n. Food Trucks. May only operate in conjunction with a temporary minor special event, unless exempt under Section 17.42.150.B.4. o. Signs. A temporary sign shall be allowed with a temporary special event in accordance with Section 17.50.210.
p. Additional Permits.
i. Special events may be subject to additional permits
and other city or agency approvals, licenses, and
inspections required by applicable laws and
regulations.
ii. A Temporary Use Permit may not conflict with the
governing entitlement (CUP, Parking Plan, etc.).
q. Parking.
i. All existing accessible parking must be maintained
on-site in Americans with Disabilities Act;
ii. In parking lots with fourteen (14) or fewer spaces, no additional parking shall be required, provided that
alternative modes of transit (such as biking, walking,
ride-share, etc.) are prominently promoted as part of
any event advertising.
iii. In a parking lot with fifteen (15) or more parking spaces, where more than five spaces would be
displaced, the applicant must offset any displaced
parking greater than five spaces by implementing a
temporary parking demand management plan. This
plan is subject to the review and approval of the
Community Development Director. The plan may
include temporary non-public off-site parking (with
the property owner's authorization), valet parking,
shared parking, bicycle parking, ride-sharing options,
and shuttle services; and
iv. IV. Based on the characteristics and type of event, the Community Development Director may require
additional parking to address the anticipated demand
generated from an event in any size parking lot.
r. Removal. The site shall be restored within two (2) business days of the event.
s. Exceptions. Any deviation from these standards and limitations of this section shall require approval of a Conditional Use Permit in compliance with Chapter 17.40.
t. Conditions.
i. The use may be subject to conditions to mitigate
impacts on the surrounding area and ensure adequate
provision of services., relating to the number of
people, traffic, line of sight, type, and volume of
amplified music or entertainment, day of week and
hours, sanitation, environment, concentration of
activity and events during the same time period,
availability of city services to protect the health, safety, and welfare of the public and property, compliance
with other provisions of law, and other similar
considerations.
ii. The Temporary Minor Special Event shall comply with the limitations of the conditions of approval for any
approved entitlement.
u. Modification.
i. If, due to inclement weather or other similar,
unforeseen circumstances, it is necessary to change
the approved event date(s), the Community
Development Director may, after review, approve
alternative date(s) subject to the timely filing of the request. The applicant must pay a reasonable
administrative fee for an amendment in accordance
with the adopted fee schedule.
ii. If an applicant elects to add dates to a previously approved permit within the maximum total allowed,
the Community Development Director may approve
alternative date(s) subject to the timely filing of the request. The applicant must pay a reasonable
administrative fee for an amendment in accordance
with the adopted fee schedule.
iii. If substantial changes to the event location and
programming approved as part of the original permit
are requested, the applicant must pay the permit
application fee.
v. Revocation.
i. An administrative permit may be revoked or modified
with only a twenty-four hour (24) notice to the holder
of the administrative permit: provided, however, that
an administrative permit may be immediately revoked
and the event ordered concluded at any time during
the course of the event by the highest ranking police
officer on duty at the time upon their determination
that the event is violating state law or is violating one (1) or more conditions of approval, or determination
that the event has become a threat to public safety.
ii. If the administrative permit has been revoked or
documented problems have occurred or not abated,
the Community Development Director may deny a
future application for a similar event on the same
property for a one (1) year period.
3. Outdoor Sales Events. Temporary outdoor sale of merchandise related to an existing licensed business on-site with temporary outdoor sale of merchandise:
a. Location. Located in a non-residential zone on a lot developed with non-residential use.
b. Frequency. A maximum of four (4) times in a twelve-month period for up to four (4) days per event.
c. Hours. 9:00 a.m. to 8:00 p.m.
d. Removal. The site shall be restored within one (1) business day. e. Conditions. Conditions may be imposed to minimize impacts and ensure compliance with the required findings set forth in Chapter 17.55.
4. Seasonal Sales Lots. Seasonal sales activities, for example, pumpkin patches and tree lots, including temporary security trailers, on nonresidential properties, in compliance with the following:
a. Location. In a non-residential zone on a lot developed with nonresidential use.
b. Frequency. A maximum of one (1) annually, for a maximum of 45 days each.
c. Hours. 9:00 a.m. to 8:00 p.m.
d. Parking/Loading Spaces. Parking shall be provided to the satisfaction of the Community Development Director.
e. Temporary Fencing. Temporary fencing in accordance Section
17.46.130.
f. Removal. The site shall be restored within seven (7) days following event.
g. Conditions. Conditions may be imposed to minimize impacts and ensure compliance with the required findings set forth in Chapter 17.55.
5. Similar Temporary. Similar temporary events that, in the opinion of the director, are compatible with the zoning district and surrounding land uses.
The use would be limited to the number of occurrences and standards of the temporary activity it was most similar to.
D. Exempt Temporary Events. The following temporary activities shall be exempt from the provisions of an Administrative Permit:
1. Public School. Temporary Minor Special Events located within the Hermosa Beach City School District facilities are compliant with the regulations in Section 17.42.150, provided the use is approved by the Hermosa Beach City School District; or
2. Special Events on Public Property. Temporary Events on private property approved by City Council as part of a Special Event on Public Property in accordance with Chapter 12.30.
3. Incidental Use. Incidental uses that are customary to the primary use, such as parlor games, book signings, poetry readings, or other similar uses that are held within the building and operated as part of the licensed business on-site. Incidental uses must comply with all HBMC standards and any condition of an applicable entitlement. Incidental uses do not include uses requiring an entitlement or regulated by a separate licensing or permit process.
SECTION 10. The following list of sections of Chapter 17.42 (General Provisions, Conditions and Exceptional Uses) are hereby repealed: Section 17.160 (Temporary seasonal sales lots.) and Section 17.42.200 (Events, Limited).
SECTION 11.Severability. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision will not affect the validity of the remainder of this ordinance. The City Council hereby declares that it would have adopted this ordinance, and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof is declared invalid or unconstitutional.
SECTION 12. Effective Date. This Ordinance shall take effect thirty (30) days after its passage and adoption pursuant to California Government Code section 36937.
SECTION 13.Certification. The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City’s book of original Table 17.42-050-1 – Temporary Event Table
Temporary Event Type
Maximum Days Per
Event
Maximum Per Year
Limited Events 6 per month for a
maximum of 5 hours
each, but no more
than 2 in a 7-
day period
72 days
Temporary
Minor
Special
Event
Indoors,
Outdoors, or
combination
of both 3 days
72 days for a
maximum of 24
events, with no
more than 2 events
per month, with a
minimum of 5 days
between events
Outdoor sales events 4 days 4 events
Seasonal sales lots 45 days 1 event
ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law.
PASSED, APPROVED, and ADOPTED on this 27th day of May, 2025.
Mayor Rob Saemann
PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM:
______________________________ ____________________________ Myra Maravilla Todd Leishman
City Clerk City Attorney
MUNICIPAL CODE
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HERMOSA BEACH, CA MUNICIPAL CODE
TITLE 17 ZONING
Chapter 17.55 Administrative Permits
Contents:
17.55.010 Authority to grant.
17.55.020 Purpose.
17.55.030 Application filing.
17.55.035 Required Findings.
17.55.040 Report of decision and findings.
17.55.050 Effective date–Appeals.
17.55.060 Reapplication upon denial.
17.55.070 Revocation.
17.55.080 Expiration.
17.55.010 Authority to grant.
The community development department may grant administrative permits for all such uses and matters required by this title to be reviewed and allowed only upon the granting of an administrative permit.
17.55.020 Purpose.
The purpose of an administrative permit is to ensure that a proposed use or matter for which an administrative permit is required complies with the standards, limitations and other regulations applicable to the subject use or matter.
17.55.030 Application filing.
Prior to the establishment of any use or grant of any or entitlement for which an administrative permit administered by this section is required by this title or Code, an application for an administrative permit, signed by a property owner, lessee or business owner shall be filed with the community development department upon a form furnished by the department. The application shall include a site plan, drawings and information in sufficient detail to demonstrate compliance with the regulations applicable to the subject use or matter, accompanied by a fee set by resolution of the city council.
17.55.035 Required Findings.
The review authority must make all of the following findings to approve or conditionally approve an Administrative Permit application. The inability to make one or more of the findings is grounds for denial of an application.
A. The proposed use is allowed within the applicable zone with Administrative Permit approval, and complies with all other applicable provisions of this Zoning Ordinance and the Municipal Code;
Hermosa Beach, CA | Municipal Code Date Printed: 12/2/2024 | pg. 2 B. The proposed use is consistent with the General Plan and any applicable specific plan; C. The site is physically adequate for the type, density, and intensity (e.g., number of employees and customers) of use being proposed, including provision of services (e.g., sanitation and water), public access, and the absence of physical constraints;
D. The design, location, size, and operating characteristics of the proposed use are compatible with the existing and future land uses on site and in the vicinity of the subject property; and E. The establishment, maintenance, or operation of the proposed use at the location proposed will not endanger, jeopardize, or otherwise constitute a menace to the public convenience, health, interest, safety, or the general welfare of persons residing or working in the vicinity of the proposed use. (Ord. # 23-1471 §42, adopted 11/14/2023, effective 08/05/2024) Effective on: 8/5/2024
17.55.040 Report of decision.
Except as set forth below, the community development director shall issue the administrative permit no more than thirty (30) days following the filing of a complete application therefor. Approval will be based upon determining the request complies with the standards, limitations and other regulations in the governing section, which may include the imposition of conditions and limitations to ensure the permit is consistent with said requirements intended to protect the public health, safety and welfare; otherwise, the director shall deny the application and provide the applicant a written statement of the reasons the permit cannot be issued. The applicant shall be advised in writing of the right to appeal the director’s decision pursuant to Section 17.55.050.
Notwithstanding above, permits for accessory dwelling units and/or junior accessory dwelling units shall be decided within one hundred twenty (120) days of receipt of a complete application and subject to the provisions outlined in Chapter 17.21.
(Ord. 18-1385 §7, 2018)
(Ord. # 23-1471 §42, adopted 11/14/2023, effective 08/05/2024) Effective on: 8/5/2024
17.55.050 Effective date–Appeals.
A. Notwithstanding 17.55.050(C), decisions of the community development director may be appealed to the planning commission by filing an appeal within fifteen (15) days of the director’s decision; provided, that upon affixing the signature of the applicant to an issued permit, the permit shall become effective and the right to appeal shall be waived. Appeals shall be filed in writing with the community development department accompanied by a fee set by resolution of the city council. Notice of hearing shall be given to the applicant at least ten (10) days prior to the hearing, unless the applicant agrees to waive the requirement so that the matter may be heard at an earlier time.
The commission’s review shall be limited to a determination of whether the application complies with the requirements of the applicable governing section(s). The filing of an appeal within such time shall stay the effective date of the decision until the commission has acted on the appeal. The commission’s decision shall be final and conclusive, unless the governing section specifically provides for a direct or subsequent appeal to the city council.
B. Appeals to the city council shall be filed with the city clerk accompanied by a fee set by resolution of the city council. The filing of an appeal within ten (10) days shall stay the effective date of the decision until the council has acted on the appeal as hereinafter set forth in this title. Upon receipt of a written appeal, the planning commission shall transmit to the council the planning commission’s complete record of the case. Notice of hearing shall be given to the applicant at least ten (10) days prior to the hearing, unless the applicant agrees to waive the requirement so that the matter may be heard at an earlier time. The council shall hear the matter and render a
Hermosa Beach, CA | Municipal Code Date Printed: 12/2/2024 | pg. 3 determination as soon as reasonably practicable, but in no event later than sixty (60) days after an appeal has been filed unless requested by the applicant. The council’s review shall be limited to a determination of whether the application complies with the requirements of the governing section. The council shall announce its findings within forty (40) calendar days of the hearing, unless good cause is found for an extension, and the decision shall be mailed to the applicant. The council’s decision shall be final and conclusive.
C. Ministerial or non-discretionary Administrative Permits are not eligible for appeal. (Ord. # 23-1471 §42, adopted 11/14/2023, effective 08/05/2024) Effective on: 8/5/2024
17.55.060 Reapplication upon denial.
After the denial of an administrative permit has become final, no further application for the same administrative permit shall be filed for the same property for the ensuing six months, unless the project has been revised so as to eliminate the decision making body’s previous objections to the project. Said revision shall require a completely new application process and payment of fees.
17.55.070 Revocation.
Any administrative permit may be revoked by the director or the decision making body for any of the following causes:
A. That any term or condition has not been complied with; B. That the property for which the administrative permit has been granted is used or maintained in violation of any statute, law, regulation or condition of approval;
C. That the use for which the administrative permit was granted has not been exercised for at least twelve (12) consecutive months, or has ceased to exist, or has been abandoned; D. The administrative permit has been issued for a short-term vacation rental, which has received three (3) affirmed violations of the ordinance codified in this section or any of the city’s quality of life ordinances, such as noise violations, disturbing the peace, or creating a public nuisance, within a 12-month period; or, E. That the use for which the administrative permit was granted has been so exercised as to be detrimental to the public health or safety or so as to constitute a nuisance.
A hearing to show cause why the permit should not be revoked shall be held by the issuing body prior to the revocation of any administrative permit. Written notice shall be provided the permit holder at least ten (10) days prior to the hearing stating the reasons therefor. (Ord. 19-1395 §7, 2019)
17.55.080 Expiration.
An administrative permit shall expire at the conclusion of the permitted use or activity, not to exceed one year from the effective date if no expiration or term is stated therein, and the property shall thereafter be used in compliance with the provisions of this Title and Code. (Ord. 13-1341, § 6, July 2013)
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HERMOSA BEACH, CA MUNICIPAL CODE
TITLE 17 ZONING
Chapter 17.42 General Provisions, Conditions and Exceptional Uses
17.42.150 Temporary minor special events.
Minor special events allowed pursuant to this section may be permitted with an administrative permit pursuant to Chapter 17.55 subject to the requirements of this section.
A. Definitions.
1. Related use: A use that promotes, benefits or is related to the onsite use and is conducted during the normal business hours of the onsite use, as determined by the community development director.
2. Unrelated use: A use that does not promote or benefit or is unrelated to the onsite use, or is not conducted during the normal business hours of the onsite use, as determined by the community development director.
B. Uses Allowed.
1. The types of uses allowed shall be generally limited to uses and activities allowed in commercial zones as permitted or conditional uses, as determined by the community development director.
2. Uses prohibited include those uses prohibited by Title 17, adult uses, and uses determined by the community development director to be incompatible with the surrounding area due to safety, health or welfare concerns that cannot be mitigated.
C. Administrative Permit Required.
1. Minor special events allowed pursuant to this section may be permitted with an administrative permit pursuant to Chapter 17.55 in the C-1, C-2 and C-3 zones, M-1 zone, SPA zones that allow C-3 uses, SPA-11 zone, and in R zones on property developed with nonresidential uses. The use is additionally allowed without an administrative permit in OS zones accessory to Hermosa Beach City School District facilities compliant with the regulations in this section, provided the use is approved by the school principal.
2. The application shall specify the specific days and hours for which the use is requested.
3. The administrative permit shall be issued only to the property owner, business owner or business license holder, and the permit holder shall be physically present on the property for the duration of the use including set up and break down.
4. The proposed use may be conditioned to mitigate impacts to the surrounding area and provision of services, relating to number of people, traffic generated, type and volume of amplified music or entertainment, day of week and hours, sanitation, environment, concentration of activity and events during the same time period, availability of city services to protect the health, safety and welfare of the public and property, compliance with other provisions of law, and other similar considerations.
5. If the subject property is governed by a conditional use permit or parking plan, the administrative permit shall not be approved unless the proposed use is timed and designed so it does not conflict with the purpose of the conditional use permit or parking plan.
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6. The duration of any issued administrative permit shall not exceed one hundred eighty (180) calendar days.
7. The administrative permit may be revoked or modified with only a twenty-four (24) hour notice to the holder of the administrative permit; provided, however, that an administrative permit may be immediately revoked and the event ordered concluded at any time during the course of the event by the highest ranking police officer on duty at the time upon his/her determination that the event is causing a violation of state law or is violating one (1) or more conditions of approval, or a determination that the event has become a threat to public safety.
8. In the event an administrative permit has been revoked or documented problems have occurred or not been timely abated, the community development director may deny a future application for a similar event on the same property within a one (1) year period.
9. Any deviation from the standards and limitations in subsection (D) of this section shall require a conditional use permit in compliance with Chapter 17.40.
D. Standards and Limitations. Minor special events may be permitted with an administrative permit in compliance with the following standards and limitations:
1. All elements of the use shall be contained on the subject site.
2. Frequency and Duration of Use.
a. Outdoor entertainment and assembly events, such as carnivals, concerts, fairs, farmers’ markets, festivals, food events, fundraisers, live entertainment, outdoor sporting events, public relations activities, flea markets or rummage sales, and other similar outdoor events, when unrelated to the established onsite use: Maximum of four (4) times per year, limited to a maximum of seven (7) days each. b. Outdoor display or exhibit events, such as art, cultural, and educational displays, arts and crafts exhibits, when unrelated to the established onsite use: Maximum of four (4) times per year, limited to a maximum of seven (7) days each.
c. Outdoor sales events related to an existing onsite business: Maximum of four (4) sales per year, each limited to three (3) consecutive days each.
d. Special events that include an activity that normally requires a discretionary permit in the subject zone or is currently limited or prohibited by a discretionary permit or license granted on the site (such as amplified music, outdoor tents, provision or sale of alcoholic beverages, other conditional uses):
Maximum of four (4) times per year at any site, limited to three (3) consecutive days each. e. Indoor activities promoting or related to the established onsite use. May include limited outdoor display or activity to attract people to the business, where crowds are not anticipated. May include an activity that normally requires a discretionary permit in the subject zone: Maximum of twelve (12) times per year at any site, limited to three (3) consecutive days each. f. Similar temporary special events determined by the decision making body to be compatible with the zoning district and surrounding land uses: Limited to the number of occurrences and days applicable to the similar type of activity.
g. Mobile food vendors proposed in conjunction with a minor special event shall be described in the application for the minor special event and shall comply with the requirements of this section.
3. Hours.
a. In the C-2, C-3, SPA zones that allow C-3 uses, and SPA-11 zone when related to the established onsite use: Same as the customary operating hours of the use. When unrelated to the onsite use or not within a building: 8:00 a.m. to 10:00 p.m.
b. C-1, M-1, and R zones developed with nonresidential uses: 10:00 a.m. to 9:00 p.m.
Hermosa Beach, CA | Municipal Code Date Printed: 12/2/2024 | pg. 3 c. Uses that may attract crowds or extend beyond allowed hours pursuant to a conditional use permit may be restricted from operating on St. Patrick’s Day, July 4th, Cinco de Mayo, New Year’s Eve or any other date where the police department determines the accumulation of activities in the city may exceed its capacity to adequately protect public safety.
4. Alcoholic Beverages. The sale, service or consumption of alcoholic beverages shall obtain and display the appropriate Department of Alcoholic Beverage Control license or approval. Outdoor activities involving alcoholic beverages shall be located a minimum of three hundred (300) feet from any public school property between 7:00 a.m. and 6:00 p.m. on school days unless the school principal has been consulted and any concerns are mitigated to the satisfaction of the city.
5. Entertainment. Amplified entertainment is limited to 10:00 a.m. to 9:00 p.m. for not more than four (4) hours in any day. Noise levels shall not exceed eighty (80) dBA at the property line. At no time may noise levels constitute a nuisance or violate the noise control ordinance in Chapter 8.24.
6. Pedestrian Access. The use shall be designed to provide safe, accessible pedestrian ways a minimum of four (4) feet wide, without encroaching on landscaping, required parking spaces and vehicular ways. A physical barrier or layout plan may be may be required to reduce conflicts to the satisfaction of the community development director.
7. Parking.
a. A use that occupies required parking spaces shall not reduce existing parking by more than ten (10) percent excluding disabled spaces. When there are eleven (11) spaces or less excluding disabled spaces, the use may occupy one (1) parking space, provided at least five (5) spaces including one (1) disabled space remain unencumbered by the use.
b. When the use is related to the onsite use, no additional parking is required unless the particular event is likely to create parking problems as determined by the community development director. c. When the use is unrelated to the onsite use, parking adequate for the use, but not less than ten (10) spaces, shall be provided excluding disabled spaces.
8. Occupancy. The occupancy of any buildings, structures or spaces, whether indoor or outdoor, shall be consistent with building and fire codes and safety protocols as determined by the community development director. Temporary structures such as tents shall be securely fastened and comply with city codes.
9. Control over attendance is the responsibility of the permittee. Advertising and media to attract people to the event shall be moderated to reduce the potential for impacts. Adequate security shall be provided.
10. Temporary signs may be provided during the event, not to exceed one (1) sign per one hundred (100) feet of street frontage with a maximum of two (2) signs per frontage, not to exceed sixteen (16) square feet per sign.
Additional temporary signage may be permitted with a sign permit issued in compliance with Chapter 17.50.
11. Any lighting shall be shielded, downcast and directed onto the subject property. No strobes or moving lights are permitted.
12. If the duration of the use exceeds one (1) hour or if seating is provided, then restroom access for both employees and customers shall be provided on the property or a contiguous property for the duration of the use with directional signs thereto. No portable restrooms are allowed.
13. The use shall provide refuse containers proximate to the use adequate to contain all refuse generated by the operation of the use. The operator shall pick up all refuse generated by such operation prior to vacating the site.
14. The site shall be cleaned of litter and any other evidence of the use on completion or removal of the use, and shall thereafter be used in compliance with the provisions of this title.
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15. The use shall otherwise comply with all applicable state and local laws. Where regulations conflict, the most restrictive shall apply.
16. The use shall comply with Chapter 8.44 and shall not discharge liquid or solid waste to the environment or municipal storm water system.
17. The provision of food of beverages shall comply with Chapter 8.64 and shall not be dispensed in polystyrene food service ware. (Ord. 13-1341 § 2, 2013)
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HERMOSA BEACH, CA MUNICIPAL CODE
TITLE 17 ZONING
Chapter 17.42 General Provisions, Conditions and Exceptional Uses
17.42.060 Temporary real estate office.
One temporary real estate office and one temporary real estate billboard may be located on any new subdivision in any zone; provided, that such office and billboard if in any R zone shall be removed at the end of one (1) year from the date of recording of the map of the subdivision upon which said office and billboard are located. (Prior code Appx. A, § 1106)
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HERMOSA BEACH, CA MUNICIPAL CODE
TITLE 17 ZONING
Chapter 17.42 General Provisions, Conditions and Exceptional Uses
17.42.070 Temporary construction buildings.
Temporary structures for the housing of tools and equipment or containing supervisory offices in connection with major construction on major construction projects may be established and maintained during the progress of such construction on such project; provided that such temporary structure may not be maintained for a period exceeding one (1) year. (Prior code Appx. A, § 1107)
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HERMOSA BEACH, CA MUNICIPAL CODE
TITLE 17 ZONING
Chapter 17.42 General Provisions, Conditions and Exceptional Uses
17.42.160 Temporary seasonal sales lots.
Outdoor retail sales of holiday trees or seasonal produce may be allowed with an administrative permit in the C-3 zone or zones that allow C-3 uses in conjunction with holidays or seasonal harvests for the following periods: Christmas trees:
Thanksgiving Day to December 26th; pumpkin sales lots: September 30th to November 1st; fresh produce stands: not to exceed a ninety (90) day period between May 1st and October 30th. (Ord. 13-1341 § 3, 2013)
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HERMOSA BEACH, CA MUNICIPAL CODE
TITLE 17 ZONING
Chapter 17.42 General Provisions, Conditions and Exceptional Uses
17.42.190 Entertainment, limited live.
A. Definition.
1. Entertainment, limited live as defined in Chapter 17.04.
B. Administrative Permit Required.
1. Limited live entertainment allowed pursuant to this section may be permitted with an administrative permit pursuant to Chapter 17.55 in the C-1, C-2 and C-3 zones. No permit term shall extend past two (2) years from the effective date of the ordinance codified in this section.
2. The appeal procedures found in Section 17.55.050 and the revocation procedures found in Section 17.55.070 shall apply to any administrative permit issued for limited live entertainment.
C. Standards and Limitations.
1. Hours. During normal business hours but no earlier than 8:00 a.m. or later than 9:00 p.m. daily.
2. Noise. Cannot be audible on the exterior of the business premises and not permitted on outside patios, entries or sidewalks. All exterior doors and windows shall be closed during entertainment.
3. Uses. Limited live entertainment may include one (1) or two (2) performers/hosts using amplification, playing games, open mic, musical performances, poetry readings or other similar use that is not more objectionable than the listed uses. The community development director is authorized to compare a proposed use and measure it against those listed for determining similarity.
4. Operations/Seating. The activity must be confined to completely enclosed premises and does not result in the need for additional seating or change in an approved floor plan to accommodate the limited live entertainment and/or accommodate a stage for the entertainment, dancing or hosting of an activity or event.
5. Limited live entertainment is an accessory use to the main business.
6. There shall be a maximum of two (2) performers or hosts using amplification.
7. Prizes. Any prizes awarded during an activity permitted by a limited live entertainment administrative permit shall be limited to the prize limits stated in Section 5.12.100.
8. Must comply with all other applicable laws and agencies, including but not limited to California Department of Alcoholic Beverage Control and California Bureau of Gambling Control.
9. No organized alcohol drinking games are permitted.
10. Established maximum occupant load of the premises shall apply.
11. Upon permit issuance, advertising of approved entertainment is permitted. (Ord. 18-1388 §3, 2018)
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HERMOSA BEACH, CA MUNICIPAL CODE
TITLE 17 ZONING
Chapter 17.42 General Provisions, Conditions and Exceptional Uses
17.42.200 Events, limited.
A. Definition. "Events, limited" is as defined in Chapter 17.04.
B. Administrative Permit Required.
1. Limited events allowed pursuant to this section may be permitted with an administrative permit pursuant to Chapter 17.28 in the Cypress District M-1 light manufacturing zone. The Cypress District is comprised of properties located in the M-1 light industrial zone located on Cypress Avenue, Valley Drive, and 6th Street.
2. The appeal procedures found in Section 17.55.050 and the revocation procedures found in Section 17.55.070 shall apply to any administrative permit issued for limited events.
3. A limited events permit is effective for two (2) years.
C. Standards and Limitations.
1. Noise. No music or speaking shall be amplified at any time and event noise cannot be audible at the property line.
2. Established maximum occupancy of events shall not exceed the maximum occupancy load of the interior of the business. Events should be focused on interior. The business must post a sign stating the maximum occupancy. Events are not permitted on city sidewalks or streets.
3. There shall be no alcohol service or consumption during limited events. If alcohol is proposed, a temporary minor special events permit is required per Section 17.42.150.
4. Limited events frequency shall be limited to three (3) per month for maximum of three (3) hours each, but no more than two (2) in a seven (7) day period.
5. Hours. During normal business hours but no earlier than 10:00 a.m. or later than 9:00 p.m. daily.
6. Limited events are an accessory use to the main business as determined by the community development director.
7. Parking. A parking management plan, including any shared parking details and approvals, must be provided and approved for the permit. Carpooling should be encouraged.
8. Limited events are restricted from operating on St. Patrick’s Day, July 4th, Cinco de Mayo, New Year’s Eve or any other date when the police department determines the accumulation of activities in the city may exceed its capacity to adequately protect public safety.
9. Accessory retail is limited to products related to the primary business use during limited event periods. Limited events are intended to allow retail accessory to the primary design or production use as determined by the community development director. Limited events may not be appropriate for distribution businesses or contractor uses, for example. (Ord. 20-1412 §3, 2020)
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R-1
R-1
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OS
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M-1
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SPA-8
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SPA-7
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SPA-2
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C-2
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SPA-8
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R-1
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SPA-7
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SPA-10
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SPA-7
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OS-O
OS-O
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OS-O
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OS-O
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OS-O
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OS
24th St
21st St
Lyndon St
23rd St
1st St
34th Pl
C o
chise
Ave
Loma Walk
Longfellow Ave
26th St
30th Pl
25th St
3rd St
Power St
4th St
19th St
The Strand
5th St
6th St
7th St
8th St
20th St
9th St
19th St
18th St
16th St
17th St
Pier Plaza
31st St
30th St
Highland
Ave
Herondo St
22nd St
Aubrey Ct
22nd Ct
Pa
rk
Ave
28th St
21st St
Barn
ey
Ct
Ocean View Ave
3rd St
Morningside Dr
29th St
Palm Dr
Ingleside Dr
14th St
Palm Dr
Harper Ave
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Beach Dr
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Marlita Pl
30th Pl
Ozone Ct
7th Pl
Gravley Ct
21st St
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Dr
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16th St
11th St
Vista Dr
15th Pl
Alley
6th St
Cochise Ave
26th St
Crest Dr
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Beach Dr
Bay View Dr
30th St
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27th St
30th St
16th St
10th St
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33rd St
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25th
St
6th St
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Loma Dr
34th St
24th St
5th St
C
ul
pe
r
Ct
33rd Pl
4th St
6th St
Reynolds Ln
Circle Ct
Lyndon St
Palm Dr
31st Pl
Ocean Dr
3rd Ct
30th St
Aubrey
Park
Ct
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1st St
29th Ct
33rd Pl
30th Pl
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Hollowell Ave
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Meyer
Ct
18th St
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Ocean Dr
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Amby Pl
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Cypress Ave
4th Ct
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32nd Pl
9th St
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La Carlita Pl
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Reynolds Ln
5th St
17th St
11th St
5th Ct
17th St
Hopkins St
Borden Ave
Harper Ave
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Alley
Myrtle Ave
Bard St
Montgomery Dr
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6th Ct
Palm
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3rd St
Porter Ln
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7th Ct
4th St
Pine St
Neptune
Raymond Ave
11th Pl
8th Ct
34th Pl
B
r
a
eh
olm
Pl
H
e
rm
osa
View
Dr
20th St
19th St
9th Ct
10th St
Circle
Dr
Morningside
Dr
10th Ct
Val
l
ey
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rk
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20th Ct
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Bard St
Silver St
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11th Pl
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4th St
13th Ct
Hill
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13th St
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14th Ct
19th Ct
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7th St
24th St
Bayview Dr
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14th St
Massey Ave
28th Ct
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8th Pl
17th Ct
E
l
O
e
s
t
e
D
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Gentry St
21st St
Sunset Dr
Loma Dr
Ava Ave
Bayview Dr
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Palm Dr
Palm Dr
Sunset Dr
Oak St
27th Ct
Golden Ave
20th Pl
Corona St
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8th Pl
1st Pl
19th St
Silverstrand Ave
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15th St
6th St
13th St
Owosso Ave
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3rd St
Cypress Ave
1st Pl
1st St
24th St
4th St
24th Pl
5th St
9th St
Gould
Ter
8th St
7th St
Hill
crest
Dr
24th Pl
Manhattan
Ave
1st St
22nd St
Valley Dr
Hermosa Ave
Longfellow Ave
Monterey Blvd
2nd St
Monterey Blvd
Manhattan Ave
Monterey Blvd
Manhattan Ave
Longfellow Ave
Pro
s
p
e
c
t
Av
e
P
a
cifi
c
Co
a
st
H
wy
Ardmore Ave
Valley Dr
Manhattan Ave
Ardmore
Ave
Pier Ave
Hermosa Ave
8th St
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27th St
Aviation
Blvd
2nd St
Gould Ave
G
r
e
enwich
Village
Artesia Blvd
Valley
Dr
Last updated April 2021
Unclass UNCLASSIFIED (SCHOOL DISTRICT)
ZONING DESIGNATIONS
R-1 SINGLE-FAMILY RESIDENTIAL
R-1A LIMITED SINGLE-FAMILY RESIDENTIAL
R-2 TWO-FAMILY RESIDENTIAL
R-2B LIMITED MULTIPLE FAMILY RESIDENTIAL
R-3 MULTIPLE FAMILY RESIDENTIAL
R-P RESIDENTIAL-PROFESSIONAL
RPD RESIDENTIAL PLANNED DEVELOPMENT
R-3PD MULTIPLE FAMILY PLANNED DEVELOPMENT
C-1 LIMITED BUSINESS AND RESIDENTIAL
C-2 GENERAL COMMERCIAL
C-3 GENERAL AND HIGHWAY COMMERCIAL
M-1 LIGHT MANUFACTURING
OS OPEN SPACE
OS-1 RESTRICTED OPEN SPACE
OS-2 RESTRICTED OPEN SPACE
OS-O OPEN SPACE OVERLAY
MHP MOBILE HOME PARK
SPA SPECIFIC PLAN AREA (RESIDENTIAL USES)
SPA SPECIFIC PLAN AREA (COMMERCIAL USES)
OTHER DESIGNATIONS
COASTAL ZONE APPEALABLE AREA (WEST OF LINE)
DOWNTOWN DISTRICT
COASTAL ZONE BOUNDARY
WALK STREETS
# FRONT YARD SETBACKS
1 VALLEY PARK
2 CLARK STADIUM
3 COMMUNITY/CIVIC CENTER
4 EDITH RODAWAY FRIENDSHIP PARK
5 SEA VIEW PARK
6 FORT LOTS-OF-FUN/PROSPECT SCHOOL
7 MOONDUST PARK
8 GREENWOOD PARK
9 BI-CENTENNIAL PARK
10 KAY-ETOW PARK
11 SHAFFER PARK
12 4TH & PROSPECT PARK
13 8TH & VALLEY PARK
14 SCOUT PARK
15 ARDMORE PARK
16 GREENBELT
17 BEACH/STRAND/BIKE PATH
18 NOBLE PARK
19 SOUTH PARK
20 RECREATIONAL VEHICLE PARK
21 CITY YARD
4 10
10 10
2 6
3 3
5 1
2 2
10 10
3 0
2 2
5 5
3 2
2 5
3 10
2 3
3 2
2 0
10 5
5 3
10 10
0 2
5 5
5 5
5 3
3 5
2 2
3 10
10 5
10 5
3 5
3 5
3 5
2 0
5 5
3 5
5 5
5 0
0 5
3 0
2 2
5 3
5 5
3 5
5 5
4 2
2 3
2 0
3 2
2 5
2 5
3 0
2 2
2 0
0 0
5 0
5 5
2 3
5 5
3 2
10 10
10 10
10 11
16 1
5 18
10 16
19 9
15 21
13 2
3 3
20 8
14 4
12 6
7 17
17 2
Unclass
Unclass
Vista School
Hermosa View School
Hermosa Valley School
Valley Park
Beach
Beach
South Park
Clark Stadium
Community Center
Civic
Center
Hermosa
ANNOTATED and REDLINED DRAFT TEMPORARY USES AND EVENT REGULATIONS
NOTE TO READER
This is an annotated and redline draft of the Zone Text Amendment pertaining to Temporary Uses and Temporary Regulations considered by the Planning Commission and recommended for City Council approval with amendments on February 18, 2025.
o Text boxes on the right side of the page highlight notable changes from the current regulations or Planning Commission’s
discussion to aid the reader's review.
o Planning Commission’s last recommended text changes are indicated by underlining text, and text to be deleted is shown with strikethrough.
17.42.150 Temporary Uses and Temporary Events.
The City recognizes that short-term activities can promote development, businesses, and provide benefits to the
community. As activities permitted on a limited basis, an activity may not comply with all development standards in the Zone but is consistent with the general purpose of the zone. Standards are needed to ensure basic public health, safety, and welfare standards are maintained during its temporary operation.
Temporary activities established in this section may be allowed on private property, subject to the issuance of an Administrative Permit by the Community Development Director. Conditions may be imposed to minimize impacts and ensure compliance with the required findings set forth in Chapter 17.55. Uses other than the following shall comply with the use and development regulations and permit requirements that otherwise apply to the property.
A. Temporary Uses. The following temporary uses may be allowed upon approval of the Administrative Permit issued in accordance with Chapter 17.55 by the Community Development Director and the following:
1. Construction Yards, Off-Site. Contractor construction yards including storing of building materials, located off-site from the an approved construction project within the city. The permit shall expire upon completion of the construction project or expiration of the building permit, whichever occurs first.
2. Residence. A mobile home as a temporary residence of the property owner in conjunction with a valid building permit for a new single-family or multi-family dwelling. In addition, a mobile home may be used as a temporary residence of the property owner when a valid building permit has been issued for
the remodel of a single-family dwelling and the
building official has determined that the extent of
such remodel would prevent the safe occupancy
of the dwelling. The temporary use permit may be
approved for up to two (2) one (1) years or upon
expiration of the building permit, whichever
For user convenience,
temporary uses and events are
consolidated into a single
section.
In recognition of the average
construction timeline, the permit
duration has been extended, with
renewals at the Director's discretion
ANNOTATED and REDLINED DRAFT TEMPORARY USES AND EVENT REGULATIONS occurs first. The permit may be renewed upon reapplication and subject to the Community Development Director’s determination that the applicant has made a good faith effort to complete construction.
3. Storage Containers. Storage containers, in conjunction with an approved construction project within the City of Hermosa Beach. The permit shall expire upon completion of the construction project or the expiration of the building permit authorizing the construction project.
4. Work Trailers. A trailer or mobile home as a temporary work site for employees of a business may be allowed when a valid building permit within the city has been issued for up to one year, or upon expiration of the building permit, whichever occurs first.
5. Similar Temporary Uses. Similar temporary uses that, in the opinion of the Community Development Director, are compatible with the zoning district and surrounding land uses.
The use would be limited to the standards of the temporary activity it was most similar to.
B. Exempt Temporary Uses. The following temporary activities shall be exempt from the provisions of an Administrative Permit:
1. Garage Sales. Garage sales in a residential zone or on residential properties in a commercial zone, subject to Chapter 5.44;
2. Construction Yards, On-Site. A contractor’s construction yard, located on a site with an approved construction project;
3. Public Special Events. Temporary Uses on private property approved by City Council as part of a Special Event on Public Property in accordance with Chapter 12.30; or
4. Food Truck. Mobile food truck in conjunction with an approved construction project and only during the time when construction workers are
working on-site; or
5. Temporary Real Estate Office.
A temporary real estate sales office, with an
approved building permit, may be established
within a residential development project area to sell
homes on-site.
C. Temporary Events. The following events may be allowed on private property upon approval of an Administrative Permit by the Community Development Director or designee and as summarized in Table 17-150-1 below:
1. Limited Events, Cypress District (M-1 Zone). An indoor event permitting the showcasing of art or the goods produced by a business located in the Cypress District Character Area in the M-1 zone. The Cypress District is comprised of properties located on Cypress Avenue, Valley Drive, and 6th Street as established in the General Plan.
Limited Events shall be subject to the following:
a. Zone. Only within the Cypress District, Character Area of the General Plan and M1 Zone. b. Location. Indoors.
Allows temporary real estate office in
a development with an approved
building permit and no longer
requires a separate application.
ANNOTATED and REDLINED DRAFT TEMPORARY USES AND EVENT REGULATIONS c. Frequency. Three (3) per month for a maximum of three (3) five (5)hours each, but no more than two (2) in a seven (7) day period.
d. Restricted Days. A temporary event may be restricted from operating on any date when the Chief of Police or designee
determines the accumulation of activities in
the city may exceed its capacity to protect
public safety adequately. This includes but
is not limited to Events are prohibited on the
on the following days: St. Patrick’s Day,
Cinco De Mayo, Memorial Day weekend,
Labor Day weekend, Fourth of July, or New
Year’s Eve.
e. Permit Duration. A limited event permit is effective for two (2) years. f. Hours. Within the hours of 8:00 a.m. and 10:00 p.m. During normal business hours, but not earlier than 10:00 a.m. or at least not later than 9:00 p.m. g. Entertainment. No music or speaking shall
be amplified at any time and event noise
cannot be audible at the property line.
Amplified entertainment is limited to 8:00
a.m. to 10:00 p.m. for not more than five (5)
hours in any day. Noise levels shall not
exceed eighty (80) dBA at the property line.
At no time may noise levels constitute a nuisance or violate the noise control ordinance in Chapter 8.24.
h. Maximum Occupancy. The number of
attendees shall not exceed the maximum
occupancy load of the business’ interior at
any time. The business must post a sign
stating the maximum occupancy and
monitor the number.
i. Alcohol. No alcohol service or consumption
during limited events. If alcohol is proposed, a temporary minor special events permit is required per Section 17.42.050.D. The sale, service, or consumption of alcoholic beverages shall obtain and display the appropriate Department of Alcoholic Beverage Control approval.
j. Retail. Accessory retail is limited to products related to primary business use during limited event periods. Limited events may not be appropriate for distribution businesses or contractor uses, for example.
Parking. A parking management plan, including any shared parking details and approvals, must be provided and approved for the permit. Carpooling should be encouraged.
k. Limitations. If the subject property is governed by a conditional use permit or parking plan, the administrative permit shall not be approved unless the proposed use is timed and designed so it does not conflict with the purpose and requirements of the conditional use permit or parking plan.
Planning Commission found it would
be appropriate to allow alcohol sales
and consumption when offered with
an ABC license.
Planning Commission found
amplified sound within the building
and in accordance with the noise
ordinance was appropriate in the M-1
Zone.
Due to impacts on public safety
resources during certain celebrations
and holidays a standing restriction for
temporary uses is included in the
proposed draft.
ANNOTATED and REDLINED DRAFT TEMPORARY USES AND EVENT REGULATIONS
2. Temporary Minor Special Events. A temporary minor special event for the use of a premise for an activity that exceeds the scope of
the business licensed and approved for such
premises. Special events may be indoors or
outdoors and include entertainment and assembly
events, flea markets, rummage sales, fairs,
festivals, and car shows. Special events shall be
subject to the following:
a. Use.
i. Uses permitted by right in the zone, and uses requiring an entitlement such as a CUP to operate in the Zone.
ii. Uses prohibited include those uses prohibited by a discretionary approval, Title 17, adult uses.
iii. Uses determined by the Community Development Director to be incompatible with the surrounding area due to safety, health or welfare concerns that cannot be mitigated.
b. Zone. Temporary Minor Special Events are allowed within 1) the C-1, C-2, and C3 zones; 2) the M-1 zone; 3) SPA zones that allow non-residential uses; and 4) in Residential zones on property developed with legal non-conforming nonresidential uses.
The use is additionally allowed without an administrative permit in OS zones as an accessory use to Hermosa Beach City School District facilities compliant with the regulations in this section, provided the use is approved by the Hermosa Beach City School District.
c. Location. Event may be indoors, outdoors, or a combination of both settings. All elements of the use shall be contained on private property I accordance with Zones Location
C-1, C-2, C-3, SPA zones that
allow non-residential uses, and R
zones developed with a nonresidential use
Indoor, outdoors, or a
combination of the two.
M-1 All events shall be conducted
indoors and outdoors. The
indoor portion of the event
shall not be less than 50% of
the outdoor event area.
d. Frequency. Events may occur up to thirty-six (36) eighteen (18) days in any twelve-month period, with a maximum of eighteen events. Events shall last no more than three (3) consecutive days, with no more than two events a month and a minimum of five (5) days between events.
e. Restricted Days. A temporary event may be restricted from operating on any date when the Chief of Police or designee determines the accumulation of activities in the city may exceed its capacity to protect public safety adequately. This includes Due to impacts on public safety
resources during certain celebrations
and holidays a standing restriction for
temporary events is included in the
proposed draft.
ANNOTATED and REDLINED DRAFT TEMPORARY USES AND EVENT REGULATIONS but is not limited to Events are prohibited on the on the following days: St. Patrick’s Day, Cinco De Mayo, Memorial Day weekend, Labor Day weekend, Fourth of July, or New Year’s Eve.
f. Permit Duration. An administrative permit for a temporary minor special event shall not exceed 12 months from the first approved event. g. Hours.
Zones Hours
C-2, C-3, SPA zones that allow nonresidential uses
8:00 a.m. to 10:00 p.m.*
C-1, M-1, and R zones developed with
a non-residential use
810:00 a.m. to 109:00 p.m.*
h. Management.
i. The event may only be issued to the property owner, business owner, or business licensee holder, and the permit holder shall be present on the property for the duration of the use including set up and breakdown. ii. The Permittee shall have control over attendance. Advertising and media to attract people to the event shall be moderated to reduce potential for impacts. Adequate security should be provided.
i. Entertainment. Amplified entertainment is limited to 10:00 a.m. to 9:00 p.m. for not more than four (4) hours in any day. Noise levels shall not exceed eighty (80) dBA at the property line. At no time may noise levels constitute a nuisance or violate the noise control ordinance in Chapter 8.24.
j. Sanitary Facilities. For events longer than one (1) hour in duration or where food is provided, restroom access for both employees and customers shall be provided. Portable restroom facilities may be
permitted in combination with hand washing
stations.
k. Lighting. Any lighting shall be shielded,
downcast and directed onto the subject
property. No strobes or moving lights are
permitted.
l. Maximum Occupancy. The occupancy of any structures or spaces, whether indoor or outdoor, shall be consistent with building and fire codes and safety protocols as determined by the Community Development Director or designee. m. Alcohol. The sale, service, or consumption of
alcoholic beverages shall obtain and display
the appropriate Department of Alcoholic
Beverage Control approval. Outdoor activities
involving alcoholic beverages shall be located
Language updated to specify that the
permit may be issued on a rolling
basis over a 12-month calendar from
date of first approved event.
Standards added to allow for temporary
restroom facility
ANNOTATED and REDLINED DRAFT TEMPORARY USES AND EVENT REGULATIONS at least three hundred (300) feet from any
public-school property between 7:00
a.m. and 6:00 p.m. on school days unless
the Hermosa Beach City School District
has been consulted and any concerns
are mitigated to the city's satisfaction.
n. Food Trucks. May only operate in conjunction with a temporary minor special event, unless exempt under Section 17.42.XX(B).
o. Signs. A temporary sign shall be allowed with a temporary special event in accordance with Section 17.50.210.
p. Additional Permits.
i. Special events may be subject to additional permits and other city or agency approvals, licenses, and inspections required by applicable laws and regulations.
ii. A Temporary Use Permit may not conflict with the governing entitlement (CUP, Parking Plan, etc.).
q. Parking.
i. All existing accessible parking must be maintained on-site in accordance with the Americans with Disabilities Act;
ii. In parking lots with five (5) or fewer spaces, no additional parking shall be required, provided that alternative modes of transit (such as biking, walking, ride-share, etc.) are prominently
promoted as part of any event advertising.
iii. In a parking lot with six (6) or more parking
spaces, where more than five spaces
would be displaced, the applicant must
offset any displaced parking greater than
five spaces by implementing a temporary
parking demand management plan. This
plan is subject to the review and approval
of the Community Development Director.
The plan may include temporary nonpublic off-site parking (with the property owner's authorization), valet parking,
shared parking, bicycle parking, ridesharing options, and shuttle services; and iv. Based on the characteristics and type of
event the Community Development Director may require additional parking to address the anticipated demand generated from an event in any sized parking lot.
r. Removal. The Site shall be restored within two (2) business days of the event.
Temporary signs may be allowed with an
administrative permit without needing a
separate permit or fee.
Temporary parking relief is
provided based on size of
parking lot and the likely
intensity of the use.
A parking management plan is
required to offset displaced
parking for events utilizing
more than 5 parking spaces on
site.
Accessible parking must be
provided in accordance with
the American with Disabilities
Act in all cases.
ANNOTATED and REDLINED DRAFT TEMPORARY USES AND EVENT REGULATIONS s. Exceptions. Any deviation from these standards and limitations of this section shall require approval of a Conditional Use Permit in compliance with Chapter
17.40. t. Conditions.
i. The use may be subject to conditions to mitigate impacts on the surrounding area and ensure adequate provision of services., relating to the number of people, traffic, line of sight, type, and volume of amplified music or entertainment, day of week and hours, sanitation, environment, concentration of activity and events during the same time period, availability of city services to protect the health, safety, and welfare of the public and property, compliance with other provisions of law, and other similar considerations.
ii. The Temporary Minor Special Event shall comply with the limitations of the conditions of approval for any approved entitlement.
u. Modification.
i. If, due to inclement weather or other similar, unforeseen circumstances, it is necessary to change the approved event date(s), the Community Development Director may, after review, approve alternative date(s) subject to the timely filing of the request. The applicant must pay a reasonable administrative fee for an amendment in accordance with the adopted fee schedule.
ii. If an applicant elects to add dates to a
previously approved permit within the
maximum total allowed, the Community
Development Director may approve
alternative date(s) subject to the timely
filing of the request. The applicant must
pay a reasonable administrative fee for an amendment in accordance with the adopted fee schedule.
iii. If substantial changes to the event location and programming approved as part of the original permit are requested, the applicant must pay the permit application fee.
v. Revocation.
i. An administrative permit may be revoked or modified with only a twentyfour hour notice to the holder of the administrative permit: provided, however, that an administrative permit may be immediately revoked and the event ordered concluded at any time during the course of the event by the highest ranking police officer on duty at the time upon their determination that the event is violating state law or is violating one (1) or more conditions of approval, or determination that the event has become a threat to public safety.
ii. If the administrative permit has been revoked or documented problems have occurred or not abated, the Community Development Director may deny a future application for a similar event on the same property for a one (1) year period.
Standards added to clarify that date
changes may be accommodated for
inclement weather or additional dates
for similar events.
ANNOTATED and REDLINED DRAFT TEMPORARY USES AND EVENT REGULATIONS
3. Outdoor Sales Events. Temporary outdoor sale of merchandise related to an existing licensed business on-site with temporary outdoor sale of merchandise:
a. Location. Located in a non-residential zone on a lot developed with nonresidential use. b. Frequency. A maximum of four (4) times in a twelve-month period for up to four (4) days per event.
c. Hours. 9:00 a.m. to 8:00 p.m.
d. Removal. The site shall be restored within one (1) business day. e. Conditions. Conditions may be imposed to minimize impacts and ensure compliance with the required findings set forth in Chapter 17.55
4. Seasonal Sales Lots. Seasonal sales activities, for example, pumpkin patches and tree lots, including temporary security trailers, on non-residential properties, in compliance with the following:
a. Location. In a non-residential zone on a lot developed with nonresidential use. b. Frequency. A maximum of four (4) one (1) annually, for a maximum of 45 days each.
c. Hours. 9:00 a.m. to 8:00 p.m.
d. Parking/Loading Spaces. Parking shall be provided to the satisfaction of the Community Development Director.
e. Temporary Fencing. Temporary fending in accordance Section 17.46.130. f. Removal. The site shall be restored within seven (7) days following event. g. Conditions. Conditions may be imposed to minimize impacts and ensure compliance with the required findings set forth in Chapter 17.55.
5. Similar Temporary. Similar temporary events that, in the opinion of the director, are compatible with the zoning district and surrounding land uses. The use would be limited to the number of occurrences and standards of the temporary activity it was most similar to.
B. Exemptions Temporary Events. The following temporary activities shall be exempt from the provisions of a Temporary Event Administrative Permit:
1. Public School. Temporary Minor Special Events located within the Hermosa Beach City School District facilities are compliant with the regulations in Section 17.42.XX, provided the use is approved by the Hermosa Beach City School District; or
2. Special Events on Public Property. Temporary Events on private property approved by City Council as part of a Special Event on Public Property in accordance with Chapter
12.30. 3. Incidental Use. Incidental uses that are customary to the primary use, such as party games, book signings, poetry readings, or other similar uses that are held within the building and operated as part of the licensed business on-site. Incidental uses must comply with all HBMC standards and any condition of an applicable approved entitlement.
Incidental uses do not include uses requiring an entitlement or regulated by a separate licensing or permit process.
ANNOTATED and REDLINED DRAFT TEMPORARY USES AND EVENT REGULATIONS Table 17.42-050.1 – Temporary Event Table
Temporary Event Type Maximum Days Per
Event
Maximum Number of
Days Per Year
Limited Events 63 per month for a
maximum of 53 hours
each, but no more than 2
in a 7-day period
36 72 days
Temporary
Minor
Special
event
Indoors,
Outdoors, or
combination
of both
3 consecutive days
72 36 18 days for a
maximum of 2418
events, with a
maximum of 2 events
per month, with a
minimum of 5 days
between events
Outdoor sales events 4 days 4
Seasonal sales lots 45 days 4 1
17.04.040 General Definitions.
“Coastal Zone.” That land and water area, which includes parts of the City of Hermosa, specified on the maps identified and set forth in Section 17 of Chapter 1330 of the Statutes of 1976, extending seaward to the state's outer limit of jurisdiction, including all offshore islands, and extending inland generally 1,000 yards from the mean high tide line of the sea. In significant coastal estuarine, habitat, and recreational areas it extends inland to the first major ridgeline paralleling the sea or five miles from the mean high tide line of the sea, whichever is less, and in developed urban areas the zone generally extends inland less than 1,000 yards. The Coastal Zone Boundaries are depicted in General Plan Figure 2.0 Local Setting. “Temporary activity.” shall mean either or both “temporary uses” and “temporary events.” “Temporary event.” shall mean an activity allowed on private property for a limited duration beyond what is permitted in the zone and does not directly conflict with any existing approved entitlement (Conditional Use Permit, Parking Plan, etc). Public assembly and entertainment of a temporary nature for activities such as concerts, street fairs, festivals, sports, cultural,
ANNOTATED and REDLINED DRAFT TEMPORARY USES AND EVENT REGULATIONS philanthropic and/or educational events; and other commercial events deemed similar by the decision maker.
“Temporary use.” shall mean the use of a property that is not meant to be permanent. “Incidental Use.” A use is customarily related, and clearly subordinate to a principal use established on the same parcel, which does not fundamentally alter the its intensity of the principal use. It and does not allow a use requiring an entitlement, unless approved by the decision-making body or uses regulated by separate license, or permit process without prior approval by the decision-maker or permit issuer.
City of Hermosa Beach | Page 1 of 4
Meeting Date: June 10, 2025
Staff Report No. 25-PW-037
Honorable Mayor and Members of the Hermosa Beach City Council APPROVAL OF ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 (SENATE BILL 1) PROJECT LIST FOR THE CITY OF HERMOSA BEACH FOR FISCAL YEAR 2025–26.
CEQA: Determine the projects are exempt from the California Environmental Quality Act.
(Public Works Director Joe SanClemente)
Recommended Action:
Staff recommends City Council:
1. Approve a resolution (Attachment 1) adopting a list of projects for Fiscal Year 2025–26 funded by Senate Bill 1, the Road Repair and Accountability Act of 2017; and
2. Direct staff to submit the project list (Attachment 2) and supporting documentation to the California Transportation Commission by July 1, 2025.
Executive Summary:
Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017, provides funding for the maintenance and repair of local streets and roads through a Road Maintenance and Rehabilitation Account (RMRA). To be eligible for Fiscal Year 2025–26 funding, the City must submit a project list to the California Transportation Commission (Commission) by July 1, 2025, with a resolution documenting the approval of the City’s project list.
Background:
April 28, 2017, the Governor of California signed SB 1, known as the Road Repair and Accountability Act of 2017, to address road maintenance, rehabilitation, and critical safety needs on both the state highway system and local street and road system. SB 1 provides funding from sources including fuel excise taxes, commercial vehicle weight fees, local transactions and use taxes, and federal funds.
A percentage of this funding is apportioned by formula to eligible cities and counties for road maintenance, rehabilitation, and critical safety projects on the local street and road system. The projected revenue for the City of Hermosa Beach in Fiscal Year 2025–26 is $533,814.
SB 1 revenue is not intended to replace existing local discretionary funding, such as General Fund or Capital Improvement Funds, for road repair and maintenance projects.
City of Hermosa Beach | Page 2 of 4
Therefore, it requires cities and counties to maintain their existing commitment of local funds for street, road, and highway purposes in order to remain eligible for an RMRA funding apportionment as defined by the Maintenance of Effort (MOE) estimate. The MOE estimate establishes the minimum amount of funding that the City of Hermosa Beach must continue to allocate on an annual basis toward street and highway projects from local discretionary funds.
The State Controller’s Office (SCO) completed its review of the City’s certified General Fund discretionary expenditures for street purposes for the period of July 1, 2009, to June 30, 2012. Based on the review, the SCO set the City’s MOE at $833,246.
The Commission requires the City to submit a list of projects (Attachment 2) each fiscal year. The FY 2025–26 list is due to the Commission by July 1, 2025. The Commission also requires the City to develop and submit a project expenditure report by October 1, 2025 for the FY 2024–25 expenditures and comply with all requirements including reporting requirements for RMRA funding.
RMRA funding may be used for road maintenance, rehabilitation, and critical safety projects on the local street and road system. Streets and Highways Code (SHC) Section 2030 provides a number of example projects and uses for RMRA funding that include, but are not limited to, the following:
Road maintenance and rehabilitation
Safety projects
Railroad grade separations
Complete Streets components including active transportation purposes, pedestrian and bicycle safety projects, transit facilities, and drainage and stormwater capture projects in conjunction with any other allowable project Traffic control devices
Additionally, RMRA projects may incorporate, where feasible, the following project elements:
Technologies and material recycling techniques that lower greenhouse gas emissions and reduce the cost of maintaining local streets and roads through material choice and construction method.
Systems and components in transportation infrastructure that recognize and accommodate technologies including but not limited to Zero Emissions Vehicle (ZEV) fueling or charging and infrastructure-vehicle communications for transitional or fully autonomous vehicles.
Project features that increase resilience to the impacts of climate change, fires, floods, and sea level rise.
City of Hermosa Beach | Page 3 of 4
Complete Streets elements that improve the quality of bicycle and pedestrian facilities and that improve safety for all users of transportation facilities.
A city or county may spend its apportionment of RMRA funds on transportation priorities other than those outlined in SHC Section 2030 if the city or county’s average pavement condition index (PCI) meets or exceeds 80. Hermosa Beach currently has an average PCI below 80, therefore, the City must spend the available funds on the types of projects listed above.
RMRA funds may also be used to satisfy a match requirement in order to obtain state or federal funds for eligible projects.
Discussion:
Based on the expected revenues available for Fiscal Year 2025–26, staff has identified projects that meet the Street and Highway Code guidance for projects for this year’s list.
The recommended projects are described below and in (Attachment 2).
CIP 106—Annual Street Improvements
Total Fiscal Year 2025–26 Budget: $3,625,257
CIP 106 would provide pavement rehabilitation of streets at various locations including Monterey Boulevard from Pier Avenue to Manhattan Avenue. The project would also address limited quantities of deteriorated concrete sidewalks, curb and gutter, and curb ramps.
CIP 115— Annual City Sidewalk Improvements
Total Fiscal Year 2025–26 Budget: $ 607,211
CIP 115 would provide removal, replacement, and other improvements to sidewalks throughout the City to maintain and improve safety.
FY 2025-26 Sidewalk Grinding and Repairs
Total Fiscal Year 2025–26 Budget: $150,000
Sidewalk grinding and repairs is part of operations and maintenance project that would provide grinding and repairs to sidewalks to address trip hazards and improve safety.
General Plan Consistency:
This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:
Infrastructure Element
City of Hermosa Beach | Page 4 of 4
Goal 1. Infrastructure systems are functional, safe, and well maintained.
Policy:
1.2 Priority investments. Use City Council established priorities and the Capital Improvement Program (CIP) to identify and allocate funding for projects identified in the infrastructure plan.
Goal 2. Roadway infrastructure maintenance supports convenient, attractive, and complete streets and associated amenities.
Policies:
2.1 Preventive street maintenance. Maintain streets, sidewalks and other public rights-of-way to provide a reliable network for circulation through a proactive preventive maintenance program.
2.2 Pavement rating system. Prioritize roadway re-pavement projects by regularly evaluating pavement ratings and identifying roadway segments with the greatest deficiencies.
2.3 Street and sidewalk standards. Require the use of standardized roadway, sidewalk, parkway, curb and gutter designs to ensure continuity and consistency as property redevelops over time.
Fiscal Impact:
The projected SB 1 revenue for the City in Fiscal Year 2025–26 is $533,814, which would be expended on projects listed in the Fiscal Year 2025–26 RMRA Project List (Attachment 2).
Attachments:
1. Draft Resolution Adopting a List of Projects for FY 2025–26 Funded by SB 1
2. Hermosa Beach Fiscal Year 2025–26 RMRA Project List
Respectfully Submitted by: Andrew Nguyen, Associate Engineer Concur: Brandon Araujo, Senior Engineer
Concur: Saad Salim, City Engineer
Concur: Joe SanClemente, Public Works Director
Noted for Fiscal Impact: Henry Chao, Finance Manager
Concur: Brandon Walker, Administrative Services Director Legal Review: Todd Leishman, City Attorney
Approved: Steve Napolitano, City Manager
CITY OF HERMOSA BEACH
RESOLUTION NO. XX-XXXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2025-26 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City of Hermosa Beach are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City of Hermosa Beach must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City of Hermosa Beach, will receive an estimated $533,814 in RMRA funding in Fiscal Year 2025-26 from SB 1; and
WHEREAS, this is the ninth year in which the City of Hermosa Beach is receiving SB 1 funding and will enable the City of Hermosa Beach to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the City of Hermosa Beach has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; and
WHEREAS, the City of Hermosa Beach used a Pavement Management System to develop the SB1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities priorities for transportation investment. The projects placed on the SB1 list for Fiscal
Year 2025-26 involves the rehabilitation of streets with a Pavement Condition Index (PCI) ranging from 13 to 79; and
WHEREAS, the funding from SB1 will help the City of Hermosa Beach maintain and rehabilitate various streets through pavement mill and overlay and maintain and rehabilitate sidewalks and curb ramps through grinding and reconstruction throughout the City of Hermosa Beach this year and similar projects in the future; and
WHEREAS, the 2023 California Statewide Local Streets and Roads Needs Assessment found that the City of Hermosa Beach’s streets and roads are in good condition and this revenue will help us maintain and improve the overall quality of our road system; and
WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide. Without revenue from SB1, the City of Hermosa Beach would have to otherwise delay projects throughout the community.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
1. The foregoing recitals are true and correct.
2. The list in “Attachment 2” of newly proposed projects will be funded in-part or solely with Fiscal Year 2025-26 Road Maintenance and Rehabilitation Account revenues.
3. The list in “Attachment 2” of previously proposed and adopted projects may also utilize Fiscal Year 2025-26 Road Maintenance and Rehabilitation Account revenues in their delivery. With the relisting of these projects in the adopted fiscal year resolution, the City of Hermosa Beach is reaffirming to the public and the State our intent to fund these projects with Road Maintenance and Rehabilitation Account revenues.
PASSED, APPROVED, and ADOPTED on this 10th day, June 2025.
Mayor Rob Saemann
PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Myra Maravilla, MPA, CMC Todd Leishman,
City Clerk City Attorney
Agency Contact:
Saad Malim
(310) 318-0268
LoCode: 5155 [email protected]
Pre- Construction Construction Min. Max.
CIP 106 Annual Street Improvements
This project proposes pavement rehabilitation of streets at various locations.
The project will also address limited quantities of deteriorated concrete sidewalk, curb and gutter, curb ramps and drainage deficiencies.
Project locations include but not limited to: Monterey Blvd from Pier Ave to Manhattan Ave; Bayview Dr from Pier Ave to 19th St; Manhattan Ave from 1st St to Pier Ave; 2nd St from Hermosa Ave to Valley Dr; Bard St from 8th St to End; 8th St from Valley Dr to PCH; Aviation Blvd from PCH to City Limits; 1st Pl from Barney Ct to Prospect Ave; 1st St from Barney Ct to Prospect Ave; Campana St from Joy St to Prospect Ave; Rhodes St from 21st St to End; Artesia Blvd from PCH to Harper Ave; 30th St from Ardmore Ave to PCH.
3/31/2026 1/31/2027 10 20
CIP 115 Annual City Sidewalk Improvements
This project will provide grinding, replacement, and other improvements to sidewalks throughout the City to maintain and
improve safety.
Project locations include but not limited to: Ardmore Ave from Longfellow Ave to 1st St; Valley Dr from Longfellow Ave to Herondo St.
10/31/2026 6/30/2027 10 20
FY 25-26 Sidewalk Grinding and Repairs
This project will provide grinding and repairs to sidewalk to address trip hazards and improve safety.
Project locations include but not limited to: Hermosa Ave from Herondo St to 35th St; Manhattan Ave from 1st St to 35th St; Monterey Blvd from Herondo Ave to 22nd St. 4/30/2026 6/30/2026 10 20
CIP 105 Annual Street Improvements
This project proposes pavement rehabilitation of streets at various locations.
The project will also address limited quantities of deteriorated concrete sidewalk, curb and gutter, curb ramps and drainage deficiencies.
Pier Ave from PCH to Hermosa Ave; Valley Drive from Pier Ave to Herondo St; 16th St from Ardmore Ave to PCH; 15th St from PCH to Ocean Dr; Ocean Dr from 15th Pl to 14th St; Power St from 24th St to 20th St; 9th St from Ardmore Ave to Aviation Blvd; Morningside Dr from 27th St to Longfellow Ave; 32nd Pl from Ingleside Dr to Valley Dr, 31st St from Ingleside Dr to Valley Dr; Alley between 21st St and 20th St, Alley between 20th St and Rhodes St; 11th Pl from Harper Ave to Prospect Ave; 28th St from Valley Dr to Morningside Dr; 30th St from Tennyson Pl to Ardmore Ave; Alley from Longfellow Ave to 30th St; Bonnie Brae from 14th St to Aviaiton Blvd. 1/31/2025 10/31/2025 10 20
FY 24-25 Sidewalk Grinding
This project will provide grinding and repairs to sidewalk to address trip hazards and improve safety.
Hermosa Ave from Herondo St to Pier Ave and adjacent cross streets; Valley Ave from Herondo St to Pier Ave; Ardmore from Herondo St to Pier Ave; Prospect Ave from 19th St to 17th St; 9th St from PCH to Ocean Dr; 4th St from Ardmore Ave to PCH. 6/30/2025 7/31/2025 10 20 STATE OF CALIFORNIA • CALIFORNIA TRANSPORTATION COMMISSION Senate Bill (SB) 1 Proposed Project List Form
Local Streets and Roads Program
Agency Name: FY
Hermosa Beach
25/26
NEWLY PROPOSED PROJECTS
PREVIOUSLY PROPOSED AND ADOPTED PROJECTS
Summary of Proposed Project List
Project
No.
Project Title Project Description Project Location Estimated Completion Date (mm/dd/yyyy)
Estimated
Useful Life (# of
yrs)
Attachment 2
City of Hermosa Beach | Page 1 of 6
Meeting Date: June 10, 2025
Staff Report No. 25-CDD-056
Honorable Mayor and Members of the Hermosa Beach City Council
UPDATE PROCESS AND PROCEDURES FOR REVIEW OF ON-SALE ALCOHOLIC BEVERAGE CONDITIONAL USE PERMITS.
(Community Development Director Alison Becker)
Recommended Action:
Staff recommend City Council to affirm the attached revisions to the on-sale alcoholic beverage Conditional Use Permit review process as recommended by the Planning Commission.
Executive Summary:
The review process for on-sale alcoholic beverage establishment CUPs has been updated and clarified several times since it was first established in 2011. Changes have been made in response to the shifting needs and priorities of the community. At its March 18, 2025, meeting, the Planning Commission recommended updating the CUP review process for on-sale alcoholic beverage establishments to streamline and clarify the review process. City Council’s review and approval of these suggested changes is requested.
Background:
In January 2011, the City Council established a regular review of on-sale alcoholic beverage establishment CUPs by the Planning Commission. Over the years, the review process and criteria have been amended. The following table provides a summary of the actions related to this policy and procedures over the years.
Past Board, Commission, and Council Actions
Meeting Date Description
January 25, 2011 The City Council approved a new procedure for conducting reviews on-sale alcoholic beverage establishment CUPs
on a semi-annual basis with direction for the Planning
Commission to review the process in 12 months.
October 16, 2012 Planning Commission reviewed procedures and process for conducting reviews on-sale alcoholic beverage
establishments without recommendation for changes.
City of Hermosa Beach | Page 2 of 6
Meeting Date Description
August 26, 2014 City Council updated CUP review process related to food to alcohol sales ratio and directed Planning Commission to review and revise process.
October 21, 2014 Planning Commission reviewed and discussed semiannual on-sale alcohol beverage CUP review process.
November 17, 2014 Planning Commission reviewed and discussed semiannual on-sale alcohol beverage CUP review process.
December 3, 2014 Planning Commission approved revisions to semi-annual on-sale alcohol beverage CUP review process.
August 21, 2018 Planning Commission clarified process procedures and adopted tri-annual CUP review process.
March 26, 2019 City Council affirmed the modifications to establish the triannual review process and clarification that a CUP may be called up for Planning Commission’s review at any time by the Chief of Police.
March 18, 2025 Planning Commission approved revisions to the procedures and process for review of on-sale alcohol
CUPs.
Currently, the alcohol establishment CUP review is presented to the Planning Commission three times a year. Each presentation takes place over the course of two meetings. During the first meeting, staff present an informational triannual report providing data for all alcohol establishments and their compliance with CUP criterion from City departments and outside agencies involved in the CUP review, including Code Enforcement, Hermosa Beach Police Department (HBPD), LA County Fire Prevention, and California Department of Alcoholic Beverage Control (ABC). The second meeting is conducted as a public hearing. The data provided in the report does not change between the two meetings, If an establishment violates any criterion by exceeding the defined number of incidents in any six-month period, the establishment is referred to the Planning Commission for a review of the CUP. The Planning Commission’s review may lead to a modification or revocation hearing based on the frequency of incidents or the type of violations.
The two-step review process was established in 2017. In March 2019, the City Council approved the Planning Commission's recommended changes to the process, which included conducting the review three times per year and clarifying that a CUP may be called up for review at any time. A recent example of a CUP being called up outside of
City of Hermosa Beach | Page 3 of 6
the regular triannual review process occurred on January 21, 2025, when the Planning Commission considered a modification/revocation at a hearing for AKA Sushi at the request of the Chief of Police. This CUP review was promptly reviewed outside of the triannual review process.
Discussion
The on-sale alcohol establishment CUP review process was created to provide a transparent, objective, and consistent approach to reviewing CUPs for alcohol sales. The policy clarifies for staff, the public, and on-sale alcoholic beverage establishments that the review of a CUP may be triggered by incidents related to serious crimes, less serious crimes, and other incidents (i.e. ABC violations, zoning code violations) or any combination thereof, which may be indicators of establishment’s poor management practices that should warrant a review. The Planning Commission, the Community Development Department, and the Police Department agree that the purpose of this review process should continue to be providing clear guidance to staff, the public, and on-sale alcohol establishments. However, staff recommends updating the process to eliminate unnecessary procedures that do not make the most efficient use of Staff’s time.
Suggested changes include adjustments to the frequency of reviews, the criteria for reporting incidents, and the mandatory two-step procedure.
Frequency of Review
The on-sale alcoholic beverage establishment CUP review process occurs three times a year and has overlapping review periods. The Police Department finds the triannual data requirements for these reviews to be time-intensive without providing substantial benefit.
Staff is empowered to initiate CUP reviews sooner than the triannual review process.
Most recently, an off-cycle review of a CUP occurred in January of this year. Staff finds that the changes in administrative processes and procedures over time have made the mandatory triannual review unnecessary. Planning Commission supported revising the review frequency at the Planning Commission to once a year in the fall following the peak summer season for visitors. The internal reporting period for the City to collect review data would run from October 1st to September 30th. The Planning Commission review would occur in November. In the period between annual reviews, the Police Department and Community Development Department staff would continue to monitor the CUPs administratively. This recommendation does not prevent the Chief of Police or Community Development Director from initiating a review of an establishment outside of the proposed annual schedule, if warranted.
At its March 18, 2025 meeting, the Planning Commission approved staff’s recommendation to conduct the review process for all on-sale alcoholic beverage establishment CUPs on an annual basis.
City of Hermosa Beach | Page 4 of 6
Two-Step Review
The current review process requires a mandatory two-meeting review. The first meeting presents the triannual report as an informational item, while the second meeting is conducted as a public hearing. Currently, the second meeting is required to be held regardless of whether any CUPs trigger the review threshold and require further review by the Planning Commission. This mandatory public hearing requires the publication of a legal ad and additional staff time preparing and presenting an updated report. Staff recommends modifying the review procedure so that a public hearing is only held if the Planning Commission determines, through action minutes, that there is a need to review particular CUPs which have met the Planning Commission review criteria. This recommended change would be a more efficient use of City resources, requiring a public hearing only when necessary.
At its March 18, 2025 meeting, the Planning Commission approved Staff’s recommendation that a public hearing is only held, following Staff’s informational presentation, if the Planning Commission determines that there is a need to review particular CUPs. Additionally, the Planning Commission approved Staff’s recommendation to require updates to the Planning Commission outside of the regular review period regarding any change to reported violations of any CUPs.
Reporting Data
A data report from the Los Angeles County Fire Department (LACFD) is currently required part of the review process. However, due to the Privacy Rules of the Health Insurance Portability and Accountability Act (HIPAA), LACFD identify reported incidents without specific business addresses or other pertinent information. The data cannot be tied to a specific business and does not provide sufficient details about the encounter to provide insights into the alcohol servicing practices of individual establishments.
At its March 18, 2025 meeting, the Planning Commission revised this specification to require that only data about citations of overcrowding or other safety violations at the premise be provided by LACFD. The proposed changes would ensure that only relevant data that could inform the CUP review was requested.
Review Threshold
The existing policy establishes thresholds for different categories of incidents that warrant the review of CUP. Additionally, the policy provides that the Chief of Police, at their discretion, may call up a CUP for review regardless of the number of incidents.
At its March 18, 2025 meeting, the Planning Commission added that the Community Development Director is also authorized to call up a CUP for review regardless of the number of established incidents.
City of Hermosa Beach | Page 5 of 6
General Plan Consistency:
This report and associated recommendations have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:
General Plan Consistency
Public Safety Element Findings
Goal 5. High-quality police and fire protection
services are provided to residents and visitors.
The report supports accountability
with respect to alcohol serving
establishments and ensures police
resources are being best utilized.
The regular review also provides an
opportunity to the City to impose
additional CUP conditions to
operators that incur repeated
violations such as enhancing onsite security guards or increasing security camera footage to prevent
future crimes and/or violations.
Through these efforts the City
seeks to minimize nuisances and
improve upon the quality of life for
local residents and visitors.
Policy 5.1 Crime deterrence. Regularly evaluate
the incidence of crime and identify and
implement measures to deter crime.
Policy 5.2 High Level of response. Achieve
optimal utilization of allocated public safety
resources and provide desired levels of
response, staffing, and protection within the
community.
Policy 5.3 Use of technology. Provide and use
smart surveillance technology and
communication systems to improve crime
prevention and inform the community regarding
actions to take in case of emergency.
Policy 5.8 Nuisance abatement. Encourage
Police Department review of uses that may be
characterized historically by high levels of
nuisance (noise, nighttime patronage, and/or
rates of criminal activity) providing for conditions
of control of use to prevent adverse impacts on
adjacent residences, schools, religious facilities,
and similar “sensitive” uses.
Governance Element Findings
Goal 2. The community is active and engaged in
decision-making processes.
The CUP review process provides
an opportunity for residents,
business owners, and the public at
large to engage in the decisionmaking process for CUP
modifications.
Policy 2.6 Responsive to community needs.
Continue to be responsive to community
inquiries, providing public information and
recording feedback from community interactions.
City of Hermosa Beach | Page 6 of 6
Environmental Determination:
The proposed amendments to the process and procedures for on-sale alcoholic beverage establishment CUP review is a project subject to the California Environmental Quality Act (CEQA) and qualifies for an exemption from CEQA pursuant to Section 15061(b)(3) (Common Sense Exemption) of the State CEQA Guidelines (Chapter 3 of Division 6 of Title 14 of the California Code of Regulations). The activity is covered by the Common Sense Exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment. There is no possibility that the proposed change to the current process and procedures for on-sale alcoholic beverage establishment CUP review may have a significant effect on the environment, therefore the activity is not subject to CEQA. No special circumstances exist that the proposed change would create a significant adverse effect on the environment (i.e. no sensitive species or habitats, no hazardous sites, no scenic highways, no historic resources, etc.).
Attachments:
1. Current Process and Procedures for Alcoholic Beverage Establishment CUP Review
2. Redlined Process and Procedures for Alcoholic Beverage Establishment CUP Review
Respectfully Submitted by: Alexis Oropeza, Planning Manager Concur: Alison Becker, AICP, Community Development Director Legal Review: Todd Leishman, City Attorney
Approved: Steve Napolitano, Interim City Manager
Process and Standards for Review of On-Sale Alcoholic Beverage Conditional Use Permits 1) The CUP review process will consist of an administrative review process in which the on-sale establishments’ activities would be reviewed against an established set of criteria three times per year. 2) On-sale establishments with a CUP would be referred to the Planning Commission for a CUP review, and subsequently for a modification/revocation hearing if the Commission so decided upon its review, when they exceed established standards for each criteria to trigger such a review. 3) The standards that would trigger a referral to the Planning Commission for a CUP review and potential modification/revocation hearing will be based on the frequency or number of incidents/violations within a stipulated timeframe.
4) The standards that would trigger a referral to the Planning Commission for a CUP review and potentially for a subsequent modification/revocation hearing are as indicated in Table 1 below. 5) The administrative review of CUPs should be conducted three times per year with an evaluation of the on-sale establishments’ activities for the prior 6-month period. 6) The standards or criteria of the CUP review system will be made readily available to all on-sale establishments with CUPs and the public via the City website and/or other appropriate media (including direct mailings) to minimize any confusion over what standards will initiate a Planning Commission review and potential modification/revocation hearing.
7) Information from Police and Fire Department related to patterns of patronage of on-sale establishments (as indicated by investigations of intoxicated persons after incidents) and consistency with “Model House Policies” may be generally considered by the Planning Commission as factors in whether the business is being operated responsibly and engaging in the responsible service of alcohol. This information may be considered by the planning commission, as additional justification for holding a CUP review hearing after referral based on the criteria above has been determined and as evidence in any CUP modification/revocation hearing.
Table 1. CUP Review Standards
Standard Initiating P.C. Review(a)
Criterion (Number of incidents in any 6 months)
Violation of Operating Hours 2
ABC Violations (underage serving, violation of hours, etc.) 2 Overcrowding Citation 1
Criminal Citation of Staff while Working/on Premises 2
Serious Crime on Premises indicative of Lack of Adequate Security 2 (Combination of any 3 or more)
Violation of any CUP Condition (b)
ABC Violations (underage service, violation of hours, etc.) Overcrowding Citation
Criminal Citation of Staff while Working/on Premises
Serious Crime on Premises indicative of Lack of Adequate Security Noise Citation
Health Department Violation
Outdoor Encroachment Permit Violation
Building Code Violation (incl. remodeling without permit) Sign Ordinance Violation
NPDES Violation
(Administrative Determination)
“Excessive Number” of Calls for Police Service
“Excessive Number” of Public Complaints to City
“Excessive Number” of Criminal Events on/adjacent to Premises NOTE: (a) – Recommended threshold number; Chief of Police may recommend CUP review to Commission at his/her discretion—at any time regardless of number of incidents in any period of time, to determine whether revocation/medication is appropriate under HBMC 17.70.010—as stipulated in many current CUPs and the Municipal Code. (b) Non-submittal of food to alcohol sales ratio reports in a timely manner when required by a CUP is considered a violation of the CUP condition. Reporting of the food to alcohol sales ratio required by a CUP, ABC license, or the Municipal Code may be required and considered during any modification/revocation action.
Last Updated May 2025
REDLINED Process and Standards for Review of On-Sale Alcoholic Beverage Conditional Use Permits NEW TEXT is shown as underline. DELETED TEXT is shown in strikethrough font. 1) The CUP review process consists of an administrative review process of the activities of the on-sale alcoholic beverage establishments’ activities throughout the city. The establishments operations would be reviewed against an established set of criteria three times per year.by the Planning Commission annually.
The annual city-wide review does not preclude the scheduling of a public hearing for the individual review and consideration of a revocation/modification hearing of an on-sale alcoholic beverage establishments’ CUP that meets the established review criteria at any time (HBMC 17.70.010). 2) All on-sale establishments with a CUP would be referred to the Planning Commission for a CUP review annually. A subsequent public hearing for modification or revocation would only be scheduled at the direction of the Planning Commission by minute order.
and subsequently for A modification/revocation hearing will also be scheduled if the Commission so decided upon its review, when theya given on-sale alcohol serving establishment holding a CUP exceeds established standards for each criteriaset by the Planning Commission to trigger such a review. 3) The standards that would trigger a referral to the Planning Commission for a CUP review and potential modification/revocation hearing will be based on the frequency or number of incidents/violations within a stipulated timeframe.
4) The standards that would trigger a referral to the Planning Commission for a CUP review and potentially for a subsequent modification/revocation hearing are as indicated in Table 1 below. 5) The administrative review of CUPs should be conducted not less than one time annually with an evaluation of on-sale alcoholic beverage establishment activities for the preceding 12-month period three times per year with an evaluation of the on-sale establishments’ activities for the prior 6-month period. The 12-month review would cover the period from October 1st through September 30th of the following year. 6) For transparency, Tthe standards or and criteria of the CUP review process system will be made easily accessible readily available to all on-sale alcoholic beverage establishments with CUPs and the public through via the City website and/or other appropriate media, (including direct mailings. ). to minimize any confusion over what standards will initiate a Planning Commission review and to consider the potential modification/revocation hearing. 7) Information from either: 1) the Police and Fire Department related to patterns of patronage of on-sale establishments (as indicated by investigations of intoxicated persons after incidents), calls for service, and consistency with “Model House Policies” or 2) the Los Angeles County Fire Department regarding overcrowding or other life safety code violations may be generally considered by the Planning Commission as factors in whether the business is being operated responsibly and engaging in the responsible service of alcohol. This information may be considered by the pPlanning cCommission, as additional justification for holding a CUP modification or revocation review hearing, as well as be used as evidence during such hearing. after referral based on the criteria above has been determined and as evidence in any CUP modification/revocation hearing.
Table 1. CUP Review Standards
Standard Initiating a P.C.
ReviewModification/Revocation Hearing(a)
Criterion (Number of incidents in any 6 months)
Violation of Operating Hours 2
ABC Violations (underage serving, violation of hours, etc.) 2 Overcrowding Citation 1
Criminal Citation of Staff while Working/on Premises 2
Serious Crime on Premises indicative of Lack of Adequate Security 2 (Combination of any 3 or more)
Violation of any CUP Condition (b)
ABC Violations (underage service, violation of hours, etc.)
Last Updated May 2025
Overcrowding Citation
Criminal Citation of Staff while Working/on Premises
Serious Crime on Premises indicative of Lack of Adequate Security Noise Citation
Health Department Violation
Outdoor Encroachment Permit Violation
Building Code Violation (incl. remodeling without permit) Sign Ordinance Violation
NPDES Violation
(Administrative Determination)
“Excessive Number” of Calls for Police Service
“Excessive Number” of Public Complaints to City
“Excessive Number” of Criminal Events on/adjacent to Premises NOTE: (a) – Recommended threshold number; the Chief of Police or Community Development Director may recommend CUP review to Commission at his/her their discretion—at any time regardless of number of incidents in any period of time, to determine whether revocation/modification edication is appropriate under HBMC 17.70.010—as stipulated in many current CUPs and the Municipal Code. (b) Non-submittal of food to alcohol sales ratio reports in a timely manner when required by a CUP is considered a violation of the CUP condition. Reporting of the food to alcohol sales ratio required by a CUP, ABC license, or the Municipal Code may be required and considered during any modification/revocation action.
UPDATE PROCESS &
PROCEDURES FOR ON-SALE
ALCOHOLIC BEVERAGE
CONDITIONAL USE PERMITS
June 10, 2025 - City Council Meeting
Background
o Certain uses require approval of a CUP to ensure
compatibility of uses
Alcoholic Beverage Establishments
o Hermosa Beach Municipal Code Chapter 17.70
Revocation and Expiration
Background
o 2011 – Semi-annual on-sale alcoholic beverage CUP review o 2014 – Review process updated
o 2018 – Triannual process established
o 2019 – Clarified CUPs could be called up at any time
o 2025 – Planning Commission approved revisions
Discussion
• Hermosa Beach Municipal Code Chapter 17.70
Revocation and Expiration
o 1121 Aviation Blvd. (Aka Sushi or Ramen and
Sushiya)
CUP review occurred in January
Triannual CUP review occurred in February & March
Request
City Council affirm changes to the on-sale alcoholic CUP review process to:
1. Establish an annual review process
2. Eliminate mandatory two-step review process
3. Clarify reporting data from LACFD
4. Clarify that the Community Development
Director may also call CUP up for review
Alternative
Modify the on-sale alcoholic CUP review process to:
1. Eliminate a fixed review at Planning Commission
2. Maintain procedures as administrative guidance for
initiating CUP reviews in accordance with HBMC
Chapter 17.70
3. Incorporate Updates to procedures to:
a. Eliminate mandatory two-step review process.
b. Clarify reporting data from LACFD
c. Clarify Community Development
Director may also call CUP up for review
Contact us.
Alexis Oropeza, Planning Manager
(310) 318-0242
[email protected]
THANK YOU!
UPDATE PROCESS &
PROCEDURES FOR ON-SALE
ALCOHOLIC BEVERAGE
CONDITIONAL USE PERMITS
June 10, 2025 - City Council Meeting
City of Hermosa Beach | Page 1 of 4
Meeting Date: June 10, 2025
Staff Report No. 25-PD-008
Honorable Mayor and Members of the Hermosa Beach City Council
PURCHASE OF PEREGRINE TECHNOLOGIES FOR REAL TIME CRIME CENTER (Police Chief Landon Phillips)
Recommended Action:
Staff recommends City Council:
1. Approve a Professional Services Agreement with Peregrine Technologies Inc, for a multi-platform integration software for a one-year subscription term, with an option to pay for a second-year subscription, at a not-to-exceed total amount of $122,815 (Attachment 1); and
2. Authorize the City Manager to execute and the City Clerk to attest the proposed agreement, subject to approval by the City Attorney.
Executive Summary:
The City of Hermosa Beach secured $963,000 in federal funding to establish a Real-Time Crime Center (RTCC), Capital Improvement Program Project (CIP 685), aimed at enhancing law enforcement response and community safety. The RTCC will integrate cameras, an operating platform, and additional advanced technology on vehicles, to provide real-time information for public safety operations.
Background:
With support from United States Representative Ted Lieu, the City of Hermosa Beach secured $963,000 in federal funding to establish the RTCC, which will enable officers to have real-time access to critical law enforcement data. Once fully operational, the RTCC will enhance the Hermosa Beach Police Department’s (HBPD) ability to respond swiftly and effectively to criminal activity. RTCC technology will have an integrated operating platform, and other hardware to access real-time information.
When applying for this grant, key components to the RTCC included an operating system that can incorporate all current and new software HBPD uses.
City of Hermosa Beach | Page 2 of 4
Past Council Actions
Meeting Date Description Votes
March 11, 2025
The Police Department requested
the purchase of MDCs for the Real
Time Crime Center
All Ayes (4-0)
(Jackson, Keegan, Saemann,
Detoy)
Absent: Francois
Discussion:
HBPD currently uses multiple data systems for its daily operations. The majority of these systems are not linked and require a significant amount of time, training, and effort to cross analyze case-related data and effectively investigate crime trends. None of these systems on their own support the Department in their response to public safety concerns or critical incidents in real time. Peregrine is an advanced analytic platform that provides a single point of access to view and analyze large scale, real time data from multiple data sources. The software performs several critical functions including data integration, search and information retrieval, advanced analytics, data management, collaboration, access control, and security. Peregrine would provide the Department with a single-use data management platform to meet the needs of the RTCC.
Peregrine provides a one-stop solution to data integration through their proprietary software that allows all personnel to access multiple databases through one useful, actionable, portal. Peregrine will integrate data from the Computer Aided Dispatch (CAD) data, Records Management Systems (RMS) data, body and dash camera footage, automatic license plate reader systems, video systems, crashes + citations system and a document repository system. The software does not create or bring any new data but would utilize data from these existing systems, improving operational efficiency.
Peregrine would provide a powerful solution to address the demand for increased transparency by assisting staff in response to Public Records Act requests, subpoenas, and meaningful fact-based information related to policing.
Procurement Approach
The Peregrine platform is a complete, easy-to-use software designed specifically for police departments. It connects smoothly with important systems like Tiburon CAD, Mark 43 RMS, Axon Evidence.com, Laserfiche, and Crossroads, so HBPD doesn’t have to build or maintain complicated data links themselves. This keeps data accurate and up-todate automatically. The platform offers tools for searching, mapping, analyzing connections, creating reports, and viewing dashboards, all accessible on any device, from computers to phones, without needing to manually import data. Peregrine also has a unique feature (with patents pending) that automatically cleans and combines duplicate records, saving time and reducing mistakes. Unlike competitors, Peregrine is built for the
City of Hermosa Beach | Page 3 of 4
entire police department, not just crime analysts, and offers more connections to other systems.
Additionally, Peregrine uses a smart system tailored for HBPD that finds connections between different data sources and adapts over time without requiring changes to the HBPD’s existing databases. It allows secure, rule-following data sharing and teamwork within the department and with other agencies, like the Los Angeles Police Department, Redondo Beach Police Department, Orange County Sheriff’s Office, and Costa Mesa PD.
The platform’s flexible design ensures the police department keeps full control of its data without being tied to one vendor. Hosted in the secure AWS GovCloud, Peregrine meets strict state and federal security standards for law enforcement data and works with the department’s existing login systems to keep sensitive information safe. Few companies meet these high security and certification standards for handling sensitive police data.
General Plan Consistency:
This report and associated recommendation have been evaluated for their consistency with the City’s General Plan. Relevant Policies are listed below:
Public Safety Element
Goal 3. High quality police and fire protection services provided to residents and visitors.
Policies:
5.1 Crime deterrence. Regularly evaluate the incidence of crime and identify and implement measures to deter crime.
5.2: High level of response. Achieve optimal utilization of allocated public safety resources and provide desired levels of response, staffing, and protection within the community.
5.3 Use of Technology. Provide and use smart surveillance technology and communication systems to improve crime prevention and inform the community regarding actions to take in case of emergency.
Fiscal Impact:
The Real-Time Crime Center CIP Project 685 is included in the FY 2024-25 Adopted Budget. The recommended purchase will be funded entirely by available remaining budget of the secured federal grant.
Purchase Request
Name FY 2024-2025 Budget
Dept. Account # Total Amount
Peregrine 150-8685-4201 $122,815
City of Hermosa Beach | Page 4 of 4
Attachments:
1. Peregrine Technologies – Draft Professional Services Agreement
2. Peregrine Sole Source Letter
Respectfully Submitted by: Joanne Loeza, Management Analyst Concur: Eric Cahalan, Police Captain
Concur: Landon Phillips, Police Chief
Noted for Fiscal Impact: Henry Chao, Finance Manager
Concur: Brandon Walker, Administrative Services Director Legal Review: Todd Leishman, Interim City Attorney
Approved: Steve Napolitano, Interim City Manager
City of Hermosa Beach
Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885
CONTRACT FOR PROFESSIONAL SERVICES TO PROVIDE CLOUD BASED DATA SOURCE INTEGRATION
OF LAW ENFORCEMENT APPLICATIONS
BETWEEN THE CITY OF HERMOSA BEACH AND PEREGRINE TECHNOLOGIES, INC.
This AGREEMENT is entered into this 10th day of June, 2025, by and between the CITY OF HERMOSA BEACH, a California general law city and municipal corporation (“CITY”) and Peregrine Technologies, a Delaware corporation (“CONSULTANT”). CITY and CONSULTANT may herein be referred to individually as a “Party” and collectively as the “Parties”. There are no other parties to this Agreement.
R E C I T A L S
A. The City desires to integrate all police department data from their source databases into one convenient and secure application to provide its officers and personnel an efficient application to assist in the carrying out of their duties.
B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work.
C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.
D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement.
NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows:
CONSIDERATION AND COMPENSATION. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A.
As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement.
As additional consideration, CITY agrees to pay CONSULTANT a total of $122,815, for CONSULTANT’s services, unless otherwise specified by executed written amendment to this Agreement.
No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee.
SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference.
City of Hermosa Beach
Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.
PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY by no later than the 10th day of each month, its invoice for services itemizing the specific tasks performed, for work that includes deliverables, the fees, and reimbursable costs incurred during the previous month.
Additionally, invoices shall include the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.” TIME OF PERFORMANCE. The services of the CONTRACTOR are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended, modified, or otherwise changed, in writing by the CITY.
FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.
KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is Jordan Karasik. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City.
TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both Parties and shall expire on May 27, 2025, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by the Parties.
CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. Any changes to the data sources to be integrated shall require mutual agreement of the Parties in writing.
TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.
PERMITS AND LICENSES. CONTRACTOR will obtain and maintain, during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.
TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing and provided at least sixty (60) days in advance of the termination date.
City of Hermosa Beach
CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.
In the event of such termination, the CONTRACTOR shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination. CONSULTANT shall not retain any of CITY’s data, credentials, information, or other materials provided during the performance of this Agreement.
Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.
INDEMNIFICATION. CONSULTANT shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONSULTANT's performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY. Should CITY in its sole discretion find CONSULTANT’S legal counsel unacceptable, then CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys’ fees, expert fees and all other costs and fees of litigation. The CONSULTANT shall promptly pay any final judgment rendered against the CITY (and its officers, officials, employees, and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.
The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.
ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services. CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.
INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which it is performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only.
City of Hermosa Beach
AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement.
CONSULTANT will keep all books, records, accounts, and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.
CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement.
INSURANCE REQUIREMENTS.
A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:
1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City.
2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.
3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.
4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or subconsultants. The amount of this insurance shall not be less than one million dollars
City of Hermosa Beach
($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-peroccurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.
B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. CONSULTANT also agrees to require all contractors, and subcontractors to do likewise.
1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.”
2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy.
3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents.
5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers.
6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY.
C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against Contractor arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.
D. Any deductibles or self-insured retentions must be declared to and approved by the CITY.
At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions.
E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement.
City of Hermosa Beach
F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 16 above.
G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach.
USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation.
FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished, or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents.
CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction.
NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for
City of Hermosa Beach
payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.
NOTICES. All formal communications to either Party by the other Party, as it relates to modifications, termination, defaults, or other demands relating to rights or duties under this Agreement, will be deemed made when received by such party at its respective name and address as follows:
CITY CONSULTANT
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
ATTN: Captain Eric Cahalan
Peregrine Technologies, Inc.
5716 Corsa Avenue, Suite 110
Westlake Village, CA 91362
ATTN: Jordan Karasik
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph.
Any change of names or addresses must be noticed, in writing, to the other Party within thirty (30) days of the change. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.
A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.
B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party.
There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.
C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.
D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.
City of Hermosa Beach
E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all Parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY.
ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.
COUNTERPARTS. This Agreement may be executed in two or more counterparts, each of which shall constitute an original and all of which shall be deemed a single agreement.
SEVERABILITY. If any term, covenant, or condition of this Agreement is held by a court of competent jurisdiction to be invalid, the remainder of this Agreement shall remain in full force and effect.
Headings Not Controlling. Headings used in this agreement are for reference purposes only and shall not be considered in construing this Agreement.
FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.
TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.
ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.
STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability,
City of Hermosa Beach
personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.
OWNERSHIP OF DOCUMENTS. It is understood and agreed that the CITY shall own all documents and other work product of the CONSULTANT, except the CONSULTANT’s notes and workpapers, which pertain to the work performed under this Agreement. The CITY shall have the sole right to use such materials in its discretion and without further compensation to the CONSULTANT, but any re-use of such documents by the CITY on any other project without prior written consent of the CONSULTANT shall be at the sole risk of the CITY. Nothing in this Section shall be construed to transfer any intellectual property rights of the CONSULTANT.
DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs)
By their respective initials next to this paragraph, CITY and CONSULTANT hereby acknowledge that CONSULTANT is a “consultant” for the purposes of the California Political Reform Act because CONSULTANT’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were CONSULTANT employed by the CITY. CONSULTANT hereby acknowledges his or her assumingoffice, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the CITY’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the CITY’s Manager shall prepare and deliver to CONSULTANT a memorandum detailing the extent of CONSULTANT’s disclosure obligations in accordance with the CITY’s Conflict of Interest Code.
City Initials ______
Consultant Initials ______
OR
By their initials next to this paragraph, CITY and CONSULTANT hereby acknowledge that CONSULTANT is not a “consultant” for the purpose of the California Political Reform Act because CONSULTANT’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the CITY’s Conflict of Interest Code.
City Initials ______
Consultant Initials ______
City of Hermosa Beach
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.
CITY OF HERMOSA BEACH CONSULTANT
Acting City Manager, Joe SanClemente By: Nick Noone, Chief Executive Officer ATTEST:
38-4083465
Myra Maravilla, City Clerk Taxpayer ID No.
APPROVED AS TO FORM:
Todd Leishman, Interim City Attorney
City of Hermosa Beach
Exhibit A
Scope of Work
PEREGRINE STATEMENT OF WORK AND PRICING
PREPARED FOR: HERMOSA BEACH POLICE DEPARTMENT
APRIL 22, 2025
Scope & Description of the Peregrine Service Applications The Peregrine platform (the “Service,” “Peregrine”), is a web-based, CJIS-compliant software-asa-service (SaaS) that provides a single point of access to integrate, discover, view, and analyze data from Hermosa Beach Police Department (HBPD)-defined data sources. Under this scope of work, Peregrine will integrate data from the following HBPD sources:
• Tiburon CAD, Mark43 RMS, Axon Evidence.com, Axon LPR, Hanwha CCTV Cameras, Crossroads Crash Data, Laserfiche Document Management, and Genetec LPR For LPR data, this scope of work supports 30-day retention of detections and up to 50 million annual detections.
Peregrine is providing these capabilities under a firm-fixed-price license that includes all support, training, and cloud hosting services needed to achieve the project objectives. Additionally, this scope of work allows for an unlimited number of users from HBPD to access and utilize Peregrine.
The platform performs several critical functions, including data integration, search and information retrieval, advanced analytics, data management, reporting, data exchange and sharing, access control, audit logging, and security.
The Peregrine platform provides an efficient method for turning large amounts of raw data into actionable information. Peregrine does not provide nor create new data for its customers—our platform integrates existing data and makes it available to end users in a decision-ready state.
Data Integration & Modeling
The HBPD has volumes of valuable data, but that value cannot be unlocked because data is scattered across separate systems, siloed in ways that prevent it from being understood and analyzed together. The Peregrine platform is built to rapidly integrate, clean, transform, and model large amounts of raw data from disparate systems and continuously surface actionable information while reducing manual processing needs.
City of Hermosa Beach
Peregrine Unlocks Data Sources by Integrating Them into a Single, Secure Platform The platform securely integrates data in near-real time to ensure that users have the most current and reliable information when and where they need it. As data flows into the platform, granular security controls, retention policies, and changes from underlying systems are continuously monitored and applied.
As soon as data enters the platform, it is mapped to an agency-specific data model that is molded to the unique operations of the HBPD. This data model provides a dynamic representation of all data – entities, locations, events, and the links between them. Harmonizing multi-source data into one data model allows users to smoothly analyze data without requiring a technical understanding of the underlying source systems themselves.
The data model is a dynamic layer of the Peregrine platform, one that can evolve and adapt in response to changes in the HBPD’s underlying data systems, even as those systems are upgraded or swapped out.
Search & Information Retrieval
Once data is integrated into the Peregrine platform, it is immediately accessible through front-end applications. Personnel can easily search for data and filter based on criteria relevant for their investigations, analysis, or other workflow. The Peregrine platform is intuitive to use, allowing personnel of varying technical abilities, skillsets, and functions to surface information that is relevant to them and streamline their unique search workflows.
The platform is designed to be walk-up usable; new users of the platform can immediately surface, analyze, and action data by navigating the platform’s intuitive user interface and applications.
These users have multiple ways to surface and view relevant
City of Hermosa Beach
information, allowing them flexibility to approach questions and decisions in ways that best suit them. These features mean that users arrive at answers more quickly and with greater accuracy, saving time and effort.
Exploration, Visualization, & Reporting Tools
The Peregrine platform provides a powerful suite of tools for the exploration, visualization, and reporting of data. These tools enable personnel to create dynamic data products and
reports—such as interactive maps, network graphs, and
dashboards—that automatically update as new data flows into the platform. Personnel can smoothly move data between
analytical tools, viewing the same data in different modalities without having to log into different systems or applications. The following subsections provide more information regarding these analysis tools.
Geospatial Analysis Tool. To better understand geographical assets, events, and trends, the Peregrine platform includes an interactive Map application. The Map allows users to conduct visually intuitive geographical analysis on all agency data, both historical and in realtime. Users can surface trends, make connections, filter to areas of interest, drill into specific events, particular time periods, and add new layers of relevance on top as needed. The Map is designed for nextgeneration geographic contextual and situational awareness, allowing users to explore and answer specific questions with the most relevant data. The Map is intuitive for all personnel whether they are consuming pre-built analyses, conducting ad-hoc searches, or creating complex geospatial products from scratch.
Link Chart Analysis Tool. The platform’s Link Chart aids in the discovery and visualization of connections between otherwise disconnected data. The Link Chart allows users to discover links between people, places, entities, and events across one or multiple degrees of separation. Peregrine’s platform also automatically extracts links from both structured and unstructured data to illuminate connections between people, places, events, documents, and media data without requiring manual processing. For example, an address written in narrative form within a scanned document can be automatically linked to a person living at that address or to a vehicle registered there.
City of Hermosa Beach
Reports & Dashboards. The platform’s report and dashboard applications provide configurable, real-time executive summaries to inform situational awareness, statistical analysis, and decision making. Reports and dashboards are configurable to meet the unique needs and visual preferences of individual users. All reports and dashboards are directly connected to real-time data feeds, empowering users to drill down from high-level summary information to the most granular context with a single click. Once a user creates a dashboard, they can continue to use it indefinitely—and share it as needed.
Temporal Analysis Tool. By centralizing data—and all associated metadata—from data systems, users can understand and surface trends over time. Through an intuitive interface, users can analyze how, e.g., calls for service or types of incidents vary by day of week and time of day.
Peregrine supports robust search and query capabilities at the day of week and hour of day level, enabling users to conduct analysis over specific units, in specific shifts, at specific locations. As a result, organization can make more informed, data-backed resourcing decisions to more effectively meet mission outcomes.
Real-Time Alerting. With all data centrally located, users can receive real-time notification on new data from any source system. The Peregrine platform’s alerting technology can notify specific users if a pre-defined data entity was added or removed, viewed, downloaded, renamed, or shared. This includes geo-fenced areas or user-defined polygons. For instance, if a neighborhood is experiencing a trend in a type of crime, a Peregrine user can create an alert through the platform’s “follow” feature. If another similar crime occurs in the defined area, a realtime notification will be sent to all users following this alert via email, SMS, or both.
Mobile Application.
The Peregrine Mobile application has many of the same capabilities as our web-based platform and includes the ability to: search across siloed data systems; rapidly visualize and analyze data with a variety of analytical tools (maps, tables, etc.), securely chat and send information between personnel and teams, and configure custom alerts. Peregrine’s Mobile application is protected through two-factor authentication, including biometric authentication, and all data in the application is fully secured and encrypted to ensure CJIS compliance. This Mobile application is available on both iOS and Android devices.
Permission-based Collaboration & Sharing
The Peregrine platform provides features for secure collaboration and sharing that will enable the HBPD to build deeper, trusting partnerships with local and regional stakeholders, including the City’s leadership and the broader community. The platform’s granular access and usage control capabilities prevent unauthorized or inappropriate use or sharing of sensitive data while allowing agencies and departments to share information with their partners in a deliberate, precise, and auditable manner.
Collaboration in the Peregrine platform extends beyond simple data sharing; it also allows for multiple users to work within the same application at the same time across multiple devices and
City of Hermosa Beach
locations. The platform’s collaboration features compound the value of users’ work by dynamically connecting them in real time with other users who are working with or interested in the same data. In this way, the Peregrine platform generates opportunities for users to improve the quality and speed of their answers by connecting them to users who are asking the same question.
Peregrine’s collaboration features will allow HBPD users to share information available in Peregrine with authorized external users (e.g., other neighboring law enforcement agencies) even if those users’ organizations do not have their own Peregrine software licenses.
Implementation and Delivery Methodology
Peregrine engages with our customer via fixed-price, annual licenses. A Customer’s license includes all needed implementation and delivery support to achieve project objectives.
Implementation team. Peregrine implementation teams consist of software engineering, product development, human-centered design, user engagement, and training experts. The Peregrine implementation team will provide the Customer continuous support and collaborate closely with the Customer to provide use case development, data modeling, data integration, training curriculums, use case / workflow development, and continuous support. This team is committed to ensure that the Peregrine platform is quickly deployed, securely configured, and adopted for its intended purpose.
Solution Timeline & Implementation Model. Each Peregrine platform implementation consists of four steps to maximize success and impact at the outset of our partnership. These steps typically enable implementation and use within 90 days.*
Milestone Delivery Deliverable
1 – Kickoff and
Scoping Week 2
1. Determine priority order of data integrations and user groups
2. Facilitate Peregrine team access to data sources and initial users
3. Set up project team and steering committee
2 – Data Integration,
Data Modeling, and
User Discovery
Month 1
1. Deploy the Peregrine platform
2. Ingest, integrate, transform, model, and validate data sources
3. Configure permission controls
4. Introduce platform to the first set of users
5. Conduct 45-day steering committee review
3 – Real-time
Workflows and
Analytics
Month 2
1. Initiate user training
2. Develop and implement user and team-specific
workflows
City of Hermosa Beach
4 – Operationalization
and Next Steps Month 3
1. Continue collecting feedback and improve user
workflows
2. Validate work based on actionable results
3. Identify next steps
4. Conduct 90-day steering committee review (quarterly
thereafter)
* Integration timelines provided are from date of access to relevant networks and data sources.
Peregrine’s implementation team will work with HBPD to get access to appropriate networks and data sources in a timely manner and requires support from the Customer to facilitate such access.
Required Assistance from Customer IT. Under this scope of work, Peregrine will be integrating sources of information that are hosted on premises within HBPD’s network and sources that are third-party, cloud hosted systems. Peregrine requests the following support from HBPD IT. The methods outlined below are Peregrine’s preferred methods of connecting to relevant networks and systems. Should any of those methods be unavailable, Peregrine will work with HBPD IT to determine the most efficient and effective methods to allow for data access. • Enable access to HBPD’s network by, among other things, enabling an IPSec tunnel that enables Peregrine’s access to necessary systems hosted within HBPD’s network; • enable access to HBPD’s identity and access management (IDAM) solution in order to enable synchronization with HBPD’s login credentials;
• provide read-only accounts to all in-scope HBPD-managed and hosted systems (e.g., RMS, CAD) provide or facilitate the provision to accounts to all in-scope third-party managed and hosted systems (e.g., Evidence.com)
Support Methodology
Peregrine provides ongoing support to the Customer on a 24x7x365 basis as part of the annual term license. The Peregrine platform includes an integrated support feature by which users can file support issues or ask questions. Additionally, self-help user guides are available in the Peregrine Knowledge Base, designed to answer frequently asked questions and provide walk through guides of common workflows.
System Availability
During any calendar month, the Peregrine system shall be available to users no less than 99.9% of the time on a 24x7 basis, excluding scheduled maintenance of the system, provided that Peregrine is not responsible for any downtime of the applications or software caused by third party data services (e.g., RMS databases). Peregrine shall provide prompt notification as soon as it becomes aware of any actual or potential unscheduled downtime of the system, as well as periodic updates during the unscheduled downtime regarding Peregrine’s progress in remedying the unavailability and the estimated time at which the system shall be available.
City of Hermosa Beach
Issue Response and Resolution
Severity
Level
Level of Effort Initial
Response
Work Around Targeted Time
to Permanent
Fix
Status
Updates
1 Continuous best
efforts, 24/7
Immediate,
but in no
event to
exceed 30
minutes
8 hours 3 calendar
days
Every 2 hours
prior to work
around and
every
calendar day
until
permanent
correction
2 Commercially
reasonable efforts,
24/7
1 hour 24 hours 5 calendar
days
Every 6 hours
prior to work
around and
every
calendar day
until
permanent
correction
3 Commercially
reasonable efforts,
during normal
business hours
1 business day 10 business
days
20 business
days
Every 2
business days
prior to work
around and
every
calendar day
until
permanent
correction
• “Severity level 1 error” means any system error that, for fifty percent (50%) or more of HBPD’s users, renders the system or any material portion of the system inoperative, or materially impairs use of the system in a production environment.
• “Severity level 2 error” means any system error that, for fifty percent (50%) or more of HBPD’s users, substantially impairs use of one or more features or functions of the system. • “Severity level 3 error” means any system error that, for fifty percent (50%) or more of HBPD’s users, has a minimal impact on the performance or operation of the system.
City of Hermosa Beach
Pricing
Service Fee: The following fee schedule is available to the Customer if the Contract is signed on or before June 17th, 2025. Unless otherwise terminated as set forth in the Terms and Conditions, Customer shall pay Peregrine a service fee of $60,500 annually for the Term as follows:
a. Initial Term: $60,500 within 30 days of the Effective Date The Customer has the option to continue use of the Service for up to one optional annual term as follows:
Option Year 1: $62,315 within reasonable time of the completion of the integration system and services found under Exhibit A.
Hermosa Beach Police Department April 10h
, 2025
540 Pier Ave, Hermosa Beach, CA 90254
Thank you for your agency’s interest in Peregrine’s unified data platform (“the Peregrine platform” or “the platform”). The Peregrine platform has been built with law enforcement and public safety agencies in mind, making it uniquely suited to the needs of the Hermosa Beach Police Department (HBPD). The Peregrine platform is the only end-to-end software available on the market with the following integrated capabilities:
• Purpose-built data integrations Specifically for systems used by HBPD. Peregrine offers proven, pre-built connectors that allow for seamless integration with critical existing HBPD systems such Tiburon CAD, Mark RMS, Axon Evidence.com, Axon LPR, Laserfiche, Crossroads and other systems. These pre-built connectors eliminate any requirements for HBPD IT to develop and maintain interfaces between Peregrine and HBPD source systems and ensure that data available in Peregrine is complete, accurate, and always up-to-date. • Fully Integrated Search, Map, Link Analysis, Reporting, and Dashboarding. Peregrine offers the only solution on the market that offers a fully integrated set of user-facing applications for search, map-based analysis, link analysis, reporting, and dashboarding that allow for seamless movement of data between those applications without the need to export and import data manually. Additionally, Peregrine is the only solution that offers desktop, laptop, tablet, and mobile device accessible versions of those integrated applications so that they can be accessed by authorized users wherever and whenever they are needed.
• Proprietary Data Deduplication Algorithms (patents pending). Peregrine offers proprietary algorithms (patents pending: 18/789322, 18/789326) that will enable automatic and auditable deduplication and merging of data, such as person records. This will allow HBPD to have automatically clean, reliable information upon which to conduct data searches and compile reporting products without the need to make any changes to the agency’s underlying source systems.
• Proprietary Ontology Purpose-Built for Law Enforcement. Peregrine offers the only dynamic ontology capability that has been purpose-built for Law Enforcement data. This allows the HBPD to automatically establish connections and relationships between data elements within and across disparate systems that are otherwise likely to be missed.
Additionally, Peregrine’s dynamic ontology allows the HBPD to have fully flexibility to change its desired data model over time without needing to build and maintain additional interfaces or make any changes to the agency’s underlying source systems and the way they store or represent information. The Peregrine Ontology has been developed and continuously refined to specifically accommodate law enforcement data and concepts. • Secure Collaboration and Data Sharing. The Peregrine platform’s proprietary integration, ontology, and granular security permissions enable secure sharing within the HBPD and between HBPD and partner agencies, public and private, that is otherwise not possible. Within the HBPD, this will allow secure collaboration across investigations, patrol, custody operations, traffic, analysis and command staff. Additionally, Peregrine will allow the HBPD to securely collaborate and share data in a common platform with critical current and future Peregrine customer agencies nearby in Los Angeles County and Orange County. For example, LAPD, Glendale PD, Redondo Beach PD, Alhambra PD, Orange County SO, Anaheim PD, Costa Mesa PD, Huntington Beach PD and others. All data sharing and collaboration features are automatically synchronized with HBPD’s existing user, group, and role security and access policies. • Fully Open and Interoperable Architecture. Peregrine is the only solution on the market that ensures the HBPD will never be at risk of vendor lock-in or issues related to data ownership. Peregrine’s fully open and interoperable architecture
2 is fully vendor-agnostic, allowing Peregrine to integrate data from any current or future HBPD solution and allow any such solutions to access data from Peregrine, without limitation, if desired by HBPD. A customer retains full and total rights to its data within Peregrine at all times and has the ability to access and export that data in open, standard data formats at any time.
• End-to-end security, CJIS, and CAL DOJ compliance. Peregrine is hosted on the secure, CJIS compliant Amazon Web Services (AWS) Government Cloud region. Peregrine meets or exceeds all standards and controls set forth in the most current CJIS and CAL DOJ security policies. Peregrine has been approved at multiple California agencies to handle sensitive information such as criminal justice information. Additionally, Peregrine offers seamless integration with HBPD’s existing single-sign-on and multi-factor authentication services. This allows HBPD to avoid any redundancy and duplication in managing user access and permissions and automatically ensure all interactions with sensitive data are compliant with existing agency data and information system security policies.
We look forward to working with HBPD in the near future. If there are any additional questions, please do not hesitate to reach out to me directly.
Thank you,
Nick Noone
Co-Founder/CEO
[email protected]
PURCHASE OF PEREGRINE
TECHNOLOGIES FOR REAL-TIME
CRIME CENTER
Police Chief Landon Phillips
June 10, 2025
SUMMARY
• The City of Hermosa Beach secured $963,000 in
federal funding to establish a Real-Time Crime Center
(RTCC) aimed at enhancing law enforcement
response and community safety.
• The RTCC will integrate cameras, an operating
platform, and additional advanced technology on
vehicles to provide real-time information for public
safety operations.
DISCUSSION
HBPD has multiple data systems
o Not linked together
o Requires significant time, training,
and effort to use each program
Peregrine is an advanced analytic
platform providing a single point
of access
• Data integration
• Search & information retrieval
• Advanced analytics
• Data management
• Collaboration
• Access control
DISCUSSION
• One-stop solution to data integration
• Integrates data from CAD, RMS, body & dash cam footage, ALPRs, video systems, citations system, and document repository system
• Help address demand for increased transparency
DISCUSSION
• RTCC is included in the FY
2024-25 Adopted Budget
and recommended
purchase will be funded
entirely by available
remaining budget by the
secured federal grant.
FISCAL IMPACT
Purchase Request
Name FY 2024-2025
Dept. Account # Total Amount
Peregrine 150-8685-4201 $122,815
RECOMMENDATION
• Staff recommends City Council:
o Approve a Professional Services Agreement with Peregrine Technologies Inc, for a multi-platform integration software for a one-year subscription term, with an option to pay for a second-year subscription, at a not-to-exceed total amount of $122,815; and
o Authorize the City Manager to execute and the City Clerk to attest the proposed agreement, subject to approval by the City Attorney.
City of Hermosa Beach | Page 1 of 5
Meeting Date: June 10, 2025
Staff Report No. 25-CMO-042
Honorable Mayor and Members of the Hermosa Beach City Council
PURCHASE OF AUTOMATED LICENSE PLATE READERS FOR REAL-TIME CRIME
CENTER AND PARKING ENFORCEMENT OPERATIONS
(Hermosa Beach Police Department Chief Landon Phillips) Recommended Action:
Staff recommends City Council:
1. Receive an update regarding the City’s proposed Automated License Plate Reader program for the Real-Time Crime Center and Parking Enforcement Operations; and
2. Authorize the Interim City Manager to execute, and the City Clerk to attest to the proposed Agreement for Genetec, Inc. ALPR equipment procurement, installation, and configuration services with EyeP Solutions, Inc for a three-year term ending on May 21, 2028, with a not-to-exceed amount of $210,000, subject to approval by the Interim City Attorney (Attachment 1).
Executive Summary:
During the January 14, 2025 Council Meeting, staff presented multiple parking items including a roadmap for the City’s parking enforcement technology. During this meeting, Council approved of much needed enhancements to the City’s technology ecosystem, including, the merger of disparate parking management systems under one vendor.
This was successfully rolled out on April 1, 2025 to much success with 3,503 new accounts created and over 4,890 permits issued as of May 29, 2025 through the new parking management system.
With the unified parking management system, the City has set the framework for automated license plate reader (ALPR) parking enforcement that offers more efficient parking compliance operations and provides valuable data to the Hermosa Beach Police Department’s (HbPD) Real-Time Crime Center (RTCC) to deter and investigate criminal activity. Implementation of Staff’s recommended updates to the parking technology ecosystem would result in completing the necessary prerequisite components to allow for ALPR enforcement and set the stage for multi-space meter deployment and removal of single-space meters citywide (Attachment 3).
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Background:
Federal Grant History
With support from United States Representative Ted Lieu, the City of Hermosa Beach secured $963,000 in federal funding to establish the RTCC, which will enable officers real-time access to critical law enforcement data. Once fully operational, the RTCC will enhance HbPD’s ability to respond swiftly and effectively to criminal activity. RTCC technology will include mobile digital computers, digital cameras, an integrated operating platform, and ALPR cameras. The proposed purchase of ALPR cameras is a vital piece of the RTCC infrastructure that will provide license plate data to HbPD officers for use in criminal investigations.
Procurement Methodology
The City has determined the most efficient and time-saving solution to procure the Genetec, Inc.(Genetec) ALPR equipment with installation services is to use readily available state and federal cooperative purchasing agreements. The proposed vendor, EyeP Solutions, Inc. (EyeP) has secured a cooperative purchasing agreement through the State of California’s Cal eProcure contract (ID 3-22-10-1006) for IT services and a Federal General Services Administration contract (ID 47QSWA18D0050) for the purchase of the Genetec ALPR equipment.
Current ALPR Camera Usage
HbPD currently uses ALPR cameras in both fixed and mobile operations citywide. This includes a total of fourteen (14) fixed cameras made up of Flock Safety (Flock) and Motorola Solutions (Motorola) devices placed on main travel corridors. Additionally, HbPD has recently enabled ALPR capabilities within patrol vehicles’ onboard cameras.
These cameras are invaluable to investigative efforts after a crime has occurred and used proactively to automatically detect vehicles that have been entered into various local, state, and federal law enforcement hotlists. Vehicles may be entered into a hotlist for a variety of reasons including the vehicle being stolen, used in a crime, etc. When a vehicle is detected through the use of an ALPR camera hotlist, it automatically notifies HbPD officers for further investigation. To date, these cameras have been used to recover countless stolen vehicles, apprehend criminal suspects, and provide deterrence to those wishing to commit crime in Hermosa Beach.
Privacy Concerns
The City has an ALPR policy, known as Policy 429, that was first adopted in June 2013 and was last modified in September 2023 (Attachment 2). Within the policy it describes the administration, operation, data collection and retention, accountability, appropriate release of ALPR data, and training required for the system. The current policy has a retention period of thirty days for Flock and one year for Motorola ALPR camera systems. The proposed Genetec retention period for these devices is three months for reads and one year for hits. Genetec’s standard policy is in alignment with current retention standards used by HbPD for ALPR data.
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HbPD staff is currently working on updating Policy 429 to include both Genetec’s retention schedule and add Community Service Officers (CSO) to the approved list of system users. The updated policy will be made available on the HbPD website once issued by the Chief of Police.
Past Board, Commission, and Council Actions
Meeting Date Description Votes
January 14, 2025
Council received an update on the City’s
Residential Parking Permit Program, mobile
parking payment system, parking transaction
fees, and automated license plate readers
(ALPR); authorized the First Amendment to the
ParkMobile, LLC agreement; and authorized
the agreement with Turbo Data Systems, Inc.
(4-1)
Ayes: Jackson,
Keegan, Francois,
Saemann
Noes: Detoy
March 11, 2025
Council authorized staff to purchase mobile
digital computers (MDC) for police department
RTCC.
(4-0)
Ayes: Jackson,
Saemann, Detoy,
Keegan
Absent: Francois
Analysis:
Over the past few years, more municipalities are implementing mobile ALPR technology on patrol and parking enforcement vehicles since it is dual-purpose technology that can aid investigations and greatly increase the efficiency of parking enforcement over more traditional practices. Additionally, as CSOs drive around Hermosa Beach they will be collecting license plate data of all cars in the vicinity and automatically sending to the RTCC for use in police operations.
Once deployed, mobile ALPR technology will allow CSOs to drive by vehicles and “digitally chalk” them by taking an image of the license plate, recording GPS information, and running against the City’s parking rules. If a vehicle is found to be in violation of parking rules, it will flag the vehicle and send the information over to Turbo Data Systems, Inc. (“Turbo Data”) for a citation to be issued through the CSO handheld device.
Staff currently performs chalking operations using two converted right-hand drive Jeep Wranglers to physically chalk tires and drive back around after the allotted time has expired to manually check for violations. If a violation is found to have occurred, the CSO must manually enter the citation information into Turbo Data for a citation to be issued. The savings in staff time with an ALPR solution using a unified Turbo Data environment that checks against parking permits, parking business rules, and previous citations will be tremendous and is expected to increase parking compliance across the
City of Hermosa Beach | Page 4 of 5
City. Staff will no longer have to source specialized right-hand drive vehicles, which are becoming more difficult to procure, to perform chalking, which will lead to a more standardized fleet, decreasing operational and capital costs over the long-term as well.
As part of the City’s move toward technology to enhance operational efficiency, ALPR can be used extensively with existing IPS Group and ParkMobile datasets to create reporting that better assist staff with monitoring and improving the parking system across Hermosa Beach. The advanced reporting capability will allow staff in operations to better understand parking patterns and increase compliance of parking rules by using data to make operational decisions about CSO deployments.
General Plan Consistency:
PLAN Hermosa, the City’s General Plan, was adopted by the City Council in August 2017.
The [enter project description here] supports several PLAN Hermosa goals and policies that are listed below.
Governance Element
Goal 3. Excellent customer service through the use of emerging technologies Mobility Element
Goal 4. A parking system that meets the parking needs and demands of residents, visitors, and employees in an efficient and cost-effective manner.
Policies:
4.4 Preferential parking program. Periodically study and evaluate the current inventory oif public parking supply and update the preferential parking program. 4.7 Parking availability. Optimize parking availability through dynamically adjusted pricing and new technology to manage available spaces for short-term parking use to encourage rates of turnover that are responsive to fluctuating demands.
4.10 Visitor parking information. Manage information about passes and accessing public parking lots to facilitate use by longer-distance visitors with limited transportation choices.
Fiscal Impact:
If approved the procurement, installation, and configuration of the system and first year of the operational costs will be covered by the RTCC federal grant and General Fund monies. Staff is proposing to use budgeted prospective expenditures to fund the amount not covered by the grant.
Ongoing operational costs for licensing, maintenance, etc. starting in Fiscal Year 2027 will be $12,308.19 per year and be included in future City budgets.
City of Hermosa Beach | Page 5 of 5
Agreement Request
Name Budget
Dept. Account # Total Contract Amount
RTCC Federal Grant Funding 150-8685-4201 $142,380.40
General Fund (w/Contingency) 001-1201-4201 $67,619.60
Total $210,000
Attachments:
1. EyeP Solutions, Inc. Draft Agreement
2. Hermosa Beach Police Department ALPR Policy 429
3. Removal of Single Space Meters Timeline
Respectfully Submitted by: Ken Bales, Senior Management Analyst Concur: Landon Phillips, Chief of Police
Noted for Fiscal Impact: Brandon Walker, Administrative Services Director Legal Review: Todd Leishman, Interim City Manager
Approved: Steve Napolitano, Interim City Manager
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City of Hermosa Beach
Civic Center, 1315 Valley Drive, Hermosa Beach, CA 90254-3885
CONTRACT FOR PROFESSIONAL SERVICES TO PROCURE, CONFIGURE, AND INSTALL AUTOMATED
LICENSE PLATE READER HARDWARE & SOFTWARE ON CITY OWNED VEHICLES BETWEEN THE CITY OF HERMOSA BEACH AND EYEP SOLUTIONS, INC.
This AGREEMENT is entered into this [10] day of June, 2025, by and between the CITY OF HERMOSA BEACH, a California general law city and municipal corporation (“CITY”) and EyeP, Solutions, Inc. , a California company (“CONSULTANT”).
RECITALS
WHEREAS, Hermosa Beach Municipal Code Section 3.12.140(E) authorizes the City Council to award contracts utilizing an exception for competitive procurement for purchases made through a cooperative purchasing program utilizing purchasing agreements maintained by the state, county, or other public agencies; and
WHEREAS, the State of California, though the California Department of General Services (DGS), maintains California Multiple Award Schedules (CMAS) for cooperative procurement of a wide variety of information technology goods and services; and WHEREAS, Public Contract Code Sections 10290 et. seq. and 12101.5 include approval for local government agencies to use CMAS for acquisition of information technology and noninformation technology goods and services; and WHEREAS, Public Contract Code Sections 10298 and 10299 authorize local governments to use CMAS and other DGS agreements without competitive bidding, as the Federal General Services Administration (GSA) has previously bid and awarded the goods and services in an approved CMAS; and
WHEREAS, EyeP Solutions, Inc., under CMAS number 3-22-10-1006, which is valid through May 21, 2028, is a local vendor authorized by the California DGS to provide for the purchase, warranty, installation and repair of information technology systems produced by Genetec, Inc. for automatic license plate recognition (ALPR); and
WHEREAS, Genetec, Inc. successfully completed a competitive bid process and was awarded GSA Multiple Award Schedule Contract 47QSWA18D0050 on May 22, 2018, which is valid through May 23, 2028, for ALPR technology, and EyeP Solutions Inc. is listed as an authorized vendor in the GSA award schedule; and
WHEREAS, the CMAS includes full pricing for the Goods and Services; and WHEREAS, the CMAS allows for all California local governments to purchase Good and Services at prices indicated in the CMAS and enter into supplemental contracts to further define the goods and services to be provided and the level of service requirements that are specifically being provided; and
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City of Hermosa Beach
WHEREAS, the City does not have the goods, services, or personnel available to perform automatic license plate recognition (ALPR) for the public’s safety and welfare, and desires to contract with a qualified company to install the necessary goods, perform necessary services, and maintain the operations of an ALPR system; and
WHEREAS, the Consultant warrants to the City that it has the qualifications, experience, goods, and necessary service capabilities to perform ALPR services under this Agreement; and WHEREAS, the City desires to contract with the Consultant to provide the goods and perform the services as described in Exhibit A of this Agreement.
NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows:
AGREEMENT
INCORPORATION OF MASTER CONTRACT DOCUMENTS. This Agreement fully incorporates by this reference, as if fully set forth herein, the following documents (collectively, “Master Contract Document(s)”).
1.1 General Services Administration Multiple Award Schedule Contract Number 47QSWA18D0050, including without limitation, all provisions, documents, addenda, and awarded proposal(s) incorporated therein by reference or operation of law, attached hereto through the following internet link:
https://www.gsaelibrary.gsa.gov/ElibMain/home.do/contractorInfo.do?contractNum ber=47QSWA18D0050&contractorName=GENETEC+INC&executeQuery=YES
1.2 California Department of General Services Multiple Award Schedule Number 3-22-10- 1006, including, including without limitation, all provisions, documents, addenda, and awarded proposal(s) incorporated therein by reference or operation of law, attached hereto through the following internet link:
https://caleprocure.ca.gov/PSRelay/ZZ_PO.ZZ_CTR_SUP_CMP.GBL?Page=ZZ_CTR_SUP_ PG&Action=U&SETID=STATE&CNTRCT_ID=3-22-10-1006
EXTENSION OF TERMS OF MASTER CONTRACT. Contractor hereby extends to the City identical terms and conditions as those granted under Master Contract as explained, modified, and supplemented in this Agreement, which shall be supplemented and modified as set forth in this Agreement.
ORDER OF PREFERENCE. To the extent any provision of this Agreement is inconsistent with the Master Contract, this Agreement shall control over all other contradictory or conflicting provisions, especially, to the extent applicable, with respect to the delivery, payment, indemnity, insurance, liability limitations, dispute resolution, venue, or jurisdiction provisions in this Agreement. Unless otherwise provided, the order of precedence in interpreting the Agreement and Master Contract Document(s) is as follows: (i) the terms of this Agreement; (ii) the terms and conditions of the Master Contract (except for delivery, payment, indemnity, insurance, liability limitations, dispute resolution, venue, or jurisdiction provisions); (iii) Contractor Response; and (iv) any Invoice(s) (as defined below) executed by the Parties for the purchase of Goods, Supplies and Services.
COMPLIANCE WITH LAWS. Contractor shall at all times comply with all law applicable to providing the Goods, Supplies and Services, and performing its obligations to the City
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City of Hermosa Beach
under this Contract, including, without limitation, laws of the State of California and federal law. The Parties further agree and acknowledge that the City is not subject to the Federal Arbitration Act and federal arbitration law, unless otherwise specified in this Agreement.
Any arbitration provisions in the Master Contract(s) shall not apply, unless otherwise required by law applicable to this Agreement.
SUPPLEMENTAL PROVISIONS. The following provisions are intended to supplement provisions governing the same subject matter in the Master Contract(s) and supersede the provisions related to the same subject matter in the Master Contract(s) Documents.
5.1 Term. The term of this Agreement shall begin on the Effective Date and continue until May 21st, 2028. This Agreement may be extended by mutual written agreement of the Parties on an annual basis to the extent permissible under applicable law and to the extent that the Master Contract(s) are renewed. The Parties acknowledge and agree that as of the Effective Date, the Master Contract expires on May 21st, 2028.
5.2 Time of Performance. The services of the Consultant are to commence upon receipt of a notice to proceed from the City and shall continue until all authorized work is completed to the City’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the City.
5.3 Termination.
5.3.1 Termination for Default. Should Consultant fail within seven (7) calendar days from receipt of City’s written notice to correct any default, including but not limited to failure to perform the Services or deliver the Product or Supplies in accordance with the Agreement, failure to comply with the directions of City, or failure to pay its creditors, City may terminate this Agreement. Following a termination for default, City shall have the right to take whatever steps it deems necessary to correct Consultant’s deficiencies and charge those costs to Consultant, who shall be liable to the City for all such costs, including reasonable overhead, profit and attorney’s fees.
5.3.2 Termination for Convenience. The City may, at any time, terminate this Contract at City’s convenience upon five (5) days written notice to Consultant.
In the event of termination for convenience, Consultant shall recover only the actual cost of work completed up to the date of termination, provided that those costs are documented to City’s satisfaction. Consultant shall not be entitled to any claim or lien against City for any additional compensation or damages in the event of such termination.
5.3.3 Wrongful Termination for Default. If City terminates Consultant for cause and it is later determined that the termination was wrongful, such default termination shall automatically be converted to and treated as a termination for convenience. In such event Consultant shall be entitled to receive only the amounts payable under this section, and Consultant specifically waives any claim for any other amounts or damages, including but not limited to, any claim for consequential damages or lost profits.
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5.3.4 Delivery of Work Product Upon Termination. In the event of termination, the Consultant shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by Consultant shall, at City’s option, become City’s property, and Consultant will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.
5.3.5 City’s Right to Procure Similar Services. Should the Agreement be terminated pursuant to this Section, City may procure on its own terms services similar to those terminated.
5.4 Services. The Services that Consultant shall perform are those included in the Master Contract(s) and Invoice (as defined below), to the extent applicable, and those further described in Exhibit A.
5.5 Price and Payment. Consultant shall issue an invoice to the City by not later than the 10th day of each month, for the purchase of Products, Supplies and Services (“Invoice(s)”). Prices for the Products, Supplies and Services shall be as set forth in any Invoice authorized by the City, or as otherwise agreed to by the Parties in writing. City agrees to pay Consultant for the Products, Supplies and Services received pursuant to this Agreement at the price indicated in an approved Invoice, and which shall not exceed unit prices indicated in the Master Contract(s), and as more specifically described in an approved Invoice. City will pay Consultant all undisputed amounts within thirty (30) days after Consultant submits to the City, and City approves, an Invoice. Consultant hereby acknowledges and certifies that that the prices indicated herein and in any Invoice are prices indicated and/or authorized pursuant to the Master Contract(s) and shall not exceed the prices indicated in the Master Contract(s).
City agrees to pay Consultant a total not to exceed amount of Two Hundred and Ten Thousand Dollars ($210,000.00) for all Products, Supplies and Services, unless otherwise specified by written amendment to this Agreement.
No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee.
5.6 Licensing & Permits. Consultant its employees and agents, and Consultant’s subcontractors and the subcontractors’ employees and agents, shall, at their sole cost and expense, obtain all licenses and permits required by applicable law to deliver the Products and Supplies, and to perform the Services, and shall maintain in force during the term of this Agreement all such licenses and permits.
5.7 Delivery/Freight. Consultant shall deliver the Products and Supplies as indicated in an approved Invoice. Unless otherwise indicated in an approved Invoice, the following conditions shall apply to all Invoices issued under this Agreement:
5.7.1 The Products and Supplies shall be delivered by Consultant at Consultant’s sole expense. Packing slips must accompany all shipments. Consultant shall strictly adhere to the Schedule (as defined below) for the delivery of Products and Supplies specified in this Agreement.
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5.7.2 Time, if stated as a number of days, shall mean calendar days unless otherwise specified.
5.7.3 The quantities specified in the Invoice are the only quantities required, unless otherwise agreed to by the Parties in writing. If Consultant delivers in excess of the quantities specified in the Invoice, the City shall not be required to make any payment for the excess equipment, materials, or supplies, and may return them to Consultant at Consultant’s expense or utilize any other rights available to the City at law or in equity.
5.7.4 The risk of loss or damage to the Products and Supplies shall not pass to the City until the City receives physical possession of the Products and Supplies.
5.7.5 All line items shall be delivered to the City, complete as requested in one shipment. Partial line item delivery shall not be accepted without prior consent.
Payment for partial line items shall be delayed until the complete quantity has been received by the City. NOTE: This does not mean that the City will not accept a partial purchase order delivery, as long as the total quantity requested for each line item is included in the shipment.
5.7.6 All prices in the Invoice are quoted F.O.B. destination, unpacked, assembled (if necessary) to the designated City site(s) at the time of order. No additional freight, drayage or labor charges will be permitted. All cartons and other packaging materials, to the extent unpacking occurs, must be removed from the site by Consultant or its agents.
5.8 Insurance. The Parties hereby acknowledge and agree that Consultant shall have and maintain insurance in force during the term of this Agreement with minimum limits identified in the Master Contract(s). Consultant shall provide to the CITY certificate(s) of insurance and endorsements satisfactory to the City. The policy(ies) shall not be amended or modified and the coverage amounts shall not be reduced without thirty (30) days’ written notice to the City prior to modification. Except for worker’s compensation insurance, the City shall be named as an additional insured on all policies. Contractor’s policy(ies) shall be primary; any insurance carried by the City shall only be secondary and supplemental. Consultant shall provide the City certificate(s) of insurance and endorsements at the time Consultant executes this Agreement.
5.9 Indemnification/Hold Harmless Clause. To the furthest extent permitted by California law, Consultant shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable attorneys’ fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Consultant's performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, regardless of City’s passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the City. Should City in its sole discretion find Consultant’s legal counsel unacceptable, then Consultant shall reimburse the City its costs of defense, including without limitation reasonable attorneys’ fees, expert fees and all other costs and fees of litigation. The Consultant shall promptly pay any final judgment rendered against the City (and its officers, officials, employees, and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.
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The requirements as to the types and limits of insurance coverage to be maintained by Consultant as required by Section 5.17, and any approval of said insurance by City, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by Consultant pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.
5.10 Liability of City.
5.10.1 Other than as provided in this Agreement, City’s financial obligations under this Agreement shall be limited to the payment of the compensation provided in this Agreement. Notwithstanding any other provision of this Agreement, in no event shall City be liable, regardless of whether any claim is based on contract or tort, for any special, consequential, indirect or incidental damages, including, but not limited to, lost profits or revenue, arising out of or in connection with this Agreement.
5.10.2 City shall not be responsible for any damage to persons or property as a result of the use, misuse or failure of any equipment used by Consultant, or by its employees, subcontractors, and subcontractors’ employees, even though the equipment may be furnished or loaned to Consultant by City.
5.11 Right to Audit. City retains the right to review and audit, and the reasonable right of access to Consultant’s and any subcontractor’ premises to review and audit, Consultant’s compliance with the provisions of this Agreement (“City’s Audit Right”).
The City’s Audit Right includes the right to inspect, photocopy, and to retain copies, outside of Consultant’s premises, of any and all Agreement-related records, documents and other information with appropriate safeguards, if such retention is deemed necessary by the City in its sole discretion. The City’s Audit Right shall also include the right to interview current or former employees and subcontractors of Consultant with respect to matters or issues under audit. The information obtained pursuant to this section shall be disclosable to third parties as required by applicable law.
5.11.1 Consultant shall establish and maintain books, records, and systems of account, in accordance with generally accepted accounting principles, reflecting all business operations of Consultant transacted under this Agreement.
Consultant shall retain these books, records, and systems of account during the Term of this Agreement and for three (3) years thereafter.
5.11.2 Consultant shall, without limitation, permit the City, its agent, other representatives, or an independent auditor to audit, examine, and make excerpts, copies, and transcripts from all books and records, and to make audit(s) of all billing statements, invoices, records, and other data related to the services covered by this Agreement. Audit(s) may be performed at any time, provided that the City shall give reasonable prior notice to Consultant and shall conduct audit(s) during Consultant’s normal business hours, unless Consultant otherwise consents.
5.11.3 Consultant shall include audit provisions in any and all of its subcontracts and shall ensure that provision is binding upon all subcontractors.
5.11.4 Consultant shall comply with these provisions within fifteen (15) days of the City’s written request to review and audit any or all of Consultant’s AgreementPage 266 of 305 65270.00001\43823538.1
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related documents, records and information. The City’s Audit Right and Consultant’s compliance with the same, shall be at no additional cost to the City.
5.11.5 In the event the City’s Audit Right, or an audit by the State Auditor, evidences payments to Consultant not in accordance with the provisions of this Agreement, Consultant shall immediately pay City the amount of said payments not in compliance in addition to all costs reasonably incurred by City in conducting an audit hereunder.
5.12 Scope of Services. Consultant will perform the services and activities set forth in the scope of service attached hereto as Exhibit A and incorporated herein by this reference.
5.12.1 Except as herein otherwise expressly specified to be furnished by City, Consultant will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of Consultant by this Agreement.
5.12.2 Familiarity with Work. By executing this Agreement, Consultant represents that Consultant has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.
5.12.3 Key Personnel. Consultant’s key person assigned to perform work under this Agreement is Lauren Santillano. Consultant shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City.
5.12.4 Changes. City may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by Consultant and City. The cost or credit to City resulting from changes in the services will be determined in accordance with written agreement between the parties.
5.13 Taxpayer Identification Number. Consultant will provide City with a Taxpayer Identification Number.
5.14 Assignability. This Agreement is for Consultant’s professional services. Consultant’s attempts to assign the benefits or burdens of this Agreement without City’s written approval are prohibited and will be null and void.
5.15 Independent Contractor. City and Consultant agree that Consultant will act as an independent contractor and will have control of all work and the manner in which it is performed. Consultant will be free to contract for similar service to be performed for other employers while under contract with City. Consultant is not an agent or employee of City and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Any provision in this Agreement
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that may appear to give City the right to direct Consultant as to the details of doing the work or to exercise a measure of control over the work means that Consultant will follow the direction of the City as to end results of the work only.
5.16 Corrective Measures. Consultant will promptly implement any corrective measures required by City regarding the requirements and obligations of this Agreement.
Consultant will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of Consultant to implement required corrective measures shall result in immediate termination of this Agreement.
5.17 Insurance Requirements. The Consultant, at the Consultant’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:
5.17.1 Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the City at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the City, its officers, agents, employees, and volunteers for losses arising from work performed by the Consultant for City.
5.17.2 General Liability Coverage. The Consultant shall maintain commercial general liability insurance in an amount of not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.
5.17.3 Automobile Liability Coverage. The Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.
5.17.4 Professional Liability Coverage. The Consultant shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the Consultant’s operations under this Agreement, whether such operations be by the Consultant or by its employees, subcontractors, or subconsultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per-occurrence basis. When coverage is provided on a “claims made basis,” Consultant will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover Consultant for all claims made by City arising out of any errors or omissions of
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Consultant, or its officers, employees or agents during the time this Agreement was in effect.
5.17.5 Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows. Consultant also agrees to require all contractors, and subcontractors to do likewise.
“The City, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the Consultants, including materials, parts, or equipment furnished in connection with such work or operations.”
5.17.6 This policy shall be considered primary insurance as respects the City, its elected or appointed officers, officials, employees, agents, and volunteers. Any insurance maintained by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with this policy.
5.17.7 This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
5.17.8 The insurer waives all rights of subrogation against the City, its elected or appointed officers, officials, employees, or agents.
5.17.9 Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers.
5.17.10 The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the City.
5.17.11Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City.
5.17.12 Any deductibles or self-insured retentions must be declared to and approved by the City. At the City’s option, the Consultant shall demonstrate financial capability for payment of such deductibles or self-insured retentions.
5.17.13 The Consultant shall provide certificates of insurance with original endorsements to the City as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the City on or before commencement of performance of this Agreement. Current certification of
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insurance shall be kept on file with the City at all times during the term of this Agreement.
5.17.14 Failure on the part of the Consultant to procure or maintain required insurance shall constitute a material breach of contract under which the City may terminate this Agreement pursuant to Section 5.3 above.
5.17.15 The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements.
The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach.
5.18 Use of Other Consultants. Consultant must obtain City’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation.
5.19 Final Payment Acceptance Constitutes Release. The acceptance by the Consultant of the final payment made under this Agreement shall operate as and be a release of the City from all claims and liabilities for compensation to the Consultant for anything done, furnished, or relating to the Consultant’s work or services. Acceptance of payment shall be any negotiation of the City’s check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check.
However, approval or payment by the City shall not constitute, nor be deemed, a release of the responsibility and liability of the Consultant, its employees, subconsultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the City for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents.
5.20 Corrections. In addition to the above indemnification obligations, the Consultant shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the City, and the cost thereof shall be charged to the Consultant. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed Consultant under this Agreement up to the amount of the cost of correction.
5.21 Non-Appropriation of Funds. Payments to be made to Consultant by City for services preformed within the current fiscal year are within the current fiscal budget
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and within an available, unexhausted fund. In the event that City does not appropriate sufficient funds for payment of Consultant’s services beyond the current fiscal year, the Agreement shall cover payment for Consultant’s services only to the conclusion of the last fiscal year in which City appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.
5.22 Notices. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:
CITY CONSULTANT
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
ATTN: Administrative Services Director
EyeP Solutions, Inc.
3450 Palmer Drive
Suite 4-191
Cameron Park, CA 95682
ATTN: Heather Young, Director of
Operations
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.
5.23 Solicitation. Consultant maintains and warrants that it has not employed nor retained any company or person, other than Consultant’s bona fide employee, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than Consultant’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should Consultant breach or violate this warranty, City may rescind this Agreement without liability.
5.24 Third Party Beneficiaries. This Agreement and every provision herein is generally for the exclusive benefit of Consultant and City and not for the benefit of any other party.
There will be no incidental or other beneficiaries of any of Consultant’s or City’s obligations under this Agreement.
5.25 Interpretation. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.
5.26 Entire Agreement. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.
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5.27 Rules of Construction. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
5.28 Authority/Modification. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. City’s city manager, or designee, may execute any such amendment on behalf of City.
5.29 Acceptance of Facsimile or Electronic Signatures. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.
5.30 Force Majeure. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.
5.31 Time is of Essence. Time is of the essence to comply with dates and schedules to be provided.
5.32 Attorney’s Fees. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.
5.33 Statement of Experience. By executing this Agreement, Consultant represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to City. Consultant represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that Consultant is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.
5.34 Ownership of Documents. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and work papers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City.
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5.35 Disclosure Required. (City and Consultant initials required at one of the following paragraphs)
By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code.
City Initials ______
Consultant Initials ______
OR
By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code.
City Initials ______
Consultant Initials ______
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IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.
CITY OF HERMOSA BEACH CONSULTANT
Interim City Manager Steve Napolitano Heather Young, Director of Operations ATTEST:
83-3117907
Myra Maravilla, City Clerk Taxpayer ID No.
APPROVED AS TO FORM:
Todd Leishman, Interim City Attorney
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Exhibit A – Scope of Services
Procurement
• CONSULTANT has established a cooperative purchasing agreement framework through the State of California’s Cal eProcure program under Contract 3-22-10-1006 utilizing the Federal General Services Administration Contract 47QSWA18D0050 for Genetec, Inc. (“Genetec”) goods and services.
• CONSULTANT will be responsible for procuring all necessary hardware, software, subscriptions, and licenses necessary to operate the Genetec ALPR Platform (“ALPR Platform”).
Timeline
• The CONSULTANT will work with the CITY to finalize a timeline once the Agreement has been executed. However, a tentative timeline for complete procurement, installation, configuration, training, acceptance testing, etc. is estimated to take three to four months from the time the Agreement is executed.
Installation & Configuration
• Installation
o CONSULTANT will be responsible for installing all equipment on CITY owned vehicles, including but not limited to:
▪ AutoVu Sharp Z3 Cameras
▪ AutoVu Sharp Z3 Processing Units
▪ Advanced Navigation Modules
▪ CradlePoint Routers
▪ Mounts, cables, etc.
o CONSULTANT will work with CITY to determine the best locations for equipment including camera placement and lens configurations to ensure the optimum placement of vehicle infrastructure for maximum efficiency and plate reading capabilities.
o CITY will finalize list of three vehicles for installation of equipment prior to CONSULTANT arriving onsite. The tentative list includes:
▪ 2021 – Toyota Rav4
▪ 2019 – Toyota Tacoma
▪ 2018 – Jeep Wrangler
o CONSULTANT shall use industry best practices to ensure vehicle equipment is installed in a safe and durable manner to limit issues later on with vehicle maintenance including water damage, electrical issues, etc. o CONSULTANT shall ensure that any electrical systems installed do not unnecessarily drain the vehicle battery when the vehicle is shut down and design the electrical system to prevent surges and uncontrolled equipment shutdowns. The intent is to protect vehicle electrical systems and the Genetec equipment from being shut down in a manner that causes damage.
• Configuration
o CONSULTANT will work with CITY to review available configuration settings and then configure all aspects of the ALPR Platform to the CITY’S requirements, including but not limited to the modules below:
▪ AutoVu Camera Configuration
▪ AutoVu System Architecture
• Directory
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• Archiver
• ALPR Manager
• Patroller
• Security Desk
• PlateLink
• Etc.
o CONSULTANT will work with CITY to setup role based users and groups. If possible, using credential management through Microsoft Single Sign-On (SSO) or similar authentication service.
Integration with 3rd Party Systems and Infrastructure
• Getac F110G7 Mobile Digital Computer (MDC)
o CONSULTANT will work with CITY to install and integrate required software on CITY’S Getac MDCs previously installed within the vehicles.
o CONSULTANT will work with CITY to determine credentials required for installing and configuring ALPR Platform software on the Getac MDCs. • Hotlists
o CONSULTANT will work with CITY to configure the ALPR Platform to accept hotlists from the various sources, including but not limited to:
▪ National Crime Information Center (NCIC)
▪ Los Angeles Sheriff’s Department Justice Data Interface Controller System (JDIC)
▪ Flock LPR Hotlists
▪ Motorola (Vigilant) LPR Hotlists
▪ Axon LPR Hotlists
o CONSULTANT will work with CITY to determine credentials required for each hotlist integration including usernames, passwords, API keys, etc. • Permits
o CONSULTANT will work with CITY to integrate the ALPR Platform to accept permitting data from the CITY’S Parking Management System with Turbo Data Systems, Inc. (“Turbo Data”). This data will include but is not limited to:
▪ Permit Description
▪ Permit Number
▪ Zone Information
▪ Issuance and Expiration Dates
▪ Permit Type
▪ Permittee Name
▪ Permittee Address
▪ License Plate Number
o CONSULTANT will work with CITY to determine credentials required for integration including usernames, passwords, API keys, etc.
• Citations
o CONSULTANT will work with CITY to integrate the ALPR Platform with the CITY’S Citation Issuance System with Turbo Data in order to issue tickets for overtime violations, permit violations, etc. This data will include but is not limited to:
▪ Date & Time of Violation
▪ License Plate Number
▪ Violation Code
▪ Violation Description
▪ Location
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• Latitude and Longitude
• Street Address
• Block and Street Name
▪ Issuing Officer
▪ Badge Number
▪ Citation Number
▪ Make
▪ Body
▪ Color
▪ Fine Amount
• Payment Vendors
o Metered Payment Provider – IPS Group, Inc. (“IPS”)
▪ CONSULTANT will work with CITY to integrate IPS payment data into the ALPR Platform to determine valid paid parking sessions. o Mobile Payment Provider – ParkMobile, LLC (“ParkMobile”) ▪ CONSULTANT will work with CITY to integrate ParkMobile payment data into the ALPR Platform to determine valid paid parking sessions. o CONSULTANT will work with CITY to determine credentials required for integration including usernames, passwords, API keys, etc.
• AutoVu Data Exporter
o CONSULTANT will work with CITY to configure the Data Exporter module to export data via an XML or similar format to a 3rd Party Secure File Transfer Protocol (SFTP) site. The transferred data will include but is not limited to:
▪ License plate number
▪ Time & Date
▪ Location
▪ Hotlist source
▪ Make, model, and color of vehicle
o The City’s Real-Time Crime Center software is provided by Peregrine Technologies, Inc. (“Peregrine”) and will be the primary endpoint for the XML feed. CITY will work with Peregrine to setup an SFTP site in order to push the XML feed to. • All 3rd party integrations are included as part of the ALPR Platform licensing costs with the exception of the AutoVu Data Exporter license which is an annual fee.
Configure Retention Period
• CITY will use the default retention period for the ALPR Platform of 3-month retention for reads, 1-year retention for hits.
Staff Training
• CONSULTANT will provide training on ALPR Platform, including but not limited to:
o Updating role-based users
o Resetting role-based user passwords
o Creating/updating hotlists
o Creating/updating permit zones
o Creating/updating overtime zones
o Offloading hits upon completion of workday
• CONSULTANT will provide CITY with Genetec training documentation including user guides, online knowledge base credentials, etc. at no additional cost.
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Acceptance Testing
• Prior to issuing payment for goods, services, subscriptions, licenses, and travel costs related to the ALPR Platform, the CONSULTANT shall provide and demonstrate all substantial components of the ALPR Platform are working flawlessly and without errors or issues through an Acceptance Testing Period. Once the CITY has verified the ALPR Platform is devoid of all substantial errors or issues, the Acceptance Testing Period will be deemed complete, and payment will be released by CITY to CONSULTANT.
Budget
• Total compensation for this agreement shall not exceed an amount of $210,000.
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Policy
429
Hermosa Beach Police Department
HBPD Policy Manual
Automated License Plate Readers (ALPRs)
429.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidance for the capture, storage and use of digital data obtained through the use of Automated License Plate Reader (ALPR) technology. 429.2 POLICY
The policy of the Hermosa Beach Police Department is to utilize ALPR technology to capture and store digital license plate data and images while recognizing the established privacy rights of the public.
All data and images gathered by the ALPR are for the official use of this department. Because such data may contain confidential information, it is not open to public review. 429.3 ADMINISTRATION
The ALPR technology, also known as License Plate Recognition (LPR), allows for the automated detection of license plates. It is used by the Hermosa Beach Police Department to convert data associated with vehicle license plates for official law enforcement purposes, including identifying stolen or wanted vehicles, stolen license plates and missing persons. It may also be used to gather information related to active warrants, homeland security, electronic surveillance, suspect interdiction and stolen property recovery.
All installation and maintenance of ALPR equipment, as well as ALPR data retention and access, shall be managed by the Administrative Services Division Commander. The Administrative Services Division Commander will assign members under his/her command to administer the dayto-day operation of the ALPR equipment and data. 429.3.1 ALPR ADMINISTRATOR
The Administrative Services Division Commander shall be responsible for developing guidelines and procedures to comply with the requirements of Civil Code § 1798.90.5 et seq. This includes, but is not limited to (Civil Code § 1798.90.51; Civil Code § 1798.90.53):
(a) A description of the job title or other designation of the members and independent contractors who are authorized to use or access the ALPR system or to collect ALPR information.
(b) Training requirements for authorized users.
(c) A description of how the ALPR system will be monitored to ensure the security of the information and compliance with applicable privacy laws. (d) Procedures for system operators to maintain records of access in compliance with Civil Code § 1798.90.52.
(e) The title and name of the current designee in overseeing the ALPR operation. (f) Working with the Custodian of Records on the retention and destruction of ALPR data.
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Department
Automated License Plate Readers (ALPRs) - Page 283 of 305 373 Hermosa Beach Police Department
HBPD Policy Manual
Automated License Plate Readers (ALPRs)
(g) Ensuring this policy and related procedures are conspicuously posted on the department’s website.
429.4 OPERATIONS
Use of an ALPR is restricted to the purposes outlined below. Department members shall not use, or allow others to use the equipment or database records for any unauthorized purpose (Civil Code § 1798.90.51; Civil Code § 1798.90.53).
(a) An ALPR shall only be used for official law enforcement business. (b) An ALPR may be used in conjunction with any routine patrol operation or criminal investigation. Reasonable suspicion or probable cause is not required before using an ALPR.
(c) While an ALPR may be used to canvass license plates around any crime scene, particular consideration should be given to using ALPR-equipped cars to canvass areas around homicides, shootings and other major incidents. Partial license plates reported during major crimes should be entered into the ALPR system in an attempt to identify suspect vehicles.
(d) No member of this department shall operate ALPR equipment or access ALPR data without first completing department-approved training.
(e) No ALPR operator may access department, state or federal data unless otherwise authorized to do so.
(f) If practicable, the officer should verify an ALPR response through the California Law Enforcement Telecommunications System (CLETS) before taking enforcement action that is based solely on an ALPR alert.
429.5 DATA COLLECTION AND RETENTION
The Administrative Services Division Commander is responsible for ensuring systems and processes are in place for the proper collection and retention of ALPR data. Data will be transferred from vehicles to the designated storage in accordance with department procedures.
The Hermosa Beach Police Department utilizes two separate ALPR vendors: Motorola Solutions and Flock Safety. All ALPR data downloaded to the server will be stored in accordance with the established records retention schedule. Motorola Solutions data will be retained for no more than one year. Flock Safety data will be retained for no more than thirty-days. Thereafter, ALPR data should be purged unless it has become, or it is reasonable to believe it will become, evidence in a criminal or civil action or is subject to a discovery request or other lawful action to produce records. In those circumstances, the applicable data should be downloaded from the server onto portable media and booked into evidence.
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Published with permission by Hermosa Beach Police
Department
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HBPD Policy Manual
Automated License Plate Readers (ALPRs)
429.6 ACCOUNTABILITY
All data will be closely safeguarded and protected by both procedural and technological means.
The Hermosa Beach Police Department will observe the following safeguards regarding access to and use of stored data (Civil Code § 1798.90.51; Civil Code § 1798.90.53):
(a) All ALPR data downloaded to the mobile workstation and in storage shall be accessible only through a login/password-protected system capable of documenting all access of information by name, date and time (Civil Code § 1798.90.52). (b) Members approved to access ALPR data under these guidelines are permitted to access the data for legitimate law enforcement purposes only, such as when the data relate to a specific criminal investigation or department-related civil or administrative action.
(c) ALPR system audits should be conducted on a regular basis.
For security or data breaches, see the Records Release and Maintenance Policy. 429.7 RELEASING ALPR DATA
The ALPR data may be shared only with other law enforcement or prosecutorial agencies for official law enforcement purposes or as otherwise permitted by law, using the following procedures:
(a) The agency makes a written request for the ALPR data that includes:
1. The name of the agency.
2. The name of the person requesting.
3. The intended purpose of obtaining the information.
(b) The request is reviewed by the Administrative Services Division Commander or the authorized designee and approved before the request is fulfilled. (c) The approved request is retained on file.
Requests for ALPR data by non-law enforcement or non-prosecutorial agencies will be processed as provided in the Records Maintenance and Release Policy (Civil Code § 1798.90.55). 429.8 TRAINING
The Training Sergeant should ensure that members receive department-approved training for those authorized to use or access the ALPR system (Civil Code § 1798.90.51; Civil Code § 1798.90.53).
429.9 ISSUING AUTHORITY
Effective Date Updated Date
W. Paul LeBaron, Chief of Police June 5, 2013 September 5, 2023 Copyright Lexipol, LLC 2025/05/05, All Rights Reserved.
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Department
Automated License Plate Readers (ALPRs) - Page 285 of 305 375 Steps to Removal of Single-Space Meters
Status: Completed
April 2025
Status: Pending
June 2025 Status: Pending
October 2025
Status: Pending FY26 CIP 113 Phase 1 – Pier Ave & Lot D
PURCHASE OF
AUTOMATED LICENSE
PLATE READERS FOR
REAL-TIME CRIME
CENTER AND PARKING
ENFORCEMENT
OPERATIONS 25-CMO-042
Overview
• Past Council Actions
• Real-Time Crime Center Grant Background
• Equipment and Installation
• Real-Time Crime Center Operations
• Parking Enforcement Operations
• Privacy Concerns
• Recommendation
Past Council Actions
• January 14, 2025 Council Meeting
o Authorized unification and purchase of Turbo Data parking management system under one vendor
o Authorized the citywide deployment of ParkMobile pay-byapp o Received an update on City’s parking enforcement
technology roadmap and outlined steps to elimination of single-space meters citywide
Past Council Actions
RTCC Federal Grant History
• Real-Time Crime Center Background
o With support from United States
Representative Ted Lieu, the City of Hermosa
Beach secured $963,000 in federal funds to
establish a Real-Time Crime Center (RTCC)
o RTCC grant purchases include citywide
camera deployments, RTCC software, mobile
digital computers (MDC), and automated
license plate readers (ALPR)
Equipment & Installation
• Genetec – Hardware & Software
o Customers
City of Costa Mesa
City of Seal Beach
City of West Hollywood
City of Burbank
• EyeP Solutions – Installer
o Customers
City of Newport Beach
City of Beverly Hills
University of Southern California
Chapman University
Real-Time Crime Center Operations
• ALPR equipment will intake hotlists from law enforcement agencies and alert HBPD if a hit is detected, including for:
o Stolen vehicles
o Vehicles of interest
o Amber Alerts
o Warrants
o Etc.
• The hotlists and reads from the ALPR equipment will be sent to RTCC to aid in criminal investigations and provide deterrence to individuals wishing to commit crime in
Hermosa Beach
Parking Enforcement Operations
• Current Parking Enforcement Operations
o Parking enforcement is a labor-intensive
operation
o Manual tire chalking for parking time limit
enforcement
o Manual lookup of permits
o Manual review of paid parking sessions in
handheld devices
Parking Enforcement Operations
• Future Parking Enforcement Operations
o Streamlined parking enforcement by
automating manual tasks and increasing
staff efficiency
o “Digital chalking” of vehicles
o Automated lookup of permits in realtime
o Automated lookup of paid parking
sessions on vehicle MDCs in real-time
o Advanced reporting capabilities to
continually improve parking operations
Privacy Concerns
• HBPD currently utilizes fixed
and mobile ALPR:
o 14 fixed ALPR units on main travel
corridors
o Mobile ALPR units on patrol
vehicles
o HBPD Policy 429, available on the
City’s website, lays out the HBPD
policy for using ALPR technology
Privacy Concerns
• HBPD ALPR Retention Policies
o Current Flock Safety – 30 days
o Current Motorola Solutions – 1 year
o New Genetec – 3 months for reads and 1 year for
hotlist hits.
• Staff is working on updating Policy 429 to
incorporate Genetec’s standard retention
policy. HBPD will post the updated policy on
the City’s website once approved by the Chief
of Police
Staff Recommendation
1. Receive an update regarding the City’s proposed
Automated License Plate Reader program for the RealTime Crime Center and Parking Enforcement Operations;
2. Authorize the Interim City Manager to execute, and
the City Clerk to attest to the proposed Agreement for
Genetec, Inc. ALPR equipment procurement,
installation and configuration services with EyeP
Solutions, Inc for a three-year term ending on May 21,
2028, with a not to exceed amount of $210,000,
subject to approval by the Interim City Attorney.
City of Hermosa Beach | Page 1 of 1
Meeting Date: June 10, 2025
Staff Report No. 25-CMO-044
Honorable Mayor and Members of the Hermosa Beach City Council
TENTATIVE FUTURE AGENDA ITEMS
Attached is the current list of tentative future agenda items for Council’s information.
The tentative future agenda provides a preliminary preview of topics planned for discussion at upcoming City Council meetings over a specified period, typically the next three months. The items listed in this document are "tentatively" scheduled, meaning they are subject to change and should not be considered final until the official agenda for each meeting is posted. This document is a work in progress and offers a glimpse into the City's priorities and planned discussions, allowing stakeholders to anticipate and prepare for potential topics of interest.
Key Features of a Tentative Future Agenda Document:
1. Tentative Schedule: Each agenda item is assigned a tentative date, indicating when it is expected to be discussed. These dates are provisional and may be adjusted based on various factors.
2. Work in Progress: The document is continuously updated as new items emerge, priorities shift, or additional information becomes available. This flexibility ensures City Council can address the most pressing issues in a timely manner.
3. Transparency and Communication: By publishing a tentative future agenda, the City aims to maintain transparency with residents, businesses, and other stakeholders. It helps the community stay informed about potential topics of discussion and provides an opportunity for public engagement and preparation.
4. Fluid Scheduling: The scheduling of agenda items is fluid until the official agenda for a specific City Council meeting is posted. Changes can occur due to various reasons, such as new developments, additional preparatory work required, or changes in workload or priority.
Attachment:
Tentative Future Agenda Items
June 4, 2025
Honorable Mayor and Members Regular Meeting of
of the Hermosa Beach City Council June 10, 2025
TENTATIVE FUTURE AGENDA ITEMS
JUNE 24, 2025 @ 4:00 PM
INTERVIEW FOR PARKS & REC COMMISSION APPLICANTS
JUNE 24, 2025 @ 5:00 PM
INITIAL
DATE CLOSED SESSION
JUNE 24, 2025 @ 6:00 PM
CITY MANAGER REPORTS
Police Chief Update
CITY COUNCILMEMBER COMMENTS
Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates
CONSENT CALENDAR
City Council Minutes City Clerk Ongoing
Check Registers Administrative Services Director Ongoing Cash Balance Report for April 2025 Administrative Services Director Ongoing Revenue Report, Expenditure Report, and CIP Report by Project for April 2025
Administrative Services Director Ongoing
City Treasurer’s Report for April 2025 City Treasurer Ongoing Action minutes of the Planning Commission Meeting of June 17, 2025 Community Development Director Ongoing Capital Improvement Program Status Report Public Works Director Ongoing PUBLIC HEARINGS – 6:30 PM
Adoption of Fiscal Year 2025-26 Budget Administrative Services Director Annual Public Hearing on the Hermosa Beach Landscaping and Street Lighting District Fiscal Year 2025–2026
Public Works Director Annual
Approval of Impact Level II New Special Event: MindTravel Live-toHeadphones 'Silent' Piano ConcertCommunity Resources Director Staff Request May 14, 2025
MUNICIPAL MATTERS
Award of Professional Services Agreements for On-call Staff Augmentation Services
Public Works Director Staff Request
Apr. 28, 2025
Award of Professional Services Agreements for On-Call Development Plan Review Services
Community Development Director Staff Request
Apr. 15, 2025
Approval of a Professional Services Agreement with Am-Tec Total Security for Real-Time Crime Center
Police Chief Staff Request
May 29, 2025
FUTURE AGENDA ITEMS – CITY COUNCIL
Future Agenda Items City Manager Ongoing
2 NO MEETING JULY 8, 2025
(DARK)
JULY 22, 2025 @ 5:00 PM
INITIAL
DATE CLOSED SESSION
JULY 22, 2025 @ 6:00 PM
PRESENTATIONS
RECOGNIZING HERMOSA BEACH SURFER MORGAN SLIFF
CITY MANAGER REPORTS
Police Chief Update
CITY COUNCILMEMBER COMMENTS
Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates
CONSENT CALENDAR
City Council Minutes City Clerk Ongoing
Check Registers Administrative Services Director Ongoing Cash Balance Report for May 2025 Administrative Services Director Ongoing Revenue Report, Expenditure Report, and CIP Report by Project for May 2025
Administrative Services Director Ongoing
City Treasurer’s Report for May 2025 City Treasurer Ongoing Action minutes of the Planning Commission Meeting of July 15, 2025 Community Development Director Ongoing Action minutes of the Parks, Recreation and Community Resources Advisory Commission Meeting of June 3, 2025
Community Resources Director Ongoing
Action minutes of the Public Works Commission Meeting of May 21, 2025 Public Works Director Ongoing Capital Improvement Program Status Report Public Works Director Ongoing PUBLIC HEARINGS – 6:30 PM
Public Hearing to Review Delinquent Solid Waste Collection (Refuse) Charges for Consideration of Placing Said Charges on the Property Tax Rolls as a Special Assessment Affecting Only Those Properties with Refuse Bills Delinquent as of March 31, 2025
Environmental Program Manager Annual
Public Hearing on the Annual Levy of Sewer Charges on the Property Tax Roll
Public Works Director Annual
MUNICIPAL MATTERS
Council consideration and direction on recommendations from the City Manager’s Civic Facilities Project Advisory Group
City Manager Council Direction
FUTURE AGENDA ITEMS – CITY COUNCIL
Future Agenda Items City Manager Ongoing
3 NO MEETING AUGUST 12, 2025
(DARK)
AUGUST 26, 2025 @ 5:00 PM
INITIAL
DATE CLOSED SESSION
AUGUST 26, 2025 @ 6:00 PM
CITY MANAGER REPORTS
Police Chief Update
CITY COUNCILMEMBER COMMENTS
Updates from City Council Ad Hoc Subcommittees and Standing Committee Delegates/Alternates
CONSENT CALENDAR
City Council Minutes City Clerk Ongoing
Check Registers Administrative Services Director Ongoing Cash Balance Report for June 2025 Administrative Services Director Ongoing Revenue Report, Expenditure Report, and CIP Report by Project for June 2025
Administrative Services Director Ongoing
City Treasurer’s Report for June 2025 City Treasurer Ongoing Action minutes of the Planning Commission Meeting of August 19, 2025 Community Development Director Ongoing Action minutes of the Parks, Recreation and Community Resources Advisory Commission Meeting of July 1, 2025
Community Resources Director Ongoing
Capital Improvement Program Status Report Public Works Director Ongoing FUTURE AGENDA ITEMS – CITY COUNCIL
Future Agenda Items City Manager Ongoing
SATURDAY, AUGUST 30, 2025
CITY COUNCIL RETREAT
4 PENDING NEW ITEMS
STATUS /
TENTATIVE MEETING DATE
(Updated 02/11/25)
Approval of the Municipal Lease Policy
Initiated by: Staff Request Jun. 12, 2018
Community Resources
Director
Awaiting professional building
assessment of the Kiwanis
Building, Rotary Building, and
Lawn Bowling Club to
determine the level of
maintenance, repairs, and
future upgrades that may be
needed and required by the
City.
Landscape and Street Lighting District Assessment Adjustment (mail-in election authorization)
Initiated by: Council Direction Jul. 9, 2019
Public Works Director Council approved $25,000 in
the FY 2023-2024 Budget to
study the District rates and to
consider creating a new
supplemental district. The
study will seek to address the
annual operating deficit, so that
no further subsidies from the
General Fund or other
discretionary funds would be
required. The study should
include District-related
recommendations from the
Parks Master Plan, thereby,
shifting completion of the study
to FY 2024-25. The study is
anticipated to take
approximately 4 to 6 months to
complete pending staff
availability. If council agrees to
then advance the adjustment, it
will need to go to a citywide
ballot in compliance with
Proposition 218. The earliest
ballot would be in November
2026.
Public Records Request Guidelines
Initiated by: Staff Request Oct. 14, 2019
City Clerk In process.
Emergency Services Municipal Code Chapter 2.56 Update Emergency Management
Coordinator
Waiting for State to review
proposed language changes
Return to Council to discuss a full ban on tobacco sales and to include all available data related to other communities who have adopted complete bans Initiated by: Council Direction Jan. 28, 2020
Community
Development Director
BCHD will connect with
Councilmembers over time to
determine timing to bring this
back.
Consideration of licensing agreement/fees for use of City logo Initiated by: Council Direction Jun. 9, 2020
City Attorney The City will develop a
licensing agreement for
commercial uses of the City
logo as part of a comprehensive
Administrative Memorandum
(AM) on City Branding and
Logo Use by City Staff. City
staff will begin drafting the
AM after finalizing the City’s
style guide and filing its “Intent
to Use” trademark application
for the City logo with the
USPTO. As part of developing
a Licensing Agreement for the
Commercial Use of the City
Logo, staff will establish a