Agenda packet — Hermosa Beach City Council, October 14, 2025 (part 2 of 4)

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Applicable Codes + Regulations
The City of Hermosa Beach Municipal Code governs the approval, review, and enforcement of events. The Special Events Policy Guide must be strictly adhered to and all pertinent City Ordinances shall be enforced. The sections of the Hermosa Beach Municipal Code relevant to events include, but are not limited to:

Title 8 – Health and Safety

8.24 Noise Control

8.64 Ban on Polystyrene Food Service Ware
Title 10 – Vehicles and Traffic

10.28 Loading and Unloading

10.32 Stopping, Standing and Parking
Title 12 Street, Sidewalks and Public Places

12.20 Beach and Strand Regulations

12.28 Parks, Playgrounds and Other Public Areas

12.30 Special Events on Public Property
Environmental Requirements
Events in Hermosa Beach are expected to implement the following measures to reduce impacts and costs to the environment, the city, and the community.

MEASURE
Recycling and Waste Reduction

1. Reduce waste and single-use items
No single-use paper, plastics, packaging, and décor items Reduce size/bulk of plates, containers, cups
Use products with high recycled content
No sale or give-away of single-use plastic drinking water bottles.

At 'beer or drink gardens' use recycled or compostable cups Recycle fry-grease for bio-diesel fuels
Limit and reduce size of handouts, flyers and giveaways

2. Recycling containers:

Place well-marked recycle containers adjacent to every trash container Provide onsite 'monitors' directing people to recycling at prime locations or provide secondary trash sorters

3. Staging
Recycle or reuse event construction materials
Use ‘no emission/no VOC’ paints/sealants

4. Transportation
No-idling policy for all vehicles
Sponsor free shuttle or low-cost bus passes
Use electric, hydrogen, hybrid or CNG vehicles

4. Energy
Use energy-efficient lighting
Turn lighting and devices off when not in use
Turn off generators when not in use for significant period Use alternative energy (solar, wind, fuel cell) to supply some power Use alternative fuel generators (CNG, fuel cell, biodiesel)

5. Marine environment
No hosing of surfaces
Full containment of all wastes
Full containment of all six-pack plastic rings. Cut rings prior to disposal

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6. Education
Event and vendors must have waste and recycling a prominent theme Ensure vendors and service providers with green measures Report on compliance with above applicable measures
Applicable Fees
All events are subject to an application fee, daily category fees, and additional fees established by resolution of the City Council and any additional costs incurred by the City on behalf of the event. Payment of event fees is due upon receipt. The Community Resources Department has the discretion to revoke a permit if all applicable fees are not paid in a timely manner. Special Event Permit fees are subject to change. Additional direct costs may apply due to required staffing and/or services from the City of Hermosa Beach’s Community Development Department, Police Department, Public Works Department and/or the Los Angeles County Fire Department.

Current Fee Schedule
Daily Event Fees Fee
Participant plus spectator crowd less than 500 per event day.

Non-profit: $2 per registrant
and roster of participants
due to City
Commercial: 70/30
split of proceeds
and roster of participants
due to City
Participant plus spectator crowd more than 500 but less than 3,000 per event day;
• Impacts public areas for no longer than one day, including set-up and tear-down; and
• Is conducted in the off-season (not between Memorial Day and Labor Day) and not on any holiday.
$3,362
Participant plus spectator crowd more than 500 but less than 3,000 per event day;
• Impacts public areas for no longer than one day and is conducted in the Peak Season (between Memorial Day and
Labor Day) or on any holiday; or
• Impacts public areas for one or more days, including set-up and tear-down
Participant plus spectator crowd more than 3,000 but less than 5,000 per event day.
$3,700
Participant plus Spectator crowd exceeds 5,000 per event day. $6,727 Additional Fees Fees
Commercial Application Fee - non-refundable (direct cost) $1,057 Non-Profit Application Fee - non-refundable(direct cost) $704 Pass-Thru Application Fee - non-refundable (direct cost) $353 Amplified Sound Permit (direct cost) $207
Pier Plaza Use Fee $14,081 per event day
Event Co-sponsor* $356 per sponsor
Event Setup/Teardown $319 per location, per day
Community Resources Staff (direct cost) $423 per day
Parking Space Fee (direct cost) Fees vary based on parking location

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*The Event Co-sponsor fee is charged for each organization listed as a presenting sponsor of the event on any or all marketing materials for the event or that may be using an area on public property not within the event footprint, such as Schumacher Plaza.

Damage Deposit
Monetary deposits, bonds and other security may be necessary to guarantee performance of all required conditions, clean-up and repair of any City property or facilities damaged as a result of the event. Events may be required to submit a deposit to cover any potential damage to City facilities. All or a portion of the deposit may be refunded upon post event inspection. Events will be billed for the costs to repair or replace any City property damaged as a result of the event if the damage exceeds the deposit provided.

Refund/Cancellation Policy
Once a permit is approved and issued, daily category fees or additional fees may be refunded when written notice is given to the Community Resources Department at least two weeks prior to the event date.

Fee Waiver Grants
To support qualified organizations that have received approval to hold their event, the City provides event fee waiver grant opportunities to assist in its success by relieving the financial burden associated with the cost of the City’s event fees. Events and organizations that qualify for a long-term agreement or in contract are not bound to the terms of this policy. The annual award limit of fee waiver grants is approved by the City Council each fall for the upcoming calendar year. Grants will be awarded up to a maximum of $2,500 per event or a 50% reduction of indirect City event fees, whichever is the lesser amount. Fee waiver grants may only be used toward indirect costs charged by the City; direct costs are not eligible for and organizations are required to pay those in full. The minimum amount of a requested fee waiver grant must total at least $250.

Eligibility
In order to be eligible to apply for a fee waiver grant, the event must be a returning event to the City. Fee waiver grants will not be considered for new events or events taking place during the Peak Season (between Memorial Day and Labor Day). Following approval of an event, a completed Special Event Fee Waiver Grant Application is required to be submitted to the Community Resources Department at least 60 days prior to the event. The request will be reviewed by the Parks, Recreation, and Community Resources Advisory Commission at one of its regularly scheduled meetings for consideration of approval.

Event producers will be requested to demonstrate the following:
• A financial need or other economic justification to be considered for a fee waiver grant; • A positive community benefit through the organization or its event by meeting at least two of the following criteria:
• The organization and/or event serves, involves, and/or promotes Hermosa Beach, its residents, schools, and/or businesses;
• The organization and/or event can demonstrate broad community support and sponsorship; • The event appeals to a wide segment of community members; • The organization and/or event enhances the quality of life to the Hermosa Beach community; offering recreational, cultural, social, and or and/or educational activities of interest to the community;
• The organization can demonstrate a commitment to supporting the City’s active and healthy lifestyle as a result of the event; and/or
• The organization/and or event addresses an unmet community need. • A positive economic impact as a result of the event by providing the following information:
• If the event is consecutive days, data indicating the total number of participants that utilize overnight lodging in the City of Hermosa Beach; and
• Data indicating the participants spending in Hermosa Beach during the duration of the event at any of the businesses in the City of Hermosa Beach.

Additionally, event producers must be able to fully fund their event should they not receive a fee waiver grant and may not be dependent on the fee waiver grant to determine their ability to hold the event.

Events specifically prohibited from receiving a fee waiver grant include those events that:

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• Promote, advocate, or advance a political message or belief. • Projects or organizations who have unsatisfactorily fulfilled its obligations from previous fee waiver grants.

Obligations
Organizations approved for a fee waiver grant will be required to complete the following:
• Include that the event “is brought to you with support from the City of Hermosa Beach” on all marketing materials. The City requests this exact verbiage be used. o A copy of event marketing materials with this exact verbiage must be provided to the City prior to the City’s issuance of the Special Events Permit.
• A formal presentation to the Parks, Recreation and Community Resources Advisory Parks, Recreation, and Community Resources Advisory Commission at one of its regular meetings no more than 60-days following the event. The presentation shall include discussion of:
o Number of attendees.
o Beneficiary of funds raised by the event (if applicable). o Overview of event budget and financial outlook.
o Overview of the community benefit and/or positive economic impact to the City of Hermosa Beach.

Disqualification
Failure to complete these requirements in accordance with this policy shall automatically disqualify the organization from submitting a future request to receive a fee waiver grant for the remainder of the current calendar year plus one additional calendar year.

If any information submitted as part of the Special Event Fee Waiver Grant is found to be fraudulent, event approvals already granted for the remainder of the calendar year will be automatically revoked. While the organization will be permitted to reapply for approval of event(s) in the following calendar year, it will no longer be eligible to apply for a fee waiver grant.

Long-term Agreements
The City of Hermosa Beach recognizes the value in hosting a variety of beloved community events that help create a balanced and enjoyable events calendar for its residents. To support and develop a long-term approach to the scheduling of events, eligible events can qualify for a long-term agreement (LTA) with the City.

Eligibility
In order for an organization to be eligible for consideration of a long-term agreement, the event(s) must meet at least three of the following:
• The event(s) must qualify as an Impact Level II or III (per the Impact Worksheet), and at least one of the following:
o Have a combined estimated total of 5,000 people in attendance; or o The event must be at least two (2) consecutive days (including setup and teardown). • Have held its event in Hermosa Beach for at least three consecutive years • The event must be produced by an organization that serves, involves, and/or promotes Hermosa Beach’s coastal lifestyle, its residents, schools, and/or businesses; and • The organization or event producer must be able to demonstrate how its programs (outside of those provided at the event) provide a positive impact to the City including enhancements to quality of life to the Hermosa Beach community; or the offering of recreational, cultural, social, and/or educational activities of interest to the community.
• The event can demonstrate:
o A community benefit; or
o A positive economic impact as a result of the event.

Event producers will be requested to demonstrate a positive community benefit through the organization or its event by meeting at least two of the following criteria:
• The organization and/or event serves, involves, and/or promotes Hermosa Beach, its residents, schools, and/or businesses;
• The organization and/or event can demonstrate broad community support and sponsorship;

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• The event appeals to a wide segment of community members; • The organization and/or event enhances the quality of life to the Hermosa Beach community; offering recreational, cultural, social, and or and/or educational activities of interest to the community; • The organization can demonstrate a commitment to supporting the City’s active and healthy lifestyle as a result of the event; and/or
• The organization/and or event addresses an unmet community need.

Event producers will be requested to demonstrate a positive economic impact as a result of the event by providing the following information:
• If the event is consecutive days, data indicating the total number of participants that utilize overnight lodging in the City of Hermosa Beach; and
• Data indicating the participants spending in Hermosa Beach during the duration of the event at any of the businesses in the City of Hermosa Beach.

Upon request of an organization whose event does not satisfy one or more of the above eligibility criteria, the City Council may authorize such organization to apply for an LTA where its event provides a demonstrable or differentiated benefit to the community or a service that the City would otherwise be unable to provide.

Term Limits
LTA’s shall be for no less than two (2) years but shall not exceed a maximum of three (3) years unless otherwise determined by the City Council.

Procedures
The following steps are required to guide the development and implementation of an LTA:

1. Submittal of an LTA Application and corresponding letter to the Community Resources Department demonstrating how the organization meets the criteria.

2. Review and recommendation for City Council approval by the Parks, Recreation and Community Resources Advisory Commission.

3. Review and approval by the City Council to begin LTA negotiations with City staff.

4. LTA negotiations and development.

5. Presentation of the final LTA to the City Council for approval.

Obligations
Organizations whose event(s) are approved through an LTA are required to provide a formal presentation to the Parks, Recreation, and Community Resources Advisory Commission at one of its regular monthly meetings no more than 60 days prior and 60 days following its event(s). The pre-event presentation shall include a general event overview including anticipated number of attendees; an overview of the event footprint and individualized setup; and its anticipated impact(s) to the community, etc. The post-event presentation shall include a general overview including the actual number of attendees; actual impact(s) to the community; and any event struggles and successes.

Additionally, the event marketing materials must state the event “is brought to you with support from the City of Hermosa Beach” on all marketing materials. The City requests this exact verbiage be used. • A copy of event marketing materials with this exact verbiage must be provided to the City prior to the City’s issuance of the Special Events Permit.

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2026
City of Hermosa Beach Special Event Permit Application Overview Event Title: CBVA
Impact Level: III
Applicant Name: Chris Brown
Organization Name: California Beach Volleyball Association (CBVA) Non-Profit: NO/YES
Event Date(s): Sunday, March 22; Saturday, April 11; Saturday, May 9; Friday, May 22 (Setup) – Monday, May 25; Saturday, August 8 – Sunday, August 9; Friday, September 4 (setup)– Sunday, September 6 Event Time: 9:00am-7:00pm
Event Summary: Volleyball tournaments for all ages
Returning Event: NO/YES
Event Location: North Volleyball Courts and Schumacher Plaza (Friday, September 4 – Sunday, September 6) Estimated Number of Participants: 160
Estimated Number of Spectators: 100
Age of Participants: All ages
Participant Fee: $70 per team / $35 per player
Parking: None
Amplified Sound: None
Generator(s): None
Fenced Area(s): None
Stage(s), Structure(s) or Tent(s): Tents
Security: None
Sponsor(s): Yes
Vendor(s): None
Filming/Still Photography: None
Estimated Fees Payable to the City
Application (Nonprofit) $704
Category I TBD (Nonprofit - $2 per participant)
Co-sponsor TBD ($356 each)
Event Set-up Fee $319 per day
Additional fees may apply due to required staffing and/or services from the City of Hermosa Beach and the Los Angeles County Fire Department.

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2026
City of Hermosa Beach Special Event Permit Application Overview Event Title: Smackfest Coed 4’s Tournament
Impact Level: III
Applicant Name: Bill Sigler
Organization Name: Smackfest Events
Non-Profit: NO/YES
Proposed Event Date(s): Saturday, June 27
Event Time: Setup: 6:00-9:00am; Event: 9:00am-6:00pm; Teardown: 6:00-9:00pm Event Summary: Coed 4's adult beach volleyball tournament Returning Event: NO/YES
Event Location (Site Map Attached): North Volleyball Courts with impact to the Beach Tennis Courts Estimated Number of Participants per Day: 600
Estimated Number of Spectators per Day: 1,400
Age of Participants: 18 and over
Participant Fee: $150 per team
Parking: Yes
Amplified Sound: Yes, for DJ
Generator(s): Yes
Fenced Area(s): Yes, snow fencing around the event footprint Stage(s), Structure(s) or Tent(s): Yes, 10’x10’ tents
Security: Yes
Sponsor(s): Yes
Vendor(s): Yes
Filming/Still Photography: None
Applicable Fees:

Application $1,057
Category III $3,700
Amplified Sound $207
Co-Sponsor(s) TBD ($356 each)
Additional fees may apply due to required staffing and/or services from the City of Hermosa Beach and the Los Angeles County Fire Department.

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2026
City of Hermosa Beach Special Event Permit Application Overview Event Title: You Are Enough 5K
Impact Level: III
Applicant Name: Cathy Caplener
Organization Name: Giving Purpose Organization
Non-Profit: NO/YES
Proposed Event Date(s): Saturday, May 30
Event Time: 9:00am-12:00pm (Setup/Teardown Times TBD)
Event Summary: Walk/run from Hermosa Beach Pier to the Manhattan Beach Pier and back to raise awareness for mental health
Returning Event: NO/YES
Event Location (Site Map Attached): The Strand north of the Pier and Schumacher Plaza Estimated Number of Participants per Day: 700
Estimated Number of Spectators per Day: 50
Age of Participants: All ages
Participant Fee: $40 per person
Parking: None
Amplified Sound: Yes, for a DJ and an MC
Generator(s): None
Fenced Area(s): None
Stage(s), Structure(s) or Tent(s): Yes, 10’x10’ tents
Security: None
Sponsor(s): Yes
Vendor(s): Yes
Filming/Still Photography: None
Applicable Fees:

Application (Nonprofit) $704
Category III $3,700
Co-sponsor $356 each (TBD)
Amplified Sound Permit $207
Additional fees may apply due to required staffing and/or services from the City of Hermosa Beach and the Los Angeles County Fire Department.

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City of Hermosa Beach | Page 1 of 5
Meeting Date: October 14, 2025
Staff Report No. 25-CR-056
Honorable Mayor and Members of the City Council

APPROVAL OF THE COMMENCEMENT OF LONG-TERM AGREEMENT

NEGOTIATIONS FOR THE AAU HERMOSA BEACH CHAMPIONSHIPS, AVP JUNIOR

NATIONAL CHAMPIONSHIPS, AND JVA/BVCA NATIONAL CHAMPIONSHIPS (Community Resources Director Lisa Nichols)
Recommended Action:

Staff recommends City Council approve the Parks, Recreation, and Community Resources Advisory Commission’s (Commisson) recommendation for staff to commence LTA negotiations with the following organizations for their respective special events on the dates listed below for a two-year term with an option, at staff’s discretion, to extend the LTA for an additional one-year term for each organization’s special events in 2028 on dates to be determined:

1. JVA/BVCA for the JVA/BVCA National Championships from July 6 through July 12 in 2026 and 2027;

2. AAU for the AAU Hermosa Beach Championships from July 12 through July 19 in 2026 and 2027; and

3. AVP for the AVP Junior National Championships from July 19 through July 28 in 2026 and July 19 through July 27 in 2027.

Executive Summary:

The Community Resources Department is tasked with overseeing special events on public property. To support and develop a long-term approach to the scheduling of events, eligible events can qualify for an LTA with the City.

At its July 1, 2025 meeting, the Commission recommended City Council authorize staff to begin LTA negotiations with the following organizations for their respective special events on the dates listed below for a two-year term with an option, at staff’s discretion, to extend the LTA for an additional one-year term for each organization’s special events in 2028 on dates to be determined:
 JVA/BVCA for the JVA/BVCA National Championships from July 6 through July 12 in 2026 and 2027;
 AAU for the AAU Hermosa Beach Championships from July 12 through July 19 in 2026 and 2027; and
 AVP for the AVP Junior National Championships from July 19 through July 28 in 2026 and July 19 through July 27 in 2027.

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City of Hermosa Beach | Page 2 of 5
.

At its October 7, 2025 meeting, the Commission recommended that the City Council authorize staff to include in the LTA negotiations with AAU the AAU High School Boys Beach Volleyball League Matches and the AAU Southern Grand Prix Series, thereby forming a single LTA encompassing all AAU events held in Hermosa Beach.

Background:

The Special Events Policy Guide (Attachment 1) serves as a comprehensive document for event producers with information on the review and approval process, applicable fees, policies, and Hermosa Beach Municipal Code chapters and sections pertaining to special events. The Special Events Policy Guide outlines the LTA Program, which allows organizations that meet the eligibility requirements to apply for an LTA to solidify event dates for up to three years and eliminates the need for organizations to submit a special event application each year and participate in the annual review and approval process by the Commission and Council. Additionally, the LTA Program provides an opportunity for event fees to be subsidized with a decrease or elimination through a negotiation process between the City and the organization.

The LTA program requires the Commission to review each application and provide a recommendation to City Council on whether the City should enter into negotiations for an LTA with an organization for its special event.

Past Commission Actions
Meeting Date Description
Parks, Recreation,
and Community
Resources
Advisory
Commission:

July 1, 2025
The Commission recommended City Council authorize staff to begin LTA negotiations with AAU for the AAU Hermosa Beach Championships in 2026 and 2027, with an option, at staff’s discretion, to extend the LTA for an additional one-year term.

Parks, Recreation,
and Community
Resources
Advisory
Commission:

October 7, 2025
The Commission recommended that the City Council authorize staff to include in the LTA negotiations with AAU for the AAU Hermosa Beach Championships, the AAU High School Boys
Beach Volleyball League Matches and the AAU Southern
Grand Prix Series.

Discussion:

Each year, staff receives conflicting event date requests from AAU, AVP, and JVA/BVCA, as all three organizations prefer to hold their events in early to mid-July. For the years 2026 through 2028, the requested dates in the LTA applications from AAU and JVA/BVCA for their junior volleyball tournaments (Attachment 2 and Attachment 3) did not conflict with one another; however, AVP’s requested dates for its junior volleyball tournament

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City of Hermosa Beach | Page 3 of 5
(Attachment 4) overlapped with those submitted by both AAU and JVA/BVCA. In addition, AVP requested an expanded event timeline in its LTA application for its junior volleyball tournament (Attachment 4), totaling 16 event days, compared to the 10 days approved in 2024 and the seven days approved in 2025.

Therefore, when staff presented the LTA applications (Attachments 2-4) to the Commission at its July 1, 2025 meeting, staff recommended that the Commission include a recommendation for City Council consideration on the specific event dates that staff should negotiate with each organization as part of their respective LTAs.

Staff recommended the Commission consider recommending to City Council that staff negotiate event dates in each LTA for the years 2026 through 2028 that follow the established sequence used in 2024 and 2025, with the JVA/BVCA National Championships scheduled first in early July, followed by the AAU Hermosa Beach Championships, and then the AVP Junior National Championships. Staff also recommended that the event dates remain consistent each year, as outlined below:
 JVA/BVCA National Championships: July 6 through July 12;  AAU Hermosa Beach Championships: July 12 through July 19; and  AVP Junior National Championships: July 19 through July 27 The proposed schedule did not accommodate AVP’s request for an expanded 16-day event window. Instead, the proposed eight-day allocation for AVP was more consistent with the event durations provided to the other organizations: seven days for JVA/BVCA and eight days for AAU.

At its July 1, 2025 meeting, the Commission recommended City Council approve the commencement of LTA negotiations with the following organizations for their respective events on the dates recommended by staff for 2026 and 2027, with an option, at staff’s discretion, to extend each LTA for an additional one-year term for each organization’s special events in 2028 on dates to be determined:
 JVA/BVCA for the JVA/BVCA National Championships;
 AAU for the AAU Hermosa Beach Championships;and
 AVP for the AVP Junior National Championships.

Additionally, the Commission recommended that staff consider expanding AVP’s event timeline, where possible, by adding additional event days at the end of the schedule, provided there are no conflicts with other scheduled events.

The Commission’s recommendation to include the option to extend each LTA for an additional one-year term, which would encompass each organization’s 2028 event, would allow the City sufficient time to determine whether the volleyball courts north and/or south of the Pier may be considered for use for any activities associated with the 2028 Olympic and Paralympic Games. Once a final determination regarding Olympic-related use has been made, staff would assess the City’s capacity to host these recurring events in 2028.

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City of Hermosa Beach | Page 4 of 5
If feasible, staff would then proceed with determining each organization's 2028 event dates.

Attachments 5-6 are the proposed 2026 and 2027 July special event calendars with the dates to be considered in each LTA with AAU, and JVA/BVCA should City Council approve the Commission’s recommendation. The proposed dates are as follows:
 JVA/BVCA National Championships from July 6 through July 12 in 2026 and 2027;  AAU Hermosa Beach Championships from July 12 through July 19 in 2026 and 2027; and
 AVP Junior National Championships from July 19 through July 28 in 2026 and July 19 through July 27 in 2027.

On September 29, 2025, staff received an additional LTA application (Attachment 7) from AAU for its High School Boys Beach Volleyball League Matches and the Southern Pacific Grand Prix Series in 2026 through 2028.

While the requested event dates are included in the additional LTA application from AAU (Attachment 7), they are not typically confirmed at this stage of the LTA review process unless staff recommends otherwise for Commission and City Council consideration, as was the case with the AAU Hermosa Beach Championships, AVP Junior National Championships, and JVA/BVCA National Championships. However, staff has reserved AAU’s requested dates for the High School Boys Beach Volleyball League Matches and the Southern Pacific Grand Prix Series to prevent scheduling conflicts on the 2026 Special Events Calendar (Attachment 8), as all 2026 event dates are currently being actively approved through the Commission and Council throughout the months of October and November. Event dates for 2027 will be determined through future negotiations.

Fiscal Impact:

Special event fees are negotiated as part of each agreement. Therefore, the fiscal impacts are not known until negotiations are completed.

Attachments:

1. Special Events Policy Guide

2. AAU LTA Application

3. JVA/BVCA LTA Application

4. AVP LTA Application

5. 2026 July Special Events Calendar – July Junior Volleyball Tournaments Proposed Dates

6. 2027 July Special Events Calendar – July Junior Volleyball Tournaments Proposed Dates

7. Additional AAU LTA Application

8. 2026 Special Events Calendar

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City of Hermosa Beach | Page 5 of 5
Respectfully Submitted by: Community Resources Director, Lisa Nichols Noted for Fiscal Impact: Henry Chao, Finance Manager
Concur: Brandon Walker, Adminsitrative Services Director Legal Review: Jason Baltimore, Interim City Attorney
Approved: Steve Napolitano, Interim City Manager

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HERMOSA BEACH

SPECIAL EVENTS POLICY GUIDE

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This policy guide has been developed to clarify and carry out the City’s mission statement related to events that occur on outdoor public spaces within the City of Hermosa Beach.

Mission Statement
Hermosa Beach strives to offer a safe and enjoyable environment for special events to take place in a way that balances resident and visitor needs. Special events in Hermosa Beach are celebrated for being community-friendly, enhancing local beach culture, and offering a myriad of benefits to the local community. The City of Hermosa Beach works collaboratively with event operators in an efficient and clear manner to process and carry out permits in compliance with this policy.

City Contact Information
The City of Hermosa Beach Community Resources Department is available to assist and answer any questions related to the special events process.

Website: www.hermosabeach.gov
Phone: (310) 318-0280
Email: [email protected]
Address: 710 Pier Avenue, Hermosa Beach, CA 90254
Cover Image: Hermosa Beach Murals Project - John Van Hamersveld

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General Information + Frequently Asked Questions
When is a Special Event Permit required?
• For any organized event, activity, celebration, or function involving the use of the beach at which one hundred or more persons are to be assembled or the use of other outdoor public spaces or rights-ofway at which twenty-five or more persons are to be assembled. • For any commercial organization requesting use of any outdoor public space within the City. • For any nonprofit organization requesting use of any outdoor public space within the City.

How do I apply for a Special Event Permit?
Special Event Applications must be submitted using the online form on the City’s website.

What is the “Nothing Weekend”?
On at least one weekend during the Peak Season (Memorial Day to Labor Day), no Special Event Permits will be issued. This means that any application for a Special Event Permit that coincides with a designated “Nothing Weekend” will be asked to provide alternate event dates for the event to be considered.

How will this policy be enforced?
The Special Events Policy Guide will be strictly enforced by City staff. Those found to be violating City policy or failing to comply with any of the requirements of the Hermosa Beach Municipal Code may be subject to penalties or fines. Special events, and any of its participants, vendors, or spectators, found to have caused damage or whom are in violation of any City policy, or the Hermosa Beach Municipal Code may be subject to greater deposits, regulation, or restrictions when submitting Special Event Applications in the future.

Where are special events allowed?
To ensure adequate space and resources are available, and to limit potential disturbances to the community, special events are limited to the following locations:
• North and South of Pier (within the Commercial Zone) – See page 3 • The Strand
o Strand use is only permitted for events continuously moving with no obstruction to public access • Pier Plaza
• Rights-of-way
• The following City parks:
o Valley Park, 2521 Valley Drive
o Community Center, 710 Pier Avenue
o Clark Field, 861 Valley Drive
o Edith Rodaway Park, 350 Prospect Avenue
Special Event Applications for City parks not included above will be considered on a case-by-case basis.

However, Special Event Permits will not be issued for South Park, 425 Valley Drive, or Noble Park, 1400 The Strand.

Use Classifications + Impact Characteristics
Special events are evaluated based on several factors and will be categorized as Impact Level I, II, or III based on the information provided in the Special Events Application. Once the information is submitted and reviewed by the Community Resources Department, City staff will determine the Impact Level of the event using the Impact Characteristics Matrix.

The Impact Level of the event will be used to determine:
• the deadline for Special Event Application submittal; and • the level of review for approval (City staff, Parks, Recreation and Community Resources Advisory Commission, and City Council).

Impact Characteristics Matrix
If more than one option is applicable, the highest characteristic will be used to determine the impact level.

Characteristic Impact Level I Impact Level II Impact Level III Total Attendees and Spectators
Per Event Day
100-500 501 – 1,999 2,000 or More
Event Location(s) Park or Beach The Pier or Pier Plaza Streets, the Strand, or Public Right of Way

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Use of Volleyball Courts and
Beach Tennis Courts
None North or South
Volleyball Courts; or
Beach Tennis Courts
North and South
Volleyball Courts; or
North and South
Volleyball Courts and
Beach Tennis Courts; or
North Volleyball Courts
and Beach Tennis Courts
Event Season(s) Winter Spring or Fall Summer –
Peak Season
(Memorial Day to
Labor Day)
Event Day(s) Monday - Thursday Friday, Saturday, or
Sunday
Holiday
Total Consecutive Event Days
(Including Set-up and Tear-down)
1-2 3-4 5 or More
(May not exceed 15)
Additional requests/services such
as Film/Still Photo Permit, Building
and Safety Review, Police Services,
Reserved Parking, Street
Closures/Traffic Control Plan
Review, or Amplified Sound Permit
None 1-2 3 or more
Impact Level 5 or More
Applicable
=Impact Level I
2 or More
Applicable
= Impact Level II
2 or more
Applicable =
Impact Level III
Pass-Through Events
An event where participants pass through the City of Hermosa Beach and the event does not start or end in Hermosa Beach is considered a Pass-Through Event. A Special Event Application is required for a Pass-Through Event and the approval process is determined based on the Impact Level assigned to the event.

Pier Plaza Promotions
The Pier Plaza Promotion option is designed to provide organizations with a one-day promotional opportunity on Pier Plaza or an agreed-upon area downtown. These events must be strictly commercial for brand awareness, or product or service launches. Organizations that wish to hold a Pier Plaza Promotion will be required to submit a Special Event Application and subject to the Pier Plaza Use fee. Up to five Pier Plaza Promotions may be approved each calendar year.

Approval Guidelines + Requirements
Event Approval Findings
A Special Event Permit may be issued upon finding that the event producer can adhere to all of the terms outlined in this Special Events Policy Guide.

Application Submittal Deadlines and Approval Process
Special Event Applications must be submitted as follows:
• New events: If the new event is an Impact Level I or II, the application must be submitted at least 90 days in advance of the event. If the new event is an Impact Level III, the application must be submitted no later than July 30 for the following calendar year. New events to Hermosa Beach will be subject to a Public Hearing by both the Parks, Recreation and Community Resources Advisory Commission and City Council. • Returning Level III events: Must be submitted no later than July 30 for the following calendar year.

Returning Impact Level III will be subject to review by both the Parks, Recreation and Community Resources Advisory Commission and City Council.
• Returning Level II events: Must be submitted at least ninety (90) days in advance of the event. Returning Impact Level III will be subject to review by the Parks, Recreation and Community Resources Advisory Commission.

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• Returning Level I events: Must be submitted at least 30 days in advance of the event. Level I events will be subject to review by City staff.
• Pier Plaza Promotions: Review and approval of Pier Plaza Promotion events will follow the same approval process as Level I events.

Any returning event to the City that is requesting a significant change to the event format including the location, total event days, or estimated attendance total may be subject to the application submittal deadlines and approval process outlined for new events at the discretion of the Community Resources Director.

At the discretion of the Community Resources Director, Special Event Applications may be submitted for consideration after the application submittal deadline has passed, provided:
• there are unforeseeable circumstances (memorial service, team victory celebration, need for minimal marketing/advertising);
• the event does not exceed Peak Season (Memorial Day to Labor Day) Event Limits; and • the event can still meet all of the event approval findings The Parks, Recreation, and Community Resources Advisory Commission and City Council will evaluate and recommend approval of returning Impact Level III events and a “Nothing Weekend” first. The Parks, Recreation and Community Resources Advisory Commission will then consider approval of returning Impact Level II events.

City staff will then consider approval of Impact Level I events. New events are considered after all returning events.

Event producers are requested to be present at any Parks, Recreation, and Community Resources Advisory Commission and City Council meetings where the event is scheduled to be reviewed.

Event Limits
To balance coastal access with events, the Beach, the Strand, and Pier Plaza will be limited to the following number of events during the peak summer season (Memorial Day to Labor Day):
o Maximum of 45 days used by Impact Level III events; and o Maximum of 25 days used by Impact Level II and II events, and (on days not used by Level III events.)
The monthly number of event days for events outside of the Peak Season (Labor Day to Memorial Day) will be limited to a maximum of 15. Additionally, only two events on any given day will be permitted in the City.

Event Type First Day to
Submit Application
Last Day to
Submit Application
Parks, Recreation, and
Community Resources
Advisory Commission Review
City Council
Review
Impact Level I
Late May/Early June
(for following
calendar year)
30 days prior to event n/a n/a
Impact Level II 90 days prior to event
If application is submitted
by August 31: October
If application is submitted
after August 31: TBD
n/a
Impact Level III July 30
(for following
calendar year)
September October
New Events
Impact Level I or II: at least
90 days in advance of the
event
Impact Level III:
no later than July 30 for the
following calendar year.

November November

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Event Notifications
The Community Resources Department may require event producers to provide written notification to all residents and businesses within a 500-foot radius of the event site. The City shall provide the notice, which shall include the date and time of the event and the telephone number of the designated event representative.

Said written notice shall be provided to the surrounding residents and businesses by the event representative not less than 1 week prior to the event. Additionally, new event requests for locations outside of the Beach or downtown area, require event notifications to be posted at the event site leading up to the scheduled Public Hearing to provide the community additional notice of the proposed new event.

Economic Benefit
Event producers will be required to detail positive economic impacts as a result of the event in the Special Event Application. Event producers should encourage use of local businesses to event staff, participants, and spectators. The Hermosa Beach Chamber of Commerce and Visitor Bureau’s business directory is available at www.trulyhermosa.com. Additionally, event producers should engage with local businesses to explore partnership, and promotional opportunities.

Pre/Post Event Meetings
Pre-event and post-event meetings with City staff and event producers may be required. A “pre-event meeting” may be scheduled anytime between 3 months to several weeks prior to the actual event date as determined by City staff.

Site Plan and Signage
A detailed map schematic must be submitted with the Special Events Application that includes the proposed location of the event, including all temporary facilities, structures, signage, and /or equipment to be erected, ingress and egress, and whether existing structures and/or facilities are to be relocated or modified (such as Volleyball Courts or Beach Tennis Courts, for example). • All recreational activities and set-up of recreational equipment should remain at least 50 feet from the Strand wall. Special considerations may be made upon request. • All event-related activities and set-up shall not block beach access or hinder emergency access onto and from the beach by the Los Angeles County Lifeguards. • All tents must remain at least 10 feet from the Strand wall.

Event signage shall not be placed on City facilities or premises outside of event times. Signage shall not be affixed to City property. Event producers may apply for a Street Banner through the Public Work’s Department.

Simultaneous Use of North and South Volleyball Courts
One side of the north and south of Pier Volleyball Courts will be required to remain open for general public use during events occurring on weekends. An exception may be provided for events that occur at the same time as City-sponsored classes utilizing the north or south of Pier Volleyball Courts or at the discretion of the Parks, Recreation, and Community Resources Advisory Commission and City Council.

Impact to Beach Tennis Courts
Any event requesting removal of the Beach Tennis Courts must provide one of the following:
• An event footprint that would allow for at least three of the permanent Beach Tennis Courts to remain for general public use; or
• Temporary Beach Tennis Courts available for general public use. o Temporary courts must remain at least 50 feet from the strand wall and shall not block beach access or hinder emergency access onto and from the beach by the Los Angeles County Lifeguards. If temporary courts are provided outside of the Commercial Zone, outside of the event footprint, it is the responsibility of the event producer to set-up and remove the courts daily as they are not permitted to remain overnight.
o The City and Beach Tennis community would assist with providing the temporary poles and nets to the event producer and provide guidance for installation/removal.

Portable Restrooms and Hand Sanitizing/Sink Facilities
Event producers may be required to provide portable restrooms and hand-sanitizing/sink facilities. The cost of such services shall be borne by the event producer. The number of portable restrooms and hand-sanitizing/sink

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facilities required will be determined by City staff. City staff will designate the location for any portable restrooms and hand-sanitizing/sink facilities required at the event location.

Parking
If an event producer requests reserved parking, a parking plan outlining the public parking spaces requested with the times of use for each space must be submitted. The City shall enforce reserved parking by way of complaint only. Therefore, the event producer is responsible for monitoring the reserved parking during reserved hours as much as possible and reporting if non-event-related staff are parked in the reserved parking spot(s) by calling non-emergency dispatch at (310) 524-2750. The event producer or a designated representative must be present for the City to enforce and tow. The City does not issue refunds for any fees associated with parking.

Event producers may be required to secure satellite parking lots for event staff or attendee parking, and/or shuttle bus transportation.

Coastal Development Permit
Events that meet all of the following criteria will be subject to review by the California Coastal Commission:
• Held between Memorial Day and Labor Day;
• Occupies all or a portion of the beach; and
• Involves a charge for general public admission seating (not including participant entry fees).

Building and Safety Review
Per Chapter 31 of the California Building Code, as adopted by Hermosa Beach Municipal Code 15.04.010, a building permit and plan review is required when any special event on outdoor public spaces includes the temporary installation of the following structures:
• Awnings or canopies
• Marquees - A sign painted on, attached to, or supported by a marquee on a temporary building wall which supports the marquee
• Signs - A ground sign supported by one or more uprights, poles or braces or a sign wholly supported by a sign structure, or a portable sign with the surface temporarily fixed to a structure that is moved periodically
• Towers - A structure designed and constructed to support antennas • Antennas - Wires, poles, rods, reflecting discs or similar devices used for the transmission of electromagnetic waves
• Swimming pools - A structure intended for swimming or recreational bathing that contains water over 18 inches deep
• Relocatable buildings
• Generators, or any other temporary power source
• Temporary structures or tents that exceed 10’ x 10’ that cover an area greater than 120 square feet, including connecting areas or spaces with a common means of egress or entrance that are used or intended to be used for the gathering together of 10 or more persons. • Stages
• Trusses
• Electrical equipment
• Mechanical equipment
• Heaters
• Large-scale ventilation equipment
Following event approval, event producers will be responsible for applying for the necessary permits through the City’s Community Development Department.
• Any event with temporary installation of any of the aforementioned structures, requires the event producer to submit an application for a Building Permit. • If electrical equipment, temporary power sources, or generators would be used, the event producer must submit an application for a Electrical Permit in addition to the Building Permit. • If mechanical equipment, heaters, or large-scale ventilation equipment would be used, the event producer must submit an application for a Mechanical Permit in addition to the Building Permit. • If plumbing equipment, pools, or water supply lines would be used, the event producer must submit an application for a Plumbing Permit in addition to the Building Permit. This is not required for the use of portable restrooms.

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Applications are available on the City’s website. Plan review and permit fees would be applied and are determined by the level of review required. Special Event Permits will not be issued until all appropriate Building and Safety permits have been provided to the Community Resources Department.

County of Los Angeles Fire Department Review
The Fire Prevention Bureau in Carson oversees events taking place in the City. Therefore, event producers may be required to apply for approval by the Bureau through submission of a Public Assemblages and Event Declaration Form. Once the application is submitted, the County of Los Angeles Fire Department will review, determine if a Field Inspection will be required for the event, and generate the permit fees. Once approval is obtained, an Operational Permit would be issued to the event producer.

Filming or Still Photo Permit
A Film/Still Photo Permit is required for any event recording or photographing activities resulting in commercial use. Information about professional filming permits may be obtained on the City’s website.

Emergency Action Plan
It is the event producer’s responsibility to have a comprehensive emergency action plan to the City that proposes the steps to be taken for crisis situations, such as event shut down due to severe weather, fire, active hostile attack, or for a missing person, medical emergency or threat of violence. Event producers are also responsible for providing an evacuation plan, including a script for the evacuation announcement and the means to how the evacuation plan and locations will be communicated to event attendees. The event producer’s proposed plan will be evaluated and formalized with the Emergency Management Coordinator in the City Manager’s office.

Trash
Event producers cannot leave any trash at any event site outside of the permanent trash receptacles and may be required to secure additional containers, dumpsters, or services from Athens at a cost borne by the event producer.

Accessibility Plan
It is the event producer’s responsibility to comply with all City, County, State and Federal disability access requirements applicable to the event, including the American with Disabilities Act (ADA). All indoor and outdoor sites, activities and programs must be accessible to persons with disabilities.

Traffic Plan
Event producers requesting street closures must provide a traffic control plan that illustrates all road closures, detours, and the exact placement of all traffic control devices including crash test certified barricades, signage, and message boards. The traffic control plan must be approved by the Police and Public Works Departments. The event producer is responsible for securing and deploying the required traffic control devices outlined in the City approved traffic control plan. The Public Works Department inspects all traffic control devices once deployed to ensure all devices are effective and correctly positioned at a cost to the event producer.

Amplified Sound
Event producers are required to obtain an Amplified Sound Permit if the event intends to use a loudspeaker or sound amplifying equipment for the purpose of giving instructions, directions, lectures, or transmitting music. The Chief of Police will consider the following in the issuance of Amplified Sound Permits:
• The volume and intensity of the noise;
• Whether the noise is prolonged and continuous;
• How the noise contrasts with the ambient noise level; • The proximity of the noise source to residential and commercial uses; • The time of day; and
• The anticipated duration of the noise.

Speakers must be facing westward (towards the ocean) at all times.

Food, Beverage, or Merchandise Sales
In accordance with HBMC Section 12.20.300, the sale of food, non-alcoholic beverages, or branded merchandise from the event producer on the beach is allowed for events approved through the Special Events

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Permit Program. The sale of these items from any vendor other than the event producer, or any other commodity, merchandise, wares, products, or service on the beach is not allowed. Event producers wishing to sell within these guidelines would be responsible for obtaining a business license from the City, and for obtaining any applicable food or beverage permits through the County of Los Angeles Department of Public Health.

Requests for alcohol on the beach will not be considered.

For events not on the beach, the sale of food, non-alcoholic beverages, alcoholic beverages, or merchandise may be considered through the Special Events Permit Program. The event producer would be responsible for ensuring any vendors associated with its event has a current business license with the City and for obtaining any applicable food or beverage permits through the County of Los Angeles Department of Public Health. If the sale of alcohol is approved through the Special Event Permit Program, the event producer must secure the appropriate license from the State of California Department of Alcohol Beverage Control (ABC). The City may place restrictions on the way in which alcohol is managed at a proposed event and/or a requirement of security officers and/or assigning City staff to monitor the cost of such services shall be borne by the event producer.

Security
City staff or law enforcement may deem a special event warrants the presence of one or more Police Officers or security personnel and the cost of such services shall be borne by the event producer. Security personnel must be licensed, in uniform and are subject to approval by the City.

Insurance
At least ten (10) days prior to the event, event producers will provide the City with a certificate of insurance providing liability insurance with the following requirements:

Event producer agrees to furnish the City of Hermosa Beach evidence of comprehensive general liability insurance in the form of a certificate naming "the City of Hermosa Beach, its officers, agents, volunteers, and employees as additional insureds." This exact verbiage is required. Event producer shall notify the City at least thirty (30) days prior to the termination, reduction, cancellation, suspension, modification, or expiration of the policy. Notwithstanding the foregoing, Event producer shall maintain insurance coverage meeting the standards outlined in this Section at all times during the term of the activity or activities for which the Event producer submitted its application, as reflected in and permitted by this Agreement. All certificates are subject to approval of the City’s Risk Manager.

Coverage shall be at least as broad as Insurance Services Form CG 00 01 covering commercial general liability on an "occurrence" basis, including property damage, bodily injury, death, and personal and advertising injury with limits no less than two million dollars ($2,000,000) per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this Agreement, or the general aggregate limit shall be twice the required occurrence limit. The City reserves the right to request greater or lesser amounts of insurance coverage.

If the use includes athletic activities, shall provide evidence of that the commercial general liability insurance includes coverage for injuries to athletic participants and participant accident insurance.

If the Event producer maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

Event Day Expectations
In order to immediately address any issues or changes that may arise during the course of an event, producers are responsible for:
• Providing contact information for an event representative that City staff may reach at any time during the event.
o The assigned event representative must be on-site and may not actively participate in the event.
• Maintaining copies of all applicable Special Event Permits and any other permits issued by the City onsite during the event.

Compliance

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Title 8 – Health and Safety

8.24 Noise Control

8.64 Ban on Polystyrene Food Service Ware
Title 10 – Vehicles and Traffic

10.28 Loading and Unloading

10.32 Stopping, Standing and Parking
Title 12 Street, Sidewalks and Public Places

12.20 Beach and Strand Regulations

12.28 Parks, Playgrounds and Other Public Areas

MEASURE
Recycling and Waste Reduction

At 'beer or drink gardens' use recycled or compostable cups Recycle fry-grease for bio-diesel fuels
Limit and reduce size of handouts, flyers and giveaways

2. Recycling containers:

Place well-marked recycle containers adjacent to every trash container Provide onsite 'monitors' directing people to recycling at prime locations or provide secondary trash sorters

3. Staging
Recycle or reuse event construction materials
Use ‘no emission/no VOC’ paints/sealants

4. Transportation
No-idling policy for all vehicles
Sponsor free shuttle or low-cost bus passes
Use electric, hydrogen, hybrid or CNG vehicles

5. Marine environment
No hosing of surfaces
Full containment of all wastes
Full containment of all six-pack plastic rings. Cut rings prior to disposal

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6. Education
Event and vendors must have waste and recycling a prominent theme Ensure vendors and service providers with green measures Report on compliance with above applicable measures
Applicable Fees
All events are subject to an application fee, daily category fees, and additional fees established by resolution of the City Council and any additional costs incurred by the City on behalf of the event. Payment of event fees is due upon receipt. The Community Resources Department has the discretion to revoke a permit if all applicable fees are not paid in a timely manner. Special Event Permit fees are subject to change. Additional fees may apply due to required staffing and/or services from the City of Hermosa Beach’s Community Development Department, Police Department, Public Works Department and/or the Los Angeles County Fire Department.

Current Fee Schedule
Daily Event Fees Fee
Participant plus spectator crowd less than 500 per event day.

Non-profit: $2 per registrant
and roster of participants
due to City
Commercial: 70/30
split of proceeds
and roster of participants
due to City
Participant plus spectator crowd more than 500 but less than 3,000 per event day;
• Impacts public areas for no longer than one day, including set-up and tear-down; and
• Is conducted in the off-season (not between Memorial Day and Labor Day) and not on any holiday.
$3,362
Participant plus spectator crowd more than 500 but less than 3,000 per event day;
• Impacts public areas for no longer than one day and is conducted in the Peak Season (between Memorial Day and
Labor Day) or on any holiday; or
• Impacts public areas for one or more days, including set-up and tear-down
Participant plus spectator crowd more than 3,000 but less than 5,000 per event day.
$3,700
Participant plus Spectator crowd exceeds 5,000 per event day. $6,727 Additional Fees Fees
Commercial Application Fee - non-refundable $1,057
Non-Profit Application Fee - non-refundable $704
Pass-Thru Application Fee - non-refundable $353
Amplified Sound Permit $207
Pier Plaza Use Fee $14,081 per event day
Event Co-sponsor* $356 per sponsor
Event Setup/Teardown $319 per location, per day
Community Resources Staff $423 per day
Parking Space Fee Fees vary based on parking location

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Events specifically prohibited from receiving a fee waiver grant include those events that:

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• Promote, advocate, or advance a political message or belief. • Projects or organizations who have unsatisfactorily fulfilled its obligations from previous fee waiver grants.

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Term Limits
LTA’s shall be for no less than two (2) years but shall not exceed a maximum of three (3) years unless otherwise determined by the City Council.

Procedures
The following steps are required to guide the development and implementation of an LTA:

1. Submittal of an LTA Application and corresponding letter to the Community Resources Department demonstrating how the organization meets the criteria.

2. Review and recommendation for City Council approval by the Parks, Recreation and Community Resources Advisory Commission.

3. Review and approval by the City Council to begin LTA negotiations with City staff.

4. LTA negotiations and development.

5. Presentation of the final LTA to the City Council for approval.

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City of Hermosa Beach
Community Resources Department
710 Pier Avenue ● Hermosa Beach, CA 90254
310.318.0280 ● [email protected]

SPECIAL EVENT LONG-TERM AGREEMENT APPLICATION
The City of Hermosa Beach recognizes the value in hosting a variety of beloved community events that help create a balanced and enjoyable Special Events Calendar for its residents. To support and develop a long-term approach to the scheduling of events, eligible events can qualify for a Long-term Agreement (LTA) with the City for a three-year term.

Procedures for Consideration
The following steps are required to guide the development and implementation of a LTA:

1. Submittal of an LTA Application to the Community Resources Department that addresses how the organization or event qualifies for each of the eligibility requirements.

2. Review and recommendation for City Council approval by the Parks, Recreation and Community Resources Advisory Commission.

3. Review and approval by City Council to begin LTA negotiations with Staff.

4. LTA negotiations and development.

5. Presentation of the final LTA to City Council for approval.

ORGANIZATION INFORMATION
Applicant Name: Birthdate:

Organization Name:

Non-Profit? ☐No ☐Yes Non-Profit I.D. or Tax Exempt #:

If non-profit, please describe who will benefit from funds raised from your event:

Address:

City State Zip
Phone:

Cell:

Email Address:

Amateur Athletic Union Dennis Lennon 07/05/1964 X 36-5118887 The Athletes, coaches and parents who sign up and play in the event 7428 Midfield Ave Los Angeles CA 90045 310-877-5293 [email protected] Los Angeles

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EVENT INFORMATION
Event name:

Please indicate the number of years your event has been held in Hermosa Beach:

Event location:

Estimated # of Participants (daily): Age of Participants:

Estimated # of Spectators (daily): Total Estimated Attendance:

Event Level: PLEASE SELECT ALL THAT APPLY
☐ Local ☐ Regional ☐ National ☐ Championship ☐ Qualifier Event Type: PLEASE SELECT ALL THAT APPLY
☐ Race (run/walk, bike, etc.) ☐ Parade ☐ Concert ☐ Street Fair/Festival ☐ Tournament ☐ Fundraiser ☐ Swim/Paddle/Surf
☐ Other Please describe: _____________________________________________________ Please provide a brief explanation on your event and event activities:

EVENT DATES REQUEST
Date requests are not guaranteed.

YEAR ONE EVENT DATE(S):

Set-Up Date(s):

Event Date(s):

Clean-Up Date(s):

YEAR TWO EVENT DATE(S):

Set-Up Date(s):

Event Date(s):

Clean-Up Date(s):

YEAR THREE EVENT DATE(S):

Set-Up Date(s):

Event Date(s):

Clean-Up Date(s):

Please provide a brief explanation detailing a necessity for holding your event during the date(s) listed above:

AAU Hermosa Beach Championships 33 North and South of the Hermosa Pier 300 500 10-18 1000 X X X
AAU Hermosa Beach Championships for athletes ages 10-18.

Athletes from around the country will travel to Hermosa Beach to compete in the AAU Beach Volleyball Championships July 12 July 13-19 July 19 July 13 July 14 - 21 July 21 July 13 July 14 - 21 AAU Hermosa Beach Championships are held the 2nd week in Hermosa Beach. It is important for us to keep these dates as we work together with BVCA/JVA for set up and clean up and teams fly out to Hermosa to compete in both back to back. July 21

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ELIGIBILTY
In order for an organization to be eligible for consideration of a long-term agreement, its event(s) must satisfactorily meet at least three of the following:

PLEASE SELECT ALL THAT APPLY
□ The organization’s event(s) must qualify as an Impact Level II or III (per the Impact Characteristics Worksheet found in the Special Events Policy Guide), AND meet at least one of the following:
o Have a combined estimated total of 5,000 people in attendance per day (participants and spectators); or
o The event must be at least two (2) consecutive days (including set-up and tear-down). □ The organization has held its event in Hermosa Beach for at least three consecutive years. □ The event must be produced by an organization that serves, involves, and/or promotes Hermosa Beach’s coastal lifestyle, its residents, schools, and/or businesses.

Please describe:
□ The organization or event producer must be able to demonstrate how its programs (outside of those provided at the event) provide a positive impact to the City including enhancements to quality of life to the Hermosa Beach community; or the offering of recreational, cultural, social, and/or educational activities of interest to the community.

Please describe:
□ The event can demonstrate:
o A community benefit; or
Please describe:
o A positive economic impact as a result of the event.

Please describe:

X
X
X
The AAU Beach Volleyball National Championship brings a significant positive economic impact to Hermosa Beach by attracting hundreds of teams, athletes, families, and spectators from across the country. These visitors contribute directly to the local economy by booking hotel stays, dining at restaurants, shopping at local businesses, and utilizing city services throughout the multi-day event. X X
X
The AAU Beach Volleyball National Championship offers a clear and lasting community benefit by creating an inclusive, inspiring, and family-friendly event that brings people together through sport. Local residents have the opportunity to watch high-level youth competition for free, volunteer, or simply enjoy the energetic atmosphere, promoting community pride and connection. The event also encourages youth participation in sports, which has longterm benefits such as improved health, teamwork, discipline, and confidence.

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ELIGIBILTY CONTINUED…
In order for an organization to be eligible for consideration of a long-term agreement, it must demonstrate a positive community benefit through either the organization or its event by meeting at least two of the following criteria:

PLEASE SELECT ALL THAT APPLY
□ The event serves, involves, and/or promotes Hermosa Beach, its residents, schools, and/or businesses; Please describe:
□ The organization and/or event can demonstrate broad community support and sponsorship; Please describe:
□ The event appeals to a wide segment of community members; Please describe:
□ The organization and/or event enhances the quality of life to the Hermosa Beach community; offering recreational, cultural, social, and or and/or educational activities of interest to the community; Please describe:
□ the organization can demonstrate a commitment to supporting the City’s active and healthy lifestyle as a result of the event; and/or
Please describe:
□ The organization/and or event addresses an unmet community need.

Please describe:

Upon request by an organization whose event does not satisfy the eligibility criteria, City Council may at a regular Council meeting authorize such organization to apply for an LTA where its event provides a demonstrable or differentiated benefit to the community or a service that the City would otherwise be unable to provide.

X
X
Beach by bringing a vibrant, family-friendly event that promotes recreational, cultural, and social engagement within the community.

This premier tournament attracts athletes and families from across the country, boosting local tourism and supporting small businesses, while also showcasing Hermosa Beach as a hub for youth sports and outdoor recreation.

Beyond competition, the event fosters positive youth development, encourages healthy, active lifestyles, and creates opportunities for community members to connect through the shared experience of sport—all in the heart of one of California’s most iconic beach towns.

The AAU Hermosa Beach Championships directly uses the name of the city in the title.

It actively promotes and involves the Hermosa Beach community, creating a meaningful connection between the event and local residents, schools, and businesses. By drawing thousands of athletes, families, and spectators to the area, the event drives foot traffic to local restaurants, hotels, and shops, providing a significant boost to the local economy. Many out-of-town visitors explore and enjoy all that Hermosa Beach has to offer, creating lasting impressions and return visits.

The event also provides opportunities for local students and residents to volunteer, participate, or spectate, fostering a sense of community pride and involvement. With youth sports at its core, the championship highlights Hermosa Beach as a premier destination for family-friendly, healthy, and positive experiences, reinforcing its identity as a vibrant, active, and welcoming coastal city. X
AAU Beach Volleyball proudly demonstrates its commitment to supporting Hermosa Beach’s active and healthy lifestyle through its National Championship event. By bringing together youth athletes from across the nation to compete on Hermosa’s iconic beaches, the event encourages physical fitness, outdoor recreation, and sportsmanship—values that align perfectly with the city’s culture and lifestyle.

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ELIGIBILTY CONTINUED…
Organizations will be requested to demonstrate a positive economic impact to the City as a result of the event by providing the following information:

If the event is consecutive days, data indicating the total number of participants that utilize overnight lodging in the City of Hermosa Beach; and
Please describe:

Data indicating the participants spending in Hermosa Beach during the duration of the event at any of the businesses in the City of Hermosa Beach.

Please describe:

If quantifiable data is not available, please describe the positive economic impact to the City as a result of the event:

Obligations
Organizations whose event(s) are approved through a LTA are required to provide a formal presentation to the Commission at one of its regular monthly meetings no more than 60-days prior AND 60-days following its event(s). The pre-event presentation shall include a general event overview including anticipated number of attendees; an overview of the event footprint and individualized setup; and its anticipated impact(s) to the community, etc. The post-event presentation shall include a general overview including the actual number of attendees; actual impact(s) to the community; and any event struggles and successes, etc.

I certify that the information contained herein is true and correct to the best of my knowledge.

Name/Organization Representative
Signature Date
We will send out a survey to all participants post event to ask where they stayed, how many nights, restaurants thy visited, etc and will compile a full overview of the economic impact and will present to the city. Over 35 states are represented in the Championships, and hundreds of families come to Hermosa Beach for July and positively impact the economy of Hermosa Beach. Dennis Lennon / AAU Beach Volleyball Director 4/17/2025

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City of Hermosa Beach
Community Resources Department
710 Pier Avenue ● Hermosa Beach, CA 90254
310.318.0280 ● [email protected]

Procedures for Consideration
The following steps are required to guide the development and implementation of a LTA:

1. Submittal of an LTA Application to the Community Resources Department that addresses how the organization or event qualifies for each of the eligibility requirements.

2. Review and recommendation for City Council approval by the Parks, Recreation and Community Resources Advisory Commission.

3. Review and approval by City Council to begin LTA negotiations with Staff.

4. LTA negotiations and development.

5. Presentation of the final LTA to City Council for approval.

Jeff Conover 4/11/1982
Association of Volleyball Professionals, LLC
X
Address: 1688 Meridian Ave STE 700
Miami Beach FL 33139
Zip
(619) 929-1485
Email Address: [email protected]

ORGANIZATION INFORMATION

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a
Years
r
10-18
15,000 over all days
National Championship Juniors Beach Volleyball Tournament Spanning 13 days, this premier event features multiple divisions and categories. Throughout the year, teams compete to earn a bid, securing their place in the nation’s most prestigious junior beach volleyball championship.

We’re requesting these specific permit dates because they align with the most accessible window for families nationwide— when students are on summer break but before the school year resumes in August. As a national championship, it’s essential that we schedule the event during a period that maximizes participation while minimizing disruption to academics. Securing these dates in Hermosa Beach not only supports the success of the event, but also reinforces the city’s reputation as a premier destination for top-tier youth sports.

YEAR ONE EVENT DATE(S):

EVENT INFORMATION
Event name: JuniorsNation l Championships
Please indicate the number of years your event has been held in Hermosa Beach: 3 Event location: HermosaPie - North and South Side
Estimated # of Participants (daily): 500 Age of Participants:

Estimated # of Spectators (daily): 500 Total Estimated Attendance:

Event Level: PLEASE SELECT ALL THAT APPLY
☐ Local ☐ Regional ☐X National ☐X Championship ☐ Qualifier Event Type: PLEASE SELECT ALL THAT APPLY
☐ Race (run/walk, bike, etc.) ☐ Parade ☐ Concert ☐ Street Fair/Festival ☐X Tournament ☐ Fundraiser ☐ Swim/Paddle/Surf
☐ Other Please describe: Beach Volleyball
Please provide a brief explanation on your event and event activities:

Set-Up Date(s): July 11-12 Load In
Event Date(s): July 13-25
Clean-Up Date(s): July 26
Set-Up Date(s): July 10-11 Load In
Event Date(s): July 12-24
Clean-Up Date(s): July 25
Set-Up Date(s): July 8-9 Load In
Event Date(s): July 10-23
Clean-Up Date(s): July 24

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ELIGIBILTY
In order for an organization to be eligible for consideration of a long-term agreement, its event(s) must satisfactorily meet at least three of the following:

PLEASE SELECT ALL THAT APPLY
□X The organization’s event(s) must qualify as an Impact Level II or III (per the Impact Characteristics Worksheet found in the Special Events Policy Guide), AND meet at least one of the following:
o Have a combined estimated total of 5,000 people in attendance per day (participants and spectators); or
o The event must be at least two (2) consecutive days (including set-up and tear-down). □X The organization has held its event in Hermosa Beach for at least three consecutive years. □X The event must be produced by an organization that serves, involves, and/or promotes Hermosa Beach’s coastal lifestyle, its residents, schools, and/or businesses.

Please describe:

As AVP, we meet all permitting requirements and have built a longstanding, positive relationship with the city over the years. □X The organization or event producer must be able to demonstrate how its programs (outside of those provided at the event) provide a positive impact to the City including enhancements to quality of life to the Hermosa Beach community; or the offering of recreational, cultural, social, and/or educational activities of interest to thecommunity.

Please describe:

Beyond the National Championship, we sanction numerous local events throughout the year as part of our bid qualification process. This ensures a continuous, year-round connection to the AVP brand—integrating sport, lifestyle, and community engagement at every level. □X The event can demonstrate:
o A community benefit; or
Please describe:

Hosting the AVP Junior National Championship brings significant benefits to the local community. The event draws hundreds of athletes, families, and spectators from across the country, resulting in a substantial boost to local businesses—hotels, restaurants, and shops all see increased foot traffic and revenue. Beyond the economic impact, the tournament promotes a healthy, active lifestyle among youth and fosters a strong sense of community pride. It also provides local residents with access to high-level volleyball and opportunities for youth engagement, volunteering, and local partnerships, reinforcing Hermosa Beach’s identity as a hub for premier beach sports and family-friendly events. o A positive economic impact as a result of the event.

Please describe:

See above.

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PLEASE SELECT ALL THAT APPLY
□X The event serves, involves, and/or promotes Hermosa Beach, its residents, schools, and/or businesses; Please describe:

The AVP Junior National Championship directly serves and promotes Hermosa Beach by positioning it as a premier destination for youth sports. The event brings in thousands of athletes, families, and spectators, generating significant economic activity for local businesses including hotels, restaurants, and retail shops. We actively encourage attendees to explore and support the local community throughout their stay.

Involvement goes beyond just tourism. We work closely with local vendors, hire event staff from the area, and create volunteer opportunities for residents.

The tournament also elevates Hermosa Beach on a national scale, showcasing its vibrant beach culture, world-class facilities, and strong community spirit. This lasting visibility benefits tourism, local pride, and continued interest in beach sports for years to come.
□ The organization and/or event can demonstrate broad community support and sponsorship; Please describe:

The AVP Junior National Championship is backed by broad community support and a robust network of sponsors. Locally, we have long-standing relationships with Hermosa Beach businesses, civic groups, and community leaders who recognize the value this event brings to the area. Each year, we partner with local vendors, service providers, and volunteers, ensuring the event is deeply integrated into the community.

On a national level, the AVP is supported by a wide array of reputable sponsors who help amplify the event’s reach and impact. Their involvement not only demonstrates the event’s credibility but also brings additional resources and promotional value to Hermosa Beach. We also receive strong support from participating clubs and families across the country, many of whom return year after year, contributing to the event’s continued growth and reputation.

Together, this foundation of local and national support underscores the event’s value as a trusted, community-backed tradition with meaningful economic and social benefits.
□ The event appeals to a wide segment of community members; Please describe:
□ The organization and/or event enhances the quality of life to the Hermosa Beach community; offering recreational, cultural, social, and or and/or educational activities of interest to the community; Please describe:
□X the organization can demonstrate a commitment to supporting the City’s active and healthy lifestyle as a result of the event; and/or
Please describe:

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The AVP is deeply committed to promoting the City of Hermosa Beach’s active and healthy lifestyle through the Junior National Championship. As a youth-focused beach volleyball tournament, the event encourages physical activity, skill development, and outdoor recreation—values that align directly with the city’s health-conscious culture.

By bringing together young athletes from across the country, the event fosters a spirit of sportsmanship and inspires lifelong habits of fitness and wellness. It also provides opportunities for local youth to engage with high-level competition, whether as participants, spectators, or volunteers, further reinforcing the city’s identity as a leader in beach athletics and healthy living.

Additionally, our year-round programming and sanctioned local events create ongoing touchpoints with the community, supporting a sustained culture of activity well beyond the tournament dates. □ The organization/and or event addresses an unmet community need.

Please describe:

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ELIGIBILTY CONTINUED…
Organizations will be requested to demonstrate a positive economic impact to the City as a result of the event by providing the following information:

If the event is consecutive days, data indicating the total number of participants that utilize overnight lodging in the City of Hermosa Beach; and
Please describe:

The AVP Junior National Championship spans multiple consecutive days and attracts hundreds of participants, families, and coaches from across the country. Based on historical data and registration trends, a significant portion of attendees—estimated at over 60%—travel from out of state or long distances, requiring overnight accommodations.

While lodging is utilized throughout the South Bay region, many families choose to stay within Hermosa Beach due to its proximity to the event site, walkability, and vibrant beach community. In past years, we’ve seen local hotels and short-term rentals experience near-full occupancy during the tournament period. This influx provides a meaningful boost to the local hospitality sector and surrounding businesses.

Data indicating the participants spending in Hermosa Beach during the duration of the event at any of the businesses in the City of Hermosa Beach.

Please describe:

While we do not have formal data on participant spending, we can make informed estimates based on the nature and scale of the AVP Junior National Championship. With hundreds of athletes, families, and coaches attending over multiple days, the event brings a steady stream of foot traffic to Hermosa Beach’s hotels, restaurants, shops, and local services.

Assuming an average family spends between $150–$250 per day on food, lodging, parking, and shopping, and with an estimated 500 visiting families during the event, it’s reasonable to project a total economic impact of over $1+ million in local spending throughout the tournament.

These figures reflect conservative, experience-based estimates from previous years and similar events. We welcome the opportunity to partner with the City and local business community to better track and quantify spending in future years.

If quantifiable data is not available, please describe the positive economic impact to the City as a result of the event: See above
Obligations
Organizations whose event(s) are approved through a LTA are required to provide a formal presentation to the Commission at one of its regular monthly meetings no more than 60-days prior AND 60-days following its event(s). The pre-event presentation shall include a general event overview including anticipated number of attendees; an overview of the event footprint and individualized setup; and its anticipated impact(s) to the community, etc. The post-event presentation shall include a general overview including the actual number of attendees; actual impact(s) to the community; and any event struggles and successes, etc.

I certify that the information contained herein is true and correct to the best of my knowledge.

Jeff Conover
Name/Organization Representative
4/30/2025
Signature Date

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City of Hermosa Beach
Community Resources Department
710 Pier Avenue ● Hermosa Beach, CA 90254
310.318.0280 ● [email protected]

Procedures for Consideration
The following steps are required to guide the development and implementation of a LTA:

1. Submittal of an LTA Application to the Community Resources Department that addresses how the organization or event qualifies for each of the eligibility requirements.

2. Review and recommendation for City Council approval by the Parks, Recreation and Community Resources Advisory Commission.

3. Review and approval by City Council to begin LTA negotiations with Staff.

4. LTA negotiations and development.

5. Presentation of the final LTA to City Council for approval.

ORGANIZATION INFORMATION
Applicant Name: Birthdate:

Organization Name:

Non-Profit? ☐No ☐Yes Non-Profit I.D. or Tax Exempt #:

If non-profit, please describe who will benefit from funds raised from your event:

Address:

City State Zip
Phone:

Cell:

Email Address:

Jeff Smith 04/17/1972

JVA & BVCA
80-0360755
We give back to our club members through education and scholarships 905 N Main st
Naperville IL 60563
630-614-1380 858 405-4306
[email protected]

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EVENT INFORMATION
Event name:

Please indicate the number of years your event has been held in Hermosa Beach:

Event location:

Estimated # of Participants (daily): Age of Participants:

Estimated # of Spectators (daily): Total Estimated Attendance:

EVENT DATES REQUEST
Date requests are not guaranteed.

YEAR ONE EVENT DATE(S):

Set-Up Date(s):

Event Date(s):

Clean-Up Date(s):

YEAR TWO EVENT DATE(S):

Set-Up Date(s):

Event Date(s):

Clean-Up Date(s):

YEAR THREE EVENT DATE(S):

Set-Up Date(s):

Event Date(s):

Clean-Up Date(s):

Please provide a brief explanation detailing a necessity for holding your event during the date(s) listed above:

JVA and BVCA National Beach Championships
12 years
North & South of the pier beach volleyball courts
400-500
400-500
11-18 years old
2000-3000
Beach Volleyball Tournament
Our National Championship is a premier youth beach volleyball event, bringing together top-ranked beach clubs and players from all across the country to compete for the national title — all in front of NCAA college coaches and recruiters."
July 6
July 6
July 6
July 7,8,9,10,11,12
July 7,8,9,10,11,12
July 7,8,9,10,11,12
July 12
July12
July 12
For the past 12 years, we’ve held our National Championship during the first two weeks of July. These dates are important to our membership base, as they consistently maximize participation and ensure the strongest possible competition.

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ELIGIBILTY
In order for an organization to be eligible for consideration of a long-term agreement, its event(s) must satisfactorily meet at least three of the following:

Please describe:
□ The event can demonstrate:
o A community benefit; or
Please describe:
o A positive economic impact as a result of the event.

Please describe:

Hermosa Beach is considered the mecca of beach volleyball, and the local community — including local junior athletes, coaches, and beach clubs — receives strong support from residents and businesses. Hosting the National Championship here gives them unique opportunity to showcase their talent on a national stage.

The Hermosa Beach volleyball community is the foundation of the recreational lifestyle that defines the culture of beach volleyball — from juniors to pros. Hosting a National Championship here not only enhances that legacy, but also shines a spotlight on youth volleyball, fueling the growth and future of our sport.

Each year, over 1,000 families travel to Hermosa Beach for our National Championship, staying for a full week. They stay in local hotels, dine at restaurants, shop in local stores, and enjoy all the amazing amenities Hermosa has to offer. This event provides a significant boost to the local economy and is a major benefit to the business community.

Our event generates an estimated $ 3 million to $5 million in economic impact for Hermosa Beach. With over 1,000 families attending — each spending between $2,500 and $5,000 during their week-long stay — along with 100 NCAA college coaches and 200 beach club coaches and directors, the local hospitality and business communities see a significant boost.

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Please describe:

Our event is deeply rooted in the Hermosa Beach community, featuring local junior athletes, Olympian coaches, and enthusiastic spectators. With the Beach House Hotel as our host, local restaurants hosting social events, and several businesses providing key support, it’s truly a community-driven effort that makes this championship possible."
Beach volleyball is an NCAA college sport, and our event attracts top college programs — including UCLA, USC, Long Beach State, Pepperdine, and LMU — who come to recruit the nation’s best athletes. This championship serves as a critical stepping stone for players aspiring to compete at the collegiate level, then progress to the professional circuit, and ultimately, the Olympics. Junior beach volleyball is the grassroots foundation of our sport, and Hermosa Beach — where many of Team USA’s top athletes train — is at the heart of it all. Our event has overwhelming community support because it serves as a vital link in the development pathway and the continued growth of beach volleyball." Our National Championship enhances Hermosa Beach’s quality of life by promoting active lifestyles, community pride, and youth development. It offers recreational and educational opportunities through high-level competition, college recruitment exposure, and mentorship from top coaches — all while boosting local culture and bringing the community together
Our organization supports Hermosa Beach’s commitment to an active and healthy lifestyle by fostering youth participation in beach volleyball — a sport that promotes physical wellness, mental resilience, and community engagement. Our event encourages lifelong fitness habits, strengthens local sports culture, and inspires both youth and families to lead active, health-conscious lives

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ELIGIBILTY CONTINUED…
Organizations will be requested to demonstrate a positive economic impact to the City as a result of the event by providing the following information:

If the event is consecutive days, data indicating the total number of participants that utilize overnight lodging in the City of Hermosa Beach; and
Please describe: Our National Championship spans 7 days and attracts over 1,000 families, along with 300 college and club coaches, to Hermosa Beach. On average, attendees stay 5–7 nights, resulting in an estimated 5,000 to 7,000 total room nights booked in the city. With local hotel rates averaging $400–$500 per night, the direct lodging revenue generated ranges from $2 million to $3.5 million. Based on Hermosa Beach’s 14% Transient Occupancy Tax (TOT), this translates to approximately $280,000 to $490,000 in TOT revenue for the city — not including the additional economic impact from dining, shopping, and recreational spending throughout the week.

Data indicating the participants spending in Hermosa Beach during the duration of the event at any of the businesses in the City of Hermosa Beach.

Please describe:

If quantifiable data is not available, please describe the positive economic impact to the City as a result of the event:

I certify that the information contained herein is true and correct to the best of my knowledge.

Name/Organization Representative
Signature Date
During the National Championship, participants (families, athletes, and coaches) contribute significantly to Hermosa Beach’s local economy. With over 1,000 families attending and an average food expenditure of $200 per day per family, the estimated total food spending during the event is around $1.4 million. Additionally, with dining out, shopping, and entertainment, participants are projected to spend a total of $3.9 million over the course of the event. This substantial spending supports local businesses, further bolstering the city’s economy and the vibrant community that makes Hermosa Beach so unique
While precise data may not be fully available, the National Championship generates significant positive economic impact for the City of Hermosa Beach. The event brings hundreds of families, coaches, and spectators from across the country, resulting in increased demand for local services such as hotels, restaurants, retail, and recreational businesses. Based on similar events, the overall estimated economic impact of the championship is between $3.5 to $5 million. This surge in visitors creates a ripple effect that supports the local hospitality industry and boosts sales for small businesses. Additionally, the event raises Hermosa Beach's profile as a premier beach volleyball destination, attracting future tourism and long-term economic benefits. The strong community engagement and the spotlight on local businesses make the event an essential contributor to the city's economy and its continued growth
4/22/2025
Jeff Smith-BVCA

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Sun Mon Tue Wed Thu Fri Sat
1 2 3 4
5 6

JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Setup)
Impact Level III
7 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
8 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
Shakespeare by the Sea
Valley Park
Impact Level I
9 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
Shakespeare by the Sea
Valley Park
Impact Level I
10 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
11 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
12 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Setup)
Impact Level III
13 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
14 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
15 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
16 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
17 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
18 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
19 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Setup)
Impact Level III
20 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Setup)
Impact Level III
21 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
22 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
23 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
24 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
25 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
26 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
27 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
28 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
29 International
Surf Festival
North & South of Pier &
North Volleyball Courts
(Setup)
Impact Level III
30 International
Surf Festival
North & South of Pier &
North Volleyball Courts
(Setup)
Impact Level III
31 International
Surf Festival
North & South of Pier &
North Volleyball Courts
Impact Level III
Attachment 5 - 2026 July Special Events Calendar – Proposed Dates

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Sun Mon Tue Wed Thu Fri Sat
1 2 3
4 5 6

JVA/BVCA
National Championships
North & South Volleyball Courts
& Beach Tennis Courts
(Setup)
Impact Level III
7 JVA/BVCA
National Championships
North & South Volleyball Courts
& Beach Tennis Courts
Impact Level III
Shakespeare by the Sea
Valley Park
Impact Level I
8 JVA/BVCA
National Championships
North & South Volleyball Courts
& Beach Tennis Courts
Impact Level III
Shakespeare by the Sea
Valley Park
Impact Level I
9 JVA/BVCA
National Championships
North & South Volleyball Courts
& Beach Tennis Courts
Impact Level III
10 JVA/BVCA
National Championships
North & South Volleyball Courts
& Beach Tennis Courts
Impact Level III
11 JVA/BVCA
National Championships
North & South Volleyball Courts
& Beach Tennis Courts
Impact Level III
12 JVA/BVCA
National Championships
North & South Volleyball Courts
& Beach Tennis Courts
Impact Level III
AAU
Hermosa Beach
Championships
North & South Volleyball
Courts & Beach Tennis Courts
(Setup(
Impact Level III
13 AAU
Hermosa Beach
Championships
North & South Volleyball
Courts & Beach Tennis Courts
Impact Level III
14 AAU
Hermosa Beach
Championships
North & South Volleyball
Courts & Beach Tennis Courts
Impact Level III
15 AAU
Hermosa Beach
Championships
North & South Volleyball
Courts & Beach Tennis Courts
Impact Level III
16 AAU
Hermosa Beach
Championships
North & South Volleyball
Courts & Beach Tennis Courts
Impact Level III
17 AAU
Hermosa Beach
Championships
North & South Volleyball
Courts & Beach Tennis Courts
Impact Level III
18 AAU
Hermosa Beach
Championships
North & South Volleyball
Courts & Beach Tennis Courts
Impact Level III
19 AAU
Hermosa Beach
Championships
North & South Volleyball
Courts & Beach Tennis Courts
Impact Level III
AVP Junior National
Championships
North & South Volleyball
Courts & Beach Tennis Courts
(Setup)
Impact Level III
20 AVP Junior National
Championships
North & South Volleyball
Courts & Beach Tennis Courts
(Setup)
Impact Level III
21 AVP Junior National
Championships
North & South Volleyball
Courts & Beach Tennis Courts
Impact Level III
22 AVP Junior National
Championships
North & South Volleyball
Courts & Beach Tennis Courts
Impact Level III
23 AVP Junior National
Championships
North & South Volleyball
Courts & Beach Tennis Courts
Impact Level III
24 AVP Junior National
Championships
North & South Volleyball
Courts & Beach Tennis Courts
Impact Level III
25 AVP Junior National
Championships
North & South Volleyball
Courts & Beach Tennis Courts
Impact Level III
26 AVP Junior National
Championships
North & South Volleyball
Courts & Beach Tennis Courts
Impact Level III
27 AVP Junior National
Championships
North & South Volleyball
Courts & Beach Tennis Courts
Impact Level III
28 International Surf Festival
North & South of Pier
(Setup)
Impact Level III
29 International Surf Festival
North & South of Pier
(Setup)
Impact Level III
30 International Surf Festival
North & South of Pier
Impact Level III
31 International Surf Festival
North & South of Pier
Impact Level III
Attachment 6 – 2027 July Special Events Calendar – Proposed Dates

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City of Hermosa Beach
Community Resources Department
710 Pier Avenue ● Hermosa Beach, CA 90254
310.318.0280 ● [email protected]

Procedures for Consideration
The following steps are required to guide the development and implementation of a LTA:

1. Submittal of an LTA Application to the Community Resources Department that addresses how the organization or event qualifies for each of the eligibility requirements.

2. Review and recommendation for City Council approval by the Parks, Recreation and Community Resources Advisory Commission.

3. Review and approval by City Council to begin LTA negotiations with Staff.

4. LTA negotiations and development.

5. Presentation of the final LTA to City Council for approval.

ORGANIZATION INFORMATION
Applicant Name: Birthdate:

Organization Name:

Non-Profit? ☐No ☐Yes Non-Profit I.D. or Tax Exempt #:

If non-profit, please describe who will benefit from funds raised from your event:

Address:

City State Zip
Phone:

Cell:

Email Address:

Denny Lennon 07/05/1964 The Amateur Athletic Union X 36-5118887 All funds go back into the program to continue to grow the sport of beach volleyball, host events, improve courts 7428 Midfield Ave Los Angeles CA 90045 [email protected] 310-422-0295 [email protected]

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EVENT INFORMATION
Event name:

Please indicate the number of years your event has been held in Hermosa Beach:

Event location:

Estimated # of Participants (daily): Age of Participants:

Estimated # of Spectators (daily): Total Estimated Attendance:

EVENT DATES REQUEST
Date requests are not guaranteed.

YEAR ONE EVENT DATE(S):

Set-Up Date(s):

Event Date(s):

Clean-Up Date(s):

YEAR TWO EVENT DATE(S):

Set-Up Date(s):

Event Date(s):

Clean-Up Date(s):

YEAR THREE EVENT DATE(S):

Set-Up Date(s):

Event Date(s):

Clean-Up Date(s):

Please provide a brief explanation detailing a necessity for holding your event during the date(s) listed above:

AAU Grand Prix Series and AAU Beach Boys High School League 30 North of the Pier 200 10-18 100 400 X X X X X
We will be hosting beach volleyball events on the courts North of the Pier (1-16) SEE ATTACHED PDF SEE ATTACHED PDF SEE ATTACHED PDF These dates are consistent with our programming each year

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ELIGIBILTY
In order for an organization to be eligible for consideration of a long-term agreement, its event(s) must satisfactorily meet at least three of the following:

Please describe:
□ The event can demonstrate:
o A community benefit; or
Please describe:
o A positive economic impact as a result of the event.

Please describe:

X
X
Promoting Beach Volleyball to the community
Youth Development & Education – Our programs provide opportunities for athletes to learn teamwork, discipline, and leadership while developing lifelong healthy habits. Many participants move on to collegiate and professional volleyball, proudly representing the Hermosa Beach community.

Quality of Life & Recreation – We give local youth a safe, structured, and affordable outlet to be active outdoors, supporting wellness and reducing sedentary time. Families and spectators also enjoy a vibrant, community-centered beach experience.

AAU Beach Volleyball provides a strong community benefit by creating opportunities for youth athletes to engage in healthy, active lifestyles while fostering teamwork, sportsmanship, and leadership skills. Events bring together families, schools, and local supporters, building stronger community connections and celebrating Hermosa Beach’s long-standing reputation as a leader in beach culture and athletics. By offering structured, inclusive, and affordable opportunities for athletes of all levels, we provide a safe and positive environment for the youth of Hermosa Beach and surrounding communities.

Our events attract athletes and families from across Southern California and beyond. Each event brings hundreds of participants, along with parents, coaches, and spectators, who spend money at local restaurants, retail shops, hotels, and parking facilities. This increased foot traffic provides a measurable boost to the local economy while showcasing Hermosa Beach as a premier destination for youth sports tourism. In addition, our recurring events encourage repeat visits, which strengthens the long-term economic benefit for the community.

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Page 4 of 5 ends

Please describe:

X
Many participants come from Hermosa Beach schools, ensuring that the youth of the community are directly involved in the sport.

Local businesses benefit from increased visibility and patronage during events, including restaurants, retail shops, and service providers. By hosting these events, we foster community pride, provide recreational opportunities for residents, and highlight Hermosa Beach as a premier destination for youth sports and beach culture. X Our events encourage healthy outdoor activity, foster teamwork and sportsmanship, and create a sense of community among participants and spectators. Culturally, beach volleyball is a signature part of Hermosa Beach’s identity, and our tournaments celebrate this heritage while promoting social interaction and engagement across all ages. Educationally, athletes gain valuable life skills, including discipline, goal setting, and leadership, making our programs a meaningful and lasting benefit to the community. X By providing structured, safe, and engaging opportunities for athletic participation, we help cultivate a culture of health, teamwork, and sportsmanship that aligns with the City’s goals for an active and vibrant community.

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Page 5 of 5 ends

ELIGIBILTY CONTINUED…
Organizations will be requested to demonstrate a positive economic impact to the City as a result of the event by providing the following information:

If the event is consecutive days, data indicating the total number of participants that utilize overnight lodging in the City of Hermosa Beach; and
Please describe:

Data indicating the participants spending in Hermosa Beach during the duration of the event at any of the businesses in the City of Hermosa Beach.

Please describe:

If quantifiable data is not available, please describe the positive economic impact to the City as a result of the event:

I certify that the information contained herein is true and correct to the best of my knowledge.

Name/Organization Representative
Signature Date
AAU Beach Volleyball events generate a clear positive economic impact for Hermosa Beach. Each tournament draws hundreds of athletes, families, and spectators from the local area and beyond. These visitors frequently patronize local businesses, including restaurants, cafés, retail shops, and hotels, boosting revenue for the community. Additionally, the events highlight Hermosa Beach as a premier destination for youth sports, encouraging repeat visits and tourism that benefit the local economy year-round. Denny Lennon 09/29/2025

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2026 - Grand Prix Series
Sunday, January 4
Monday, January 19
Sunday, February 1
Monday, February 16
Sunday, February 22
Sunday, March 15
Sunday, March 29
Sunday, April 5
Sunday, April 12
Sunday, May 3
Sunday, May 10
Sunday, May 31
Saturday, June 20
Sunday, June 21
Saturday, October 31
Sunday, November 8
Sunday, November 15
Sunday, November 29
Saturday, December 5
Saturday, December 12
Saturday, December 26

HIGH SCHOOL LEAGUE
Saturday August 29
Sunday, September 27
Saturday, October 3
Sunday October 11
Sunday October 18 - HS

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2027 - Grand Prix Series
Saturday, January 2
Monday, January 18
Saturday, January 31
Sunday, February 14
Monday, February 15
Sunday, February 28,
Sunday, March 14
Sunday, March 28,
Saturday, April 3,
Saturday, April 17
Sunday, April 25
Saturday, May 1,
Saturday, May 8,
Saturday, May 29,
Saturday, June 19
Sunday, June 20,
Saturday October 2
Saturday October 16
Sunday, October 31,
Saturday, November 6
Saturday, November 13,
Saturday, November 27,
Saturday, December 4,
Saturday, December 18
Sunday, December 26

HIGH SCHOOL LEAGUE
Saturday August 28
Saturday, September 4
Saturday, September 11
Saturday, September 18
Saturday, September 25
Saturday October 2
Saturday, October 9

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2028 - Grand Prix Series
Sunday, January 2
Monday, January 17
Saturday, January 29
Sunday, February 14
Monday, February 21
Sunday, February 27
Saturday, March 4
Saturday, March 18
Saturday, April 1
Sunday, April 16
Saturday, April 29
Saturday, May 6
Saturday, May 13
Saturday, May 27
Saturday, June 17
Sunday, June 18
Sunday, October 8
Saturday October 14
Sunday, October 31
Saturday, November 6
Saturday, November 13
Saturday, November 27
Saturday, December 4
Saturday, December 18
Sunday, December 26
Sunday, December 31

HIGH SCHOOL LEAGUE
Saturday August 26
Saturday, September 2
Saturday, September 9
Saturday, September 16
Saturday, September 23
Saturday September 30
Sunday, October 1
Saturday, October 7

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2029 - Grand Prix Series
Sunday, January 7
Monday, January 15
Saturday, January 27
Saturday, February 10
Monday, February 19
Sunday, February 25
Saturday, March 4
Saturday, March 18
Sunday, April 1
Sunday, April 15
Saturday, April 28
Saturday, May 5
Saturday, May 13
Saturday, May 27
Saturday, June 16
Sunday, June 17
Saturday, October 13
Sunday, October 28
Saturday, November 4
Saturday, November 11
Saturday, November 25
Saturday, December 9
Saturday, December 16
Sunday, December 23
Sunday, December 30

HIGH SCHOOL LEAGUE
Saturday August 25
Saturday, September 1
Saturday, September 8
Saturday, September 15
Saturday, September 22
Saturday September 29
Saturday, October 6

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TENTATIVE
2026 SPECIAL EVENTS

CALENDAR
City of Hermosa Beach
Community Resources Department
710 Pier Avenue, Hermosa Beach, CA 90254
(310) 318-0280
[email protected]

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Sun Mon Tue Wed Thu Fri Sat
1 2 3
4 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts

PENDING
5 6 7 8 9 10
11 IBVL Tournament Series
North Volleyball Courts
12 13 14 15 16 17
18 19 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts

PENDING
20 21 22 23 Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II

PENDING
24 IBVL Tournament Series
North Volleyball Courts
Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II

PENDING
25 IBVL Tournament Series
North Volleyball Courts
Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II

PENDING
26 27 28 29 30 31
January 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Page 251 of 821 ends

Sun Mon Tue Wed Thu Fri Sat
1 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts

PENDING
2 3 4 5 6 Winter Challenge
North Volleyball Courts
(Setup)
7 Winter Challenge
North Volleyball Courts
8 9 10 11 12 13 14 SoCal
Beach Foundation
North Volleyball Courts
15 IBVL Tournament Series
North Volleyball Courts
16 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts

PENDING
17 18 19 20 21
22 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts

PENDING
23 24 25 26 27 28 HBLL Opening Day
Clark Field
Impact Level II
February 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

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Sun Mon Tue Wed Thu Fri Sat
1 IBVL Tournament Series
North Volleyball Courts
2 3 4 5 6 Beach Tennis
Tournament
Beach Tennis Courts

PENDING
7 Beach Tennis
Tournament
Beach Tennis Courts

PENDING
8 Beach Tennis
Tournament
Beach Tennis Courts

PENDING
9 10 11 12 13 14 SoCal
Beach Foundation
North Volleyball Courts
St. Patrick’s Day
Parade
Valley Drive, Pier Avenue,
Hermosa Avenue,
Schumacher Plaza, & Pier Plaza
Impact Level III

PENDING
15 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts

PENDING
16 17 18 19 20 21
22 CBVA
North Volleyball Courts
23 24 25 26 27 28 SoCal
Beach Foundation
North Volleyball Courts
29 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts

PENDING
30 31
March 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

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Sun Mon Tue Wed Thu Fri Sat
1 2 3 4
5 Easter Sunrise Mass
South of Pier
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts

PENDING
6 7 8 9 10 Beach Tennis Tournament
Beach Tennis Courts

PENDING
11 CBVA
North Volleyball Courts
Beach Tennis Tournament
Beach Tennis Courts

PENDING
12 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts

PENDING
Beach Tennis Tournament
Beach Tennis Courts

PENDING
13 14 15 16 17
Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II
18 Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II
SoCal
Beach Foundation
North Volleyball Courts
19 IBVL Tournament Series
North Volleyball Courts
Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II

PENDING
20 21 22 23 24 Surfers Walk of Fame
Kick-off Party
Community Theatre
impact Level II
25 Surfers Walk of Fame
Spyder Surf Fest
Pier Plaza
Impact Level III
26 Tower 12 South Bay
Surf Series
South of the Pier
27 28 29 30
April 2026 Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted or City Contracted Event

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Sun Mon Tue Wed Thu Fri Sat
1 2 Classic Car Show
Schumacher Plaza & Pier Plaza
Impact Level I
Pets in the Park
Valley Park
Impact Level II
3 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts

PENDING
4 5 6 7 8 9 CBVA
North Volleyball Courts
HBLL Night at the Ballpark
Clark Field
10 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts

PENDING
11 12 13 14 15 16 State of the Art
Cypress Avenue & 6th St.

Impact Level III
SoCal Beach Foundation
North Volleyball Courts
17 SoCal
Beach Foundation
North Volleyball Courts
18 19 20 21 Fiesta Hermosa
Pier Avenue, Hermosa
Avenue, Pier Plaza,
Schumacher Plaza, Lot A
(Setup)
Impact Level III

PENDING
22 CBVA
North Volleyball Courts
(Setup)
Fiesta Hermosa
Pier Avenue, Hermosa Avenue, Pier
Plaza, Schumacher Plaza, Lot A
(Setup)
Impact Level III

PENDING
23 CBVA
North Volleyball Courts
Fiesta Hermosa
Pier Avenue, Hermosa Avenue, Pier
Plaza, Schumacher Plaza, Lot A
Impact Level III

PENDING
24 CBVA
North Volleyball Courts
Fiesta Hermosa
Pier Avenue, Hermosa Avenue,
Pier Plaza, Schumacher Plaza,
Lot A
Impact Level III

PENDING
25 CBVA
North Volleyball Courts
Fiesta Hermosa
Pier Avenue, Hermosa
Avenue, Pier Plaza,
Schumacher Plaza, Lot A
(Teardown)
Impact Level III

PENDING
26 Fiesta Hermosa
Pier Avenue, Hermosa
Avenue, Pier Plaza,
Schumacher Plaza,
Lot A
(Teardown)
Impact Level III

PENDING
27 28 Beach Tennis
Tournaments
Beach Tennis Courts
(Setup)
29 Beach Tennis
Tournaments
Beach Tennis Courts
30 You Are Enough 5k
Schumacher Plaza &
Strand North of Pier
Beach Tennis
Tournaments
Beach Tennis Courts
31 Beach Tennis
Tournaments
Beach Tennis Courts
AAU Southern Pacific
Grand Prix Series
North Volleyball Courts

PENDING
May 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

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June 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 6 NOTHING WEEKEND
7 NOTHING WEEKEND 8 9 Beach Collegiate
National Team
Training Block
North Volleyball Courts

PENDING
10 Beach Collegiate
National Team
Training Block
North Volleyball Courts

PENDING
11 Beach Collegiate
National Team
Training Block
North Volleyball Courts

PENDING
12 Fine Arts Festival
Community Center Lawn
(Load-in)
Impact Level III
Beach Collegiate National
Team Training Block
North Volleyball Courts

PENDING
13 Fine Arts Festival
Community Center Lawn
Impact Level III
Out of System 4 Eyes
Tournament
North Volleyball Courts

PENDING
14 Fine Arts Festival
Community Center Lawn
Impact Level III
15 World Championship Trials
North Volleyball Courts
16 World Championship Trials
North Volleyball Courts
17 World Championship Trials
North Volleyball Courts
18 World Championship Trials
North Volleyball Courts
19 20 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts

PENDING
South Bay Paddle
South of Pier
21 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts

PENDING
22 23 24 25 26 Beach Tennis
Tournament
Beach Tennis Courts

PENDING
27 Smackfest Co-ed 4’s
Volleyball Tournament
North Volleyball Courts
28 Beach Tennis
Tournament
Beach Tennis Courts

PENDING
29 30

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July 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4
5 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Setup)
Impact Level III
6 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
7 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
8 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
Shakespeare by the Sea
Valley Park
Impact Level I
9 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
Shakespeare by the Sea
Valley Park
Impact Level I
10 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
11 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Setup)
Impact Level III
12 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
13 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
14 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
15 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
16 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
17 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
18 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Setup)
Impact Level III
19 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Setup)
Impact Level III
20 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
21 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
22 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
23 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
24 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
25 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III
26 27 28 29 International
Surf Festival
North & South of Pier &
North Volleyball Courts
(Setup)
Impact Level III
30 International
Surf Festival
North & South of Pier &
North Volleyball Courts
(Setup)
Impact Level III
31 International
Surf Festival
North & South of Pier &
North Volleyball Courts
Impact Level III
Sun Mon Tue Wed Thu Fri Sat
1 2 3 4
5 6 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Setup)
Impact Level III

PENDING
7 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
8 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
Shakespeare by the Sea
Valley Park
Impact Level I
9 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
Shakespeare by the Sea
Valley Park
Impact Level I
10 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
11 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
12 JVA/BVCA
National Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Setup)
Impact Level III

PENDING
13 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
14 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
15 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
16 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
17 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
18 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
19 AAU
Hermosa Beach
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
AVP Junior National
Championships/
Pro Heritage Series
North & South
Volleyball Courts &
Beach Tennis Courts
(Setup)
Impact Level III

PENDING
20 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Setup)
Impact Level III

PENDING
21 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Setup)
Impact Level III

PENDING
22 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
23 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
24 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
25 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
26 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
27 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
Impact Level III

PENDING
28 AVP Junior National
Championships
North & South
Volleyball Courts &
Beach Tennis Courts
(Teardown)
Impact Level III

PENDING
29 International
Surf Festival
North & South of Pier &
North Volleyball Courts
(Setup)
Impact Level III

PENDING
30 International
Surf Festival
North & South of Pier &
North Volleyball Courts
(Setup)
Impact Level III

PENDING
31 International
Surf Festival
North & South of Pier &
North Volleyball Courts
Impact Level III
PENDING Page 257 of 821
Sun Mon Tue Wed Thu Fri Sat
1 International
Surf Festival
North & South of Pier &
North Volleyball Courts
(CBVA)
Impact Level III
2 International
Surf Festival
North & South of Pier
Impact Level III
3 International
Surf Festival
North & South of Pier
(Load-out)
Impact Level III
4 5 6 7 Triathlon
Downtown
(Load-in)
Impact Level III
8 Triathlon
Downtown
(Load-in)
Impact Level III
CBVA
North Volleyball Courts
9 Triathlon
Downtown
Impact Level III
CBVA
North Volleyball Courts

PENDING
10 11 12 13 14
Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II

PENDING
Beach Tennis Tournament
Beach Tennis Courts

PENDING
15 Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II

PENDING
Beach Tennis Tournament
Beach Tennis Courts

PENDING
16 Sidewalk Sale
Hermosa Avenue,
Pier Avenue & Pier Plaza
Impact Level II

PENDING
Beach Tennis Tournament
Beach Tennis Courts

PENDING
17 18 19 20 21 22 NOTHING WEEKEND
23 NOTHING WEEKEND 24 25 26 27 28 29 AAU High School Boys Beach Volleyball League
Matches
North Volleyball Courts

PENDING
30 31
August 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Page 258 of 821 ends

Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 CBVA
North Volleyball Courts
and Schumacher Plaza
(Setup)
5 CBVA
North Volleyball Courts
and Schumacher Plaza
6 CBVA
North Volleyball Courts
and Schumacher Plaza
7 8 Hermosa Beach Open
North Volleyball Courts
(Set-up)
Impact Level III
9 Hermosa Beach Open
North Volleyball Courts
(Set-up)
Impact Level III
10 Hermosa Beach
Concert Series
South of Pier
(Setup)
Impact Level III
Hermosa Beach Open
North Volleyball Courts
Impact Level III
11 Hermosa Beach
Concert Series
South of Pier
(Setup)
Impact Level III
Hermosa Beach Open
North Volleyball Courts
Impact Level III
12 Movies at the Beach
South of Pier
(Utilizing Hermosa Beach
Concert Series
Infrastructure)
Impact Level III
Hermosa Beach Open
North Volleyball Courts
Impact Level III
13 Hermosa Beach
Concert Series
South of Pier
Impact Level III
Hermosa Beach Open
North Volleyball Courts
Impact Level III
14 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only)
Impact Level III
15 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only)
Impact Level III
16 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only)
Impact Level III
17 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only)
Impact Level III
18 Hermosa Beach
Concert Series
South of Pier
(Event Infrastructure Only)
Impact Level III
19 Movies at the Beach
South of Pier
(Utilizing Hermosa Beach
Concert Series
Infrastructure)
Impact Level III
Coastal Cleanup Day
Schumacher Plaza,
North & South of Pier
Impact Level I
20 Hermosa Beach
Concert Series
South of Pier
Impact Level III
21 Hermosa Beach
Concert Series
South of Pier
(Teardown)
Impact Level III
22 23 24 25 SoCal
Beach Foundation
North Volleyball Courts
(Setup)
26 SoCal
Beach Foundation
North Volleyball Courts
Locale 90254
Location TBD
Impact Level III

PENDING
27 AAU High School
Boys Beach Volleyball
League Matches
North Volleyball Courts

PENDING
28 29 30
September 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Page 259 of 821 ends

Sun Mon Tue Wed Thu Fri Sat
1 2 3 Glow Ride for Cystic Fibrosis
Schumacher Plaza and the Strand
AAU High School Boys Beach
Volleyball League Matches
North Volleyball Courts

PENDING
4 5 6 7 8 9 10 Pumpkins in the Park
Edith Rodaway Park
Impact Level II
Walk to End Alzheimer's
Pier Plaza and Strand North of Pier
11 AAU High School Boys Beach
Volleyball League Matches
North Volleyball Courts

PENDING
12 13 14 15 16 17 Volley4Sound
North Volleyball Courts
18 Skechers Pier to Pier
Friendship Walk
Strand (North of Pier) &
Pier Plaza
Impact Level III
AAU High School Boys Beach
Volleyball League Matches
North Volleyball Courts

PENDING
19 20 21 22 23 Beach Tennis Tournament
Beach Tennis Courts

PENDING
24 IBVL Tournament Series
North Volleyball Courts
Beach Tennis Tournament
Beach Tennis Courts

PENDING
25 Beach Tennis Tournament
Beach Tennis Courts

PENDING
26 27 28 29 30 31 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts

PENDING
October 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

Page 260 of 821 ends

Sun Mon Tue Wed Thu Fri Sat
1 IBVL Tournament Series
North Volleyball Courts
2 3 4 5 6 7
8 AAU Southern Pacific Grand Prix Series
North Volleyball Courts

PENDING
9 10 11 Veterans Day
Wreath Laying
Ceremony
Community Center East Lawn
Impact Level II
12 13 14 IBVL Tournament Series
North Volleyball Courts
15 AAU Southern Pacific Grand Prix Series
North Volleyball Courts

PENDING
16 17 18 19 Hermosa for the Holidays
Locations TBD
(Setup)
Impact Level III

PENDING
20 Hermosa for the Holidays
Locations TBD
(Setup)
Impact Level III

PENDING
21Hermosa for the Holidays
Locations TBD
Impact Level III

PENDING
22 Hermosa for the Holidays
Locations TBD
(Teardown)
Impact Level III

PENDING
23 24 25 26 27 28
29 AAU Southern Pacific Grand Prix Series
North Volleyball Courts

PENDING
30 November 2026
Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

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Sun Mon Tue Wed Thu Fri Sat
1 2 3 4 5 Sand Snowman Contest
North of Pier
Impact Level I
AAU Southern Pacific Grand Prix Series
North Volleyball Courts

PENDING
6 Community Chanukah Celebration*
Pier Plaza &
Greenwood Park
Impact Level II
7 8 9 10 11 12 California Great Santa Stroll
Strand North of Pier & Pier Plaza
Impact Level III
AAU Southern Pacific Grand Prix Series
North Volleyball Courts

PENDING
13 14 15 16 17 18 19
20 IBVL Tournament Series
North Volleyball Courts
21 22 23 24 25 26 AAU Southern Pacific
Grand Prix Series
North Volleyball Courts

PENDING
27 28 29 30 IBVL Tournament Series
North Volleyball Courts
31 December 2026
*Menorah installation at Greenwood Park is Wednesday, December 2, 2026 and the Menorah is removed Monday, December 14, 2026 Impact Level I
Impact Level II
Impact Level III
Long-term Agreement
City Hosted
City Contracted Event

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Off-Season Monthly Events
(Labor Day – Memorial Day) # of Special Event Days # of Days Available(out of 15) January 6 9
February 8 7
March 9 6
April 10 5
May (through May 24) 10 5
September (from September 8) 17 -2
October 9 6
November 10 5
December 6 9
Peak Season (Memorial Day through Labor Day) # of Special Event Days on the Beach/Strand/Pier Plaza Level I & II Event Days
(not on Level III Event Days)
& City Sponsored/Contracted
(not on Level III, II or I Event Days)
(Maximum of 25)
Level III Event Days
(Maximum of 45)
Total # of Event Days
(out of 70 total)
18 42 60
Peak Season Event Limits:

To balance coastal access with events, events on the Beach, Strand & Pier Plaza will be limited to the following number of events during the peak summer season (Memorial Day to Labor Day – approximately 100 days over the summer):
o Maximum of 45 days used by Level III Events
o Maximum of 25 days used by Level I & II Events, & City Sponsored/Contracted Events (on days not used by Level III Events) City Sponsored or City Contracted Events, & Long-term Agreement Events are categorized by their Impact Level

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City of Hermosa Beach | Page 1 of 2
Meeting Date: October 14, 2025
Staff Report No. 25-CMO-068
Honorable Mayor and Members of the Hermosa Beach City Council

CONSIDERATION OF FORMING A JOINT CITY COUNCIL AND PUBLIC WORKS

COMMISSION SUBCOMMITTEE TO EXPLORE THE ROLES AND

RESPONSIBILITIES OF THE PUBLIC WORKS COMMISSION
(City Clerk Myra Maravilla and Public Works Director Joe SanClemente) Recommended Action:

Staff recommends City Council consider the formation of a joint City Council and Public Works Commission subcommittee to discuss the roles and responsibilities of the Public Works Commission.

Executive Summary:

At its September 30, 2025, meeting, City Council received an informational report outlining the Public Works Commission process for oversight and input on the Capital Improvement Program. At the conclusion of the report, Council requested an action item to consider forming a joint City Council and Public Works Commission subcommittee to further analyze the roles and responsibilities of the Public Works Commission.

Background:

At its September 10, 2024, meeting, City Council requested an informational item to review the process by which the Public Works Commission reviews and provides input and oversight of the CIP list. Per the Leadership Guide Policy (Attachment 1), informational items are only to be received only, without action.

When the item was brought forth at the September 30, 2025, meeting, City Council voted to bring back an item to consider forming a joint City Council and Public Works Commission Subcommittee. The purpose of this subcommittee is to further analyze the roles and responsibilities of the Public Works Commission.

Past Council Actions
Meeting Date Description
June 27, 2000 Council approved the creation of the Public Works Commission.

September 10, 2024 Council requested an informational item to review the process by which the Public Works Commission reviews and provides input and oversight of the CIP list.

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City of Hermosa Beach | Page 2 of 2
Meeting Date Description
September 30, 2025
City Council reviewed the process for Public Works Commission oversight and input on the Capital Improvement Program and requested the formation of a joint City Council and Public Works Commission subcommittee
Discussion:

City Council subcommittee members may volunteer themselves or accept a nomination from their colleagues to serve on the subcommittee.

Two members of the Public Works Commission will work collaboratively with the City Council subcommittee. The Council may choose to appoint those two members at this meeting or delegate the appointments to the Public Works Commission.

Pursuant to the Hermosa Beach Municipal Code Section 2.80.030 (Attachment 3), the Commission’s responsibilities include:

The public works commission shall review and make recommendations to the city council on all capital improvement projects, assist in the development and updating of design guidelines for city public improvements and other matters referred to the commission by the city council. (Ord. 00-1203, §1, 07/11/00) For the Subcommittee to effectively analyze the roles and responsibilities of the Public Works Commission, the Council should provide a clearly defined scope, and a target decommission date.

Clear direction on these items will ensure the success and alignment of the Subcommittee with the City’s goals and objectives.

Fiscal Impact:

There is no fiscal impact associated with the recommended action.

Attachments:

1. City Council Leadership Guide

2. City Council Committee List

3. Hermosa Beach Municipal Code 2.80.030 Public Works Commission Powers and Duties
Respectfully Submitted by: Myra Maravilla, City Clerk
Concur: Joe SanClemente, Public Works Director
Noted for Fiscal Impact: Brandon Walker, Administrative Services Director Legal Review: Jason Baltimore, Interim City Attorney
Approved: Steve Napolitano, Interim City Manager

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LEADER’S GUIDE
2016-2017

FINAL REPORT
Mayor and City Council
Hermosa Beach, California
May 2016
Lyle Sumek Associates, Inc. Phone: (386) 246-6250
9 Flagship Court Fax: (386) 246-6252
Palm Coast, FL 32137-3373 E-mail: [email protected]

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Leader’s Guide Final Report 2016/Mayor and City Council/Hermosa Beach, California Copyright © 2015: Lyle Sumek Associates, Inc. Project 150805 Table of Contents
Section 1 Strategic Planning for the City of Hermosa Beach 1 Section 2 Looking to Hermosa Beach’s Future 3
Section 3 Hermosa Beach Vision 2031 29
Section 4 Hermosa Beach City Government: Mission 37
Section 5 City of Hermosa Beach Plan 2016 – 2021 43
Section 6 City of Hermosa Beach Action Agenda 2016 62
Section 7 Governance Refinement 99
This report and all related materials are copyrighted. This report may be duplicated for distribution to appropriate parties as needed. No unauthorized duplication is allowed, including for use in training within your organization or for consulting purposes outside your organization.

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STRATEGIC PLANNING FOR THE

CITY OF HERMOSA BEACH

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STRATEGIC PLANNING MODEL
Value-based principles that
describe the preferred future
in 15 years
VISION Destination
“You Have Arrived”
Strategic goals that focus
outcome-based objectives
and potential actions for
5 years
PLAN Map
“The Right Route”
Focus for one year – a work
program: policy agenda for
Mayor and Council,
management agenda for
staff; major projects
EXECUTION Itinerary
“The Right Direction”
Principles that define the
responsibility of City
government and frame the
primary services – core
service businesses
MISSION Vehicle
“The Right Bus”
Personal values that define
performance standards and
expectations for employees
CORE BELIEFS Fuel
“The Right People”

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LOOKING TO
HERMOSA BEACH’S FUTURE

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 4 City of Hermosa Beach
Success in 2021 means…
Carolyn Petty, Mayor:

1. Accomplish Tasks

2. Personal need to team

3. Governance

4. Collaboration

5. Move City forward
Hany Fangary:

1. Safe community

2. Sustainable culture and community

3. Address community input, into discussion

4. Representative working with City actions, advocacy
Justin Massey:

1. Effective – solving problem, creating community

2. Efficiency – cost effective, quality

3. Innovative – think outside the box, look for opportunities

4. Open – input from community
Jeff Duclos:

1. Mindful of diverse community

2. Collaboration, professional

3. Open ideas

4. Wide vision as we deliberate
Stacey Armato:

1. Collaboration – work together

2. Community input – integrate into decision making

3. Shorter, more effective meetings

4. Respect each other – agree to disagree

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 5 City of Hermosa Beach
Actions 2016
Carolyn Petty, Mayor:

1. Team

2. Respect

3. Collaboration

4. Thoughtful
Hany Fangary:

1. Working team – respectful

2. Response to community needs

3. Innovative

4. Efficiency/Effective
Justin Massey:

1. Productive

2. Collegial

3. Response

4. Apathetic
Jeff Duclos:

1. Embodiment of City – represent values

2. Passion for the City

3. Ambassador
Stacey Armato:

1. Respect leaders

2. Testing

3. Support Staff

4. Reflect all things about Hermosa Beach

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 6 Looking to Hermosa Beach’s Future
Departmental View

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MAJOR CHALLENGES
Hermosa Beach, California
January 2016
DEPARTMENT: City Manager
From your department’s perspective, what are the major challenges facing the city over the next 5 years? Ø Comprehensive Parking Strategy (incorporating businesses/employee/resident/visitors) Ø Addressing the Comprehensive Issues Related to Homelessness in our City (Mitigating Community Disturbance, Improving a Safe Beach City, Long-term Regional Strategies) Ø Ensuring Economic Development fits with the Vision of the Community

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MAJOR CHALLENGES
Hermosa Beach, California
January 2016
DEPARTMENT: Community Development
From your department’s perspective, what are the major challenges facing the city over the next 5 years? Ø General Plan/Coastal Land Use Plan Update: A successful engagement and adoption process leading to adoption of a meaningful and relevant vision and set of policies that can be implemented effectively. A process that successfully addresses and sets policy for the following challenging issues:
• Vacation rentals throughout the city and in the coastal zone • Preservation of cultural and historic resources
• Climate change and vulnerabilities due to sea level rise/and adaptation strategies • Efficient management of parking resources
• Setting appropriate benchmarks and action plan for reducing carbon Ø Continuing Improvements to Downtown Core both related to economic vitality and compatibility with surroundings
Ø Nightlife issues (improve enforcement and compliance) Ø Implementation of needed technology upgrades, including the GIS based permitting and permit tracking system, web based permitting, and digital storage of records Ø Infrastructure improvements, especially sanitary sewer and storm sewer, and active transportation infrastructure
Ø Accommodation and processing of appropriate new development, as well as monitoring and managing construction impacts
Ø Maintaining economic stability and competitiveness
Ø Improvements to the PCH and Aviation Boulevard Corridors, for continued and improved economic vitality and compatibility
Ø Efficient management of parking resources
Ø Successfully managing and implementing projects and initiatives with new staff

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PROJECTS AND ISSUES
Hermosa Beach, California
January 2016
DEPARTMENT: Community Development
Please list departmental projects or issues in progress (meaning there is work currently being done on them). 1 General Plan/Local Coastal Program – Blueprint for a Low Carbon Future 2 Implementation of software upgrades linking GIS with permitting across departments and web based permitting
3 Late night action plan – coordinated enforcement, CUP reviews, code changes and updates
4 Ongoing processing and management of development and construction activity that continues at a high rate, including major projects that are various stages of the entitlement process
5 Pro-active enforcement of quality of life/environmental related rules: signage, construction impacts, smoking, Styrofoam use, re-usable plastic bag use, water conservation etc.
6 Implementing Downtown Core Revitalization Strategy
7 Monitoring/Coordination with nearby Cities on development, major land use proposals (specifically Redondo Beach Waterfront and AES sites, Manhattan Beach Skechers “campus’)
8 Tobacco Retailer Licensing Ordinance
Smoking Enforcement Policy/Signing and Education Program Action plan for enhanced noticing and information outreach to better inform public, and improve public input, on pending Commission or City Council decisions

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SHORT-TERM ISSUES AND PROJECTS
Hermosa Beach, California
January 2016
DEPARTMENT: Community Development
Please list issues or projects that you would like for the city to address this next year 2016. 1 Class and Compensation study and findings incorporated into new employee contracts to assure compensation of employees is consistent with or above market 2 Efficiencies and protocols of public meetings and improvement of the Council and Commission decision making processes (including noticing and outreach to public) 3 Update and adoption of local California Environmental Quality Act (CEQA) guidelines 4 Hiring of Economic Development Officer and integration into City functions with welldefined role 5 Clear setting of benchmarks for carbon reduction and commitment across all city departments
Adoption of 2016 Updates to the California Building Codes and Green Building Codes, and decision on whether local modifications should be submitted to the State on greater energy efficiency or other more enhanced green measures.

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MAJOR CHALLENGES
Hermosa Beach, California
January 2016
DEPARTMENT: Community Resources
From your department’s perspective, what are the major challenges facing the city over the next 5 years? Ø Continuing to provide a variety of programming for the senior population without outgrowing the space allotted.

Ø Limit unauthorized classes and events on City property. Create a protocol on addressing these issues. (Part of the Special Events and Volleyball Subcommittee discussions.) Ø Creation of a cohesive and formal policy for volleyball court management on the beach.

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PROJECTS AND ISSUES
Hermosa Beach, California
January 2016
DEPARTMENT: Community Resources
Please list departmental projects or issues in progress (meaning there is work currently being done on them). 1 Additional technical/interior improvements in the Community Theatre. 2 Special Events and Volleyball Subcommittee – Implementing approved policy revisions and continuing to update policy for a complete formal Special Event Policy Guide for 2017.

3. Create and implement formal Special Event Policy Guide.

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SHORT-TERM ISSUES AND PROJECTS
Hermosa Beach, California
January 2016
DEPARTMENT: Community Resources
Please list issues or projects that you would like for the city to address this next year 2016. 1 Create a Senior Center Advisory Board while maintaining oversight and direction by City Staff.
2 Review of management practices and options of the Community Theatre. 3 Formalize relationship with the Hermosa Arts Foundation

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MAJOR CHALLENGES
Hermosa Beach, California
January 2016
DEPARTMENT: Finance Department
From your department’s perspective, what are the major challenges facing the city over the next 5 years? Ø Lack of Funding for Infrastructure including City Facilities Ø Approval/Funding for Class/Compensation Study
Ø Sewer System Upgrade
Ø Storm Water Requirements
Ø Maintaining Service Levels, Retaining Employees, Employee Morale Ø Funding for Ongoing Operations
Ø Viable Hotel Developments for Few Sites Available
Ø Attainment of Consensus by City Council in Civil Manner

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PROJECTS AND ISSUES
Hermosa Beach, California
January 2016
DEPARTMENT: Finance Department
Please list departmental projects or issues in progress (meaning there is work currently being done on them). 1 Bond Issuance, Sewer Upgrade
2 Priority Based Budgeting Update, Use of Model in Budget 3 Finance Administration Division, Reorganization
4 Online Parking Permits
5 Analysis of Health Insurance Alternatives
6 Labor Negotiations
7 Fiscal Health Modeling
8 Assistance with Implementation of Sewer Fee
9 Assistance with Class Compensation Study Implementation 10 Replacement of Animal Licensing System
11 Annual Actuarial Review of PERS
12 User Fee Study Update
13 Implementation of Opengov Online Software (interactive Online Financial Information)

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SHORT-TERM ISSUES AND PROJECTS
Hermosa Beach, California
January 2016
DEPARTMENT: Finance Department
Please list issues or projects that you would like for the city to address this next year 2016. 1 Hotel Development
2 City Facility, Infrastructure Plans
3 Issuance of Sewer Bonds
4 Update of Class and Compensation Study
5 Document Imaging for All Departments
6 Community Theatre
7 Labor Negotiations
8 Opengov Implementation, Interactive, Online Financial Information

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MAJOR CHALLENGES
Hermosa Beach, California
January 2016
DEPARTMENT: FIRE
From your department’s perspective, what are the major challenges facing the city over the next 5 years? Ø Fire Department staffing levels
• Firefighters
• Chief officers
• Fire inspector
• Medical Director
• Administrative support staff
• BLS Ambulance Operators
AND/OR
Resource sharing with neighboring cities
• Administrative services
• Chief officers
• BLS Ambulance Operators
• Fire prevention/Community risk reduction programs
• Disaster preparedness
• Medical Director
Ø Fire Station/HQ rehabilitation (Essential Facilities requirements) Ø Succession Planning
Ø Disaster Preparedness / Hazard Mitigation Plan

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MAJOR CHALLENGES
Hermosa Beach, California
January 2016
DEPARTMENT: Human Resources
From your department’s perspective, what are the major challenges facing the city over the next 5 years? Ø Securing multi-year employee contracts with all bargaining units.

Ø Ability to recruit and retain qualified employees.

Ø Aging workforce
Ø Review and establish cost containment with the current Insurance Policies, Liability & Workers Compensation.

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PROJECTS AND ISSUES
Hermosa Beach, California
January 2016
DEPARTMENT: Human Resources
Please list departmental projects or issues in progress (meaning there is work currently being done on them). 1 Finalize Classification and Compensation Study and implement any changes as directed before negotiations for the next employee contracts.
2 Review and establish cost containment with the current Insurance Policies, Liability & Workers Compensation

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SHORT-TERM ISSUES AND PROJECTS
Hermosa Beach, California
January 2016
DEPARTMENT: Human Resources
Please list issues or projects that you would like for the city to address this next year 2016. 1 Finalize Classification and Compensation Study and implement any changes as directed before negotiations for the next employee contracts.
2 Securing multi-year employee contracts with all bargaining units. 3 Develop a streamline process to ensure Performance Evaluations are completed at minimum once every 12-month period.
4 Schedule required Anti-Harassment Training for all employees in a Supervisory role. 5 Review of Department Policies and Procedures

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MAJOR CHALLENGES
Hermosa Beach, California
January 2016
DEPARTMENT: Police
From your department’s perspective, what are the major challenges facing the city over the next 5 years? Ø Retaining quality employees
Ø Consistent policy direction from Council

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PROJECTS AND ISSUES
Hermosa Beach, California
January 2016
DEPARTMENT: Police
Please list departmental projects or issues in progress (meaning there is work currently being done on them). 1 Continued recruitment of quality employees
2 Refinement of internal tracking systems
3 Succession planning for supervisory positions
4 Expansion of Community Outreach programs
5 Continuation of partnership with Hospitality Association 6 Relocation to temporary housing during fire tower deconstruction 7 Ongoing crime analysis to refine deployment strategies

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SHORT-TERM ISSUES AND PROJECTS
Hermosa Beach, California
January 2016
DEPARTMENT: Police
Please list issues or projects that you would like for the city to address this next year 2016. 1 Require secure parking for public safety employees in any new facilities plan 2 Revisit class and compensation study to remedy concerns raised by employees for some specific positions
3 Calculate true costs of special events (security/police resources)

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MAJOR CHALLENGES
Hermosa Beach, California
January 2016
DEPARTMENT: Public Works
From your department’s perspective, what are the major challenges facing the city over the next 5 years? Ø Staffing the department to meet the current and estimated demands from large projects.

Ø Preparing Integrated Master Plans for Sewer, Storm Drains, and Street Improvement Projects
Ø Implementing Acella Asset Management and Land Management software; will include Public Works permitting.

Ø Resolving alternative vehicle fueling problem
Ø Developing plans and funding mechanisms for major City facility replacement such as new City Hall, Police and Fire Station Facilities, and City Maintenance Yard improvements.

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PROJECTS AND ISSUES
Hermosa Beach, California
January 2016
DEPARTMENT: Public Works
Please list departmental projects or issues in progress (meaning there is work currently being done on them). 1 CIP 12-143 PCH Aviation Mobility Improvements – actively pursuing funding sources and options
2 CIP 15-129 Street Improvements – Various Locations, project in construction starting mid December.
3 CIP 12-160 Pacific Coast Highway Traffic Improvements. Project still under review by Caltrans. This project will allow for an easier vehicular commute through Hermosa Beach along Pacific Coast Highway, completion estimated Sep 2016. 4 CIP 15-403 Sewer Improvements – Various Locations, estimated completion Dec 2016 5 CIP 14-503 Lawn Bowling Green Complex Lighting, estimated completion June 2016, project to be completed in-house.
6 CIP 14-541 Clark Field and Lawn Bowling Electrical Design and ADA Access will be awarded in February 2016. Meets Strategic Plans the Policy Agenda 2014 High Priority. 7 CIP 14-632 Fire Department Training Tower. This project will remove the existing structure that is seismically unsafe in its current condition. Building deemed historically significant. Estimated completion March 2016.
8 CIP 14-163 Protective Bollards Along the Strand – completion estimated in March 2016. 9 Complete numbering of Parking Structure and Lot B
10 CIP 14-173 8th Street SR2S Improvements – completion estimated for May 2017 11 CIP 11-537 South Park Playground Improvements – in construction, completion estimated in January 2016.

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 26 12 CIP 13-606 Fire Station Renovation and Upgrades – estimated completion June 2016. 13 CIP 15-538 Citywide Park Master Plan – RFP completion estimated for Feb 2016. 14 CIP 12-609 Downtown Strategic Plan Implementation – Hermosa Avenue Architectural, Structural, and Engineering Plans and Specifications to be completed in FY 15-16, may extend to FY 16/17. Pier Plaza/Beach: Conceptual design including Architectural Plans and Preliminary Engineering Study to be completed in FY 15-16; Downtown Parking Solutions: Parking Needs Assessment and Financing Options, Conceptual design including Architectural, Structural, and Engineering Plans and Specifications, Appraisals and coordination with the General Plan to be completed in FY 15-16. Construction on Hermosa Avenue estimated to be completed in June 2017. 15 CIP 13-656 Citywide Energy Conservation Upgrades – completion estimated for March 2015. Project will be 90% complete by early Jan 2016.
16 CIP 11-141 Gould Avenue Street Improvements – project scope and funding to be revisited during Budget for FY 16/17.
17 CIP 14-614 Police Facilities Improvements – completion of consolidation of range and armory equipment, installation of new locks and secured doors, installation of sink and shelving, and storage on PD ramp estimated to be completed June 2016 18 City Council Chambers Audio/Visual Improvements
19 CIP 15-607 Fire Station Renovation and Upgrades – estimated completion June 2016. 20 CIP 15-615 Corporate Yard Facility – project includes toxic concern mitigation, completion of assessment report estimated for Dec 2016. 21 CIP 15-634 Municipal Solar Facility Plan and Installations – estimated completion June 2016
22 CIP 15-650 Community Center General Improvements – Phase III, repairs to windows, doors, and minor architectural improvements estimated completion May 2016 23 CIP 15-657 City Right of Way ADA Improvements - (curb ramp improvements are to be constructed with the Street Improvement Project (CIP 15-129, estimated completion Dec 2016), remaining elements of the project estimated for completion March 2016. 24 CIP 15-660 Municipal Pier Structural Repairs – Phase III – estimated completion June 2016
25 CIP 15-667 Community Center, Plaza, and Park Improvements – includes relocation of Jazz and Surfer Walk of Fame plaques, creation of cultural monument, replacement of Community Theater marquee, new water fountains, floors, and fencing to prevent homeless encampment around the building.

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 27 26 Replacement of ceiling tiles in the Police and Fire Department 27 Installation of EV Charging Stations
28 Installation of Mini-Bike Corrals and Bike Racks
29 Painting Fire Department
30 Sewer Hydrojet Cleaning and Videoing
31 String Lights on Pier Plaza
32 Stormwater Management Program and Funding Mechanism
33 CNG Fueling Options Report
34 Vehicle Replacement Update Report
35 Document Scanning and Imaging
36 Accela Implementation – per the Scope of Work this project will require significant time and resources. Staff support is required to adequately meet the time lines indicated in the SOW
37 Citywide Street Striping

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SHORT-TERM ISSUES AND PROJECTS
Hermosa Beach, California
January 2016
DEPARTMENT: Public Works
Please list issues or projects that you would like for the city to address this next year 2016. 1 Preparing for El Nino and completing associated training. 2 Complete concrete and asphalt work for new storage building at the Community Center. 3 Prepare Clark Stadium for little league season
4 Schedule catch basin cleaning
5 Complete review of PW user fees

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HERMOSA BEACH
VISION 2031

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 30 Hermosa Beach
Vision 2031
HERMOSA BEACH 2031: IT IS...

OUR SMALL BEACH TOWN

OUR DISTINCT HOMETOWN SPIRIT

OUR PRESERVATION OF OUR WAY OF LIFE

OUR ECLECTIC COMMUNITY

OUR FAMILY FRIENDLY COMMUNITY

OUR COMMITMENT TO ENVIRONMENTAL

SUSTAINABILITY AND CARBON NEUTRALITY

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 31 Vision 2031
Guiding Principles
PRINCIPLE 1 SMALL BEACH TOWN
 We Value:

1. Preservation and respecting Hermosa Beach’s history and heritage

2. Diverse architectural character and buildings

3. Ability to utilize and enjoy our World class beach

4. Small, unique city connected to other beach cities
 We Aspire for 2031:

1. Engaged and active community

2. Destination for visitors who desire a small beach town experience

3. Expanded pier which is inviting and active

4. Improved Strand – safe for walking and biking

5. Easy movement within Hermosa Beach without the need for a car

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 32 PRINCIPLE 2 DISTINCT HOMETOWN SPIRIT
 We Value:

1. Attractive gateways and entrances signifying that you are home

2. Residents engagement and volunteerism

3. Strong community events and festivals for residents and visitors

4. Residents and businesses taking pride in the community

5. Residents feeling comfortable and connected to our community  We Aspire for 2031:

1. All generations feeling at home, bringing energy to our community and supporting each other

2. Locally owned businesses participating in and contributing to our community

3. Residents knowing and helping their neighbors

4. Pedestrian and bike friendly community connecting community destinations – neighborhoods, schools and parks

5. Strong community support for quality public schools and youth activities

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 33 PRINCIPLE 3 PRESERVATION OF OUR WAY OF LIFE
 We Value:

1. Casual life style

2. Outdoor healthy living and activities

3. Opportunities to meet and to socialize with diverse people

4. Easy, convenient beach access for all

5. Maintaining the scale of our city and its economic diversity  We Aspire for 2031:

1. Policies and measures to protect our way of life and culture

2. Enjoying life in our community

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 34 PRINCIPLE 4 ECLECTIC COMMUNITY
 We Value:

1. Unique, small and locally owned retail shops

2. Well-maintained, artistic and attractive public spaces

3. Pier Plaza area – our downtown

4. Diversity with all feeling welcome and respected in our community

5. Variety of locally owned quality dining and entertainment venues

6. Vibrant unique, locally owned businesses connected to the community  We Aspire for 2031:

1. Diverse character of residents and businesses

2. Welcome innovators, champions and iconoclasts

3. Sense of community with vibrancy

4. Spaces for business incubators and innovators

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 35 PRINCIPLE 5 FAMILY FRIENDLY
 We Value:

1. Safe community

2. Neighborhood schools with nationally recognized educational programs

3. Walkable parks with venues for all family generations

4. Opportunities for family generations to interact, to enjoy each other and to learn from each other
 We Aspire for 2031:

1. Great place to raise a family

2. Diverse amenities for the families with a range of leisure and recreational activities for all generations

3. Enhanced safety through environmental design, lighting, and a mix of businesses

4. Hermosa Beach downtown which is comfortable and safe for all generations

5. Improved, updated parks with a variety of venues

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SUSTAINABILITY AND CARBON

NEUTRALITY
 We Value:

1. Stewardship of natural resources and living environment

2. Informed and educated community – residents and businesses – making smart decisions

3. Water conservation and reuse throughout the city

4. Commitment to clean energy production and efficient transportation

5. Initiatives for expanded use of solar energy by the City and community  We Aspire for 2031:

1. Adaptive resiliency on sea level rise

2. Reduced energy consumption through solar power and other alternative energy sources

3. Innovative projects and programs that produce measured results

4. Expanded transportation options/use – bike sharing, bike use, buses, trolleys/shuttles, water ferries/taxis

5. Incentivizing net positive buildings and developments

6. Recognized leader for carbon neutrality, in addressing climate change and improving health of residents

7. Expanded public-private partnership and business opportunities with job opportunities for residents

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 37 SECTION 4
HERMOSA BEACH CITY GOVERNMENT:

MISSION AND SERVICES

SUMMARY

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Mission and Services
The mission of the

HERMOSA BEACH GOVERNMENT
is to Govern (1)
with Community Engagement and
Collaborative Sentiment (2),
to Be Financially (3),
Environmentally Responsible (4),
and to Provide 1st Class Municipal Services(5)
in a Customer Friendly Manner (6)
through Valued Employees and Volunteers (7).

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 39 Mission
Guiding Principles
PRINCIPLE 1 GOVERN
 Means

1. Determining and using the vision, mission, goals and plans for the City

2. Maintaining a transparent City government and governance process

3. Engaging the community in the governance process through boards, commissions and committees; public hearings; community meetings; task forces and working groups

4. Making decisions that are in the best interests of the community as a whole – residents, businesses, visitors and stakeholders

5. Seeking input from the community (residents, businesses and stakeholders) prior to making a decision

6. Developing, adopting laws, policies and plans pursuant to input from the community PRINCIPLE 2 COMMUNITY ENGAGEMENT AND

COLLABORATIVE SENTIMENT
 Means

1. Tapping and using residents’ and businesses' knowledge and expertise

2. Regularly surveying the community (residents, businesses and stakeholders) on services and service delivery

3. Having a strong partnership and working relationship with the business community

4. Having the Mayor and City Council setting a positive tone based upon mutual trust and respect

5. Using the community developed decision tool: Mayor – Council, Boards/ Commissions/Task Forces, and City Staff

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 40 PRINCIPLE 3 FINANCIALLY RESPONSIBLE
 Means

1. Delivering City services in the most cost effective and efficient manner

2. Committing to consistent investment in the maintenance, upgrade and replacement of City facilities and infrastructure incorporating solar panels and energy efficiencies

3. Developing a balanced budget based upon direction and guideline from City Council

4. Maintaining a useful, accurate financial reporting system that allows for appropriate checks and balances

5. Overseeing financial condition and processes

6. Maintaining financial reserves consistent with City policies and national standards

7. Providing residents and businesses service value for their tax dollars and fees

8. Maximizing grants and outside funding sources which leverages City resources – local, region, state and federal levels

9. Creating a business and civic environment for business investment PRINCIPLE 4 ENVIRONMENTALLY RESPONSIBLE
 Means

1. Incorporating environmental sustainability principles in City decisions, budgets, facilities and plans

2. Educating the community on environmental issues, their responsibility to the health, well being and future of our community, and the impacts of their daily decisions on the environment

3. Reducing the carbon footprint by use of solar power and other carbon reducing methods/technologies

4. Promoting/incentivizing the conservation of natural resources: energy and water

5. Planning for resilient responses to the impacts of climate changes

6. Monitoring the condition of the environment and evaluating the impacts of City decisions and actions

7. Evaluating the environmental return on City investments and decisions

8. Reducing carbon generation by City employees, contractors, and in the City programs and activities

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 41 PRINCIPLE 5 PROVIDE 1ST CLASS MUNICIPAL SERVICES
 Means

1. Defining and prioritizing City services and levels of service

2. Listening to, understanding and acting upon the needs of City residents and businesses

3. Looking for ways to improve service delivery or to increase productivity through innovative processes

4. Evaluating individual performance and with accountability for the results

5. Measuring City and department services through performance benchmarks and metrics with accountability

6. Knowing and applying "best practices" to the City

7. Meeting the needs of older residents, special needs, low income

8. Working collaboratively with businesses and property owners to achieve compliance with important public health, safety, environmental regulations and laws

9. Investing in the maintenance, upgrade, replacement and energy efficiency of City buildings, facilities and infrastructure
PRINCIPLE 6 CUSTOMER FRIENDLY MANNER
 Means

1. Looking for ways to say "yes" and solve problems; when having to say "no", helping the customer to understand

2. Constantly evaluating level of customer satisfaction

3. Being a positive ambassador and presenting a positive image for the City

4. Listening to and striving to understand point of view and needs of your customer

5. Seeking feedback from customers and stakeholders

6. Always responding in a timely manner: information, emergency, services and plan review

7. Having easy access to City information and service

8. Using technology to enhance service organization productivity

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 42 PRINCIPLE 7 VALUED EMPLOYEES AND VOLUNTEERS
 Means

1. Valuing and celebrating the contribution and performance of volunteers and employees

2. Maintaining a positive work environment that encourages a sense of purpose, autonomy and fun

3. Fostering a team environment

4. Hiring and retaining a top quality City workforce and volunteers

5. Defining individual performance expectations and standards linked to compensation for employees

6. Providing a work space for employees where they feel valued and appreciated

7. Creating a professional learning environment that facilitates personal and professional development

8. Strive to maintain fair compensation policy based upon balancing market, performance and the community’s total cost of government

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CITY OF HERMOSA BEACH
PLAN 2016 – 2021

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 44 City of Hermosa Beach
Goals 2021

COMMITMENT TO A SAFE COMMUNITY

FINANCIALLY SOUND CITY GOVERNMENT

HIGH PERFORMING CITY PROVIDING
1st CLASS SERVICES

MORE LIVABLE, SUSTAINABLE BEACH CITY

ENHANCED ECONOMIC DEVELOPMENT

THROUGH REVITALIZED

DOWNTOWN AND ENTRY CORRIDORS

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 45 GOAL 1 COMMITMENT TO A SAFE COMMUNITY
 Objectives

1. Provide a timely response to achieve positive outcomes for emergency calls for service

2. Have one of the lowest crime rate: 2% targeted crime rate reduction

3. Enforce consistently City codes, ordinances and CUP’s

4. Have people feeling safe: any place, any time of day

5. Balance community safety with the interests of an active community

6. Work in partnership with residents and businesses to create a “safe community”

7. Strengthen the working relationship between the Police and the community  Means to Residents

1. Safe community for family members: all generations

2. Feeling safe and secure at hotels and in the community

3. Protection of home and property values

4. Safe community events and festivals

5. Timely response to all emergency calls for service
 Challenges and Opportunities

1. Having safe 4th of July and major events

2. Late night behaviors and criminal activities

3. Increasing homeless population – pushed out of Los Angeles

4. Residents sharing responsibility for community safety: hide it, lock it, keep it; and disaster preparedness

5. Developing research capacity to use data to shape and refine City deployment and investigative actions

6. Fluctuating seasonal/weekly/calendar sensitive deployment

7. Consistency: City ordinances and City enforcement – actions, resources, “waivers”

8. Working with businesses and residents

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9. Connecting with the Hermosa Beach community

10. Community demand for transparency

11. Developing innovative programs to create a safe community

12. Interdepartmental cooperation and collaboration among all City departments for community safety programs and issues

13. Environmental and building designs for safety

14. Police use of cameras including guidelines and storage/retrieval

15. Intercity collaboration on public safety services, facilities, programs  Other Policy Action Priorities 2016

1. Code Enforcement
 Management Actions 2016 PRIORITY

1. Commercial Use of Beach Policy/Regulations: Council Decision 9/16

2. Homeless Strategy and Action Plan Mgmt
M/C
2015

3. Body Cameras: Guidelines, Implementation 2015

4. Public Safety Mobile/Portable Radios: Direction Mgmt  Policy Actions in Progress 2016 PRIORITY

1. Community Policing Action Plan Ongoing

2. Crime Prevention through Environmental Design Ongoing

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1. Police Community Calendar: Implementation Completed

2. Emergency Operations Plan: Update, Training
A. Plan: Update
B. Training
MIP
Completed
MIP

3. Crime Analysis: Refinement MIP 5/16

4. Safety Fair MIP 6/16

5. Bikes/Electric Bikes Parking and Speeding 6/16

6. Downtown Police Unit: Implementation MIP 8/16

7. Late Night Action Plan: Update Reports M – 2015 11/16

8. Multi Hazards Mitigation Plan: Development MIP 11/16

9. Fire Medical Director 7/17

10. Construction Fences: Appearance and Personal Injury M – 2015 Ongoing

11. Volunteer Police Program: Recruitment MIP Ongoing
 On the Horizon 2017 – 2021

1. Emergency Operations Center: Funding, Design, Construction

2. 1736 House: Direction

3. Youth Police Program: Development

4. Opticom System for Traffic Control Devices: Direction, Funding

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 48 GOAL 2 FINANCIALLY SOUND CITY GOVERNMENT
 Objectives

1. Partner with others for reduced service costs

2. Invest in City infrastructure and community opportunities

3. Institutionalize priority based budgeting as a decision making tool – aligning resources with community

4. Leverage City resources through outside funding sources, including grants and strategic use debt

5. Leverage strategic environmental initiatives to reduce cost of City services and increase City revenues

6. Achieve “Municipal Carbon Neutral” goal
 Means to Residents

1. City acting as responsible steward of the City's resources

2. Value for their tax dollars and fees

3. Keeping Hermosa Beach an affordable place to live

4. City service delivered in an efficient manner

5. City working with others to improve service delivery or expand resources  Challenges and Opportunities

1. Payment of oil liability and informing residents

2. Funding to address aging infrastructure and facility needing maintenance and replacement

3. Costs of long-term employee obligations: pensions, OPEB

4. Developing fees based on users covering the costs of service delivery

5. Valuing, recruiting and retaining quality City employees

6. Leveraging City resources through grants and partnerships

7. Increasing workload and limited organization capacity

8. Determining City policy on how to pay for City services

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9. Helping residents to understand and appreciate City finances, services and value

10. State of California and their actions impacting or supporting City services and finances, including new prevailing wage law impact on City projects

11. Developing innovative approaches to City service delivery

12. Paying for carbon offsets

13. Staffing and organizational capacity with increasing service demands

14. Increased competition and competing interests for limited grant  Policy Actions 2016

1. City Infrastructure Project Priority and Funding
A. Pavement Management/Sidewalk Plan
B. Sewer/Stormwater Assessment
C. Living Streets Master Plan (Streets and Sidewalks)
D. Water Quality
Mgmt
M/C

2. Financial Policies/Long Range Plan
A. Financial Policies
B. Long Range Plan: Fiscal Health Model
C. Priority Based Budgeting
D. Pension/Employee Compensation
E. Long Range Financial Plan
F. Fire Services/Staffing
 Policy Actions in Progress 2016 PRIORITY

1. Mayor and City Council: Compensation 6/16

2. Oil Settlement: Direction 9/16

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1. Priority Based Budget 2015 5/16

2. User Fee Study
• Completion
• Decision: Direction, Adoption
2015 7/16

3. Special Events Policy/Guidelines: Council Decision Mgmt OTH
7/16

4. Health Insurance Modification 10/16
 Management in Progress 2016 TIME

1. Fleet Replacement Polices: Implementation MIP 5/16

2. Fiscal Health: Live Model MIP 5/16

3. Citywide Document Imaging
A. Direction
B. Implementation
OTH
5/16
10/16

4. eMeeting/Paperless Agenda: Planning Commission MIP 7/16

5. Gov – INVEST: Pensions 7/16

6. Eden Systems Purchase Orders for All Departments MIP 8/16

7. Open Gov – Fiscal Transparency Software 11/16

8. Online Parking Permits MIP 12/16

9. New Animal License System MIP 6/17

10. Grants Opportunities OTH Ongoing
 On the Horizon 2017 – 2021

1. Sewer Upgrades: Bond Issuance

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SERVICES
 Objectives

1. Upgrade City facilities

2. Upgrade City infrastructure: streets, sidewalks, sewer collection system

3. Value and maintain a top quality workforce dedicated to serving the Hermosa Beach community

4. Easier access and tracking to City services and service request through technology and improved processes

5. Develop City organization culture that practices “High Performance Organization” principles and accountability

6. Mutual trust and respect among elected officials, management/staff, and community
 Means to Residents

1. Service value for tax dollars and fees

2. Convenience through easier access to information and services through the Internet

3. City employees sensitive to the needs and feeling of you as a customer

4. Reliable delivering of City service

5. Timely response to a call for service

6. Consistent response for the City
 Challenges and Opportunities

1. Staff capacity and morale vs. increasing demands for services

2. Timing and funding for City facilities improvements

3. Modernizing Public Works Yards, Police/Fire Facilities, City Hall, Civic Center

4. Aging City infrastructure and buildings needing major maintenance and repair

5. Creating a City organization that supports opportunities for employees to excel and grow

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6. Cost and funding of technology upgrades

7. Employee expectations for salaries and benefits

8. Retaining top quality employees

9. Limited promotional opportunities

10. Effectively, appropriately engaging residents in policy development

11. Communicating and engaging community stakeholders

12. Working with other governmental partners on infrastructure and service delivery

13. Aging City workforce and succession

14. Building trust with the Hermosa Beach community
 Policy Actions 2016

1. City Building and Facilities
A. City Facilities: Civic Center – Police; Fire; City Hall; Public Works
B. Buildings of Opportunities
 Other Policy Action Priorities 2016

1. Meet and Confer/MOU

2. Boards/Commissions Review
 Policy Actions in Progress 2016 PRIORITY

1. Community Decision Tool: Use Ongoing
 Management Actions 2016 PRIORITY

1. ADA Compliance: Funding (Caltrans) 5/16

2. CNG Station at Corporate Yard
A. Report
B. Operation
5/16 –
9/16

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1. Part-Time Employees Recognition MIP 5/16

2. Volunteers Recognition Program 5/16

3. Solid Waste Collection: Update Report MIP 6/16

4. Sewer Hydro Jetting Contract: Completion MIP 8/16

5. Land and Asset Management Software
A. Asset
B. Land
MIP
8/16
9/16

6. Council Procedural Manual 9/16

7. City Intern Program 9/16

8. Employee Appreciation Program: Enhancements MIP 10/16

9. High Performance Organization: Leadership Philosophy, Report to Council
MIP 10/16

10. New Training System for Part-Time Employees MIP 10/16  Major Projects 2016 TIME

1. Street Sharrows: Monterrey Completed

2. Council Chamber Improvements 10/16

3. Street Improvement Program: Pier Avenue 2/17
 On the Horizon 2017 – 2021

1. National Citizens Survey OTH

2. Master Plan for Parks M/C
OTH

3. Succession Planning and Process OTH

4. Code of Ethics: Development OTH

5. Trash Enclosures: Long Term Direction OTH

6. Parking at City Hall: Evaluation Report, Direction OTH

7. City Yard Environment Assessment and Mitigation

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 54 GOAL 4 MORE LIVABLE, SUSTAINABLE BEACH CITY
 Objectives

1. Enhance creative ways for the City to support school and build community understanding of school finance needs

2. Preserve and enhance small town, neighborhood character

3. Upgrade outdoor recreation facilities and activities

4. Calmer, safer late night Downtown

5. Improve access and mobility for pedestrians, bicycles and other forms of transportation

6. Adaptive, resilient community to sea level rise
 Means to Residents

1. More reasons to live in Hermosa Beach

2. Feeling and being safe anywhere, any time of day

3. Protection of property and home values

4. Green City acting as a responsible environmental steward

5. Choices of quality homes for ownership or rental

6. More opportunities for leisure activities close to home  Challenges and Opportunities

1. Increasing public transportation options and utilization

2. City resources limitation

3. Growing senior and ADA population with growing service needs and expectations

4. Effectively handling problems associated with late night life

5. Traffic volume and flow, and street capacity especially around school sites

6. Impact of climate change, including sea level rise

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7. Defining "carbon neutral" and the responsibilities of the City, businesses and residents

8. Loss of historically significant buildings

9. Green initiative to produce energy and increase energy efficiently

10. Developing potential partnerships

11. Using the Community Decision Tool in policy development and decision making

12. Competing priorities for attention and funding

13. Resistance to change in the community and among residents

14. Changing recreational patterns among different family generations  Policy Actions 2016

1. General Plan/Local Coastal Program – Blueprint for a Low Carbon Future
Mgmt
M/C
2015

2. Community Carbon Actions
A. Implementation

1. CCA

2. Solar Energy

3. Library: Carbon Neutral Building

4. Carbon Neutral Action Plan

5. Transportation

6. Alternative Fuel Transportation
B. Planning

1. General Plan: Carbon Neutral Goal

2. Carbon Neutral Task Force
 Other Policy Action Priorities 2016

1. 28th Street Project

2. Encroachments

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1. Short Term Rental Policy
A. Council Decision: Policy
B. Enforcement Guidelines/Process
5/16
6/16

2. Community Clean Up Strategy/Funding: Council Decision 6/16

3. Local Arts Events: Film/Music 6/16

4. South Park
A. M/CC Update
B. Amenities: Completion (Playground Equipment)
6/16
8/16

5. Utility Rate: Council Decision 10/16

6. Low Impact Development Ordinances Update: Council Decision 11/16

7. Major Project Participation
A. Desalinization Plant
B. Redondo Beach Waterfront Project
Ongoing
 Management in Progress 2016 TIME

1. Before/After School Program P – 2015 Completed

2. 4th of July Holiday MIP Completed

3. Electric Vehicle Car Pool/Employee Commute Incentives OTH Completed

4. Single Use Bag Policy: Implementation OTH 8/16

5. Sea Level Adaption Action Plan M/C
Mgmt
10/16
 Major Projects 2016 TIME

1. Citywide Conservation Upgrades: Street Lights to LED 9/16

2. Protective Bollards on Strand 9/16

3. Clark Field and Lawn Bowling Electric Energy Efficiency:

Update
9/16

4. Restrooms Upgrade
• Clark Field
• Fort Lots-o-Fun
• Seaview
1/17

5. ADA Upgrade: Hermosa Strand 3/17

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1. Bike Sharing: Direction OTH

2. Gould Avenue Complete Streets Improvements OTH

3. Bike Path Master Plan/Improvements: Project Priority, Funding OTH

4. 11th Street/Lot “A” Guidelines, Negotiation with Developers OTH

5. Free Parking for Electric Vehicles OTH

6. Community Solar Energy OTH

7. Green Businesses and Job Development Policy and Actions OTH

8. Family Friendly Community Strategy

9. Parking at Community Center

10. Water Re-Use

11. Property Maintenance/Nuisance Code

12. Greenbelt Plan

13. Street Performers

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THROUGH REVITALIZED DOWNTOWN AND

ENTRY CORRIDORS
 Objectives

1. Increase day time “foot traffic” in Downtown

2. Provide flexible parking that support economic development goal and projects

3. More attractive Pacific Coast Highway and Aviation corridors with more quality businesses

4. Attract new businesses including entertainment/film industry to do business in Hermosa Beach during off season (September – May)

5. Stimulate economic development opportunities on vacant and under utilized property

6. Increase green/high technology businesses in Hermosa Beach  Means to Residents

1. Protection/enhancement of property values

2. Private sector investing in upgrading Hermosa Beach

3. More quality restaurant and retail choices within the City

4. Attractive community that you call home

5. Alternative housing choices beyond single family homes

6. More reasons to go enjoy a revitalized Downtown
 Challenges and Opportunities

1. Convenient, safe, easy to use and adequate supply parking

2. Funding for redeveloping Pacific Coast Highway/Aviation corridors

3. Unattractive Pacific Coast Highway/Aviation corridors – gateway to Hermosa Beach

4. Paring requirements and enforcement mechanism

5. Defining the City's role in economic growth and community redevelopment

6. City working with all Hermosa Beach businesses

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7. Working with Coastal Commission

8. Working with property owners and businesses

9. Competition from neighboring cities: hotel, retail, restaurants, and entertainment

10. Few funding options for redevelopment – EIFD

11. Increasing business investment during the economic recovery  Other Policy Action Priorities 2016

1. Pacific Coast Highway/Aviation Avenue Mobility/Improvements

2. Downtown Revitalization
 Policy Actions in Progress 2016 PRIORITY

1. Economic Incentives for Business Development Policy: Council Decision
11/16

2. Tourism Development/Chamber of Commerce Relationship: Council Decision
11/16

3. Business Incubator Space: Council Decision 12/16

4. Cypress Avenue District Direction: Council Decision 1/17

5. Hotel Development
A. H2O Construction
B. Pier Strand Application
2018
2019

6. Family Friendly Entertainment and Business Opportunities Ongoing

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1. Trans Pacific Fiber Optic Cable Mgmt
M/C
M – 2015
Completed

2. Citywide Filming Strategy/Policy: Council Decision Mgmt MIP
3/17

3. Hope Chapel Site Development Mgmt
OTH
2017

4. Skecher Development Mgmt
M/C
M – 2015
2018
 Management in Progress 2016 TIME

1. Smoking Enforcement on Plaza Completed

2. Web Based Business: Website Upgrade Completed

3. Economic Development Work Group 11/16
 Major Projects 2016 TIME

1. Plaza Granite Cubes and Tile Removal MP Completed

2. Pier Plaza Enhancements Mgmt 12/16
• Tree Wheel Grates
• Benches
• Lights
• Kiosks
• Signage: Revamp
• Bollards
• Bike Racks

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1. Tourism Business Improvement District (BID) OTH

2. Business Retention/Growth Visitation Program M/C
OTH

3. Retail and Restaurant Development Strategy and Zoning Changes
OTH

4. Economic Investment Opportunities Related to Carbon Neutral Strategy
OTH

5. Business Signage Policy and Enforcement OTH

6. Parking Technology: Upgrade

7. Parking Analysis and Plan

8. Hermosa Beach Competitiveness

9. Office Space Development

10. Utility Pole Replacement

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ACTION AGENDA
2016

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 63 City of Hermosa Beach
Policy Actions in Progress 2016

1. Community Policing Action Plan

2. Crime Prevention through Environmental Design

3. Mayor and City Council: Compensation

4. Oil Settlement: Direction

5. Community Decision Tool: Use

6. Short Term Rental Policy

7. Community Clean Up Strategy/Funding: Council Decision

8. Local Arts Events: Film/Music

9. South Park

10. Utility Rate: Council Decision

11. Low Impact Development Ordinances Update: Council Decision

12. Major Project Participation

13. Economic Incentives for Business Development Policy: Council Decision

14. Tourism Development/Chamber of Commerce Relationship: Council Decision

15. Business Incubator Space: Council Decision

16. Cypress Avenue District Direction: Council Decision

17. Hotel Development

18. Family Friendly Entertainment and Business Opportunities

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1. Street Sharrows: Monterrey

2. Council Chamber Improvements – Audio Visual

3. Street Improvement Program: Pier Avenue

4. Citywide Conservation Upgrades: Street Lights to LED

5. Protective Bollards on Strand

6. Clark Field and Lawn Bowling Electric Energy Efficiency: Update

7. Restrooms Upgrade

8. ADA Upgrade: Hermosa Strand at 35th Street and Beach/Water Access

9. Plaza Granite Cubes and Tile Removal

10. Pier Plaza Enhancements

11. Parks Beautification

12. Review and Monitor Major Private Projects in Neighboring Communities

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 65 City of Hermosa Beach
Policy Agenda 2016
Targets for Action

TOP PRIORITY
General Plan/Local Coastal Plan
Financial Policies/Long Range Plan
Carbon Neutrality: Short Term Actions
A. Implementation
B. Planning
City Infrastructure Master Plans
A. Pavement Management/Sidewalk Plan
B. Sewer/Stormwater Assessment
C. Living Streets (Streets and Sidewalks)
D. Water Quality
City Buildings and Facilities
A. City Facilities: Civic Center – Police,
Fire, City Hall, Public Works
B. Buildings of Opportunities

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OTHER PRIORITIES
Pacific Coast Highway/Aviation Avenue Mobility/Improvements Downtown Revitalization
Code Enforcement
Meet and Confer/MOU
8th Street Project
Encroachments
Boards/Commissions Review

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 67 City of Hermosa Beach
Management Actions 2016
Targets for Action

MANAGEMENT ACTIONS
Commercial Use of Beach Policy/Regulations: Council Decision Homeless Strategy and Action Plan
Body Cameras: Guidelines, Implementation
Public Safety Mobile/Portable Radios: Direction
Priority Based Budget
User Fee Study
Special Events Policy/Guidelines: Council Decision
Health Insurance Modification
ADA Compliance: Funding (Caltrans)
Trans Pacific Fiber Optic Cable
Citywide Filming Strategy/Policy: Council Decision
Hope Chapel Site Development
Skecher Development

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1. Police Community Calendar: Implementation

2. Emergency Operations Plan: Update, Training

3. Crime Analysis: Refinement

4. Safety Fair

5. Bikes/Electric Bikes Parking and Speeding

6. Downtown Police Unit: Implementation

7. Late Night Action Plan: Update Reports

8. Multi Hazards Mitigation Plan: Development

9. Fire Medical Director

10. Construction Fences: Appearance and Personal Injury

11. Volunteer Police Program: Recruitment

12. Fleet Replacement Polices: Implementation

13. Fiscal Health: Live Model

14. Citywide Document Imaging

15. eMeeting/Paperless Agenda: Planning Commission

16. Gov – INVEST: Pensions

17. Eden Systems Purchase Orders for All Departments

18. Open Gov – Fiscal Transparency Software

19. Online Parking Permits

20. New Animal License System

21. Grants Opportunities

22. Part-Time Employees Recognition

23. Volunteers Recognition Program

24. Solid Waste Collection: Update Report

25. Sewer Hydro Jetting Contract: Completion

26. Land and Asset Management Software

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27. Council Procedural Manual

28. City Intern Program

29. Employee Appreciation Program: Enhancements

30. High Performance Organization: Leadership Philosophy, Report to Council

31. New Training System for Part-Time Employees

32. Before/After School Program

33. 4th of July Holiday

34. Electric Vehicle Car Pool/Employee Commute Incentives

35. Single Use Bag Policy: Implementation

36. Sea Level Adaption Action Plan

37. Smoking Enforcement on Plaza

38. Web Based Business: Website Upgrade

39. Economic Development Work Group

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 71 ACTION: GENERAL PLAN/LOCAL COASTAL PLAN PRIORITY
Policy – Top
Key Issues Activities/Milestones Time
• Short Term Rentals
• Carbon Neutrality Goal
• Timing
• Historical Preservation
• Parking
• Land Use Designation
• Cypress Area
• Scale of Buildings
• Transportation
• Maintaining Local
Control

1. Review by Planning Commission, Other
Commissions, Public Input

2. M/CC Decision: Direction on Grant
Extension

3. M/CC Decision: Short Term Rental

4. M/CC Review: Public Hearings (3-4)

5. M/CC Decision: Adoption
4/16 – 5/16
5/16
6/16
6/16 – 9/16
10/16
Responsibility: Community Development

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 72 ACTION: FINANCIAL POLICIES/LONG RANGE PLAN PRIORITY
Policy – Top
Key Issues Activities/Milestones Time
• Public-Private
Partnerships
• Alternative Revenue
Sources
• Grant Opportunities
• Service Collaboration
• Alternatives for Service
Delivery
• Level of Service
A. Financial Policy: Ongoing and Capital
Investment

1. M/CC Review

2. M/CC Decision: Adoption of Policies
B. Long Range Plan: Fiscal Health Model
with Scenarios/Projections

1. M/CC Review
C. Priority-based Budget: Update, Alignment
with Goals

1. M/CC Review
D. Pensions/Employee Compensation: Update

1. M/CC Review
E. Long Range Financial Plan
(Service/Capital - 5 years)

1. Review Draft Plan

2. M/CC Direction: Plan – Policy Goals

3. Integrate Master Plan

4. M/CC Decision: Adoption of Plan
F. Fire Services/Staffing: Alternative
Delivery Options

1. M/CC Presentation/Discussion of
Options/Direction
a. Status Quo: Preliminary Direction
b. City Investment
c. Collaboration with Other Cities
d. Contracting

2. Explore use of Temporary County Fire
Services

3. Develop/Conduct Citizen Engagement
Process

4. Form Citizen Advisory Committee for
Fire Service

5. Complete County Fire Contracting
Feasibility Study

6. M/CC Decision: Direction
5/16
6/16
6/16
6/16
6/16
6/16
6/16
6/16 – 2/17
3/17
6/16
6/16
7/16 – 10/16
7/16
10/16
11/16
Responsibility: Finance/Human Resources/Fire

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 73 ACTION: CARBON NEUTRALITY: PRIORITY
A. SHORT TERM IMPLEMENTATION Policy – Top
Key Issues Activities/Milestones Time
• Information to
Residents
• Technology Upgrade
• Service Reliability
• Schedules
• Destinations
• Real Time Data
• Hours of Service
• Working with other
Cities
• Local Shuttle
• City Employee
Incentives
• Inter-Cities Task
Force:

Education/Actions to
Improve Services for
Residents
• Commuter Ferry:

Electric/Pier
Improvements
• Ride Sharing
• Funding Mechanism
(1) CCA

1. Preparation of Report: Evaluation of
Options
a. Municipality
b. Community
c. Link to Financial Plan

2. M/CC Decision: Direction
(2) Solar Energy

1. Budget: Capital Project for City Facilities
a. $450,000
b. Community Center Project

2. M/CC Decision: Budget Funding

3. M/CC Decision: Project Scope

4. Project Completion
(3) Library: Carbon Neutral Building

1. Issue RFP: Needs Assessment Study (with
L. A. County)

2. M/CC Award Contract for Needs
Assessment

3. M/CC Progress Report

4. Completion: Report

5. M/CC Presentation/Decision
(4) Carbon Neutral Action Plan

1. M/CC Implementation Update
(5) Transportation

1. Public Education on Public Transit Options
a. At Community Events
b. Flyers Published by City –
Everywhere

2. M/CC: Discussion of City Role in
Transportation, Direction regarding Sub
Committee for Formation and it’s
Role/Staffing

3. Beach Cities Transit Evaluation and
Enhancement Options
6/16 – 10/16
12/16
5/16
6/16
8/16
3/17
5/16
7/16
9/16
10/16 – 12/16
12/16
7/16
Ongoing
10/16
10/16
Responsibility: Environment Programs

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 74 ACTION: CARBON NEUTRALITY: PRIORITY
A. SHORT TERM IMPLEMENTATION Policy – Top
(Continued)
Key Issues Activities/Milestones Time
(6) Alternative Fuel Transportation

1. Explore Alternative Fuel Transportation
Options

2. Prepare Report

3. M/CC Presentation: Report, Direction
10/16
10/16
11/16
Responsibility: Environmental Programs
ACTION: CARBON NEUTRALITY: ACTIONS (Continued) PRIORITY B. PLANNING Policy – Top
Key Issues Activities/Milestones Time
(1) General Plan: Carbon Neutral Goal
(See General Plan)
(2) Carbon Neutral Task Force
Purposes: to develop a specific plan with steps
for both community and municipal Carbon
Neutrality, including:

Ø Investment/Capital
Ø Resident Actions
Ø Tax Incentives
Ø Renewable Energy Credit

1. M/CC: Formation/Purposes of Task
Force

2. M/CC: Membership

3. Task Force: Completion of Report

4. M/CC Presentation: Report
12/16
2/17
6/17 – 9/17
9/17
TBD
Responsibility: City Manager

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 75 ACTION: CITY INFRASTRUCTURE MASTER PLANS PRIORITY
A. PAVEMENT MANAGEMENT/ Policy – Top

SIDEWALK PLAN
Key Issues Activities/Milestones Time
• PCI
• Service Level
• Street Priority
• Relationship to
Water/Sewer
Improvements
• Number of
Substandard Streets
• Annual Funding Level
for Acceptable Streets
• Link to Financial
Model
• Grants for Streets
• Cost Estimate

1. Issue RFP

2. M/CC Decision: Award Contract

3. Completion: Master Plan/PCI Index

4. M/CC Review/Decision: Adoption

5. M/CC Decision: Street Paving CIP Project –
Pier Avenue
4/16
5/16
11/16
1/17
2/17
Responsibility: Public Works

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 76 ACTION: CITY INFRASTRUCTURE MASTER PLANS PRIORITY
B. SEWER/STORMWATER ASSESSMENT Policy – Top
Key Issues Activities/Milestones Time
• Hermosa Beach
Drainage
• Water Quality
• Stormwater
Capture/Treatment -
Demonstration Project
• Permeable Surfaces
• I & I
• Specific Projects
• Development
Regulations
• Specific Problem
Areas
• Flow into Inlet
Analysis
• System Capacity
• Water Shed
• Scope of RFP

1. Re-Issue RFP for Master Plan

2. M/CC Decision: Award Contract

3. Completion: Master Plan

4. M/CC Review/Decision: Adoption
6/16
8/16
2/17
3/17
Responsibility: Public Works

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 77 ACTION: CITY INFRASTRUCTURE MASTER PLANS PRIORITY
C. LIVING STREETS Policy – Top
(STREETS AND SIDEWALKS)
Key Issues Activities/Milestones Time
• Inventory Existing
Conditions
• Sidewalk Connectivity
• Dedicated Funding
Source for Sidewalks
• Trip/Fall Incidents
• Grant Funding
Opportunities
• Condition Index
Development/Rating
System
• Service Level
• ADA Compliance
• Impact of Trees
• 8th Street Project
• Alternative Modes of
Transportation
• Major Walking
Corridors/Safe Routes to
Schools: Limited Scope
• Relationship to Street
Improvements
• Encroachment Issue on
Sidewalks and ROW
• Strand Condition
• Dedicated Funding for
Streets
• Link to Bike Path and
Racks
• Grant Opportunities
• Complete Streets
Concept
• Future Undergrounding
of Utilities
• Handicapped
Accessibility

1. Define RFP – Scope of Master Plan

2. M/CC: Scope of Master Plan

3. Issue

4. M/CC Decision: Award Contract

5. Complete Master Plan

6. M/CC Presentation: Master Plan
12/16
1/17
2/17
3/17
8/17
9/17
Responsibility: Public Works/Environmental Programs

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 78 ACTION: CITY INFRASTRUCTURE MASTER PLANS PRIORITY
D. WATER QUALITY Policy – Top
Key Issues Activities/Milestones Time
• Pipes
• Water Quality
• Partnership with Other
Cities
• 2nd Street/Greenbelt
Project(s)
• Best Practices – Santa
Monica
• Beach Drive: Pilot
Project
• Retrofit Catch Basins
• Undergrounding
Utilities

1. M/CC Decision: Demonstration Project
Beach North

2. Advertise Beach Drive Project

3. M/CC Update Report on Water Quality
Program Feedback

4. 2nd Street/Greenbelt Project

5. Begin/Complete Beach Drive Project

6. Complete CIP Project on Retrofit Catch
Basins (40%)
6/16
8/16
9/16
9/16
11/16 – 4/17
12/16
Responsibility: Environmental Programs/Public Works

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 79 ACTION: CITY BUILDINGS AND FACILITIES PRIORITY
A. CITY FACILITIES: CIVIC CENTER – Policy – Top

POLICE, FIRE, CITY HALL, PUBLIC
WORKS
Key Issues Activities/Milestones Time
• Benchmark with Other
Cities
• Space Needs
• Building Needs
• Library: Size and
Location
• Fire: Size and
Location
• Decision Making
Model: Safety, Health
Risk Carbon
Neutrality
• Relationship to
General Plan
• Facility Priority
• Short Term Fire
Improvements: Scope
• Earthquake Risk
• Location(s)
• Civic Center Concept
• Frontage on Pier
Avenue
• Parking at the
Community Center
• Deed Restrictions
• City Hall: Link to
Customer Service
• Carbon Neutral Goal
• Public Engagement
• Clark Building
Upgrades
• Facilities of
Opportunities: Clark
Building and
Community Theater as
Revenue Generators

1. M/CC Overview
Short Term: Direction and Actions
Long Term: Direction on Scenarios and
Plan Guidelines

2. Development: Scenarios on Facility Concepts
with Cost Estimates

3. M/CC Decisions: Funding for Capital Projects
a. Break Rooms
b. Council Chambers

4. Refine Option, including Seismic Retrofit
only of Existing Facilities

5. Form Advisory Citizen Committee

6. Provide input and refine option

7. Develop Mid Year Funding Options

8. M/Cc Decision: Mid Year Funding Direction
on Plan

9. Begin plan implementation
5/16
6/16 – 7/16
6/16
7/17
10/16
11/16
12/16
2/17
4/17
Responsibility: City Manager

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 80 ACTION: CITY BUILDINGS AND FACILITIES PRIORITY
B. BUILDINGS OF OPPORTUNITIES Policy – Top
Key Issues Activities/Milestones Time
• Project Scope
• Public-Private
Partnership
Opportunities
• Funding Options
• Recommendations
• Value to the
Community
• Children Theater Use
• Senior Commission:

Creation
• Senior Facilities
• Arts Commission:

Creation
• Revenue Generation:

Potential, Projections
• Role of City
Government
• Role of Hermosa Arts
Foundation
• Programming

1. M/CC Information: Theater/Clark Building
Overview

2. Community Engagement Open House

3. Research/Education on Theater Options

4. Joint Meeting: M/CC, Parks & Recreation
Commission
Purpose: Direction on Use/Goals of Theater
and Clark Building, Potential Report,
Direction

5. Report on Theater Recommendations

6. M/CC Decision: Report, Direction
5/16
5/16
6/16
7/16
9/16
10/16
Responsibility: Parks and Recreation

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 81 City of Hermosa Beach
Mayor and City Council Other Priorities
Action Outlines 2016

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 82 ACTION: PACIFIC COAST HIGHWAY/AVIATION PRIORITY
AVENUE MOBILITY/IMPROVEMENTS Other Priority
Key Issues Activities/Milestones Time
• Signage
• Cosmetic
Improvements
• Beautification
Projects
• Caltrans:

Commitment to
Upgrade Sidewalks
• City Improvements:

Lighting

1. M/CC Update Report

2. Initiate Traffic Study – Funding: PAED
Metro/Caltrans

3. Monthly Meetings: Task Force

4. Begin Installation: Entry Way Signs
9/16
9/16
Ongoing
10/16
Responsibility: City Manager
ACTION: DOWNTOWN REVITALIZATION PRIORITY
Other Priority
Key Issues Activities/Milestones Time
• Parking
Requirements
• Aesthetics with
Plaza: Trees,
Beautification
• Funding for Projects
• Lights on Pier/Loreto
Plaza
• Upcoming Projects:

Public Private
• Downtown Shuttle
for Skechers
Employees
• Alternative Solutions
to Parking
Requirements
A. Parking Requirements

1. Planning Commission Review

2. M/CC Decision
B. Downtown Enforcement

1. M/CC Update Report: Late Night Action
Plan
C. 4th of July

1. M/CC Update Report
D. Downtown Beautification

1. M/CC Update
E. Review of Options for the Pier

1. M/CC Update
F. Review of Option to Improve Strand between
10th and 14th Streets
12/16
1/17
11/16
Completed
9/16
9/16
9/16
Responsibility: Economic Development

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 83 ACTION: CODE ENFORCEMENT PRIORITY
Other Priority
Key Issues Activities/Milestones Time
• Level of EnforcementTicketing
• Achieving
Compliance
• Service Level:

Efficiency and
Effectiveness
• City Role and Actions
• Condition Use Report
• Staffing Level/Role of
Police Officers
• Short Term Rental
• Smoking on Pier Plaza
• Biking on the Strand
• Drone Regulations
• Stop Signs
• Wrong Way Traffic
• Focus on Public
Safety Issues Less on
Signs on Businesses
• Roles/Responsibilities
of Business Owners
• Speeding
• New Ordinance
Enforcement –
Fees/Processes

1. Police Chief Report

2. M/CC Budget Decision: Staffing for
Enforcement

3. M/CC Decision: Short Rental Direction

4. M/CC Decision: Fees/Process for New Codes

5. M/CC Discussion/Direction: Policy
Framework and Priority
Complete
6/16
6/16
7/16
9/16
Responsibility: Police Chief

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 84 ACTION: MEET AND CONFER/MOU PRIORITY
Other Priority
Key Issues Activities/Milestones Time

1. Comprehensive Report, including Spreadsheet

2. M/CC Open Meeting: Review of
Comprehensive Report

3. M/CC Closed Session: Direction

4. Complete Negotiations
4/16
5/16
6/16
10/16
Responsibility: Finance
ACTION: 8th STREET PROJECT PRIORITY
Other Priority
Key Issues Activities/Milestones Time

1. M/CC Update: Direction, Design

2. Construction
6/16
10/16 – 7/17
Responsibility: Public Works
ACTION: ENCROACHMENTS PRIORITY
Other Priority
Key Issues Activities/Milestones Time

1. M/CC Discussion/Direction

2. Complete inventory of targets

3. Complete legal assessment

4. M/CC Presentation
11/16
5/17
5/17
6/17
Responsibility: City Attorney

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 85 ACTION: BOARDS/COMMISSIONS REVIEW PRIORITY
Other Priority
Key Issues Activities/Milestones Time

1. Review Purpose, Role

2. Prepare Report

3. M/CC Decision: Direction
2/17
3/17
3/17
Responsibility: City Attorney

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Page 353 of 821 ends

1. M/CC Decision: General Plan/Local Coastal Plan Grant Extension

2. M/CC Decision: Award Contract for PCI/Pavement Management Sidewalks/Plan

3. M/CC Presentation: Financial Policy – Ongoing and Capital Investment Review

4. M/CC Presentation: Overview of City Facilities Short Term and Long Term

5. M/CC Report: CNG Station at Corporate Yard

6. M/CC Open Meeting: Comprehensive Report on Employee Compensation

Page 354 of 821 ends

1. M/CC Decision: FY 2016 – 2017 Budget – Funding for Staffing Code Enforcement

2. M/CC Decision: Short Term Rental

3. M/CC Decision: Financial Policies – Ongoing and Capital Investment Adoption

4. M/CC Decision: Long Range Financial Plan – Policy Goals Direction

5. M/CC Decision: FY 2016 – 2017 Budget Funding for Solar Energy Project for City Facilities

6. M/CC Decision: Demonstration Project Beach North

7. M/CC Decision: FY 2016 – 2017 CIP Funding for City Hall Break Rooms and Council Chambers

8. M/CC Decision: Mayor and City Council Compensation

9. M/CC Decision: FY 2016 – 2017 Budget Community Clean Up Funding

10. M/CC Public Hearings: General Plan/Local Coastal Plan

Page 355 of 821 ends

11. M/CC Presentation: Long Range Plan – Fiscal Health Model

12. M/CC Presentation: Priority Based Budget

13. M/CC Presentation: Pension/Employee Compensation Update

14. M/CC Presentation: Fire Services/Staffing Alternative Delivery Options

15. M/CC Update Report: 8th Street Project

16. M/CC Update Report: Solid Waste Collection

17. M/CC Update Report: South Park Next Steps

Page 356 of 821 ends

1. M/CC Decision: Code Fees and Process for New Codes

2. M/CC Decision: Award Contract for Library Needs Assessment

3. M/CC Decision: User Fees Direction

4. M/CC Decision: Special Events Policy/Guidelines

5. M/CC Public Hearings: General Plan/Local Coastal Plan

6. M/CC/Parks and Recreation Commission Joint Meeting – Theater and Clark Building

7. M/CC Update Report: Carbon Neutral Action Plan

Page 357 of 821 ends

1. M/CC Decision: Award Contract for Sewer/Stormwater Assessment

2. M/CC Public Hearings: General Plan/Local Coastal Plan

Page 358 of 821 ends

1. M/CC Discussion/Decision: Code Enforcement Policy Framework and Priority

2. M/CC Decision: Commercial Use of Beach Policy/Regulations

3. M/CC Decision: Oil Settlement Direction

4. M/CC Decision: Council Procedural Manual

5. M/CC Public Hearings: General Plan/Local Coastal Plan

6. M/CC Update Report: Library – Carbon Neutral Building

7. M/CC Update Report: Water Quality Program

8. M/CC Update Report: Pacific Coast Highway/Aviation Avenue Mobility/Infrastructure

Page 359 of 821 ends

1. M/CC Decision: General Plan/Local Coastal Plan Adoption

2. M/CC Decision: Direction on Theater and Clark Building

3. M/CC Decision: Utility Rates

4. M/CC Discussion: Transportation – City Role, Direction Regarding Subcommittee Formation

Page 360 of 821 ends

1. M/CC Decision: Fire Services/Staffing Direction

2. M/CC Decision: Economic Incentives for Business Development Policy

3. M/CC Decision: Tourism Development/Chamber of Commerce Relationship

4. M/CC Presentation: Alternative Fuel Transportation Report

5. M/CC Decision: Encroachments Direction

6. M/CC Update Report: Late Night Action Plan

Page 361 of 821 ends

1. M/CC Decision: CCA Direction

2. M/CC Decision: Formation/Purposes of Carbon Neutrality Task Force

3. M/CC Presentation/Decision: Library – Carbon Neutral Building

4. M/CC Presentation/Decision: Pavement Management/Sidewalks Plan Adoption

Page 362 of 821 ends

1. M/CC Decision: Scope/Direction for Living Streets Master Plan

2. M/CC Decision: Parking Requirements

3. M/CC Decision: Cypress Avenue District Direction

Page 363 of 821 ends

1. M/CC Decision: Membership – Carbon Neutrality Task Force

2. M/CC Decision: Award Contract for Pier Avenue Project

3. M/CC Decision: Mid Year Funding for City Facilities

Page 364 of 821 ends

1. M/CC Decision: Long Range Financial Plan Adoption

2. M/CC Decision: Award Contract for Livings Streets Master Plan

3. M/CC Decision: Boards/Commissions Review – Direction

4. M/CC Decision: Citywide Filming Strategy/Policy

5. M/CC Review/Decision: Sewer/Stormwater Assessment Adoption

Page 365 of 821 ends

Page 366 of 821 ends

1. Collaborating to solve problems, and to creating the future community

2. Accomplishing defined projects and tasks

3. Having/using the Vision/Goals as the Mayor – Council deliberates

4. Addressing community input and using in decision making

5. Respecting each other: Mayor/Council, City Management and Employees

6. Agreeing to disagree, moving on to the next issue

7. Being mindful of Hermosa Beach as a diverse community

8. Looking for opportunities, thinking creatively, taking/supporting innovation actions

9. Being open to new ideas: each others, staff, community

10. Having short, effective meetings

11. Having a safe community

12. Moving the City forward

13. Having a sustainable community

14. Having cost-effective city government providing quality services

Page 367 of 821 ends

1. Working as a Team: City, Mayor – Council

2. Respect for Others

3. Collaborating to Address Issues, to Solve Problems

4. Responsive to Community Needs

5. Open to Community Input

6. Support for City Staff

7. Focus on Governing – Apolitical

8. Listening to Ideas/Suggestions from Others

9. Advocacy for City

10. Ambassador for City with Passion

11. Thoughtful, Open Deliberations

12. Creative Thinking, Support for Innovative Actions

13. Effective, Efficient Use of Time

14. Embodiment of Hermosa Beach: Representing Community Values

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 102 Governance Guiding Principles
Mayor and City Council
City of Hermosa Beach

1. Respect others as we want to be respected: Councilmember, City Staff and Public.

2. Listen with an open mind to others and strive to understand, before stating an opinion or judging.

3. Work collaboratively as a “City Team”.

4. After a majority vote, agree to disagree move on to the next issue.

5. Represent the Council decisions and policy direction.

6. Negotiate with each other; look for ways to common ground and compromise.

7. Focus on the issue, avoid personal attacks and accusations

8. Ok not to talk

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 103 Mayor and City Council Protocols: Operating
Guidelines for City Council and City Manager
City of Hermosa Beach
Protocol 1 Simple Information
• Contact Department Director or City Manager.
• If Department Director is contacted, copy City Manager. • Department Head will contact City Manager.
• Council members should share expectations and your preferred form of communications.
• Acknowledge within 24 hours
Protocol 2 Council Requests
Key Issues:

A. Expectation immediate knowledge – let me check into it and get back to you with a complete answer
B. Expectation immediate response – drop current work project and handle this request
C. Responsiveness of Staff
Expectations:

A. Share expectations and timeframe
B. 24 hour acknowledge inquiry
C. Inform on citizen request – do you want notification before or after action D. Staff response on questions goes to all Mayor and City Council Action: Topic for Action
• Contact City Manager.
• Council may research a topic and bring information to the City Manager. • If research requires more than 1 hour; the topic will be taken to Council for direction.
• Council can bring up topic during “Other Matters” for direction. • Information reports may be shared with Council at the discretion of the City Attorney and City Manager.

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 104 Action: Citizen Service Request
A. First Contact
• Refer to City Manager and/or Department Head.
• Council members should share expectations of further
communication on actions or city follow up
• Acknowledge within 24 hours
B. Unsatisfactory Contact
• Refer to City Manager.
• City Manager will inform Council on follow up actions by the City.

Protocol 3 Council Reports
Key Issues:

A. Report bias
B. Complete reports with multiple options
C. Recommendations
D. Use of Decision Making Tool
Expectations:

A. Options presented
B. Council share concerns, issues and expectations without specific wording C. Present the context
D. Have an open mind
Action: Topic for Action
• Link to vision, goals, mission and decision making tools • Review “best practices” from other cities (similar cities) • Provide thorough analysis
• Evaluate options and alternatives
• Objective Report
• Provide strong professional recommendation(s)
• Frame discussion topic/question
• Avoid lobbying through others
Protocol 4 Employee Contact
A. Employee initiated
• Report contact to City Manager on topics: employment, management or policy direction.
• Refer employee to supervisor or Department Head.

B. Council initiated
• Social contact only.
• If a community issue of performance, contact the City Manager and not direct the City employee.

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 105 Protocol 5 Email Guidelines
• Communication from Council to Council majority sent to Clerk. • For private communications, Council should use phone or personal email address. • Avoid “Reply to All”.
• Use FYI for share information no reply.
• Hermosa Beach address is a public record.
• No weekend email needed, unless an emergency situation.

Protocol 6 New Ideas
• Contact City Manager.

Protocol 7 Commission Communications
• Commission communications is through responsible Department Director.

Protocol 8 Spokesperson on City Matters
• Official communication (including press release) through the Public Information Officer; Tested Mayor/Pro Tem.
• Mayor and City Manager reflect the City Policy
• Circulate to Councilmembers
Protocol 9 Performance Problem
• Go to the City Manager
• Avoid discussion at Council meeting
Protocol 10 Communications: Council and Staff
• City Manager will share the same information at the same time with all Councilmembers.
• City Manager will use Council as a resource.
• City Council and staff should avoid surprises or last minute items/information. • City Manager should inform Councilmember on topic of potential impact.

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Leader’s Guide 2016 Final Report/Mayor and City Council/Hermosa Beach, California Copyright © 2016: Lyle Sumek Associates, Inc. Project 160303 106 Protocol 11 Agenda Process
A. Placing an item
• Contact City Manager
• Place on “Other Matter” for Council direction.
• Two Councilmembers will determine the placement on a future Council agenda for initial discussion with brief staff report. (1 page) B. Question on item
• Contact (email or call) Department Director, with a copy to City Manager. • Presentation will incorporate the questions.
• Information will be shared with all Councilmembers.

C. Agenda Preview
• Identify topics for next Council agenda.

D. The City Manager will review the Council meeting agenda with the Mayor and Mayor ProTem
Protocol 12 Council Agenda
Key Issues:

A. Items on “Consent Agenda”
B. Minutes
C. Pulling a number of items
Criteria for Consent Agenda Item:

A. Routine item requiring Council action
B. Items in approved budget
C. Items with prior Council decision or direction
D. Items with no public input
E. Expenditure threshold: $100,000
Action: When pulling an item from the Consent Agenda

1. Pull item.

2. State reason for pulling item.

3. If opposed to item, comment on the item and your position. Item will not be pulled, but your opposition is noted in the minutes – a “No” vote.

4. Written comments may be submitted on Consent Agenda items.

5. Pulled items will be referred to “Other Matters” on the Agenda.

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A. Long meeting going late into the night, early morning B. Long agendas
C. Actual meetings starting after 9 pm
D. Overload study sessions
E. Recycling, repetitive Council comments
F. Pulling items from “Consent Agenda”
G. Need an additional meeting?
Suggestions:

A. City Manager 1 on 1 meetings to discuss agenda, respond to questions B. Start public hearing at designated times
C. Limit “Recognitions and Presentations” to 3 (10 minutes each) D. Public input

1. Have public sign up

2. Have next speaker identified as “queued” up

3. Avoid commenting or engaging the public

4. Split comments on Agenda Items Early; and General Comments at the end of the meeting

5. Limit speakers: 2 minutes
E. Council comments and discussion focus on the issues
F. Follow Roberts Rules
G. Council comments: Time
H. Mayor summarizes before action
Actions:

A. Use first names at the Council meeting
B. Allow brief discussion before making the motion
C. Ask questions before the Council meeting
D. Public input: have individual sign in after presentation; be ready to speak; 3 minutes to speak
E. Council Presentations: avoid reading reports or overheads F. Brief staff/consultant presentation (10 minutes); 1 minute for announcing events G. Discourage applause, boos or emotional reactions
H. Clarifying direction from Mayor at end of discussion, before the vote I. Designate time for hearings

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A. Adequate time for Council discussion
B. Feeling “rushed” with time deadline
C. Providing clarity of direction to City Staff
Suggestions:

A. Separate Study Session from Council Meeting – 1st Wednesday, 6 – 9 pm B. Staff provides complete reports prior to meeting
C. Mayor and Council read reports
D. Staff Brief Presentation with identified questions needing direction E. Limit topics (1 – 3)
Actions:

A. Separate Study Session (7 pm – 9 pm)
B. Quarterly or as needed
C. Limited topics
D. Time for Council discussion
E. Brief Presentation
F. Background material sent to Mayor – Council ahead of meeting Protocol 15 Meeting Minutes
Key Issues:

A. Action Minutes or Transcript
Suggestions:

A. Name of presenters
B. Brief sentence: comment, summary, and position
C. Avoid significant time impact on Staff
Actions:

A. Time stamp on agenda
B. Maintain Action Minutes

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A. Efficient process
B. Systematic approach to recurring contracts
C. “Best qualified” contract
D. 3 – 5 year renewals
E. Competitive prices
F. More transparency process
G. Length of RFP process
Actions:

A. Notification to Mayor – Council of upcoming contract B. Avoid surprises
Protocol 17 City Manager Notification
The City Manager will inform Mayor – City Council through: e-mail Mayor – Council Reports

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CITY OF HERMOSA BEACH

CITY COUNCIL COMMITTEE

DELEGATE AND ALTERNATE APPOINTMENTS

Page 1 of 4 ends

Appointment 1-14-25
Amended 5-13-25
Beach Cities Health District
Delegate Detoy
California Contract Cities Association
Delegate Jackson (Board members meet 3rd Wed. of each month- Location varies)
Alternate Detoy
California Joint Powers Insurance Authority
Delegate Saemann (Annual Board Meeting, 5:30 PM Dinner, 7:00 PM Meeting) 8081 Moody Street La Palma, California 90623)
Alternate Jackson
Alternate (staff) _________ RESOLUTION NO. 23-7371
Clean Power Alliance Board
Delegate Jackson (Board members meet 1st Thurs. of each month, 2–4pm, 801 S. Grand Ave. Suite 400, Los Angeles, CA 90017
Alternate Doug Krauss or remote attendance at SBCCOG Office in Torrance) Hermosa Beach Sister City Association
Delegate Saemann (1st Mon., 7pm, Community Center, Rm 9 or virtually) Alternate Detoy
Independent Cities Association
Delegate Jackson (Annual winter and summer seminars for delegates) [Board members meet 2nd Thurs. of each month, 7-8:30pm, Alternate Saemann Location varies each month and may be virtual]

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CITY OF HERMOSA BEACH

CITY COUNCIL COMMITTEE

DELEGATE AND ALTERNATE APPOINTMENTS

Page 2 of 4 ends

Appointment 1-14-25
Amended 5-13-25
KHHR Communities Network Committee
Delegate Francois (3rd Thurs. in Jan, Apr, Jul, Oct, 6pm, Hawthorne Memorial Center or
Alternate Keegan Hawthorne Municipal Airport)
League of California Cities – L.A. County Division
Delegate Francois (General Membership meetings are held at various times throughout the year. Meetings begin with a reception
Alternate Saemann__at 6PM, followed by the meeting unless otherwise noted.

Los Angeles County/City Selection Committee
(As called. Mayor must appoint alternate separately
Delegate (Mayor) Francois each time, when unable to attend meeting) Los Angeles County West Vector and Vector-Borne Control District Board (2nd Thurs. of odd numbered months, 7:30pm,
Delegate Jim Fasola 6750 Centinela Ave., Culver City)
Los Angeles International Airport Community Noise Roundtable Delegate Saemann __(3rd Wed. of odd numbered months, 1:30 pm, virtual) Alternate Francois
South Bay Cities Council of Governments (SBCCOG)
Delegate Jackson (4th Thurs., 6pm, 2355 Crenshaw Blvd., Suite 125, Torrance, CA or virtually)
Alternate Keegan RESOLUTION NO. 20-7267
SBCCOG Steering Committee
Delegate/Alternate See above (2nd Mon., 12 p.m., 2355 Crenshaw Blvd., Suite 125, Torrance, CA or virtually)

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CITY OF HERMOSA BEACH

CITY COUNCIL COMMITTEE

DELEGATE AND ALTERNATE APPOINTMENTS

Page 3 of 4 ends

Appointment 1-14-25
Amended 5-13-25
South Bay Cities Sanitation District (County Sanitation Districts of Los Angeles) Delegate (Mayor) Francois (3rd Wed., 1:30 pm, Torrance City Hall, 3031 Torrance Blvd., Torrance, CA 90503
Alternate Saemann
Southern California Association of Governments
Delegate Jackson (Annual as called, usually in April or May) Watershed Advisory Council of Santa Monica Bay Restoration Commission Delegate Francois (Meetings at least once a year, as called, usually afternoons at Dockweiler Youth
Alternate Saemann Center, 12505 Vista del Mar, Los Angeles)

West Basin Water Association
Delegate Keegan (1st Tues., 11:30 a.m., Carson Community Center or meet virtually)
Alternate Detoy

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CITY OF HERMOSA BEACH

CITY COUNCIL COMMITTEE

DELEGATE AND ALTERNATE APPOINTMENTS

Page 4 of 4 ends

Appointment 1-14-25
Amended 5-13-25

TEMPORARY CITY COUNCIL SUBCOMMITTEES
Finance Subcommittee [Formed 12/21/21] (Detoy, Jackson) Target Decommission Date: December 31, 2025

The Finance Subcommittee will review and monitor events and issues that may affect the financial status of the City; review financial reports, annual and midyear budget recommendations, revenue and taxation proposals or other financial matters; and such other matters as the City Council may request from time-to-time. The Finance Subcommittee will meet quarterly or more frequently as needed.

Joint-Use Park Amenities Subcommittee [Formed 5/9/23] (Saemann, Detoy) Target Decommission Date: December 31, 2025

The Hermosa Beach City Council Joint-Use Park Amenities Subcommittee will join with the Redondo Beach City Council Subcommittee consisting of Councilmembers Todd Loewenstein and Scott Behrendt to explore possible joint-use park amenities between the two cities.

Greenbelt Pedestrian Trail Renaming Subcommittee [Formed 8/13/24] (Saemann, Detoy) Decommissioned: The joint Subcommittees’ recommendations were approved April 8, 2025

The City Council Renaming Subcommittee will work with the Parks, Recreation, and Community Resources Advisory Commission Renaming Subcommittee to explore renaming the Greenbelt Pedestrian Trail in honor of individuals who have been advocates for accessibility in the City.

At its January 14, 2025 meeting, City Council designated the Greenbelt Pedestrian Trail Renaming Subcommittee to evaluate the proposed renaming of the accessible playground at South Park in honor of the late Hermosa Beach resident Casey Rohrer.

Self-Storage Lease Subcommittee [Formed 5/13/25] (Keegan, Detoy) Target Decommission Date: The Subcommittee will be retired following the formal review and consideration of the Subcommittees’ recommendations.

The City Council Self-Storage Lease Subcommittee will assist with re-negotiating the selfstorage lease contract which expires June 30, 2025.

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CITY OF HERMOSA BEACH

CITY COUNCIL COMMITTEE

DELEGATE AND ALTERNATE APPOINTMENTS

Page 5 of 4 ends

Appointment 1-14-25
Amended 5-13-25
Downtown Lighting and Beautification Subcommittee [Formed 5/13/25] (Jackson, Detoy) Target Decommission Date: The Subcommittee will be retired following the formal review and consideration of the Subcommittees’ recommendations.

The City Council Downtown Lighting and Beautification Subcommittee will meet with the Hermosa Beach Economic Development Action Committee (EDAC) and Chamber of Commerce to discuss lighting and beautification in the downtown area to help inform the scope of CIP 621, Comprehensive Downtown Lighting Conceptual Design and also identify needs for other beautification enhancements.

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Chapter 2.80 Public Works Commission
Contents:

2.80.010 Created–composition.

2.80.020 Terms of members–vacancies.

2.80.030 Powers and duties.

2.80.010 Created–composition.

A public works commission is created, which shall consist of five members. The members shall be qualified electors of the city appointed by the city council. (Ord. 00-1203, §1, 07/11/00)

2.80.020 Terms of members–vacancies.

The members of the public works commission shall be appointed for a term of four years. If a vacancy shall occur otherwise than by expiration of term, it shall be filled by appointments by the city council for the unexpired portion of the term. Appointments shall be made pursuant to Government Code Section 54970 et seq. Members serve at the pleasure of the city council and may be removed, without cause, by a majority vote of the city council.

Upon an expiration of term, vacancy or resignation, said member of the commission may continue to serve until a successor is appointed and qualified. Where the city council votes to remove a member of the commission, the city council shall determine the effective date of said removal.

Two absences from regularly scheduled meetings of any member within one calendar quarter, and/or four absences from regular meetings within one calendar year creates an automatic vacancy. There shall be no distinction between excused or unexcused absences. When an automatic vacancy occurs, the staff liaison shall promptly notify the city council, the commission, and the member. The automatic vacancy shall not be effective until council receives notice and fails to waive application of this section. The city council may waive application of the automatic vacancy upon its own motion; otherwise, the vacancy so created shall be filled pursuant to the above sections. (Ord. 00-1203, §1, 07/11/00)

2.80.030 Powers and duties.

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City of Hermosa Beach | Page 1 of 3
Meeting Date: October 14, 2025
Staff Report No. 25-CDD-127
Honorable Mayor and Members of the Hermosa Beach City Council INTRODUCE AN ORDINANCE AMENDING SECTION 2.52.040 OF THE HERMOSA

BEACH MUNICIPAL CODE RELATING TO REVIEW OF PLANNING COMMISSION

ACTIONS
CEQA: Determine that the project is exempt from the California Environmental Quality Act per Section 15061(b)(3) of the CEQA Guidelines
(Community Development Director Alison Becker)
Recommended Action:

Staff recommends City Council:

1. Conduct a public hearing to consider amending Section 2.52.040 of the Hermosa Beach Municipal Code related to the review of Planning Commission actions; and

2. Introduce by title only and waive first reading of an ordinance titled “An Ordinance of the City Council of the City of Hermosa Beach, California, Amending Section

2.52.040 of the Hermosa Beach Municipal Code related to review of Planning Commission actions; and finding the action to be exempt from CEQA” (Attachment 1).

Executive Summary:

Hermosa Beach Municipal Code, Title 2, includes processes and procedures related to the review of Planning Commission action by City Council. The Zoning Code, Title 17, identifies Conditional Use Permits as entitlements which are not final until received for consideration by the City Council at its succeeding meeting. The private party appeal process does not start until after the Planning Commission’s actions are reported at a City Council meeting and it is determined whether or not Council wants to review the Commission’s decision. This linear process causes significant variability in the vesting timeframe of the entitlement. Staff recommends modernizing the procedures to facilitate concurrent processes.

Background:

The City Council last updated Hermosa Beach Municipal Code § 2.52.040 related to procedures for City Council initiated reviews of Planning Commission actions in 1995.

The code amendments were prompted by a court case (Cohan v. City of Thousand Oaks) and procedures were updated to prevent due process violations of applicants’ rights.

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City of Hermosa Beach | Page 2 of 3
Past Council Action
Meeting Date Description
November 28, 1995 City Council adopted Ordinance 95-1145, updating the provisions for the review of Planning Commission Actions Discussion:

Currently, the City Council's review of Planning Commission actions related to Conditional Use Permits and the start of the public appeal period is a sequential process. The tenday public appeal period begins only after the Planning Commission's actions are reported to the City Council; in practice, this consists of a report of the Planning Commission meeting minutes agendized under the consent portion of the agenda. At the City Council meeting, a decision of the Planning Commission with a vote from at least two Council members (Attachment 2) can then be referred to the City Council at a future hearing.

Under the existing procedures, applicants typically wait a minimum of three weeks for the review and appeal process to expire. However, the timeframe can be extended up to six to eight weeks, particularly if there are five weeks in a month, holidays, or a combination of both. Applicants find this variability at the start of the appeal process to be frustrating, as it adds to the overall development timeline.

Staff research confirmed that call up provisions are common and are typically structured to run concurrently with the public appeal process. For example, the City of Manhattan Beach and the City of Irvine both maintain provisions in the code for the City Council to call up Planning Commission actions for review, and that they run concurrently with the public appeal process.

Recommended Process
Staff recommends that the City Council’s review process of Planning Commission actions related to Conditional Use Permits be amended to run concurrently with the public appeal process, reducing the variability in the timeframe of the conclusion of the appeal process.

To facilitate this concurrent process, the report on Planning Commission actions would no longer be presented at a City Council meeting; instead, action minutes of the Planning Commission’s meeting would be posted within 24 hours of the meeting and a courtesy notice would be sent to Councilmembers by email from City Staff. The existing process is based on older technology and software, which precluded outcomes from being quickly transmitted. With the implementation of Escribe agenda software, the meeting minutes can now be reported more quickly. Staff research indicates that this Council noticing practice is being used in other jurisdictions, including the City of Manhattan Beach.

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City of Hermosa Beach | Page 3 of 3
As proposed, the call up of a Planning Commission decision would be initiated by filing a request on a form prepared by the City Clerk (Attachment 3). Planning Commission actions related to Conditional Use Permits receiving a request from two council members for a single action would then be scheduled for a future hearing.

Currently, appeals of Planning Commission decisions must be filed within ten days of the decision. The Planning Commission presently conducts its regular meeting on the third Tuesday of each month. The tenth day of the appeal falls on a Friday, which is a regular day off. As a result, the appeal period is extended through the end of the next business day, which is usually a Monday (the thirteenth day following the Planning Commission meeting). Staff recommend revising the appeal period from ten to fifteen days to minimize confusion about the last day of the appeal period.

Next Steps
If the proposed amendments to Title 2 are adopted, staff will then prepare a Zone Text Amendment to update the Zoning Ordinance, ensuring consistency throughout the Hermosa Beach Municipal Code. The draft ordinance would (Attachment 1) would return to City Council for second reading at their October 28, 2025 meeting.

Environmental Determination:

Pursuant to the California Environmental Quality Act Guidelines Section 15061(b)(3), it can be seen with certainty that there is no possibility that the activity contemplated by this ordinance may have a significant effect on the environment.

Fiscal Impact:

There is no fiscal impact associated with the recommended actions.

Public Notification:

A legal ad noticing the October 14, 2025 hearing was published on September 18, 2025 in the Easy Reader, a newspaper of general circulation and posted on the City’s website.

Attachments:

1. Draft Ordinance (Redlined)

2. HBMC Chapter 2.52 Review of Administrative Decision

3. City Council Review Form
Respectfully Submitted by: Alexis Oropeza, Planning Manager Concur: Alison Becker, AICP, Community Development Director Concur: Myra Maravilla, City Clerk
Noted for Fiscal Impact: Brandon Walker, Administrative Services Director Legal Review: Jason Baltimore, Interim City Attorney
Approved: Steve Napolitano, Interim City Manager

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CITY OF HERMOSA BEACH
ORDINANCE NO. 25-

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA, AMENDING SECTION 2.52.040 OF THE

HERMOSA BEACH MUNICIPAL CODE RELATING TO REVIEW OF
PLANNING COMMISSION ACTIONS; AND FINDING THE ACTION TO

BE EXEMPT FROM CEQA

RECITALS
WHEREAS, the Hermosa Beach City Council created the Planning Commission, whose duties are defined and governed in Chapter 2.32 of the Hermosa Beach Municipal Code (“HBMC”), to review and take action on certain matters in the City related to zoning and land use under applicable state and local laws; and
WHEREAS, pursuant to HBMC Chapter 2.52, the City Council may review decisions of the Planning Commission. The City Council may call up and review decisions by an affirmative vote of two members taken at its next regularly scheduled meeting following the commission’s action. Review shall be scheduled at a City Council meeting within a reasonable time from the date the City Council elects to initiate review; and
WHEREAS, because the City Council must elect to review a Planning Commission decision at its next regular meeting, appeal periods for Planning Commission actions depend on the City Council’s schedule. This can result in different appeal periods for similar actions and uncertainty for project applicants; and
WHEREAS, in order to streamline the City Council’s review of Planning Commission actions, the City Council desires to amend the Municipal Code to provide clarity and certainty in the procedures for City Council review of Planning Commission actions.

THE CITY COUNCIL OF THE CITY OF HERMOSA BEACH, CALIFORNIA DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Recitals. The recitals above are true and correct, and are hereby incorporated herein by this reference.

SECTION 2. Amendment. Section 2.52.040 of Chapter 2.52, “Review of Administrative Decisions,” of Title 2, “Administration and Personnel,” of the Hermosa Beach Municipal Code is hereby amended to read in its entirety as follows, with deletions shown in strikethrough and additions shown in bold italics:
“2.52.040 City council review of decisions of the planning commission.

A. The city council may on its own initiative call up for review all actions of the planning commission.

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B. The city council will conduct a hearing on the planning commission action if two councilmembers file a city council review form with the city clerk on or before the 15th day following the decision. For all review requests, it shall be assumed that the reason for the request is that the subject matter of the decision may have City-wide importance warranting review and determination by City's elected officials. Bias shall not be presumed or inferred due to a request for review. In the event the city council initiates such review, the planning commission’s decision will be stayed until the city council completes its proceedings in accordance with the provisions of this section.

All planning commission actions, accompanied by the record of the proceedings before the commission shall be placed as a report item on the city council’s agenda at its regular meeting next following the commission’s action. The council may, at is next regularly scheduled meeting following the commission’s action, by an affirmative vote of two members, initiate review of the action. In the event the council initiates such review, the commission’s decision will be stayed until the council completes its proceedings in accordance with the provisions of this section.

C. The city clerk shall develop and provide the written form and method by which councilmember(s) shall submit a request to call up a planning commission action for review.

At the time the council votes to initiate review, the applicant shall be informed of the aspects of the application and/or the commission’s decision which the applicant should be prepared to address at the review hearing.

D. Upon timely receipt of two city council review forms for the same planning commission action, the city clerk shall notify the project applicant of the city council’s decision to review the action. The city clerk shall schedule the review at a meeting within a reasonable time from the date the City Council elects to initiate review.

E. The city clerk shall schedule the review at a meeting within a reasonable time from the date the Ccity Ccouncil elects to initiate review.

F. The Ccity Ccouncil’s review shall be noticed in the same manner as the matter was noticed before the Pplanning Ccommission.

G. The Ccouncil shall review the matter de novo and may uphold, reverse or otherwise modify the Ccommission’s action, or remand the matter with direction back to the Ccommission for further review.

H. The decision of the council, supported by findings, shall be set forth in full in a resolution. A copy of the decision shall be sent to the project applicant. The action of the council shall be final and conclusive.”
SECTION 3. Severability. If any part of this ordinance or its application is deemed invalid by a court of competent jurisdiction, the City Council intends that such invalidity will not affect the effectiveness of the remaining provisions or applications and, to this end, the provisions of this Ordinance are severable.

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SECTION 4. California Environmental Quality Act (“CEQA”). The City Council finds that this Ordinance is not subject to CEQA pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines (Chapter 3 to Title 14 of the California Code of Regulations) because it has no potential for resulting in physical change to the environment, directly or indirectly.

SECTION 5. Effective Date. This Ordinance shall become effective and be in full force and effect from and after thirty (30) days of its final passage and adoption.

SECTION 6. Certification. The City Clerk is directed to certify the passage and adoption of this Ordinance; cause it to be entered into the City’s book of original ordinances; make a note of the passage and adoption in the records of this meeting; and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it to be published or posted in accordance with California law.

PASSED, APPROVED and ADOPTED on this ___th day of October, 2025.

AYES:

NOES:

ABSTAIN:

ABSENT:
______________________________________________________________________________ Mayor Rob Saemann
PRESIDENT of the City Council and MAYOR of the City of Hermosa Beach, CA ATTEST: APPROVED AS TO FORM:
_________________________________ _________________________________ Myra Maravilla Jason Baltimore
City Clerk Interim City Attorney

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Hermosa Beach City CouncilOctober 14, 2025

Hermosa Beach City Council
October 14, 2025