Chamber shared with the City that the estimated cost to the Chamber for traffic control devices for the 2025 St. Patrick’s Day is $15,500.

The City may also deem that a special event warrants the presence of one or more police sergeants and/or officers to ensure public safety on the event day(s) at a cost to the event producer. The City requires the presence of four sergeants and/or officers during the St.

Patrick’s Day Parade.

The current agreement with the Chamber (Attachment 2) outlines the Chamber’s responsibility for all direct costs associated with each event including, but not limited, to City staff time, resources, inspections, parking, and/or an Amplified Sound Permit. The current agreement provides a fee waiver of all indirect costs associated with each event, including the St. Patrick’s Day Parade, which for 2025 is valued at $20,808.

Table 1: 2025 St. Patrick’s Day Parade Anticipated Direct and Indirect Costs Direct Costs (Payable to the City)
Amplified Sound Permit $207
Parking $935
Public Works Department Services $1,500
Police Department Services $3,478
Total Direct Costs: $6,120
Indirect Costs (Waived)
Category IV Special Event $6,727
Pier Plaza Use $14,081
Total Indirect Costs: $20,808

City of Hermosa Beach | Page 4 of 5
Environmental Determination
This discussion and possible monetary support for the 2025 St. Patrick’s Day Parade is not a project under the California Environmental Quality Act pursuant to CEQA Guidelines section 15378 (b)(5) as it is an organization or administrative activity of the City that will not result in direct or indirect physical changes in the environment. Further, CEQA analysis of the St. Patrick’s Day Parade was done prior to the City Councils’ approval of the event.

General Plan Consistency:

This report and associated recommendations have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:

Governance Element
Goal 1. A high degree of transparency and integrity in the decision-making process.

Policies:
 1.1 Open meetings. Maintain the community’s trust by holding meetings in which decisions are being made, that are open and available for all community members to attend, participate, or view remotely.  1.6 Long-term considerations. Prioritize decisions that provide long-term community benefit and discourage decisions that provide short-term community benefit but reduce long-term opportunities.

Parks and Open Space Element
Goal 3. Community parks and facilities encourage social activity and interaction.

Policies:
 3.1 Community-friendly events. Encourage, permit, and support community group, nonprofit, or business organized events on City property that support physical activity, beach culture, and family-friendly social interactions.  3.2 Social and cultural events. Design and program parks and open space to accommodate unique social and cultural events to foster connectedness and interaction.

Fiscal Impact:

Approving the Chamber’s request would require reallocating $15,000 from existing General Fund appropriations. For the 2025 St. Patrick’s Day Parade, the City would collect an estimated $6,120 in direct event fees, while waiving $20,808 in indirect costs associated with the event.

Attachments:

1. Chamber’s Request Letter re: 2025 St. Patrick’s Day Parade

2. Chamber Events Agreement

City of Hermosa Beach | Page 5 of 5

3. First Amendment to Chamber Events Agreement

4. Second Amendment to Chamber Events Agreement
Respectfully Submitted by: Lisa Nichols, Community Resources Director Concur: Joe SanClemente, Public Works Director
Concur: Mick Gaglia, Police Lieutenant
Noted for Fiscal Impact: Brandon Walker, Administrative Services Director Legal Review: Patrick Donegan, City Attorney
Reviewed by: Angela Crespi, Deputy City Manager
Approved: Suja Lowenthal, City Manager

Chamber of Commerce 2023 - 2026 1

AGREEMENT BETWEEN THE CITY OF HERMOSA BEACH AND

THE HERMOSA BEACH CHAMBER OF COMMERCE AND
VISITORS BUREAU TO PROVIDE THE ST PATRICK’S DAY

PARADE, MEMORIAL DAY FIESTA HERMOSA, LABOR DAY
FIESTA HERMOSA OR LOCALE 90254, HERMOSA FOR THE

HOLIDAYS, AND SIDEWALK SALES EVENTS
THIS AGREEMENT is made this ________ day of _________________, 2023, by and between the City of Hermosa Beach (hereinafter called “CITY”), and the Hermosa Beach Chamber of Commerce (hereinafter called “CHAMBER”).

RECITALS
A. CHAMBER desires to organize, coordinate, produce and oversee the following Events: the annual St. Patrick’s Day Parade (“Parade Event”), Memorial Day Fiesta Hermosa (“Fiesta Event”), Labor Day Fiesta Hermosa (“Fiesta Event 2”) or Locale 90254 (“Locale Event”), Hermosa for the Holidays (“Holiday Event”) and Sidewalk Sales (“Sidewalk Event”) in the City on City-owned property for the term of this Agreement.

B. CHAMBER represents that it is qualified and able to do so in a manner that benefits CITY and its resident and business community.

C. The CITY is willing to make its property available for each Events due to the benefit each provides to the community.

NOW, THEREFORE, the parties agree as follows:

Section 1. Term of Agreement. The term of this Agreement shall commence on January 1, 2023 and terminate on December 31, 2023, unless earlier terminated as provided herein. This agreement may be extended upon request by CHAMBER for two additional one-year terms at sole and exclusive direction of the CITY MANAGER.

Section 2. CHAMBER’s Duties:
a. Event, Dates and Locations. CHAMBER may organize, coordinate, produce and oversee the following events at any of the following public locations as listed for each Event:
• Parade Event (Saturday prior to St. Patrick’s Day):
o Valley Drive (event staging with street closures)
o Ardmore Avenue (event staging with street closures)
o Pier Avenue (with street closures)
1st January
DocuSign Envelope ID: 281B4687-D980-4DFF-8F0D-02A99326A303

Chamber of Commerce 2023 - 2026 2
o Hermosa Avenue (with street closures)
o Schumacher Plaza
o Pier Plaza
• Fiesta Event (Saturday, Sunday, and Monday of Memorial Day weekend) and Fiesta Event 2 (Saturday, Sunday and
Monday of Labor Day weekend):
o Community Center
o Pier Avenue (with street closures)
o Hermosa Avenue (with street closures)
o Lot A
o Beach, south of the Pier
o Schumacher Plaza
o Pier Plaza
• Locale 90254 (Saturday and Sunday in late September or October as mutually agreed upon by the CHAMBER and
CITY):
o Hermosa Avenue (with street closures)
o Lot A
• Holiday Event (Friday, Saturday, and Sunday prior to
Thanksgiving):
o Pier Avenue (along sidewalks)
o Hermosa Avenue (along sidewalks)
o Beach, north or south of the Pier
o Schumacher Plaza
o Pier Plaza
o Manhattan Avenue (north of Pier Avenue with street
closures)
• Sidewalk Sales (Saturday(s) and Sunday(s) to be
determined as mutually agreed upon by the CHAMBER
and City)
o Pier Avenue (along sidewalks)
o Hermosa Avenue (along sidewalks)
o Pier Plaza
b. Annual Event Confirmation. CHAMBER must annually inform the CITY of its intent to produce each 2023 Event, including confirmation of Event dates, times and locations, by December 31, 2022. If the agreement is extended for additional one-year term(s), the CHAMBER must annually inform the CITY of its intent to produce each 2024 or 2025 Event, including confirmation of Event dates, times and locations, by June of each year for the upcoming year.

Should CHAMBER desire to reschedule an event date(s) from the dates confirmed, it must do so in writing no later than three (3) months prior to the requested event date(s). CITY will review the DocuSign Envelope ID: 281B4687-D980-4DFF-8F0D-02A99326A303

Chamber of Commerce 2023 - 2026 3
request against other activities and events booked within the City.

While approval of a date change will not be unreasonably withheld, already scheduled activities or events will have priority.

Use of additional location(s) may be approved as mutually agreed upon between the CITY and CHAMBER provided CHAMBER informs the CITY of this request at least three (3) months prior to the Event.

The CITY or CHAMBER may cancel an Event within 30 days written notice prior to each Event without penalty due to COVID-19 precautionary measures or other pandemic-related health orders that would deem the event unsafe or temporarily prohibited. CITY reserves the right in its sole discretion at any time or times to close and suspend the use of each Event location subject to this Agreement for any duration in order to protect public health and safety. Any such closure will not constitute a breach or a default of this Agreement. CITY shall have no liability whatever to CHAMBER for the effect of such suspension and closure on any Event, nor shall CITY have any responsibility to provide CHAMBER with substitute event locations. CHAMBER’s rights under this Agreement are subject and subordinate to CITY’s police and emergency powers in addition to CITY’s rights to manage its municipal facilities including outdoor public spaces and its contractual rights as described in this Agreement.
c. Fiesta Event 2 or Locale 90254. CHAMBER must inform the CITY of its intent to produce either the Fiesta Event 2 or Locale Event in 2023 by December 31, 2022. The selected Event is approved through the terms of the agreement and the Event not selected will be deemed deleted from this agreement. For the avoidance of doubt, if the CHAMBER informs the CITY of its intent to produce the Fiesta Event 2 in 2023 by December 31, 2022, the Locale Event will be deemed deleted from this agreement. Similarly, if the CHAMBER informs the CITY of its intent to produce the Locale Event in 2023 by December 31, 2022, then the Fiesta Event 2 will be deemed deleted from this agreement.
d. Additional Event(s). Should CHAMBER desire to apply for special events on public property not covered in this agreement, it must do so by submitting a Special Events Application by the application deadline based on the Impact Level of each Additional Event(s) per the Special Events Policy Guide. The Additional Event shall be subject to the review and approval process, and fees outlined in the Special Events Policy Guide.

DocuSign Envelope ID: 281B4687-D980-4DFF-8F0D-02A99326A303

Chamber of Commerce 2023 - 2026 4
e. Event Permits and Agreements. CHAMBER shall obtain permits from CITY for each Event and shall enter into and comply with all agreements for such permits as required by CITY, including but not limited to the provision of adequate insurance and indemnification of CITY, its officers, agents, volunteers, employees, and attorneys as outlined in the Special Event Permit. Exhibit A is a sample Special Event Permit. The following in a non-exhaustive list of other Permits the CHAMBER shall obtain:
i. CHAMBER shall additionally procure any required permits from the Los Angeles County Health Department for food
service.
ii. CHAMBER shall additionally procure any required permits from the California Coastal Commission.
iii. CHAMBER shall procure any required permits from the California Department of Alcoholic Beverage Control for alcohol service.
f. Fee to CITY. CHAMBER shall pay CITY all direct costs including but not limited to the provision of CITY Staff time, Amplified Sound Permit, street cleaning and parking fees for each Event. Indirect costs shall be waived for each Event.
g. Annual Review. Within 30 days after the Holiday Event, CHAMBER shall provide an annual overview to the City Council in the form of an agendized presentation highlighting the Chamber's programs, activities, and events throughout the current calendar year. On an annual basis as mutually agreed upon between CHAMBER and CITY, CHAMBER shall provide the CITY with a complete annual Report on Fiesta Event and Fiesta Event 2 (if produced) operations, including appropriate financial accounting and profit and loss statements. This report shall contain all records of the Fiesta Event and Fiesta Event 2 (if produced), including proposed and implemented changes or enhancements to the events.
h. Environmental Sustainable Measures. CHAMBER shall implement the CITY’s environmental sustainability measures, including but not limited to:
i. Electric and Bio-diesel Generators. Generators on the venue shall be electric or operated with a 50% blend of bio-diesel fuel, or equivalent or lower emissions sources.

DocuSign Envelope ID: 281B4687-D980-4DFF-8F0D-02A99326A303

Chamber of Commerce 2023 - 2026 5
ii. Food Service Containers. CHAMBER has read, understands and accepts responsibility for ensuring implementation of the City's food packaging prohibitions in Section 8.64.030 of the Municipal Code, which reads as follows:

8.64.030(C). No Person shall use or distribute Polystyrene Food Service Ware at City-sponsored events, Citymanaged concessions and City meetings open to the public. This subsection shall apply to the function
organizers, agents of the organizers, City Contractors, Food Providers, and any other Person that enters into an agreement with one or more of the function sponsors to
sell or distribute Prepared Food or otherwise provide a service related to the function.

Biodegradable food service containers shall be used by
vendors in the food court and the Garden.
iii. Plastic Bags. Vendors shall be prohibited from using plastic bags to deliver, provide or hand merchandise to
customers.
iv. CHAMBER shall additionally implement all sustainability measures in the City’s Green Matrix through its conduct of the Event and shall ensure vendor compliance.
v. CHAMBER shall: (1) Incorporate sustainability requirements into vendor agreements, and advertise green measures
and rules in event advertising and online; (2) prohibit the use of single-use plastic straws, stirrers, and utensils (per HBMC 8.64); limit single-use paper, packaging, and décor items; use appropriately sized plates, containers and cups; and limit use of handouts, flyers and giveaways; (4) enact a no-idling requirement for vehicles; and (5) provide onsite personnel to ensure that litter and trash are minimized, and recycling is maximized; and (6) provide a list of the functions for which vehicles are used in connection with the event, and a plan increasing the use of hybrid, electric or CNG vehicles over the term of the agreement.
vi. CHAMBER agrees to implement sustainability/green
measures that may be required of other large events in
DocuSign Envelope ID: 281B4687-D980-4DFF-8F0D-02A99326A303

Chamber of Commerce 2023 - 2026 6
the City prior to the term of the Agreement,
notwithstanding non-inclusion in this agreement.
vii. CHAMBER shall participate in pre-event and post-event reviews of compliance with sustainability measures.
i. Parking Spaces. CHAMBER may request dedicated use of public parking spaces as needed for the parking of Event-related vehicles; storage of essential Event-related equipment and supplies; and other Event-related structures for each Event. Use of these spaces must be mutually agreed upon between the CITY and CHAMBER following submittal of a site plan by CHAMBER outlining the use of the parking space(s) at least ten (10) working days prior to each Event. The CITY will consider approval based on the location, seasonal needs for parking, and the overall impacts to the loss of parking spaces to the area. CHAMBER shall ensure the spaces are clean from debris, and other materials that were collected as a result of event-related activities.
j. Logistical Meetings. CHAMBER is required to participate in logistical and planning meetings with relevant City departments as requested by the CITY.
k. Community Feedback. CHAMBER shall provide and facilitate an annual process, in collaboration with the CITY, for receiving public feedback on each Event including implemented, ongoing, and proposed changes or enhancements.
l. Private Security Standards. CHAMBER shall work in concert with the Hermosa Beach Police Department to determine private security standards that are appropriate for each Event. CHAMBER shall seek to employ CITY's preferred private security firm provided its costs are competitive. The private security standards will be in addition to the minimum police services, which will be determined by the Hermosa Beach Police Department.
m. Restroom, Recycling and Trash Facilities. CHAMBER shall provide an acceptable number of portable toilet facilities for each Event as determined by the CITY. CHAMBER shall provide trash and recycling receptacles for each Event as required by the CITY. Recyclable items shall be separated from refuse/trash. CHAMBER shall coordinate with CITY’s franchisee refuser hauler to add recycling containers in convenient locations to ensure capacity and reduce litter. The location, delivery and pick-up of these items must be DocuSign Envelope ID: 281B4687-D980-4DFF-8F0D-02A99326A303

Chamber of Commerce 2023 - 2026 7
mutually agreed upon between CHAMBER and the CITY prior to each Event.
n. Sponsorships. CHAMBER may sell sponsorships for each Event.

Chamber agrees that Event sponsors will not be from any person or entity promoting gambling, political or religious viewpoints.

Donating persons and entities must be consistent with the core values, mission and vision of the CITY.

Section 3. Fiesta Event and Fiesta Event 2. In addition to the requirements outlined in Section 2, CHAMBER shall be required to implement and adhere to the following requirements specifically for the Fiesta Event and Fiesta Event 2 (if produced).
a. Vendor Fees. CHAMBER shall pay CITY an event fee within 30 days after each Event per vendor participating in the Fiesta Event and the Fiesta Event 2 (if produced). CHAMBER shall submit a list of all vendors to the CITY within 7 business days following each Event. As of November 29, 2022, the fee is $48.14. During the first year of this Agreement, the per vendor fee shall be adjusted using the percentage increase in the cost of living (CPI), not to exceed three percent (3%) as calculated by the United States Bureau of Statistics for the Los Angeles - Riverside - Orange County Standard Metropolitan Statistical Area for All Urban Consumers and shall continue to be adjusted on an annual basis.

CHAMBER shall collect the fee from each vendor but shall not be required to collect the fee from any vendor who provides CHAMBER written proof of its non-profit status, or which holds a valid City business license.
b. City Booth Space. CHAMBER shall provide booths to the CITY at no cost, as needed, in a prominent location within the event footprint mutually agreed upon between CHAMBER and CITY. The CITY or its assignee may utilize these booths to distribute public information and/or promote community programs and services to attendees. c. Nonprofit Booth Space. CHAMBER shall offer booth space free of charge to community nonprofit organizations not selected for the Garden Charity Volunteer Service. This free booth space shall be provided on a first come-first-serve basis, not to exceed 10 spaces.

Additional approvals may be considered based on availability. d. Booth Fees. CHAMBER shall offer a discount of 20% for booth space to businesses with a Hermosa Beach location that hold a valid business license and are currently Chamber members. Businesses with a DocuSign Envelope ID: 281B4687-D980-4DFF-8F0D-02A99326A303

Chamber of Commerce 2023 - 2026 8
Hermosa Beach location that are not Chamber members will be offered the option to join the Chamber at the time of applying for booth space to receive the discount within the year of their membership.
e. Free Expression Zone. The Free Expression Zone shall be located in a prominent area in the path to be determined by prior mutual agreement between the CITY and CHAMBER. Space in the zone shall be provided at no charge to participants.
f. Limitation on Use of Fiesta Revenue. Revenue derived by the CHAMBER from the Fiesta Event and Fiesta Event 2 (if produced) shall not be used for political campaigning or sectarian religious purposes or activities. g. Promotion of Responsible Alcohol Consumption. CHAMBER shall encourage and promote responsible consumption of alcohol, appropriate taxi and ride share options for event patrons, and City designated taxi and ride share pick-up and drop-off locations in event signage, marketing, and throughout the Garden area. CHAMBER shall exercise best efforts to facilitate responsible beverage service education and training for the Garden volunteers, which is available at no cost through the Beach Cities Health District and/or California Department of Alcohol Beverage Control. CHAMBER shall procure any required permits from the California Department of Alcoholic Beverage Control for alcohol service.
h. Memorial Day Acknowledgement. CHAMBER shall acknowledge Memorial Day at the Fiesta Event in a suitable manner acceptable to the CITY.
i. Labor Day Acknowledgement. CHAMBER shall acknowledge Labor Day at the Fiesta Event 2 (if produced) in a suitable manner acceptable to the CITY.
j. Environmental Sustainable Measures. CHAMBER shall implement the CITY’s environmental sustainability measures pertaining to the Fiesta Event and Fiesta Event 2 (if produced), including those mentioned in Section 1 (g) in addition to:
a. Clean Buses/Shuttles. CHAMBER shall provide a free shuttle service from remote parking to/from the Fiesta Event and Fiesta Event 2 (if produced). Designated shuttle routes shall seek to mitigate impacts to residents and shall be mutually agreed upon between the CITY and CHAMBER. All buses and shuttles shall be DocuSign Envelope ID: 281B4687-D980-4DFF-8F0D-02A99326A303

Chamber of Commerce 2023 - 2026 9
electric, hybrid or use CNG, or equivalent or cleaner emission fuels, and fully comply with all regulations, including Proposition A Local Return Guidelines for recreational transit service as set forth in Exhibit B of this Agreement.
b. Free Bicycle Parking Lot. CHAMBER shall provide a valet bicycle parking lot for bicycles at no charge to cyclists. The total number of bicycle parking spaces shall be determined by prior mutual agreement between the CITY and CHAMBER. CHAMBER will
provide bicycle education and bike check services at the valet lot. Bicycle parking lot is contingent upon CITY providing a location. CHAMBER and CITY shall work collaboratively to ensure this event component reflects the needs of visitors while remaining economically viable to the CHAMBER.
k. Sales Tax Forms. CHAMBER shall provide sales tax distribution forms to all Fiesta contractors and vendors.
l. Net Profit Allocation. CHAMBER shall exercise best efforts toward a commitment of 70% of net profits from the Fiesta Event and Fiesta Event 2 (if produced) invested into marketing and business recruitment, retention and development, with the remaining 30% applies to CHAMBER reserves by the commencement of the second year of this Agreement.

Section 4. CITY’s Duties.
a. Event Permits. CITY shall provide event permits to CHAMBER for each Event unless CITY determines in its sole discretion that it would not be in the public interest or that it would be averse to the public health, safety, or welfare.
b. Waiver of Business License Fees and Taxes. For each and Fiesta Event and Fiesta Event 2 (if produced) provided in accordance with this Agreement, the fees required by Section l(c) of this Agreement shall be in lieu of that portion of CITY business license fees and CITY business license taxes attributable to the Fiesta Event and owed by CHAMBER pursuant to the Hermosa Beach Municipal Code. This Section shall not constitute a waiver of any other type of fees or taxes or of that portion of City business license fees or City business license taxes owed by CHAMBER attributable to activities other than the provision of the Fiestas. Nor shall it constitute a waiver of any fees or taxes owed by any person or entity other than CHAMBER, including but not limited to those owed by vendors participating in the Fiesta Event and Fiesta Event 2 (if produced).

DocuSign Envelope ID: 281B4687-D980-4DFF-8F0D-02A99326A303

Chamber of Commerce 2023 - 2026 10
c. Cooperation with CHAMBER. CITY shall provide CHAMBER the results of CITY's annual review and may make suggestions for the improvement of each Event. CITY shall not unreasonably withhold consent to CHAMBER's requests for flexibility in the location of the each Event in the event minor relocation is necessary due to construction activities nearby or an act of God.
d. Allocation of Proposition A Funds. CITY shall allocate Proposition A funds for reimbursement of CHAMBER costs associated with adequate implementation of the shuttle bus program as set forth in Section 3 (i) (a) of this Agreement, at a not-to-exceed amount of $35,000 per year. e. Event Fee Invoicing. CITY shall provide CHAMBER with initial estimates for direct CITY costs associated with each Event 30 days in advance of each Event. These amounts are intended as estimations, as final costs billed to the CHAMBER may change due to public safety staffing availability and various other factors.

Section 4. Assignment. This agreement may not be assigned in whole or in part by either party, without the prior written consent of the other party.

Section 5. Independent Contractor. CHAMBER will act hereunder as an independent contractor. This Agreement shall not and is not intended to constitute CHAMBER as an agent, servant, or employee of CITY and shall not and is not intended to create the relationship of partnership, joint venture or association between CITY and CHAMBER.

Section 6. Personnel. CHAMBER represents that it has, or shall secure at its own expense, all personnel required to perform CHAMBER's duties under this Agreement. CHAMBER may associate with or employ associates or subconsultants in the performance of its duties under this Agreement, but at all times shall be responsible for their performance.

Section 7. Termination. CITY may terminate this Agreement upon 30 days written notice to CHAMBER if CITY determines in its sole discretion that continuation of this Agreement would not be in the public interest, that it would be adverse to the public health, safety, or welfare, for failure of the CHAMBER to adequately incorporate measures outlined in Exhibit A, or that a substantial portion of CITY's property is unavailable due to construction activity. Prior to termination on the ground that a substantial portion of CITY's property is unavailable due to construction activity, CITY shall provide CHAMBER an opportunity to propose adjustments to the venue or an alternative location for the event. CHAMBER's proposed adjustments or alternative shall be provided within 30 days of written DocuSign Envelope ID: 281B4687-D980-4DFF-8F0D-02A99326A303

Chamber of Commerce 2023 - 2026 11
notice from CITY and is subject to approval of the City Council, in its sole discretion, in a public meeting. Upon termination of the Agreement, any events subsequent to the termination will no longer be the responsibility of the CHAMBER.

Section 7. Notice. Any notice required to be given shall be deemed duly and properly given upon delivery, if sent postage prepaid or if personally delivered as follows:

For CHAMBER: Chamber of Commerce
120 Pier Avenue
Hermosa Beach, CA 90254
(310) 376-0951
Attention: Jessica Accamando, President
For CITY: City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, California 90254
(310) 318-0216
Attention: Suja Lowenthal, City Manager
Section 8. Entire Agreement. This Agreement represents the entire integrated agreement between CITY and CHAMBER, and supersedes all prior negotiations, representations, or agreements, either written or oral. This Agreement may be amended only by a written instrument signed by both parties. The parties anticipate that, in addition to this Agreement, they will enter into an event agreement for each Fiesta setting forth precise terms and conditions applicable to that Fiesta.

EXECUTED the day and year first above stated.

HERMOSA BEACH CHAMBER OF COMMERCE
By: ____________________________________
Jessica Accamando, President

CITY OF HERMOSA BEACH
DocuSign Envelope ID: 281B4687-D980-4DFF-8F0D-02A99326A303

Chamber of Commerce 2023 - 2026 12
By:___________________________________
Michael Detoy, Mayor

APPROVED AS TO FORM ATTEST
By:_________________________________ By:_________________________________ Patrick Donegan, City Attorney Myra Maravilla, City Clerk DocuSign Envelope ID: 281B4687-D980-4DFF-8F0D-02A99326A303

Chamber of Commerce 2023 - 2026 13
EXHIBIT A – Special Event Permit

CITY OF HERMOSA BEACH

SPECIAL EVENT PERMIT PROGRAM
I. Permit
CITY OF HERMOSA BEACH (“City”) hereby grants approval to NAME (“EVENT PLANNER”) for use of EVENT LOCATION(S) (the “SITE”) for EVENT TITLE (the “EVENT”).

The permission granted herein for conduct of the EVENT on the SITE, shall commence from LOAD-IN TIME on EVENT DATE(S), YEAR and terminate at END OF LOAD-OUT TIME on dates listed, including load-in and load-out.

This Permit is revocable at any time for violation of conditions of approval, the Hermosa Beach Municipal Code or any applicable regulation or law. The City reserves the right to terminate this permit at any time without advance notice and on cause deemed sufficient by the City.

II. Event Planner’s Obligations (checked boxes denote applicable obligations)
☐ Damage deposit: Post a bond, cashier's check or letter of credit, in the amount of $_______________ as compensation for any damage that may occur to physical property or other costs arising from EVENT PLANNER’S use of the SITE. The bond or other surety shall provide that in the event the EVENT PLANNER fails or refuses to clean up and restore the SITE to its original condition or fails or refuses to compensate City for other physical damage, City may, at its option, make demand upon the surety for such cash payment as is required to perform such work.
☒ Insurance: Provide to City a policy of comprehensive general liability insurance with a combined single limit of not less than $2,000,000.00 per occurrence. Such insurance shall (a) name the DocuSign Envelope ID: 281B4687-D980-4DFF-8F0D-02A99326A303

Chamber of Commerce 2023 - 2026 14
City, its appointed and elected officials, officers, employees and agents as insured’s; and (b) be primary with respect to any insurance or self-insurance programs maintained by the City; and (c) contain standard cross-liability provisions. EVENT PLANNER shall furnish properly executed certificates of insurance to City, which certificates shall clearly evidence all coverage required above and provide that such insurance shall not be materially changed, terminated or allowed to expire except on thirty (30) days prior written notice to City; and further, shall provide that if the EVENT PLANNER fails to pay any required deductible or self-insured retention, City may do so at EVENT PLANNER’s expense.
☒ Event fees: EVENT PLANNER shall tender any outstanding fees associated with the City’s Special Event Application process a minimum of 30 days prior to the EVENT and shall pay any post-event fees within 7 days following the event.
☒ Permits and approvals: EVENT PLANNER shall obtain all necessary permits and approvals for the EVENT as set forth in the completed Special Event Application or otherwise required by the City (e.g., Amplified Sound Permit, Business License, street banner approval, etc.).
☒ Designated Event Contact. Provide City with the name and event day telephone number of its designated representative for the event, and/or the names of designated representatives who will be physically on the property for the entire duration of the EVENT if different from that stated on the Special Event Permit Application. ☐ Event Notifications. Notify all residents and businesses within a 500- foot radius of the SITE. The City shall provide the notice, which will include event details and the telephone number of the EVENT PLANNER. Said notice shall be provide to the surrounding residents and businesses by the EVENT PLANNNER at least one week prior to the event.

Commencing with the date and time this permit authorizes the use by the EVENT PLANNER for the EVENT, EVENT PLANNER shall:
☒ Fence the entire EVENT area.
☐ Install a protective barrier around the perimeter of the EVENT. EVENT PLANNER shall be responsible for removal of the barrier upon DocuSign Envelope ID: 281B4687-D980-4DFF-8F0D-02A99326A303

Chamber of Commerce 2023 - 2026 15
completion of the EVENT. Said barrier(s) shall structurally and aesthetically fulfill the City’s requirements for said barrier(s). ☒ Provide adequate portable restroom facilities for the EVENT according to standards as outlined by City for Special Events. ☒ Provide adequate first aid facilities and staff.
☒ Ensure that the EVENT includes adequate access and seating to reasonably accommodate the needs of the disabled.
☐ Provide City staff and designated City representatives with proper credentials and identification for access to the EVENT and SITE area. ☒ EVENT PLANNER shall perform a walk-through of the SITE at least one week prior to the EVENT, at which time the condition of the SITE shall be duly noted in writing to the City and shall specifically identify any existing damage or other abnormalities. The City shall repair anything identified as a potential hazard or liability prior to EVENT PLANNER taking possession of the SITE.
☐ Clean, restore, resurface and make operational the SITE to the satisfaction of the City. NO TRASH MAY BE LEFT AT THE SITE. THE EVENT

PLANNER IS RESPONSIBLE FOR SECURING ADDITIONAL TRASH

SERVICES THROUGH ATHENS OR REMOVING AND DISPOSING OF ALL TRASH OFF-SITE.
☐ Pay to City the total sum of costs for all personnel, materials, equipment, and disposal fees incurred by City in connection with SITE preparation and clean-up activities and associated repairs including overhead and indirect costs. Payment shall be made within 30 days of receipt of invoice from City.
☒ Conduct the EVENT in accordance with all materials included in the complete Special Event Application for the EVENT approved by the City, including but not limited to the EVENT Site Plan, Parking Plan, Safety/Security Plan, Green Matrix, and Accessibility Plan. If information on any Special Event Application materials has changed from that which was approved by the City, EVENT PLANNER shall notify the City immediately.
☒ Conduct the EVENT in accordance with all policies outlined in the Special Events Policy Guide.

DocuSign Envelope ID: 281B4687-D980-4DFF-8F0D-02A99326A303

Chamber of Commerce 2023 - 2026 16
☒ EVENT PLANNER’s obligations shall be completed in the time periods set forth above and notice of items not completed to City’s satisfaction shall be given to EVENT PLANNER in writing. EVENT PLANNER shall have seven days from receipt of notice to complete the obligation, except in the event of an emergency. Any obligations not completed within the dates set forth above may be completed by City and EVENT PLANNER shall reimburse City on a time and materials basis.

III. Services to be Provided by City
☐ Representatives of the City, including any required police, public works, or Los Angeles County Fire Department officials will provide City services, and complete required inspections.
☐ Facilitate closing of streets impacted by the SITE as agreed upon by the City and the
EVENT PLANNER.
☒ Facilitate posting and reposting of No Parking signage in reserved parking spaces agreed upon by the City and the EVENT Planner. ☒ Ensure that, to the best of the City’s knowledge, all other organized activities will be
excluded from the SITE during the EVENT.
☒ Provide City contact during the time EVENT PLANNER maintains possession of the SITE.

Monday-Thursday: 7:00am-6:00pm: (310) 318-0280
Monday-Thursday 6:00-10:00pm or Friday-Sunday 8:00am10:00pm: (310) 629-3538 Outside of these hours, please call non-emergency dispatch at (310) 524-2750
IV. Notices
All notices and communications shall be sent to the parties at the following addresses:

The City of Hermosa Beach Name/Organization
[1315 Valley Drive [Address
DocuSign Envelope ID: 281B4687-D980-4DFF-8F0D-02A99326A303

Chamber of Commerce 2023 - 2026 17
Hermosa Beach, CA 90254] [City, State, Zip code]
V. Indemnification
EVENT PLANNER shall hold harmless, defend and indemnify the City and County of Los Angeles, its officers, employees and volunteer from and against any and all liability, loss, damage expense, and costs (including without limitation costs and fees of litigation), of every nature arising out of or in connection with production and performance of the EVENT or its failure to comply with any of its obligations contained in this Permit except such loss or damage which was caused by the sole negligence or willful misconduct of the City.

EVENT PLANNER shall pay promptly any judgment rendered against City and County of Los Angeles, their respective officers, agents or employees, for any such claims, damages, penalties, obligations and/or liabilities.

VI. Authority
The person executing this Permit for EVENT PLANNER certifies that s/he has full authority to sign on behalf of EVENT PLANNER and to bind EVENT PLANNER to the foregoing conditions.

VII.Revocation
EVENT PLANNER hereby accepts all of the foregoing conditions and understands and acknowledges that City may revoke this permit at any time upon finding that any of the foregoing conditions have not been satisfied.

EVENT PLANNER further acknowledges that this permit may be revoked and the EVENT ordered concluded at any time during the course of the EVENT by the highest ranking City police officer or fire personnel on duty at the time upon determination that the EVENT is causing a violation of State law or upon a determination that the EVENT has become a threat to public safety.

VIII. Miscellaneous Provisions
This permit is personal to the EVENT PLANNER and may not be transferred, DocuSign Envelope ID: 281B4687-D980-4DFF-8F0D-02A99326A303

Chamber of Commerce 2023 - 2026 18
assigned or otherwise conveyed without the consent of the City.

Neither party will use the other party’s name, logos, trademarks or service marks in any manner without the other party’s prior written approval.

This permit grants permission solely for the EVENT described above on the day(s) and time(s) indicated on the SITE.

Nothing in this permit shall be construed as creating a partnership, joint enterprise or other contractual arrangement between City and EVENT PLANNER. The EVENT is a privately sponsored event; it is not a City event and is not sponsored by the City.

APPROVED BY:

City:

Signature
Date
Event Planner:

Signature
Date
DocuSign Envelope ID: 281B4687-D980-4DFF-8F0D-02A99326A303

Chamber of Commerce 2023 - 2026 19
Exhibit B – Proposition A Local Return Guidelines

1.3 RECREATIONAL TRANSIT SERVICE (Project Code 140)
Jurisdictions shall submit a listing of Recreational Transit Services no later than October 15 after the fiscal year. Recreational Transit Service projects must meet the following conditions:
• Travel within the area of Los Angeles, Orange, and Ventura Counties, and portions of Kern, Riverside and San Bernardino Counties (see map Appendix VII, page 48) are eligible expenditures. Trip segments to areas shown on the proportionately eligible areas of the map must be funded through other sources. Trips to locations not within either the eligible or proportionately eligible area are not eligible.
•Trips may be limited to certain general age groups (e.g., children under 18, senior citizens, persons with disabilities), however, trips must be made available to all individuals within that designated group. • Special events or destinations (e.g., city parks, concerts, special events) may be served, however, all members of the general public including individuals with disabilities must be allowed to use, the service.
• LR funds may not be used to pay the salaries of recreation leaders or escorts involved in recreational transit projects.
• All recreational transit trips must be advertised to the public, such as through newspapers, flyers, posters, and/or websites
DocuSign Envelope ID: 281B4687-D980-4DFF-8F0D-02A99326A303

First Amendment to Agreement – Chamber of Commerce Special Events Page 1

FIRST AMENDMENT TO AGREEMENT BETWEEN THE CITY OF HERMOSA BEACH AND

THE HERMOSA BEACH CHAMBER OF COMMERCE AND VISITORS BUREAU TO PROVIDE THE ST PATRICK’S DAY PARADE, MEMORIAL DAY FIESTA HERMOSA, LABOR DAY FIESTA HERMOSA OR LOCALE 90254, HERMOSA FOR THE HOLIDAYS, AND

SIDEWALK SALES EVENTS
The First Amendment to Agreement (hereinafter called “AGREEMENT”) between the City of Hermosa Beach, hereinafter called “CITY” and the Hermosa Beach Chamber of Commerce and Visitors Bureau (hereinafter called “CHAMBER”) to provide the St. Patrick’s Day Parade, Memorial Day Fiesta Hermosa, Labor Day Fiesta Hermosa or Locale 90254, Hermosa for the Holidays and Sidewalk Sales Events is made and entered into this 1st day of January 2024.

RECITALS
A. CITY and CHAMBER are parties to the AGREEMENT dated January 1, 2023.

B. The parties now desire to enter into a First Amendment, providing for the first allowable one-year extension of the term of the AGREEMENT (Exhibit A) to be made and entered into this 1st day of January 2024 with the deletion of the Fiesta Event 2 as an event approved through the terms of the AGREEMENT.

NOW, THEREFORE, in consideration of the foregoing, the AGREEMENT is amended as follows:

1. Section 1. Term of Agreement is now amended to read as follows:

The term of this Agreement shall commence on January 1, 2023 and terminate on December 31, 2024, unless earlier terminated as provided herein. This agreement may be extended upon request by CHAMBER for one additional one-year term at sole and exclusive direction of the CITY MANAGER.

2. Section 2. CHAMBER’s Duties a. Event, Dates and Locations is now amended to read as follows:

CHAMBER may organize, coordinate, produce and oversee the following events at any of the following public locations as listed for each Event:
• Parade Event (Saturday prior to St. Patrick’s Day):
o Valley Drive (event staging with street closures)
o Ardmore Avenue (event staging with street closures)
o Pier Avenue (with street closures)
o Hermosa Avenue (with street closures)
o Schumacher Plaza
DocuSign Envelope ID: CB958266-2DEE-4FDD-945D-D9F800CFA15D

First Amendment to Agreement – Chamber of Commerce Special Events Page 2 o Pier Plaza
• Fiesta Event (Saturday, Sunday, and Monday of Memorial Day weekend)):
o Community Center
o Pier Avenue (with street closures)
o Hermosa Avenue (with street closures)
o Lot A
o Beach, south of the Pier
o Schumacher Plaza
o Pier Plaza
• Locale 90254 (Saturday and Sunday in late September or October as mutually agreed upon by the CHAMBER and CITY):
o Hermosa Avenue (with street closures)
o Lot A
• Holiday Event (Friday, Saturday, and Sunday prior to Thanksgiving):
o Pier Avenue (along sidewalks)
o Hermosa Avenue (along sidewalks)
o Beach, north or south of the Pier
o Schumacher Plaza
o Pier Plaza
o Manhattan Avenue (north of Pier Avenue with street closures) • Sidewalk Sales (Saturday(s) and Sunday(s) to be determined as mutually agreed upon by the CHAMBER and City)
o Pier Avenue (along sidewalks)
o Hermosa Avenue (along sidewalks)
o Pier Plaza

3. Exhibit A. II Insurance is now amended to read as follows:

At least ten (10) days prior to the event, event producers will provide the City with a certificate of insurance providing liability insurance with the following requirements:

Event producer agrees to furnish the City of Hermosa Beach evidence of comprehensive general liability insurance in the form of a certificate naming "the City of Hermosa Beach, its officers, agents, volunteers, and employees as additional insureds." This exact verbiage is required. Event producer shall notify the City at least thirty (30) days prior to the termination, reduction, cancellation, suspension, modification, or expiration of the policy. Notwithstanding the foregoing, Event producer shall maintain insurance coverage meeting the standards outlined in this Section at all times during the term of the activity or activities for which the Event producer submitted its application, as reflected in and permitted by this Agreement. All certificates are subject to approval of the City’s Risk Manager.

DocuSign Envelope ID: CB958266-2DEE-4FDD-945D-D9F800CFA15D

First Amendment to Agreement – Chamber of Commerce Special Events Page 3 Coverage shall be at least as broad as Insurance Services Form CG 00 01 covering commercial general liability on an "occurrence" basis, including property damage, bodily injury, death, and personal and advertising injury with limits no less than two million dollars ($2,000,000) per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Agreement, or the general aggregate limit shall be twice the required occurrence limit. The City reserves the right to request greater or lesser amounts of insurance coverage.

If the use includes athletic activities, shall provide evidence of that the commercial general liability insurance includes coverage for injuries to athletic participants and participant accident insurance.

If the Event producer maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

Except as above modified, in all other respects the Agreement is hereby reaffirmed in full force and effect.
[signatures on following page]
DocuSign Envelope ID: CB958266-2DEE-4FDD-945D-D9F800CFA15D

First Amendment to Agreement – Chamber of Commerce Special Events Page 4

CITY OF HERMOSA BEACH
Justin Massey, Mayor
________________________________
Suja Lowenthal, City Manager
______________________________
ATTEST
Myra Maravilla, City Clerk
________________________________

APPROVED AS TO FORM
Patrick Donegan, City Attorney

HERMOSA BEACH CHAMBER OF COMMERCE
______________________________
Jessica Accamando, President
DocuSign Envelope ID: CB958266-2DEE-4FDD-945D-D9F800CFA15D

First Amendment to Agreement – Chamber of Commerce Special Events Page 5 Exhibit A
DocuSign Envelope ID: CB958266-2DEE-4FDD-945D-D9F800CFA15D

Second Amendment to Agreement – Chamber of Commerce Special Events Page 1

SECOND AMENDMENT TO AGREEMENT BETWEEN THE CITY OF HERMOSA BEACH

AND THE HERMOSA BEACH CHAMBER OF COMMERCE AND VISITORS BUREAU TO PROVIDE THE ST PATRICK’S DAY PARADE, MEMORIAL DAY FIESTA HERMOSA, LABOR DAY FIESTA HERMOSA OR LOCALE 90254, HERMOSA FOR THE HOLIDAYS, AND

SIDEWALK SALES EVENTS
The Second Amendment to Agreement (hereinafter called “AGREEMENT”) between the City of Hermosa Beach, hereinafter called “CITY” and the Hermosa Beach Chamber of Commerce and Visitors Bureau (hereinafter called “CHAMBER”) to provide the St. Patrick’s Day Parade, Memorial Day Fiesta Hermosa, Labor Day Fiesta Hermosa or Locale 90254, Hermosa for the Holidays and Sidewalk Sales Events is made and entered into this 1st day of January 2025.

RECITALS
A. CITY and CHAMBER are parties to the AGREEMENT dated January 1, 2023.

B. The parties now desire to enter into a Second Amendment, providing for the second allowable one-year extension of the term of the AGREEMENT (Exhibit A) to be made and entered into this 1st day of January 2025.

NOW, THEREFORE, in consideration of the foregoing, the AGREEMENT is amended as follows:

1. Section 1. Term of Agreement is now amended to read as follows:

The term of this Agreement shall commence on January 1, 2023 and terminate on December 31, 2025, unless earlier terminated as provided herein. This agreement may be extended upon request by CHAMBER for one additional one-year term at sole and exclusive direction of the CITY MANAGER.

2. Exhibit A. Special Event Permit, Section II. Insurance is now amended to read as follows:

Provide to City a policy of comprehensive general liability insurance with a combined single limit of not less than $2,000,000.00 per occurrence.

Such insurance shall (a) name the City, its appointed and elected officials, officers, employees and agents as insured’s; and (b) be primary with respect to any insurance or self-insurance programs maintained by the City; and (c) contain standard cross-liability provisions. EVENT PLANNER shall furnish properly executed certificates of insurance to City, which certificates shall clearly evidence all coverage required above and provide that such insurance shall not be materially changed, terminated or allowed to expire except on thirty (30) days prior written notice to City; Docusign Envelope ID: 8EAD7733-24AD-4993-9C73-9F78DDD28676

Second Amendment to Agreement – Chamber of Commerce Special Events Page 2 and further, shall provide that if the EVENT PLANNER fails to pay any required deductible or self-insured retention, City may do so at EVENT PLANNER’s expense.

Event producer shall maintain full liquor liability insurance coverage in an amount not less than $1,000,000 per occurrence, $1,000,000 general aggregate. If Event producer contracts with a third-party service provider, Event producer will require the service provider to procure and maintain at its sole cost and expense comprehensive general liability insurance in an amount not less than $1,000,000 per occurrence, $1,000,000 general aggregate, and if applicable, liquor liability coverage in an amount not less than $1,000,000 per occurrence, $1,000,000 general aggregate, or other lines of coverage the City requires. Both City and Event producer shall be endorsed as additional insureds under the service provider’s liquor liability coverage.

Except as above modified, in all other respects the Agreement is hereby reaffirmed in full force and effect.

CITY OF HERMOSA BEACH
________________________________
Mayor Dean Francois City Manager Suja Lowenthal
______________________________ ________________________________

ATTEST APPROVED AS TO FORM
City Clerk Myra Maravilla City Attorney Patrick Donegan

HERMOSA BEACH CHAMBER OF COMMERCE
______________________________
President Michelle Crispin
Docusign Envelope ID: 8EAD7733-24AD-4993-9C73-9F78DDD28676

Second Amendment to Agreement – Chamber of Commerce Special Events Page 3 Exhibit A
Docusign Envelope ID: 8EAD7733-24AD-4993-9C73-9F78DDD28676

1/16/25
To the City of Hermosa Beach,
On behalf of the Hermosa Beach Chamber of Commerce and the Hermosa Chamber Foundation, thank you for your continued support and collaboration in planning this year’s St.

Patrick’s Day Parade. This cherished event is a cornerstone of our community and we’re grateful for the City’s partnership that helps make it possible! We are requesting monetary support from the City to help offset key expenses and ensure the event’s financial sustainability. Specifically, we’re requesting a contribution of $15,000 to reduce costs associated with street closures and safety measures.

We understand that safety and security are non-negotiable elements of this event, and we remain committed to upholding the highest standards required to ensure a safe and fun experience for our community. However, without additional support, we are once again projecting a deficit of at least $20K.

Budgeted expenditures for the event include:

Public works services: $1500
LA County Fire Dept. permit: $1000
Street closure barriers: $15,500 - beam gates, SoCal barricades, deployment services Your support would be a crucial step toward maintaining the parade as a valuable community event while addressing the rising costs of logistics and public safety.

Please let me know if additional information is needed.

Thank you,
Michelle Crispin
President/CEO
Hermosa Beach Chamber of Commerce
Hermosa Chamber Foundation

City of Hermosa Beach | Page 1 of 7
Meeting Date: January 28, 2025
Staff Report No. 25-CMO-011
Honorable Mayor and Members of the Hermosa Beach City Council

CITY COUNCIL REVIEW OF THE OPTIONS UNDER CONSIDERATION BY THE

CIVIC FACILITES ADVISORY GROUP AND DISUSSION REGARDING THE

POSSIBLE REMOVAL OF THE OPTION OF BUILDING A NEW CITY HALL ON THE

EAST SIDE OF VALLEY DRIVE
(Deputy City Manager Angela Crespi)
Recommended Action:

Staff recommends City Council review the options under consideration by the Civic Facilities Advisory Group and discuss whether to formally take a position in opposition to the option to build a new City Hall on the east side of Valley Drive.

Executive Summary:

At its January 14, 2025 meeting, Mayor Francios requested, and Mayor Pro Tem Seamann and Councilmember Keegan supported, directing staff to return with an item to review the options under consideration by the Civic Facilities Advisory Group to the City Manager and consider taking a position on the option of building a new City Hall on the east side of Valley Drive. Removal of one or more options from consideration in addressing the City’s aging facilities may limit funding and financing options available for the project.

Background:

In addition to streets, sewers, and stormwater systems, civic facilities are an important component of the City’s infrastructure. The City’s facilities were constructed over 70 years ago and are severely aged; their replacement having been deferred for many years.

Current and past City Councils have demonstrated a commitment to addressing these needs by making long-term financial planning and review of City infrastructure and facilities a top priority in its Capital Improvement Program (CIP) and strategic planning efforts.

Past facility studies were commissioned to assess the structural/seismic conditions (CivilSource Study, 2015) and space/operational needs of City buildings (Mary McGrath Architects Assessment, 2016). In parallel with these studies, a facilities workgroup was established comprising of representatives from the departments of Police, Fire, Public Works, Finance, and the City Manager. The workgroup enlisted the services of Mary McGrath Architects to assist in developing a City Facilities Strategic Plan. This high-level

City of Hermosa Beach | Page 2 of 7
plan looked at: 1) Space Needs; 2) Facility Improvement/Development Scenarios, and; 3) Preliminary Order of Magnitude Costs (range of costs) for the Police and Fire Stations, City Hall, and Public Works Yard facility. The draft plan and development scenarios were reviewed and discussed by City Council at its May 4, 2016 facilities study session. The goal of the strategic plan and study session was to guide the community toward a longterm vision for core facilities and help the City Council prioritize and inform capital improvement decisions and potential funding alternatives.

Following Council direction, the City issued a Request for Proposals to identify a team qualified to perform a community-wide library services needs assessment in two phases.

The first phase of work included conducting a space needs assessment with supporting community outreach, and the second phase of work would include using the identified space needs to develop conceptual plans and related budgets. Griffin Structures, Inc. was selected to perform the work and began Phase 1 in the fall of 2016. The final Library Needs Assessment report was submitted to the City in July 2017. Following completion of Phase 1 in 2017, Griffin Structures, Inc. and City staff proceeded with development of conceptual site plan options and related budget estimates, which were presented to City Council at its October 4, 2017 study session. Ultimately, City Council and the City Manager’s Department opted to hold off on further investment of consultant time until funding opportunities were identified, and placed the project on hold.

Since 2017, the City Council made important decisions related to the City’s fire services, the future of the fire station, and the closure of Bard Street, as well as the prioritization of the City’s Corporate Yard Facilities renovation project (CIP 615). Each of these decisions has significant impacts on the City’s budget and strategic planning of future civic facility improvements.

On November 29, 2023, City Council held a Facilities Study Session as an introductory informational workshop to build on facilities studies and strategic plans completed from 2013 through 2017 and to help develop a financing and development plan for a potential civic center revitalization. The study session format allowed staff, and an industry professional, to cover the City’s current land inventory, identify operational and maintenance issues of the current buildings, review a possible plan of finance for a civic facilities project, outline a plan for project procurement, and provide an opportunity for Councilmembers to consider and ask questions regarding the City’s civic facilities.

At the conclusion of the special meeting, City Council directed staff to return with a minimum six-month plan for community engagement regarding the City’s aging facilities and current and future civic facility needs. Mayor Massey raised the idea of creating an alternative body to the City Council to refine the options prior to larger community feedback and a recommendation to City Council. It was further suggested that a structured calendar with regular touch points be created to move the project forward to a decision point.

City of Hermosa Beach | Page 3 of 7
At its February 15, 2024 meeting, staff provided a presentation and received direction from City Council to proceed with a 12 to 18-month community engagement plan designed to both engage the community at large regarding the City’s aging facilities and civic facility needs. In addition to this, the City Manager informed the City Council that the she would work closely with an informal advisory body to review and refine project options, assist with a recommendation to City Council, and act as ambassadors to the community at large. The Civic Facilities Community Advisory Group was formed by the City Manager in November 2024.

At the January 14, 2025 City Council meeting, Mayor Francios requested, and Mayor Pro Tem Seamann and Councilmember Keegan supported, directing staff to return with an item to formally take a position in opposition to the option to build a new City Hall on the east side of Valley Drive.

Past City Council Actions
Meeting Date Description
May 4, 2016 City Council held a study session to review and discuss a draft City Facilities Strategic Plan and development
scenarios.

October 4, 2017 City Council received a presentation related to conceptual site plan options and related budget estimates for the library needs assessment.

October 2, 2019 City Council held a study session to receive information regarding the structure, principles, and benefits of publicprivate partnerships.

November 29, 2023 City Council held a civic facilities study session as an introductory informational workshop building on facilities studies and strategic plans completed from 2013 through 2017 and to help develop a financing and development plan for a potential civic center revitalization. City Council directed staff to return with a recommended minimum six-month plan for community engagement.

February 15, 2024 City Council held a civic facilities study session to receive information on 12 to 18-month community engagement plan and staff received direction on formation of an informal civic facilities community advisory group.

February 27, 2024 During tentative future agenda items, Mayor Pro Tem Francois requested, and Councilmember Saemann
supported, directing staff to return with an information item regarding formation of an informal civic facilities community advisory group.

May 28, 2024 City Council awarded a Professional Services Agreement to Lee Andrews Group, Inc. to provide comprehensive
community outreach and engagement services for civic
facilities at a not-to-exceed amount of $121,095 and a term ending December 31, 2025

City of Hermosa Beach | Page 4 of 7
Meeting Date Description
January 14, 2025 Mayor Francios requested, and Mayor Pro Tem Seamann and Councilmember Keegan supported, directing staff to
return with an item to review the options under consideration by the Civic Facilities Advisory Group and consider removing the option of building a new City Hall on the east side of Valley Drive from the available options.

Discussion:

The City Manager established the informal Civic Facilities Community Advisory Group to ensure community input on future plans to address the City’s aging facilities to better serve the community. This informal Civic Facilities Community Advisory Group draws upon its collective knowledge to help refine project options, consider financing alternatives, review community feedback, and assist the City Manager in formulating recommendations to City Council and act as ambassadors to the community at large.

The City’s community outreach plan includes up to five meetings with the Civic Facilities Community Advisory Group to assist the City Manager in formulating recommendations to the City Council. The Civic Facilities Community Advisory Group was created by the City Manager, with the understanding by the City Council that it would not be a Brown Act body as defined by the Brown Act.

At its first meeting on November 25, 2024 staff presented several topics, including the advisory group’s purpose, project history and progress, community outreach efforts and upcoming events, and potential future meeting agenda items. At its second meeting on January 6, 2025, discussion topics included renovation versus new build, construction impacts on each site, long-term opportunities and impacts, zoning and land use, relative costs, and potential scope elements.

The Civic Development Options presented and discussed with the Civic Facilities Advisory Group at its January 6, 2025 meeting included the same options discuss with City Council at its November 29, 2023 Civic Facilities Study Session and includes:

Option A—Consolidate on Community Resources Building Site Option B—Consolidate on Self-Storage Lot
Option C—New Library and parking at Community Resources Building Option D—Renovation and Expansion on current City Hall site. (Note: Public Works Yard presented on existing site same in all options.) The Community Resources site is unique among City owned properties because its potential uses are currently limited based on deed restrictions placed on it at the time it was transferred from the school district to the City. The existing Civic Center site has no such restrictions. Moving some of the City facilities to the Community Resources site would free up some or all of the Civic Center site for its redevelopment to uses that

City of Hermosa Beach | Page 5 of 7
generate lease revenue and incremental new tax revenue. One of the goals of the project is to generate revenue that offsets the project costs without increasing taxes to the residents of Hermosa Beach. Removing the ability to relocate civic facilities to the Community Resources site substantially impacts the ability to achieve a solution to the civic facilities problem that also has a positive impact on the general fund.

There is also a need for repairs and improvements within the Community Resources buildings that could be included with the project. Further, the Community Resources site has the potential to accommodate some parts of the program, if not all of the elements.

For example, public parking and new library could be components of the project that would allow for revenue generation while preserving much of the character of the existing Community Resources site. Keeping the Community Resource site in consideration, also allows the team to consider redevelopment of the skate park and tennis courts as the site could be reconfigured to accommodate public amenities in a more efficient manner. Eliminating the site from consideration in its entirety now, would also take those optional elements out of the project consideration.

A complete cost comparison between options has not yet been completed. Eliminating the Community Resources site from consideration now would predetermine a conclusion that renovating the existing Civic Center would also be cheaper than building new without a comprehensive renovation plan. Council and the community would not have the benefit of a full analysis of all the cost included in each option to make an informed decision on the preferred alternative.

The remaining three meetings of the City Manager’s Civic Facilities Advisory Group will generally include the following topics and discussions:

Meeting Dates Tentative Future Topic(s)
February 2025 Best Practices:
 Review of other local cities’ facilities
March 2025
Funding and Financing:
 Grants and one-time funds
 Bonds and other financing options
 Sources of potential Revenue
April 2025
How to Raise Public Awareness
 Impacts of doing nothing
 Project alternatives
Staff recommends City Council review the above and consider whether to take a formal position in opposition to build a new City Hall on the east side of Valley Drive. To ensure Brown Act compliance, the City Council should not formally direct the Civic Facilities Advisory Group, but is free to take a position at this point as a body. Removal of one or

City of Hermosa Beach | Page 6 of 7
more options from consideration in addressing the City’s aging facilities may limit funding and financing options available for the project.

General Plan Consistency:

This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:

Governance Element
Goal 1. A high degree of transparency and integrity in the decision-making process.

Policies:
• 1.2 Strategic planning. Regularly discuss and set priorities at the City Council and management level to prioritize work programs and staffing needs. • 1.6 Long-term considerations. Prioritize decisions that provide long-term community benefit and discourage decisions that provide short-term community benefit but reduce long-term opportunities.

Goal 2. The community is active and engaged in decision-making processes.

Policy:
• 2.4 Public forums. Host periodic public forums on issues important to the community, facilitating these forums with the purpose of guiding City policy.

Goal 5. Small beach town character is reflected throughout Hermosa Beach.

Policies:
• 5.5 Community benefits. Consider incentives for new development that provide a substantial economic benefit to the community such as retail sales taxes, transient occupancy taxes or higher-paying jobs. Prohibit the provision of incentives that outweigh the direct benefits from the use. • 5.8 Public private partnerships. Pursue the use of public-private partnerships to implement projects and efforts that maintain character and benefit the community.

Goal 6. A broad-based and long-term economic development strategy for Hermosa Beach that supports existing businesses while attracting new business and tourism.

Policy:
• 6.2 Regional presence. Encourage economic development strategies that will make Hermosa Beach a driving force and jobs center behind the regional economy of the South Bay region.

Infrastructure Element
Goal 1. Infrastructure systems are functional, safe, and well maintained.

Policy:

City of Hermosa Beach | Page 7 of 7
• 1.2 Priority investments. Use City Council established priorities and the Capital Improvement Program (CIP) to identify and allocate funding for projects identified in the infrastructure plan.

Fiscal Impact:

While there is no fiscal impact directly related to the recommended action, removal of one or more options from consideration in addressing the City’s aging facilities may limit funding and financing options available for the project.

Attachment:

None
Respectfully Submitted by: Angela Crespi, Deputy City Manager Noted for Fiscal Impact: Brandon Walker, Administrative Services Director Legal Review: Patrick Donegan, City Attorney
Reviewed by: Angela Crespi, Deputy City Manager
Approved: Suja Lowenthal, City Manager

City of Hermosa Beach | Page 1 of 1
Meeting Date: January 28, 2025
Staff Report No. 25-CMO-012
Honorable Mayor and Members of the Hermosa Beach City Council

TENTATIVE FUTURE AGENDA ITEMS
Attached is the current list of tentative future agenda items for Council’s information.

The tentative future agenda provides a preliminary preview of topics planned for discussion at upcoming City Council meetings over a specified period, typically the next three months. The items listed in this document are "tentatively" scheduled, meaning they are subject to change and should not be considered final until the official agenda for each meeting is posted. This document is a work in progress and offers a glimpse into the City's priorities and planned discussions, allowing stakeholders to anticipate and prepare for potential topics of interest.

Key Features of a Tentative Future Agenda Document:

1. Tentative Schedule: Each agenda item is assigned a tentative date, indicating when it is expected to be discussed. These dates are provisional and may be adjusted based on various factors.

2. Work in Progress: The document is continuously updated as new items emerge, priorities shift, or additional information becomes available. This flexibility ensures City Council can address the most pressing issues in a timely manner.

3. Transparency and Communication: By publishing a tentative future agenda, the City aims to maintain transparency with residents, businesses, and other stakeholders. It helps the community stay informed about potential topics of discussion and provides an opportunity for public engagement and preparation.

4. Fluid Scheduling: The scheduling of agenda items is fluid until the official agenda for a specific City Council meeting is posted. Changes can occur due to various reasons, such as new developments, additional preparatory work required, or changes in workload or priority.

Attachment:

Tentative Future Agenda Items

January 23, 2025
Honorable Mayor and Members Regular Meeting of
of the Hermosa Beach City Council January 28, 2025

TENTATIVE FUTURE AGENDA ITEMS
FEBRUARY 25, 2024 @ 4:00 PM

APPLICANT INTERVIEWS FOR PLANNING COMMISSION VACANCY
FEBRUARY 25, 2025 @ 5:00 PM

INITIAL

DATE CLOSED SESSION
FEBRUARY 25, 2025 @ 6:00 PM

PRESENTATIONS
RECOGNIZING HERMOSA BEACH 2024 CERTIFIED GREEN BUSINESSES

RECOGNIZING BLACK HISTORY MONTH

CITY MANAGER REPORTS
Public Works Director Update
Police Chief Update

CITY COUNCILMEMBER COMMENTS
Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates

CONSENT CALENDAR
City Council Minutes City Clerk Ongoing
Check Registers Administrative Services Director Ongoing Revenue Report, Expenditure Report, and CIP Report by Project for January 2025
Administrative Services Director Ongoing
Cash Balance Report for January 2025 Administrative Services Director Ongoing City Treasurer’s Report for January 2025 City Treasurer Ongoing Action minutes of the Planning Commission Meeting of February 18, 2025 Community Development Director Ongoing Action minutes of the Civil Service Board Meeting of September 18, 2024 Human Resources Manager Ongoing Los Angeles Fire and Ambulance Monthly Report for December 2024 Emergency Management Coordinator
Ongoing
Action minutes of the Parks, Recreation and Community Resources Advisory Commission Meeting of January 7, 2025
Community Resources Director Ongoing
Action minutes of the Joint Parks, Recreation, and Community Resources Advisory and Public Works Commission Study Session of October 29, 2024 Community Resources
Director/Public Works Director
Ongoing
Capital Improvement Program Status Report Public Works Director Ongoing

PUBLIC HEARINGS
Grant allocation for Permanent Local Housing Allocation Community Development Director Staff Request Jan. 22, 2024

MUNICIPAL MATTERS
Award of Construction Contract for CIP 105 Annual Street Improvements and CIP 695 Parking Lot A Improvements
Public Works Director Staff Request
Dec. 10, 2024
Award of Construction Contract for CIP 603 – South Park Slopes & Irrigation Repairs
Public Works Director Staff Request
Dec. 10, 2024
Award for Construction of the CIP No. 619 Kelly Court Renovations Project Public Works Director Staff Request Jan. 15, 2025
Provide different or additional options related to public camping in light of the recent United States Supreme Court Case City of Grants Pass, Oregon v Johnson, et al., 603 U.S. (2024) (“Grants Pass”)
City Attorney Council Direction
Oct. 8, 2024
FUTURE AGENDA ITEMS – CITY COUNCIL
Future Agenda Items City Manager Ongoing

2 MARCH 11, 2025 @ 5:00 PM

INITIAL

DATE CLOSED SESSION
MARCH 11, 2025 @ 6:00 PM

PRESENTATIONS
PROCLAMATION DECLARING MARCH 2025 AS RED CROSS MONTH
PROCLAMATION DECLARING MARCH 2025 AS WOMEN’S HISTORY MONTH

LOS ANGELES COUNTY FIRE SERVICES AND MCCORMICK AMBULANCE SEMI-ANNUAL REVIEW

CITY MANAGER REPORTS
Public Works Director Update
Police Chief Update

CITY COUNCILMEMBER COMMENTS
Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates

CONSENT CALENDAR
City Council Minutes City Clerk Ongoing
Check Registers Administrative Services Director Ongoing Los Angeles Fire and Ambulance Monthly Report for January 2025 Emergency Management Coordinator
Monthly
Action minutes of the Parks, Recreation and Community Resources Advisory Commission Meeting of February 4, 2025
Community Resources Director Ongoing

MUNICIPAL MATTERS
Informational Item: Discussion of whether an explanation of the use of an abstention vote should be provided in a public meeting (supported by Jackson and Massey)
City Attorney Council Direction
Sept. 10, 2024
Informational item regarding use of mayoral power and decorum at future meetings (supported by Jackson and Massey)
City Attorney Council Direction
Sept. 24, 2024
FUTURE AGENDA ITEMS – CITY COUNCIL
Future Agenda Items City Manager Ongoing
MARCH 25, 2025 @ 5:00 PM

INITIAL

DATE CLOSED SESSION
MARCH 25, 2025 @ 6:00 PM

CITY MANAGER REPORTS
Public Works Director Update
Police Chief Update

CITY COUNCILMEMBER COMMENTS
Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates

CONSENT CALENDAR
City Council Minutes City Clerk Ongoing
Check Registers Administrative Services Director Ongoing Revenue Report, Expenditure Report, and CIP Report by Project for February 2025
Administrative Services Director Ongoing
Cash Balance Report for February 2025 Administrative Services Director Ongoing City Treasurer’s Report for February 2025 City Treasurer Ongoing Action minutes of the Planning Commission Meeting of March 18, 2025 Community Development Director Ongoing Action minutes of the Public Works Commission Meeting of January 15, 2025
Public Works Director Ongoing
Capital Improvement Program Status Report Public Works Director Ongoing Purchase of two electric carts for Public Works Public Works Director Staff Request Dec. 10, 2024
FUTURE AGENDA ITEMS – CITY COUNCIL
Future Agenda Items City Manager Ongoing

3 APRIL 8, 2025 @ 5:00 PM

INITIAL

DATE CLOSED SESSION
APRIL 8, 2025 @ 6:00 PM

CITY MANAGER REPORTS
Public Works Director Update
Police Chief Update

CITY COUNCILMEMBER COMMENTS
Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates

CONSENT CALENDAR
City Council Minutes City Clerk Ongoing
Check Registers Administrative Services Director Ongoing Los Angeles Fire and Ambulance Monthly Report for February 2025 Emergency Management Coordinator
Monthly
Action minutes of the Parks, Recreation and Community Resources Advisory Commission Meeting of March 4, 2025
Community Resources Director Ongoing
FUTURE AGENDA ITEMS – CITY COUNCIL
Future Agenda Items City Manager Ongoing
TUESDAY, APRIL 22, 2024 (EARTH DAY)
FY 2025–26 CAPITAL IMPROVEMENT PROGRAM STUDY SESSION @ 6:00 PM

4 PENDING STRATEGIC PLAN ITEMS

STATUS /

TENTATIVE MEETING DATE
Beach Policy/Regulations (Continued from meeting of October 27, 2016) Community Resources Director
This policy consideration is
being rolled into the Volleyball
Court Use Policy item initiated
in September 2021.

Alternative Fuel Transportation Report, Nov. 2016 Environmental Analyst

PENDING NEW ITEMS

STATUS /

TENTATIVE MEETING DATE
Approval of the Municipal Lease Policy
Initiated by: Staff Request Jun. 12, 2018
Community Resources
Director
Waiting on a building
assessment of the Kiwanis
Building, Rotary Building, and
Lawn Bowling Club to
determine the level of
maintenance, repairs, and
future upgrades that may be
needed and required by the
City.

Landscape and Street Lighting District Assessment Adjustment (mail-in election authorization)
Initiated by: Council Direction Jul. 9, 2019
Public Works Director Council approved $25,000 in
the FY 2023-2024 Budget to
study the District rates and to
consider creating a new
supplemental district. The
study will seek to address the
annual operating deficit, so that
no further subsidies from the
General Fund or other
discretionary funds would be
required. The study should
include District-related
recommendations from the
Parks Master Plan, thereby,
shifting completion of the study
to FY 2024-25. The study is
anticipated to take
approximately 4 to 6 months to
complete pending staff
availability. If council agrees to
then advance the adjustment, it
will need to go to a city-wide
ballot in compliance with
Proposition 218.

Public Records Request Guidelines
Initiated by: Staff Request Oct. 14, 2019
City Clerk
Emergency Services Municipal Code Chapter 2.56 Update Emergency Management
Coordinator
Waiting for State to review
proposed language changes
Return to Council to discuss a full ban on tobacco sales and to include all available data related to other communities who have adopted complete bans Initiated by: Council Direction Jan. 28, 2020
Community
Development Director
BCHD will connect with
Councilmembers over time to
determine timing to bring this
back.

Consideration of licensing agreement/fees for use of City logo Initiated by: Council Direction Jun. 9, 2020
City Attorney The City will develop a
licensing agreement for
commercial uses of the City
logo as part of a comprehensive
Administrative Memorandum
(AM) on City Branding and
Logo Use by City Staff. City
staff will begin drafting the
AM after finalizing the City’s
style guide and filing its “Intent

5 to Use” trademark application
for the City logo with the
USPTO. As part of developing
a Licensing Agreement for the
Commercial Use of the City
Logo, staff will establish a
process for reviewing and
handling these requests. This
process will likely include the
negotiation of royalties and as
well as the preparation of a
staff report to obtain Council
approval to enter into the
agreement. Only once after the
City receives the issuance of a
Notice of Allowance from the
USPTO can it begin approving
applications for commercial
uses of the logo.

Parks, Recreation, and Community Resources Advisory Commission Volleyball Court Use Subcommittee was formed to review all aspects of the beach volleyball courts located in the residential area Initiated: 2021
Community Resources
Director
Ordinance to regulate nuisance Outdoor Lighting
Initiated by: Staff Request June 3, 2021
Community
Development Director
Council referred to Planning
Commission at June 2021
meeting, tentatively scheduled
for Planning Commission,
February 2022
An Ordinance of the City of Hermosa Beach, California, adding Chapter

12.42 to the Hermosa Beach Municipal Code to require property owners to repair the sidewalk area abutting their real property
Initiated by: Staff Request June 12, 2021
City Attorney This item to be removed from
list for City to focus on
sidewalk inspection and repair
efforts.

PLAN Hermosa 5-year check-in on milestones
(Supported by Massey, Campbell, Armato, Jackson)
Initiated by: Council Direction October 26, 2021
Community
Development
Director/Environmental
Program Manager
The next update to City
Council will be in 2026
Consideration of Non-Profit Grant Program
Initiated by: Council Direction March 9, 2022
Deputy City Manager This item can be considered as
part of the City’s budget
development.

Consideration of rules that would govern operation of off-sale alcohol establishments in downtown and consideration of queuing for on-sale alcohol establishments. (supported by Massey, Saemann and Detoy) Initiated by: Council Direction June 13, 2023
Community
Development/Police
Chief/Deputy City
Manager
Ordinance to be established to
address items
Citywide Engineering and Traffic Survey and review of provisions in California Assembly Bill 43 that are anticipated to become effective on or about June 30, 2024.

Initiated by: Unanimous Council Direction July 25, 2023 Public Works Director Pending staffing availability
and completion of other
previously requested future
agenda items.

Review of Los Angeles Metro C Line (Green) Extension to Torrance (supported by Jackson, Detoy and Francois)
Initiated by: Council Direction September 26, 2023
City Manager Metro will begin filed work
and investigations in the project
area to collect info needed to
respond to public comments.

This work will begin next
month, 2/5. Additionally,
Metro is preparing the Final
EIR to be released in second
half of 2025.

Consideration of a Revocation Policy for Parking Permits Related to ShortTerm Rental Violations Initiated by: Council Direction April 9, 2024
Community
Development Director
Consideration of a Letter of Support for AB 687
Initiated by: Council Direction April 9, 2024
Deputy City Manager This item to be removed. AB
687 died in the Senate on
November 30, 2024.

Consideration of City to cover initial cost to establish Tourism Improvement District (TID) to be reimbursed by Chamber of Commerce (supported by Detoy, Francois, and Jackson)
Initiated by: Council Direction June 25, 2024
City Manager
Request Public Works Commission to review fines and other consequences involved with illegal tree removal and return to Council as an action item for discussion and deliberation.
(supported by Saemann, Francois, Detoy)
Public Works Director Pending staffing availability
and completion of other
previously requested future
agenda items.

6 Initiated by: Council Direction August 13, 2024
Informational Item: Review process by which the Public Works Commission provides input and oversight of the CIP list.
(supported by Detoy and Jackson)
Initiated by: Council Direction September 10, 2024
Public Works Director Pending staffing availability
and completion of other
previously requested future
agenda items.

Explore Best Practices for Undergrounding.
(supported by: Detoy, Saemann, and Jackson)
Initiated by: Council Direction November 12, 2024
Public Works Director Pending staffing availability
and completion of other
previously requested future
agenda items. Staff will also
need to request funding in the
future budget cycle to support
bringing in appropriate
consulting expertise on this
item.