DATE:
February 15, 2022
TO:
Mayor and Council Members
Chair and Board Members, Hesperia Housing Authority
Chair and Board Members, Hesperia Water District
FROM:
Nils Bentsen, City Manager
BY:
Casey Brooksher, Director of Administrative Services
Cristina Hall, Accountant
SUBJECT:
Printing Services Contract Amendment
RECOMMENDED ACTION
It is recommended that the City Council and Board of Directors for the Hesperia Housing Authority (HHA) and Hesperia Water District (HWD) authorize the City Manager to approve an amendment to the existing contract with Wirz and Company Printing, Inc. for an additional $30,000 for a revised not-to-exceed contract amount of $110,000.
BACKGROUND
Printed items are ordered by the City on an as-needed basis for business such as printed forms, envelopes, and special mailers. Ordering through a comprehensive agreement allows staff to operate more efficiently by consolidating and reducing time spent obtaining quotes for every printing service purchase.
ISSUES/ANALYSIS
In 2019, the City executed a one-year agreement with Wirz and Company Printing, Inc. in the amount not-to-exceed $50,000. In August of 2020, the City Council and Board of Directors of the Hesperia Housing Authority and Hesperia Water District approved an amendment to the agreement to extend services for an additional year and revised the contract amount an additional $30,000. While the existing fee schedule will be maintained, additional contract authority is needed to continue City-wide printing services through the end of Fiscal Year (FY) 2021-22. A Request for Bids (RFB) for FY 2022-23 printing services will be conducted in spring 2022, and a contract will be presented for the Council’s consideration by June 2022.
FISCAL IMPACT
Funding exists within the FY 2021-22 adopted budget throughout the various departments and will continue to be budgeted on an annual basis.
ALTERNATIVE(S)
1. Provide alternative direction to staff.
ATTACHMENT(S)
None.
City of Hesperia STAFF REPORT City of Hesperia STAFF REPORT City of Hesperia
STAFF REPORT
City of Hesperia
STAFF REPORT
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