CITY OF HERMOSA BEACH
PARKING VIOLATION BAIL SCHEDULE
HERMOSA BEACH City State/County Current City State/County Proposed MUNICIPAL CODES VIOLATION City Penalty Surcharges (1) Total City Penalty Surcharges (1) Total
10.08.040 Interference with Officer $35.50 $12.50 $48.00 $62.50 $12.50 $75.00
10.12.020 Driving on Sidewalk $35.50 $12.50 $48.00 $62.50 $12.50 $75.00
10.12.040 Private Property $35.50 $12.50 $48.00 $62.50 $12.50 $75.00
10.12.050 Operating Vehicle on Private Parking Lot $35.50 $12.50 $48.00 $62.50 $12.50 $75.00
10.12.070 Washing/Polishing Vehicle on Public Streets or Parking Lot $35.50 $12.50 $48.00 $62.50 $12.50 $75.00
10.12.080 Repairing Vehicle on Public Streets or Parking Lot $35.50 $12.50 $48.00 $62.50 $12.50 $75.00
10.16.060 Posted One-Way $35.50 $12.50 $48.00 $62.50 $12.50 $75.00
10.28.060 Red Zone and Red Curb $40.50 $12.50 $53.00 $62.50 $12.50 $75.00
10.28.060 White or Yellow Zone $35.50 $12.50 $48.00 $62.50 $12.50 $75.00
10.28.100 Stopped in Alley $35.50 $12.50 $48.00 $62.50 $12.50 $75.00
10.28.130 Taxicab Stands $35.50 $12.50 $48.00 $62.50 $12.50 $75.00
10.32.070 Posted No Parking $35.50 $12.50 $48.00 $62.50 $12.50 $75.00
10.32.070 Street Sweeper $25.50 $12.50 $38.00 $42.50 $12.50 $55.00
10.32.090 No Stopping Zone $35.50 $12.50 $48.00 $62.50 $12.50 $75.00
10.32.100 Left Side of One-Way Street $35.50 $12.50 $48.00 $62.50 $12.50 $75.00
10.32.110 Angle Parking $35.50 $12.50 $48.00 $62.50 $12.50 $75.00
10.32.120 Parked Over 72 Hours $35.50 $12.50 $48.00 $62.50 $12.50 $75.00
10.32.130 Parked for Demonstrating $35.50 $12.50 $48.00 $62.50 $12.50 $75.00
10.32.140 Parking on Hills $35.50 $12.50 $48.00 $62.50 $12.50 $75.00
10.32.160 Parking on Narrow Streets $35.50 $12.50 $48.00 $62.50 $12.50 $75.00
10.32.230 Parking Commercial Vehicles in Residential District $35.50 $12.50 $48.00 $62.50 $12.50 $75.00
10.32.240 Detached Trailers $35.50 $12.50 $48.00 $62.50 $12.50 $75.00
10.32.250 Green Curb Markings $35.50 $12.50 $48.00 $62.50 $12.50 $75.00
10.32.260 Time Limit Parking $35.50 $12.50 $48.00 $62.50 $12.50 $75.00
10.32.280 Parking Space Markings $35.50 $12.50 $48.00 $62.50 $12.50 $75.00
10.32.290 Limitation on Number of Vehicles Per Marked Stall $35.50 $12.50 $48.00 $62.50 $12.50 $75.00
10.32.310 Parking or Standing on City Property $35.50 $12.50 $48.00 $62.50 $12.50 $75.00
10.36.080 Time Limit Parking in Metered Stall $35.50 $12.50 $48.00 $62.50 $12.50 $75.00
10.36.090 Defacing or Injuring Meters $35.50 $12.50 $48.00 $62.50 $12.50 $75.00
10.36.110 Expired Meter $40.50 $12.50 $53.00 $62.50 $12.50 $75.00 CALIFORNIA City State/County Current City State/County Proposed VEHICLE CODES VIOLATION Penalty Surcharges (1) Total Penalty Surcharges (1) Total 4000A Registration Required $50.50 $12.50 $63.00 $50.50 $12.50 $63.00 4152.5 Expired Out of State Registration $17.50 $12.50 $30.00 $42.50 $12.50 $55.00 5200 Display of Plates (reduced to $10 upon correction) $25.50 $12.50 $38.00 $42.50 $12.50 $55.00 5201 Position of Plates (reduced to $10 upon correction) $25.50 $12.50 $38.00 $42.50 $12.50 $55.00 5204 Display of Tabs (reduced to $10 upon correction) $25.50 $12.50 $38.00 $42.50 $12.50 $55.00 21211 (B) Blocking Bike Path $20.50 $12.50 $33.00 $42.50 $12.50 $55.00 Current Proposed
CITY OF HERMOSA BEACH
PARKING VIOLATION BAIL SCHEDULE
CALIFORNIA City State/County Current City State/County Proposed VEHICLE CODES VIOLATION Penalty Surcharges (1) Total Penalty Surcharges (1) Total 22500 (A) No Parking in Intersection $25.50 $12.50 $38.00 $42.50 $12.50 $55.00 22500 (B) No Parking in Crosswalk $25.50 $12.50 $38.00 $42.50 $12.50 $55.00 22500 (C) No Parking Safety Zone $25.50 $12.50 $38.00 $42.50 $12.50 $55.00 22500 (D) No Parking Near Fire Station $25.50 $12.50 $38.00 $42.50 $12.50 $55.00 22500 (E) Blocking Driveway $25.50 $12.50 $38.00 $42.50 $12.50 $55.00 22500 (F) Blocking Sidewalk Citations #1-4 (During 12 month period) $25.50 $12.50 $38.00 $42.50 $12.50 $55.00 Blocking Sidewalk Citation #5 (During 12 month period) $55.50 $12.50 $68.00 $62.50 $12.50 $75.00Blocking Sidewalk Citations #6 & over (During 12 mo. period) $85.50 $12.50 $98.00 $85.50 $12.50 $98.00 22500 (G) Parked Blocking Traffic $25.50 $12.50 $38.00 $42.50 $12.50 $55.00 22500 (H) Double Parked $25.50 $12.50 $38.00 $42.50 $12.50 $55.00 22500 (I) No Parking Bus Zone $250.50 $12.50 $263.00 $250.50 $12.50 $263.0022500 (L) Blocking Wheelchair Access $250.50 $12.50 $263.00 $250.50 $12.50 $263.0022500.1 Fire Lane $50.50 $12.50 $63.00 $62.50 $12.50 $75.00 22502 Curb Parking $20.50 $12.50 $33.00 $42.50 $12.50 $55.00 22507.8 Handicap Zone $325.50 $12.50 $338.00 $325.50 $12.50 $338.00 22514 Fire Hydrant $25.50 $12.50 $38.00 $42.50 $12.50 $55.00 22515 Unattended Vehicle $20.50 $12.50 $33.00 $42.50 $12.50 $55.00 22522 Sidewalk Access Ramp $275.50 $12.50 $288.00 $275.50 $12.50 $288.0027155 Fuel Tank Cap $25.50 $12.50 $38.00 $42.50 $12.50 $55.00 40226 Failure to Display Disabled Placard: Administrative Charge $15.00 $0.00 $15.00 $20.00 $0.00 $20.00 (1) Includes the following penalties/surcharges required by State law: $4.50 -- State Court Facilities Construction Fund (Government Code section 70372(b)) $5.00 -- Courthouse Construction Fund and Criminal Justice Facilities Construction Fund (Gov't Code Sections 76000, 76100, 76101)
$3.00 -- Additional Trial Court Trust Fund established by section 68085 (Gov't Code section 76000.3)
CITY OF HERMOSA BEACH
RESOLUTION NO. RES-25-XXXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING THE CITY’S PARKING VIOLATION
BAIL SCHEDULE
WHEREAS, California Vehicle Code Section 40203.5 authorizes the City to establish parking penalties for parking violations and late payment penalties. The City has adopted a Parking Violation Bail Schedule pursuant to Section 40203.5. The Parking Violation Bail Schedule was last updated by the City Council on November 23, 2010 by Resolution, as required by Senate Bill 857; and
WHEREAS, the City Council now desires to update the Parking Violation Bail Schedule to reflect market rate parking citation penalties, consistent with surrounding local jurisdictions and coastal cities; and
WHEREAS, the parking penalties for parking violations and late payment penalties established by this Resolution comply in all respects with the requirements of California Vehicle Code Sections 40200 to 40230 inclusive, and other applicable law and are necessary for the protection of the public health, safety, interest, and general welfare of the City’s residents and visitors.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council adopts the City of Hermosa Beach Parking Violation Bail Schedule, attached to this Resolution as Exhibit A and incorporated herein by this reference, as the City’s parking violation penalties schedule and late payment penalties schedule pursuant to California Vehicle Code Section 40203.5.
SECTION 2. The Parking Violation Bail Schedule includes surcharges imposed by the federal, state, and county governments. The City Manager is hereby authorized to adjust future parking citation rates, on a one-to-one basis, to reflect increases in any dollar
or percentage surcharge imposed on parking citations by federal, state or county government.
SECTION 3. This Resolution shall be effective upon adoption.
PASSED, APPROVED, and ADOPTED on this 9
th day of September 2025.
Mayor Rob Saemann
PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Myra Maravilla Todd Leishman
City Clerk Interim City Attorney
EXHIBIT A
CITY OF HERMOSA BEACH
PARKING VIOLATION BAIL SCHEDULE
PARKING CITATIONS
September 9, 2025
• Encourage compliance with parking rules and regulations • Support traffic flow and reduce congestion
• Improve safety by preventing illegal and hazardous parking • Protect access for residents, businesses, and people with disabilities • Ensure efficient use of limited parking spaces
• Generate revenue to support enforcement and city services Why Cite?
• Parking citation penalties last adjusted in 2009-10 (+$3 each year) o State-mandated pass-throughs, not local policy
change
o No extra local revenue was generated from those
increases
• Last locally driven increase benefiting the City was in 2005 (20+ years ago)
• Since then, no City-directed adjustments have been made to citation rates Parking Citation History
Citation Comparison
CITY Expired Meter Fine
Street
Sweeping
Fine
Santa Monica $63 $73
Los Angeles $63 $73
Newport Beach $76 $70
Beverly Hills $55 $68
Culver City $55 $60
Manhattan Beach $59 $59
Redondo Beach $75 $53
Huntington Beach $58 $46
HERMOSA BEACH $53 $38
AVERAGE $62 $60
Parking Citations Data
• Citations trending higher in 2025
• ~75% of all citations are expired meters and street sweeping violations • ~80% of all citations issued to non-Hermosa Beach residents • ~35% of street sweeping tickets were those issued to Hermosa Beach residents Violation Type 2023 2024 2025 (July)
Expired Meter 16,026 14,733 13,161
Street Sweeping 17,226 16,175 9,429
Other 10,964 10,836 9,320
TOTAL 44,216 41,744 31,910
o Reviewed with Finance Subcommittee
o Recommendation to Raise Street Sweeping Fines to $55
o Recommendation to Raise Expired Meter Fine to $75
o Align fines and adjust bail schedules, accordingly
Recommendation
CITY Expired Meter Fine
Street
Sweeping
Fine
Santa Monica $63 $73
Los Angeles $63 $73
Newport Beach $76 $70
Beverly Hills $55 $68
Culver City $55 $60
Manhattan Beach $59 $59
Redondo Beach $75 $53
Huntington Beach $58 $46
HERMOSA BEACH $53 $38
PARKING CITATIONS
September 9, 2025
City of Hermosa Beach | Page 1 of 6
Meeting Date: September 9, 2025
Staff Report No. 25-PW-056
Honorable Mayor and Members of the Hermosa Beach City Council
CITY YARD PROJECT STATUS UPDATE
(Public Works Director Joe SanClemente)
Recommended Action:
Staff recommends City Council:
1. Direct staff to proceed with issuing the Request for Qualifications for Owners Representative services for the City Yard Project;
2. Advance environmental assessment; and
3. Project programming phases of the project.
Executive Summary:
The Fiscal Year 2025–2026 Capital Improvement Program (CIP) includes CIP 615 New Corporate Yard Facilities to fully renovate the City Yard facility at 555 6th Street. The existing facility is in poor condition with a growing sense of urgency for repair and renovation. At its May 13, 2025, Special Meeting, staff presented options for the City Yard project delivery and Council directed staff to seek further input from the Public Works Commission and then return to City Council. At its July 16, 2025 meeting, the Public Works Commission reviewed project delivery alternatives and next steps and recommended to City Council that the project proceed with the design-bid-build project delivery method.
After further consideration of the next steps to advance the project, staff is recommending that City Council direct staff to advance the release of the Request for Qualifications (RFP) for owners representative (OR) services, and associated project programming and environmental assessment tasks, which remain on the critical path to advancing the project under either a design-build or design-bid-build project delivery model. Staff will return to Council at a later date for further discussion on alternative project delivery methods. A plan of finance will need to be developed parallel with these efforts as the project remains largely unfunded.
Background:
The Fiscal Year 2025–2026 Capital Improvement Program (CIP) includes CIP 615 New Corporate Yard Facilities intended to fully renovate the City Yard facility at 555 6th Street.
The existing facility is outdated and in poor condition with a growing urgency for repair and renovation to ensure continued use and efficient service delivery.
City of Hermosa Beach | Page 2 of 6
During the 2023 and 2024 CIP Study Sessions, Council indicated a desire for staff to evaluate the potential for the project to proceed through an alternative delivery model (i.e., design-build versus the progressive design-bid-build method) with the goal of retaining a contractor-designer team through a qualifications-based selection, potential risk transfer, and reducing overall cost and schedule uncertainty.
Design-Bid-Build (DBB) is the most common delivery method for public works projects.
The process generally involves the City retaining a professional architectural team, through a qualifications-based selection process, first to design the project and then selects a qualified contractor to build the project through a competitive bid process. Often referred to as low bid this procurement method is the default contracting method for California cities and many other public agencies under section 20162 of the public contract code.
The progressive design-build (PDB) contract structure is allowed for local municipalities under California Public Contract Code section 22185.1. This legislation specifically allows cities to select their design build team for projects based on a best value process. Under the PDB process the city would hire a design-build team (architectural design team and contractor) based largely on their qualifications and track record in prior projects. This type of request for qualifications (RFQ) can be faster and cheaper than going through a traditional two-step process to retain a design consultant and then advertising the project for construction to retain a contractor.
Staff presented a brief presentation comparing both options to City Council during the May 13, 2025, CIP Study Session meeting for initial consideration. At that meeting, Council directed staff to seek additional input from the Public Works Commission on the preferred project delivery method and then return to City Council.
At its July 16, 2025, meeting staff provided a presentation to the Public Works Commission (Commission) comparing the two proposed project delivery methods and the necessary steps to advance the project under either method. Commission passed a motion recommending the City Council consider proceeding with the design-bid-build (DBB) method for the City Yard Project, citing concerns about potential unknowns in the guaranteed maximum price (GMP) at time of contract award and process constraints for design development and review.
City of Hermosa Beach | Page 3 of 6
Past Commission and Council Actions
Meeting Date Description
May 13, 2025
City Council made a motion directing staff to seek
additional input from the Public Works Commission
and City Council on the preferred project delivery
method.
July 16, 2025
Public Works Commission reviewed delivery options
and made a motion recommending to City Council to
proceed with the traditional design-bid-build
procurement method for the City Yard Project.
Discussion:
In reviewing the concerns highlighted by the Public Works Commission staff has reevaluated the necessary steps to advance the project and determined that a decision on project delivery method is not required at this time and there are other critical path items necessary to advance the project, under either method, including retaining the services of an experienced owners representative (OR), advancing the project programming, updated environmental assessments, and continued evaluation of financing options which will need to be in place before the project can continue.
Owners Representative
Given the size and scope of the project, the City would retain the services of an experienced Owners Advisor (also commonly referred to as an Owners Representative or OR) to supplement City staff. The OR would be hired through a competitively advertised Request for Qualifications (RFQ) process and a contract award would then be considered by City Council.
The OR will manage and oversee the entire Project through all of its phases, including the planning/programming, design, construction document, bidding/negotiation/GMP, construction, and closeout phases. This entails review of financial and engineering performances.
The OR will also assist staff in drafting the multiple solicitations for supporting services and coordinate management and oversight of the contracts, and overall project, throughout the entire process in either a DBB or PDB project delivery model.
The OR helps ensure there are no scope gaps between the various contracts and helps ensure the project is advancing on schedule. For the City Yard Project, staff will seek the services of an OR with established experience as an architect with extensive background in design, alternative project delivery methods, and managing construction of complex public works projects to assist the City with timely delivery of the project.
City of Hermosa Beach | Page 4 of 6
To advance the City Yard Project further, and refine the City’s understanding of the project costs, it is critical to advance the project programming and environmental assessment.
These services will be required under either project delivery method. Staff has prepared a draft RFQ (Attachment 1) and is prepared to release it for advertisement pending direction from City Council.
Architectural Programming
The City would retain the services of a qualified architectural team to assist the City in developing architectural programming needs for the Project. Architectural programming is a crucial phase in the design process of a building and involves gathering and analyzing information about the needs, goals, and requirements of the City. This effort is anticipated to include, but is not limited to:
Refine the City’s vision of the project to understand their vision, budget, timeline, and any specific requirements the City may have.
Evaluate space needs and operational constraints.
List of activities and functions the facility must support. Establish relationship between various functions (adjacencies). Determine space requirements and square footage targets for each function. Prepare preliminary design to develop project programming, site layout needs and consider potential construction phasing.
Evaluate any technical (e.g., special equipment, sound impacts, technology, etc.) or regulatory (e.g., permitting, environmental, etc.) constraints that need to be considered.
Coordination with environmental assessment to determine potential impacts or requirements for the Project.
Preparing preliminary project cost estimates based on refined project program.
This information is used to develop a clear and comprehensive program that will guide the design team throughout the project and help further define project costs.
Regardless of the desired project delivery method for the City Yard, the City will need to identify how to most efficiently construct the project either through phasing or temporary relocation of operations off-site, which may include, but is not limited to, use of the storage lot property located adjacent to City Hall. The architectural programing effort will help provide the technical assistance necessary to further flesh out relocation needs and potential construction phasing. For example, the potential re-use of the storage facility site will require a more detailed assessment by an architectural design team to evaluate spaces re-use options, permit requirements to convert the space for relocated uses, environmental clean-up needs, associated costs, etc. This information will be necessary to make a more informed decision on how to best proceed.
Staff advertised a Request for Qualifications (RFQ) for on-call professional architectural services on August 25, 2025, to replace the City’s existing on-call contracts that have either expired, are nearing expiration, and/or are reaching the end their Council approved spending authority. Statements of Qualifications are due on September 18, 2025, and
City of Hermosa Beach | Page 5 of 6
staff anticipates awarding up to three contracts for Council consideration in October.
These professional services are necessary to support the Public Works efforts to maintain the City’s facilities and delivery of the CIP and could be used to advance the preliminary architectural programing effort for the City Yard without needing to release an additional project-specific RFQ.
Environmental Assessments
The City will need to complete updated environmental assessments of subsurface conditions and hazardous materials to identify any required site remediation, abatement, and associated permits. With support from the selected Owners Representative, staff would prepare and release and RFQ, subject to Council approval, to retain an environmental specialist to advance this process. This information will be critical to better understand site conditions, requirements, potential costs, and options to phase any construction including early environmental clean-up and certain demolition activities.
Project Funding
The City currently has reserved approximately $1.9M in funding for the subject project in the Capital Improvement Project fund; one million ($1.0M) is programmed in the FY 25- 26 CIP budget for the project, leaving approximately $0.9M available for future costs.
However, at this time, and without detailed project programming or environmental conditions information, staff is roughly projecting that the anticipated to cost be upwards of $15M to $20M in total to complete the design, site demolition and environmental remediation, and construction. These figures are a very rough order of magnitude estimate and would be revisited in more detail during the project programing effort and are subject to change. Therefore, the existing funding would be sufficient to advance certain preliminary design and environmental assessment phases of the project, but a plan to finance the remainder of the project will need to be identified regardless of delivery method. Staff will evaluate various potential funding mechanisms such as, revenue bond, loan, and grant opportunities; this effort would run concurrent with the programming effort.
Next Steps
The City Yard Project could proceed under either delivery method and will depend on City Council’s objectives for the project. As more work needs to be advanced to define the vision for the project through architectural programming, evaluate environmental needs and constraints, and funding identification, staff recommends that Council authorize staff to retain the services of a qualified Owners Representative and advancing the other key components of the project. Project delivery options would be discussed at a later date once more information is available to assist with the decision-making process.
Fiscal Impact:
There is no fiscal impact associated with the recommended actions.
City of Hermosa Beach | Page 6 of 6
Attachments:
1. Draft Request for Qualifications (RFQ) for Owners Representative Services Respectfully Submitted by: Joe SanClemente, Public Works Director Concur: John Oskoui, Senior Engineer
Noted for Fiscal Impact: Henry Chao, Finance Manager
Concur: Brandon Walker, Administrative Services Director Approved: Steve Napolitano, Interim City Manager
RFQ 25-XXX City of Hermosa Beach
DRAFT
REQUEST FOR QUALIFICATIONS (RFQ) NO. 25-XXX
CITY YARD PROJECT- OWNER’S REPRESENTATIVE SERVICES
IN THE CITY OF HERMOSA BEACH, CALIFORNIA
CITY OF HERMOSA BEACH
Department of Public Works
1315 Valley Drive
Hermosa Beach, CA 90254
(310) 318-0212
RFQ 25-XXX City of Hermosa Beach
CITY OF HERMOSA BEACH
1315 Valley Drive, Hermosa Beach, CA 90254
Phone: (310) 318-0210, Fax: (310) 937-5015
www. Hermosabeach.gov
RFQ NUMBER: RFQ# 25-XXX
RFQ TITLE: CITY YARD PROJECT- OWNER’S REPRESENTATIVE SERVICES REQUESTING DEPARTMENT: Public Works – Engineering Division RELEASE DATE: September 10, 2025
DUE DATE: October 9, 2025 @ 3:00 p.m. PST
Notice is hereby given that the Department of Public Works of the City of Hermosa Beach will receive statements of qualification for:
RFQ# 2X-XXX, CITY YARD PROJECT-OWNER’S REPRESENTATIVE SERVICES Statements of qualification must be submitted as PDF via the PlanetBids Portal (pbsystem.planetbids.com/portal/51313/portal-home) and will be received until 3:00 p.m.
PST on October 9, 2025.
Statements of qualification will not be opened at that time but will be submitted to the Public Works Department for verification and compliance with specifications and subsequent recommendation to City Council for award of a contract or rejection of the responses, as deemed appropriate. The City reserves the right to make no award.
Please direct any general inquiries regarding this RFQ to Andrew Nguyen at [email protected]. All questions regarding the content of the RFQ must be submitted on the PlanetBids Portal.
Dated: September 10, 2025
RFQ 25-XXX City of Hermosa Beach
Table of Contents
1 Introduction................................................................................................................................4
1.1 Invitation for Qualifications ................................................................................................4
1.2 RFQ Timeline........................................................................................................................4
1.3 Submittal Procedures..........................................................................................................4
1.4 Protest Procedures..............................................................................................................4
1.5 Contact ...............................................................................................................................5
1.6 General RFQ Conditions .....................................................................................................5
2. Scope of Services...................................................................................................................10
2.1 City Location and Characteristics ...................................................................................10
2.2 Description.........................................................................................................................10
2.2.1 Project Descriptioin ....................................................................................................10
2.3 General Scope of Work....................................................................................................11
2.4 Relevant Plans, Policies, Programs, or Projects ..............................................................14
3. Submittal Instructions .............................................................................................................14
3.1 Format................................................................................................................................14
3.2 Content..............................................................................................................................14
3.2.1 Cover Letter................................................................................................................14
3.2.2 Firm Profile...................................................................................................................15
3.2.3 Organizational Chart .................................................................................................15
3.2.4 Bios of Key Staff...........................................................................................................15
3.2.5 Relevant Experience and References......................................................................16
3.2.7 Required Forms...........................................................................................................17
3.2.8 Rate Schedule............................................................................................................17
3.2.6 Project Management Plan........................................................................................17
4. Evaluation and Selection.......................................................................................................18
4.1 Review Process..................................................................................................................18
5. Contract Expectations ...........................................................................................................19
5.1 Contract Period.................................................................................................................19
5.2 Professional Services Agreement ....................................................................................19
5.3 Standards of Work.............................................................................................................20
5.4 Invoicing and Payment ....................................................................................................20
6. Attachments and Required Forms ........................................................................................21
6.1 Sample Profession Services Agreement .........................................................................21
6.2 Required Forms .................................................................................................................31
6.2.1 Certification of Qualifications ...................................................................................31
6.2.2 Non-Collusion Affidavit ..............................................................................................33
6.2.3 Compliance with Insurance Requirements..............................................................34
6.2.4 Acknowledgement of Professional Services Agreement........................................35
RFQ 25-XXX City of Hermosa Beach
1 Introduction
1.1 Invitation for Qualifications
The City of Hermosa Beach (“City”) is seeking Statements of Qualifications from qualified individuals or firms (“Consultant”) to provide Owner’s Representative Services related to a new Public Works City Yard facility (Project) in the City of Hermosa Beach. The selected Consultant would act as the City’s agent and advisor during the life of the Project, from inception to completion. Consultants must have the expertise, experience, and resources available to perform the work described in this request for qualifications (RFQ).
1.2 RFQ Timeline
RFQ posted September 10, 2025
Deadline to submit written questions September 29, 2025 Posting of responses to questions October 2, 2025
Deadline to submit qualifications October 9, 2025
Interviews for selected firms if the City
wishes to do so
TBD
Tentative award November 17, 2025
1.3 Submittal Procedures
Respondents shall submit one copy of the statement of qualification and one copy of the rate schedule in PDF format (separate files) on the PlanetBids Portal.
No responses will be accepted after the listed date and time. The format, content, and procedures for submitting a statement of qualifications are provided in further detail in Section 3 of this RFQ.
1.4 Protest Procedures
Proposers may file a “protest” of a proposal/statement of qualification with the City’s City Manager. In order for a Proposer’s protest to be considered valid, the protest must:
A. Be filed in writing within five (5) calendar days after submittal deadline, or where the Protest relates solely to events occurring thereafter, within five (5) calendar days after the event or occurrence giving rise to the protest;
RFQ 25-XXX City of Hermosa Beach
B. Clearly identify the specific irregularity or accusation; C. Clearly identify the specific City staff determination or recommendation being protested;
D. Specify in detail the grounds for protest and the facts supporting the protest; E. Include all relevant supporting documentation with the protest at time of filing; and F. Be transmitted concurrently to all other parties with a direct financial interest that may be adversely affected by the outcome of the protest. Such parties shall include all other Proposers or proposers who appear to have a reasonable prospect of receiving an award depending upon the outcome of the protest.
If the protest does not comply with each of these requirements, the City may reject the protest with or without further review.
If the protest is timely and complies with the above requirements, the City Manager, or other designated City staff member, shall review the protest, any response from the challenged Proposer(s), and all other relevant information, and will provide a written decision to the protestor.
State or Federal Funding
If the subject matter of the solicitation or project is receiving any state or federal funds which requires a protest procedure different than the procedures stated above, then that protest procedure shall control.
In the event there is any lawsuit filed against the City relating to any federally funded project, the City will provide prompt notice of that lawsuit to all agencies who participated in the funding of the project.
Mandatory Procedure
This administrative procedure and the time limits set forth herein are mandatory. Failure to comply with these mandatory procedures shall constitute a waiver of any right to pursue the protest, including filing a Government Code claim or any legal proceedings or actions.
1.5 Contact
Please direct any inquiries regarding this RFQ to Andrew Nguyen at [email protected]. All questions regarding the content of the RFQ shall be submitted directly on the PlanetBids Portal. Responses to all questions will be posted on the PlanetBids portal.
1.6 General RFQ Conditions
The following instructions and conditions apply to this RFQ:
Pre-Contractual Expenses
RFQ 25-XXX City of Hermosa Beach
The City of Hermosa Beach shall not, in any event, be liable for any pre-contractual expenses incurred by any Consultant. In addition, no Consultant shall include any such expenses as part of the price proposed. Pre-contractual expenses are defined as expenses incurred by bidders in:
• Preparing a statement of qualifications in response to this RFQ. • Submitting that response to the City of Hermosa Beach. • Negotiating with the City of Hermosa Beach any matter related to this RFQ, proposal, and/or contractual agreement.
• Any other expenses incurred by the consultant prior to the date of an executed contract.
Authority to Withdraw RFQ and/or Not Award Contract
The City of Hermosa Beach reserves the right to withdraw this RFQ at any time for any reason without prior notice. Further, the City makes no representations that any agreement will be awarded to any Consultant responding to this RFQ. The City expressly reserves the right to reject any and all responses to this RFQ without indicating any reasons for such rejection(s).
The release of this RFQ does not obligate or compel the City to enter into a contract or agreement.
Authority to Revise RFQ and Request Additional Information The City reserves the rights to amend the RFQ at any time, to determine the successful respondent(s), and to reject any or all responses or their components. Should it be necessary for the City to issue addendums to this RFQ during the advertisement period, the City will post addendums to the PlanetBids Portal. It is the responsibility of all prospective respondents to check PlanetBids regularly to see whether any addenda or supplemental materials have been issued. Statements of qualifications shall acknowledge that the Consultant is aware of all addendums which have been issued and has incorporated their provisions in their response by completing the Certification of Qualifications Form.
The City reserves the right, to request additional information or clarifications from consultants where it may serve the City’s best interest.
Other Conditions
• ADDITIONAL SERVICES. The Scope of Work describes the minimum work to be accomplished. Upon final selection of the firm(s), the Scope of Work may be modified and refined during negotiations with the City. Any proposer that provides additional services can include those services in the statement of qualifications and list them as additional services.
• AUTHORIZED SIGNATURES. Every statement of qualifications must be signed by the person or persons legally authorized to bind the consultant to a contract for the execution of the work. Upon request of the City, any agent submitting a statement of qualifications on behalf of a consultant shall provide a current power of attorney certifying the agent’s authority to bind the consultant.
RFQ 25-XXX City of Hermosa Beach
• AWARD OF QUALIFICATIONS. City reserves the right to negotiate final terms with the selected consultant, if any. Award may be made to the consultant offering the most advantageous statement of qualifications after consideration of all criteria. • COMPLIANCE WITH LAWS. All statement of qualifications shall comply with current federal, state, and other laws relative thereto.
• CONFLICT OF INTEREST. By signing the Certification of Qualifications, the consultant declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this statement of qualifications or any work connected with this statement of qualifications. Should any agreement be approved in connection with this Request for Qualifications, consultant declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom. • DISQUALIFICATION OF PROPOSER. If there is reason to believe that collusion exists among the consultants, the City may refuse to consider statement of qualifications from participants in such collusion. No person, firm, or corporation under the same or different name, shall make, file, or be interested in more than one statement of qualifications for the same work unless alternate statement of qualifications is called for. Reasonable grounds for believing that any consultant is interested in more than one statement of qualifications for the same work will cause the rejection of all statement of qualifications for the work in which a consultant is interested.
Consultants shall submit as part of their statement of qualifications documents the completed Non-Collusion Affidavit.
• EXAMINATION OF DOCUMENTS. It is the responsibility of the consultant to carefully and thoroughly examine and be familiar with these RFQ documents, general conditions, all forms, specifications, drawings, plans, and addendums (if any).
Consultants shall satisfy themselves as to the character, quantity, and quality of work to be performed and materials, labor, supervision necessary to perform the work as specified by these documents. The failure or neglect of the consultant to examine documents shall in no way relieve the consultant from any obligations with respect to the solicitation for and subsequent contract that may be awarded. The submission of a statement of qualifications shall constitute an acknowledgment upon which the City may rely that the consultant has thoroughly examined and is familiar with the RFQ documents. The failure or neglect of a consultant to receive or examine any of the documents shall in no way relieve the consultant from any obligations with respect to the statement of qualifications. No claim will be allowed for additional compensation that is based upon a lack of knowledge of any solicitation document. • INTERPRETATION OF RFQ DOCUMENTS. City reserves the right to make corrections or clarifications of the information provided in this RFQ. If any person is in doubt as to the true meaning of any part of this RFQ documents, or finds discrepancies or omissions in the document, the person may submit to the City a written request for an interpretation or correction. Oral statement(s), interpretations or clarifications concerning meaning or intent of the contents of this RFQ by any person are unauthorized and invalid. Modifications to the RFQ, including, but not limited to the scope of work, can be made only by written addendum issued by the City. Proposers
RFQ 25-XXX City of Hermosa Beach
shall submit all questions in writing to the contact listed in the announcement or submitted on the PlanetBids Portal. Proposers may not contact any other staff members with questions. The requesting party is responsible for prompt delivery of any requests. When the City considers interpretations necessary, interpretations will be in the form of an addendum to the RFQ documents, and when issued, will be sent as promptly as is practical to all parties recorded by the City as having received RFQ documents. All such addenda shall become a part of the RFQ document. It is the responsibility of each consultant to ensure the City has their correct business name, mailing address and e-mail address on file through the PlanetBids online portal. Any prospective consultants who obtained a set of RFQ documents from the PlanetBids online portal are responsible for checking PlanetBids to verify if any subsequent Addendums were issued.
• IRREGULARITIES. City reserves the right to waive non-material irregularities if such would be in the best interest of the City as determined by the City Manager. • NON-DISCRIMINATION. Consultant represents and warrants that it does not and will not discriminate against any employee or applicant for employment because of race, religion, gender, color, national origin, sexual orientation, ancestry, marital status, physical condition, pregnancy or pregnancy-related condition, political affiliation or opinion, age or medical condition.
• NON-EXCLUSIVE. Should the City make an award, the successful consultant will enter into a NON-EXCLUSIVE professional services agreement and the City reserves the right to enter into agreements with other firms.
• OFFERS OF MORE THAN ONE PRICE. Consultants are NOT allowed to submit more than one rate schedule.
• OWNERSHIP. All data, documents and other products used or developed during the RFQ process become the property of the City upon submission. All documents submitted in response to this RFQ shall become the property of the City and a matter of public record pursuant to Government Code sections 6250 et seq. Statement of qualifications should not be marked as confidential or proprietary, and City may refuse to consider a statement of qualifications so marked. All information contained within the statement of qualifications will become a matter of public record. It is the responsibility of each bidder to clearly identify any and all information contained within its statement of qualifications that it considers to be confidential and/or proprietary. To the extent that the City agrees with that designation, such information will be held in confidence whenever possible. All other information will be considered public.
• PROFESSIONAL SERVICES AGREEMENT. Prior to awarding any work, the selected Consultant will be required to execute a professional services agreement (sample attached) with the City. Any proposed change to the agreement shall be identified in the response to the Request for Qualifications (RFQ) and shall be subject to the sole approval of the City. The City requires the Consultant to obtain and maintain a policy of professional liability and other insurance as indicated in the agreement. • NO PUBLIC OPENING/PUBLIC RECORDS ACT. Statement of qualifications shall be opened, and its contents secured by City staff to prevent disclosure during the
RFQ 25-XXX City of Hermosa Beach
evaluative process and the process of negotiating with competing consultants.
Adequate precautions shall be taken to treat each consultant fairly and to ensure that information gleaned from competing statement of qualifications is not disclosed to other Consultants. Prices and other information concerning the statement of qualifications shall not be disclosed until a recommendation for award is made to the awarding authority.
• PUBLIC RECORD. All statement of qualifications submitted in response to this RFQ will become the property of the City upon submittal and a matter of public record when the City selects a proposer for recommendation to the City Council for its consideration pursuant to applicable law.
• REPRESENTATIONS. Consultant understands and acknowledges that the representations made in their submitted statement of qualifications are material and important, and will be relied on by the City in evaluation of the statement of qualifications. Consultant misrepresentation shall be treated as fraudulent concealment from the City of the facts relating to the statement of qualifications. • SEVERABILITY. If any provisions or portion of any provision, of this Request for Qualifications are held invalid, illegal or unenforceable, they shall be severed from the Request for Qualifications and the remaining provisions shall be valid and enforceable.
• SUBCONTRACTOR INFORMATION. If the statement of qualifications includes the use of sub consultants, consultant must identify specific sub consultants and the specific requirements of this RFQ for which each proposed sub consultant would perform services. All sub consultant for work services must follow all required provisions of the prime contract.
• VALIDITY. Statement of qualifications must be valid for a period of 90 days from the due date.
• WITHDRAWAL OF STATEMENT OF QUALIFICATIONS. Consultants’ authorized representative may withdraw statement of qualifications only by written request received by this RFQ contact personal before the Submittal Deadline. • BUSINESS LICENSE. The selected firm(s) must obtain a City of Hermosa Beach Business license and maintain a current certificate of insurance with the City for the duration of the Professional Service Agreement.
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2. Scope of Services
2.1 City Location and Characteristics
The City of Hermosa Beach is located within the southwestern coastal portion of Los Angeles County in what is commonly referred to locally as the “South Bay” area. The City is bounded on the north by the City of Manhattan Beach, on the south by the City of Redondo Beach, on the east by the City of Redondo Beach and the City of Manhattan Beach, and on the west by the Pacific Ocean. The City limits for Hermosa Beach encompass a relatively small land area, approximately 1.4 square miles. Hermosa Beach is thriving, and engaged community, with some 20,000 residents and naturally draws a high number of visitors to its beaches and downtown.
Governed by a five-member City Council with members elected at large, Hermosa Beach operates under the council/city manager form of government as a general law city. Like the community, the Council is informed, educated, and engaged. The programs and services provided by the City are accomplished through seven City departments:
Administrative Services, City Clerk, City Manager, Community Development, Community Resources, Police, and Public Works.
2.2 Description
The City of Hermosa Beach, (“Owner”), is seeking statements of qualifications for Owner’s Representative (OR) services for development of a new Public Works Maintenance Facility (Project). The Project includes construction of a new facility comprised of various components including administration offices, maintenance and operations building, indoor and outdoor storge, vehicle maintenance building, outdoor parking, interim housing/temporary relocation of the current operation, and associated site work.
The construction delivery methods for the Project may include but are not limited to one or more of the following: design-bid-build, design-build, progressive design-build or publicprivate-partnership (3P).
City requires a proactive Owner’s Representative to provide comprehensive oversight and project management services throughout the life of Project ensuring that it is completed on schedule, within budget, and to the highest quality and safety standards.
2.2.1 Project Descriptioin
The Project will consist of environmental assessment, any necessary environmental remediation activities, demolition of existing buildings and facilities, programming, preliminary design, design and construction of a new public works maintenance facility through design-bid-build or alternative delivery model.
The site designated for development of the Project is a 1.38-acre parcel owned by the City of Hermosa Beach, located at 555 6th Street in Hermosa Beach, California, within Assessor’s Parcel Number 4187-031-900 and is located on the northwest corner of Valley Drive and 6th Street. The site houses the existing City’s Public Works Maintenance Yard. The City also has two other Public Works Facilities, and irrigation workshop at 530 4th Street and an electrical workshop and general storage facility at 1110 6th Street, that are in poor condition and
RFQ 25-XXX City of Hermosa Beach
lead to operational inefficiencies that will need to be considered for consolidation into a new facility at the existing 555 6th Street site. The existing City Yard is also one of few locations for City materials and equipment storage and also support operational and storage needs for the City’s third-party maintenance contractors, including trash operations, landscape services, sewer cleaning, and storm drain cleaning.
The City’s existing Public Works Maintenance Yard buildings were constructed between the 1920s and the 1970s. The site is located within an area of predominantly industrial land use with an open, low-rise urban form. The site is bordered by industrial uses. A four-story multifamily building is located approximately 100 feet to the north, zoned R-3 (Multiple-Family Residential). Clark Stadium and South Park are located approximately 450 feet away from the site, both zoned Open Space. The Greenbelt is located east of the property between Valley Drive and Ardmore Avenue. Within the site's immediate vicinity, all built structures are between one and two stories in height.
City’s maintenance activities have included the use of fuel and paint thinner/waste underground storage tanks (USTs). The fuel USTs were removed, and the paint thinner/waste USTs were closed in place in 1998 and 1988, respectively. No significant subsurface impacts were identified during prior investigations of the UST areas. The site was previously used as the City dump from the 1920s until the late 1940s/early 1950s. Subsurface impacts associated with the former dump have been identified in the northern portion of the site.
The northeastern portion of the site was used as a City dump from the late 1920s until the late 1940s/early 1950s. The dump accepted municipal wastes, such as glass, porcelain, ceramic, metal, and burn ash. In the 1920s (based on a 1927 Sanborn Fire Insurance Map), refuse was burned on-site, in a small, older building located near the corner of Valley Drive and 6th Street. Waste was placed to a depth of approximately 45 feet below ground surface (bgs) in the northeast corner of the site.
The overall topography of the site is relatively flat; however, depressions and elevated areas are noted in various areas of the site. An elevated area exists in the central portion of the site. The reason for this elevated area and the depressed area to the west is not known. A large depression is present north of the old southern building. This depression appears to have been created during development and leads to a below-ground garage.
The site has an average elevation of approximately 55 feet above mean sea level (amsl).
Soils outside of the landfilled area have been classified as medium to light brown silty sand, silty coarse sand, and coarse sand (Brycon, 2013). Within the landfilled area, the soils are generally classified as dark silty sands with debris. Site Hydrogeologic Setting According to the 2013 groundwater sampling report, the semi-perched groundwater in the site vicinity is of little beneficial use because of poor quality and low yield (Brycon, 2013). Additionally, the 2013 groundwater report notes that there are no known drinking water wells in the site vicinity. Groundwater was encountered between 46 and 51 feet bgs during the 2013 groundwater investigation (Brycon, 2013). No permanent wells have been established on the site and no groundwater elevation data has been collected. However, it can be assumed that the general groundwater flow direction would be toward the west.
2.3 General Scope of Work
The following is a non-exhaustive summary of the services that are likely to be expected of the owner’s representative for the Project. The City is seeking an effective Owner’s
RFQ 25-XXX City of Hermosa Beach
Representative, who is a seasoned professional, preferably a licensed architect in the State of California, with extensive experience in construction of public and private facilities and buildings, who combines technical expertise, municipal experience, and project management skills to safeguard the city’s interests from planning to occupancy of the subject project:
• Managing and overseeing the entire Project as the owner’s representative through all phases of the Project, including the planning/programming, design, construction document, bidding/negotiation/GMP, construction, and closeout phases. This entails review of financial and engineering performances. • Facilitating the determination of the Project delivery method. • Working closely with the Owner’s leadership to connect the vision, priorities and plan to all design and construction decisions, including managing, overseeing, and/or conducting such cost-benefit and total life cycle cost analyses showing the cost of owning and operating the Project facilities, as may be requested or required by Owner.
• Assisting in procuring contracts and transactional agreements required for implementation of the Project.
• Managing the selection of all consultants, including assistance in preparing requests for qualifications and request for proposals in the review of contract award recommendations.
• Managing all consultants and contractors, including architects, owner specialty consultants, construction managers, design-builders and owner supplied contractors. This includes advising on and reviewing all products from these consultants and contractors.
• Serving as liaison and managing communication on behalf of the Owner. • Managing and monitoring the Project budget.
• Reviewing and monitoring the preconstruction, construction and Project schedules. • Construction cost estimating and reviewing cost estimates prepared by the architect and contractors.
• Status reports.
• Review, track and manage all invoices received and payments and disbursement of Owner funds for the Project.
• Assist with and participate in any usual and customary presentations before any governmental or quasi-governmental agency having jurisdiction over the Project and assisting the Owner, architect and any contractor in the preparation and submittal of applications, plans and other documents to such agencies in order to obtain all permits, consents and approvals required for the Project. • Assist in the coordination of securing and bringing utilities to the Project site.
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• Consulting with and providing recommendations on: site use and improvements, the selection of materials, building systems, and equipment; value engineering and value analysis; constructability; logistics; long-lead items; safety and security plans; quality control; construction feasibility; actions designed to minimize adverse effects of labor or material shortages; time requirements for procurement, installation and construction completion; and factors related to construction cost, including estimates of alternative designs or materials, budgets and possible economies of scale.
• Being on the Project site, monitoring construction, and supplementing the observations made by the architect, commissioning agent and other similar consultants.
• Managing all Owner moves including swing and permanent spaces. • Coordinating the Owner’s direct purchase of materials outside of the construction contracts.
• Participating in partnering and facilitation, including executive, contractor, closeout, intervention and facilitated guaranteed maximum price sessions. • Assisting in reviewing and negotiating guaranteed maximum price proposals and preparation of guaranteed maximum price amendments for design-build contracts. • Managing the closeout process, including walk-through meetings, punch list, operation and maintenance manuals, training and documentation. • Establishing and maintaining all Project communication, both internal to the Owner and external to all consultants, contractors and vendors. • Acting on behalf of the Owner with respect to decisions required by the Owner during the design and construction phases.
• Assisting and participating in planning, design, scheduling, estimating, preconstruction, budget, and progress meetings and other related construction meetings in order to vet the design and construction documents to meet the Owner’s requirements, including but not limited to sustainability, usability and educational goals of the Owner, and obtain and review meeting minutes. • Participating in activities related to final conformance, interpretations and acceptance of a consultant’s or contractor’s work and give approvals where appropriate or required.
• Accompanying visiting inspectors representing public or other agencies having jurisdiction over the Project.
• Reviewing on behalf of the Owner and making recommendations regarding consultant or contractor work directives and change orders, including minor substitutions of materials and equipment, and increases in any contract amounts. • Assistance in reviewing and resolving contractor claims.
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• Considering and approving requests for permits for occupancy, either in whole or in part, as may be required from Owner.
• Considering and approving consultant or contractor certifications of contract completion and certifications of warranty commencement.
2.4 Relevant Plans, Policies, Programs, or Projects
Proposers should review and consider the work already completed or underway in the development of approach, budget, and schedule. The following links are provided for your convenience:
• Fiscal Year 2025-26 Capital Improvement Program,
• PLAN Hermosa, the City’s Comprehensive General Plan and Local Coastal Program, adopted 2017
3. Submittal Instructions
3.1 Format
Proposers shall submit one copy of the statement of qualifications and one copy of the rate schedule in PDF format on the PlanetBids Portal.
3.2 Content
Statement of qualifications must be concise, but with sufficient detail to allow accurate evaluation and comparative analysis. Emphasis should be concentrated on conforming to the RFQ instructions, responding to the RFQ requirements, and on providing a complete and clear description of the Consultant’s capabilities and availability. Statement of qualifications should include the sections as described in greater detail below.
Do not include marketing brochures or other promotional material not connected with this RFQ.
3.2.1 Cover Letter
Statement of qualifications must be accompanied by a short cover letter, signed by an individual authorized to bind the proposing entity to all commitments made in the submittal.
An unsigned statement of qualifications is grounds for rejection. The cover letter should include:
• Brief introduction of the firm (or team of firms);
• Contact information for the person authorized to enter into an agreement with the City;
• Contact information for the project manager that will serve as the day-to-day contact with the City. For this on-call contract, the City will expect a dedicated point person to manage all task orders; serve as the conduit of information between any
RFQ 25-XXX City of Hermosa Beach
task-specific project managers and sub-consultants; and ensure overall quality and responsiveness.
• Concise statement of understanding of the scope of work; and • Acknowledgement of receipt of any addenda issued for this RFQ.
3.2.2 Firm Profile
Proposers should provide a brief profile of the prime consultant and any sub-consultants.
Information should include, but is not limited to the following information:
• Official name, address, email, and telephone number of the consultant’s primary point of contact.
• Type of business entity of consultant (corporation, company, joint venture, etc.).
Please enclose a copy of the Joint Venture Agreement if entity is a joint venture. • Federal Employer I.D. Number.
• Indication whether firm is totally or partially owned by another business organization (parent company) or individual.
• Number of years consultant has been in business under the present business name. • Number of years of experience the consultant has had in providing required, equivalent, or related services.
• Any failures or refusals to complete a contract, and explanation.
3.2.3 Organizational Chart
Proposer shall include an organizational chart that reflects titles of key staff assigned to provide services under this statement of qualifications for the prime consultant and all subconsultants. The organizational chart should clearly identify names, titles, and professional licenses/certifications.
It is the City s requirement to have the key personnel identified in the Organizational Chart remain on the team throughout the duration of the contract. After contract execution the Consultant should not substitute key personnel (contract manager and others listed by name in the statement of qualifications) or sub-consultants without prior written approval by the City.
3.2.4 Bios of Key Staff
Proposer shall include bios of key staff identified in the organizational chart for the prime consultant and all subconsultants. The bios should indicate key relevant experience on municipal projects, their areas of expertise, degrees, and any relevant professional licenses and certifications.
RFQ 25-XXX City of Hermosa Beach
3.2.5 Relevant Experience and References
Proposers shall highlight their experience providing similar services for other municipal clients highlighting the following:
• The firm’s experience in reviewing engineering studies and understanding of how engineering studies are performed, and experience with construction administration.
• Experience assisting public owners with selection of and soliciting statements of qualifications and proposals from construction professionals and consultants, including an architect/engineer, construction manager-at-risk and design-builder. • The firm’s experience in reviewing, negotiating and facilitating a guaranteed maximum price, particularly in public projects.
• Prior experience in providing owner’s representative services on similar projects.
Include: (a) description of the project and the services your firm provided for the project; (b) start and completion dates for each project; and (c) name, title and telephone number of the client contact most familiar with your services on the project.
• The firm’s equipment and facilities and the location, availability and accessibility of facilities and equipment to support staff activities on the Project. • The firm’s experience in monitoring a project schedule. • The firm’s ability to evaluate programs related to building information modeling software and provide Owner with an overview of BIM.
• The record keeping, reporting, monitoring and other information management systems that the firm would propose to use for the Project. • The firm’s ability to provide estimating, value engineering, and assistance with managing budgets.
• Experience with working within the design+ bid+ build and progressive design- build project delivery models.
• The firm’s history of compliance with federal, state and local laws, rules and regulations.
• The firms experience and familiarity with the governmental and quasi- governmental entities that will have jurisdiction over the Project and their requirements. • Complete listing of any public or private construction projects for which the firm has been declared in default.
• Any services the firm proposes to perform through a subconsultant; and • Other similar information.
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3.2.7 Required Forms
Consultant shall review, acknowledge and submit the following forms:
• Certification of Qualifications. Consultant is required to sign and submit the Certification of Qualifications including acknowledgement that they have received and considered any addendums issued by the City of Hermosa Beach in connection with this RFQ. (See section 6.2.1)
• Non-Collusion Affidavit. Consultant is required to sign and submit the NonCollusion Affidavit. (See section 6.2.2) • Compliance with Insurance Requirements. Consultant shall demonstrate the willingness and ability to submit proof of the required insurance coverage as set forth in the Sample Professional Services Agreement. (See section 6.2.3) • Acknowledgement of Professional Services Agreement. Consultant shall demonstrate willingness and ability to comply with the City’s Sample Professional Services Agreement and/or indicate any exceptions to the Professional Services Agreement. (See section 6.2.4)
3.2.8 Rate Schedule
Rate schedules shall be submitted through PlanetBids Portal as a separate file, labeled “Rate Schedule” and indicate the firm’s name. The rate schedule shall detail hourly billable rates for key staff members (including their names, titles, and licenses) and other team member categories for various other services offered by the Consultant and subconsultants as appropriate.
Proposer must also state whether rates are guaranteed for the term of the agreement or will be subject to future rate increases. Any proposed requests to change the adopted rates annually shall not exceed the relevant Consumer Price Index for the preceding 12- month period.
Rate schedule shall detail any other direct costs intended to be charged to the City (e.g., travel, equipment, printing/materials).
3.2.6 Project Management Plan
In this section, proposers should detail their approach to responding to requests for asneeded work, ensuring clear communication between the Consultant’s Contract Manager and the City, and oversight of task orders to ensure schedule and budget adherence and quality assurance/quality control.
No mark-ups will be allowed for direct or miscellaneous costs or subconsultant work, however an appropriate number of hours for sub-consultant oversight will be allowed.
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4. Evaluation and Selection
4.1 Review Process
The City will evaluate all statements of qualifications received in accordance with the evaluation criteria. The City shall not be obligated to accept the lowest fee schedule, but the City may make award(s) in the best interest of the City after all factors are considered including, but not limited to, the demonstrated competence, experience, and professional qualifications of the Consultant. Evaluation scores will not be released until after award if one is made.
Following the review of RFQs by the City s team, the City may, if it chooses to do so, invite short-listed Consultants to be interviewed by a panel of City staff, which may include nonCity personnel at the City s discretion. Discussions may, at the City's option, be conducted with the most qualified Proposer(s). Discussions may be for the purpose of clarification to assure full understanding of, and responsiveness to the solicitation requirements. Proposers shall be accorded fair and equal treatment with respect to any opportunity for discussion and written revision of statement of qualifications. In conducting discussions, the City will not disclose information derived from statements of qualifications submitted by competing Proposers.
The City will verify references of short-listed consultants, which may include persons not listed as references, and this will help inform the City s decisions.
Task orders resulting from this contract will be negotiated and executed between the City and the selected Consultant.
4.2 Evaluation Criteria
Statements of qualifications will be evaluated based on their responses to all provisions of this RFQ. The City of Hermosa Beach will use the following criteria in its evaluation of statements of qualifications, interviews, and verifications of references. The categories will be weighted as follows.
Relevant Experience & Expertise (40%):
• The Consultant’s ability to dedicate an Owners Representative a, knowledgeable of the needs of a Public Works Department, which will serve as a single point of contact for the duration of the project.
• Recent experience providing similar services for other jurisdictions. • Familiarity and experience with applicable industry standards and any relevant federal, state, and local requirements.
RFQ 25-XXX City of Hermosa Beach
• The depth and appropriateness of experience of individual members of the technical team as they relate to technical tasks typically called for on municipal projects.
• The team’s experience and ability to clearly communicate technical concepts and terminology with the community.
Approach and Methods (40%):
• Demonstration of the Consultant’s ability to be responsive to the City’s needs and provide a high level of customer service.
• Evidence of the Consultant’s ability to successfully deliver project tasks and deliverables within the identified project budget and with minimized cost overruns. • Evidence of the Consultant’s ability to work collaboratively with other members of a multi-disciplinary team in a complex and dynamic working environment. • Demonstration of the Consultant’s commitment to accurate and superior work products and services as detailed in the project management plan. • A well thought-out and tailored approach to as-needed work that responds to the City’s particular issues and needs.
• Incorporation of innovative and/or creative approaches for providing the services that will maximize efficient, cost-effective operations or increase performance capabilities.
Administration (20%):
• The extent and nature of any proposed amendments to the City’s Professional Services Agreement.
• Billing rates and ability to comply with billing requirements.
5. Contract Expectations
5.1 Contract Period
The City anticipates the contract term would begin in November 2025 and extend for a term of 3 years, with an option to extend for two additional one-year terms.
5.2 Professional Services Agreement
The selected Consultant will be expected to comply with and sign the City s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.1. The City Attorney or their
RFQ 25-XXX City of Hermosa Beach
designee retains the discretion to accept or reject proposed exceptions or modifications to the City s Professional Services Agreement.
5.3 Standards of Work
In case of conflicts, ambiguities, discrepancies, errors, or omissions, the Consultant shall submit the matter to the City for clarification. Any work affected by such conflicts, ambiguities, discrepancies, errors or omissions which is performed by the Consultant prior to clarification by City shall be at the Consultant's risk and expense.
5.4 Invoicing and Payment
Each invoice shall contain a progress report describing the work completed during the billing period and shall also include cost information by task: previous work billed to date, work billed during the reporting period, percentage of task completed and amount remaining.
Invoices shall be submitted monthly. The invoices shall refer to the contract number, project title, and Purchase Order (PO) number.
Each invoice shall contain a progress report describing the work completed during the billing period and the following summary information:
Contract
Amount
Total Prior
Contract Billings
Contract Work
Performed this
Period
Total Contract
Amount
Performed To
Date
Contract
Percent
Complete
Total Amount
Remaining for the
Contract
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6. Attachments and Required Forms
6.1 Sample Profession Services Agreement
CONTRACT FOR PROFESSIONAL SERVICES TO
________________________________________________________________ BETWEEN THE CITY OF HERMOSA BEACH AND ___________________________ This AGREEMENT is entered into this day of , 20XX, by and between the CITY OF Hermosa Beach, a general law city a municipal corporation (“CITY”) and _, a limited liability company (“CONSULTANT”).
R E C I T A L S
A. The City desires to __________________________________________.
B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for consulting services to accomplish this work.
C. The Consultant warrants to the City that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.
D. The City desires to contract with the Consultant to perform the services as described in Exhibit A of this Agreement.
NOW, THEREFORE, based on the foregoing recitals, the City and the Consultant agree as follows:
CONSIDERATION AND COMPENSATION As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as EXHIBIT A.
As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement.
As additional consideration, CITY agrees to pay CONSULTANT a total of $ , for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement.
No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee.
CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its invoice for services itemizing the fees and costs incurred during the previous
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month. CITY shall pay CONSULTANT all uncontested amounts set forth in CONSULTANT’s invoice within 30 days after it is received.
SCOPE OF SERVICES. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Exhibit A and incorporated herein by this reference.
Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.
PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period in accordance with the schedule of compensation incorporated in “Exhibit A.”
TIME OF PERFORMANCE. The services of the CONSULTANT are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by the CITY.
FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.
KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is ________________. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of the City.
TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on __________, 20___, unless earlier termination occurs under Section 11 of this Agreement, or this Agreement is extended in writing in advance by both parties.
CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.
RFQ 25-XXX City of Hermosa Beach
TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.
PERMITS AND LICENSES. CONSULTANT will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.
TERMINATION. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.
CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.
In the event of such termination, the CONSULTANT shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.
Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.
INDEMNIFICATION. To the extent permitted by law, CONSULTANT shall indemnify, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature to the extent caused by CONSULTANT's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT. CONSULTANT shall promptly pay any final judgment rendered against CITY (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the CONSULTANT’s negligence, recklessness or willful misconduct. CONSULTANT shall reimburse the CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation to the extent such fees, costs and all other costs are determined by the court of competent jurisdiction to have been caused by the actual negligence, recklessness or willful misconduct of the Consultant. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.
The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.
RFQ 25-XXX City of Hermosa Beach
ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services.
CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.
INDEPENDENT CONSULTANT. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only.
AUDIT OF RECORDS. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement.
CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.
CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement.
INSURANCE REQUIREMENTS.
A. The CONSULTANT, at the CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:
1. Workers Compensation Insurance as required by law. The Consultant shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONSULTANT for City.
2. General Liability Coverage. The CONSULTANT shall maintain commercial general liability insurance in an amount of not less than two million dollars
RFQ 25-XXX City of Hermosa Beach
($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.
3. Automobile Liability Coverage. The CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.
4. Professional Liability Coverage. The CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the CONSULTANT’S operations under this Agreement, whether such operations be by the CONSULTANT or by its employees, subcontractors, or sub-consultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-peroccurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.
B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by City, and shall be endorsed as follows.
CONSULTANT also agrees to require all contractors, and subcontractors to do likewise.
1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.”
2. This policy shall be considered primary insurance as respects the CITY, its elected or appointed officers, officials, employees, agents, and volunteers.
Any insurance maintained by the CITY, including any self-insured retention the CITY may have, shall be considered excess insurance only and shall not contribute with this policy.
3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
RFQ 25-XXX City of Hermosa Beach
4. The insurer waives all rights of subrogation against the CITY, its elected or appointed officers, officials, employees, or agents.
5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents, or volunteers.
6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the CITY.
C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against CONSULTANT arising out of the work performed under this agreement. CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.
D. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the CITY’s option, the CONSULTANT shall demonstrate financial capability for payment of such deductibles or self-insured retentions.
E. The CONSULTANT shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement.
F. Failure on the part of the CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 11 above.
G. The commercial general and automobile liability policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements.
The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s behalf upon the Consultant’s failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach.
USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any sub-consultants while performing any portion of this Agreement. Such approval must include approval of the proposed consultant and the terms of compensation.
FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of the CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or
RFQ 25-XXX City of Hermosa Beach
services. Acceptance of payment shall be any negotiation of the CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the CONSULTANT, its employees, sub-consultants and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Consultant, its employees, sub-consultants and agents.
CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during the City’s review of the Consultant’s report or plans. Should the Consultant fail to make such correction in a reasonably timely manner, such correction shall be made by the CITY, and the cost thereof shall be charged to the CONSULTANT. In addition to all other available remedies, the City may deduct the cost of such correction from any retention amount held by the City or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction.
NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S services only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.
NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:
CITY CONSULTANT
City of Hermosa Beach
1315 Valley Drive
Hermosa Beach, CA 90254
ATTN: ATTN:
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in
RFQ 25-XXX City of Hermosa Beach
the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.
A. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.
B. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.
C. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.
D. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.
E. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
F. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city manager, or designee, may execute any such amendment on behalf of CITY.
ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission or scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.
FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the
RFQ 25-XXX City of Hermosa Beach
natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.
TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.
ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.
STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.
OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Consultant, except the Consultant’s notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Consultant, but any re-use of such documents by the City on any other project without prior written consent of the Consultant shall be at the sole risk of the City.
USE OF LOGO. The CITY grants the CONSULTANT permission to use its name, logo and/or trademark in deliverables produced by the CONSULTANT on the behalf of the CITY, such as written reports, presentation slides, press releases, social media graphics, and other public outreach materials. The CITY’s prior review of artwork and written approval is required for any use of CITY logo. CITY will provide an electronic copy of the most current logo to the CONSULTANT for use in materials. The CONSULTANT will, in turn, only use the most current logo of the CITY.
DISCLOSURE REQUIRED. (City and Consultant initials required at one of the following paragraphs)
By their respective initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is a “consultant” for the purposes of the California Political Reform Act because Consultant’s duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a) or otherwise serves in a staff capacity for which disclosure would otherwise be
RFQ 25-XXX City of Hermosa Beach
required were Consultant employed by the City. Consultant hereby acknowledges his or her assuming-office, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the City’s Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to consultant commencing services hereunder, the City’s Manager shall prepare and deliver to consultant a memorandum detailing the extent of Consultant’s disclosure obligations in accordance with the City’s Conflict of Interest Code.
City Initials ______
Consultant Initials ______
OR
By their initials next to this paragraph, City and Consultant hereby acknowledge that Consultant is not a “consultant” for the purpose of the California Political Reform Act because Consultant’s duties and responsibilities are not within the scope of the definition of consultant in Fair Political Practice Commission Regulation 18700.3(a) and is otherwise not serving in staff capacity in accordance with the City’s Conflict of Interest Code.
City Initials ______
Consultant Initials ______
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.
CITY OF HERMOSA BEACH CONSULTANT
[MAYOR/CITY MANAGER] By: NAME/TITLE
ATTEST:
Myra Maravilla, City Clerk Taxpayer ID No.
APPROVED AS TO FORM:
, City Attorney
RFQ 25-XXX City of Hermosa Beach
6.2 Required Forms
6.2.1 Certification of Qualifications
RFQ #: _________
The undersigned hereby submits its statement of qualifications and agrees to be bound by the terms and conditions of this Request for Qualifications (RFQ).
1. Proposer declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this statement of qualifications or any work connected with this statement of qualifications. Should any agreement be approved in connection with this Request for Qualifications, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom.
2. By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFQ.
3. Proposer has carefully reviewed its statement of qualifications and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them.
4. It is understood and agreed that the City reserves the right to accept or reject any or all statement of qualifications and to waive any informality or irregularity in any statement of qualifications received by the City.
5. The statement of qualifications response includes all of the commentary, figures and data required by the Request for Qualifications.
6. The statement of qualifications shall be valid for 90 days from the date of submittal.
7. Proposer acknowledges that the City may issue addendums related to this RFQ and that the proposer has reviewed the following addendums which have been issued:
Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________
Addendum: _____________________________
8. Proposer further acknowledges the provisions of any addendums issued have been incorporated into their statement of qualifications.
RFQ 25-XXX City of Hermosa Beach
Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________
RFQ 25-XXX City of Hermosa Beach
6.2.2 Non-Collusion Affidavit
RFQ #: _________
The undersigned declares states and certifies that:
1. This statement of qualifications is not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation.
2. This statement of qualifications is genuine and not collusive or sham.
3. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham statement of qualifications and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in a sham statement of qualifications or to refrain from submitting to this RFQ.
4. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the rate schedule price or to fix any overhead, profit or cost element of the rate schedule price or to secure any advantage against the City of Hermosa Beach or of anyone interested in the proposed contract.
5. All statements contained in the statement of qualifications and related documents are true.
6. I have not directly or indirectly submitted the rate schedule price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any person, corporation, partnership, company, association, organization, RFQ depository, or to any member or agent thereof, to effectuate a collusive or sham statement of qualifications.
7. I have not entered into any arrangement or agreement with any City of Hermosa Beach public officer in connection with this statement of qualifications .
8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.
Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________
RFQ 25-XXX City of Hermosa Beach
6.2.3 Compliance with Insurance Requirements
RFQ #: _________
The selected consultant will be expected to comply with the City s insurance requirements contained within this RFQ.
The undersigned declares states and certifies that:
1. Proposer agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Qualifications.
2. If selected, proposer agrees to accept all conditions and requirements as contained therein.
Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________
RFQ 25-XXX City of Hermosa Beach
6.2.4 Acknowledgement of Professional Services Agreement RFQ #: _________
The selected consultant will be expected to comply with and sign the City s Professional Services Agreement. Proposers should identify and/or indicate any exceptions to the Sample Professional Services Agreement included in Section 6.2. The City Attorney or their designee retains the discretion to accept or reject proposed exceptions or modifications to the City s Professional Services Agreement.
1. Proposer agrees, acknowledges and is fully aware of the conditions specified in the City’s Sample Professional Services Agreement.
2. Proposer agrees to accept all conditions and requirements as contained therein with exceptions noted as follows:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ________________________________________________
Signature of Authorized Representative:
____________________________________________
Printed Name and Title:
____________________________________________
CITY YARD PROJECT STATUS UPDATE
September 9, 2025
• FY 25-26 Partially Funds CIP 615
New City Yard
• Council desire to explore
alternative project delivery
models
• May 13, 2025, Public Works
Commission reviewed designbid-build versus progressive design-build delivery options
Background
• Selection of project delivery method is not required at this time and will be presented after completion of the critical path tasks.
• Critical path:
1. Owner Representative (OR) Services;
2. Project programming; and
3. Update environmental assessments.
• Project Funding
Discussion
Staff recommends City Council:
1. Direct staff to proceed with issuing the Request for Qualifications (RFQ) for Owner's Representative
services for the City Yard Project;
2. Advance environmental assessment; and
3. Advance project programming phase of the project.
Recommended Action
City of Hermosa Beach | Page 1 of 4
Meeting Date: September 9, 2025
Staff Report No. 25-PW-052
Honorable Mayor and Members of the Hermosa Beach City Council ADOPT A RESOLUTION APPROVING THE CONSTRUCTION OF CIP 630
COMMUNITY CENTER GAS REPAIRS PROJECT AND AWARD CONSTRUCTION
CONTRACT TO NEW POWER CONTRACTING FOR BUILDING MECHANICALS CEQA: The Project is exempt under the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15301 (Existing Facilities) and section 15302 (Replacement and Reconstruction)
(Public Works Director Joe SanClemente)
Recommended Action:
Staff recommends City Council:
1. Award a construction contract for Capital Improvement Program (CIP) Project 630–Community Center Gas Repairs to New Power Contracting for Building Mechanicals in the amount of $233,000 (Attachment 1);
2. Authorize the Director of Public Works to establish a project contingency amount of $46,600 and to approve contract change orders up to the amount of the approved project contingency;
3. Adopt Resolution approving the Construction of CIP 630–Community Center Gas Repairs Pursuant to Government Code Section 830.6 and establishing a project payment account (Attachment 2);
4. Authorize the Mayor to execute the construction contract and the City Clerk to attest, subject to approval by the City Attorney; and
5. Authorize the Director of Public Works to file a Notice of Completion following final completion of the project.
Executive Summary:
CIP 630–Community Center Gas Repairs includes, but is not limited to abandoning and replacement of a portion of the existing gas piping, to restore gas service, at the City of Hermosa Beach Community Center Building located at 710 Pier Avenue.
Background:
On March 23, 2024, Public Works staff responded to a complaint regarding a strong odor from the south wing of the Community Center. Public Works staff detected a natural gas smell and immediately contacted the Southern California Gas Company (SoCalGas) who confirmed a gas leak after conducting tests. As a safety measure the main gas line was shut off and SoCalGas returned for a thorough follow up inspection. The SoCalGas leak
City of Hermosa Beach | Page 2 of 4
detection inspectors were unable to pinpoint the leak’s location as it appeared to be underground and advised City staff that the location of the gas leak could not be completed by SoCalGas. Public Works staff attempted to trace the line to find the leak without success and hired a plumbing contractor who also could not locate the leak. A leak detection company was brought on to assist, however they similarly were unable to identify the source of the leak as line runs under the building and is largely encased in concrete and inaccessible. Following the multiple investigations without success, Public Works staff determined the best course of action would be to abandon the old gas line and replace it with a new gas main line connecting from the roof of the Community Center that would allow for better future maintenance. CIP 630 Community Center Gas Repairs was created as a CIP in the FY 24-25 midyear budget.
The project includes:
Abandoning existing gas lines;
Replacing an existing 4-inch gas main line and extending the new main line inside an existing building chase and through the roof;
Running new gas lines on the building’s roof;
Extending the new gas lines through the roof and into different areas of the building to feed and connect to various existing appliances and equipment; Installing new valves;
Properly patching and sealing all roof penetrations;
Paint new piping to match surrounding wall finish; and Patch, finish, replace ceiling tiles as necessary and paint to match existing ceiling.
The proposed improvements aim to restore gas service throughout the Community Center building for heating and use of various appliances.
Analysis:
On July 7, 2025, staff issued Notice Inviting Bids 25-004 inviting experienced and qualified construction firms to submit a bid for construction of the project through a competitive process. The notice was advertised in the Easy Reader, on the City’s website, the City’s online bidding platform, PlanetBids, and in relevant construction trade journals. During the advertisement period, five prospective bidders downloaded the project documents from PlanetBids, including general contractors and subcontractors. Staff held a pre-bid site walk on July 22, 2025, attended by 4 participants.
On August 14, 2025, the City received a total of two bids, which were opened and read aloud by the City Clerk. The bid results are provided in Attachment 3 and summarized below.
City of Hermosa Beach | Page 3 of 4
Bid Results
BIDDER BID AMOUNT
New Power Contracting for Building Mechanicals $233,000.00 ACCO Engineered Systems, Inc. $254,916.00
Both bids are within the available funding for the project identified in the Fiscal Year 2025– 26 budget. Staff reviewed the bids received and found that the lowest bidder, New Power Contracting for Building Mechanicals, to be the lowest responsible and responsive bidder with a bid in the amount of $233,000 (Attachment 4). Staff confirmed New Power Contracting for Building Mechanicals’ contractor license is active and in good standing with the Contractor’s State License Board. Staff contacted New Power Contracting for Building Mechanicals references and confirmed their competency through completion of recent projects of similar scope of work within the past three years as well as work experience internationally prior to that. Past clients include the California State University Northridge, City of Needles, and MUPU Elementary School District. All reviewed projects were completed on time and within budget. Overall, staff finds New Power Contracting for Building Mechanicals to be a qualified contractor to complete the proposed work for the subject project and recommends City Council award the construction contract to New Power Contracting for Building Mechanicals (Attachment 1).
If awarded, staff would provide construction management and inspection services during construction. Staff anticipates construction to start as soon as October 2025, with an anticipated completion date in December 2025.
Environmental Analysis
The Project is exempt under CEQA pursuant to CEQA Guidelines Section 15301 (Existing Facilities). The proposed work is a minor alteration of existing public structures or facilities involving negligible or no expansion of existing use. Further the Project is exempt pursuant to CEQA Guidelines Section 15302 (Replacement and Reconstruction) as the proposed work consists of reconstruction of existing court structures where the new courts will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced. No exceptions to the CEQA exemption apply.
Fiscal Impact:
CIP 630 Community Center Gas Repairs is budgeted in the FY 2025–26 Adopted Budget and funded with the Capital Improvement Fund (301) with a total budget of $350,000. The lowest responsible and responsive bidder, New Power Contracting for Building Mechanicals, submitted its bid at $233,000. Staff recommends establishing a contingency of $46,600 to cover any unforeseen conditions or additional work required during construction for a total construction contract budget not to exceed $279,600.
City of Hermosa Beach | Page 4 of 4
Sufficient funds are available in the Capital Improvement Fund to cover construction costs for CIP 630 Community Center Gas Repairs. The funds would cover the full construction costs for the project.
Agreement Request
Contract Request
Amount
FY 2025-26 Budget
Dept. Account #
Total Contract
Amount
New Power Contracting for
Building Mechanicals $233,000 301-8630-4201 $233,000
20 Percent Project Contingency $46,600 301-8630-4201 $46,600 Total $279,600 $279,600
Attachments:
1. Draft Construction Agreement
2. Draft Resolution
3. Bid Opening Log
4. Bid Documents for New Power Contracting for Building Mechanicals
5. CIP 630 Project Plans
6. CIP 630 Project Specifications
Respectfully Submitted by: Saad Malim, City Engineer
Concur: Joe SanClemente, Public Works Director
Noted for Fiscal Impact: Henry Chao, Finance Manager
Concur: Brandon Walker, Administrative Services Director Legal Review: Todd Leishman, Interim City Attorney
Approved: Steve Napolitano, Interim City Manager
A. CONTRACT AGREEMENT
This Construction Agreement (“Agreement”) is made and entered into as of the date executed by the Mayor and attested to by the City Clerk, by and between New Power Contracting for Building Mechanicals, Inc (hereinafter referred to as "CONTRACTOR") and the City of Hermosa Beach, California, a municipal corporation (hereinafter referred to as "CITY").
R E C I T A L S
A. Pursuant to the Notice Inviting Sealed Bids for CIP No. 630 COMMUNITY CENTER GAS REPAIRS, bids were received, publicly opened, and declared on the date specified in the notice; and
B. On September 6th, 2025 City’s City Council declared CONTRACTOR to be the lowest responsible Bidder and accepted the bid of CONTRACTOR; and C. The City Council has authorized the Mayor to execute a written Contract with CONTRACTOR for furnishing labor, equipment, and material for the CIP No. 630 COMMUNITY CENTER GAS REPAIRS in the City of Hermosa Beach.
NOW, THEREFORE, in consideration of the foregoing and the mutual covenants herein contained, it is agreed:
1. GENERAL SCOPE OF WORK: CITY agrees to engage CONTRACTOR and CONTRACTOR agrees to furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the CIP No. 630 COMMUNITY CENTER GAS REPAIRS in the City of Hermosa Beach. The work shall be performed in accordance with the Plans and Specifications dated July 2025, on file in the office of the City Clerk and in accordance with bid prices set forth in CONTRACTOR’S Bid Proposal and in accordance with the instructions of the City Engineer.
2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The Contract documents for the aforesaid project shall consist of the Notice Inviting Bids, Instructions to Bidders, Bid Proposal, Builders General Provisions, Standard Specifications 2021 edition, Special Provisions, Exhibit A and Exhibit B, and all referenced specifications, details, standard drawings, and appendices; together with this Agreement and all required bonds, insurance certificates, permits, notices and affidavits; and also, including any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to insure its completion in an acceptable manner. All of the provisions of said Contract documents are made a part hereof as though fully set forth herein. This Contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by CONTRACTOR whether set out specifically in the Contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this Agreement, the Builders General Provisions and the Standard Specifications, in that order, shall control. Collectively, these Contract documents constitute the complete agreement between CITY and CONTRACTOR and supersede any previous agreements or understandings.
3. COMPENSATION: CONTRACTOR agrees to receive and accept the prices set forth in its Bid Proposal $233,000.00 as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the aforesaid Contract documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work.
4. TIME OF PERFORMANCE: CONTRACTOR agrees to complete the work within thirty five (35) working days from the date of the notice to proceed. By signing this Agreement, CONTRACTOR represents to CITY that the Contract time is reasonable for completion of the work and that CONTRACTOR will complete such work within the Contract time.
5. LIQUIDATED DAMAGES: In accordance with Government Code section 53069.85, it is agreed that CONTRACTOR will pay to CITY the sum set forth in Exhibit “A” for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, CONTRACTOR agrees CITY may deduct that amount from any money due or that may become due CONTRACTOR under the Contract. This Article does not exclude recovery of other damages specified in the Contract Documents.
6. SUBSTITUTION OF SECURITIES: Pursuant to section 22300 of the Public Contract Code of the State of California, CONTRACTOR may request CITY to make retention payments directly to an escrow agent or may substitute securities for any money withheld by CITY to ensure performance under the Contract. At the request and expense of CONTRACTOR, securities equivalent to the amount withheld shall be deposited with CITY or with a state or federally chartered bank as the escrow agent who shall return such securities to CONTRACTOR upon satisfactory completion of the Contract. Deposit of securities with an escrow agent shall be subject to a written agreement substantially in the form provided in section 22300 of the Public Contract Code.
7. PREVAILING WAGES AND CALIFORNIA LABOR LAWS.
Pursuant to Labor Code §§ 1720 et seq., and as specified in 8 California Code of Regulations § 16000 (“Prevailing Wage Laws”), CONTRACTOR must pay its workers prevailing wages. It is CONTRACTOR’s responsibility to interpret and implement any prevailing wage requirements, and CONTRACTOR agrees to pay any penalty or civil damages resulting from a violation of the prevailing wage laws. CONTRACTOR shall defend, indemnify and hold the CITY, its officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. CONTRACTOR and any subcontractor shall forfeit a penalty of up to $200 per calendar day or portion thereof for each worker paid less than the prevailing wage rates.
In accordance with Labor Code § 1773.2, copies of the prevailing rate of per diem wages are available upon request from CITY’s Engineering Division or the website for State of California Prevailing wage determination at http://www.dir.ca.gov/DLSR/PWD. CONTRACTOR must post a copy of the prevailing rate of per diem wages at the job site.
CITY directs CONTRACTOR’s attention to Labor Code §§ 1777.5, 1777.6 and 3098 concerning the employment of apprentices by CONTRACTOR or any subcontractor.
Labor Code § 1777.5 requires CONTRACTOR or subcontractor employing tradesmen in any apprenticeship occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate must also fix the ratio of apprentices to journeymen that will be used in the performance of the Contract. The ratio of apprentices to journeymen in such cases will not be less than one to five except:
When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days before the request for certificate, or When the number of apprentices in training in the area exceeds a ratio of one to five, or When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis state-wide or locally, or
Assignment of an apprentice to any work performed under a public works Contract would create a condition that would jeopardize his or her life or the life, safety, or property of fellow employees or the public at large, or the specific task to which the apprentice is to be assigned is of a nature that training cannot be provided by a journeyman.
When CONTRACTOR provides evidence that CONTRACTOR employs registered apprentices on all of his Contracts on an annual average of not less than one apprentice to eight journeymen.
CONTRACTOR is required to make contributions to funds established for the administration of apprenticeship programs if CONTRACTOR employs registered apprentices or journeymen in any apprenticeable trade on such Contracts and if other Contractors on the public works site are making such contributions.
CONTRACTOR and any subcontractor must comply with Labor Code §§ 1777.5 and 1777.6 in the employment of apprentices.
Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices.
The CONTRACTOR or any subcontractor that is determined by the Labor Commissioner to have knowingly violated Section 1777.5 shall forfeit as a civil penalty an amount not exceeding $100 for each full calendar day of noncompliance, or such greater amount as provided by law.
CONTRACTOR and each subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him or her in connection with the public work. The payroll records shall be certified and shall be available for inspection at all reasonable hours at the principal office of CONTRACTOR in the manner provided in Labor Code section 1776. In the event of noncompliance with the requirements of this section, CONTRACTOR shall have 10 days in which to comply subsequent to receipt of written notice specifying in what respects such CONTRACTOR must comply with this section. Should noncompliance still be evident after such 10-day period, CONTRACTOR shall, as a penalty to CITY, forfeit not more than $100.00 for each calendar day or portion thereof, for each worker, until strict compliance is effectuated. The amount of the forfeiture is to be determined by the Labor Commissioner. A Contractor who is found to have violated the provisions of law regarding wages on Public Works with the intent to defraud shall be ineligible to bid on Public Works Contracts for a period of one to three years as determined by the Labor Commissioner. Upon the request of the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement, such penalties shall be withheld from progress payments then due. The responsibility for compliance with this section is on CONTRACTOR.
The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4.
Any ineligible Contractor or subcontractor pursuant to Labor Code Sections 1777.1 and 1777.7 may not perform work on this Project.
By executing this Contract, CONTRACTOR verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subcontractors and sub-subcontractors to comply with the same.
8. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this Contract, and CONTRACTOR and any subcontractor under it shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended.
CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the Contract, by him or any subcontractor under it, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, worker or mechanic is required or permitted to labor more than eight (8) hours in any one calendar day or 40 hours in any one calendar week in violation of the Labor Code.
9. PUBLIC WORKS CONTRACTOR REGISTRATION: Pursuant to Labor Code sections 1725.5 and 1771.1, all Contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a Contract to perform public work must be registered with the Department of Industrial Relations (DIR). No bid will be accepted nor any Contract entered into without proof of the Contractor’s and subcontractors’ current registration with the DIR to perform public work. Notwithstanding the foregoing, the Contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.
10. LABOR COMPLIANCE AND STOP ORDERS: This Project is subject to compliance monitoring and enforcement by the DIR. It shall be CONTRACTOR’s sole responsibility to evaluate and pay the cost of complying with all labor compliance requirements under this Contract and applicable law. Any stop orders issued by the DIR against CONTRACTOR or any subcontractor that affect CONTRACTOR’s performance of Work, including any delay, shall be CONTRACTOR’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered CONTRACTOR caused delay subject to any applicable liquidated damages and shall not be compensable by the CITY.
CONTRACTOR shall defend, indemnify and hold CITY, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the DIR against CONTRACTOR or any subcontractor.
11. DEBARMENT OF CONTRACTORS AND SUBCONTRACTORS: Contractors or subcontractors may not perform work on a public works project with a subcontractor who is ineligible to perform work on a public project pursuant to Labor Code section 1777.1 or 1777.7. Any Contract on a public works project entered into between a Contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works Contract. Any public money that is paid, or may have been paid to a debarred subcontractor by a Contractor on the Project shall be returned to the CITY. CONTRACTOR shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the project.
12. LABOR/EMPLOYMENT SAFETY: CONTRACTOR shall comply with all applicable laws and regulations of the federal, state, and local government, including Cal/OSHA requirements and requirements for verification of employees’ legal right to work in the United States
CONTRACTOR shall maintain emergency first aid treatment for its employees which complies with the Federal Occupational Safety and Health Act of 1970 (29 U.S.C. § 651 et seq.), and California Code of Regulations, Title 8, Industrial Relations Division 1, Department of Industrial Relations, Chapter 4. CONTRACTOR shall ensure the availability of emergency medical services for its employees in accordance with California Code of Regulations, Title 8, Section 1512.
CONTRACTOR shall submit the Illness and Injury Prevention Program and a Project site specific safety program to CITY prior to beginning Work at the Project site. CONTRACTOR shall
maintain a confined space program that meets or exceeds the CITY Standards. CONTRACTOR shall adhere to CITY’s lock out tag out program
13. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each worker needed to execute the work required by this Agreement as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8.
14. CONTRACTOR'S LIABILITY: The City of Hermosa Beach and its officers, agents and employees ("Indemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workers or employees of CONTRACTOR, of its subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever.
To the fullest extent permitted by law, CONTRACTOR will indemnify Indemnities against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of CONTRACTOR, its agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive negligence on the part of City. In connection therewith:
a. CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees, expert fees and costs incurred in connection therewith. b. CONTRACTOR will promptly pay any judgment rendered against CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of CONTRACTOR hereunder, and CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom.
c. In the event Indemnitees are made a party to any action or proceeding filed or prosecuted against CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action or proceeding together with reasonable attorneys' fees.
Contractor's obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this agreement, to the extent required by Civil
Code section 2782, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City.
So much of the money due to CONTRACTOR under and by virtue of the Contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid.
It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law.
This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees.
CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the CONTRACTOR regardless of any prior, concurrent, or subsequent passive negligence by the Indemnitees.
15. THIRD PARTY CLAIMS. In accordance with Public Contract Code § 9201, CITY will promptly inform CONTRACTOR regarding third-party claims against CONTRACTOR, but in no event later than ten (10) business days after CITY receives such claims. Such notification will be in writing and forwarded in accordance with the “Notice” section of this Agreement. As more specifically detailed in the Contract documents, CONTRACTOR agrees to indemnify and defend the City against any third-party claim.
16. WORKERS COMPENSATION: In accordance with California Labor Code Sections 1860 and 3700, CONTRACTOR and each of its subcontractors will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, CONTRACTOR, by signing this Contract, certifies as follows: "I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Contract.
17. INSURANCE: CONTRACTOR shall procure and maintain for the duration of the Agreement, and for 1 year thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the
work hereunder by the CONTRACTOR, its agents, representatives, employees, or subcontractors.
a. Minimum Scope and Limit of Insurance. Coverage shall be at least as broad as:
i. Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $5,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
ii. Automobile Liability: Insurance Services Office Form CA 0001 covering Code 1 (any auto), with limits no less than $5,000,000 per accident for bodily injury and property damage.
iii. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
iv. Builder’s Risk (Course of Construction) insurance utilizing an “All Risk” (Special Perils) coverage form, with limits equal to the completed value of the project and no coinsurance penalty provisions.
v. Professional Liability (if Design/Build), with limits no less than $2,000,000 per occurrence or claim, and $2,000,000 policy aggregate.
vi. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards) with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate. vii. If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the CITY requires and shall be entitled to the broader coverage and/or the higher limits maintained by CONTRACTOR. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY.
b. Self-Insured Retentions. Self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, either: the CONTRACTOR shall obtain coverage to reduce or eliminate such selfinsured retentions as respects the CITY, its officers, officials, employees, and volunteers; or the CONTRACTOR shall provide a financial guarantee satisfactory to the CITY guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or CITY.
c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions:
i. The CITY, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the CONTRACTOR including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the CONTRACTOR. General liability coverage can be provided in the form of an endorsement to the CONTRACTOR’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
ii. For any claims related to this project, the CONTRACTOR’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the CITY, its officers, officials, employees, and volunteers. Any insurance or selfinsurance maintained by the CITY, its officers, officials, employees, or volunteers shall be excess of the CONTRACTOR’s insurance and shall not contribute with it.
iii. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the CITY. d. Builder’s Risk (Course of Construction) Insurance.
i. CONTRACTOR may submit evidence of Builder’s Risk insurance in the form of Course of Construction coverage. Such coverage shall name the CITY as a loss payee as their interest may appear. ii. If the Project does not involve new or major reconstruction, at the option of the CITY, an Installation Floater may be acceptable. For such projects, a Property Installation Floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery, and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken, or destroyed during the performance of the Work, including during transit, installation, and testing at the CITY’s site.
e. Claims Made Policies. If any coverage required is written on a claims-made coverage form:
i. The retroactive date must be shown, and this date must be before the execution date of the Contract or the beginning of Contract work.
ii. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of Contract work.
iii. If coverage is cancelled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the Contract effective, or start of work date, the CONTRACTOR must purchase extended reporting period coverage for a minimum of five (5) years after completion of Contract work.
iv. A copy of the claims reporting requirements must be submitted to the CITY for review.
v. If the services involve lead-based paint or asbestos identification/remediation, the Contractors Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractors Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.
f. Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to the CITY.
g. Waiver of Subrogation. CONTRACTOR hereby agrees to waive rights of subrogation which any insurer of CONTRACTOR may acquire from CONTRACTOR by virtue of the payment of any loss. CONTRACTOR agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the CITY for all work performed by the CONTRACTOR, its employees, agents and subcontractors.
h. Verification of Coverage. CONTRACTOR shall furnish the CITY with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to CITY before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the CONTRACTOR’s obligation to provide them. The CITY reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time. i. Subcontractors. CONTRACTOR shall require and verify that all subcontractors maintain insurance meeting all requirements stated herein, and CONTRACTOR shall ensure that CITY is an additional insured on
insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13. j. Special Risks or Circumstances. CITY reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other circumstances.
18. ASSIGNMENT: This Contract is not assignable nor the performance of either party's duties delegable without the prior written consent of the other party. Any attempted or purported assignment or delegation of any of the rights of obligations of either party without the prior written consent of the other shall be void and of no force and effect.
19. INDEPENDENT CONTRACTOR: CONTRACTOR is and shall at all times remain as to the CITY, a wholly independent Contractor. Neither the CITY nor any of its agents shall have control of the conduct of CONTRACTOR or any of CONTRACTOR'S employees, except as herein set forth. CONTRACTOR shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of CITY.
20. TAXES: CONTRACTOR is responsible for paying all retail sales and use, transportation, export, import, special or other taxes and duties applicable to, and assessable against any work, materials, equipment, services, processes and operations incidental to or involved in this Contract. CONTRACTOR is responsible for ascertaining and arranging to pay them.
The prices established in the Contract shall include compensation for any taxes CONTRACTOR is required to pay by laws and regulations in effect at the bid opening date.
21. LICENSES: CONTRACTOR represents and warrants to CITY that it has all licenses, permits, qualifications, insurance, and approvals of whatsoever nature which are legally required of CONTRACTOR to practice its profession. CONTRACTOR represents and warrants to CITY that CONTRACTOR shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, permits, insurance, and approvals which are legally required of CONTRACTOR to practice its profession.
CONTRACTOR shall maintain a City of Hermosa Beach business license, if required under CITY ordinance.
Contractors are required by law to be licensed and regulated by the Contractors’ State License Board which has jurisdiction to investigate complaints against Contractors if a complaint regarding a patent act or omission is filed within five (5) years of the date of the alleged violation. A complaint regarding a latent act or omission pertaining to structural defects must be filed within ten (10) years of the date of the alleged violation. Any questions concerning a Contractor may be referred to the Registrar, Contractors’ State License Board, P.O. Box 26000, Sacramento, California 95826.
22. RECORDS: CONTRACTOR shall maintain accounts and records, including personnel, property, and financial records, adequate to identify and account for all costs pertaining to this Agreement and such other records as may be deemed necessary by CITY or any authorized representative, and will be retained for four years after the expiration of this
Agreement. All such records shall be made available for inspection or audit by CITY at any time during regular business hours.
23. SEVERABILITY. If any portion of these Contract documents are declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect.
24. WHOLE AGREEMENT: This Agreement supersedes any and all other agreements either oral or written, between the parties and contains all of the covenants and agreements between the parties pertaining to the work of improvements described herein. Each party to this Contract acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that any other agreement, statements or promise not contained in this Contract shall not be valid or binding. Any modifications of this Contract will be effective only if signed by the party to be charged.
25. AUTHORITY: CONTRACTOR affirms that the signatures, titles, and seals set forth hereinafter in execution of this Agreement represent all individuals, firm members, partners, joint ventures, and/or corporate officers having a principal interest herein. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and to bind each respective party. This Agreement may be modified by written amendment. CITY’s city manager may execute any such amendment on CITY’s behalf.
26. NOTICES: All notices permitted or required under this Agreement shall be in writing, and shall be deemed made when delivered to the applicable party’s representative as provided in this Agreement. Additionally, such notices may be given to the respective parties at the following addresses, or at such other addresses as the parties may provide in writing for this purpose. Such notices shall be deemed made when personally delivered or when mailed forty-eight (48) hours after deposit in the U.S. mail, first-class postage prepaid, and addressed to the party at its applicable address.
CITY OF HERMOSA BEACH
1315 Valley Drive
Hermosa Beach, CA 90254
Attention: ________________________ Project Manager
CONTRACTOR:
__________________________________________
__________________________________________
Attention: __________________________________
27. DISPUTES. Effective January 1, 1991, Section 20104 et seq., of the California Public Contract Code prescribes a process utilizing informal conferences, non-binding judicial supervised mediation, and judicial arbitration to resolve disputes on construction claims of $375,000 or less. Effective January 1, 2017, Section 9204 of the Public Contract Code prescribes a process for negotiation and mediation to resolve disputes on construction claims. The intent of this Section is to implement Sections 20104 et seq. and Section 9204 of the California Public Contract Code. This Section shall be construed to be consistent with said statutes.
Claims. For purposes of this Section, “Claim” means a separate demand by CONTRACTOR, after a change order duly requested in accordance with the terms of this Contract has been denied by the CITY, for (A) a time extension, (B) payment of money or damages arising from Work done by or on behalf of CONTRACTOR pursuant to the Contract, or (C) an amount the payment of which is disputed by the CITY. A “Claim” does not include any demand for payment for which CONTRACTOR has failed to provide notice, request a change order, or otherwise failed to follow any procedures contained in the Contract Documents. Claims governed by this Section may not be filed unless and until CONTRACTOR completes all procedures for giving notice of delay or change and for the requesting of a time extension or change order, including but not necessarily limited to the change order procedures contained herein, and CONTRACTOR’s request for a change has been denied in whole or in part. Claims governed by this Section must be filed no later than fourteen (14) days after a request for change has been denied in whole or in part or after any other event giving rise to the Claim. The Claim shall be submitted in writing to the CITY and shall include on its first page the following in 16 point capital font: “THIS IS A CLAIM.” Furthermore, the claim shall include the documents necessary to substantiate the claim. Nothing in this Section is intended to extend the time limit or supersede notice requirements otherwise provided by Contract for the filing of claims, including all requirements pertaining to compensation or payment for extra Work, disputed Work, and/or changed conditions. Failure to follow such Contractual requirements shall bar any claims or subsequent lawsuits for compensation or payment thereon.
Supporting Documentation. The CONTRACTOR shall submit all claims in the following format:
Summary of claim merit and price, reference Contract Document provisions pursuant to which the claim is made
List of documents relating to claim:
Specifications
Drawings
Clarifications (Requests for Information)
Schedules
Other
Chronology of events and correspondence
Analysis of claim merit
Analysis of claim cost
Time impact analysis in CPM format
If CONTRACTOR’s claim is based in whole or in part on an allegation of errors or omissions in the Drawings or Specifications for the Project, CONTRACTOR shall provide a summary of the percentage of the claim subject to design errors or omissions and shall obtain a certificate of merit in support of the claim of design errors and omissions.
Cover letter and certification of validity of the claim, including any claims from subcontractors of any tier, in accordance with Government Code section 12650 et seq.
City’s Response. Upon receipt of a claim pursuant to this Section, CITY shall conduct a reasonable review of the claim and, within a period not to exceed 45 days, shall provide CONTRACTOR a written statement identifying what portion of the claim is disputed and what portion is undisputed.
Any payment due on an undisputed portion of the claim will be processed and made within 60 days after the public entity issues its written statement.
If CITY needs approval from its governing body to provide the CONTRACTOR a written statement identifying the disputed portion and the undisputed portion of the claim, and the governing body does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt requested, CITY shall have up to three days following the next duly publicly noticed meeting of the governing body after the 45-day period, or extension, expires to provide CONTRACTOR a written statement identifying the disputed portion and the undisputed portion.
Within 30 days of receipt of a claim, CITY may request in writing additional documentation supporting the claim or relating to defenses or claims CITY may have against the CONTRACTOR.
If additional information is thereafter required, it shall be requested and provided pursuant to this subdivision, upon mutual agreement of CITY and the CONTRACTOR.
CITY’s written response to the claim, as further documented, shall be submitted to CONTRACTOR within 30 days (if the claim is less than $50,000, within 15 days) after receipt of
the further documentation, or within a period of time no greater than that taken by CONTRACTOR in producing the additional information or requested documentation, whichever is greater.
Meet and Confer. If the CONTRACTOR disputes CITY’s written response, or CITY fails to respond within the time prescribed, the CONTRACTOR may so notify CITY, in writing, either within 15 days of receipt of CITY’s response or within 15 days of CITY’s failure to respond within the time prescribed, respectively, and demand an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand, CITY shall schedule a meet and confer conference within 30 days for settlement of the dispute.
Mediation. Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, CITY shall provide the CONTRACTOR a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after CITY issues its written statement. Any disputed portion of the claim, as identified by CONTRACTOR in writing, shall be submitted to nonbinding mediation, with CITY and CONTRACTOR sharing the associated costs equally. CITY and CONTRACTOR shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing unless the parties agree to select a mediator at a later time.
If the Parties cannot agree upon a mediator, each Party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each Party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator.
For purposes of this section, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the Parties in dispute resolution through negotiation or by issuance of an evaluation. Any mediation utilized shall conform to the timeframes in this section.
Unless otherwise agreed to by CITY and CONTRACTOR in writing, the mediation conducted pursuant to this section shall excuse any further obligation under Section 20104.4 to mediate after litigation has been commenced.
The mediation shall be held no earlier than the date CONTRACTOR completes the Work or the date that CONTRACTOR last performs Work, whichever is earlier. All unresolved claims shall be considered jointly in a single mediation unless a new unrelated claim arises after mediation is completed.
Procedures After Mediation. If following the mediation, the claim or any portion remains in dispute, CONTRACTOR must file a claim pursuant to Chapter 1 (commencing with Section 900) and Chapter 2 (commencing with Section 910) of Part 3 of Division 3.6 of Title 1 of the Government Code. For purposes of those provisions, the running of the period of time within which a claim must be filed shall be tolled from the time CONTRACTOR submits his or her written claim pursuant to subdivision (a) until the time the claim is denied, including any period of time utilized by the meet and confer conference or mediation.
Civil Actions. The following procedures are established for all civil actions filed to resolve claims subject to this Section:
Within 60 days, but no earlier than 30 days, following the filing or responsive pleadings, the court shall submit the matter to non-binding mediation unless waived by mutual stipulation of both parties or unless mediation was held prior to commencement of the action in accordance with Public Contract Code section 9204 and the terms of these procedures.. The mediation process shall provide for the selection within 15 days by both parties of a disinterested third person as mediator, shall be commenced within 30 days of the submittal, and shall be concluded within 15 days from the commencement of the mediation unless a time requirement is extended upon a good cause showing to the court.
If the matter remains in dispute, the case shall be submitted to judicial arbitration pursuant to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, notwithstanding Section 1114.11 of that code. The Civil Discovery Act of 1986 (Article 3 (commencing with Section 2016) of Chapter 3 of Title 3 of Part 4 of the Code of Civil Procedure) shall apply to any proceeding brought under this subdivision consistent with the rules pertaining to judicial arbitration.
In addition to Chapter 2.5 (commencing with Section 1141.10) of Title 3 of Part 3 of the Code of Civil Procedure, (A) arbitrators shall, when possible, be experienced in construction law, and (B) any party appealing an arbitration award who does not obtain a more favorable judgment shall, in addition to payment of costs and fees under that chapter, also pay the attorney’s fees on appeal of the other party.
Government Code Claims. In addition to any and all Contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, CONTRACTOR must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the CITY. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by CONTRACTOR. If no such Government Code claim is submitted, or if any prerequisite Contractual requirements are not otherwise satisfied as specified herein, CONTRACTOR shall be barred from bringing and maintaining a valid lawsuit against the CITY. A Government Code claim must be filed no earlier than the date the work is completed or the date CONTRACTOR last performs work on the Project, whichever occurs first.
A Government Code claim shall be inclusive of all unresolved claims unless a new unrelated claim arises after the Government Code claim is submitted.
Non-Waiver. CITY’s failure to respond to a claim from CONTRACTOR within the time periods described in this Section or to otherwise meet the time requirements of this Section shall result in the claim being deemed rejected in its entirety. CITY’s failure to respond shall not waive CITY’s rights to any subsequent procedures for the resolution of disputed claims.
24. NON-DISCRIMINATION: Contractor represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests
protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. A violation of this section exposes CONTRACTOR to the penalties provided for in Labor Code Section 1735.
25. TERMINATION: This Contract may be terminated by CITY at any time, either with our without cause, by giving CONTRACTOR three (3) days advance written notice. In the event of termination by CITY for any reason other than the fault of CONTRACTOR, CITY shall pay CONTRACTOR for all Work performed up to that time as provided herein. In the event of breach of the Contract by Contractor, CITY may terminate the Contract immediately without notice, may reduce payment to CONTRACTOR in the amount necessary to offset CITY’s resulting damages, and may pursue any other available recourse against CONTRACTOR. CONTRACTOR may not terminate this Contract except for cause. In the event this Contract is terminated in whole or in part as provided, CITY may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. Further, if this Contract is terminated as provided, CITY may require CONTRACTOR to provide all finished or unfinished documents, data, diagrams, drawings, materials or other matter prepared or built by CONTRACTOR in connection with its performance of this Contract.
26. ANTI-TRUST CLAIMS: This provision shall be operative if this Contract Agreement is applicable to California Public Contract Code Section 7103.5. In entering into this Contract Agreement to supply goods, services or materials, Contractor hereby offers and agrees to assign to the Agency all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the Contract Agreement. This assignment shall be made and become effective at the time the Agency tender final payment to Contractor, without further acknowledgment by the Parties.
27. NO THIRD PARTY BENEFICIARY. This Contract and every provision herein is for the exclusive benefit of the Contractor and the City and not for the benefit of any other party.
There will be no incidental or other beneficiaries of any of the Contractor’s or the City’s obligations under this Contract.
28. TIME IS OF ESSENCE. Time is of the essence for each and every provision of the Contract Documents.
29. FORCE MAJEURE. If CONTRACTOR is delayed in the performance or progress of the work by a Force Majeure Event, then the CONTRACTOR shall be entitled to a time extension, as provided in the Contract documents, when the work stopped is on the critical path and shall not be charged liquidated damages. Such a non-compensable adjustment shall be CONTRACTOR’s sole and exclusive remedy for such delays and the CONTRACTOR will not receive an adjustment to the Contract price or any other compensation. Contractor must submit a timely request in accordance with the requirements of the Contract documents. A Force Majeure Event shall mean an event that
materially affects a party’s performance and is one or more of the following: (1) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the work); (4) pandemics, epidemics or quarantine restrictions; and (5) strikes and other organized labor action occurring at the project site and the effects thereof on the work, only to the extent such strikes and other organized labor action are beyond the control of CONTRACTOR and its subcontractors, of every tier, and to the extent the effects thereof cannot be avoided by use of replacement workers. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of the City in its capacity as a municipal authority.
30. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE. Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work.
31. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by facsimile transmission. Such facsimile signature will be treated in all respects as having the same effect as an original signature.
32. GOVERNING LAW: This Agreement shall be governed by the laws of the State of California, and exclusive venue for any action involving this Contract will be in Los Angeles County.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures.
State of California
CONTRACTOR'S License No. __
CONTRACTOR
_________________ By: ____________________________________________ Date TITLE
CITY OF HERMOSA BEACH, CALIFORNIA
_________________ By: ____________________________________________ Date MAYOR
ATTEST:
By: ____________________________________________
Date CITY CLERK
CONTRACTOR'S Business Phone
Emergency Phone at which CONTRACTOR can be reached at any time: ( ) APPROVED AS TO FORM:
_______________________________________________________________
CITY ATTORNEY
__________________
Date
CITY OF HERMOSA BEACH
RESOLUTION NO. 25-XXXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA APPROVING THE CONSTRUCTION OF CIP 630
COMMUNITY CENTER GAS REPAIRS PROJECT PURSUANT TO
GOVERNMENT CODE SECTION 830.6 AND ESTABLISHING A PROJECT
PAYMENT ACCOUNT
WHEREAS, The City solicited competitive bids for the Community Center Gas Repairs Project; and
WHEREAS, Bids were received and opened publicly on August 14, 2025, and New Power Contracting for Building Mechanicals was chosen as the lowest responsible and responsive bidder;
WHEREAS, The City Council, desires to confirm City staff’s decision and award the construction contract to the lowest responsible and responsive bidder, New Power Contracting for Building Mechanicals, for the Community Center Gas Repairs Project;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. On August 14, 2025 the City received a total of two (2) bids which are summarized below:
BIDDER BID AMOUNT
New Power Contracting for Building Mechanicals $233,000.00 ACCO Engineered Systems, Inc. $254,916.00
SECTION 2. The City Council wishes to obtain the immunities set forth in Government Code § 830.6 with regards to the plans and construction of the Project. The City Engineer finds that the plans are complete and the Project may be constructed.
SECTION 3. Design Immunity; Authorization
A. The design and plans for the Project are determined to be consistent with the City’s standards and are approved;
B. The design approval set forth in this Resolution occurred before actual work on the Project construction commenced;
C. The approval granted by this Resolution conforms with the City’s General Plan;
D. The City Engineer, or designee, is authorized to act on the City’s behalf in approving any alterations or modifications of the design and plans approved by this Resolution; and
E. The approval and authorization granted by this Resolution is intended to avail the City of the immunities set forth in Government Code § 830.6.
SECTION 4. For purposes of the Contract Documents administering the Project, the City establishes an account containing sufficient monies from the current fiscal year budget to pay for the project. This Account is the sole source of funds available for the Construction Sum as defined in the Contract Document administering the Project.
SECTION 5. The Project is exempt under the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines section 15301 (Existing Facilities). The project scope involves functional improvements to the existing parking structure. No exceptions to the CEQA exemption apply.
SECTION 5. The City Clerk is directed to certify the adoption of this Resolution.
SECTION 6. This Resolution will become effective immediately upon adoption.
PASSED, APPROVED, and ADOPTED on this 9
th day of September, 2025.
Mayor Rob Saemann
PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Myra Maravilla Todd Leishman,
City Clerk Interim City Attorney
14 IV. BID DOCUMENTS
A. PROPOSAL
CIP NO. 630
COMMUNITY CENTER GAS LINE REPAIRS
CONTRACTOR: Date: ___________________
TO: City of Hermosa Beach
Acting Pursuant to Authority Delegated by the City Council Hermosa Beach, California, 90254
Ladies and Gentlemen:
The undersigned declares that he/she has carefully examined the location of the proposed work and that he/she has examined the Plans and Specifications, has read the Contract Documents, and hereby agrees to furnish all labor, materials, equipment, tools, transportation, and services to do all work required for:
CIP NO. 630
COMMUNITY CENTER GAS LINE REPAIRS
In accordance with the Plans and Specifications prepared by the Engineer, in accordance with the Special Provisions, the Contract Documents, and in accordance with the Standard Specifications for Public Works Construction 2021, Unified Building Code for Construction (current edition) (except Sections 1-9), and the requirements of the Engineer under said documents, for the prices shown herein.
The Contractor also certifies that he/she is registered with the Department of Industrial Relations.
All work shall be completed within 35 working days from the date the Notice to Proceed is issued by the Engineer.
Contractor Signature PWCR Registration Number
New Power Contracting For Building Mechanicals August 12, 2025 1001013268
2025.07.30
20:34:16 -07'00'
15 B. BID SCHEDULE
CIP NO. 630
COMMUNITY CENTER GAS LINE REPAIRS
TOTAL BASE BID IN FIGURES
TOTAL BASE BID IN WORDS
Contractor Name:
In case of any discrepancy between the words and the figures, the words shall prevail. If the unit price and the total amount for any item are not in agreement, the unit price alone shall be considered to represent the Bidder’s intention, and all totals will be corrected to conform thereto. Attached hereto is cash, a certified check, a cashier's check, or a Bidder's bond in the amount of
__________________________________________________Dollars, said amount being not less than ten (10) percent of the amount bid. It is agreed a portion equal to the difference between the low bid and second low bid shall be retained as liquidated damages by the City if the undersigned fails or refuses to execute the Contract and furnish the required bonds and certificates of insurance within the time provided.
Contractor Signature: __________________________________________ PW Registration #:
State License #: _________
Contractor Company Name: __________________________________________ Item
No.
Estimated
Quantity
Unit Description of Work Unit
Price Total
1 1 LS
Mobilization
(Not to exceed 5% of the total
base bid amount)
- $
2 1 LS
Provide labor, material, tools,
equipment and all necessary
incidentals to complete
replacement of gas piping in
the City of Hermosa Beach
Community Center Building
per plans and specifications
- $
$5,000.00
$228,000
New Power Contracting For Building Mechanicals
10%
New Power Contracting For Building Mechanicals
1001013268
1100150
$5,000.00
$228,000
$233,000.00
Two Hundred and Thirty Three Thousand USD
2025.08.12
10:42:00 -07'00'
19 D. BIDDER'S ASSURANCE
CIP NO. 630
COMMUNITY CENTER GAS LINE REPAIRS
FROM:
Name of Bidder:
Business Address:
Telephone No:
TO:
Acting Pursuant to Authority Delegated by the City Council c/o City Hall
City of Hermosa Beach, California
Acting Pursuant to Authority Delegated by the City Council :
Pursuant to your published Notice Inviting Bids for: CIP NO. 630 COMMUNITY
CENTER GAS LINE REPAIRS
The undersigned declares that he/she has carefully examined the location of the proposed work; that he/she has carefully examined the Plans and Specifications, and read the accompanying Instructions to Bidders and hereby proposes to furnish all materials, machinery, tools, labor, and services and do all the work necessary to complete the project in accordance with said Plans and Specifications and other Contract Documents at the item prices on the Bid Schedule.
BY: TITLE:
New Power Contracting For Building Mechanicals
8187399196
21021Vanowen Street Unit D204
Canoga Park CA, 91303
Salam Sabbagh CEO
20 E. BIDDER'S DECLARATION
CIP NO. 630
COMMUNITY CENTER GAS LINE REPAIRS
It is understood and agreed that:
1. The undersigned has carefully examined all documents which will form a part of the Contract; namely, the Notice Inviting Bids, the Instructions to Bidders, this Proposal, the Bid Bond, the Contract, the Faithful Performance Bond, Warranty Bond, the Payment Bond, the federal requirements, if any, the Plans and Specifications, the Special Provisions, and the Technical Provisions.
2. The undersigned has, by investigation at the site of the work and otherwise, satisfied himself as to the nature and location of the work and fully informed himself as to all conditions and matters, which can in any way affect the work or the cost thereof.
3. The undersigned fully understands the scope of work and has checked carefully all words and figures inserted in this Proposal and he further understands that the City will not be responsible for any errors or omissions in the preparation of the Proposal.
4. The undersigned agrees and acknowledges that he is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and that the undersigned will comply with such provisions before commencing the performance of the Contract if it is awarded to the undersigned.
The undersigned will execute the Contract and furnish the required statutory bonds and certificates of insurance within the period of time specified in the Contract Documents.
The undersigned will begin work after award of Contract and a Notice to Proceed has been given as herein specified and will complete said work within the time specified in the Bidding Documents.
5. The undersigned certifies that this Proposal is genuine and not sham or collusive, or made in the interest or on behalf of a person not herein named, and the undersigned has not directly or indirectly induced or solicited any other Bidder to put in a sham bid nor induced any other person, firm, or corporation to refrain from bidding.
6. The undersigned will accept an award and enter into a Contract for all work scheduled herein on which he puts in a bid. The awards for such work are to be entirely at the discretion of the Owner after evaluation of the bids as submitted. The undersigned agrees that the Owner shall recover or retain as liquidated damages an amount equal to the difference between the low bid and amount of the bid of the Bidder with whom the City enters into a Contract, and the surplus, if any, shall be returned to the lowest Bidder in accordance with the provisions of the Public Contract Code section 20174 in the event of his failure to execute a Contract and furnish required bonds and insurance therefor within the time provided.
7. This bid will not be withdrawn within a period of ninety (90) days after the date of its
21 proper opening by the City.
8. The undersigned Bidder stated under penalty of perjury that the representations made in submitting this bid are, to the best of his/her knowledge, true, accurate, and complete.
Respectfully submitted,
Contractor's Business Name Contractor Signature Title
Business Address: Street By Title
City State Zip Contractor's License No. and
Classification
Business Phone Number Date
Name Title Residence: Street
City State Zip Residence Phone Number
Note: If the bid is made by an individual, it must be signed with the full name of the Bidder, whose address must be given: if it is made by a firm, it must be signed in the copartnership's name by a general partner thereof, who shall also sign his or her own name, and the name and full address of each member must be given; and if it is made by a corporation, it must be signed by a properly authorized officer, the corporate name shall be set forth, and the corporate seal shall be affixed.
New Power Contracting for Building Mechanicals CEO
21021Vanowen St. APT D204
Canoga Park CA, 91303
Salam Sabbagh CEO
1100150
C36 and C20
8187399196 August 12, 2025
2025.07.30
10:43:17 -07'00'
22 F. CERTIFICATE OF NON-DISCRIMINATION BY CONTRACTORS
CIP NO. 630
COMMUNITY CENTER GAS LINE REPAIRS
As suppliers of goods or services to the City, the firm listed below certifies that it does not discriminate in its employment with regard to race, color, religion, sex, or national origin; that it is in compliance with all applicable federal, state, and local directives, and executive orders regarding non-discrimination in employment; and that it agrees to pursue positively and aggressively the principle of equal opportunity in employment.
We agree specifically:
1. To establish or observe employment policies which affirmatively promote opportunities for minority persons at all job levels.
2. To communicate this policy to all persons concerned, including all company employees, outside recruiting services, especially those serving minority communities, and to the minority communities at large.
3. To take affirmative steps to hire minority employees within the company.
FIRM
TITLE OF PERSON SIGNING
SIGNATURE
DATE
Please include any additional information available regarding equal opportunity employment programs now in effect within your company:
New Power Contracting For Building Mechanicals
Owner
August 12, 2025
2025.08.12
08:47:14 -07'00'
23 G. CERTIFICATION OF PRINCIPAL
CIP NO. 630
COMMUNITY CENTER GAS LINE REPAIRS
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Workers' Compensation or to undertake selfinsurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract. (Section 1861, Labor Code.)
Signature:
Name:
Title:
Name of Company: New Power Contracting For Building Mechanicals Salam Sabbagh
Owner
2025.08.12
08:48:14 -07'00'
24 H. DECLARATION OF ELIGIBILITY TO CONTRACT
[Labor Code Section 1777.1; Public Contract Code Section 6109] CIP NO. 630
COMMUNITY CENTER GAS LINE REPAIRS
The undersigned, a duly authorized representative of the Contractor, certifies and declares that:
1. The undersigned Contractor is aware of Section 1771.1 and 1777.7 of the California Labor Code, which prohibit a Contractor or subcontractor who has been found by the Labor Commissioner or the Director of Industrial Relations to be in violation of certain provisions of the Labor Code, from bidding on, being awarded, or performing work as a subcontractor on a public works project for specified periods of time.
2. The undersigned Contractor is not ineligible to bid on, be awarded or perform work as a subcontractor on a public works project by virtue of the foregoing provisions of Sections 1771.1 or 1777.7 of the California Labor Code or any other provision of law.
3. The undersigned Contractor is aware of California Public Contract Code Section 6109, which states:
“(a) A public entity, as defined in Section 1100 [of the Public Contract Code], may not permit a Contractor or subcontractor who is ineligible to bid or work on, or be awarded, a public works project pursuant to Section 1777.1 or 1777.7 of the Labor Code to bid on, be awarded, or perform work as a subcontractor on, a public works project. Every public works project shall contain a provision prohibiting a Contractor from performing work on a public works project with a subcontractor who is ineligible to perform work on the public works project pursuant to Section 1771.1 or 1777.7 of the Labor Code.” “(b) Any Contract on a public works project entered into between a Contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works Contract, and any public money that may have been paid to a debarred subcontractor by a Contractor on the project shall be returned to the awarding body. The Contractor shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the project.”
4. The undersigned Contractor has investigated the eligibility of each and every subcontractor the undersigned Contractor intends to use on this public works project, and determined that none of them is ineligible to perform work as a subcontractor on a public works project by virtue of the foregoing provisions of the Public Contract Code, Sections 1771.1 or 1777.7 of the Labor Code, or any other provision of law.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed this day of
, at (place of execution),
California.
Signature:
Name:
August 4,2025 Los Angeles
Declaration
Salam Sabbagh
2025.07.30
11:33:39 -07'00'
25 Title:
Name of Company: New Power Contracting For Building Mechanicals Owner
26 I. NON-COLLUSION DECLARATION
CIP NO. 630
COMMUNITY CENTER GAS LINE REPAIRS
The undersigned declares:
I am the ___________________ of ______________________________, the party making the foregoing Bid.
The Bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The Bid is genuine and not collusive or sham. The Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham bid. The Bidder has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham bid, or to refrain from bidding.
The Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the Bid Price of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the Bid Price, or of that of any other Bidder. All statements contained in the Bid are true. The Bidder has not, directly or indirectly, submitted his or her Bid Price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a Bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the Bidder.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on __________ [date], at ___________________ [city], ___________________ [state].
NAME OF BIDDER
SIGNATURE OF BIDDER
ADDRESS OF BIDDER
CITY STATE ZIP
Canoga Park
Owner of New Power Contracting For Building Mechanicals California
August 4,2025
Salam Sabbagh
21021Vanowen Street Unit D204
Canoga Park , California 90303
2025.07.30
11:47:47 -07'00'
27 J. REFERENCES OF WORK
CIP NO. 630
COMMUNITY CENTER GAS LINE REPAIRS
Provide names, addresses, phone numbers and email addresses for at least three public agencies for which Bidder has performed similar work within the past five years.
All contact information must be current.
1. _______________________________________________________________________ Name and Address of Public Agency
_________________________________________________________________________ Name and Telephone Number of Public Agency’s Project Manager _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ Name and Detailed Description of Project
___________________________________ ___________________________________ Original Contract Amount Original Date of Completion
________________________ ___________________________________ Final Contract Amount Final Date of Completion
Number of Change Orders ____________
2.______________________________________________________________________ Name and Address of Public Agency
_________________________________________________________________________ Name and Telephone Number of Public Agency’s Project Manager _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ Name and Detailed Description of Project
___________________________________ ___________________________________ Removal and Installation of Eighty-Eight (88) Gas Tankless Domestic Hot Water Heaters CALIFORNIA STATEUNIVERSITY NORTHRIDGE 18111 Nordhoff St., Northridge, CA 91330 Mr.Ceicil Rucker/8186775311
at CSUN RFP 2322
$618,000.00 August , 30, 2024
$788,000.00 Sepetember 30, 2024
Two
City of Needles 817Third Street, Needles, CA 92363
Ms. Kathy Raash (760) 3265700
Public Restroom Sewer Plumbing Replacment
24,750.00 October 22, 2023
28 Original Contract Amount Original Date of Completion ________________________ ___________________________________ Final Contract Amount Final Date of Completion
Number of Change Orders ____________
3.________________________________________________________________________ Name and Address of Public Agency
_________________________________________________________________________ Name and Telephone Number of Public Agency’s Project Manager _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ Name and Detailed Description of Project
___________________________________ ___________________________________ Original Contract Amount Original Date of Completion
________________________ ___________________________________ Final Contract Amount Final Date of Completion
Number of Change Orders ____________
For additional References, please add separate sheets.
NAME OF BIDDER
SIGNATURE OF BIDDER DATE
29,000.00 October 22, 2023
One
MUPU Elemantary School District North Ojai Road Santa Paula 4410 Mr. Orlando Delon 8059109438
Pipe Line Plumbing Project, Carbon Steel Fire Water and Ductile Iron Potable Water 97,546.00
100,046.00
One
September 15, 2023
September 15, 2023
Salam Sabbagh
August 12, 2025
2025.07.30
13:13:09
-07'00'
29 K. SUBCONTRACTORS LIST
CIP NO. 630
COMMUNITY CENTER GAS LINE REPAIRS
In compliance with the "Subletting and Subcontracting Fair Practices Act" being Sections 4100-4113 of the Government Code of the State of California, and any amendments thereto, each Bidder shall set forth below: (a) the name and location of the place of business, (b) the California Contractor license number, (c) the DIR public works Contractor registration number unless exempt pursuant to Labor Code Sections 1725.5 and 1771.1, and (d) the portion of the work which will be done by each subcontractor who will perform work or labor or render service to the prime Contractor in or about the construction of the work or improvement in an amount in excess of one-half (1/2) of one percent (1%) of the prime Contractor's total bid, and shall further set forth the portion of the work which will be done by each subcontractor. Only one subcontractor for each such portion shall be listed.
Notwithstanding the foregoing, if the work involves the construction of streets and highways, then the Bidder shall list each subcontractor who will perform work or labor or render service to the Bidder in or about the work in an amount in excess of one-half of one percent (0.5%) of the Bidder’s Total Bid Price or $10,000, whichever is greater. No additional time shall be granted to provide the below requested information.
If the Contractor fails to specify a subcontractor for any portion of the work to be performed under the Contract, he shall be deemed to have agreed to perform such portion himself, and he shall not be permitted to subcontract that portion of the work except under the conditions hereinafter set forth.
Subletting or subcontracting of any portion of the work to which subcontractor was designated in the original bid shall only be permitted in cases of public emergency or necessity, and then only after a finding reduced to writing as a public record of the legislative body of the Owner.
We propose to use the following listed subcontractors as per Public Contract Code Section 4100 et seq.: List all Subcontractors. The subcontractor shall be licensed for the type of work they are performing.
Sub-Contractors Name: Address:
Description of Work:
CSLB Contractor License No. DIR Registration No.
Phone No. Dollar Amount of Work & % of Work
Troy Roofing Inc
1066E. Edna Pl
Covina, CA 91724
Roof Drilling and Water Proofing
2000013990
6265433063
1035092 C39
$9,000.00 4%
30 Sub-Contractors Name: Address:
Description of Work:
CSLB Contractor License No. DIR Registration No.
Phone No. Dollar Amount of Work & % of Work
Sub-Contractors Name: Address:
Description of Work:
CSLB Contractor License No. DIR Registration No.
Phone No. Dollar Amount of Work & % of Work
Sub-Contractors Name: Address:
Description of Work:
CSLB Contractor License No. DIR Registration No.
Phone No. Dollar Amount of Work & % of Work
Sub-Contractors Name: Address:
Description of Work:
CSLB Contractor License No. DIR Registration No.
Phone No. Dollar Amount of Work & % of Work
31 Percent of work to be performed by sub-Contractors: % (Note: 50% of work is required to be performed by general Contractor) For additional Sub-Contractors, please add additional sheet(s) 4%
32 L. IRAN CONTRACTING ACT CERTIFICATION
(Public Contract Code Section 2200 et seq.)
As required by California Public Contract Code Section 2204, the Contractor certifies subject to penalty for perjury that the option checked below relating to the Contractor’s status in regard to the Iran Contracting Act of 2010 (Public Contract Code Section 2200 et seq.) is true and correct:
The Contractor is not:
(1) identified on the current list of person and entities engaged in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203; or
(2) a financial instruction that extends, for 45 days or more, credit in the amount of $20,000,000 or more to any other person or entity identified on the current list of persons and entities engaging in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203, if that person or entity uses or will use the credit to provide goods or services in the energy sector in Iran.
The City has exempted the Contractor from the requirements of the Iran Contracting Act of 2010 after making a public finding that, absent the exemption, the City will be unable to obtain the goods and/or services to be provided pursuant to the Contract.
The amount of the Contract payable to the Contractor for the Project does not exceed $1,000,000.
Signature:
Printed Name:
Title:
Firm Name:
Date:
Note: In accordance with Public Contract Code Section 2205, false certification of this form shall be reported to the California Attorney General and may result in civil penalties equal to the greater of $250,000 or twice the Contract amount, termination of the Contract and/or ineligibility to bid on Contracts for three years.
X
August 12, 2025
New Power Contracting For Building Mechanicals
Salam Sabbagh
Owner
2025.08.12
09:42:04
-07'00'
33 M. PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION Pursuant to Labor Code sections 1725.5 and 1771.1, all Contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a Contract to perform public work must be registered with the Department of Industrial Relations. See http://www.dir.ca.gov/Public-Works/PublicWorks.html for additional information.
No bid will be accepted nor any Contract entered into without proof of the Contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work.
Bidder hereby certifies that it is aware of the registration requirements set forth in Labor Code sections 1725.5 and 1771.1 and is currently registered as a Contractor with the Department of Industrial Relations.1
Name of Bidder: ________________________________________ DIR Registration Number: ________________________________ DIR Registration Expiration: ______________________________ Small Project Exemption: ______ Yes or ______ No
Unless Bidder is exempt pursuant to the small project exemption, Bidder further acknowledges:
1. Bidder shall maintain current DIR registration for the duration of the project.
2. Bidder shall maintain a current DIR registration for the duration of the project.
3. Bidder shall include the requirements of Labor Code sections 1725.5 and 1771.1 in its Contract with subcontractors and ensure that all subcontractors are registered at the time of bid opening and maintain registration status for the duration of the project.
4. Failure to submit this form or comply with any of the above requirements may result in a finding that the bid is non-responsive.
Name of Bidder
Signature
Name and Title
Dated
1 If the Project is exempt from the Contractor registration requirements pursuant to the small project exemption under Labor Code Sections 1725.5 and 1771.1, please mark “Yes” in response to “Small Project Exemption.” Salam Sabbagh
1001013268
06302027
X
New Power Contracting For Building Mechanicals
Salam Sabbagh/Owner
August 12, 2025
2025.08.12
10:00:05 -07'00'
34 N. FLEET COMPLIANCE CERTIFICATION
The California Air Resources Board (“CARB”) implemented amendments to the In-Use OffRoad Diesel-Fueled Fleets Regulations (“Regulation”) which are effective on January 1, 2024 and apply broadly to all self-propelled off road diesel vehicles 25 horsepower or greater and other forms of equipment used in California. A copy of the Regulation is available at https://ww2.arb.ca.gov/sites/default/files/barcu/regact/2022/off-roaddiesel/appa-1.pdf. Bidders are required to comply with all CARB and Regulation requirements, including, without limitation, all applicable sections of the Regulation, as codified in Title 13 of the California Code of Regulations section 2449 et seq. throughout the term of the Project. Bidders must provide, with their Bid, copies of Bidder’s and all listed subcontractors the most recent, valid Certificate of Reported Compliance (“CRC”) issued by CARB. Failure to provide valid CRCs as required herein may render the Bid non-responsive.
INSTRUCTIONS TO BIDDERS
COMPLIANCE WITH CARB REGULATIONS
The City is a Public Works Awarding Body, as defined under Title 13 California Code of Regulations section 2449(c)(46). Accordingly, Bidders must submit, with their Bids, a valid Certificate of Reported Compliance (“CRC”) for the Bidder’s and its listed subcontractors fleet (including any applicable leased equipment or vehicles) . Bidder must complete and submit the Fleet Compliance Certification, on the form included in the bid package. Failure to provide a valid CRC for the Bidder’s fleet, and for the fleets of all listed subcontractors, or failure to complete the Fleet Compliance Certification, may render the Bid non-responsive.
Fleet Compliance Certification.
Bidder hereby acknowledges that they have reviewed the California Air Resources Board’s policies, rules and regulations and are familiar with the requirements of Title 13, California Code of Regulations, Division 3, Chapter 9, effective on January 1, 2024 (the “Regulation”). Bidder hereby certifies, subject to penalty for perjury, that the option checked below relating to the Bidder’s fleet, and/or that of their subcontractor(s) (“Fleet”) is true and correct:
The Fleet is subject to the requirements of the Regulation, and the appropriate Certificate(s) of Reported Compliance have been attached hereto.
The Fleet is exempt from the Regulation under section 2449.1(f)(2), and a signed description of the subject vehicles, and reasoning for exemption has been attached hereto.
Bidder and/or their subcontractor is unable to procure R99 or R100 renewable diesel fuel as defined in the Regulation pursuant to section 2449.1(f)(3). Bidder shall keep detailed records describing the normal refueling methods, their attempts to procure renewable diesel fuel and proof that shows they were not able to procure renewable diesel (i.e. third party correspondence or vendor bids).
35 The Fleet is exempt from the requirements of the Regulation pursuant to section 2449(i)(4) because this Project has been deemed an Emergency, as defined under section 2449(c)(18). Bidder shall only operate the exempted vehicles in the emergency situation and records of the exempted vehicles must be maintained, pursuant to section 2449(i)(4).
The Fleet does not fall under the Regulation or are otherwise exempted and a detailed reasoning is attached hereto.
Name of Bidder:_________________________________________________ Signature: __________________________________________________ Name: __________________________________________________ Title: __________________________________________________ Date: __________________________________________________ New Power Contracting for Building Mechanicals
Salam Sabbagh
CEO
August 12, 2025
Our company and our
subcontractors do not
operate any off-road
diesel vehicles covered
under CARB Title 13,
Division 3, Chapter 9. All
work is performed using
light-duty gasoline and
small tools not subject to
this regulation
X
2025.08.12 10:08:30
-07'00'
1315 Valley Drive, Hermosa Beach, CA 90254 | hermosabeach.gov | HermosaBeachCity HermosaBchCity
ADDENDUM ISSUED BY: _____________________________________ Saad Malim, City Engineer
ACKNOWLEDGEMENT OF ADDENDUM No. 1
CIP NO. 630 – Community Center Gas Line Repairs
Complete and sign this acknowledgement form. Enclose the original copy of the acknowledgement in your bid. Failure to do so may result in disqualification of your firm’s bid.
The undersigned acknowledges receipt of Addendum No. 1 dated July 31, 2025.
ATTEST: _____________________________________
Principal: _____________________________________
Address: _____________________________________
By: _____________________________________
Title: _____________________________________
New Power Contracting For Building Mechanicals
21021Vanowen St. Unit D204 Canoga Park,CA ,91303
Salam Sabbagh
CEO
1315 Valley Drive, Hermosa Beach, CA 90254 | hermosabeach.gov | HermosaBeachCity HermosaBchCity
ADDENDUM ISSUED BY: _____________________________________ Saad Malim, City Engineer
ACKNOWLEDGEMENT OF ADDENDUM No. 2
CIP NO. 630 – Community Center Gas Line Repairs
Complete and sign this acknowledgement form. Enclose the original copy of the acknowledgement in your bid. Failure to do so may result in disqualification of your firm’s bid.
The undersigned acknowledges receipt of Addendum No. 2 dated August 7, 2025.
ATTEST: _____________________________________
Principal: _____________________________________
Address: _____________________________________
By: _____________________________________
Title: _____________________________________
21021Vanowen St. Unit D204 Canoga Park,CA ,91303
New Power Contracting For Building Mechanicals
Salam Sabbagh
CEO
2025.08.12
08:59:10 -07'00'
PLUMBINGABBREVIATIONSANDSYMBOLSLIST
PLUMBINGABBREVIATIONS PLUMBINGSYMBOLS GENERALNOTES SPECIALNOTE
ABV ABOVE
ABOVE CEILING
AIR CONDITIONING
ACCESS DOOR
ABOVE FINISHED FLOOR
ACCESS PANEL
MBH THOUSAND BTU PER HOUR
MINIMUM
GAS-MEDIUM PRESSURE
THESE DRAWINGS AND SPECIFICATIONS DO NOT INCLUDE NECESSARY COMPONENTS FOR CONSTRUCTION SAFETY. ABV CLG MIN ALL PLUMBING DRAWINGS CONTAINED IN THIS SET SHALL DISPLAY THE CITY
BUILDING DEPARMENT APPROVAL STAMP BEFORE THESE DRAWINGS CAN BE USED AS CONSTRUCTION DOCUMENTS.
PIPING BRANCH AC MPG
AD 2.- FOR BUILDING LOCATIONS, FINISH FLOOR, AND GRADE ELEVATIONS, SEE NO NORMALLY OPEN ARCHITECTURAL AND CIVIL DRAWINGS.
NUMBER
NOT TO SCALE
AFF
0 PIPE DROP
NO. AP 3.- BEFORE COMMENCEMENT OF WORK, THE CONTRACTOR SHALL VERIFY THE EXACT
LOCATIONS, ELEVATIONS AND CHARACTERISTICS OF ALL UTILITIES AND PIPING,
PRIOR TO START OF ANY TRENCHING, AND SHALL IMMEDIATELY NOTIFY THE ARCHITECT OF ANY DISCREPANCIES.
NTS AT
o PIPE RISE COORDINATION
OD OVERFLOW DRAIN
OPERATING WEIGHT
BEL BELOW
BALL VALVE OPWT BLV
0 RISER OR DROP THESE DRAWINGS ARE DIAGRAMMATIC AND SHOW IN GENERAL WHERE THE PIPING AND OTHER WORK SPECIFIED IN THE DIVISION 22 SECTIONS OF THE SPECIFICATIONS IS TO BE LOCATED. THE DRAWINGS DO NOT NECESSARILY
INDICATE ANY AND ALL OFFSETS AND CONFIGURATIONS REQUIRED FOR COORDINATION WITH THE SPACE REQUIREMENTS OF OTHER TRADES. THE
CONTRACTOR IS RESPONSIBLE FOR THE CORRECT PLACING, LOCATION AND CONNECTION OF THIS WORK IN RELATION TO THE WORK OF OTHER TRADES.
4.- ALL PLUGGED TEES AND PLUGGED WYES SHALL BE LINE SIZE UNLESS CFH CUBIC FEET PER HOUR OTHERWISE NOTED.
CUBIC FEET PER MINUTE
CEILING
CONCRETE
CONNECT OR CONNECTION
CONTINUE OR CONTINUATION
PG PRESSURE GAUGE
PHASE (ELECTRICAL)
PROPERTY LINE
POINT OF CONNECTION^
PARTS PER MILLION
PRESSURE
POUNDS PER SQUARE INCH
PSI GAUGE
PLUGGED TEE
POLYVINYL CHLORIDE
PLUGGED WYE
CFM
PH 5.- CONNECTION BETWEEN INCOMPATIBLE MATERIALS ABOVE GRADE AND INSIDE BUILDING SHALL BE MADE WITH TWO (2) DIELECTRIC UNIONS SEPARATED BYA 12” SECTION OF RED BRASS PIPE.
CLG BRANCH
- TOP CONNECTION
Q. CONC
CONN
CONT
POC
PPM
X BRANCH
- BOTTOM CONNECTION
6.- ALL CUTTING OF EXISTING PAVING, WALKS AND/OR FLOORS SHALL BE BY MACHINE SAW CUTTING. HOLES FOR PIPING IN CONCRETE WALLS OR FLOORS SHALL BE DONE BY CORE DRILLING EQUIPMENT.
PRESS THE CONTRACTOR, SHALL EXAMINE ALL MECHANICAL, ARCHITECTURAL,
STRUCTURAL, ELECTRICAL AND OTHER DRAWINGS THAT HAVE BEEN PREPARED
FOR THIS PROJECT, AND ACCEPT SUCH CONDITIONS, AND MAKE ALLOWANCES FOR THEM IN PREPARING THE BID.
DN DOWN PSI UNION (SCREWED)
PSIA
ELEC
EXIST
ELECTRICAL
EXISTING
PT 7.- THE CONTRACTOR SHALL BE RESPONSIBLE FOR PATCHING AND REPAIRING ALL PVC PLUGGED TEE PAVED AREAS WHICH ARE EXCAVATED AND/OR DAMAGED BY HIS OPERATIONS.
PW
8.- ALL CONNECTIONS TO EXISTING SERVICES SHALL BE MADE SUCH THAT MEPCOMPONENTANCHORAGENOTE INTERRUPTION TIME WILL BE AS SHORT AS POSSIBLE. THE CONTRACTOR SHALL GIVE THE OWNER’S REPRESENTATIVE SUFFICIENT NOTICE OF SUCH INTERRUPTION
AND THE ACTUAL SHUT-DOWN TIME SHALL BE ATA TIME DESIGNATED BY THE OWNER’S REPRESENTATIVE.
°F DEGREES FAHRENHEIT
FLEXIBLE CONNECTION
FLOOR
FACE OF CURB
FEET PER MINUTE
FROM
FEET
FLUE THRU ROOF
FIXTURE UNITS
FC REQ’D FLANGED CONNECTION
RI&C
REQUIRED
ROUGH-IN AND CONNECT
REVOLUTIONS PER MINUTE
FLR
ALL MECHANICAL, PLUMBING, AND ELECTRICAL COMPONENTS SHALL BE
ANCHORED AND INSTALLED PER DETAILS ON THE AHJ APPROVED CONSTRUCTION DOCUMENTS. WHERE NO DETAILS IS INDICATED, THE FOLLOWING COMPONENTS
SHALL BE ANCHORED OR BRACED TO MEET THE FORCE AND DISPLACEMENT REQUIREMENTS PRESCRIBED IN THE 2022 CBC, SECTIONS 1616A.1.18 THROUGH 1616A.1.26 AND ASCE 7-10 CHAPTER 13, 26 AND 30.
FOC RPM
E CAP ON END OF PIPE
FPM
FR 9.- FIELD VERIFY LOCATION OF GAS CONNECTION(S) ON EXISTING SPACE HEATING EQUIPMENT PRIOR TO START OF WORK.
SHT SHEET
SHUT OFF VALVE
SPECIFICATION
SQUARE FEET
STEEL
STRAINER
FT SOV RED BRASS NIPPLE
FTR SPEC
SQ. FT.
10.- DURING THE PROGRESS OF WORK THE PLUMBING CONTRACTOR SHALL MAINTAIN AN ACCURATE RECORD OF ALL CHANGES MADE IN THE PLUMBING SYSTEMS. THE
RECORD DRAWING SHALL SHOW CHANGES IN MANUFACTURER (WITH NUMBERS AND TRADE NAMES). MATERIALS, SIZES, LOCATIONS AND HOOK-UP POINTS.
AS-BUILTS SHALL BE GIVEN TO THE OWNER’S CONSTRUCTION MANAGER AT COMPLETION OF JOB.
FU
STL r0>° VALVE IN RISER
1. ALL PERMANENT EQUIPMENT AND COMPONENTS.
2. ALL TEMPORARY OR MOVEABLE EQUIPMENT THAT IS PERMANENTLY ATTACHED (E.G. HARD WIRED) TO THE BUILDING UTILITY SERVICES SUCH AS ELECTRICITY, GAS, OR WATER.
3. MOVEABLE EQUIPMENT WHICH IS STATIONED IN ONE PLACE FOR MORE THAN8 HOURS AND HEAVIER THAN 400 POUNDS ARE REQUIRED TO BE ANCHORED WITH TEMPORARY ATTACHMENTS.
G GAS-LOW PRESSURE
GAUGE
GALLON
GAS COCK
GALLONS PER HOUR
GALLONS PER MINUTE
GAS PRESSURE REGULATOR
GRADE
STR
GA
GAL 00 GATE VALVE OR SHUT-OEE VALVE
TEMP TEMPERATURE
TYPICAL
GO
TYP
t
11.- INSTALL ALL PLUMBING TO AVOID INTERFERENCE WITH ELECTRICAL AND MECHANICAL EQUIPMENT AND STRUCTURAL FRAMING.
GPH
GPM PRESSURE
- TEMPERATURE RELIEF VALVE
UL UNDERWRITERS LABORATORY
UNION
UP THRU ROOF
GPR 12.- ALL WORK SHALL BE DONE IN ACCORDANCE WITH CURRENT RULES AND REGULATIONS AS SET FORTH BY THE AUTHORITY HAVING JURISDICTION. GR UN 0 THE FOLLOWING MECHANICAL AND ELECTRICAL COMPONENTS SHALL BE
POSITIVELY ATTACHED TO THE STRUCTURE BUT THE ATTACHMENT NEED NOT BE DETAILED ON THE PLANS. THESE COMPONENTS SHALL HAVE FLEXIBLE
CONNECTIONS PROVIDED BETWEEN THE COMPONENTS AND ASSOCIATED DUCTWORK, PIPING, AND CONDUIT.
UTR GAS COCK
H HIGH
HEADER
HORSEPOWER
13.- ALL VALVES, UNIONS, ETC. TO BE SAME SIZE AS PIPE UNLESS OTHERWISE HDR
W WIDE
INDICATED ON DRAWINGS. OR WASTE
HP
SLOPE- IN DIRECTION OF ARROW W/ WITH 14.- UNIONS SHALL BE PROVIDED AND INSTALLED AFTER EACH SCREW-TYPE VALVE WH WATER HEATER AND PRIOR TO EQUIPMENT CONNECTIONS.
WITHOUT
WATER
WEIGHT
IE INVERT ELEVATION W/O FLOW
- IN DIRECTION OF ARROW
A. COMPONENTS WEIGHTING LESS THAN 400 POUNDS AND HAVEA CENTER OF MASS LOCATED4 FEET OR LESS ABOVE THE ADJACENT FLOOR OR ROOF LEVEL THAT DIRECTLY SUPPORT THE COMPONENT.
B. COMPONENTS WEIGHING LESS THAN 20 POUNDS, OR IN THE CASE OF DISTRIBUTED SYSTEMS, LESS THAN5 POUNDS PER FOOT, WHICH ARE SUSPENDED FROMA ROOF OR FLOOR OR HUNG FROMA WALL.
15.- BEFORE FABRICATION OR INSTALLATION THIS CONTRACTOR SHALL VERIFY EXACT
LOCATIONS OF ALL MECHANICAL EQUIPMENT AND EQUIPMENT PROVIDED UNDER ANOTHER SECTION OF SPECIFICATIONS. EXACT ROUGH-IN LOCATIONS AND REQUIREMENTS SHALL BE COORDINATED IN FIELD.
WTR KW KILOWATT
WT
GAS SHUT-OFF VALVE IN YARDBOX LBS POUNDS
YB YARDBOX
16.- THE PLUMBING CONTRACTOR SHALL COORDINATE ALL REQUIREMENTS FOR ALL
POINTS OF CONNECTION WITH THE GENERAL CONTRACTOR AND OTHER TRADES PRIOR TO BID.
]
CAP PIPING FOR RECONNECTION
1. SYMBOLS AND ABBREVIATIONS ARE SHOWN FOR REFERENCE; NOT ALL SYMBOLS AND ABBREVIATIONS MAY BE USED.
2. ALL NOTES ON THIS SHEET REMAIN PART OF THE CONTRACT DOCUMENTS.
FOR THOSE ELEMENTS THAT DO NOT REQUIRE DETAILS ON THE APPROVED
DRAWINGS, THE INSTALLATION SHALL BE SUBJECT TO THE APPROVAL OF THE
DESIGN PROFESSIONAL IN GENERAL RESPONSIBLE OR STRUCTURAL ENGINEER DELEGATED RESPONSIBILITY AND THE AHJ. THE PROJECT INSPECTOR WILL
VERIFY THAT ALL COMPONENTS AND EQUIPMENT HAVE BEEN ANCHORED IN ACCORDANCE WITH ABOVE REQUIREMENTS.
17.- ALL VALVES OR OTHER EQUIPMENT SHOWN IN WALLS OR ABOVE NON-ACCESSIBLE CEILINGS SHALL BE INSTALLED BEHIND AN ACCESS PANEL.
G GAS
- LOW PRESSURE
18.- ALL PLUMBING WORK SHALL CONFORM TO 2022 CPC.
(E)G EXISTING GAS- LOW PRESSURE
19.- UNLESS SPECIFICALLY SHOWN ON THESE PLANS NO STRUCTURAL MEMBER
SHALL BE CUT, NEITHER DRILLED NOR NOTCHED WITHOUT PRIOR WRITTEN AUTHORIZATION FROM THE STRUCTURAL ENGINEER AND THE AHJ.
MPG GAS
- MEDIUM PRESSURE
20.- CUTTING, BORING, SAWCUTTING OR DRILLING THROUGH THE NEW OR EXISTING PIPING,DUCTWORK,ANDELECTRICALDISTRIBUTIONSYSTEMBRACINGNOTE
STRUCTURAL ELEMENTS TO BE DONE ONLY WHEN SO DETAILED IN THE
DRAWINGS OR ACCEPTED BY THE ARCHITECT OR STRUCTURAL ENGINEER WITH THE APPROVAL OF AHJ REPRESENTATIVE.
(E)MPG EXISTING GAS
- MEDIUM PRESSURE
PIPING, DUCTWORK, AND ELECTRICAL DISTRIBUTION SYSTEMS SHALL BE BRACED
TO COMPLY WITH THE FORCES AND DISPLACEMENTS PRESCRIBED IN ASCE 7-10 SECTION 13.3 AS DEFINED IN ASCE 7-10 SECTION 13.6.5.6, 13.6.7,
13.6.8, AND 2019 CBC, SECTIONS 1616A.1.23, 1616A.1.24, 1616A.1.25 AND 1616A.1.26
21.-THE SEISMIC ANCHORAGE OF MECHANICAL AND ELECTRICAL EQUIPMENT SHALL CONFORM TO ASCE 7-10 SECTION 13.3.1 AND TABLE 13.6-1. ANCHORAGE DETAILS FOR ROOF/FLOOR MOUNTED EQUIPMENT SHALL BE SHOWN ON PLANS. /////////// EXISTING PIPING TO BE ABANDONED
XXXXXXXXXXXXX EXISTING PIPING TO BE REMOVED
22.- WHERE BRACING DETAILS ARE NOT SHOWN ON THE DRAWING OR IN THE
GUIDELINES, THE FIELD INSTALLATION SHALL BE SUBJECTED TO THE APPROVAL OF THE ARCHITECT, STRUCTURAL ENGINEER AND BUILDING DEPARTMENT.
THE METHOD OF SHOWING BRACING AND ATTACHMENTS TO THE STRUCTURE FOR THE IDENTIFIED DISTRIBUTION SYSTEM ARE AS NOTED BELOW. WHEN
BRACING AND ATTACHMENTS ARE BASED ONA PREAPPROVED INSTALLATION GUIDE (E.G., OSHPD OPM). COPIES OF THE BRACING SYSTEM INSTALLATION
GUIDE OR MANUAL SHALL BE AVAILABLE ON THE JOBSITE PRIOR TO THE START OF AND DURING THE HANGING AND BRACING OF THE DISTRIBUTION SYSTEMS.
THE STRUCTURAL ENGINEER OF RECORD SHALL VERIFY THE ADEQUACY OF THE STRUCTURE TO SUPPORT THE HANGER AND BRACE LOADS.
CD REPRESENTS REMODEL NOTES
REPRESENTS DETAIL NUMBER
i# REPRESENTS PLUMBING SHEET
REPRESENTS PLUMBING FIXTURE
i
MECHANICAL PIPING (MP), MECHANICAL DUCTS (MD), PLUMBING PIPING (PP), ELECTRICAL DISTRIBUTION SYSTEMS (E):
£/(#) REPRESENTS QUANTITY
MP□ MD□ PP□ ED OPTION 1: DETAILED ON THE APPROVED DRAWINGS WITH PROJECT SPECIFIC NOTES AND DETAILS.
PIPEMATERIALSCHEDULE MP
□ MD□ PPEE□ OPTION 2: SHALL COMPLY WITH THE APPLICABLE
OSHPD PRE-APPROVAL (OPM#) #0052-13.
PIPE MATERIALS
/'v 0/'v 0
AG: ABOVE GRADE
GG
xc SCOPEOFWORK
BG: BELOW GRADE
Ay0
V ■V
■G Ar
At
a A} A G Ay Ay Ay G A
G
A ft ft ft? G7 Ft 0
0 O
0 AA
o A) A?
GG A? Ay
At PLUMBING SCOPE OF WORK: FOLLOWING IS
A GENERAL SCOPE OF PLUMBING
WORK. FOR DETAIL SCOPE OF WORK, SEE FLOOR PLANS.
-A
AO
A
/
At
O <o
/
AtG
O Ay
■P
AP
O A?
A Ay A? Ay FF
A -A A ft
/ ft ft ft
o XC
yy
A
G Sr
A
A
A
G yy
o
0 SERVICES
O
o
o A) o o oG /yy
O REMARKS
A
O G G O G G
G
0 Q 1. ABANDON EXISTING GAS PIPING IN PLACE WITHIN BUILDING.
2. EXTEND NEW GAS PIPING ON THE ROOF FROM EXISTING GAS METER IN VAULT AT GRADE TO ALL GAS APPLIANCES.
G'
AG IAPMO IS 13-2006 GALV. EXPOSED
A
GAS
ek c, ' >
BG IAPMO IS 12-2006
1920E Warner Ave., Suite 3—H
Santa Ana, CA 92705
Telephone (714) 884— 3834
Fax (714) 884-3834
PEI #600.022
BENCH MARK: ISSUED FOR: REVISIONS REGISTRATION/SIGNATURE: PLANS PREPARED BY: SHEET TITLE: FILE NUMBER
CITYOFHERMOSABEACH
PUBLICWORKSDEPARTMENT
PLUMBINGABBREVIATIONS
ANDSYMBOLSLIST
No. DESCRIPTION DATE A DRAWN BY: 24651 A IH
RECOMMENDED FOR PERMIT ISSUANCE:
CityofHermosaBeach
CIP630
COMMUNITYCENTERGASLINEREPAIRS
CHECKED
MP
19900 MacArthur BoulevardI Suite 1000 PO-1.1
IrvineI CaliforniaI 92612
949.250.0880I FAX 949.250.0882
www.westgroupdesigns.com
NAME, LICENSE No.:
Matthew M. Pezeshki, M29925
DATE
06-30-2026
DATE
710PIER AVE. HERMOSABEACH, CA90254 SHEET
1 OF4
P:\600-Westgroup Designs\600—022_Flermosa_Beach_Community_Center_Gas_Piping\Drawings\Plumbing\P0— 1.1 .dwg Jun 30, 2025— 7:57am iggy —^
Id
5 No.M 29925
Exp. 06-30-2026
cr
c,
7/7/25
Saad Malim, PE - City Engineer
DEMOLITIONNOTES
EXISTING WALL LURNACE TO REMAIN. REMOVE EXISTING EXPOSED GAS SUPPLY PIPING AND CAP ABV. FLR. OR ABV. CLG. AS APPLICABLE (TYP.).
EXISTING HEATER TO REMAIN. REMOVE EXISTING EXPOSED GAS SUPPLY PIPING AND CAP IN WALL. PATCH WALL TO MATCH EXISTING.
2.-
3.- EXISTING GAS SUPPLY BEL. COUNTER TO BE REMOVED. REMOVE PIPING BEL. FLR. BACK TO ’OLD’ MAIN AND CAP IN CRAWL SPACE. PREPARE AREA OF REMOVAL TO RECEIVE NEW PIPE.
4.- EXISTING CRAWL SPACE VAULT TO REMAIN.
4 o o_ 1 F
ii
5 KT P1-1.I _71
l\ /I l y j
"D
I-----1<
G
1 ”(65 GFH)
i__i BEL. ELR. 1
4 OFFICEB
o
PLANNOTES
r r~ 3 3 /
SENIOR
GAS (65 CFH) DN. FROM ABV. DN. FACE OF WALL, CONNECT TO EXISTING WALL FURNACE WITHA LISTED YELLOW FLEXIBLE CONNECTOR, UNION AND SHUT-OFF COCK.
SECURE PIPING TO WALL WITH CHANNEL STRUT. PAINT EXPOSED PIPING TO MATCH WALL FINISH. PATCH, REPAIR AND PAINT CLG. TO MATCH EXISTING SURROUNDING AREA TO SATISFACTION OF OWNER/ARCHITECT.
CENTER
1 |
#2
r OFFICE
AL
i
i i : 2 CD GAS (65 CFH) DN. IN CHASE FROM ELR. ABV. DAYLIGHT THRU WALL AND CONNECT
TO EXISTING HEATER WITHA LISTED YELLOW FLEXIBLE CONNECTOR, UNION AND SHUT-OFF COCK. PAINT EXPOSED PIPING TO MATCH WALL FINISH. PATCH, REPAIR AND
PAINT WALL TO MATCH EXISTING SURROUNDING AREA TO SATISFACTION OF OWNER/ARCHITECT.
2.-1
|L
i«
r
T
t TL
f 1” GAS (65 CFH) STUB-UP THRU EXISTING FLR. OPENING AND CONNECT TO RANGE WITHA LISTED YELLOW FLEXIBLE CONNECTOR, UNION AND SHUT-OFE COCK. MODIFY PIPE OPENING AS REQUIRED. PAINT EXPOSED PIPING TO MATCH WALL FINISH. PATCH, REPAIR AND PAINT FLR. TO MATCH EXISTING SURROUNDING AREA TO SATISFACTION OF OWNER/ARCHITECT.
3.-
0 V V\ \
1 B)ExistingHeaterDetail
NOT TO SCALE
4.-1 GAS, RUN BEL. ELR. IN CRAWL SPACE, SUSPEND FROM FLR. STRUCTURE. 1-1/4” GAS (130 CFH) DN. FROM ABV. DN. FACE OF WALL TO SERVEA WALL FURNACE AND ISLAND RANGE. SECURE PIPING TO WALL WITH CHANNEL STRUT. PAINT EXPOSED PIPING TO MATCH WALL FINISH. PAINT EXPOSED PIPING TO MATCH WALL FINISH. PATCH, REPAIR AND PAINT CLG. TO MATCH EXISTING SURROUNDING AREA TO SATISFACTION OF OWNER/ARCHITECT.
5.-
jt
SENIOR
CENTER
MB ' id
i :i
il
I
o -CJ- o . :
urc: IT
B
\
22 /
X
/\
/
.
p 1-1.1
<
o
I
o
\
n
/
V
it
F
o
\
/
%
I
/
\
I
i
L
t
C
o
o
1 i
(A)ExistingWallFurnaceDetail
NOT TO SCALE
■p
NORTH ■P
4-
*KG^
1920E Warner Ave., Suite 3—H
Santa Ana, CA 92705
Telephone (714) 884—3834
Fax (714) 884-3834
PEI #600.022
1 PLUMBINGFIRSTFLOORPLAN
1/8"= r-o'
BENCH MARK: ISSUED FOR: REVISIONS REGISTRATION/SIGNATURE: PLANS PREPARED BY: SHEET TITLE: FILE NUMBER
CITYOFHERMOSABEACH
PUBLICWORKSDEPARTMENT
PLUMBING
FIRSTFLOORPLAN
No. DESCRIPTION DATE A
DRAWN BY: 24651
A IH
RECOMMENDED FOR PERMIT ISSUANCE:
CityofHermosaBeach
CIP630
COMMUNITYCENTERGASLINEREPAIRS
CHECKED
MP
19900 MacArthur Boulevard I Suite 1000 P1-1.1
Irvine I California I 92612
949.250.0880 I FAX 949.250.0882
www.westgroupdesigns.com
NAME, LICENSE No.:
Matthew M. Pezeshki, M29925
DATE
06-30-2026
DATE
710PIER AVE. HERMOSABEACH, CA90254 SHEET
2 OF4
P:\600-Westgroup Designs\600—022_Flermosa_Beach_Community_Center_Gas_Piping\Drawings\Plumbing\P1— 1.1 .dwg Jun 30, 2025— 7:58am iggy —^
Id
5 No.M 29925
Exp. 06-30-2026
cr
c,
7/7/25
Saad Malim, PE - City Engineer
DEMOLITIONNOTES
EXISTING WALL LURNACE TO REMAIN. DISCONNECT AND REMOVE EXISTING EXPOSED GAS SUPPLY PIPING AND CAP ABV. FLR. OR ABV. CLG. AS APPLICABLE (TYP.). CAP PIPE AS CLOSE AS POSSIBLE TO FLR.
2.- EXISTING SUSPENDED FURNACE TO REMAIN. PROTECT IN PLACE DURING CONSTRUCTION.
3.- EXISTING GAS PIPING SERVING THE SUSPENDED FURNACE TO REMAIN. PROTECT IN PLACE DURING CONSTRUCTION.
A
7 4.- EXISTING DOMESTIC GAS FIRED WATER HEATER TO REMAIN. DISCONNECT AND REMOVE EXISTING EXPOSED GAS PIPING ABV. FLR. OR ABV. CLG. AS APPICABLE. 1-1.
v/ LET
9 “5T
4”(1 625 CFH)
LID LEDDID)
P |7
r
D EXISTING GAS PIPING LOCATED WITHIN PIPE CHASE TO BE ABANDONED IN PLACE. CAP PIPING ABV. CLG. AND AT HORIZONTAL PIPE CHASE AS INDICATED. [jtj 5.-
HK2) DD
A
Cl 3-
E .1
Z
7 ■£
d vr 6.- EXISTING DOMESTIC RANGE TO REMAIN. DISCONNECT AND CAP PIPE AT CASEWORK.
REMOVE EXISTING EXPOSED GAS PIPING.
■J3
■5 3-
C3
t3
E3 0 0
[0
EXISTING GAS PIPING IN VERTICAL PIPE CHASE SERVING THE FIRST FLOOR TO BE REMOVED. CAP PIPING ABV. SECOND FLOOR CLG.
7.-
E .1
0 0
11 IT
/V
F
A
3 7i
EXISTING FLUE VENT THRU WINDOW TO BE REMOVED. REPLACE GLASS TO MATCH EXISTING WINDOWS. DN
tP
fw J'
, IT
9.- P.O.R.— REMOVE EXISTING SUSPENDED GAS PIPING DOWNSTREAM OF WALL AND MODIFY FOR RECONNECTION OF NEW GAS PIPING.
t
ft
m DN
CZDPLANNOTES
NIC mo mo
EXTEND1 GAS (65 CEH) DN. FACE OF WALL FROM ABV. CLG./ROOF AS APPLICABLE
AND CONNECT TO EXISTING WALL FURNACE WITHA LISTED YELLOW FLEXIBLE CONNECTOR, UNION AND SHUT-OFE COCK (TYP.). SECURE PIPING TO FACE OF WALL WITH CHANNEL STRUT. PAINT EXPOSED PIPING TO MATCH WALL FINISH. PATCH, REPAIR AND PAINT CLG. TO MATCH EXISTING SURROUNDING AREA TO SATISFACTION OF OWNER/ARCHITECT.
A AREA SERVED
BY EXISTING 'DN DN
DEDICATE
up— —i ROOFTOP HP
------- UP
-------DN DN---------
CONNECT 1-1/4” GAS (120 CEH) TO EXISTING SUSPENDED FURNACE WITHA LISTED YELLOW FLEXIBLE CONNECTOR, UNION AND SHUT-OFF COCK (TYP.).
P.O.C.- 1-1/2” GAS (240 CFH) TO EXISTING SUSPENDED GAS PIPING DOWNSTREAM OF WALL. PAINT EXPOSED PIPING TO MATCH CLG. FINISH.
2.-
3.-
DN
1 EXTEND 3/4” GAS (40 CFH) DN. FACE OF WALL AND CONNECT TO EXISTING DOMESTIC
WATER HEATER WITHA LISTED YELLOW FLEXIBLE CONNECTOR, UNION AND SHUT-OFF COCK. SECURE PIPING TO FACE OF WALL WITH CHANNEL STRUT. PAINT EXPOSED PIPING TO MATCH WALL FINISH. PATCH, REPAIR AND PAINT CLG. TO MATCH EXISTING SURROUNDING AREA TO SATISFACTION OF OWNER/ARCHITECT.
4.-
D I 1
1 UP
tipmcmm i
EXTEND 1” GAS (65 CFH) DN. FACE OF WALL FROM ABV. CLG. AND CONNECT TO
EXISTING DOMESTIC RANGE WITHA LISTED YELLOW FLEXIBLE CONNECTOR, UNION AND SHUT-OFF COCK. SECURE PIPING TO FACE OF WALL WITH CHANNEL STRUT. PAINT EXPOSED PIPING TO MATCH WALL FINISH. PATCH, REPAIR AND PAINT CLG. TO MATCH EXISTING SURROUNDING AREA TO SATISFACTION OF OWNER/ARCHITECT.
5.-
DN
ea
ea
EXTEND 1” GAS (65 CEH) DN. THRU EXISTING VERTICAL PIPE CHASE TO FIRST FLOOR WALL FURNACE. SECURE PIPING IN CHASE WITH CHANNEL STRUT. PATCH, REPAIR AND PAINT CLG. AND VERTICAL PIPE CHASE TO MATCH EXISTING SURROUNDING AREA TO SATISFACTION OF OWNER/ARCHITECT.
6.-
"Q"Q
3 3
1 ri
]1
o
0 DN
EXISTING GAS METER IN VAULT (1625 CFH). UTILITY COMPANY TO ENSURE EXISTING GAS METER HAS ADEQUATE CAPACITY (1625 CFH). PROVIDE SHUT-OEE VALVE AND PACIFIC 300 SERIES SEISMIC SHUT-OFF VALVE DOWNSTREAM OF EXISTING GAS MATER.
EXTEND 4” GAS (1625 CFH) AS INDICATED TO PIPE CHASE.
T© 7.-
□
BJvL
BQ
,1 IT J^L
uu
□
nH
"B"
□
4” GAS UP TO ROOF, FOR CONTINUATION SEE SHEET P2-1.1. SECURE RISER TO WALL WITH CHANNEL STRUT AT 6’-0” O.C. (MIN.3 SUPPORTS).
E1
\=n=i CITE □ V////-G' 4” GAS THRU WALL COMPLETE WITH PIPE SLEEVE PENETRATION. SEAL PIPE PENETRATION WATER-TIGHT.
9.-
LECD d^TiA
Trn I _
JO!
9»
LJmo
3 oW 10.- EXTEND
1 GAS (65 CFH) DN. FACE OF WALL FROM ABV. CLG./ROOF AS APPLICABLE
AND CONNECT TO EXISTING WALL FURNACE WITHA LISTED YELLOW FLEXIBLE CONNECTOR, UNION AND SHUT-OFE COCK (TYP.). EXTEND 1” GAS DN. TO EXISTING WALL FURNACE ON FLR. BEL. SECURE PIPING TO FACE OF WALL WITH CHANNEL STRUT.
PAINT EXPOSED PIPING TO MATCH WALL FINISH. PATCH, REPAIR AND PAINT CLG. TO
MATCH EXISTING SURROUNDING AREA TO SATISFACTION OF OWNER/ARCHITECT 8 71
rl om L J
an
L : rC0CD
i
J
Vf
■©P.O.R.— EXISTING GAS PIPING TO
BE REMOVED AND CAPPED AT
VAULT FLOOR
— PROVIDE PACIFIC 300 SERIES
SEISMIC SHUT-OEE VALVE
DOWNSTREAM OF GAS METER
«
-
wW*w%
7T
30 H... ffi'Vfc I V1 I
Vr
?
CTm;! ^P.O.C. NEW 4” GAS (1625 CFH)
PIPING AND EXTEND TO PIPE
*
3 J
1 . v 1
CHASE AND RUN UP TO ROOF. FOR
ADDITIONAL INFORMATION, SEE PLAN
NOTES #7 AND #8 ON THIS SHEET
mL iM.
EXISTING GAS METER TO REMAIN
-
INCLUDING EXISTING GAS PIPING
UPSTREAM OF METER
iff
4 yt
\
■j
•p
&
A)ExistingGasMeterDetail
—^ NOT TO SCALE
NORTH
4-
AKG
1920E Warner Ave., Suite 3—H
Santa Ana, CA 92705
Telephone (714) 884— 3834
Fax (714) 884-3834
PEI #600.022
1 PLUMBINGSECONDFLOORPLAN
1/16"= r-o"
BENCH MARK: ISSUED FOR: REVISIONS REGISTRATION/SIGNATURE: PLANS PREPARED BY: SHEET TITLE: FILE NUMBER
CITYOFHERMOSABEACH
PUBLICWORKSDEPARTMENT
PLUMBING
SECONDFLOORPLAN
No. DESCRIPTION DATE A
DRAWN BY: 24651
A IH
RECOMMENDED FOR PERMIT ISSUANCE:
CityofHermosaBeach
CIP630
COMMUNITYCENTERGASLINEREPAIRS
CHECKED
MP
19900 MacArthur Boulevard I Suite 1000
P1-1.2
Irvine I California I 92612
949.250.0880 I FAX 949.250.0882
www.westgroupdesigns.com
NAME, LICENSE No.:
Matthew M. Pezeshki, M29925
DATE
06-30-2026
DATE
710PIER AVE. HERMOSABEACH, CA90254 SHEET
3 OF
4 P:\600-Westgroup Designs\600—022_Flermosa_Beach_Community_Center_Gas_Piping\Drawings\Plumbing\P1— 1.2.dwg Jun 30, 2025— 7:59am iggy —^
Id
5 No.M 29925
Exp. 06-30-2026
cr
c,
7/7/25
Saad Malim, PE - City Engineer
PLANNOTES
4” GAS DN. THRU ROOF. SEAL ROOF PIPE PENETRATION WATER-TIGHT. FOR CONTINUATION, SEE SHEET P1-1.2. PATCH ROOF TO MATCH EXISTING.
RUN GAS PIPING ON ROOF (TYP.). SUPPORT WITH ’ERICO’ BLOCKS (6’-0” MAX. O.C.).
PAINT ALL EXPOSED PIPING ON ROOF ’YELLOW’ WITHA RUST INHIBITOR (RUST-OLEUM OR EQUAL).
2-1/2” GAS (715 CFH) RISE AND DROP DN. TO LOWER ROOF AS INDICATED.
LINE SIZE ISOLATION BALL VALVE BY NIBCO OR APPROVED EQUAL (TYP.).
GAS (65 CFH) DN. THRU ROOF TO EXISTING WALL FURNACE. SEAL PIPE PENETRATION WATER-TIGHT. PATCH ROOF TO MATCH EXISTING.
2.-
6 6 6 3.- A 2—1 /2”(71 5 CFH) 5 O
HI HI HI ,P2-1.1,
i—i i—i
16 4.-
-1 ”(65 CFH) -1 ”(65 CFH)
i__
ii__i
4”(1 625 CFH)
0]H"(65 CFH)
B y] ”(65 CFH) J2”(325 CFH)^ f
H
4 2”(455 CFH)^
2 5.-
1 7—t-----------t------------1-------- 1—G- P2-1.1
M—1 /2”(1 95 CFH)
G
(4-l/2”(2£QCFEt) 2”(390 CF
hP
3 c;
GAS (65 CFH) DN. THRU ROOF IN EXISTING PIPE CHASE. SEAL PIPE PENETRATION WATER-TIGHT. PATCH ROOF TO MATCH EXISTING.
6.-1
7.- RUN GAS PIPING BEL. EXISTING HVAC EQUIPMENT.
o
8.- EXISTING HVAC EQUIPMENT TO REMAIN. PROTECT IN PLACE DURING CONSTRUCTION. 3”(910 CFH)'
3” GAS (910 CFH) RISE AND DROP DN. TO WALKWAY ROOF.
10.- INDICATES EXISTING GAS FIRED EQUIPMENT VENT/FLUE (TYP.).
11.- 2-1/2” GAS (545 CFH) RISE AND DROP TO HIGH GYM ROOF.
12.- 3/4” GAS (40 CFH) DN. THRU ROOF TO EXISTING DOMESTIC WATER HEATER. SEAL PIPE PENETRATION WATER-TIGHT. PATCH ROOF TO MATCH EXISTING.
9.-
NORTH
WING
c;
T=\l/2”(260 CFH)'
cp
oooo
7 /l—1 /4”(1 30 CFH)
/ -1 /4”(1 95 CFH)
^”(65 CFH)
+
8 •G- ■Gat
1c:'H
)
13.-1” GAS (65 CFH) DN. THRU ROOF TO EXISTING DOMESTIC RANGE. SEAL PIPE PENETRATION WATER-TIGHT. PATCH ROOF TO MATCH EXISTING.
O
A :0 C)
17 O P2-1.1,
14.- 1-1/2” GAS (240 CFH) DN. THRU ROOF TO SERVE (2) SUSPENDED FURNACE HEATERS.
SEAL PIPE PENETRATION WATER-TIGHT. PATCH ROOF TO MATCH EXISTING.
O
0 NIC
8 HIGH ROOF
(THEATER) 15.-1” GAS (65 CFH) RISE AND DROP TO LOWER ROOF.
16.- 1-1/2” GAS (195 CFH) DN. THRU ROOF. SEAL PIPE PENETRATION WATER-TIGHT. PATCH ROOF TO MATCH EXISTING.
c
17.-ERICO ’PYRAMID’ PIPE SUPPORT AND CLAMP ASSEMBLY (TYP.), 6’-0” O.C. MAX. 3 (910 CFH)'
c;
12 0 HIGH ROOF0
(GYM)
0 0 17 o □ -3/4”(4 0 CFH) 9
e
13 0
0 9
-3”(910 CFH)
•4 ”(65 CFH)
11 15 2^1/211(545 CFH) 2—
1 /2”(715 CFH)
■2—1 /2”(675 CFr
-1 ”(65 CFH)
o
c
o
G
G
r2”(305 CFH) ^1 ”(65 CFH)
17 17
o
-1 -1 /4”(1 30 CFH)
0 1—1 /2”(1 95 CFH/
-1—1 /2”(240 CFH)
O
1—1 /2”(240 CFH) |
/”(65 CFH)0
o
^ -1 ”(65 CFH) o
O
14 14
1—1 /4”(1 30 CFH/
0—</0)
A 17 ”(65 CFH)
_^~1”(65 CFH)
J
SOUTH
WING
9?
ERICO ’PYRAMID’ PIPE
SUPPORT AND CLAMP
ASSEMBLY, 6’-0” O.C.
0 MAX.
SCHEDULE 40 BLACK
STEEL PAINT EXPOSED
PIPING YELLOW WITHA
RUST INHIBITOR
9?
1 ”(65 CFH)-
’LEAD-EREE’
BOOT ASSEMBLY
r1
0 EXISTING
ROOF
■A
NORTH
A)RooftopGasPipingDetail
—^ NOT TO SCALE
A*
4-
£ ;vgt
1920E Warner Ave., Suite3 —H
Santa Ana, CA 92705
Telephone (714) 884—3834
Fax (714) 884-3834
PEI #600.022
1 PLUMBINGROOFPLAN
1/16"= r-o"
BENCH MARK: ISSUED FOR: REVISIONS REGISTRATION/SIGNATURE: PLANS PREPARED BY: SHEET TITLE: FILE NUMBER
CITYOFHERMOSABEACH
PUBLICWORKSDEPARTMENT
PLUMBING
ROOFPLAN
No. DESCRIPTION DATE A
DRAWN BY: 24651
A IH
RECOMMENDED FOR PERMIT ISSUANCE:
CityofHermosaBeach
CIP630
COMMUNITYCENTERGASLINEREPAIRS
CHECKED
MP
19900 MacArthur Boulevard I Suite 1000
P2-1.1
Irvine I California I 92612
949.250.0880 I FAX 949.250.0882
www.westgroupdesigns.com
NAME, LICENSE No.:
Matthew M. Pezeshki, M29925
DATE
06-30-2026
DATE
710PIER AVE. HERMOSABEACH, CA90254 SHEET
4 OF4
P:\600-Westgroup Designs\600—022_Flermosa_Beach_Community_Center_Gas_Piping\Drawings\Plumbing\P2— 1.1 .dwg Jun 30, 2025— 7:59am iggy —^
Id
5 No.M 29925
Exp. 06-30-2026
cr
c,
7/7/25
Saad Malim, PE - City Engineer
CITY OF HERMOSA BEACH CONTRACT
DOCUMENTS AND SPECIFICATIONS FOR
CIP NO. 630
COMMUNITY CENTER GAS LINE REPAIRS
1035 Valley Drive, Hermosa Beach, CA 90254
JUNE 2025
City of Hermosa Beach
NOTICE INVITING BIDS
Notice is hereby given that the City of Hermosa Beach will receive electronic bids until 2:00PM on Tuesday, August 5, 2025, at which time the electronic bids will be publicly opened at the City Council Chambers at 1315 Valley Drive, Hermosa Beach, CA 90254 and posted on Planet Bids for CIP NO. 630 COMMUNITY CENTER GAS LINE REPAIRS.
The project entails replacement of a portion of the gas piping of the City of Hermosa Beach Community Center Building located at 710 Pier Avenue, Hermosa Beach, California 90254.
Work includes but is not limited to providing all necessary labor, materials and equipment for replacing an existing 4 inch gas main line and extending the new main line inside an existing building chase and through the roof, running new gas lines on the building’s roof, abandoning existing gas lines, extending the new gas lines through the roof and into different areas of the building to feed and connect to various existing appliances and equipment, installing new valves, properly patch and seal all roof penetrations, paint new piping to match surrounding wall finish, patch, finish, replace ceiling tiles as necessary and paint to match existing ceiling and all other items of work necessary to complete the work per plans and specifications.
The engineer’s cost estimate for the project is $260,000 License requirement is a valid State of California Contractors License Class “C-36”.
The duration of the project is 35 working days. All bids must be submitted electronically on Planet Bids Portal, accessible through the City’s webpage at https://www.hermosabeach.gov/our-government/city-clerk/bids-and-proposals where you must first register as a vendor through our Planet Bids Portal. Contract Documents, plans, and specifications will be available for review on Planet Bids. All relevant materials shall be obtained from the link above.
Each proposal must be accompanied by a cash deposit, a certified or cashier's check, or a Bidder's bond, made payable to the City of Hermosa Beach, in an amount not less than 10 percent of the total bid submitted.
The successful Bidder will be required to furnish a faithful performance bond in the amount of 100 percent of the Contract price, a payment bond in the amount of 100 percent of the Contract price, and a warranty bond all in the attached form satisfactory to the City Attorney. The successful Bidder will also be required to pay the State of California prevailing wage scale as determined by the Department of Industrial Relations, available at http://www.dir.ca.gov/dlse/dlsePublicWorks.html.
The Contractor must be registered with the Department of Industrial Relations at the time of bid. Contractor’s registration information is available at:
https://www.dir.ca.gov/Public-Works/Contractor-Registration.html The City reserves the right to reject any or all bids and to waive any informality or irregularity in any bid received and to be the sole judge of the merits of the respective
bids received. The award, if made, will be made to the lowest responsive and responsible Bidder.
Please submit any questions related to this bid on Planet Bids portal no later than 2:00 PM on Friday, July 25, 2025.
1 TABLE OF CONTENTS
CIP NO. 630
COMMUNITY CENTER GAS LINE REPAIRS
I. PROJECT DESCRIPTION AND UNDERSTANDING.......................................................................................2 II. NOTICE TO BIDDERS.........................................................................................................................................3 III. INSTRUCTION TO BIDDERS...........................................................................................................................5 IV. BID DOCUMENTS.............................................................................................................................................14 A. PROPOSAL ......................................................................................................................................................14 B. BID SCHEDULE..............................................................................................................................................15 C. BID BOND .......................................................................................................................................................16 D. BIDDER'S ASSURANCE..................................................................................................................................19 E. BIDDER'S DECLARATION..............................................................................................................................20 F. CERTIFICATE OF NON-DISCRIMINATION BY CONTRACTORS ................................................................22 G. CERTIFICATION OF PRINCIPAL..................................................................................................................23 H. DECLARATION OF ELIGIBILITY TO CONTRACT .......................................................................................24 I. NON-COLLUSION DECLARATION ................................................................................................................26 J. REFERENCES OF WORK................................................................................................................................27 K. SUBCONTRACTORS LIST ..............................................................................................................................29 L. IRAN CONTRACTING ACT CERTIFICATION................................................................................................32 M. PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION .........................................................33 N. FLEET CERTIFICATIONFORM ……………………………………………………………………………34 V. CONTRACT DOCUMENTS ..........................................................................................................................34 A. CONTRACT AGREEMENT..............................................................................................................................36 B. AGREEMENT OF INDEMNIFICATION .........................................................................................................54 C. EQUALS...........................................................................................................................................................55 D FAITHFUL PERFORMANCE BOND…………………………………………………………..........................56 E. PAYMENT BOND (LABOR AND MATERIALS) ..............................................................................................61 F. GUARANTEE TO THE CITY OF HERMOSA BEACH.....................................................................................65 G. GENERAL COMPREHENSIVE LIABLITY ADDITONAL INSURED ENDORSMENT ...................................66 H. AUTOMOBILE LIABILITY ADDITIONAL INSURED ENDORSEMENT........................................................68 I. INSTRUCTIONS FOR COMPLETING, EXECUTING, AND SUBMITTING EVIDENCE OF INSURANCE TO THE OWNER ..................................................................................................................................................70 J. WORKER'S COMPENSATION INSURANCE CERTIFICATE .........................................................................72 K.SUPPLEMENTAL INFORMATION TO BE COMPLETED BY PRINCIPAL....................................................73 L.W9 FORM..........................................................................................................................................................74 VI. TECHNICAL PROVISIONS……………………………………………………………………………….TP-1 VII. SPECIAL PROVISIONS…………………………………………………………………………………..SP-1 EXHIBITS………………………………………………………………………………………………..……..SP-20 EXHIBIT “A”- SCHEDULE OF PERFORMANCE
EXHIBIT “B”- SOLID WASTE REPORTING
EXHIBIT “C”- CONSTRUCTION NOTICE TEMPLATE
EXHIBIT “D”- TRUCK ROUTE
2 City of Hermosa Beach
CIP NO. 630
COMMUNITY CENTER GAS LINE REPAIRS
I. PROJECT DESCRIPTION AND UNDERSTANDING
The project entails replacement of a portion of the gas piping of the City of Hermosa Beach Community Center Building located at 710 Pier Avenue, Hermosa Beach, California 90254.
Work includes but is not limited to providing all necessary labor, materials and equipment for replacing an existing 4 inch gas main line and extending the new main line inside an existing building chase and through the roof, running new gas lines on the building’s roof, abandoning existing gas lines, extending the new gas lines through the roof and into different areas of the building to feed and connect to various existing appliances and equipment, installing new valves, properly patch and seal all roof penetrations, paint new piping to match surrounding wall finish, patch, finish, replace ceiling tiles as necessary and paint to match existing ceiling and all other items of work necessary to complete the work per plans and specifications.
3 II. NOTICE TO BIDDERS
Prospective Bidder: To be considered as a responsive Bidder you must register on Planet Bids portal through the city’s website at https://www.hermosabeach.gov/ourgovernment/city-clerk/bids-and-proposals .
Pre-bid Meeting: There will be a mandatory pre-bid meeting at 11:00 am on Tuesday, July 22, 2025; at 710 Pier Avenue, Hermosa Beach, California 90254. The City will respond to questions from prospective Bidders at that time. Each prospective Bidder shall familiarize itself with the plans and work site(s) to satisfy itself that it has the abilities and resources to complete the work.
Bid Documents: Bid Documents, including but not limited to specifications and proposal forms, will be available for download on Planet Bids Portal, accessible through the webpage at:
https://pbsystem.planetbids.com/portal/51313/bo/bo-search.
To the extent required by Section 20103.7 of the Public Contract Code, upon request from a Contractor plan room service, the City shall provide an electronic copy of the Contract Documents at no charge to the Contractor plan room.
It is the responsibility of each prospective Bidder to download and print all bid documents for review and to verify the completeness of Bid Documents before submitting a bid. The City does not assume any liability or responsibility based on any defective or incomplete copying, excerpting, scanning, faxing, downloading, or printing of the Bid Documents.
Questions: All questions regarding this bid shall be submitted through Planet Bids no later than 2:00 PM on Friday, July 25, 2025. Proposers shall not contact City personnel or Elected Officials with any questions or clarifications concerning this Invitation for Bids other than through Planet Bids. Any City response for this Bid that is not posted through Planet Bids is unauthorized and will be considered invalid.
Submittal of Bids: Electronic bids shall be submitted through Planet Bids until 2:00 PM on Tuesday, August 5, 2025, at which time they will be publicly opened and read in the City Council Chambers at 1315 Valley Drive, Hermosa Beach, CA. All bids shall be valid for a period of 90 calendar days after the bid opening date.
Bidder’s Guarantee: Each bid must be accompanied by cash or a certified check or a cashier's check or Bidder's bond made payable to the City of Hermosa Beach for an amount equal to at least ten percent (10%) of the bid price. In accordance with Public Contract Code Section 20170, the Bidder’s Bond shall be issued by a surety company admitted to do business in the State of California. Further, in accordance with Public Contract Code Section 20172, such guarantee shall be forfeited should the Bidder to whom the Contract is awarded fail to enter into the Contract within the specified time.
Payment, Performance Bonds: The successful Bidder will be required to furnish a Faithful Performance Bond and a Labor and Material Payment Bond, each in an amount equal to one hundred percent (100%) of the Contract Price. Each bond shall be in the forms set forth
4 herein and shall be secured from a surety company that meets all State of California bonding requirements, as defined in the California Code of Civil Procedure Section 995.120, and that is a California admitted surety insurer.
Substitution of Securities: Pursuant to Section 22300 of the Public Contract Code of the State of California, the successful Bidder may substitute certain securities for funds withheld by the City to ensure its performance under the Contract.
Contractor License: In accordance with provisions of Section 3300 of the California Public Contract Code, City of Hermosa Beach has determined that the Contractor shall possess a valid “C-36” California Contractor’s License. Failure to possess such license may render the bid as non-responsive and bar the award of the Contract to that non-responsive Bidder.
Prevailing Wages: Pursuant to Labor Code Section 1773, the Contractor shall pay the prevailing rate of per diem wages and the prevailing wage rate for holiday and overtime work applicable in Los Angeles County from the Director of the Department of Industrial Relations for each craft, classification, or type of worker needed to execute this Contract. A copy of these prevailing wage rates may be obtained by visiting:
https://www.dir.ca.gov/Public-Works/Prevailing-Wage.html In addition, a copy of the prevailing rate of per diem wages will be made available at the City’s Public Works Department upon request. The successful Bidder shall post a copy of the prevailing wage rates at each job site. It shall be mandatory for the Bidder to whom the Contract is awarded, and for any subcontractors, to comply with all Labor Code provisions, which include but are not limited to the payment of not less than the said specified prevailing wage rates to all workers employed by them in the execution of the Contract, employment of apprentices, hours of labor, and debarment of Contractors and subcontractors.
Contractor’s Registration with the Department of Industrial Relations (DIR): The Bidder’s attention is directed to Labor Code Section 1725.5, which provides that a Contractor or subcontractor shall not be qualified to bid on, be listed in a Bid proposal, subject to the requirements of Public Contract Code Section 4104, or engage in the performance of any Contract that is subject to Labor Code Section 1720 et seq., unless currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. No Bid will be accepted, nor any Contract entered into without proof of the Contractor’s and subcontractors’ current registration with the DIR to perform public work. If awarded a Contract, the Bidder and its subcontractors, of any tier, shall maintain active registration with the DIR for the duration of the Project.
Compliance Monitoring and Enforcement: Contractor’s performance of the Work described in the Notice Inviting Bids is subject to compliance monitoring and enforcement by the California Department of Industrial Relations. In bidding on this Project, it shall be the Bidder’s sole responsibility to evaluate and include the cost of complying with all labor compliance requirements under this Contract and applicable law in its Bid.
Award of Contract: The City shall award the Contract for the Project to the lowest responsive, responsible Bidder as determined by the City from the total base bid. The city reserves the right to reject any or all bids or to waive any irregularities or informalities in any bids or in the bidding process.
5 III. INSTRUCTION TO BIDDERS
Form of Proposal: The proposal shall be fully executed and submitted on the forms provided by the City. Proposal forms can be obtained from Planet Bids.
Signatures: All places where signatures are required must be fully executed.
Proposal: Documents which shall be signed and returned to the City with the Bid Proposal are:
A. Proposal
B. Bid Schedule
C. Bid Bond
D. Bidder’s Assurance
E. Bidder’s Declaration
F. Certificate of Non-Discrimination by Contractors
G. Certification of Principal
H. Declaration of Eligibility to Contract
I. Non-Collusion Declaration
J. References for Work
K. SubContractor List
L. Iran Contracting Act Certification
M. Public Works Contractor Registration Certification
N. Addenda (if applicable)
Contract: Documents which shall be signed and returned to the City by the successful Bidder within 10 days of notification of intent to award Contract:
A. Contract Agreement
B. Agreement of Indemnification and Hold Harmless and Waiver of Subrogation and Contribution
C. Equals
D. Faithful Performance Bond
E. Payment Bond (Labor and Materials)
F. Guarantee to the City of Hermosa Beach
G. General Comprehensive Liability Additional Insured Endorsement H. Automobile Liability Additional Insured Endorsement
I. Instructions for Completing, Executing, and Submitting Evidence of Insurance to the Owner
J. Worker’s Compensation Insurance Certificate
K. Supplemental Information to be Completed by Principal L. W-9 Form
M. Copy of City Business License
Delivery Proposal: Each Bid prepared by Bidder shall be completed in itself and shall be submitted electronically through Planet Bids.
Prevailing Wage: In accordance with the provisions of Section 1770 et seq., of the Labor Code, the Director of the Department of Industrial Relations of the State of California has
6 ascertained the general prevailing rate of wages, which is the minimum amount which shall be paid to all workers employed to perform the work. A copy of the determination is on file in the office of the City Clerk and is hereby incorporated herein and made a part hereof as though fully set forth herein.
A copy of the determination will be made available to any interested person upon request and shall be posted at the job site.
Overtime: As per Labor Code Section 1810 et seq., eight (8) hours is the legal working day.
The Contractor shall pay overtime for each worker who works in excess of the legal working day.
Payment: Refer to the Contract Agreement for payment information. The contractor shall submit progress payment requests on City approved form.
Required Bonds: Prior to the execution of the Contract, the successful Bidder shall file with the City surety bonds in the amounts and for the purposes noted below. The surety insurer shall be a California admitted surety insurer, as defined in Code of Civil Procedure section 995.120. Contractor shall pay all premiums and costs thereof and incidental thereto.
Per Civil Code section 3247, a Payment Bond is required if the Contract is for more than $25,000.
The successful Bidder shall give three (3) surety bonds with good and sufficient sureties:
"Payment Bond – Labor and Materials" shall be so conditioned as to insure to the benefit of persons furnishing materials for or performing labor upon the work. Bond to be in the sum of not less than 100% of the Contract price to assure the claims of materialmen supplying materials to Contractor, and for payment to laborers and subcontractors employed on the project.
“Faithful Performance Bond" in the sum of not less than 100% of the Contract price to assure the faithful performance of the Contract; shall be conditioned as to assure the faithful performance by the Contractor of all work under said Contract, in a manner that is satisfactory and acceptable to the City; that all materials and workmanship supplied by him will be free from original or developed defects; and that should original or developed defects or failures appear, the Contractor shall, at his own expense, make good such defects and failures and make all replacements and adjustments required, within a reasonable time after being notified by the City to do so, and to the satisfaction of the City.
Rejection of Proposals: The City reserves the right to reject any and all proposals and to waive any minor or technical discrepancies or irregularities. Proposals may be rejected if they show any alteration of form, additions not called for, conditional bids, incomplete bids, erasures, or irregularities of any kind.
Agents: When proposals are signed by an agent, other than the officer or officers of a corporation authorized to sign Contracts on its behalf or a member of a partnership, a "Power of Attorney" must be on file with the City prior to opening bids or shall be submitted with the proposal; otherwise, the proposal will be rejected as irregular and unauthorized.
Withdrawal of Proposals: Any bid may be withdrawn at any time prior to the time fixed in the public notice for the opening of bids only by written request for the withdrawal of the bid
7 filed with the City Engineer. The request shall be executed by the Bidder or their duly authorized representative. The withdrawal of a bid does not prejudice the right of the Bidder to file a new bid. Bids are opened exactly at the time fixed in the public notice for opening bids. A bid will not be received after that time, nor may any bid be withdrawn after that time. No Bidder may withdraw his bid within ninety (90) days after the actual date of the opening thereof.
Insurance: Without limiting Contractor's indemnification, Contractor shall maintain in force at all times during the performance of this agreement the insurance provisions set out in the Contract Agreement.
City Business License and Permits: The successful Bidder shall obtain a valid City of Hermosa Beach Business License prior to commencing work under this Contract.
The successful Bidder will be required to obtain City Right of Way Permit to work in public right-of-way, issued at no fee for the project.
Increased or Decreased Quantities: The City reserves the right to increase, or decrease, or to entirely eliminate items or portions of items from work if found desirable or expedient.
Approximate Estimate: The quantities in the Bid Schedule are approximate only, being given as a basis for the comparison of bids. The City does not, expressly or by implication, agree that the actual amount of work will correspond therewith. The Contractor shall verify in the field the accuracy of the estimated quantities.
Examination of Plans, Specifications, Contract, and Site of Work: The Bidder shall examine carefully the site of the work contemplated, the Plans and Specifications, and the proposal and Contract forms therefor. The submission of a bid shall be conclusive evidence that the Bidder has investigated and is satisfied as to the conditions to be encountered, as to the character, quality and scope of work to be performed, the quantities of materials to be furnished, and as to the requirements of the proposal, Plans, Specifications, and the Contract.
Where the City may have made investigations of subsurface conditions in areas where work is to be performed under the Contract, such investigations are made only for the purpose of study and design. Where such investigations have been made, Bidders or Contractors may, upon written request, inspect the records of the City as to such investigations subject to and upon the conditions hereinafter set forth. Such inspection of records may be made at the office of the City Engineer.
The records of such investigations are not a part of the Contract and are shown solely for the convenience of the Bidder or Contractor. It is expressly understood and agreed that the City assumes no responsibility whatsoever in respect to the sufficiency or accuracy of the investigations thus made, the records thereof, or of the interpretations set forth therein or made by the City in its use thereof and there is no warranty or guaranty, either expressed or implied, that the conditions indicated by such investigations or records thereof are representative of those existing throughout such areas, or any part thereof, or that unlooked for developments may not occur, or that materials other than, or in proportions different than these indicated, may not be encountered.
Bidders shall satisfy themselves by personal examination of the locations of the proposed
8 work, and by such other means as they may choose as to actual conditions and requirements and as to the accuracy of the quantities stated in the Proposal forms. Information derived from the maps, plans, specifications, profiles, or drawings, or from the Engineer or his assistants (or the Architects or their assistants), shall not relieve the Bidder of this responsibility, and the interpretation of the data disclosed by borings or other preliminary investigations is not guaranteed nor is any liability assumed by the City.
If a prospective Bidder is in doubt as to the true meaning or intent of any part of the Contract Documents including the Specifications, or discovers discrepancies in, or omissions from, the Specifications or Drawings, they may submit to the Engineer a written request for an interpretation or a correction thereof via Planet Bids. Interpretations or corrections of the Contract Documents including the Specifications and Drawings, shall be made only by addendum duly issued by the Engineer, and a copy of such addendum will be uploaded on Planet Bids and such addendum shall be considered a part of and incorporated in the Contract Documents.
Relief of Bidders: If the Bidder claims a mistake was made in their bid, the Bidder shall give the City written notice within five (5) days after the opening of the bids of the alleged mistake, specifying in the notice in detail how the mistake occurred.
Disqualification of Bidders: More than one proposal from an individual, firm, partnership, corporation, or combination thereof under the same or different names will not be considered.
Reasonable grounds for believing that any individual, firm, partnership, corporation, or combination thereof is interested in more than one proposal for the work contemplated may cause the rejection of all proposals in which such individual, firm, partnership, corporation, or combination thereof is interested. If there is reason for believing that collusion exists among the Bidders, any or all proposals may be rejected. Proposals in which the prices obviously are unbalanced due to mathematical errors may be rejected.
Award of Contract: The award of the Contract, if it be awarded, will be to the lowest responsible Bidder whose proposal complies with all of the requirements prescribed. Such award, if made, will normally be made within in ninety (90) calendar days of the opening of the proposals.
If the lowest responsible Bidder refuses or fails to execute the Contract, the City may award the Contract to the second lowest responsible Bidder. If the second lowest responsible Bidder refuses or fails to execute the Contract, the City may award the Contract to the third lowest responsible Bidder.
Execution of Contract: The Contract shall be signed by the successful Bidder and returned, together with the Contract bonds, insurance endorsements and certificates, and all other required documents within ten (10) business days after the Bidder has received notice of intent to award.
Failure to Execute Contract: Failure of the lowest responsible Bidder, the second lowest responsible Bidder, or the third lowest responsible Bidder to execute the Contract and file acceptable bonds as provided herein within ten (10) business days after such Bidder has received notice that the Contract has been awarded to them shall be just cause for the forfeiture of the proposal guaranty. The successful Bidder may file with the City Engineer a
9 written notice, signed by the Bidder, or his authorized representative, specifying that the Bidder will refuse to execute the Contract if presented to him. The filing of such notice shall have the same force and effect as the failure of the Bidder to execute the Contract and furnish acceptable bonds within the time herein above prescribed.
Return of Proposal Guaranties: Within ten (10) business days after the award of the Contract to the lowest responsible Bidder, the City will return the proposal guaranties, other than Bidder's bonds, accompanying such of the proposals as are not to be further considered in making the award. Retained proposal guaranties will be held until the Contract has been finally executed, after which all proposal guaranties, except Bidder's bonds and any guaranties which have been forfeited, will be returned to the respective Bidders whose proposals they accompany.
Qualifications of Bidders: Each Bidder shall be skilled and regularly engaged in the general class or type of work called for under the Contract. A statement setting forth their experience shall be submitted by each Bidder on the References of Work form provided herein.
Each Bidder shall possess valid active Contractor’s License issued by the Contractor’s State License Board at the time their bid is submitted. The class of license shall be applicable to the work specified in the Contract. Each Bidder shall also have no less than five (5) years’ experience in the magnitude and the character of the work bid.
Pursuant to section 1103 of the Public Contract Code, City staff has determined that the following non-exhaustive experience is reasonably necessary to satisfactorily perform the public works Contract:
The Contractor shall have a minimum of three (3) projects of similar type of construction and magnitude with other public agencies within the past five (5) years.
The Contractor shall have been in the business under the same name and California Contractor’s License for a minimum of five (5) continuous years prior to the bid opening date for this project. The license used to satisfy this requirement shall be of the same type as that required by the Contract.
The Contractor shall perform above 50% of the Contract with its own forces.
Bidders must be thoroughly competent and capable of satisfactorily performing the work covered by the proposal. They shall have had project experience similar to the project scope of work. When requested, they shall furnish such statements relative to previous experience on similar work, the plan or procedure proposed, and the organization, machinery, plant, and other equipment available for the contemplated work, and the financial condition and resources of the Bidder, as may be deemed necessary by the City Engineer in determining such competence and capability.
The City of Hermosa Beach will not enter into a Contract with any Bidder who is not properly licensed to do the work of this Contract under the provisions of Section 7000 et seq., of the Business and Professions Code, unless particularly exempted by the terms thereof. A bid by a Contractor who is not properly licensed shall be considered non-responsive and will be rejected. The Contractor must hold all sub-Contractors to these same Contract requirements.
10 The sheet for Bidder's signature in the Bid Proposal shall clearly show the Contractor's name, address, telephone number, State of California Contractor’s license number, classification, and date of expiration.
Completeness of Bids: Bids are required for the entire work. The amount of the bid for comparison purposes will be the total bid price of all items. The Bidder shall set forth the bid price for each item in the respective spaces provided for these purposes.
In case of discrepancy between the unit price and the total set forth for the item, the unit price shall prevail, provided, however, if the amount set forth as a unit price is ambiguous, unintelligible or uncertain for any cause, or is omitted, or in the case where the unit price is the same amount as the entry in the "Total" column, then the amount set forth in the "Total" column for the item shall prevail in accordance with the following:
a) As to lump sum items, the amount set forth in the "Total" column shall be the unit price.
b) As to unit price items, the amount set forth in the "Total" column shall be divided by the estimated quantity for the item and the price thus obtained shall be the unit price.
The City may waive technical or non-substantive inconsistencies in any bid.
Non-discrimination: Pursuant to the provisions of 31 CFR, Part 51, Section 51.55, the Revenue Sharing Act, notice is hereby given of the following policy, effective immediately:
The City of Hermosa Beach does not discriminate on the basis of handicapped status in admission or access to, or treatment of, or employment in, its programs and activities. The office that will coordinate compliance is that of Human Resources.
Workers’ Compensation Insurance: Before execution of this Agreement by the City, the Contractor shall file with the City’s Risk Manager the following signed certification:
“I am aware of, and will comply with, Section 3700 of the Labor Code, requiring every employer to be insured against liability for Workers’ Compensation or to undertake selfinsurance before commencing any of the work.” The Contractor shall also comply with Section 3700 of the Labor Code by securing, paying for and maintaining in full force and effect for the duration of this Agreement, complete Workers’ Compensation Insurance, and shall furnish a Certificate of Insurance to the City’s Risk Manager reflecting such insurance before this Agreement becomes effective.
Contractor shall fully indemnify and hold harmless City, its attorneys, agents, officers, and employees for any claims in law or equity occasioned by the failure of Contractor to comply with the terms of this section. Every Workers’ Compensation Insurance policy required hereunder, shall bear an endorsement, or shall have attached a rider, providing that in the event of expiration or proposed cancellation of such policy for any reason whatsoever, the City’s Risk Manager shall be notified of such action by registered mail, postage prepaid, return receipt requested, at least 30 days before such expiration or cancellation becomes effective.
Indemnification: Bidders are instructed to refer to the Contract Agreement.
11 Subcontractors: Bidders must list the name, address of the place of business, Contractor license number, and DIR registration number for each subcontractor to be responsible for more than 1/2 of 1% of the total bid, and the portion of the job for which that subcontractor is responsible. Only one subcontractor may be listed for each portion of the job.
Unfair Business Practices Claims: In entering into a public works Contract or a subcontract to supply goods, services, or materials pursuant to a public works Contract, the Contractor or sub-Contractor offers and agrees to assign to the awarding body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C.
Section 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works Contract or the subcontract. This assignment shall be made and become effective at the time the awarding body renders final payment to the Contractor without further acknowledgment by the parties. (Section 7103.5, California Public Contract Code.)
Bidder Registration Requirement: Pursuant to Labor Code sections 1725.5 and 1771.1, all Contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a Contract to perform public work must be registered with the Department of Industrial Relations (DIR). No bid will be accepted, nor any Contract entered into without proof of the Contractor’s and subcontractors’ current registration with the DIR to perform public work.
If awarded a Contract, the Bidder and its subcontractors, of any tier, shall maintain active registration with the DIR for the duration of the Project. To this end, Bidder shall sign and submit with its bid proposal the Public Works Contractor Registration Certification on the form provided, attesting to the facts contained therein. Failure to submit this form may render the bid non-responsive. In addition, each Bidder shall provide the registration number for each listed subcontractor in the space provided in the Subcontractors List form.
Claim Procedures: Bidders are instructed to refer to the Contract Documents, including by way of illustration and not by limitation the Contract Agreement.
Protest Procedures: Bidders may file a “protest” of a bid proposal with the City’s City Manager. In order for a Bidder’s protest to be considered valid, the protest must:
A. Be filed in writing within five (5) calendar days after the bid opening date; B. Clearly identify the specific irregularity or accusation; C. Clearly identify the specific City staff determination or recommendation being protested;
D. Specify in detail the grounds for protest and the facts supporting the protest; E. Include all relevant supporting documentation with the protest at time of filing; and F. Be transmitted concurrently to all other parties with a direct financial interest that may be adversely affected by the outcome of the protest. Such parties shall include all other Bidders or proposers who appear to have a reasonable prospect of receiving an award depending upon the outcome of the protest.
If the protest does not comply with each of these requirements, the City may reject the protest
12 with or without further review.
If the protest is timely and complies with the above requirements, the City Manager, or other designated City staff member, shall review the protest, any response from the challenged Bidder(s), and all other relevant information, and will provide a written decision to the protestor.
The City Manager or designee shall have up to ten calendar days to decide whether to approve or reject the protest. The written decision of the City Manager or designee on the protest shall be served upon the protesting Bidder and any Bidder subject to the protest within fourteen (14) calendar days of receipt of the bid protest. The City Manager or designee may extend the ten (10) calendar days if necessary, to review additional information requested from any Bidder.
If the protester wishes to further contest the protest, it shall appeal this decision to the Acting Pursuant to Authority Delegated by the City Council by filing a statement of appeal with the City Clerk within five (5) days of the issuance of the City Manager’s decision. Said statement of appeal shall include all information required of the original bid protest, as well as s short and plain statement setting forth why Protester disputes the City Manager’s decision and the legal and factual basis for such dispute. Any person or entity may present a formal protest to the City with respect to solicitations being conducted by staff.
A Bidder whose bid has been protested by another Bidder may submit to the City Manager a written response to the protest by email or by personal delivery or overnight mail to City Hall, 1315 Valley Drive, Hermosa Beach, California 90254, so that it is received by the City no later than seven calendar days after the protest has been served by the protesting Bidder.
1. Definitions
a. “Bidder” means any person or firm providing a timely, written response to the City solicitation.
b. “Bid Protest” means any protest with regard to the response submitted by another Bidder.
c. “Response” means the written response to the City solicitation provided by a person or firm.
d. “Solicitation Protest” means a statement of protest, dispute, challenge, disagreement, disapproval or other objection regarding documents, determinations or actions taken or contemplated by the City with respect to a solicitation.
e. “Solicitation” means the document by which the City identifies goods, equipment, services, or public construction projects for which it seeks a response.
2. Format – The protest must be in writing and include the following information at a minimum:
a. The name, address, and phone number of the protester, or the authorized representative of the protester;
13 b. The signature of the protester or authorized representative of the protester; c. The project number and title under which the protest is submitted; d. A detailed description of the legal and/or factual grounds for the protest and all supporting documentation. For protests containing elements not based on publicly released information the protest must contain documentation clearly showing the date on which the protester received the information; and e. The form of relief requested.
3. State or Federal Funding
If the subject matter of the solicitation or project is receiving any state or federal funds which requires a protest procedure different than the procedures stated above, then that protest procedure shall control.
In the event there is any lawsuit filed against the City relating to any federally funded project, the City will provide prompt notice of that lawsuit to all agencies who participated in the funding of the project.
4. Mandatory Procedure
This administrative procedure and the time limits set forth herein are mandatory.
Failure to comply with these mandatory procedures shall constitute a waiver of any right to pursue the bid protest, including filing a Government Code claim or any legal proceedings or actions.
14 IV. BID DOCUMENTS
A. PROPOSAL
CIP NO. 630
COMMUNITY CENTER GAS LINE REPAIRS
CONTRACTOR: Date: ___________________
TO: City of Hermosa Beach
Acting Pursuant to Authority Delegated by the City Council Hermosa Beach, California, 90254
Ladies and Gentlemen:
The undersigned declares that he/she has carefully examined the location of the proposed work and that he/she has examined the Plans and Specifications, has read the Contract Documents, and hereby agrees to furnish all labor, materials, equipment, tools, transportation, and services to do all work required for:
CIP NO. 630
COMMUNITY CENTER GAS LINE REPAIRS
In accordance with the Plans and Specifications prepared by the Engineer, in accordance with the Special Provisions, the Contract Documents, and in accordance with the Standard Specifications for Public Works Construction 2021, Unified Building Code for Construction (current edition) (except Sections 1-9), and the requirements of the Engineer under said documents, for the prices shown herein.
The Contractor also certifies that he/she is registered with the Department of Industrial Relations.
All work shall be completed within 35 working days from the date the Notice to Proceed is issued by the Engineer.
Contractor Signature PWCR Registration Number
15 B. BID SCHEDULE
CIP NO. 630
COMMUNITY CENTER GAS LINE REPAIRS
TOTAL BASE BID IN FIGURES
TOTAL BASE BID IN WORDS
Contractor Name:
In case of any discrepancy between the words and the figures, the words shall prevail. If the unit price and the total amount for any item are not in agreement, the unit price alone shall be considered to represent the Bidder’s intention, and all totals will be corrected to conform thereto. Attached hereto is cash, a certified check, a cashier's check, or a Bidder's bond in the amount of
__________________________________________________Dollars, said amount being not less than ten (10) percent of the amount bid. It is agreed a portion equal to the difference between the low bid and second low bid shall be retained as liquidated damages by the City if the undersigned fails or refuses to execute the Contract and furnish the required bonds and certificates of insurance within the time provided.
Contractor Signature: __________________________________________ PW Registration #:
State License #: _________
Contractor Company Name: __________________________________________ Item
No.
Estimated
Quantity
Unit Description of Work Unit
Price Total
1 1 LS
Mobilization
(Not to exceed 5% of the total
base bid amount)
- $
2 1 LS
Provide labor, material, tools,
equipment and all necessary
incidentals to complete
replacement of gas piping in
the City of Hermosa Beach
Community Center Building
per plans and specifications
- $
16 C. BID BOND
KNOW ALL MEN BY THESE PRESENTS:
WHEREAS, ________________________________, (hereinafter referred to as "Contractor") intends to submit a bid to the City of Hermosa Beach, California, a Municipal Corporation, for the performance of certain work as required in the City of Hermosa Beach CIP NO. 630 said work being: CIP NO. 630 COMMUNITY CENTER
GAS LINE REPAIRS
as shown in this specification, and in compliance with the specifications therefore under an invitation of said City contained in a notice or advertisement for bids or proposals.
NOW, THEREFORE, we, the Contractor, as Principal, and
______________________ _______________________________ a corporation organized and existing under the laws of the State of _________________, duly authorized to transact business under the laws of the State of California as Surety, are held and firmly bound unto the City of Hermosa Beach, as Obligee, in the sum of
___________________________________ Dollars ($_______________) lawful money of the United States of America, said sum being not less than ten percent (10%) of the bid amount for the payment of which sum well and truly to be made, the said Principal, and said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH THAT: If the bid of the said Principal is rejected by the said Obligee; or if the said Obligee shall accept the bid of the said Principal and said Principal shall enter into an Agreement with said Obligee in accordance with the terms of the bid, and shall give such bond or bonds as may be specified in the bidding or Contract Documents with good and sufficient surety for the faithful performance of such Agreement and for the prompt payment of labor and material furnished in the prosecution thereof; or in the event of the failure of said Principal to enter such Agreement and give such bond or bonds, if said Principal shall pay to said Obligee the difference not to exceed the penalty thereof between the amount specified in said bid and such larger amount for which said Obligee may in good faith Contract with another party to perform the work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. In case suit is brought upon this bond, the court shall fix and award and the surety shall pay, in addition to the face amount hereof, costs and reasonable attorney's fees incurred by the City of Hermosa Beach in successfully enforcing said obligation.
IN WITNESS THEREOF, we have hereunto, set our hands and seals this ___________ day of ______________________, ______. ...........
Principal
By
17 Title
Surety
By
Title
18 Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
STATE OF CALIFORNIA
COUNTY OF ______________
On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
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WITNESS my hand and official seal.
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19 D. BIDDER'S ASSURANCE
CIP NO. 630
COMMUNITY CENTER GAS LINE REPAIRS
FROM:
Name of Bidder:
Business Address:
Telephone No:
TO:
Acting Pursuant to Authority Delegated by the City Council c/o City Hall
City of Hermosa Beach, California
Acting Pursuant to Authority Delegated by the City Council :
Pursuant to your published Notice Inviting Bids for: CIP NO. 630 COMMUNITY
CENTER GAS LINE REPAIRS
The undersigned declares that he/she has carefully examined the location of the proposed work; that he/she has carefully examined the Plans and Specifications, and read the accompanying Instructions to Bidders and hereby proposes to furnish all materials, machinery, tools, labor, and services and do all the work necessary to complete the project in accordance with said Plans and Specifications and other Contract Documents at the item prices on the Bid Schedule.
BY: TITLE:
20 E. BIDDER'S DECLARATION
CIP NO. 630
COMMUNITY CENTER GAS LINE REPAIRS
It is understood and agreed that:
1. The undersigned has carefully examined all documents which will form a part of the Contract; namely, the Notice Inviting Bids, the Instructions to Bidders, this Proposal, the Bid Bond, the Contract, the Faithful Performance Bond, Warranty Bond, the Payment Bond, the federal requirements, if any, the Plans and Specifications, the Special Provisions, and the Technical Provisions.
2. The undersigned has, by investigation at the site of the work and otherwise, satisfied himself as to the nature and location of the work and fully informed himself as to all conditions and matters, which can in any way affect the work or the cost thereof.
3. The undersigned fully understands the scope of work and has checked carefully all words and figures inserted in this Proposal and he further understands that the City will not be responsible for any errors or omissions in the preparation of the Proposal.
4. The undersigned agrees and acknowledges that he is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and that the undersigned will comply with such provisions before commencing the performance of the Contract if it is awarded to the undersigned.
The undersigned will execute the Contract and furnish the required statutory bonds and certificates of insurance within the period of time specified in the Contract Documents.
The undersigned will begin work after award of Contract and a Notice to Proceed has been given as herein specified and will complete said work within the time specified in the Bidding Documents.
5. The undersigned certifies that this Proposal is genuine and not sham or collusive, or made in the interest or on behalf of a person not herein named, and the undersigned has not directly or indirectly induced or solicited any other Bidder to put in a sham bid nor induced any other person, firm, or corporation to refrain from bidding.
6. The undersigned will accept an award and enter into a Contract for all work scheduled herein on which he puts in a bid. The awards for such work are to be entirely at the discretion of the Owner after evaluation of the bids as submitted. The undersigned agrees that the Owner shall recover or retain as liquidated damages an amount equal to the difference between the low bid and amount of the bid of the Bidder with whom the City enters into a Contract, and the surplus, if any, shall be returned to the lowest Bidder in accordance with the provisions of the Public Contract Code section 20174 in the event of his failure to execute a Contract and furnish required bonds and insurance therefor within the time provided.
7. This bid will not be withdrawn within a period of ninety (90) days after the date of its